HomeMy WebLinkAbout06-03-13 BOT Agenda PacketThe Regular Meeting of the Board of Trustees will begin immediately following the conclusion of the
Board of Trustees Workshop but not prior to the posted start time.
Mission Statement
Westlake Academy is an IB World School whose mission is to provide students with an
internationally minded education of the highest quality so they are well-balanced and
respectful life-long learners.
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WESTLAKE ACADEMY
Vision Statement
Westlake Academy inspires students to achieve their highest individual potential in a nurturing
environment that fosters the traits found in the IB Learner Profile.
Inquirers, Knowledgeable, Thinkers, Communicators, Principled,
Open-Minded, Caring, Risk-takers, Balanced and Reflective
BOARD OF TRUSTEES MEETING
AGENDA
June 3, 2013
WESTLAKE TOWN HALL
3 VILLAGE CIRCLE – 2ND FLOOR
WESTLAKE, TX 76262
COUNCIL CHAMBERS/MUNICIPAL COURT ROOM
Workshop Session 5:00 p.m.
Regular Session 6:00 p.m.
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Workshop Session
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. REVIEW OF CONSENT AGENDA ITEMS FOR THE JUNE 3, 2013, TRUSTEES
REGULAR MEETING AGENDA. (10 min)
4. DISCUSSION ITEMS
a. Presentation and report by Mrs. Amy Henderson, PYP Reading and Dyslexia Specialist
on her acceptance to the Scottish Rite Hospital's Dyslexia 2 year training program.
(10 min)
b. Discussion of Retrospective Whole School Goals for 2012-2013, Whole School Goals
for 2013-2014. (20 min)
c. Discussion regarding amendments to the Proof of Residency policy and Admissions
policy. (15 min)
d. Discussion of follow-up items from the May 17, 2013, planning retreat. (10 min)
e. Status Report on Revision of Board’s Residential Trips Policy. (10 min)
f. Update and discussion regarding Westlake Academy Phase I expansion project and
enrollment projections. (10 min)
5. BOARD RECAP / STAFF DIRECTION
6. ADJOURNMENT
Regular Session
1. CALL TO ORDER
2. CITIZENS' PRESENTATIONS AND RECOGNITIONS: This is an opportunity for
citizens to address the Board on any matter whether or not it is posted on the agenda.
The Board cannot by law take action nor have any discussion or deliberations on any
presentation made to the Board at this time concerning an item not listed on the agenda.
Any item presented may be noticed on a future agenda for deliberation or action.
3. CONSENT AGENDA: All items listed below are considered routine by the Board of
Trustees and will be enacted with one motion. There will be no separate discussion of
items unless a Board member or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
a. Consider approval of the minutes from the May 6, 2013, meeting.
b. Consider approval of the minutes from the May 17, 2013, meeting.
c. Consider approval of Resolution 13-06, Amending the Admissions Policy.
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d. Consider approval of Resolution 13-07, Authorizing the Town Manager to
pursue faculty green card subject to available to grant funds to cover the expense
for same.
e. Consider approval of Resolution 13-08, Amending the Proof of Residency Policy.
4. BOARD CALENDAR
5. FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or
Board meeting, under “Future Agenda Item Requests”, an agenda item for a future
Board meeting. The Board member making the request will contact the Superintendent
with the requested item and the Superintendent will list it on the agenda. At the
meeting, the requesting Board member will explain the item, the need for Board
discussion of the item, the item’s relationship to the Board’s strategic priorities, and the
amount of estimated staff time necessary to prepare for Board discussion. If the
requesting Board member receives a second, the Superintendent will place the item on
the Board agenda calendar allowing for adequate time for staff preparation on the
agenda item.
6. ADJOURNMENT
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE
SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER
SECTIONS 551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS
GOVERNMENT CODE.
CERTIFICATION
I certify that the above notice was posted at the Town Hall of the Town of Westlake, 3 Village Circle, on
May 30, 2013, by 5:00 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government Code.
_____________________________________
Kelly Edwards, Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise
the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made
to assist you.
Westlake Academy
Item # 2 – Pledge of
Allegiance
Texas Pledge:
"Honor the Texas
flag; I pledge
allegiance to thee,
Texas, one state under
God, one and
indivisible."
REVIEW OF CONSENT AGENDA ITEMS
a. Consider approval of the minutes from the May 6, 2013, meeting.
b. Consider approval of the minutes from the May 17, 2013, meeting.
c. Consider approval of Resolution 13-06, Amending the Admissions Policy.
d. Consider approval of Resolution 13-07, Authorizing the Town Manager to
pursue faculty green card subject to available to grant funds to cover the expense
for same.
e. Consider approval of Resolution 13-08, Amending the Proof of Residency
Policy.
Westlake Academy
Item # 3 –
Review of Consent
Agenda Items
DISCUSSION ITEMS
a. Presentation and report by Mrs. Amy Henderson, PYP Reading and Dyslexia
Specialist on her acceptance to the Scottish Rite Hospital's Dyslexia 2 year
training program. (10 min)
b. Discussion of Retrospective Whole School Goals for 2012-2013, Whole School
Goals for 2013-2014. (20 min)
c. Update and discussion regarding Westlake Academy Phase I expansion project
and enrollment projections. (10 min)
d. Discussion regarding amendments to the Proof of Residency policy and
Admissions policy. (15 min)
e. Discussion of follow-up items from the May 17, 2013, planning retreat. (10 min)
f. Status Report on Revision of Board’s Residential Trips Policy. (10 min)
Westlake Academy
Item # 4–
Discussion Items
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WESTLAKE ACADEMY AGENDA ITEM
Curriculum: PYP/MYP/DP Meeting Date: June 3, 2013
Staff Contact: Rod Harding Discussion
PYP Principal
Subject: PYP Dyslexia/Reading Program
EXECUTIVE SUMMARY
The Board of Trustees will be presented with a report from Mrs. Amy Henderson, the Dyslexia –
Reading Specialist from Kindergarten through Grade 6.
Mrs. Henderson will highlight the Take Flight program that she was accepted into at the Scottish
Rite Hospital, Dallas and the two-year program that will provide students with remediation in
their reading development.
PLAN DESIRED OUTCOMES
High Student Achievement
Strong Parent & Community
Connections
Financial Stewardship &
Sustainability
ACADEMY VALUES
Maximizing Personal Development
Academic Excellence
Respect for Self and Others
Personal Responsibility
Compassion and Understanding
Effective Educators & Staff
GOVERNANCE FRAMEWORK
The report relates directly to Westlake Academy’s Vision of inspiring “…students to achieve
their highest individual potential…”
The report also links to Westlake Academy’s whole school goals in developing the written,
taught and learned curriculum.
FISCAL IMPACT
Funded Not Funded N/A
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
The report is presented for Board discussion to emphasize the administration’s ongoing
commitment to improving curriculum programs at Westlake Academy.
ATTACHMENTS
None.
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WESTLAKE ACADEMY AGENDA ITEM
Curriculum: PYP/MYP/DP Meeting Date: June 3, 2013
Staff Contact: Rod Harding/Dr. Clint Calzini Discussion
PYP Principal/Secondary Principal
Subject: Discussion Retrospective Whole School Goals for 2012-2013
Whole School Goals for 2013-2014
EXECUTIVE SUMMARY
The Board of Trustees will be presented with the status report of the Whole School Goals for
2012-2013 and the proposed 2013-2014 Whole School Go als.
The ‘One School, Together’ theme will continue to provide an IB World school culture and
learning environment that will promote the collaboration between programs. The collaborative
aspect of next year’s goals will be reflected through the Leading Educating and Developing
(LEAD) group that is composed of staff across the administrative and teaching sections of
Westlake Academy,
PLAN DESIRED OUTCOMES
High Student Achievement
Strong Parent & Community
Connections
Financial Stewardship &
Sustainability
ACADEMY VALUES
Maximizing Personal Development
Academic Excellence
Respect for Self and Others
Personal Responsibility
Compassion and Understanding
Effective Educators & Staff
GOVERNANCE FRAMEWORK
The report relates directly to Westlake Academy’s Vision of inspiring “…students to achieve
their highest individual potential…” and the Mission of an “…internationally minded
education of the highest quality…”
The report also links to Westlake Academy Values of Maximizing Personal Development,
Academic Excellence, Respect for Self and Others and Personal Responsibility.
FISCAL IMPACT
Funded Not Funded N/A
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
Discussion. The report is presented for Board discussion to emphasize the administration’s
ongoing commitment to the Vision, Missio n and Values of Westlake Academy.
Page 2 of 2
ATTACHMENTS
Whole School Goals for 2013-2014 under separate cover.
Page 1 of 1
WESTLAKE ACADEMY AGENDA ITEM
Curriculum: PYP/MYP/DP Meeting Date: June 3, 2013
Staff Contact: Tom Brymer Discussion
Superintendent
Subject: Discussion of Proposed Amendments to the Board’s Residency Policy and
the Board’s Admissions Po licy
EXECUTIVE SUMMARY
Staff is proposing changes to the Board’s Westlake Residency Policy (Policy No. 1.01) and the
Admissions Policy (Policy No. 1.02). The proposed Residency Policy amendment would clarify
that secondary structures co-located with a primary residential structure, such as garages, garage
apartments, cabanas, cottages, etc, cannot be used to established residency to attend Westlake
Academy. The proposed amendment to the Admissions Policy would clarify current language as
to admittance of the categories of students that are exempted from the lottery which are admitted
to Westlake Academy.
APPLICABLE STRATEGIC PLAN DESIRED OUTCOME
High Student Achievement
Strong Parent & Community Connections
Financial Stewardship & Sustainability
Student Engagement – Extracurricular activities
Effective Educators & Staff
WESTLAKE ACADEMY VALUES
Maximizing Personal Development
Academic Excellence
Respect for Self and Others
Personal Responsibility
Compassion and Understanding
FISCAL IMPACT
Funded Not Funded N/A
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
Recommend Board discuss the recommended proposed policy amendments at this workshop.
ATTACHMENTS
Both redlined and “clean” versions of policy 1.01 is attached for Board review at this workshop.
A highlighted copy of 10.2 Admissions is also attached.
1
TOWN OF WESTLAKE
WESTLAKE ACADEMY
BOARD OF TRUSTEES POLICY
Policy No. 1.02:
Date Board Adopted: May 4, 2009
Date Board Amended: August 13, 2012
Effective Date: August 13, 2012; contingent upon TEA approval
Policy Goal: Communication/Transparency of student and parent requirements
for admission into Westlake Academy; Engagement of stakeholders and fiscal
stewardship
Policy Description:
Applications from new students are accepted from December 1st through January
31st. Currently enrolled students receive a Notice of Intent to Return form the first
week of January. This form asks students to state whether they intend to return
to Westlake Academy the following school year and to identify any siblings who
wish to attend Westlake Academy the following year. This form must be returned
by January 31st.
Currently-enrolled students expressing a desire to return and who continue to
reside within an approved geographical boundary are automatically enrolled for
the following school year upon timely receipt of the Notice of Intent to Return
form, subject to the following limitations: (1) a currently-enrolled student who
originally obtained admission to the Academy based on the student’s residency
in the Town of Westlake retains the right to automatic re-enrollment only if the
student continues to reside in the Town of Westlake or the student resided in the
Town of Westlake for at least 24 months prior to relocating to one of the
secondary boundaries; and (2) a currently-enrolled student who originally
obtained admission as the child of a Westlake Academy staff or as the child of a
Town of Westlake employee retains the right to re-enrollment only if the student’s
parent continues to be employed by Westlake Academy or the Town of Westlake
Vacancies in each class are then determined.
If the number of eligible applicants does not exceed the number of vacancies,
then all eligible applicants who timely applied will be offered admission. If there
are more eligible applicants than available spaces in a class, then admission
shall first be offered to eligible applicants residing within the geographic
boundaries of the Town of Westlake.
Admission for any remaining spaces shall be determined by lottery, except that
the following applicants are exempt from the lottery and may be given priority in
2
admission: (1) siblings of admitted or returning students, (2) the children of
Founders, and (3) the children of Westlake Academy staff, and (4) the children of
Town of Westlake employees. All eligible transfer applicants will be placed in the
lottery. A name will be drawn for each vacancy that exists, and each applicant
whose name is drawn will be offered admission. The remaining names will be
drawn and placed on a waiting list for each grade level in the order they are
drawn. If a vacancy arises, the individual on the waiting list with the lowest
number assignment will be offered admission.
Proposed Amendment:
Admission for any remaining spaces shall be determined by lottery, except that
the following applicants are exempt from the lottery and may be given priority in
admission:
• siblings of admitted or returning students
• the children of Founders
• the children of Westlake Academy staff
• the children of Town of Westlake employees.
All eligible transfer applicants will be placed in the lottery. A name will be drawn
for each vacancy that exists, and each applicant whose name is drawn will be
offered admission. The remaining names will be drawn and placed on a waiting
list for each grade level in the order they are drawn. If a vacancy arises, the
individual on the waiting list with the lowest number assignment will be offered
admission.
Applicants are not required to provide copies of transcripts or other academic
records prior to enrollment. In addition, a student will not be precluded from
enrolling due to Westlake Academy Charter School’s failure to receive the
information required for enrollment from the student’s parent and/or previous
school.
Westlake Academy Charter School does not discriminate in admissions based on
gender, national origin, ethnicity, religion, disability, academic, artistic, or athletic
ability or the district the child would otherwise attend.
Westlake Academy will not enroll any student with documented histories of a
criminal offense, juvenile court adjudication, or discipline problems under Texas
Education Code Chapter 37, Subchapter A. The Academy further reserves the
right to withdraw a student upon notice that they have a history of criminal
offense, juvenile court adjudication or discipline problems, which was not
disclosed upon application to the school.
Date Amended:
08-03 -09; original
01/10/11
3
08/15/11
09/12/11
WA Resolution 12-15
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TOWN OF WESTLAKE
WESTLAKE ACADEMY
BOARD OF TRUSTEES POLICY
Policy No. 1.01:
Date Board Adopted: May 4, 2009
Date Board Amended: August 13, 2012
Effective Date: August 13, 2012
Policy Name: Proof of Residency Policy
Policy Category: Admissions
Policy Goal: Clear and concise communication for students and parents regarding
admission requirements based upon: a.) residency status; b.) assisting in the
engagement of all stakeholders by clarification of the residency status, and c.) the
inclusion of a process/criteria for admittance of grandchildren of Westlake resident
grandparents who submit appropriate and acceptable documentation that they are
providing substantial after school care for their grandchild wishing to be admitted as a
Westlake Academy student.
Policy Description: If, during the enrollment period, Westlake Academy receives more
applications from eligible applicants than there are spaces available in a class, then
admission shall first be offered to eligible applicants residing within the Academy’s
primary geographical boundary, which is consistent with the geographic boundaries of
the Town of Westlake. In order to receive admission as a resident of the primary
boundary, an applicant’s parent, legal guardian, or other person having lawful control
must provide proof of residency within the boundaries of the Town of Westlake.
Required Documentation to Establish Residency in the Primary Boundary
An applicant’s parent, legal guardian, or other person having lawful control under a
court order, must present proof of residence within the boundaries of the Town of
Westlake by providing one or more of the following documents:
• The most recent tax receipt indicating home ownership;
• A current lease agreement (see additional requirements below); or
• A current utility bill for the primary residential structure in the name of the
applicant
In addition to one of the above, the adult establishing residency must provide a photo
identification card that includes the person's photograph, name, and an address that
matches the utility bill or other proof of residence. Acceptable photo identification cards
shall include a current and valid state-issued driver's license, a Texas identification card,
WA Resolution 12-15
Page 2 of 3
a valid passport, a military or government-issued identification card, or a consular card.
Westlake Academy will not accept a credit card, debit card, or any club or retail
membership card for proof of residency, even if such card includes a photograph.
An applicant relying on a residential lease to establish residency must provide a copy of
a fully executed lease with a lease-term that extends the duration of the school year for
which the applicant is seeking admission. A residential lease shall be considered
acceptable documentation to establish residency only if the leased premises is the
primary residential structure on a property. For a single-family residence, only one
structure shall be recognized per legal address. Secondary structures such as garages,
garage apartments, cabanas, pool houses, or cottages that are co-located on the
property where the primary residential structure is located, but are not recognized with a
separate legal address, are not eligible to establish residency under this policy. Further,
a lease shall be accompanied with a utility bill showing that the utility service for the
leased residential premises is in the name of the person leasing the primary residential
structure.
An applicant relying on an approved building permit from the Town of Westlake Building
Department to establish residency, must provide proof that the permit was on file prior
to making application to the Academy. Eligibility for students admitted under this
provision will be withdrawn if, in the opinion of the Superintendent, there is not
satisfactory progress on the home or demonstration of intent to live in Westlake by
August 1st of the following year. Progress will be reviewed every six (6) months and
continual improvement must be made until construction is complete, but should not
exceed two (2) years in length.
Nonresident Student in Grandparent’s After-School Care:
An applicant seeking admission as a resident of the primary boundary due to a
grandparent providing substantial after-school care for the student shall provide the
required proof of residency based on the grandparent's Westlake residence and provide
notarized documentation on a form provided by Westlake Academy confirming the
extent of after-school care to be provided by the grandparent.
The Superintendent shall have authority to approve such admission applications in
accordance with the following criteria: a minimum of ten (10) hours per week of
documented after-school care provided by the grandparent at the grandparent's
Westlake residence.
Required Documentation to Establish Residency in Secondary Boundary
If all eligible applicants from the primary boundary are admitted and the Academy
chooses to admit students from the secondary boundary, the same types of
documentation identified above shall be used to establish residency within the
Academy’s secondary boundary.
WA Resolution 12-15
Page 3 of 3
Residency Review
A Westlake Academy representative may make periodic visits to a home to verify that
the student is actually living at the address provided on the enrollment application or is
entitled to enrollment as a resident because of after-school care provided by a
grandparent. A person who presents false information or false records to obtain
admission to Westlake Academy commits a criminal offense and is subject to
prosecution under Texas Penal Code Section 37.10.
Proof of residency shall be waived when a student is homeless as defined by law.
05/04/09
12/06/10
08/13/12
WA Resolution 12-15
Page 1 of 3
TOWN OF WESTLAKE
WESTLAKE ACADEMY
BOARD OF TRUSTEES POLICY
Policy No. 1.01:
Date Board Adopted: May 4, 2009
Date Board Amended: August 13, 2012
Effective Date: August 13, 2012
Policy Name: Proof of Residency Policy
Policy Category: Admissions
Policy Goal: Clear and concise communication for students and parents regarding
admission requirements based upon: a.) residency status; b.) assisting in the
engagement of all stakeholders by clarification of the residency status, and c.) the
inclusion of a process/criteria for admittance of grandchildren of Westlake resident
grandparents who submit appropriate and acceptable documentation that they are
providing substantial after school care for their grandchild wishing to be admitted as a
Westlake Academy student.
Policy Description: If, during the enrollment period, Westlake Academy receives more
applications from eligible applicants than there are spaces available in a class, then
admission shall first be offered to eligible applicants residing within the Adcademy’s
primary geographical boundary, which is consistent with the geographic boundaries of
the Town of Westlake. In order to receive priority admission consideration as a resident
of the Town of Westlake primary boundary, each an applicant’s parent, legal guardian,
or other person having lawful control must provide the following proof of residency with
the enrollment application:within the boundaries of the Town of Westlake.
Required Documentation to Establish Residency in the Primary Boundary
An applicant’s parent, legal guardian, or other person having lawful control under a
court order, must present proof of residence within the boundaries of the Town of
Westlake by providing one or more of the following documents:
• The most recent tax receipt indicating home ownership;
• A current lease agreement (see additional requirements below); or
• A parent, legal guardian, or other person having lawful control under a court
order, must present a A current utility bill for the primary residential structure in
the name of the applicant. or other proof of residence showing an address within
the Town of Westlake boundaries
WA Resolution 12-15
Page 2 of 3
In addition to one of the above, the adult establishing residency must and provide a
photo identification card that includes the person's photograph, name, and an address
that matches the utility bill or other proof of residence. Acceptable photo identification
cards shall include a current and valid state-issued driver's license, a Texas
identification card, a valid passport, a military or government-issued identification card,
or a consular card. Westlake Academy will not accept a credit card, debit card, or any
club or retail membership card for proof of residency, even if such card includes a
photograph.
An applicant relying on a residential lease to establish residency must provide a copy of
a fully executed lease with a lease-term that extends the duration of the school year for
which the applicant is seeking admission. A residential lease shall be considered
acceptable documentation to establish residency only if the leased premises is the
primary residential structure on a property. For a single-family residence, only one
structure shall be recognized per legal address. Secondary structures such as garages,
garage apartments, cabanas, pool houses, or cottages that are co-located on the
property where the primary residential structure is located, but are not recognized with a
separate legal address, are not eligible to establish residency under this policy. Further,
a lease shall be accompanied with a utility bill showing that the utility service for the
leased residential premises is in the name of the person leasing the primary residential
structure.
An applicant relying on an approved building permit from the Town of Westlake Building
Department to establish residency, must provide proof that the permit was on file prior
to making application to the Academy. Eligibility for students admitted under this
provision will be withdrawn if, in the opinion of the Superintendent, there is not
satisfactory progress on the home or demonstration of intent to live in Westlake by
August 1st of the following year. Progress will be reviewed every six (6) months and
continual improvement must be made until construction is complete, but should not
exceed two (2) years in length.
Acceptable photo identification cards for proof of eligibility shall include a current and
valid state-issued driver's license, a Texas identification card, a valid passport, a military
or government-issued identification card, or a consular card. Westlake Academy will
not accept a credit card, debit card, or any membership card for proof of eligibility, even
if such card includes a photograph.
Nonresident Student in Grandparent’s After-School Care:
An applicant seeking admission as a resident of the primary boundary The parent and
grandparent of a nonresident student requesting admission as a Town of Westlake
resident due to a grandparent providing substantial after-school care for the student
shall provide the required proof of residency based on the grandparent's Westlake
residencey and provide notarized documentation on a form provided by Westlake
Academy confirming the extent of after-school care to be provided by the grandparent.
WA Resolution 12-15
Page 3 of 3
The Superintendent Head of School shall have authority to approve such admission
applications in accordance with the following criteria: a minimum of ten (10) hours per
week of documented after-school care provided by the grandparent at the grandparent's
Westlake residence.
Required Documentation to Establish Residency in Secondary Boundary
If all eligible applicants from the primary boundary are admitted and the Academy
chooses to admit students from the secondary boundary, the same types of
documentation identified above shall be used to establish residency within the
Academy’s secondary boundary.
Residency Review
A Westlake Academy representative may make periodic visits to a home to verify that
the student is actually living at the address provided on the enrollment application or is
entitled to enrollment as a resident because of after-school care provided by a
grandparent. A person who presents false information or false records to obtain
admission to Westlake Academy commits a criminal offense and is subject to
prosecution under Texas Penal Code Section 37.10.
Proof of residency shall be waived when a student is homeless as defined by law.
05/04/09
12/06/10
08/13/12
Page 1 of 1
WESTLAKE ACADEMY AGENDA ITEM
Curriculum: PYP/MYP/DP Meeting Date:
Staff Contact: Tom Brymer Discussion
Subject: Follow-up Discussion from Board’s May 17, 2013 Planning Retreat
EXECUTIVE SUMMARY
This item has been placed on the agenda to review and revisit the discussion and resultant
questions raised at the Board’s May 17th planning retreat. This retreat focused on reviewing the
school’s vision statement, its components and via small group exercises, identified defining
statements for each of the 4 components of this vision statement.
APPLICABLE STRATEGIC PLAN DESIRED OUTCOME
High Student Achievement
Strong Parent & Community Connections
Financial Stewardship & Sustainability
Student Engagement – Extracurricular activities
Effective Educators & Staff
WESTLAKE ACADEMY VALUES
Maximizing Personal Development
Academic Excellence
Respect for Self and Others
Personal Responsibility
Compassion and Understanding
FISCAL IMPACT
Funded Not Funded N/A
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
Recommend discussion of the defining statements and resultant questions that came out of the
Board/Staff discussion at the May 17th planning retreat.
ATTACHMENTS
Notes from the small group exercises which formulated defining statements for each of the 4
components to the WA vision statement as well as key questions that came from that discussion.
Page 1 of 7
Vision = Our Destination as an Organization
“Westlake Academy inspires students to achieve their highest individual potential in a nurturing
environment that fosters the traits found in the IB learner profile.”
~ Inquirers, Knowledgeable, Thinkers, Communicators, Principled,
Open-minded, Caring, Risk-takers, Balanced, and Reflective ~
Values = Our Organizational Beliefs (Daily Guide Posts/Our “GPS”)
Maximizing Personal Development
Academic Excellence
Respect for Self and Others
Personal Responsibility
Compassion and Understanding
Mission = How We Will Pursue our Vision on a Daily Basis
“Westlake Academy is an IB World School whose mission is to provide students with an internationally
minded education of the highest quality, so they are well-balanced
and respectful life-long learners.”
Page 2 of 7
GIVING CLARITY TO OUR VISION
Vision = Our Destination as an Organization
“Westlake Academy inspires students to achieve their highest individual potential in a nurturing
environment that fosters the traits found in the IB learner profile.”
As shown in the box above, our current WA Vision Statement has 4 basic
components. They are:
1. Inspiring students
2. Our students achieving their highest individual potential
3. Offering a nurturing environment for our students
4. Fostering in our students the IB learner profile traits
In order to create dialogue and a common understanding of these components of
our Vision Statement, we will create DEFINING PRINCIPLES to gain further clarity
of our Vision.
Webster’s Dictionary defines the word principle as:
prin·ci·ple
noun \ˈprin(t)-s(ə-)pəl, -sə-bəl\
1
a: a comprehensive and fundamental law, doctrine, or assumption
b (1): a rule or CODE of conduct (2): habitual devotion to right PRINCIPLES <a man of principle>
c: the laws or facts of nature underlying the working of an artificial device
Here, a Defining Principle will mean:
A fundamental assumption as to how each of the 4 components of our WA
Vision Statement will manifest itself as an outcome within our school; either in
the members of our school body individually or corporately.
So, let’s begin to create Defining Principles for each of the 4 Vision Statement
components; first individually, then in small groups, then by reporting out and
discussing them with the entire team.
Page 3 of 7
Vision = Our Destination as an Organization
Creating a Defining Priniciple for:
Vision Component: “Westlake Academy inspires students…”
Some questions to ask oneself and one’s small group as you create a Defining Principle
for this Vision Component:
*What is “inspiration” to a typical WA student?
*Whose responsibility is it to inspire students?
*What does inspiration look like in a typical WA student, or in our student body as a
whole?
*What type of school environment creates inspiration?
*What type of personal interaction between students and teacher(s) creates an inspired
student?
REMEMBER: A DEFINING PRINCIPLE FOR THE VISION COMPONENT OF
“INSPIRES STUDENTS,” IS A FUNDAMENTAL ASSUMPTION AS TO HOW
STUDENT INSPIRATION WILL MANIFEST ITSELF AS AN OUTCOME; EITHER IN
THE MEMBERS OF OUR SCHOOL BODY INDIVIDUALLY OR CORPORATELY.
Suggestion: Draft your Defining Principle for this Vision Statement Component as an
outcome, or result that brings further clarity to this component. As an example;
WA will have a culture that enables and encourages students to want to learn and view
learning as its own reward.
• Siena- “WA engages students to be life-long learners through motivation to set goals
and a destination for the future by providing individual attention and space to grow.”
• Venezia- “WA’s teachers, parents, and students will create a culture that encourages
open communication where there are no limits, challenging, guiding, and
encouraging discovery, which ignites a person’s desire to continuously learn and
passionately engage in life.”
• Florence- “Parents and teachers collaboratively engage students in authentic
learning to produce intrinsically motivated student who reflect and act.”
• Roma- “Students of all academic levels and abilities are inspired to learn. How do
we know they are inspired? They come to class, they participate, they do their
homework, they go above and beyond what is expected.”
Page 4 of 7
Vision = Our Destination as an Organization
Creating a Defining Priniciple for:
Vision Component: “Westlake Academy inspires students to
achieve their highest individual potential…
Some questions to ask oneself and one’s small group as you address a Defining
Principle for this Vision Component:
*What is the “highest individual potential” for a student?
*How do we define post-secondary education success for our students?
*How does a student come to recognize potential in himself/herself?
*Whose responsibility is it to foster the desire within an individual student to identify their
highest potential?
*What role(s) does faculty play, or not play, in the process of identifying a student’s
potential?
REMEMBER: A DEFINING PRINCIPLE FOR THE VISION COMPONENT OF
“STUDENTS ACHIEVING THEIR HIGHEST INDIVIDUAL POTENTIAL” IS A
FUNDAMENTAL ASSUMPTION AS TO HOW THE HIGHEST STUDENT POTENTIAL
WILL MANIFEST ITSELF AS AN OUTCOME; EITHER IN THE MEMBERS OF OUR
SCHOOL BODY INDIVIDUALLY OR CORPORATELY.
Suggestion: Draft your Defining Principle for this Vision Statement Component as an
outcome, or result that brings further clarity to this component. As an example;
The entire WA school body, faculty, parents, and students will see it as their corporate
and individual responsibility to help students identify and realize their interests and
dreams.
Siena- “The stakeholders of WA provide the support students need to be confident and
gain maturity to realize their potential dreams and interests through the IB Learner
Profile.”
Venezia- “WA, at a minimum, will prepare students for college success while focusing
on student growth and developing a hunger for more.”
Florence- “Identify and address different learning styles while promoting an environment
that maximizes academic and real-life learning to produce a responsible, engaged
citizen.”
Roma - “Students are inspired to set high standards for themselves and are supported
by faculty, staff, and parents, to achieve them.”
Page 5 of 7
Vision = Our Destination as an Organization
Creating a Defining Priniciple for:
Vision Component: “Westlake Academy inspires students… in a
nurturing environment…”
Some questions to ask oneself and one’s small group as you address a Defining
Principle for this Vision Component:
*What is “nurturing” and what is a “nurturing environment,” as it relates to a school?
*How would you describe it?
*How does one balance nurturing with the need to maintain order, discipline, and a safe
school environment?
*Whose responsibility is it to nurture students and how is it done effectively?
REMEMBER: A DEFINING PRINCIPLE FOR THE VISION COMPONENT OF
“NURTURING ENVIRONMENT” IS A FUNDAMENTAL ASSUMPTION AS TO HOW A
NURTURING ENVIROMENT WILL MANIFEST ITSELF AS AN OUTCOME; EITHER
IN THE MEMBERS OF OUR SCHOOL BODY INDIVIDUALLY OR CORPORATELY.
Suggestion: Draft your Defining Principle for this Vision Statement Component as an
outcome, or result that brings further clarity to this component. As an example;
WA students, faculty, and parents will strive in a deliberate fashion to nourish and grow
our students’ self-awareness and world view, based on a positive ethos of personal self-
worth and integrity.
Siena- “WA creates a positive, supportive, safe environment where stakeholders
promote and develop self-awareness and integrity.”
Venezia- “WA will allow students self-exploration, risk taking, and the ability to be
different while maintaining a set of guidelines/policies/a roadmap that is tied to #1 and
#2. To educate, raise, bring up, and establish global citizenship.”
Florence- “A nurturing environment will manifest itself as a culture of acceptance and
tolerance for differences in ideas, opinions, and aptitudes. This will encourage
discovery, risk-taking, and problem-solving within a framework of well-defined
expectations and consequences.”
Roma - “WA students feel safe and supported and are in an environment where they
belong and where their self-worth is continually (affirmed?).”
Page 6 of 7
Vision = Our Destination as an Organization
Creating a Defining Priniciple for:
Vision Component: “Westlake Academy… fosters the traits found in
the IB learner profile.”
Some questions to ask oneself and one’s small group as you address a Defining
Principle for this Vision Component:
*What is the IB learner profile, what are its attributes, and what do they mean?
*Does the school body as a whole embrace the IB learner profile? Why or why not?
*Is the IB learner profile inculcated into all aspects of WA’s culture, educational
programs, and extra-curricular programs? Why or why not?
*Why is the IB learner profile important to us as a school?
REMEMBER: A DEFINING PRINCIPLE FOR THE VISION COMPONENT OF
“FOSTERS THE TRAITS FOUND IN THE IB LEARNER PROFILE” IS A
FUNDAMENTAL ASSUMPTION AS TO HOW THE IB LEARNER PROFILE TRAITS
WILL MANIFEST THEMSELVES AS AN OUTCOME; EITHER IN THE MEMBERS OF
OUR SCHOOL BODY INDIVIDUALLY OR CORPORATELY.
Suggestion: Draft your Defining Principle for this Vision Statement Component as an
outcome, or result that brings further clarity to this component. As an example;
We commit that the IB learner profile traits will be evident in all that we say, do, or offer
programmatically as a school, and will be clearly evident in the behavior of our students,
parents, and faculty on a daily basis.
Siena- “Just do it. Foster it.”
Venezia- “Self-defining.”
Florence- “The WA community makes explicit the actions and values that make one an
internationally-minded person who can change his or her environment for the better.”
Roma - “-“
Page 7 of 7
May 17, 2013 Board of Trustees Workshop:
Board members seemed to agree that the current Vision Statement for Westlake
Academy is a good one that should continue to be adhered to. Teams determined
specific Defining Principles for each of the four points made within the Vision Statement,
as listed above. Teams were arranged as the following:
*Siena: Carol Langdon, Troy Meyer, Amanda DeGan, and John Zagurski
*Venezia: Michael Barrett, Ben Nibarger, Todd Wood, and Alora Wachholz
*Florence: Cliff Cox, Shelly Meyers, Debbie Piper, and Rod Harding
*Roma: Laura Wheat, Ginger Awtry, Clint Calzini, and Kelly Edwards
Some additional questions arose from the workshop exercise, which were in need of
further consideration before the Board, including:
Key Questions:
• Are we doing the things outlined in the Vision Statement?
• How do we know if/when we’ve reached our “destination?” (i.e.: vision)
• How do we define our students’ post-secondary success?
• What is our value proposition?
• IB Learner Profile in MYP/DP?
• Educated parents- a need?
Highest Individual Potential:
What does it mean?
• Is it preparing our students to take on the “fork in the road” that they choose?
- college
- vocational school
- work
- military
- etc.
Page 1 of 1
WESTLAKE ACADEMY AGENDA ITEM
Curriculum: PYP/MYP/DP Meeting Date: June 3, 2013
Staff Contact: Tom Brymer Discussion
Superintendent
Subject: Status Report on Revision of Board’s Residential Trips Policy
EXECUTIVE SUMMARY
In June 2012 proposed amendments to the Board’s Residential Trips Policy (No. 6.02) were
proposed by Staff. Board feedback to Staff was that additional work was needed on these
proposed revisions to this policy. In a subsequent workshop, a survey on key components that
would shape future revisions to this policy was administered to the Board. The results of that
survey are attached. The purpose of this agenda item is to give an update on the status of efforts
to revise this policy.
APPLICABLE STRATEGIC PLAN DESIRED OUTCOME
High Student Achievement
Strong Parent & Community Connections
Financial Stewardship & Sustainability
Student Engagement – Extracurricular activities
Effe ctive Educators & Staff
WESTLAKE ACADEMY VALUES
Maximizing Personal Development
Academic Excellence
Respect for Self and Others
Personal Responsibility
Compassion and Understanding
FISCAL IMPACT
Funded Not Funded N/A
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
Receive status report from Staff on status of this trips policy revision effort and provide feedback
to Staff.
ATTACHMENTS
1. Results from Survey Administered to BOT last year regarding key components to
address in any revision to the Residential Trips Policy.
2. Current Student Residential Trips Policy, BOT Policy No. 6.02
1 of 1
Residential Trips Policy Evaluation
1. Please rank the following values one (1) through ten (10) (with one (1) being the highest and ten (10)being
the lowest).
1 2 3 4 5 6 7 8 9 10
Equity 33.3%
(2)
16.7%
(1)
16.7%
(1)
16.7%
(1)
16.7%
(1)
0.0%
(0)
0.0%
(0)
0.0%
(0)
0.0%
(0)
0.0%
(0)
Cost/Affordability
0.0%
(0)
16.7%
(1)
33.3%
(2)
16.7%
(1)
0.0%
(0)
0.0%
(0)
33.3%
(2)
0.0%
(0)
0.0%
(0)
0.0%
(0)
Predictability 16.7%
(1)
16.7%
(1)
0.0%
(0)
0.0%
(0)
16.7%
(1)
16.7%
(1)
0.0%
(0)
16.7%
(1)
16.7%
(1)
0.0%
(0)
Student/Parent Desires
0.0%
(0)
0.0%
(0)
0.0%
(0)
0.0%
(0)
16.7%
(1)
0.0%
(0)
16.7%
(1)
50.0%
(3)
0.0%
(0)
16.7%
(1)
Faculty Desires
0.0%
(0)
16.7%
(1)
0.0%
(0)
16.7%
(1)
0.0%
(0)
16.7%
(1)
16.7%
(1)
16.7%
(1)
16.7%
(1)
0.0%
(0)
Academic and Experiential Focus
16.7%
(1)
0.0%
(0)
50.0%
(3)
16.7%
(1)
16.7%
(1)
0.0%
(0)
0.0%
(0)
0.0%
(0)
0.0%
(0)
0.0%
(0)
Grade/Age Appropriateness and
Variety of Trip Experiences Offered
0.0%
(0)
0.0%
(0)
0.0%
(0)
0.0%
(0)
33.3%
(2)
33.3%
(2)
0.0%
(0)
16.7%
(1)
16.7%
(1)
0.0%
(0)
Personal Development and Team
Building
16.7%
(1)
33.3%
(2)
0.0%
(0)
16.7%
(1)
0.0%
(0)
16.7%
(1)
16.7%
(1)
0.0%
(0)
0.0%
(0)
0.0%
(0)
Participating Requirement
0.0%
(0)
0.0%
(0)
0.0%
(0)
16.7%
(1)
0.0%
(0)
0.0%
(0)
16.7%
(1)
0.0%
(0)
50.0%
(3)
16.7%
(1)
Safety and Positive Interaction
16.7%
(1)
0.0%
(0)
0.0%
(0)
0.0%
(0)
0.0%
(0)
16.7%
(1)
0.0%
(0)
0.0%
(0)
0.0%
(0)
66.7%
(4)
answered question
skipped question
TOWN OF WESTLAKE
WESTLAKE ACADEMY
BOARD OF TRUSTEES POLICY
Policy No. 6.02:
Date Board Adopted: March 9, 2009
Date Board Amended: August 16, 2010
Effective Date: March 9, 2009
Policy Category: Student Achievement
Policy Name: Board Parameters for School Sanctioned Trips
Policy Goal: Students Who Become Well Balanced, Life Long Learners
Policy Description: The Board of Trustees supports Academy sanctioned trips as a
means to pursue, promote, and enhance IB learning goals for Academy students as set
out in the IB Learner Profile. As such, all school sanctioned trips should fit and promote
this IB Learner Profile, the IB curriculum, as well as be of direct educational value for
the student participants of these trips. In an effort to provide the safest possible
environment for the students of Westlake Academy, this policy for student trips will be
enforced on any and all trips that require students to be away from the property located
at 2600 J. T. Ottinger Road, Westlake, TX 76262.
Board Approval for Out-of-State Trips
The Board shall approve all out-of-state, school-sponsored trips. Such approval shall
consider the immunity laws applicable for the destination, District and employee liability
for damages arising from accidents and/or injuries that may occur during the trip, the
stated educational value of the trip, and whether participation results from advancement
in a regional or national competition.
The following grade level(s) and trip formats have been identified as consistent with the
IB curriculum and Learner Profile and thereby, effective as of the 2011/2012 school
year, approved as to a standing schedule for the Academy.
Grade Trip Format/Location Date of Occurrence
Primary
4 Team Building (Local destination) Spring
5 Domestic or International Trip (Location subject to approval) Spring
Secondary
7 Team Building (Domestic) Fall
8 Historical/Boston, Washington D.C. (Domestic) Spring
9 Language Immersion (Domestic) Fall
10 International Trip (Location subject to approval) Fall
11 Team Building (Local destination) Fall
12 Senior Trip (Location subject to approval) Spring
All other policy directives contained in this document will begin with the 2010/2011
school year as it relates to, requests to organize student trips, staff training and
chaperone responsibilities, non-school sanctioned trips, conduct expectations and
consequences, and student participation.
Requests to Organize Student Trips
Other than the previously identified trips associated with each grade level, trip requests
within the contiguous 48 states must be submitted to the Principal of each section for
review, prior to Board approval.
Requests for student trips to locations outside the United States will be submitted to the
Superintendent for review, prior to Board approval.
Student trips should coordinate with the Academy’s school calendar as much as
possible. If any part of the requested trip will occur during scheduled instructional time,
the request should adequately address how the academic needs will be met for any
students not participating in the trip. The Superintendent or his/her designee is
responsible for establishing required chaperone ratios that address safety needs.
All student trips must be organized in accordance with the requirements established in
the Parent-Student Handbook, other applicable administrative procedures, and any
requirements imposed by the Superintendent. The Superintendent shall review the
request and, if applicable under this policy, forward it to the Board for approval.
All student trip decisions are the sole purview of staff and faculty, subject to the
restrictions of this policy. As such, parent input on such trips will be encouraged and
utilized as appropriate however all final decisions on Westlake Academy student trip
destinations and trip logistics will be made by Superintendent designated staff and
faculty subject to the parameters of this policy.
Any trip taken away from the school is a privilege, not a right, and as such, students are
required to represent our school in a responsible manner. This privilege could be
revoked as a disciplinary measure if deemed necessary by the school administration.
Students who violate the code of conduct or directives given by school staff during a
school trip, will be subject to the disciplinary processes contained in the Parent/Student
Handbook. Serious conduct violations that occur during a school trip may result in
expulsion in accordance with Academy policies and Parent/Student Handbook.
Vendor Identification
Staff shall utilize a Request for Proposal (RFP) process to identify and select a vendor
to provide the school sponsored trips on an annual basis. All trip locations will be
coordinated through the selected vendor who will work with the Superintendent or
his/her designee to schedule the events.
Staff Training and Chaperone Responsibilities
Any staff member who participates in a school sponsored trip will be required to
undergo a training process which explains the trip guidelines and responsibilities
associated with serving as a chaperone. The foremost duty of all chaperones shall be
the care and supervision of the students. All written and implied rules of conduct in the
Employee Manual or found in the Parent/Student Handbook will be followed.
Additionally, trips will have a designated Group Leader, assigned by the appropriate
Principal, to serve as the staff member who will coordinate the logistics, recruit
additional chaperones, communicate with parents and make any necessary decisions
which concern the welfare of the students while away from the Academy.
Chaperones are not permitted to bring a spouse or other children who are not otherwise
eligible for participation in a school trip as their guests, even at their own expense.
Participation in Student Trips
The Academy shall obtain written parent permission before any student may participate
in any school-sponsored student trip or other activity away from school. Participation is
subject to any pre-requisites that may be set in compliance with the Parent/Student
Handbook.
Students who participate in school-sponsored trips shall be required to ride in
transportation arranged or provided by the school to and from the event. An exception
may be made if the student’s parent or guardian personally requests that the student be
allowed to ride or travel with the parent or presents a written request to the office. The
Academy shall not be liable for any injuries that occur to students being
transported/traveling outside the school arranged transportation.
Each school sponsored trip will be subject to a minimum number of student participants
that will be deemed necessary to continue with the event. The Board has established
2/3 as the minimum number of student participation rate for each grade level trip.
However, should a simple majority of 50% be achieved, the Superintendent, or his/her
designee, is directed to review the educational benefits of the trip and determine if the
trip should proceed as planned.
Non-residential trips will require the Principal’s approval for both location and the
minimum number of student participants necessary to plan the event.
Non-school Sanctioned Trips
As school attendance, participation in the classroom environment and exposure to the
appropriate educational material is vital to the success of the student, families are
encouraged to refrain from removing their child(ren) for family trips during the school
term.
Parents who schedule trips during the school year, which are not officially sanctioned by
the Academy, subject their student(s) to unexcused absences. Any absences of this
nature must be submitted to the Principal for review and approval prior to the
withdrawal of the student. Approved trips will be given an excused absence and
conversely unapproved trips will be given an unexcused absence, which will follow the
guidelines in the Parent/Student Handbook for make-up work and attendance
consequences.
Residential Trips
At Westlake Academy, we believe that residential trips give the students greater
opportunities for experiential learning within an appropriate, relevant and authentic
context, as well as the chance to develop their independence and self-management
skills.
Time away from home helps cement and forge friendships, as well as strengthening the
bonds that they have with their teachers.
In addition to the aforementioned, residential trips afford students with the opportunity of
experiencing different perspectives and cultures, thus promoting and developing greater
understanding and international-mindedness.
The following are the Learning Outcomes for Residential Trips:
DEVELOPING KEY SKILLS
• Using and applying knowledge, skills and understanding in different, realistic
and exciting contexts
• Developing the ability to work co-operatively
• Developing the ability to communicate successfully
• Showing initiative and a positive attitude
• Showing greater independence, moving towards self-reliance
• Becoming increasingly risk aware and increasing understanding and
independent action
RAISING ACHIEVEMENT BY BOOSTING SELF-ESTEEM AND MOTIVATION
• Raising self-esteem through successful participation and enjoyment
• Developing a positive attitude to learning
• Helping demonstrate strengths and understanding of limitations
• Encouraging responsibility
• Improving behavior
• Addressing disaffection
DEVELOPING SOCIAL EDUCATION AND CITIZENSHIP
• The ability to work with others, accept and support them, building relationships
• Learning to tolerate others and respect their views – understanding equal
opportunities
• Learning to accept the consequences of their own actions
• Learning to defend their own point of view
• Encouraging a commitment to voluntary service
• Exploring attitudes and values they will carry into adult life
PROMOTING EDUCATION FOR SUSTAINABLE DEVELOPMENT
• An appreciation of the natural world as a source of interest and challenge
• A concern for living things
• An understanding of the need for interdependence between people and the
environment
• Recognition of the effect of present actions on the future
• An increasing ability to access evidence and make personal decisions
PROMOTING HEALTH AND FITNESS AND A POSITIVE USE OF LEISURE (where
applicable)
• Developing a positive attitude to physical activities and a healthy lifestyle
• Developing and experiencing physical fitness and well-being
• Achieving success in physical activities
• Developing self-respect and self-discipline and the ability to cope with adversity
Standing agenda item during the construction project
f. Update and discussion regarding Westlake Academy Phase I expansion project and
enrollment projections. (10 min)
Westlake Academy
Item # 4 – No
Supporting
documentation
BOARD RECAP / STAFF DIRECTION
Westlake Academy
Item #5
Board Recap /
Staff Direction
Westlake Academy
Item # 6 –
Workshop
Adjournment
Back up material has not
been provided for this item.
CITIZENS' PRESENTATIONS AND RECOGNITIONS: This is an opportunity for citizens to
address the Board on any matter whether or not it is posted on the agenda. The Board cannot
by law take action nor have any discussion or deliberations on any presentation made to the
Board at this time concerning an item not listed on the agenda. Any item presented may be
noticed on a future agenda for deliberation or action.
Westlake Academy
Item # 2 – Citizens’
Presentations and
recognitions
CONSENT AGENDA: All items listed below are considered routine by the Board of
Trustees and will be enacted with one motion. There will be no separate discussion of
items unless a Board member or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
a. Consider approval of the minutes from the May 6, 2013, meeting.
b. Consider approval of the minutes from the May 17, 2013, meeting.
c. Consider approval of Resolution 13-06, Amending the Admissions Policy.
d. Consider approval of Resolution 13-07, Authorizing the Town Manager to
pursue faculty green card subject to available to grant funds to cover the expense
for same.
e. Consider approval of Resolution 13-08, Amending the Proof of Residency
Policy.
Westlake Academy
Item # 3 - Consent
Agenda Items
BOT Minutes 05/06/13
Page 1 of 3
WESTLAKE ACADEMY
BOARD OF TRUSTEES MEETING
May 6, 2013
PRESENT: President Wheat, Trustees: Michael Barrett, Clif Cox, Carol Langdon, David
Levitan and Rick Rennhack. Trustee Cox arrived at 5:33 p.m.
ABSENT:
OTHERS PRESENT: Assistant to the Superintendent Amanda DeGan, Board Secretary
Kelly Edwards, Secondary Principal Dr. Clint Calzini, and
Administrative Coordinator Ben Nibarger, Finance Director Debbie
Piper, Planning and Development Director Eddie Edwards,
Facilities and Recreation Director Troy Meyer, Communications &
Community Affairs Director Ginger Awtry and IT Director Jason
Power.
Workshop Session
1. CALL TO ORDER
President Wheat called the workshop to order at 5:10 p.m.
2. PLEDGE OF ALLEGIANCE
President Wheat led the pledge of allegiance to the United States and Texas flags.
3. REVIEW OF CONSENT AGENDA ITEMS FOR THE MAY 6, 2013, TRUSTEES
REGULAR MEETING AGENDA.
No additional discussion.
BOT Minutes 05/06/13
Page 2 of 3
4. DISCUSSION ITEMS
a. Presentation and Discussion of Westlake Academy Phase I Expansion Project.
Director Meyer provided an overview of the project.
Mr. Michael Bennett, Bennett Benner Pettit, provided a presentation of the
buildings for Phase I.
Discussion ensued regarding the building articulation, building materials, uses for
each building, and constructions phases.
5. BOARD RECAP / STAFF DIRECTION
No additional direction.
6. ADJOURNMENT
There being no further business before the Board, President Wheat adjourned the
workshop at 5:58 p.m.
Regular Session
1. CALL TO ORDER
President Wheat called the meeting to order at 6:05 p.m.
2. CITIZENS' PRESENTATIONS AND RECOGNITIONS
President Wheat read a proclamation designating May 6th through May 11th as Teacher
Appreciation Week.
3. CONSENT AGENDA
a. Consider approval of the minutes for the meeting held on April 2, 2013.
b. Consider approval of Resolution 13-04, authorizing the termination of the
agreement with Pivot Building Services, for janitorial services of the Westlake
Academy Campus.
c. Consider approval of Resolution 13-05, authorizing the Town Manager to enter
into an agreement with Best Facility Service for janitorial services at the Westlake
Academy Campus.
MOTION: Trustee Levitan made a motion to approve the consent agenda.
Trustee Cox seconded the motion. The motion carried by a vote
of 5-0.
BOT Minutes 05/06/13
Page 3 of 3
4. BOARD CALENDAR
5. EXECUTIVE SESSION
The Board convened into executive session at 6:09 p.m.
Sec. 551.076. Deliberation Regarding Security Devices Or Security Audit to deliberate:
(1) the deployment, or specific occasions for implementation, of security personnel or
devices; or (2) a security audit.
6. RECONVENE MEETING
President Wheat reconvened the meeting at 7:24 p.m.
7. TAKE AN NECESSARY ACTION
No action taken.
8. FUTURE AGENDA ITEMS
Consider discussion of the language program at Westlake Academy, in particular to
discuss the merits of Latin and Mandarin/Chinese – Trustee Langdon.
Trustee Cox seconded Trustees request to discuss the languages taught at the academy.
9. ADJOURNMENT
MOTION: Trustee Rennhack made a motion to adjourn the meeting. Trustee
Langdon seconded the motion. The motion carried by a vote of 5-0.
President Wheat adjourned the meeting at 7:25 p.m.
APPROVED BY THE BOARD OF TRUSTEES ON JUNE 3, 2013.
ATTEST: ____________________________
Laura Wheat, Board President
_____________________________
Kelly Edwards, Board Secretary
BOT Minutes 05/17/13
Page 1 of 2
WESTLAKE ACADEMY
BOARD OF TRUSTEES WORKSHOP
May 17, 2013
PRESENT: President Wheat, Trustees: Michael Barrett, Carol Langdon, and Clif Cox.
ABSENT: Rick Rennhack
OTHERS PRESENT: Superintendent Tom Brymer, Assistant to the Superintendent
Amanda DeGan, Board Secretary Kelly Edwards, Primary
Principal Rod Harding, Secondary Principal Dr. Clint Calzini,
Administrative Coordinator Ben Nibarger, Finance Director Debbie
Piper, Facilities, Recreation Director Troy Meyer,
Communications & Community Affairs Director Ginger Awtry, WA
Foundation Executive Director Dr. Shelly Myers, Management
Analyst Alora Wacholz and Special Projects Intern John Zagurski.
Workshop Session
1. CALL TO ORDER
President Wheat called the meeting to order at 12:44 p.m.
2. PRESENTATION AND DISCUSSION OF THE PROPOSED ACADEMY BUDGET
FOR FISCAL YEAR 2013-2014 AND STRATEGIC PLANNING.
Town Manager Brymer provided an overview of the current mission, vision and values
statements that will be discussed during the strategic planning session of the meeting.
Discussion ensued regarding the components of the vision, mission and values.
The Board divided into groups to discuss each defining principle of the current vision
and then discussed each groups’ definition of the principles.
BOT Minutes 05/17/13
Page 2 of 2
Finance Director Piper and Administrative Coordinator Nibarger provide an overview of
the proposed budget.
Discussion ensued regarding the cost per student, the total operating cost including the
in-direct operating cost, state funding, additional fundraising efforts using our facility,
higher a Grade 1 teacher,
The budget theme for 2013-2014 will be Growing together, one school, one community.
3. ADJOURNMENT
There being no further business before the Board, President Wheat adjourned the
workshop at 5:38 p.m.
APPROVED BY THE BOARD OF TRUSTEES ON JUNE 3, 2013.
ATTEST: ____________________________
Laura Wheat, Board President
_____________________________
Kelly Edwards, Board Secretary
Page 1 of 1
WESTLAKE ACADEMY AGENDA ITEM
Curriculum: PYP/MYP/DP Meeting Date: June 3, 2013
Staff Contact: Tom Brymer Consent
Superintendent
Subject: Consideration of a Resolution Amending Board Policy No. 1.02
Regarding Admission to Attend Westlake Academy
EXECUTIVE SUMMARY
The proposed amendment to the Admissions Policy would clarify current language concerning
admittance by category o f students that are exempted from the lottery which are admitted to
Westlake Academy.
APPLICABLE STRATEGIC PLAN DESIRED OUTCOME
High Student Achievement
Strong Parent & Community Connections
Financial Stewardship & Sustainability
Student Engagement – Extracurricular activities
Effective Educators & Staff
WESTLAKE ACADEMY VALUES
Maximizing Personal Development
Academic Excellence
Respect for Self and Others
Personal Responsibility
Compassion and Understanding
FISCAL IMPACT
Funded Not Funded N/A
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
Recommend adoption of this resolution amending the Admissions Policy as proposed.
ATTACHMENTS
Resolution
Exhibit A- Proposed Amendment to Admissions Policy (Policy 1.02)
Resolution 13-06
Page 1 of 2
WESTLAKE ACADEMY
RESOLUTION 13-06
A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES
APPROVING AND ADOPTING AMENDMENT TO THE BOARD’S ADMISSIONS
POLICY 1.02.
WHEREAS, the Westlake Academy Board of Trustees has established various policies
for guiding the governance and management of Westlake Academy; and,
WHEREAS, the Board of Trustees wishes to amend its Admissions Policy to clarify
current language regarding admittance of the categories of students exempt from the lottery; and,
WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best
interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake
Academy.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
WESTLAKE ACADEMY:
SECTION 1: That , all matters stated in the recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That , the Board of Trustees Westlake Academy, hereby approves the
strategic plan for Westlake Academy attached to this resolution as Exhibit “A”.
SECTION 3: If any portion of this resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
Resolution 13-06
Page 2 of 2
SECTION 4: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS 3rd DAY OF JUNE, 2013.
___________________________________
Laura Wheat, President
ATTEST:
________________________________ ___________________________________
Kelly Edwards, Board Secretary Thomas E. Brymer, Superintendent
APPROVED AS TO FORM:
________________________________
Janet S. Bubert or L. Stanton Lowry,
School Attorney
Page 1 of 2
WESTLAKE ACADEMY AGENDA ITEM
Curriculum: PYP/MYP/DP Meeting Date: June 3, 2013
Staff Contact: Tom Brymer Consent
Subject: Consideration of a Resolution Authorizing the Superintendent Pursuant to
Board Policy 2.02 to Apply for an Employer Green Card for a Specific
Westlake Academy Employee, Subject to the Availability of Grant Funds
to Cover Said Green Card Expenses and Reimbursement Conditions
EXECUTIVE SUMMARY
Westlake Academy has on faculty an international that serves as an IT Instructor with
responsibilities to teach information technology and related concepts at the Secondary level, in
accordance with IB curriculum and TEA standards. This employee (Maria Busico-Flight) has
been employed at WA for six (6) years. Ms. Busico-Flight has one (1) visa renewal remaining,
expiring in June 2016. In consultation with school management, there is interest in pursuing a
Green Card (permanent residence), so that Ms. Busico -Flight may continue employment at WA
after the expiration of her visa. This interest is contingent on obtaining grant funds to cover
these Green Card costs. Discussions with the WA Foundation indicate a willingness, subject to
grant submission and approval, to cover these costs. In addition, staff recommends that a written
reimbursement agreement be established between WA and Ms. Flight, whereby the she agrees to
reimburse WA for fees and expenses on a pro -rata basis (to the extent allowed by law) if Ms.
Flight voluntarily terminates employment within five (5) years aft er receiving the Green Card.
Board Policy requires the Superintendent to receive Board approval prior to pursuing an
Employer Green Card for any WA faculty member.
APPLICABLE STRATEGIC PLAN DESIRED OUTCOME
High Student Achievement
Strong Parent & Community Connections
Financial Stewardship & Sustainability
Student Engagement – Extracurricular activities
Effective Educators & Staff
WESTLAKE ACADEMY VALUES
Maximizing Personal Development
Academic Excellence
Respect for Self and Others
Personal Responsibility
Compassion and Understanding
FISCAL IMPACT
Funded Not Funded N/A
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
Recommend approval of the resolution authorizing this process per the terms set out in the
resolution as follows:
a.) grant funds must be obtained by the Superintendent to cover all direct costs related to
Page 2 of 2
this Green Card application, and
b.) that said Green Card direct costs will be repaid in full, to the extent allowed by law, in
a letter of agreement by Staff, if Ms. Busico-Flight voluntarily leaves the Academy’s
employ prior to issuance of the Green Card, OR on a pro-rata basis if Ms. Busico-Flight
voluntarily leaves the Academy’s employ before the expiration of a five (5) year period
from the date the Green Card is granted.
ATTACHMENTS
Resolution Exhibit A
Resolution 13-07
Page 1 of 2
WESTLAKE ACADEMY
RESOLUTION 13-07
A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES
AUTHORIZING THE SUPERINTENDENT, PER BOARD POLICY 2.02, TO APPLY
FOR PERMENANT RESIDENT STATUS (GREEN CARD) FOR A SPECIFIC
ACADEMY EMPLOYEE PER THE TERMS AND CONDITIONS OF THIS
RESOLUTION.
WHEREAS, the Westlake Academy Board of Trustees has established various policies
for guiding the governance and management of Westlake Academy; and
WHEREAS, in accordance with Board Policy 2.02, Faculty Attraction and Retention/
International Faculty Recruitment and Retention, the Superintendent is required to request and
receive Board authorization prior to applying for an employer -based Green Card for any
Westlake Academy employee; and
WHEREAS, the Board of Trustees finds that pursuit of an employer -based Green Card
for the specific employee set out below will enhance the ability of the Academy to meet it s
Vision and Mission, is in concert with the Board’s intention for it policy related to international
faculty attraction and retention, and that this resolution establishes the terms and conditions for
this Green Card application; and,
WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best
interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake
Academy.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
WESTLAKE ACADEMY:
SECTION 1: That , all matters stated in the recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That , the Board of Trustees Westlake Academy hereby approves the
Superintendent making application for Permanent Resident status (Green Card) for Westlake
Academy employee Maria Busicio-Flight , serving in her capacity of IT Instructor with
responsibilities to teach information technology and related concepts at the Secondary level, in
accordance with IB curriculum and TEA standards, with said Green Card application subject to
these Board requirements:
a.) grant funds must be obtained by the Superintendent to cover all direct costs related to
this Green Card application, and
Resolution 13-07
Page 2 of 2
b.) that said Green Card direct costs will be repaid in full, to the extent allowed by law, in
a letter of agreement by Staff, if Ms. Busico-Flight voluntarily leaves the Academy’s employ
prior to issuance of the Green Card, OR on a pro-rata basis if Ms. Busico-Flight voluntarily
leaves the Academy’s employ before the expiration of a five (5) year period from the date the
Green Card is granted.
SECTION 3: If any portion of this resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
SECTION 4: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS 3rd DAY OF JUNE, 2013.
___________________________________
Laura Wheat, President
ATTEST:
________________________________ ___________________________________
Kelly Edwards, Board Secretary Thomas E. Brymer, Superintendent
APPROVED AS TO FORM:
________________________________
Janet S. Bubert or L. Stanton Lowry,
School Attorney
Page 1 of 1
WESTLAKE ACADEMY AGENDA ITEM
Curriculum: PYP/MYP/DP Meeting Date: June 3, 2013
Staff Contact: Tom Brymer Consent
Superintendent
Subject: Consideration of a Resolution Amending Board Policy No. 1.01
Regarding Establishing Westlake Residency to Attend Westlake
Academy
EXECUTIVE SUMMARY
Staff is proposing changes to the Board’s Westlake Residency Policy (Policy No. 1.01). The
proposed Residency Policy amendment would clarify that secondary structures co-located with a
primary residential structure, such as garages, garage apartments, cabanas, cottages, etc, cannot
be used to established residency to attend Westlake Academy.
APPLICABLE STRATEGIC PLAN DESIRED OUTCOME
High Student Achievement
Strong Parent & Community Connections
Financial Stewardship & Sustainability
Student Engagement – Extracurricular activities
Effective Educators & Staff
WESTLAKE ACADEMY VALUES
Maximizing Personal Development
Academic Excellence
Respect for Self and Others
Personal Responsibility
Compassion and Understanding
FISCAL IMPACT
Funded Not Funded N/A
RECOMMENDATION / ACTION REQUESTED/ OPTIONS
Recommend adoption of this resolution amending the Residency Policy as proposed.
ATTACHMENTS
1.) Resolution
2.) Attached Proposed Amended Policies 1.01 (red line and non-redline copies).
Resolution 13-08
Page 1 of 2
WESTLAKE ACADEMY
RESOLUTION 13-08
A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES
APPROVING AND ADOPTING AN AMENDMENT TO BOARD POLICY 1.01
REGARDING ESTABLISHING WESTLAKE RESIDENCY.
WHEREAS, the Westlake Academy Board of Trustees has established various policies
for guiding the governance and management of Westlake Academy; and,
WHEREAS, the Board of Trustees wishes to amend its Residency Policy to clarify that
secondary structures to a primary residential structure cannot be utilized for purposes of
establishing Westlake residency for purposes of attendance at Westlake Academy; and,
WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best
interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake
Academy.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
WESTLAKE ACADEMY:
SECTION 1: That , all matters stated in the recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That , the Board of Trustees Westlake Academy, hereby approves the
amendment to Policy 1.01 as Exhibit “A”.
SECTION 3: If any portion of this resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
Resolution 13-08
Page 2 of 2
SECTION 4: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS 3rd DAY OF JUNE, 2013.
___________________________________
Laura Wheat, President
ATTEST:
________________________________ ___________________________________
Kelly Edwards, Board Secretary Thomas E. Brymer, Superintendent
APPROVED AS TO FORM:
________________________________
Janet S. Bubert or L. Stanton Lowry,
School Attorney
BOARD CALENDAR
WA Primary End of Year Commendation Ceremony
June 6, 2013; 8:30 am; Mini-Commons & West Hallway-Main Primary Bldg.
Westlake Hike/Bike Trails Ribbon Cutting
June 6, 2013; 9:00 am; Trailhead south of WA campus & Visitor Parking
WA Expansion Groundbreaking Ceremony
June 6, 2013; 12:30 pm; WA Campus – East of covered walkway/Town Green,
northeast of MYP building
Special 10th Anniversary End of Year Picnic
June 6, 2013; 12:45-3:30 pm; WA Campus-Town Green w/ various Food Trucks
for lunch purchases, Vocal Trash concert, several activities and inflatables for
all ages; Open to Westlake community
Town Council Meeting
June 17, 2013
Westlake Academy
Item #4
Board Calendar
FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or
Board meeting, under “Future Agenda Item Requests”, an agenda item for a future
Board meeting. The Board member making the request will contact the CEO with the
requested item and the CEO will list it on the agenda. At the meeting, the requesting
Board member will explain the item, the need for Board discussion of the item, the
item’s relationship to the Board’s strategic priorities, and the amount of estimated staff
time necessary to prepare for Board discussion. If the requesting Board member
receives a second, the CEO will place the item on the Board agenda calendar allowing
for adequate time for staff preparation on the agenda item.
- None
Westlake Academy
Item # 5 –
Future Agenda
Items
Westlake Academy
Item # 6 –
Adjournment
Back up material has not
been provided for this item.