HomeMy WebLinkAbout02-06-18 WHPS Min J
MINUTES OF THE
WESTLAKE HISTORICAL PRESERVATION SOCIETY
February 6, 2018
Council Chamber
1500 Solana Blvd., Building 7,Suite 7100
Westlake,Texas 76262
PRESENT: President Stephen Thornton, Becky Fisher,Tom Miller, Kim Morris, Paula Thornton,Jon White
and Daniel Zipperlen
GUESTS: Ginger Awtry,Troy Meyer
1. CALL TO ORDER.
President Thornton called the meeting to order at 6:40 P.M.
2. REVIEW AND APPROVE MINUTES OF THE WHPS MEETING HELD ON JANUARY 11,2018.
Member Zipperlen read the minutes.
MOTION: Member Miller made a motion to approve the minutes. Member White seconded
the motion. The motion carried.
3. TREASURER'S REPORT.
Kim Morris is considering helping out with the Treasurer's report. President Thornton suggested
those of us interested in better understanding the report plan to meet with Melinda Brown. The
Town's fiscal year is from October 1 to September 30.
4. OLD BUSINESS.
CLASSIC CAR SHOW.
President Thornton gave a brief history of the Classic Car Show. Ginger Awtry told us the
Township really likes this event and would like to make this a permanent event. Member
Thornton read an email from Bert Schultz, the founder of the Classic Car Show, regarding 2017
revenues and expenses. He made multiple suggestions for future car shows and reiterated, "The
initial intention of the car show was, and always has been,to be a very positive fundraiser for
WHPS to fund all WHPS activities and functions"
Member Zipperlen asked if the Board was supposed to approve expenditures for the Classic Car
Show as we do for all of our other events. President Thornton opened up the topic for
discussion. Several members felt the expenditures should be presented ahead of time and voted
on before they are incurred. President Thornton expressed a desire that we keep a personal
connection with the participants. Member Miller recognized that Bert Schultz would like to
maintain the traditional aspects of the car show. We also agree that there is room for change.
Kim Morris commented that as an attendee,she and her son were not expecting the Kids'
Korral, and therefore, had not brought cash to purchase items. Although they did participate in
the Pine Car Derby, it was not a factor in them planning to attend. Several members felt that the
car show provides enough entertainment without having the Kids' Korral. Member Miller also
mentioned that the Pine Car Derby is a worthy event, but maybe should be held at a different
Town event.
5. NEW BUSINESS AND COMMITTEE REPORTS.
Membership Report:
Kim Morris is a new member since our last meeting and has been sworn in as a WHPS Board
member.
Ginger Awtry asked if the Board was interested in sending the WHPS letter providing information
about the Historical Society and offering membership like we did last year to all Westlake
residents. She also offered her assistance with the mailing. The Board was in favor and is
deciding when best to send the letter.
Members' Reception:
Member Thornton clarified the reason the Members' Reception is not being held in Westlake is
because it is being held at the home of a lifetime WHPS member living in Southlake. The
reception committee will visit Roxann Taylor at her home to see the venue and make plans.
Member Thornton will confirm a meeting time with Roxann Taylor.
David Carr has agreed to play the saxophone at the reception. There was lengthy discussion
about whether to pay the amount he requested or negotiate a lessor amount. Member
Thornton felt that since WHPS is a nonprofit organization that she would prefer performers
waive their usual fee. It was disclosed that normally Mr. Carr charged much more than the$200
requested to perform.
Motion: Member Miller made a motion that we pay the saxophone player$200 to play
for the Members' Reception. Member Morris seconded the motion. The
motion carried.
Historical Marker:
President Thornton is concerned the research and wording for the upcoming historical markers
may not be able to be prepared in time for the scheduled dedication on April 14, 2018. He and
Member Zipperlen agreed to research the two sites. President Thornton would like to have the
dedication moved to later in April. Ginger Awtry told us she needs to check which historical
markers have been approved by the Town. If the verbiage for the marker is finished by March 3,
then the historical marker should be ready for dedication on April 28, 2018.
Motion: Member Zipperlen made a motion to move the Historical Marker Dedication
from April 14 to April 28 of this year. Member Thornton seconded the motion.
The motion carried.
Decoration Day:
Troy Meyer has agreed to assist in planning and organizing the celebration for Decoration Day.
He suggested we keep the traditional food of hotdogs, cobblers and watermelon. He is also in
favor of continuing the presentation of the flag and singing of the national anthem.
As a new feature, he presented the idea of the Sounds of Freedom. This would involve
recordings of sounds from each of the major events in our country's history to include conflicts
or wars such as the Vietnam War. These audio presentations could be from battle,veterans'
eyewitness accounts, news stories and/or speeches.
Mr. Meyer expressed a desire to have Retirement of the Flag ceremony. This would include
explaining the meaning of the flag, placing disassembled pieces of the flag into a fire and the
playing of Taps. The event usually begins at 6 pm with opening of the buffet.The suggested
program should last from 6:30 and 8 pm. Memorial Day is on May 28, 2018.
President Thornton and Member Zipperlen will co-chair committee for Decoration Day to work
with Troy Meyer on planning the event. They plan to meet on Thursday, February 21 at 10 a.m.
at the Town Offices.
WHPS Website&Social Media:
The facebook boost results for the Classic Car Show were 18,504 views, 349 likes and 125 shares.
Member Zipperlen expressed what a good job Jon Sasser has done with the social media and live
streaming.
Simply Westlake:
Ginger Awtry reiterated the idea for Member Rapp to pull information from copies of the
PathFinder for article information. In order to have an article in the May issue, it must be
submitted by this Friday, February 10.
Future Ideas and Purchases:
Member Zipperlen and President Thornton will finalize their video camera selection for
purchase.
Motion: Member Fisher made a motion to approve up to$350 for the camera purchase.
Member White seconded the motion. The motion carried.
Member Fisher has since reviewed the WHPS Minutes of December 5, 2017 and
found the Board approved up to$500 for the camera's purchase at that time.
6. ADJOURNMENT:
President Thornton asked for a motion to adjourn the meeting.
MOTION: Member White made a motion to adjourn the meeting. Member Miller seconded
the motion. The motion carried.
President Thornton adjourned the meeting at 8:24 P.M.
The next scheduled meeting of the Westlake Historical Preservation Society Board will be
Tuesday, March 6, 2018, at 6:00 PM at the Stone House, 13101 Roanoke Road,Westlake,Texas
76262.
APPROVEDPY THE WESTLAKE H15TORICAL PRESERVATION SOCIETY BOARD ON THE
DAY OF 1 C:�'lf �� ,2018.
STEPHEN THORNTON, PRESIDENT
BECKY R. FISHER,SECRETARY