HomeMy WebLinkAbout02-26-18 TC Min MINUTES OF THE
TOWN OF WESTLAKE, TEXAS
TOWN COUNCIL MEETING
February 26, 2018
PRESENT: Mayor Laura Wheat and Council Members Michael Barrett, Alesa Belvedere, Carol
Langdon, Rick Rennhack and Wayne Stoltenberg.
ABSENT:
OTHERS PRESENT: Town Manager Tom Brymer, Assistant Town Manager Amanda
DeGan, Town Secretary Kelly Edwards, Town Attorneys Stan
Lowry and Cathy Cunningham, Fire Chief Richard Whitten, Deputy
Fire Chief John Ard, Director of Planning & Development Ron
Ruthven, Building Official Pat Cooke, Director of Public Works
Jarrod Greenwood, Development Coordinator Nick Ford, Director
of Finance Debbie Piper, Director of Facilities & Parks Troy Meyer,
Director of Communications Ginger Awtry, Communications
Manager Jon Sasser, Director of Human Resources and
Administrative Services Todd Wood, and Management Intern Kirk
McDaniel.
Work Session
1. CALL TO ORDER
Mayor Wheat called the work session to order at 5:11 p.m.
2. PLEDGE OF ALLEGIANCE
Mayor Wheat led the Pledge of Allegiance to the United States and Texas flags.
Town Council Minutes
02/26/18
Page 1of10
3. REVIEW OF CONSENT AGENDA ITEMS FOR THE TOWN COUNCIL REGULAR
MEETING AGENDA.
Town Manager Brymer requested the Council remove item c of the consent agenda to
discuss revisions to the resolution.
4. REPORTS
a. Report regarding the implementation of a Special Events Ordinance to ensure
that the necessary safeguards are enforced to protect our community.
Chief Whitten provided a presentation and overview of the proposed ordinance.
Discussion ensued regarding the number of people, criteria of a special event,
events on the ranch, turnaround time, businesses currently complying with
proposed ordinance, and next steps.
S. DISCUSSION ITEMS
a. Presentation and discussion on the 2018 Utility Rate Study.
Director Greenwood provided a presentation and overview of the study.
Discussion ensued regarding outstanding capital and matching financing with the
growth rate.
b. Standing Item: Presentation and discussion of development projects per Staff
report January 2018 including an Entrada report from the Developer and projects
in Planned Development PD 3-5.
Director Ruthven provided an overview of the development and proposed plats in
Entrada.
Entrada: proposed replats, Block J, Plaza Mayor under review, the exterior wall
panels of the tower, and the LQ brand hotel.
Project Blizzard: Roadway and tunnel under construction.
Traffic Signals: Dove Road and Davis Boulevard/FM 1938 signals should be fully
operational this week.
Fire Station: Flat work is complete and construction is moving forward.
Quail Hollow: First permit submitted by the developer.
I
Town Council Minutes
02/26/18
Page 2 of 10
6. EXECUTIVE SESSION
The Council convened into executive session at 5:38 p.m.
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.071. Consultation with Attorney (1) when the governmental body
seeks the advice of its attorney about: (A) pending or contemplated litigation:
Cause No. 348-290326-17 - Neil and Janelle McNabnay, Colin and Melanie
Stevenson, Yair and Sandra Lotan, Jay and Jana Still, Biswajit and Chandrika
Dasgupta, Michael and Michelle Granfield, Michael and Stef Mauler, Rudy and
Christy Renda, David and Jenn Riley, Joseph Mohan and Maria De Leon,
Roberto Arandia, and Patrick and Erin Cockrum (collectively, "Plaintiffs") vs.
Town of Westlake
b. Section 551.087 Deliberation Regarding Economic Development
Negotiations (1) to discuss or deliberate regarding commercial or financial
information that the governmental body has received from a business prospect
that the governmental body seeks to have locate, stay, or expand in or near the
territory of the governmental body and with which the governmental body is
conducting economic development negotiations; or (2) to deliberate the offer of
a financial or other incentive to a business prospect described by Subdivision (1)
for the following:
- Maguire Partners-Solana Land, L.P., related to Centurion's development
known as Entrada and Granada
c. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Trophy Club Municipal District No. 1
d. Sec. 551.071. Consultation with Attorney (2) on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Zoning and the Comprehensive Plan
e. Sec. 551.071. Consultation with Attorney (2) on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Waste (Trash) Ordinance
7. RECONVENE MEETING
Mayor Wheat reconvened the meeting at 7:44 p.m.
8. COUNCIL RECAP / STAFF DIRECTION
( No additional staff direction.
i
Town Council Minutes
02/26/18
Page 3 of 10
9. ADJOURNMENT
Mayor Wheat adjourned the work session at 7:44 p.m.
Regular Session
1. CALL TO ORDER
Mayor Wheat called the regular session to order at 7:44 p.m.
2. ITEMS OF COMMUNITY INTEREST
Director Awtry provided an overview of the upcoming events.
3. CITIZEN COMMENTS
Scott Bradley, 1 Paigebrooke, commented on the Police Station, Arts Competition,
development activity chart, and concerns regarding the Special Events proposed
ordinance.
Daniel Bennet, 408 Pemberton, White Settlement, thanked the council for their vote
regarding his run for a seat on the Tarrant County Appraisal Board.
Mayor Wheat then moved to item 5 of the agenda.
4. CONSENT AGENDA:
a. Consider approval of the minutes from the meeting on January 29, 2018.
b. Consider approval of the minutes from the meeting on February 5, 2018.
c. Consider approval of Resolution 18-08, Adopting the Building Quality Manual.
MOTION: Council Member Rennhack made a motion to approve items a and
b consent agenda. Council Member Barrett seconded the motion.
The motion carried by a vote of 5-0.
Town Manger Brymer discussed the revisions to item c.
MOTION: Council Member Stoltenberg made a motion to approve item c the
consent agenda. Council Member Belvedere seconded the motion.
The motion carried by a vote of 5-0.
Town Council Minutes
02/26/18
Page 4 of 10
Mayor Wheat moved to item 7 prior to items 5 and 6 of the agenda.
MAYOR WHEAT STATED THAT THE TOWN COUNCIL WILL CONDUCT A JOINT PUBLIC
HEARING FOR ITEMS 5 AND 6 LISTED ON THE AGENDA. ITEM 5 WILL BE ACTED ON
PRIOR TO ITEM 6.
S. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 845,
AMENDING THE COMPREHENSIVE PLAN, AMENDING THE LAND USE MAP
CONTAINED WITHIN. THE CHANGES ARE LIMITED TO AN APPROXIMATELY
62.53-ACRE PORTION OF LOT 1, BLOCK 3, WESTLAKE/SOUTH LAKE PARK #1,
LOCATED ALONG THE SOUTH SIDE OF SOLANA BLVD., WEST OF THE
INTERSECTION OF SAM SCHOOL ROAD AND SOLANA BOULEVARD.
Director Ruthven provided a presentation and overview.
Mayor Wheat then moved to item 6 for the staff presentation.
MOTION: Council Member Belvedere made a motion to approve Ordinance
845. Council Member Barrett seconded the motion. The motion
carried by a vote of 5-0.
Mayor Wheat then moved to item 6 to call for a motion.
6. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 846,
APPROVING A ZONING CHANGE REQUEST FOR AN APPROXIMATELY 62.53-
ACRE PORTION OF LOT 1, BLOCK 3, WESTLAKE/SOUTH LAKE PARK #1,
LOCATED ALONG THE SOUTH SIDE OF SOLANA BLVD., WEST OF THE
INTERSECTION OF SAM SCHOOL ROAD AND SOLANA BLVD. THE PROPERTY IS
CURRENTLY ZONED PLANNED DEVELOPMENT DISTRICT (PD1-1); PROPOSED
ZONING: PLANNED DEVELOPMENT DISTRICT (PD6) TO INCLUDE PRIMARILY
SINGLE FAMILY RESIDENTIAL USES, INCLUDING A REQUEST FOR APPROVAL
OF A CONCEPT PLAN AND DEVELOPMENT PLAN; APPROVAL OF A SPECIFIC USE
PERMIT FOR PRIVATE STREETS.
Director Ruthven provided a presentation and overview of the proposed 56 lot plan in the
packet as approved by the Planning & Zoning Commission with conditions and an
overview of the development which has occurred in Planned Development PD-1.
Discussion ensued regarding the requirement of a super majority vote to approve the
zoning change request based on the number of oppositions received from residents, the
language regarding the perpetual easement, and the percentage of open space.
Mr. Larry Corson, Wilbow Corporation, provided a presentation and overview of the
proposed development, including an updated proposal based on feedback from the
Council.
Town Council Minutes
02/26/18
Page 5 of 10
Discussion ensued regarding retaining walls, maintenance of those retaining walls,
retaining walls along the roadways, floating post tension requirements, and rain water
collection.
Melissa Lindelow, Shupe Ventura, PLLC — representing Blackstone, spoke on behalf of the
property owner stating facts regarding the property and read the FAQ prepared by the
Town.
Mayor Wheat recessed the meeting at 8:57 p.m.
Mayor Wheat reconvened the meeting at 9:07 p.m.
Additional discussion ensued regarding a construction entrance, maintaining a standard
retaining wall aesthetic, design guidelines, the location of the detention pond, local
utilities, damages for cutting trees in violation of the ordinance, landscaping and tree
species, and irrigation along Solana Boulevard.
Mayor Wheat opened the joint public hearing for items 5 and 6.
The following people spoke in opposition of the item: Biswajit Dasgupta, 1811 Broken
Bend; Scott Bradley, 1 Paigebrook; and Denny Iker, 1814 Broken Bend.
The following people spoke in favor of the item with additional conditions: Joyce Baker,
1801 Seville Cove; Ray Oujeskey, 201 Main Street Ste. 2500, Fort Worth; Colin Stevenson,
1823 Broken Bend Drive; and Neil McNabnay, 1815 Broken Bend.
The following people spoke in favor of the item: Vik Suresh, 2042 Valencia Cove.
Mayor Wheat asked Vice Chairman Michelle Lee to provide an overview of the Commission
meeting.
Mayor Wheat closed the joint public hearing.
Larry Corson addressed concerns mentioned during the public hearing.
Council Member Stoltenberg read Pat Cockrum's email of support referring to page 140 of
the agenda packet.
Mayor Wheat recessed the meeting at 10:52 p.m.
Mayor Wheat reconvened the meeting 11:01 p.m.
Mayor Wheat moved back to item 5 to call for a motion.
MOTION: Council Member Stoltenberg made a motion to approve
Ordinance 846 with the following requirements: to allow
asphalt or concrete streets based on the engineering
specifications; changing the configuration of Lot 10 from the
I North to the South; changing the open space designation that
Town Council Minutes
02/26/18
Page 6 of 10
abuts Lot 12 to the preservation easement, allowing for a 20 foot
infrastructure easement, changing the building heights of one
story homes to 20 feet, provided the roof is below the tree canopy
as depicted in the cross section diagram attached as an exhibit to
the ordinance; and the map shall be otherwise in compliance with
The Knolls of Solana as shown in Compromise Plan 2 provided in
the Wilbow presentation. Council Member Rennhack seconded
the motion. The motion carried by a vote of 5-0.
7. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 847,
AMENDING ORDINANCE 795 (ENTRADA BLOCK I SITE PLAN), FOR AN
APPROXIMATELY 1.022-ACRE PORTION OF PLANNED DEVELOPMENT DISTRICT
1, PLANNING AREA 2 (PD1-2), ESTABLISHED BY ORDINANCE 703 FOR THE
PROPERTY GENERALLY LOCATED SOUTH OF STATE HIGHWAY 114, EAST OF
DAVIS BOULEVARD, AND NORTH OF SOLANA BOULEVARD, COMMONLY KNOWN
AS WESTLAKE ENTRADA. THE AREA SHOWN ON THIS PD SITE PLAN IS
LOCATED NEAR THE INTERSECTION OF SOLANA BOULEVARD, GRANADA TRAIL,
AND CORTES DRIVE.
Mayor moved to this item after approval of the consent agenda items.
Coordinator Ford provided a presentation and overview.
Discussion ensued regarding the design of the 3rd story with a terrace on the 4t" story and
natural light within the homes.
Mayor Wheat opened the public hearing.
No one addressed the Council.
Mayor Wheat closed the public hearing.
MOTION: Council Member Langdon made a motion to approve Ordinance
847. Council Member Rennhack seconded the motion. The
motion carried by a vote of 5-0.
S. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF RESOLUTION 18-09,
APPROVING A REPLAT OF BLOCK B AN APPROXIMATELY 70.339-ACRE
PORTION OF PLANNED DEVELOPMENT DISTRICT 1, PLANNING AREA 2 (PD1-
2), ESTABLISHED BY ORDINANCE 703 FOR THE PROPERTY GENERALLY
LOCATED SOUTH OF STATE HIGHWAY 114, EAST OF DAVIS BOULEVARD, AND
NORTH OF SOLANA BOULEVARD, COMMONLY KNOWN AS WESTLAKE ENTRADA.
THE REPLAT SHOWS PHASE 1 & 2 OF ENTRADA.
Coordinator Ford provided a presentation and overview of the item.
Town Council Minutes
02/26/18
Page 7 of 10
No additional discussion.
Mayor Wheat opened the public hearing.
No one addressed the Council.
Mayor Wheat closed the public hearing.
MOTION: Council Member Belvedere made a motion to approve Resolution
18-09. Council Member Barrett seconded the motion. The
motion carried by a vote of 5-0.
9. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF RESOLUTION 18-10, A
REPLAT OF AN APPROXIMATE 1.365-ACRE PORTION OF PLANNED
DEVELOPMENT DISTRICT 1, PLANNING AREA 2 (PD1-2), ESTABLISHED BY
ORDINANCE 703 FOR THE PROPERTY GENERALLY LOCATED SOUTH OF STATE
HIGHWAY 114, EAST OF DAVIS BOULEVARD, AND NORTH OF SOLANA
BOULEVARD, COMMONLY KNOWN AS WESTLAKE ENTRADA. THE REPLAT
SHOWS BLOCK E.
Coordinator Ford provided a presentation and overview of the item.
No additional discussion.
Mayor Wheat opened the public hearing.
No one addressed the Council.
Mayor Wheat closed the public hearing.
MOTION: Council Member Stoltenberg made a motion to approve
Resolution 18-10. Council Member Rennhack seconded the
motion. The motion carried by a vote of 5-0.
Mayor Wheat moved back to item 3 to allow Mr. Bennet to address the Council.
10. EXECUTIVE SESSION
The Council did not convene into executive session.
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.071. Consultation with Attorney (1) when the governmental body
seeks the advice of its attorney about: (A) pending or contemplated litigation:
Cause No. 348-290326-17 - Neil and Janelle McNabnay, Colin and Melanie
Stevenson, Yair and Sandra Lotan, Jay and Jana Still, Biswajit and Chandrika
Town Council Minutes
02/26/18
Page 8 of 10
Dasgupta, Michael and Michelle Granfield, Michael and Stef Mauler, Rudy and
Christy Renda, David and Jenn Riley, Joseph Mohan and Maria De Leon,
Roberto Arandia, and Patrick and Erin Cockrum (collectively, "Plaintiffs") vs.
Town of Westlake
b. Section 551.087 Deliberation Regarding Economic Development
Negotiations (1) to discuss or deliberate regarding commercial or financial
information that the governmental body has received from a business prospect
that the governmental body seeks to have locate, stay, or expand in or near the
territory of the governmental body and with which the governmental body is
conducting economic development negotiations; or (2) to deliberate the offer of
a financial or other incentive to a business prospect described by Subdivision (1)
for the following:
- Maguire Partners-Solana Land, L.P., related to Centurion's development
known as Entrada and Granada
c. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Trophy Club Municipal District No. 1
d. Sec. 551.071. Consultation with Attorney (2) on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Zoning and the Comprehensive Plan
e. Sec. 551.071. Consultation with Attorney (2) on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Waste (Trash) Ordinance
11. RECONVENE MEETING
12. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
13. FUTURE AGENDA ITEMS
No additional discussion required.
I
f
Town Council Minutes
02/26/18
Page 9 of 10
14. ADJOURNMENT
There being no further business before the Council, Mayor Wheat asked for a motion to
adjourn the meeting.
MOTION: Council Member Stoltenberg made a motion to adjourn the
meeting. Council Member Langdon seconded the motion. The
motion carried by a vote of 5-0.
Mayor Wheat adjourned the meeting at 11:11 p.m.
APPROVED BY THE TOWN COUNCIL ON MARCH 26, 2018.
ATTEST:
Laura Wheat, Mayor
dLL3ax�`y
Kelly Edwards, Town Secretary
I
Town Council Minutes
02/26/18
Page 10 of 10