HomeMy WebLinkAboutRes 13-28 Authorizing a Comprehensive Plan Update and Appointment of Review Steering Committee TOWN OF WESTLAKE
RESOLUTION 13-28
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE,
TEXAS, AUTHORZING AN UPDATE OF THE COMPREHENSIVE PLAN AND THE
APPOINTMENT OF REVIEW STEERING COMMITTEE.
WHEREAS, the Town Council recognizes the importance of citizen engagement and
involvement as a critical component to the Town's efforts to review and update its existing
Comprehensive Plan; and,
WHEREAS, the Westlake Town Council has identified as a priority the review and
update of the 1992 Comprehensive Plan and has retained the services of a Planning Consultant
to assist the Town's efforts in the review process; and,
WHEREAS, to provide for citizen engagement and involvement during this important
process, the Town Council wishes to create and appoint a Comprehensive Plan Steering
Committee to serve as a central link between the on-going work of the Planning Consultant and
the public input that informs that work; and,
WHEREAS, the Town Council intends for the Comprehensive Plan Steering Committee
to represent a cross section of the Town of Westlake and, as such, the Committee will be
constituted of stakeholders including land owners, residents, business people, and other key
Town of Westlake stakeholders; and,
WHEREAS, The Comprehensive Plan Steering Committee is intended to assure the
Town that key public concerns are heard by the Planning Consultant and addressed in the
process of plan review and formulation; and,
WHEREAS, the Town Council finds that the passage of this Resolution is in the best
interest of the citizens of Westlake.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF WESTLAKE, TEXAS:
SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true
and correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That, the Town of Westlake Town Council, does hereby approve this
resolution appointing the Comprehensive Plan Steering Committee, the membership to which
will be as follows:
Darrell Johnson Paul Beauchamp (pending acceptance)
Greg Goble Joe Schneider (pending acceptance)
Alesa Belvedere Roland Arthur, (pending acceptance)
Resolution 13-28
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Mehrdad Moayedi or a representative
SECTION 3: That, the Town Council approves the attached Exhibit "A" as a part of this
resolution providing a general description of the scope and duties of this Steering Committee as
it works with the Town's Planning Consultant on the update and review of the Town's 1992
Comprehensive Plan.
SECTION 4: If any portion of this Resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
SECTION 5: That, this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS 16 IH DAY OF SEPTEMBER, 2013.
Lai a Wheat, Mayor
ATTEST:
Lu ( bucUik
Kelly.'Edwa RMC,Town Secretary Thomas E. B fir, own Manager
APPROVE TO M:
, O
Stan owry, T yn°� tto ey TA
Resolution 13-28
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FORGING THE FUTURE:WESTLAKE COMPREHENSIVE PLAN UPDATE STEERING COMMITTEE JOB
DESCRIPTION
The Role of the Steering Committee:The Westlake Comprehensive Plan Steering Committee is a central
link between the on-going work of the Planning Consultant and the Public Input that informs that work.
The Steering Committee assures the City that key public concerns are heard by the consultant and
addressed inthe process ofplan formulation. Asthe planning process moves toward finalization,
adoption,and application;the Steering Committee emerges as a leadership that:
• Speaks to adoption of the plan when brought to the Commission and Council (as the product of
a process ofcommunity participation)
• Observes and advocates for application of the plan in the on-going decision processes of
governance
w Advises as to the meaning of the plan in areas where such understanding is needed (using their
participation in the Plan Process asa basis for such clarification)
Characteristics of the Steering Committee: Efforts will be made to recruit community members, land
owners, residents, business people, and other key stakeholders across the Town of Westlake. The size
ofthe working group will be no more than 12 persons, appointed to the Steering Committee by the
Town Council.The working group will have one chairperson.
Responsibilities ofthe Steering Committee Member: |norder tofulfill the above described role,each
member ofthe Steering Committee is an active participant in the planning process with the following
responsibilities:
• Steering Committee members will be asked to speak in behalf of the Comprehensive Plan as it
moves toward completion.
• Steering Committee members will be asked to lead discussion groups during the public
participation process
• Steering Committee members will be asked to review materials to be presented to pubic
workshops.
• Steering Committee members will be asked to clarify public input received.
• More specifically, members of the Steering Committee will:
o Attend the Kick-off meeting with the consultant Planning Team to become familiar with
the scope of work,the planning process,and the general materials that the plan must
address.
Exhibit
Resolution 13-28
Page zofZ
o Attend three pre-public workshop work sessions to become familiar with the
consultant's work to date, review material to be presented at each of the public
workshops,comment on the workshop materials, collaborate with the consultant as to
the sequence of workshop events, understand the Committee Membersrole in each
workshop,and strategize with the consultant as to how attendance can be maximized.
o Attend each of the three public workshops, performing the following workshop
activities:
■ Workshop#1: Goals and Objectives
■ Leading breakout group sessions and document key points of discussion on a
flip chart
■ Presenting the key ideas,suggestions,comments,concerns identified during the
break-out group to the full body of participants(assembled after the break-out
group discussions are completed)
■ Help the Consultant team understand the input received
■ Workshop#2: Planning Framework
■ Same as above
■ Public Workshop#3: Putting It All Together(Town hall Session)
■ Monitor one of the Plan Component Stations(such as a land use station)set up
for the public review as they walk among all stations
■ Answer questions posed by participants
■ Document further key inputs
o Attend a post workshop/pre-report submittal work session to review the final plan
components, public input received at Workshop#3,and strategize regarding plan
adoption
o Attend Public Hearings during the process of plan consideration and adoption.
Members of the Steering Committee will lead the presentation by introduction and
closing statements.
o Help launch/establish a planning advisory committee that will be an on-going link
between the plan process and plan application over time.
Time Commitments: It is anticipated that a minimum of 20 hours will be devoted to meetings over the 9
month duration of the plan process.
Exhibit A
Resolution 13-28
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