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Home My WebLink About09-16-13 TC Min INUTES OF THE TOWN OF WESTLAKE,TEXAS TOWN COUNCIL MEETING September 16, 2013 PRESENT: Mayor Laura Wheat and Council Members, Clif Cox, Carol Langdon, Rick Rennhack and Wayne Stoltenberg. Michael Barrett arrived at 7:01 p.m. ASST: OTHERS PRESENT: Town Manager Tom Brymer, Town Secretary Kelly Edwards, Assistant to the Town Manager Amanda DeGan, Town Attorney Stan Lowry, Finance Director Debbie Piper, Assistant to the Town Manager Ben Nibarger, Planning and Development Director Eddie Edwards, Facilities and Recreation Director Troy Meyer, Fire Chief Richard Whitten, Director of Public Works Jarrod Greenwood, Communications & Community Affairs Director Ginger Awtry, Public Works Director Jarrod Greenwood, Information Technology Director Jason Power, Human Resources and Administration Services Director Todd Wood and Special Projects Coordinator, John Zagurski. WorkshoR Session 1. CALL TO ORDER Mayor Wheat called the workshop to order at 5:16 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Wheat led the pledge of allegiance to the United States and Texas flags. Town Council Minutes 09/16/13 Page 1 of 6 . REVIEW CONSENT AGE ITEMS FOR THE SEPTEMBER 1 , 2013, TOWN COUNCIL REGULAR MEETING AGENDA. Discussion ensued regarding item f Capital Improvement Plan proposed projects in Wyck Hill, lighting and park equipment in Glen Wyck Park, and trail improvements. 4. DISCUSSION ITEMS a. Balance scorecard strategy mapping review. Assistant Town Manager DeGan provided a presentation and overview of the Balanced Scored discussions, proposed tag line, and reviewed the Mission and Vision statements. Each team provided an overview of the Theme Team tier 1 objectives and provided a description. b. Standing Item: Update and discussion regarding Westlake Academy Phase I expansion project and enrollment projections. Facilities and Recreation Director Meyer stated that piers have been installed and construction will begin on the field house. S. COUNCIL RECAP / STAFF DIRECTION Prepare revisions as discussed to the Balanced Scorecard documents. Revise the wording in the CIP to reflect General Park improvements. 6. ADJOURNMENT Mayor Wheat adjourned the workshop at 6:15 p.m. Town Council Minutes 09/16/13 Page 2 of 6 Regular Session 1. CALL TO ORDER Mayor Wheat called the meeting to order at 6:33 p.m. . CITIZEN PRESENTATIONS AND RECOGNITIONS No one addressed the Council. 3. CONSENT AG A a. Consider approval of the minutes from the August 26, 2013, meeting b. Consider approval of Ordinance 709, Amending Chapter 26, Community Development, Article II Unified Development Code, Division 2 Authority; Administrative Procedures, Sec. 26-67(A), Planning and Zoning Commission; Providing for the addition of an "Second Alternate Member" of the Planning and Zoning Commission. c. Consider approval of Resolution 13-2 , Appointing a new member and Alternate 1 and 2 members to the Planning and Zoning Commission. d. Consider approval of Ordinance 710, Amending Chapter 2, Administration, Article IV Records Management. e. Consider approval of Ordinance 711, Amending Chapter 18 Adopting 2012 Editions of the International Building Code (IBC), International Residential Code (IRC), International Energy Conservation Code (IECC), International Fuel Gas Code (IFGC), International Mechanical Code (IMC), International Plumbing Code (IPC), and the 2011 Edition of the National Electrical Code (NEC), along with amendments for each code. f. Consider approval of Ordinance 712, Adopting Fiscal Year 2013-2018 Capital Improvement Plan. g. Consider approval of Ordinance 713, Adopting a Town Limit Boundary map. MOTION: Council Member Cox made a motion to approve the consent agenda. Council Member Langdon seconded the motion. The motion carried by a vote of 4-0. . CONSIDER APPROVAL OF RESOLUTION 13-27, REGARDING THE MARRIOTT SOLANA INCENTIVE AGREE ENT. Finance Director Piper introduced Mr. Todd Winch, General Manager, of the Marriott Solana. Town Council Minutes 09/16/13 Page 3 of 6 Mr. Winch provided an presentation and overview of the 2012 occupancy levels and proposed that the incentive program booking be revised to allow a minimum of $10,000.00 in room revenue be considered up to a maximum of$5,000.00 Discussion ensued regarding the 2012 group bookings, if the incentive should be attached to food and beverage, and the marketing material promoting the Town. MOTION: Council Member Stoltenberg made a motion to approve Resolution 1 -27. Council Member Langdon seconded the motion. The motion carried by a vote of 4-0. 5. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 714, REVISING THE BUDGET FOR THE 2012-2013 FISCAL YEAR; ADOPTING THE BUDGET FOR THE TOWN OF WESTLAKE, TEXAS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2013 AND ENDING SEPTEMBER 30, 2014 INCLUDING INVESTMENT POLICY, FISCAL AND BUDGETARY POLICIES, COMMITTED D ASSIGNED FUND BALANCES; PROVIDING AUTHORIZATION TO THE TOWN ANGER TO APPROVE APPROPRIATED FUNDS UP TO $25,000. Finance Director Piper provided a presentation and overview of the proposed budget. Mayor Wheat opened the public hearing No one addressed the Council. Mayor Wheat closed the public hearing. MOTION: Council Member Cox made a motion to approve Ordinance 714. Council Member Stoltenberg seconded the motion. The motion carried by a vote of 4-0. For: Cox, Langdon, Rennhack, and Stoltenberg Against: None . CONSIDERATION AND DISCUSSION OF ORDINANCE 715, LEVYING T E BE ASSESSED ON ALL TAXABLE PROPERTIES WITHIN THE TOWN LIMITS OF THE TOWN OF WESTLAKE FOR THE TAX YEAR 2013 (FISCAL YEAR 2013-2014). Director Piper provided an overview of property tax allocation and noted there were no changes from last year. MOTION: Council Member Rennhack made a motion to approve Ordinance 715. Council Member Langdon seconded the motion. The motion carried by a vote of 4-0. Town Council Minutes 09/16/13 Page 4 of 6 7. CONSIDERATION AND DISCUSSION F RESOLUTION 13-28, APPOINTING MEMBERS TO THE COMPREHENSIVE N I G STEERING COMMITTEE. Town Manager Brymer provided an overview of the item. Mayor Wheat recommended the following list of candidates: Darrell Johnson, Paul Beauchamp (pending acceptance), Greg Goble, Joe Schneider (pending acceptance), Alesa Belvedere, Mehrdad Moayedi or a representative, and Roland Arthur, (pending acceptance) MOTION: Council Member Rennhack made a motion to approve Resolution 13-28. Council Member Cox seconded the motion. The motion carried by a vote of 5-0. Mayor Wheat recessed the meeting at 7:02 p.m., to convene the Special School Board meeting. Mayor Wheat reconvened the meeting at 7:14 p.m. S. EXECUTIVE SSIN The Council convened into Executive Session at 7:14 p.m. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the is Chapter including but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. b. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Trophy Club Municipal District Number 1 c. Section 551.071(2) Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Texas Student Housing vs. Brazos County Appraisal District and Appraisal Review Board for Brazos County Appraisal District Town Council Minutes 09/16/13 Page 5 of 6 9. RECONVENE MEETING Mayor Wheat reconvened the meeting at 8:51 p.m. 10. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. No action taken. 11. FUTURE AGENDA ITEMS 12. COUNCIL C L A 13. AD30URNMENT There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Rennhack made a motion to adjourn the meeting. Council Member Langdon seconded the motion. The motion carried by a vote of 5-0. Mayor Wheat adjourned the meeting at 8:52 p.m. APPROVED Y THE TOWN COUNCIL ON OCTOBER 2 , 2013. ATTEST: Laura Wheat, Mayor KellyI Edw , Town Secretary Town Council Minutes 09/16/13 Page 6 of 6