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HomeMy WebLinkAbout06-03-13 BOT Agenda PacketThe Regular Meeting of the Board of Trustees will begin immediately following the conclusion of the Board of Trustees Workshop but not prior to the posted start time. Mission Statement Westlake Academy is an IB World School whose mission is to provide students with an internationally minded education of the highest quality so they are well-balanced and respectful life-long learners. Page 1 of 3 WESTLAKE ACADEMY Vision Statement Westlake Academy inspires students to achieve their highest individual potential in a nurturing environment that fosters the traits found in the IB Learner Profile. Inquirers, Knowledgeable, Thinkers, Communicators, Principled, Open-Minded, Caring, Risk-takers, Balanced and Reflective BOARD OF TRUSTEES MEETING AGENDA June 3, 2013 WESTLAKE TOWN HALL 3 VILLAGE CIRCLE – 2ND FLOOR WESTLAKE, TX 76262 COUNCIL CHAMBERS/MUNICIPAL COURT ROOM Workshop Session 5:00 p.m. Regular Session 6:00 p.m. Page 2 of 3 Workshop Session 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. REVIEW OF CONSENT AGENDA ITEMS FOR THE JUNE 3, 2013, TRUSTEES REGULAR MEETING AGENDA. (10 min) 4. DISCUSSION ITEMS a. Presentation and report by Mrs. Amy Henderson, PYP Reading and Dyslexia Specialist on her acceptance to the Scottish Rite Hospital's Dyslexia 2 year training program. (10 min) b. Discussion of Retrospective Whole School Goals for 2012-2013, Whole School Goals for 2013-2014. (20 min) c. Discussion regarding amendments to the Proof of Residency policy and Admissions policy. (15 min) d. Discussion of follow-up items from the May 17, 2013, planning retreat. (10 min) e. Status Report on Revision of Board’s Residential Trips Policy. (10 min) f. Update and discussion regarding Westlake Academy Phase I expansion project and enrollment projections. (10 min) 5. BOARD RECAP / STAFF DIRECTION 6. ADJOURNMENT Regular Session 1. CALL TO ORDER 2. CITIZENS' PRESENTATIONS AND RECOGNITIONS: This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. The Board cannot by law take action nor have any discussion or deliberations on any presentation made to the Board at this time concerning an item not listed on the agenda. Any item presented may be noticed on a future agenda for deliberation or action. 3. CONSENT AGENDA: All items listed below are considered routine by the Board of Trustees and will be enacted with one motion. There will be no separate discussion of items unless a Board member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the minutes from the May 6, 2013, meeting. b. Consider approval of the minutes from the May 17, 2013, meeting. c. Consider approval of Resolution 13-06, Amending the Admissions Policy. Page 3 of 3 d. Consider approval of Resolution 13-07, Authorizing the Town Manager to pursue faculty green card subject to available to grant funds to cover the expense for same. e. Consider approval of Resolution 13-08, Amending the Proof of Residency Policy. 4. BOARD CALENDAR 5. FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or Board meeting, under “Future Agenda Item Requests”, an agenda item for a future Board meeting. The Board member making the request will contact the Superintendent with the requested item and the Superintendent will list it on the agenda. At the meeting, the requesting Board member will explain the item, the need for Board discussion of the item, the item’s relationship to the Board’s strategic priorities, and the amount of estimated staff time necessary to prepare for Board discussion. If the requesting Board member receives a second, the Superintendent will place the item on the Board agenda calendar allowing for adequate time for staff preparation on the agenda item. 6. ADJOURNMENT ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS 551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT CODE. CERTIFICATION I certify that the above notice was posted at the Town Hall of the Town of Westlake, 3 Village Circle, on May 30, 2013, by 5:00 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government Code. _____________________________________ Kelly Edwards, Town Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made to assist you. Westlake Academy Item # 2 – Pledge of Allegiance Texas Pledge: "Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible." REVIEW OF CONSENT AGENDA ITEMS a. Consider approval of the minutes from the May 6, 2013, meeting. b. Consider approval of the minutes from the May 17, 2013, meeting. c. Consider approval of Resolution 13-06, Amending the Admissions Policy. d. Consider approval of Resolution 13-07, Authorizing the Town Manager to pursue faculty green card subject to available to grant funds to cover the expense for same. e. Consider approval of Resolution 13-08, Amending the Proof of Residency Policy. Westlake Academy Item # 3 – Review of Consent Agenda Items DISCUSSION ITEMS a. Presentation and report by Mrs. Amy Henderson, PYP Reading and Dyslexia Specialist on her acceptance to the Scottish Rite Hospital's Dyslexia 2 year training program. (10 min) b. Discussion of Retrospective Whole School Goals for 2012-2013, Whole School Goals for 2013-2014. (20 min) c. Update and discussion regarding Westlake Academy Phase I expansion project and enrollment projections. (10 min) d. Discussion regarding amendments to the Proof of Residency policy and Admissions policy. (15 min) e. Discussion of follow-up items from the May 17, 2013, planning retreat. (10 min) f. Status Report on Revision of Board’s Residential Trips Policy. (10 min) Westlake Academy Item # 4– Discussion Items Page 1 of 1 WESTLAKE ACADEMY AGENDA ITEM Curriculum: PYP/MYP/DP Meeting Date: June 3, 2013 Staff Contact: Rod Harding Discussion PYP Principal Subject: PYP Dyslexia/Reading Program EXECUTIVE SUMMARY The Board of Trustees will be presented with a report from Mrs. Amy Henderson, the Dyslexia – Reading Specialist from Kindergarten through Grade 6. Mrs. Henderson will highlight the Take Flight program that she was accepted into at the Scottish Rite Hospital, Dallas and the two-year program that will provide students with remediation in their reading development. PLAN DESIRED OUTCOMES High Student Achievement Strong Parent & Community Connections Financial Stewardship & Sustainability ACADEMY VALUES Maximizing Personal Development Academic Excellence Respect for Self and Others Personal Responsibility Compassion and Understanding Effective Educators & Staff GOVERNANCE FRAMEWORK The report relates directly to Westlake Academy’s Vision of inspiring “…students to achieve their highest individual potential…” The report also links to Westlake Academy’s whole school goals in developing the written, taught and learned curriculum. FISCAL IMPACT Funded Not Funded N/A RECOMMENDATION / ACTION REQUESTED/ OPTIONS The report is presented for Board discussion to emphasize the administration’s ongoing commitment to improving curriculum programs at Westlake Academy. ATTACHMENTS None. Page 1 of 2 WESTLAKE ACADEMY AGENDA ITEM Curriculum: PYP/MYP/DP Meeting Date: June 3, 2013 Staff Contact: Rod Harding/Dr. Clint Calzini Discussion PYP Principal/Secondary Principal Subject: Discussion Retrospective Whole School Goals for 2012-2013 Whole School Goals for 2013-2014 EXECUTIVE SUMMARY The Board of Trustees will be presented with the status report of the Whole School Goals for 2012-2013 and the proposed 2013-2014 Whole School Go als. The ‘One School, Together’ theme will continue to provide an IB World school culture and learning environment that will promote the collaboration between programs. The collaborative aspect of next year’s goals will be reflected through the Leading Educating and Developing (LEAD) group that is composed of staff across the administrative and teaching sections of Westlake Academy, PLAN DESIRED OUTCOMES High Student Achievement Strong Parent & Community Connections Financial Stewardship & Sustainability ACADEMY VALUES Maximizing Personal Development Academic Excellence Respect for Self and Others Personal Responsibility Compassion and Understanding Effective Educators & Staff GOVERNANCE FRAMEWORK The report relates directly to Westlake Academy’s Vision of inspiring “…students to achieve their highest individual potential…” and the Mission of an “…internationally minded education of the highest quality…” The report also links to Westlake Academy Values of Maximizing Personal Development, Academic Excellence, Respect for Self and Others and Personal Responsibility. FISCAL IMPACT Funded Not Funded N/A RECOMMENDATION / ACTION REQUESTED/ OPTIONS Discussion. The report is presented for Board discussion to emphasize the administration’s ongoing commitment to the Vision, Missio n and Values of Westlake Academy. Page 2 of 2 ATTACHMENTS Whole School Goals for 2013-2014 under separate cover. Page 1 of 1 WESTLAKE ACADEMY AGENDA ITEM Curriculum: PYP/MYP/DP Meeting Date: June 3, 2013 Staff Contact: Tom Brymer Discussion Superintendent Subject: Discussion of Proposed Amendments to the Board’s Residency Policy and the Board’s Admissions Po licy EXECUTIVE SUMMARY Staff is proposing changes to the Board’s Westlake Residency Policy (Policy No. 1.01) and the Admissions Policy (Policy No. 1.02). The proposed Residency Policy amendment would clarify that secondary structures co-located with a primary residential structure, such as garages, garage apartments, cabanas, cottages, etc, cannot be used to established residency to attend Westlake Academy. The proposed amendment to the Admissions Policy would clarify current language as to admittance of the categories of students that are exempted from the lottery which are admitted to Westlake Academy. APPLICABLE STRATEGIC PLAN DESIRED OUTCOME High Student Achievement Strong Parent & Community Connections Financial Stewardship & Sustainability Student Engagement – Extracurricular activities Effective Educators & Staff WESTLAKE ACADEMY VALUES Maximizing Personal Development Academic Excellence Respect for Self and Others Personal Responsibility Compassion and Understanding FISCAL IMPACT Funded Not Funded N/A RECOMMENDATION / ACTION REQUESTED/ OPTIONS Recommend Board discuss the recommended proposed policy amendments at this workshop. ATTACHMENTS Both redlined and “clean” versions of policy 1.01 is attached for Board review at this workshop. A highlighted copy of 10.2 Admissions is also attached. 1 TOWN OF WESTLAKE WESTLAKE ACADEMY BOARD OF TRUSTEES POLICY Policy No. 1.02: Date Board Adopted: May 4, 2009 Date Board Amended: August 13, 2012 Effective Date: August 13, 2012; contingent upon TEA approval Policy Goal: Communication/Transparency of student and parent requirements for admission into Westlake Academy; Engagement of stakeholders and fiscal stewardship Policy Description: Applications from new students are accepted from December 1st through January 31st. Currently enrolled students receive a Notice of Intent to Return form the first week of January. This form asks students to state whether they intend to return to Westlake Academy the following school year and to identify any siblings who wish to attend Westlake Academy the following year. This form must be returned by January 31st. Currently-enrolled students expressing a desire to return and who continue to reside within an approved geographical boundary are automatically enrolled for the following school year upon timely receipt of the Notice of Intent to Return form, subject to the following limitations: (1) a currently-enrolled student who originally obtained admission to the Academy based on the student’s residency in the Town of Westlake retains the right to automatic re-enrollment only if the student continues to reside in the Town of Westlake or the student resided in the Town of Westlake for at least 24 months prior to relocating to one of the secondary boundaries; and (2) a currently-enrolled student who originally obtained admission as the child of a Westlake Academy staff or as the child of a Town of Westlake employee retains the right to re-enrollment only if the student’s parent continues to be employed by Westlake Academy or the Town of Westlake Vacancies in each class are then determined. If the number of eligible applicants does not exceed the number of vacancies, then all eligible applicants who timely applied will be offered admission. If there are more eligible applicants than available spaces in a class, then admission shall first be offered to eligible applicants residing within the geographic boundaries of the Town of Westlake. Admission for any remaining spaces shall be determined by lottery, except that the following applicants are exempt from the lottery and may be given priority in 2 admission: (1) siblings of admitted or returning students, (2) the children of Founders, and (3) the children of Westlake Academy staff, and (4) the children of Town of Westlake employees. All eligible transfer applicants will be placed in the lottery. A name will be drawn for each vacancy that exists, and each applicant whose name is drawn will be offered admission. The remaining names will be drawn and placed on a waiting list for each grade level in the order they are drawn. If a vacancy arises, the individual on the waiting list with the lowest number assignment will be offered admission. Proposed Amendment: Admission for any remaining spaces shall be determined by lottery, except that the following applicants are exempt from the lottery and may be given priority in admission: • siblings of admitted or returning students • the children of Founders • the children of Westlake Academy staff • the children of Town of Westlake employees. All eligible transfer applicants will be placed in the lottery. A name will be drawn for each vacancy that exists, and each applicant whose name is drawn will be offered admission. The remaining names will be drawn and placed on a waiting list for each grade level in the order they are drawn. If a vacancy arises, the individual on the waiting list with the lowest number assignment will be offered admission. Applicants are not required to provide copies of transcripts or other academic records prior to enrollment. In addition, a student will not be precluded from enrolling due to Westlake Academy Charter School’s failure to receive the information required for enrollment from the student’s parent and/or previous school. Westlake Academy Charter School does not discriminate in admissions based on gender, national origin, ethnicity, religion, disability, academic, artistic, or athletic ability or the district the child would otherwise attend. Westlake Academy will not enroll any student with documented histories of a criminal offense, juvenile court adjudication, or discipline problems under Texas Education Code Chapter 37, Subchapter A. The Academy further reserves the right to withdraw a student upon notice that they have a history of criminal offense, juvenile court adjudication or discipline problems, which was not disclosed upon application to the school. Date Amended: 08-03 -09; original 01/10/11 3 08/15/11 09/12/11 WA Resolution 12-15 Page 1 of 3 TOWN OF WESTLAKE WESTLAKE ACADEMY BOARD OF TRUSTEES POLICY Policy No. 1.01: Date Board Adopted: May 4, 2009 Date Board Amended: August 13, 2012 Effective Date: August 13, 2012 Policy Name: Proof of Residency Policy Policy Category: Admissions Policy Goal: Clear and concise communication for students and parents regarding admission requirements based upon: a.) residency status; b.) assisting in the engagement of all stakeholders by clarification of the residency status, and c.) the inclusion of a process/criteria for admittance of grandchildren of Westlake resident grandparents who submit appropriate and acceptable documentation that they are providing substantial after school care for their grandchild wishing to be admitted as a Westlake Academy student. Policy Description: If, during the enrollment period, Westlake Academy receives more applications from eligible applicants than there are spaces available in a class, then admission shall first be offered to eligible applicants residing within the Academy’s primary geographical boundary, which is consistent with the geographic boundaries of the Town of Westlake. In order to receive admission as a resident of the primary boundary, an applicant’s parent, legal guardian, or other person having lawful control must provide proof of residency within the boundaries of the Town of Westlake. Required Documentation to Establish Residency in the Primary Boundary An applicant’s parent, legal guardian, or other person having lawful control under a court order, must present proof of residence within the boundaries of the Town of Westlake by providing one or more of the following documents: • The most recent tax receipt indicating home ownership; • A current lease agreement (see additional requirements below); or • A current utility bill for the primary residential structure in the name of the applicant In addition to one of the above, the adult establishing residency must provide a photo identification card that includes the person's photograph, name, and an address that matches the utility bill or other proof of residence. Acceptable photo identification cards shall include a current and valid state-issued driver's license, a Texas identification card, WA Resolution 12-15 Page 2 of 3 a valid passport, a military or government-issued identification card, or a consular card. Westlake Academy will not accept a credit card, debit card, or any club or retail membership card for proof of residency, even if such card includes a photograph. An applicant relying on a residential lease to establish residency must provide a copy of a fully executed lease with a lease-term that extends the duration of the school year for which the applicant is seeking admission. A residential lease shall be considered acceptable documentation to establish residency only if the leased premises is the primary residential structure on a property. For a single-family residence, only one structure shall be recognized per legal address. Secondary structures such as garages, garage apartments, cabanas, pool houses, or cottages that are co-located on the property where the primary residential structure is located, but are not recognized with a separate legal address, are not eligible to establish residency under this policy. Further, a lease shall be accompanied with a utility bill showing that the utility service for the leased residential premises is in the name of the person leasing the primary residential structure. An applicant relying on an approved building permit from the Town of Westlake Building Department to establish residency, must provide proof that the permit was on file prior to making application to the Academy. Eligibility for students admitted under this provision will be withdrawn if, in the opinion of the Superintendent, there is not satisfactory progress on the home or demonstration of intent to live in Westlake by August 1st of the following year. Progress will be reviewed every six (6) months and continual improvement must be made until construction is complete, but should not exceed two (2) years in length. Nonresident Student in Grandparent’s After-School Care: An applicant seeking admission as a resident of the primary boundary due to a grandparent providing substantial after-school care for the student shall provide the required proof of residency based on the grandparent's Westlake residence and provide notarized documentation on a form provided by Westlake Academy confirming the extent of after-school care to be provided by the grandparent. The Superintendent shall have authority to approve such admission applications in accordance with the following criteria: a minimum of ten (10) hours per week of documented after-school care provided by the grandparent at the grandparent's Westlake residence. Required Documentation to Establish Residency in Secondary Boundary If all eligible applicants from the primary boundary are admitted and the Academy chooses to admit students from the secondary boundary, the same types of documentation identified above shall be used to establish residency within the Academy’s secondary boundary. WA Resolution 12-15 Page 3 of 3 Residency Review A Westlake Academy representative may make periodic visits to a home to verify that the student is actually living at the address provided on the enrollment application or is entitled to enrollment as a resident because of after-school care provided by a grandparent. A person who presents false information or false records to obtain admission to Westlake Academy commits a criminal offense and is subject to prosecution under Texas Penal Code Section 37.10. Proof of residency shall be waived when a student is homeless as defined by law. 05/04/09 12/06/10 08/13/12 WA Resolution 12-15 Page 1 of 3 TOWN OF WESTLAKE WESTLAKE ACADEMY BOARD OF TRUSTEES POLICY Policy No. 1.01: Date Board Adopted: May 4, 2009 Date Board Amended: August 13, 2012 Effective Date: August 13, 2012 Policy Name: Proof of Residency Policy Policy Category: Admissions Policy Goal: Clear and concise communication for students and parents regarding admission requirements based upon: a.) residency status; b.) assisting in the engagement of all stakeholders by clarification of the residency status, and c.) the inclusion of a process/criteria for admittance of grandchildren of Westlake resident grandparents who submit appropriate and acceptable documentation that they are providing substantial after school care for their grandchild wishing to be admitted as a Westlake Academy student. Policy Description: If, during the enrollment period, Westlake Academy receives more applications from eligible applicants than there are spaces available in a class, then admission shall first be offered to eligible applicants residing within the Adcademy’s primary geographical boundary, which is consistent with the geographic boundaries of the Town of Westlake. In order to receive priority admission consideration as a resident of the Town of Westlake primary boundary, each an applicant’s parent, legal guardian, or other person having lawful control must provide the following proof of residency with the enrollment application:within the boundaries of the Town of Westlake. Required Documentation to Establish Residency in the Primary Boundary An applicant’s parent, legal guardian, or other person having lawful control under a court order, must present proof of residence within the boundaries of the Town of Westlake by providing one or more of the following documents: • The most recent tax receipt indicating home ownership; • A current lease agreement (see additional requirements below); or • A parent, legal guardian, or other person having lawful control under a court order, must present a A current utility bill for the primary residential structure in the name of the applicant. or other proof of residence showing an address within the Town of Westlake boundaries WA Resolution 12-15 Page 2 of 3 In addition to one of the above, the adult establishing residency must and provide a photo identification card that includes the person's photograph, name, and an address that matches the utility bill or other proof of residence. Acceptable photo identification cards shall include a current and valid state-issued driver's license, a Texas identification card, a valid passport, a military or government-issued identification card, or a consular card. Westlake Academy will not accept a credit card, debit card, or any club or retail membership card for proof of residency, even if such card includes a photograph. An applicant relying on a residential lease to establish residency must provide a copy of a fully executed lease with a lease-term that extends the duration of the school year for which the applicant is seeking admission. A residential lease shall be considered acceptable documentation to establish residency only if the leased premises is the primary residential structure on a property. For a single-family residence, only one structure shall be recognized per legal address. Secondary structures such as garages, garage apartments, cabanas, pool houses, or cottages that are co-located on the property where the primary residential structure is located, but are not recognized with a separate legal address, are not eligible to establish residency under this policy. Further, a lease shall be accompanied with a utility bill showing that the utility service for the leased residential premises is in the name of the person leasing the primary residential structure. An applicant relying on an approved building permit from the Town of Westlake Building Department to establish residency, must provide proof that the permit was on file prior to making application to the Academy. Eligibility for students admitted under this provision will be withdrawn if, in the opinion of the Superintendent, there is not satisfactory progress on the home or demonstration of intent to live in Westlake by August 1st of the following year. Progress will be reviewed every six (6) months and continual improvement must be made until construction is complete, but should not exceed two (2) years in length. Acceptable photo identification cards for proof of eligibility shall include a current and valid state-issued driver's license, a Texas identification card, a valid passport, a military or government-issued identification card, or a consular card. Westlake Academy will not accept a credit card, debit card, or any membership card for proof of eligibility, even if such card includes a photograph. Nonresident Student in Grandparent’s After-School Care: An applicant seeking admission as a resident of the primary boundary The parent and grandparent of a nonresident student requesting admission as a Town of Westlake resident due to a grandparent providing substantial after-school care for the student shall provide the required proof of residency based on the grandparent's Westlake residencey and provide notarized documentation on a form provided by Westlake Academy confirming the extent of after-school care to be provided by the grandparent. WA Resolution 12-15 Page 3 of 3 The Superintendent Head of School shall have authority to approve such admission applications in accordance with the following criteria: a minimum of ten (10) hours per week of documented after-school care provided by the grandparent at the grandparent's Westlake residence. Required Documentation to Establish Residency in Secondary Boundary If all eligible applicants from the primary boundary are admitted and the Academy chooses to admit students from the secondary boundary, the same types of documentation identified above shall be used to establish residency within the Academy’s secondary boundary. Residency Review A Westlake Academy representative may make periodic visits to a home to verify that the student is actually living at the address provided on the enrollment application or is entitled to enrollment as a resident because of after-school care provided by a grandparent. A person who presents false information or false records to obtain admission to Westlake Academy commits a criminal offense and is subject to prosecution under Texas Penal Code Section 37.10. Proof of residency shall be waived when a student is homeless as defined by law. 05/04/09 12/06/10 08/13/12 Page 1 of 1 WESTLAKE ACADEMY AGENDA ITEM Curriculum: PYP/MYP/DP Meeting Date: Staff Contact: Tom Brymer Discussion Subject: Follow-up Discussion from Board’s May 17, 2013 Planning Retreat EXECUTIVE SUMMARY This item has been placed on the agenda to review and revisit the discussion and resultant questions raised at the Board’s May 17th planning retreat. This retreat focused on reviewing the school’s vision statement, its components and via small group exercises, identified defining statements for each of the 4 components of this vision statement. APPLICABLE STRATEGIC PLAN DESIRED OUTCOME High Student Achievement Strong Parent & Community Connections Financial Stewardship & Sustainability Student Engagement – Extracurricular activities Effective Educators & Staff WESTLAKE ACADEMY VALUES Maximizing Personal Development Academic Excellence Respect for Self and Others Personal Responsibility Compassion and Understanding FISCAL IMPACT Funded Not Funded N/A RECOMMENDATION / ACTION REQUESTED/ OPTIONS Recommend discussion of the defining statements and resultant questions that came out of the Board/Staff discussion at the May 17th planning retreat. ATTACHMENTS Notes from the small group exercises which formulated defining statements for each of the 4 components to the WA vision statement as well as key questions that came from that discussion. Page 1 of 7 Vision = Our Destination as an Organization “Westlake Academy inspires students to achieve their highest individual potential in a nurturing environment that fosters the traits found in the IB learner profile.” ~ Inquirers, Knowledgeable, Thinkers, Communicators, Principled, Open-minded, Caring, Risk-takers, Balanced, and Reflective ~ Values = Our Organizational Beliefs (Daily Guide Posts/Our “GPS”) Maximizing Personal Development Academic Excellence Respect for Self and Others Personal Responsibility Compassion and Understanding Mission = How We Will Pursue our Vision on a Daily Basis “Westlake Academy is an IB World School whose mission is to provide students with an internationally minded education of the highest quality, so they are well-balanced and respectful life-long learners.” Page 2 of 7 GIVING CLARITY TO OUR VISION Vision = Our Destination as an Organization “Westlake Academy inspires students to achieve their highest individual potential in a nurturing environment that fosters the traits found in the IB learner profile.” As shown in the box above, our current WA Vision Statement has 4 basic components. They are: 1. Inspiring students 2. Our students achieving their highest individual potential 3. Offering a nurturing environment for our students 4. Fostering in our students the IB learner profile traits In order to create dialogue and a common understanding of these components of our Vision Statement, we will create DEFINING PRINCIPLES to gain further clarity of our Vision. Webster’s Dictionary defines the word principle as: prin·ci·ple noun \ˈprin(t)-s(ə-)pəl, -sə-bəl\ 1 a: a comprehensive and fundamental law, doctrine, or assumption b (1): a rule or CODE of conduct (2): habitual devotion to right PRINCIPLES <a man of principle> c: the laws or facts of nature underlying the working of an artificial device Here, a Defining Principle will mean: A fundamental assumption as to how each of the 4 components of our WA Vision Statement will manifest itself as an outcome within our school; either in the members of our school body individually or corporately. So, let’s begin to create Defining Principles for each of the 4 Vision Statement components; first individually, then in small groups, then by reporting out and discussing them with the entire team. Page 3 of 7 Vision = Our Destination as an Organization Creating a Defining Priniciple for: Vision Component: “Westlake Academy inspires students…” Some questions to ask oneself and one’s small group as you create a Defining Principle for this Vision Component: *What is “inspiration” to a typical WA student? *Whose responsibility is it to inspire students? *What does inspiration look like in a typical WA student, or in our student body as a whole? *What type of school environment creates inspiration? *What type of personal interaction between students and teacher(s) creates an inspired student? REMEMBER: A DEFINING PRINCIPLE FOR THE VISION COMPONENT OF “INSPIRES STUDENTS,” IS A FUNDAMENTAL ASSUMPTION AS TO HOW STUDENT INSPIRATION WILL MANIFEST ITSELF AS AN OUTCOME; EITHER IN THE MEMBERS OF OUR SCHOOL BODY INDIVIDUALLY OR CORPORATELY. Suggestion: Draft your Defining Principle for this Vision Statement Component as an outcome, or result that brings further clarity to this component. As an example; WA will have a culture that enables and encourages students to want to learn and view learning as its own reward. • Siena- “WA engages students to be life-long learners through motivation to set goals and a destination for the future by providing individual attention and space to grow.” • Venezia- “WA’s teachers, parents, and students will create a culture that encourages open communication where there are no limits, challenging, guiding, and encouraging discovery, which ignites a person’s desire to continuously learn and passionately engage in life.” • Florence- “Parents and teachers collaboratively engage students in authentic learning to produce intrinsically motivated student who reflect and act.” • Roma- “Students of all academic levels and abilities are inspired to learn. How do we know they are inspired? They come to class, they participate, they do their homework, they go above and beyond what is expected.” Page 4 of 7 Vision = Our Destination as an Organization Creating a Defining Priniciple for: Vision Component: “Westlake Academy inspires students to achieve their highest individual potential… Some questions to ask oneself and one’s small group as you address a Defining Principle for this Vision Component: *What is the “highest individual potential” for a student? *How do we define post-secondary education success for our students? *How does a student come to recognize potential in himself/herself? *Whose responsibility is it to foster the desire within an individual student to identify their highest potential? *What role(s) does faculty play, or not play, in the process of identifying a student’s potential? REMEMBER: A DEFINING PRINCIPLE FOR THE VISION COMPONENT OF “STUDENTS ACHIEVING THEIR HIGHEST INDIVIDUAL POTENTIAL” IS A FUNDAMENTAL ASSUMPTION AS TO HOW THE HIGHEST STUDENT POTENTIAL WILL MANIFEST ITSELF AS AN OUTCOME; EITHER IN THE MEMBERS OF OUR SCHOOL BODY INDIVIDUALLY OR CORPORATELY. Suggestion: Draft your Defining Principle for this Vision Statement Component as an outcome, or result that brings further clarity to this component. As an example; The entire WA school body, faculty, parents, and students will see it as their corporate and individual responsibility to help students identify and realize their interests and dreams. Siena- “The stakeholders of WA provide the support students need to be confident and gain maturity to realize their potential dreams and interests through the IB Learner Profile.” Venezia- “WA, at a minimum, will prepare students for college success while focusing on student growth and developing a hunger for more.” Florence- “Identify and address different learning styles while promoting an environment that maximizes academic and real-life learning to produce a responsible, engaged citizen.” Roma - “Students are inspired to set high standards for themselves and are supported by faculty, staff, and parents, to achieve them.” Page 5 of 7 Vision = Our Destination as an Organization Creating a Defining Priniciple for: Vision Component: “Westlake Academy inspires students… in a nurturing environment…” Some questions to ask oneself and one’s small group as you address a Defining Principle for this Vision Component: *What is “nurturing” and what is a “nurturing environment,” as it relates to a school? *How would you describe it? *How does one balance nurturing with the need to maintain order, discipline, and a safe school environment? *Whose responsibility is it to nurture students and how is it done effectively? REMEMBER: A DEFINING PRINCIPLE FOR THE VISION COMPONENT OF “NURTURING ENVIRONMENT” IS A FUNDAMENTAL ASSUMPTION AS TO HOW A NURTURING ENVIROMENT WILL MANIFEST ITSELF AS AN OUTCOME; EITHER IN THE MEMBERS OF OUR SCHOOL BODY INDIVIDUALLY OR CORPORATELY. Suggestion: Draft your Defining Principle for this Vision Statement Component as an outcome, or result that brings further clarity to this component. As an example; WA students, faculty, and parents will strive in a deliberate fashion to nourish and grow our students’ self-awareness and world view, based on a positive ethos of personal self- worth and integrity. Siena- “WA creates a positive, supportive, safe environment where stakeholders promote and develop self-awareness and integrity.” Venezia- “WA will allow students self-exploration, risk taking, and the ability to be different while maintaining a set of guidelines/policies/a roadmap that is tied to #1 and #2. To educate, raise, bring up, and establish global citizenship.” Florence- “A nurturing environment will manifest itself as a culture of acceptance and tolerance for differences in ideas, opinions, and aptitudes. This will encourage discovery, risk-taking, and problem-solving within a framework of well-defined expectations and consequences.” Roma - “WA students feel safe and supported and are in an environment where they belong and where their self-worth is continually (affirmed?).” Page 6 of 7 Vision = Our Destination as an Organization Creating a Defining Priniciple for: Vision Component: “Westlake Academy… fosters the traits found in the IB learner profile.” Some questions to ask oneself and one’s small group as you address a Defining Principle for this Vision Component: *What is the IB learner profile, what are its attributes, and what do they mean? *Does the school body as a whole embrace the IB learner profile? Why or why not? *Is the IB learner profile inculcated into all aspects of WA’s culture, educational programs, and extra-curricular programs? Why or why not? *Why is the IB learner profile important to us as a school? REMEMBER: A DEFINING PRINCIPLE FOR THE VISION COMPONENT OF “FOSTERS THE TRAITS FOUND IN THE IB LEARNER PROFILE” IS A FUNDAMENTAL ASSUMPTION AS TO HOW THE IB LEARNER PROFILE TRAITS WILL MANIFEST THEMSELVES AS AN OUTCOME; EITHER IN THE MEMBERS OF OUR SCHOOL BODY INDIVIDUALLY OR CORPORATELY. Suggestion: Draft your Defining Principle for this Vision Statement Component as an outcome, or result that brings further clarity to this component. As an example; We commit that the IB learner profile traits will be evident in all that we say, do, or offer programmatically as a school, and will be clearly evident in the behavior of our students, parents, and faculty on a daily basis. Siena- “Just do it. Foster it.” Venezia- “Self-defining.” Florence- “The WA community makes explicit the actions and values that make one an internationally-minded person who can change his or her environment for the better.” Roma - “-“ Page 7 of 7 May 17, 2013 Board of Trustees Workshop: Board members seemed to agree that the current Vision Statement for Westlake Academy is a good one that should continue to be adhered to. Teams determined specific Defining Principles for each of the four points made within the Vision Statement, as listed above. Teams were arranged as the following: *Siena: Carol Langdon, Troy Meyer, Amanda DeGan, and John Zagurski *Venezia: Michael Barrett, Ben Nibarger, Todd Wood, and Alora Wachholz *Florence: Cliff Cox, Shelly Meyers, Debbie Piper, and Rod Harding *Roma: Laura Wheat, Ginger Awtry, Clint Calzini, and Kelly Edwards Some additional questions arose from the workshop exercise, which were in need of further consideration before the Board, including: Key Questions: • Are we doing the things outlined in the Vision Statement? • How do we know if/when we’ve reached our “destination?” (i.e.: vision) • How do we define our students’ post-secondary success? • What is our value proposition? • IB Learner Profile in MYP/DP? • Educated parents- a need? Highest Individual Potential: What does it mean? • Is it preparing our students to take on the “fork in the road” that they choose? - college - vocational school - work - military - etc. Page 1 of 1 WESTLAKE ACADEMY AGENDA ITEM Curriculum: PYP/MYP/DP Meeting Date: June 3, 2013 Staff Contact: Tom Brymer Discussion Superintendent Subject: Status Report on Revision of Board’s Residential Trips Policy EXECUTIVE SUMMARY In June 2012 proposed amendments to the Board’s Residential Trips Policy (No. 6.02) were proposed by Staff. Board feedback to Staff was that additional work was needed on these proposed revisions to this policy. In a subsequent workshop, a survey on key components that would shape future revisions to this policy was administered to the Board. The results of that survey are attached. The purpose of this agenda item is to give an update on the status of efforts to revise this policy. APPLICABLE STRATEGIC PLAN DESIRED OUTCOME High Student Achievement Strong Parent & Community Connections Financial Stewardship & Sustainability Student Engagement – Extracurricular activities Effe ctive Educators & Staff WESTLAKE ACADEMY VALUES Maximizing Personal Development Academic Excellence Respect for Self and Others Personal Responsibility Compassion and Understanding FISCAL IMPACT Funded Not Funded N/A RECOMMENDATION / ACTION REQUESTED/ OPTIONS Receive status report from Staff on status of this trips policy revision effort and provide feedback to Staff. ATTACHMENTS 1. Results from Survey Administered to BOT last year regarding key components to address in any revision to the Residential Trips Policy. 2. Current Student Residential Trips Policy, BOT Policy No. 6.02 1 of 1 Residential Trips Policy Evaluation 1. Please rank the following values one (1) through ten (10) (with one (1) being the highest and ten (10)being the lowest). 1 2 3 4 5 6 7 8 9 10 Equity 33.3% (2) 16.7% (1) 16.7% (1) 16.7% (1) 16.7% (1) 0.0% (0) 0.0% (0) 0.0% (0) 0.0% (0) 0.0% (0) Cost/Affordability 0.0% (0) 16.7% (1) 33.3% (2) 16.7% (1) 0.0% (0) 0.0% (0) 33.3% (2) 0.0% (0) 0.0% (0) 0.0% (0) Predictability 16.7% (1) 16.7% (1) 0.0% (0) 0.0% (0) 16.7% (1) 16.7% (1) 0.0% (0) 16.7% (1) 16.7% (1) 0.0% (0) Student/Parent Desires 0.0% (0) 0.0% (0) 0.0% (0) 0.0% (0) 16.7% (1) 0.0% (0) 16.7% (1) 50.0% (3) 0.0% (0) 16.7% (1) Faculty Desires 0.0% (0) 16.7% (1) 0.0% (0) 16.7% (1) 0.0% (0) 16.7% (1) 16.7% (1) 16.7% (1) 16.7% (1) 0.0% (0) Academic and Experiential Focus 16.7% (1) 0.0% (0) 50.0% (3) 16.7% (1) 16.7% (1) 0.0% (0) 0.0% (0) 0.0% (0) 0.0% (0) 0.0% (0) Grade/Age Appropriateness and Variety of Trip Experiences Offered 0.0% (0) 0.0% (0) 0.0% (0) 0.0% (0) 33.3% (2) 33.3% (2) 0.0% (0) 16.7% (1) 16.7% (1) 0.0% (0) Personal Development and Team Building 16.7% (1) 33.3% (2) 0.0% (0) 16.7% (1) 0.0% (0) 16.7% (1) 16.7% (1) 0.0% (0) 0.0% (0) 0.0% (0) Participating Requirement 0.0% (0) 0.0% (0) 0.0% (0) 16.7% (1) 0.0% (0) 0.0% (0) 16.7% (1) 0.0% (0) 50.0% (3) 16.7% (1) Safety and Positive Interaction 16.7% (1) 0.0% (0) 0.0% (0) 0.0% (0) 0.0% (0) 16.7% (1) 0.0% (0) 0.0% (0) 0.0% (0) 66.7% (4) answered question skipped question TOWN OF WESTLAKE WESTLAKE ACADEMY BOARD OF TRUSTEES POLICY Policy No. 6.02: Date Board Adopted: March 9, 2009 Date Board Amended: August 16, 2010 Effective Date: March 9, 2009 Policy Category: Student Achievement Policy Name: Board Parameters for School Sanctioned Trips Policy Goal: Students Who Become Well Balanced, Life Long Learners Policy Description: The Board of Trustees supports Academy sanctioned trips as a means to pursue, promote, and enhance IB learning goals for Academy students as set out in the IB Learner Profile. As such, all school sanctioned trips should fit and promote this IB Learner Profile, the IB curriculum, as well as be of direct educational value for the student participants of these trips. In an effort to provide the safest possible environment for the students of Westlake Academy, this policy for student trips will be enforced on any and all trips that require students to be away from the property located at 2600 J. T. Ottinger Road, Westlake, TX 76262. Board Approval for Out-of-State Trips The Board shall approve all out-of-state, school-sponsored trips. Such approval shall consider the immunity laws applicable for the destination, District and employee liability for damages arising from accidents and/or injuries that may occur during the trip, the stated educational value of the trip, and whether participation results from advancement in a regional or national competition. The following grade level(s) and trip formats have been identified as consistent with the IB curriculum and Learner Profile and thereby, effective as of the 2011/2012 school year, approved as to a standing schedule for the Academy. Grade Trip Format/Location Date of Occurrence Primary 4 Team Building (Local destination) Spring 5 Domestic or International Trip (Location subject to approval) Spring Secondary 7 Team Building (Domestic) Fall 8 Historical/Boston, Washington D.C. (Domestic) Spring 9 Language Immersion (Domestic) Fall 10 International Trip (Location subject to approval) Fall 11 Team Building (Local destination) Fall 12 Senior Trip (Location subject to approval) Spring All other policy directives contained in this document will begin with the 2010/2011 school year as it relates to, requests to organize student trips, staff training and chaperone responsibilities, non-school sanctioned trips, conduct expectations and consequences, and student participation. Requests to Organize Student Trips Other than the previously identified trips associated with each grade level, trip requests within the contiguous 48 states must be submitted to the Principal of each section for review, prior to Board approval. Requests for student trips to locations outside the United States will be submitted to the Superintendent for review, prior to Board approval. Student trips should coordinate with the Academy’s school calendar as much as possible. If any part of the requested trip will occur during scheduled instructional time, the request should adequately address how the academic needs will be met for any students not participating in the trip. The Superintendent or his/her designee is responsible for establishing required chaperone ratios that address safety needs. All student trips must be organized in accordance with the requirements established in the Parent-Student Handbook, other applicable administrative procedures, and any requirements imposed by the Superintendent. The Superintendent shall review the request and, if applicable under this policy, forward it to the Board for approval. All student trip decisions are the sole purview of staff and faculty, subject to the restrictions of this policy. As such, parent input on such trips will be encouraged and utilized as appropriate however all final decisions on Westlake Academy student trip destinations and trip logistics will be made by Superintendent designated staff and faculty subject to the parameters of this policy. Any trip taken away from the school is a privilege, not a right, and as such, students are required to represent our school in a responsible manner. This privilege could be revoked as a disciplinary measure if deemed necessary by the school administration. Students who violate the code of conduct or directives given by school staff during a school trip, will be subject to the disciplinary processes contained in the Parent/Student Handbook. Serious conduct violations that occur during a school trip may result in expulsion in accordance with Academy policies and Parent/Student Handbook. Vendor Identification Staff shall utilize a Request for Proposal (RFP) process to identify and select a vendor to provide the school sponsored trips on an annual basis. All trip locations will be coordinated through the selected vendor who will work with the Superintendent or his/her designee to schedule the events. Staff Training and Chaperone Responsibilities Any staff member who participates in a school sponsored trip will be required to undergo a training process which explains the trip guidelines and responsibilities associated with serving as a chaperone. The foremost duty of all chaperones shall be the care and supervision of the students. All written and implied rules of conduct in the Employee Manual or found in the Parent/Student Handbook will be followed. Additionally, trips will have a designated Group Leader, assigned by the appropriate Principal, to serve as the staff member who will coordinate the logistics, recruit additional chaperones, communicate with parents and make any necessary decisions which concern the welfare of the students while away from the Academy. Chaperones are not permitted to bring a spouse or other children who are not otherwise eligible for participation in a school trip as their guests, even at their own expense. Participation in Student Trips The Academy shall obtain written parent permission before any student may participate in any school-sponsored student trip or other activity away from school. Participation is subject to any pre-requisites that may be set in compliance with the Parent/Student Handbook. Students who participate in school-sponsored trips shall be required to ride in transportation arranged or provided by the school to and from the event. An exception may be made if the student’s parent or guardian personally requests that the student be allowed to ride or travel with the parent or presents a written request to the office. The Academy shall not be liable for any injuries that occur to students being transported/traveling outside the school arranged transportation. Each school sponsored trip will be subject to a minimum number of student participants that will be deemed necessary to continue with the event. The Board has established 2/3 as the minimum number of student participation rate for each grade level trip. However, should a simple majority of 50% be achieved, the Superintendent, or his/her designee, is directed to review the educational benefits of the trip and determine if the trip should proceed as planned. Non-residential trips will require the Principal’s approval for both location and the minimum number of student participants necessary to plan the event. Non-school Sanctioned Trips As school attendance, participation in the classroom environment and exposure to the appropriate educational material is vital to the success of the student, families are encouraged to refrain from removing their child(ren) for family trips during the school term. Parents who schedule trips during the school year, which are not officially sanctioned by the Academy, subject their student(s) to unexcused absences. Any absences of this nature must be submitted to the Principal for review and approval prior to the withdrawal of the student. Approved trips will be given an excused absence and conversely unapproved trips will be given an unexcused absence, which will follow the guidelines in the Parent/Student Handbook for make-up work and attendance consequences. Residential Trips At Westlake Academy, we believe that residential trips give the students greater opportunities for experiential learning within an appropriate, relevant and authentic context, as well as the chance to develop their independence and self-management skills. Time away from home helps cement and forge friendships, as well as strengthening the bonds that they have with their teachers. In addition to the aforementioned, residential trips afford students with the opportunity of experiencing different perspectives and cultures, thus promoting and developing greater understanding and international-mindedness. The following are the Learning Outcomes for Residential Trips: DEVELOPING KEY SKILLS • Using and applying knowledge, skills and understanding in different, realistic and exciting contexts • Developing the ability to work co-operatively • Developing the ability to communicate successfully • Showing initiative and a positive attitude • Showing greater independence, moving towards self-reliance • Becoming increasingly risk aware and increasing understanding and independent action RAISING ACHIEVEMENT BY BOOSTING SELF-ESTEEM AND MOTIVATION • Raising self-esteem through successful participation and enjoyment • Developing a positive attitude to learning • Helping demonstrate strengths and understanding of limitations • Encouraging responsibility • Improving behavior • Addressing disaffection DEVELOPING SOCIAL EDUCATION AND CITIZENSHIP • The ability to work with others, accept and support them, building relationships • Learning to tolerate others and respect their views – understanding equal opportunities • Learning to accept the consequences of their own actions • Learning to defend their own point of view • Encouraging a commitment to voluntary service • Exploring attitudes and values they will carry into adult life PROMOTING EDUCATION FOR SUSTAINABLE DEVELOPMENT • An appreciation of the natural world as a source of interest and challenge • A concern for living things • An understanding of the need for interdependence between people and the environment • Recognition of the effect of present actions on the future • An increasing ability to access evidence and make personal decisions PROMOTING HEALTH AND FITNESS AND A POSITIVE USE OF LEISURE (where applicable) • Developing a positive attitude to physical activities and a healthy lifestyle • Developing and experiencing physical fitness and well-being • Achieving success in physical activities • Developing self-respect and self-discipline and the ability to cope with adversity Standing agenda item during the construction project f. Update and discussion regarding Westlake Academy Phase I expansion project and enrollment projections. (10 min) Westlake Academy Item # 4 – No Supporting documentation BOARD RECAP / STAFF DIRECTION Westlake Academy Item #5 Board Recap / Staff Direction Westlake Academy Item # 6 – Workshop Adjournment Back up material has not been provided for this item. CITIZENS' PRESENTATIONS AND RECOGNITIONS: This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. The Board cannot by law take action nor have any discussion or deliberations on any presentation made to the Board at this time concerning an item not listed on the agenda. Any item presented may be noticed on a future agenda for deliberation or action. Westlake Academy Item # 2 – Citizens’ Presentations and recognitions CONSENT AGENDA: All items listed below are considered routine by the Board of Trustees and will be enacted with one motion. There will be no separate discussion of items unless a Board member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. a. Consider approval of the minutes from the May 6, 2013, meeting. b. Consider approval of the minutes from the May 17, 2013, meeting. c. Consider approval of Resolution 13-06, Amending the Admissions Policy. d. Consider approval of Resolution 13-07, Authorizing the Town Manager to pursue faculty green card subject to available to grant funds to cover the expense for same. e. Consider approval of Resolution 13-08, Amending the Proof of Residency Policy. Westlake Academy Item # 3 - Consent Agenda Items BOT Minutes 05/06/13 Page 1 of 3 WESTLAKE ACADEMY BOARD OF TRUSTEES MEETING May 6, 2013 PRESENT: President Wheat, Trustees: Michael Barrett, Clif Cox, Carol Langdon, David Levitan and Rick Rennhack. Trustee Cox arrived at 5:33 p.m. ABSENT: OTHERS PRESENT: Assistant to the Superintendent Amanda DeGan, Board Secretary Kelly Edwards, Secondary Principal Dr. Clint Calzini, and Administrative Coordinator Ben Nibarger, Finance Director Debbie Piper, Planning and Development Director Eddie Edwards, Facilities and Recreation Director Troy Meyer, Communications & Community Affairs Director Ginger Awtry and IT Director Jason Power. Workshop Session 1. CALL TO ORDER President Wheat called the workshop to order at 5:10 p.m. 2. PLEDGE OF ALLEGIANCE President Wheat led the pledge of allegiance to the United States and Texas flags. 3. REVIEW OF CONSENT AGENDA ITEMS FOR THE MAY 6, 2013, TRUSTEES REGULAR MEETING AGENDA. No additional discussion. BOT Minutes 05/06/13 Page 2 of 3 4. DISCUSSION ITEMS a. Presentation and Discussion of Westlake Academy Phase I Expansion Project. Director Meyer provided an overview of the project. Mr. Michael Bennett, Bennett Benner Pettit, provided a presentation of the buildings for Phase I. Discussion ensued regarding the building articulation, building materials, uses for each building, and constructions phases. 5. BOARD RECAP / STAFF DIRECTION No additional direction. 6. ADJOURNMENT There being no further business before the Board, President Wheat adjourned the workshop at 5:58 p.m. Regular Session 1. CALL TO ORDER President Wheat called the meeting to order at 6:05 p.m. 2. CITIZENS' PRESENTATIONS AND RECOGNITIONS President Wheat read a proclamation designating May 6th through May 11th as Teacher Appreciation Week. 3. CONSENT AGENDA a. Consider approval of the minutes for the meeting held on April 2, 2013. b. Consider approval of Resolution 13-04, authorizing the termination of the agreement with Pivot Building Services, for janitorial services of the Westlake Academy Campus. c. Consider approval of Resolution 13-05, authorizing the Town Manager to enter into an agreement with Best Facility Service for janitorial services at the Westlake Academy Campus. MOTION: Trustee Levitan made a motion to approve the consent agenda. Trustee Cox seconded the motion. The motion carried by a vote of 5-0. BOT Minutes 05/06/13 Page 3 of 3 4. BOARD CALENDAR 5. EXECUTIVE SESSION The Board convened into executive session at 6:09 p.m. Sec. 551.076. Deliberation Regarding Security Devices Or Security Audit to deliberate: (1) the deployment, or specific occasions for implementation, of security personnel or devices; or (2) a security audit. 6. RECONVENE MEETING President Wheat reconvened the meeting at 7:24 p.m. 7. TAKE AN NECESSARY ACTION No action taken. 8. FUTURE AGENDA ITEMS Consider discussion of the language program at Westlake Academy, in particular to discuss the merits of Latin and Mandarin/Chinese – Trustee Langdon. Trustee Cox seconded Trustees request to discuss the languages taught at the academy. 9. ADJOURNMENT MOTION: Trustee Rennhack made a motion to adjourn the meeting. Trustee Langdon seconded the motion. The motion carried by a vote of 5-0. President Wheat adjourned the meeting at 7:25 p.m. APPROVED BY THE BOARD OF TRUSTEES ON JUNE 3, 2013. ATTEST: ____________________________ Laura Wheat, Board President _____________________________ Kelly Edwards, Board Secretary BOT Minutes 05/17/13 Page 1 of 2 WESTLAKE ACADEMY BOARD OF TRUSTEES WORKSHOP May 17, 2013 PRESENT: President Wheat, Trustees: Michael Barrett, Carol Langdon, and Clif Cox. ABSENT: Rick Rennhack OTHERS PRESENT: Superintendent Tom Brymer, Assistant to the Superintendent Amanda DeGan, Board Secretary Kelly Edwards, Primary Principal Rod Harding, Secondary Principal Dr. Clint Calzini, Administrative Coordinator Ben Nibarger, Finance Director Debbie Piper, Facilities, Recreation Director Troy Meyer, Communications & Community Affairs Director Ginger Awtry, WA Foundation Executive Director Dr. Shelly Myers, Management Analyst Alora Wacholz and Special Projects Intern John Zagurski. Workshop Session 1. CALL TO ORDER President Wheat called the meeting to order at 12:44 p.m. 2. PRESENTATION AND DISCUSSION OF THE PROPOSED ACADEMY BUDGET FOR FISCAL YEAR 2013-2014 AND STRATEGIC PLANNING. Town Manager Brymer provided an overview of the current mission, vision and values statements that will be discussed during the strategic planning session of the meeting. Discussion ensued regarding the components of the vision, mission and values. The Board divided into groups to discuss each defining principle of the current vision and then discussed each groups’ definition of the principles. BOT Minutes 05/17/13 Page 2 of 2 Finance Director Piper and Administrative Coordinator Nibarger provide an overview of the proposed budget. Discussion ensued regarding the cost per student, the total operating cost including the in-direct operating cost, state funding, additional fundraising efforts using our facility, higher a Grade 1 teacher, The budget theme for 2013-2014 will be Growing together, one school, one community. 3. ADJOURNMENT There being no further business before the Board, President Wheat adjourned the workshop at 5:38 p.m. APPROVED BY THE BOARD OF TRUSTEES ON JUNE 3, 2013. ATTEST: ____________________________ Laura Wheat, Board President _____________________________ Kelly Edwards, Board Secretary Page 1 of 1 WESTLAKE ACADEMY AGENDA ITEM Curriculum: PYP/MYP/DP Meeting Date: June 3, 2013 Staff Contact: Tom Brymer Consent Superintendent Subject: Consideration of a Resolution Amending Board Policy No. 1.02 Regarding Admission to Attend Westlake Academy EXECUTIVE SUMMARY The proposed amendment to the Admissions Policy would clarify current language concerning admittance by category o f students that are exempted from the lottery which are admitted to Westlake Academy. APPLICABLE STRATEGIC PLAN DESIRED OUTCOME High Student Achievement Strong Parent & Community Connections Financial Stewardship & Sustainability Student Engagement – Extracurricular activities Effective Educators & Staff WESTLAKE ACADEMY VALUES Maximizing Personal Development Academic Excellence Respect for Self and Others Personal Responsibility Compassion and Understanding FISCAL IMPACT Funded Not Funded N/A RECOMMENDATION / ACTION REQUESTED/ OPTIONS Recommend adoption of this resolution amending the Admissions Policy as proposed. ATTACHMENTS Resolution Exhibit A- Proposed Amendment to Admissions Policy (Policy 1.02) Resolution 13-06 Page 1 of 2 WESTLAKE ACADEMY RESOLUTION 13-06 A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES APPROVING AND ADOPTING AMENDMENT TO THE BOARD’S ADMISSIONS POLICY 1.02. WHEREAS, the Westlake Academy Board of Trustees has established various policies for guiding the governance and management of Westlake Academy; and, WHEREAS, the Board of Trustees wishes to amend its Admissions Policy to clarify current language regarding admittance of the categories of students exempt from the lottery; and, WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake Academy. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY: SECTION 1: That , all matters stated in the recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That , the Board of Trustees Westlake Academy, hereby approves the strategic plan for Westlake Academy attached to this resolution as Exhibit “A”. SECTION 3: If any portion of this resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. Resolution 13-06 Page 2 of 2 SECTION 4: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 3rd DAY OF JUNE, 2013. ___________________________________ Laura Wheat, President ATTEST: ________________________________ ___________________________________ Kelly Edwards, Board Secretary Thomas E. Brymer, Superintendent APPROVED AS TO FORM: ________________________________ Janet S. Bubert or L. Stanton Lowry, School Attorney Page 1 of 2 WESTLAKE ACADEMY AGENDA ITEM Curriculum: PYP/MYP/DP Meeting Date: June 3, 2013 Staff Contact: Tom Brymer Consent Subject: Consideration of a Resolution Authorizing the Superintendent Pursuant to Board Policy 2.02 to Apply for an Employer Green Card for a Specific Westlake Academy Employee, Subject to the Availability of Grant Funds to Cover Said Green Card Expenses and Reimbursement Conditions EXECUTIVE SUMMARY Westlake Academy has on faculty an international that serves as an IT Instructor with responsibilities to teach information technology and related concepts at the Secondary level, in accordance with IB curriculum and TEA standards. This employee (Maria Busico-Flight) has been employed at WA for six (6) years. Ms. Busico-Flight has one (1) visa renewal remaining, expiring in June 2016. In consultation with school management, there is interest in pursuing a Green Card (permanent residence), so that Ms. Busico -Flight may continue employment at WA after the expiration of her visa. This interest is contingent on obtaining grant funds to cover these Green Card costs. Discussions with the WA Foundation indicate a willingness, subject to grant submission and approval, to cover these costs. In addition, staff recommends that a written reimbursement agreement be established between WA and Ms. Flight, whereby the she agrees to reimburse WA for fees and expenses on a pro -rata basis (to the extent allowed by law) if Ms. Flight voluntarily terminates employment within five (5) years aft er receiving the Green Card. Board Policy requires the Superintendent to receive Board approval prior to pursuing an Employer Green Card for any WA faculty member. APPLICABLE STRATEGIC PLAN DESIRED OUTCOME High Student Achievement Strong Parent & Community Connections Financial Stewardship & Sustainability Student Engagement – Extracurricular activities Effective Educators & Staff WESTLAKE ACADEMY VALUES Maximizing Personal Development Academic Excellence Respect for Self and Others Personal Responsibility Compassion and Understanding FISCAL IMPACT Funded Not Funded N/A RECOMMENDATION / ACTION REQUESTED/ OPTIONS Recommend approval of the resolution authorizing this process per the terms set out in the resolution as follows: a.) grant funds must be obtained by the Superintendent to cover all direct costs related to Page 2 of 2 this Green Card application, and b.) that said Green Card direct costs will be repaid in full, to the extent allowed by law, in a letter of agreement by Staff, if Ms. Busico-Flight voluntarily leaves the Academy’s employ prior to issuance of the Green Card, OR on a pro-rata basis if Ms. Busico-Flight voluntarily leaves the Academy’s employ before the expiration of a five (5) year period from the date the Green Card is granted. ATTACHMENTS Resolution Exhibit A Resolution 13-07 Page 1 of 2 WESTLAKE ACADEMY RESOLUTION 13-07 A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES AUTHORIZING THE SUPERINTENDENT, PER BOARD POLICY 2.02, TO APPLY FOR PERMENANT RESIDENT STATUS (GREEN CARD) FOR A SPECIFIC ACADEMY EMPLOYEE PER THE TERMS AND CONDITIONS OF THIS RESOLUTION. WHEREAS, the Westlake Academy Board of Trustees has established various policies for guiding the governance and management of Westlake Academy; and WHEREAS, in accordance with Board Policy 2.02, Faculty Attraction and Retention/ International Faculty Recruitment and Retention, the Superintendent is required to request and receive Board authorization prior to applying for an employer -based Green Card for any Westlake Academy employee; and WHEREAS, the Board of Trustees finds that pursuit of an employer -based Green Card for the specific employee set out below will enhance the ability of the Academy to meet it s Vision and Mission, is in concert with the Board’s intention for it policy related to international faculty attraction and retention, and that this resolution establishes the terms and conditions for this Green Card application; and, WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake Academy. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY: SECTION 1: That , all matters stated in the recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That , the Board of Trustees Westlake Academy hereby approves the Superintendent making application for Permanent Resident status (Green Card) for Westlake Academy employee Maria Busicio-Flight , serving in her capacity of IT Instructor with responsibilities to teach information technology and related concepts at the Secondary level, in accordance with IB curriculum and TEA standards, with said Green Card application subject to these Board requirements: a.) grant funds must be obtained by the Superintendent to cover all direct costs related to this Green Card application, and Resolution 13-07 Page 2 of 2 b.) that said Green Card direct costs will be repaid in full, to the extent allowed by law, in a letter of agreement by Staff, if Ms. Busico-Flight voluntarily leaves the Academy’s employ prior to issuance of the Green Card, OR on a pro-rata basis if Ms. Busico-Flight voluntarily leaves the Academy’s employ before the expiration of a five (5) year period from the date the Green Card is granted. SECTION 3: If any portion of this resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. SECTION 4: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 3rd DAY OF JUNE, 2013. ___________________________________ Laura Wheat, President ATTEST: ________________________________ ___________________________________ Kelly Edwards, Board Secretary Thomas E. Brymer, Superintendent APPROVED AS TO FORM: ________________________________ Janet S. Bubert or L. Stanton Lowry, School Attorney Page 1 of 1 WESTLAKE ACADEMY AGENDA ITEM Curriculum: PYP/MYP/DP Meeting Date: June 3, 2013 Staff Contact: Tom Brymer Consent Superintendent Subject: Consideration of a Resolution Amending Board Policy No. 1.01 Regarding Establishing Westlake Residency to Attend Westlake Academy EXECUTIVE SUMMARY Staff is proposing changes to the Board’s Westlake Residency Policy (Policy No. 1.01). The proposed Residency Policy amendment would clarify that secondary structures co-located with a primary residential structure, such as garages, garage apartments, cabanas, cottages, etc, cannot be used to established residency to attend Westlake Academy. APPLICABLE STRATEGIC PLAN DESIRED OUTCOME High Student Achievement Strong Parent & Community Connections Financial Stewardship & Sustainability Student Engagement – Extracurricular activities Effective Educators & Staff WESTLAKE ACADEMY VALUES Maximizing Personal Development Academic Excellence Respect for Self and Others Personal Responsibility Compassion and Understanding FISCAL IMPACT Funded Not Funded N/A RECOMMENDATION / ACTION REQUESTED/ OPTIONS Recommend adoption of this resolution amending the Residency Policy as proposed. ATTACHMENTS 1.) Resolution 2.) Attached Proposed Amended Policies 1.01 (red line and non-redline copies). Resolution 13-08 Page 1 of 2 WESTLAKE ACADEMY RESOLUTION 13-08 A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES APPROVING AND ADOPTING AN AMENDMENT TO BOARD POLICY 1.01 REGARDING ESTABLISHING WESTLAKE RESIDENCY. WHEREAS, the Westlake Academy Board of Trustees has established various policies for guiding the governance and management of Westlake Academy; and, WHEREAS, the Board of Trustees wishes to amend its Residency Policy to clarify that secondary structures to a primary residential structure cannot be utilized for purposes of establishing Westlake residency for purposes of attendance at Westlake Academy; and, WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake Academy. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY: SECTION 1: That , all matters stated in the recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That , the Board of Trustees Westlake Academy, hereby approves the amendment to Policy 1.01 as Exhibit “A”. SECTION 3: If any portion of this resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. Resolution 13-08 Page 2 of 2 SECTION 4: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 3rd DAY OF JUNE, 2013. ___________________________________ Laura Wheat, President ATTEST: ________________________________ ___________________________________ Kelly Edwards, Board Secretary Thomas E. Brymer, Superintendent APPROVED AS TO FORM: ________________________________ Janet S. Bubert or L. Stanton Lowry, School Attorney BOARD CALENDAR  WA Primary End of Year Commendation Ceremony June 6, 2013; 8:30 am; Mini-Commons & West Hallway-Main Primary Bldg.  Westlake Hike/Bike Trails Ribbon Cutting June 6, 2013; 9:00 am; Trailhead south of WA campus & Visitor Parking  WA Expansion Groundbreaking Ceremony June 6, 2013; 12:30 pm; WA Campus – East of covered walkway/Town Green, northeast of MYP building  Special 10th Anniversary End of Year Picnic June 6, 2013; 12:45-3:30 pm; WA Campus-Town Green w/ various Food Trucks for lunch purchases, Vocal Trash concert, several activities and inflatables for all ages; Open to Westlake community  Town Council Meeting June 17, 2013 Westlake Academy Item #4 Board Calendar FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or Board meeting, under “Future Agenda Item Requests”, an agenda item for a future Board meeting. The Board member making the request will contact the CEO with the requested item and the CEO will list it on the agenda. At the meeting, the requesting Board member will explain the item, the need for Board discussion of the item, the item’s relationship to the Board’s strategic priorities, and the amount of estimated staff time necessary to prepare for Board discussion. If the requesting Board member receives a second, the CEO will place the item on the Board agenda calendar allowing for adequate time for staff preparation on the agenda item. - None Westlake Academy Item # 5 – Future Agenda Items Westlake Academy Item # 6 – Adjournment Back up material has not been provided for this item.