HomeMy WebLinkAbout03-19-18 WAF MinWESTLAKE ACADEMY FOUNDATION
Board Meeting
March 19, 2018
Board Members in Attendance: Debbie Kraska, Ahu Sieg, Zan Jones, Wendy Greenwood, Leigh
Sansone, Laura Luckett, Adam Smith, Christine Ross, Karen Stoltenberg
Others in Attendance: Troy Meyer, Tom Brymer, Shelly Myers and Julie Kelly
I. D. Kraska called the meeting to order at 8:38AM.
II. Motion to approve minutes of February 12, 2018 meeting by Z. Jones, second by C. Ross.
Motion carried.
III. Financial Report
S. Myers provided financial updates for the month of February 2018.
She reported that $10,000 in external grant dollars was reclassified to BAF.
Total assets of the Foundation, minus any liabilities, currently stand at $2,254,743.
Questions posed regarding the amount charged against the WAF credit by the Vaquero Club
for Baja 2017. S. Myers will follow up.
Motion to approve Financials by A. Smith, second by L. Sansone. Motion carried.
IV. Marketing Committee
W. Greenwood reported progress on next WAF postcard and work to begin on posters of this
year’s WAF-funded grants for display at the VIP Party.
W. Greenwood and Z. Jones met with architect of the Math & Science Plaza to discuss donor
recognition piece in compliance with the aesthetic standard for the campus.
S. Myers reported that the Outdoor Learning Center will officially be called “The Hudson
Garden” in recognition of the large donation made by the M.R. & Evelyn Hudson
Foundation.
V. Development Committee
Gallery Night report and debrief
o C. Ross reviewed revenue comparison between Gallery 2017 and 2018.
o Discussed change in sponsorship table designation. Moving forward, reserved sponsor
tables will be numbered as well as include sponsor names.
o Also discussed some of the challenges experienced with Texas Motor Speedway, such as
lack of wi-fi during event, misplaced julep cups, etc. Committee will explore other possible
venues.
o T. Meyer provided update regarding KPD Substation buildout. Modifications in the MPH
are currently underway. Parking spots for KPD officers have been marked. Technology
updates are still in process.
o April 1st is the opening date goal with a possible “Welcome” or “Grand Opening” to the
officers during the first week in April.
Blacksmith Annual Fund Report
o K. Stoltenberg updated that BAF has current pledges and donations of $1,058,230, with
78% of families participating or 396 out of 550 families.
o Committee with address non-donors again this Spring.
VIP Party
o K. Stoltenberg and L. Luckett reported that invitations will be mailed soon for this April
26th event at the Bowden Center in Keller.
o Planned entertainment includes cigar-rolling, a chocolatier and Zuriel Bertch on electric
violin.
VI. President’s Report
D. Kraska asked WAF Board members to write handwritten thank-you notes to Gallery Night
sponsors and Live Auction donors. Contact information, stationary and postage will be
distributed to Board.
VII. Executive Director’s Report
S. Myers reported that Academy is considering an employee position to manage alumni
relations and communications for the school. More info to come.
T. Meyer presented Math & Science Plaza update to explain the increase over the original
$175,000 that was raised at Baja 2017.
The Academy’s leadership team added several new items requested by teachers, which
increased the final estimate to $231,000.
Additions include a vertical ruler for $9,400, distance markers for $8,058, additional architect
fees of $5,480, and irrigation and sod totaling $8,205.
Following Board discussion, it was recommended to Mr. Meyer that the $8,205 irrigation and
sod fees be approved and initiated first. Any other expenditures will be pending investigation
of additional architect fees and potential other sources of funding of those fees.
K. Stoltenberg moved to approve additional amount to cover the $8,205 for sod and irrigation
with WAF Administrative budget, second by A. Smith. Motion carried.
Other Business
None.
K. Stoltenberg moved to adjourn the Board meeting, second by A. Smith. Motion carried. Meeting
adjourned at 11:14 AM.
Next Meeting: Monday, April 16, 2018 at 8:30 AM, Lee Fieldhouse, WA