HomeMy WebLinkAbout01-29-18 TC Min •
MINUTES OF THE
TOWN OF WESTLAKE, TEXAS
TOWN COUNCIL MEETING
January 29, 2018
PRESENT: Mayor Laura Wheat and Council Members Michael Barrett, Alesa Belvedere, Carol
Langdon, Rick Rennhack and Wayne Stoltenberg
ABSENT:
OTHERS PRESENT: Town Manager Tom Brymer, Assistant Town Manager Amanda
DeGan' Town Secretary Kelly Edwards, Town Attorneys Stan
Lowry and Cathy Cunningham, Fire Chief Richard Whitten, Deputy
Fire Chief John Ard, Director of Planning & Development Ron
Ruthven, Building Official Pat Cooke, Director of Public Works
Jarrod Greenwood, Development Coordinator Nick Ford, Director
of Finance Debbie Piper, Director of Facilities & Parks Troy Meyer,
Director of Communications Ginger Awtry, Communications
Manager Jon Sasser, and Director of Human Resources and
Administrative Services Todd Wood.
Work Session
Mayor Wheat moved to the regular session at 6:57 p.m.
1. CALL TO ORDER
Mayor Wheat called the work session to order at 7:46 p.m.
2. PLEDGE OF ALLEGIANCE
Mayor Wheat led the Pledge of Allegiance to the United States and Texas flags.
Town Council Minutes
01/29/18
Page 1 of 9
3. REVIEW OF CONSENT AGENDA ITEMS FOR THE TOWN COUNCIL REGULAR
MEETING AGENDA.
No additional discussion.
4. REPORTS
a. Report of Quarterly Financial Dashboard and Analysis as well as Capital Projects
for the Quarter ended December 31, 2017.
b. Report for the 1st Quarter Performance Measures for the Fiscal Year ending
September 30, 2018.
Assistant Town Manager DeGan provided an overview of the Performance Measures as
presented.
Director Ruthven provided additional information regarding permit fee revenue as
presented in the Quarterly Dashboard.
S. DISCUSSION ITEMS
a. Presentation and discussion by Westlake Public Art Competition Advisory
Committee Representatives regarding status of Public Art Request for Proposal
process and work to date since the committee's appointment.
Mr. Russell Tether and Mr. Robin McCaffery provided a presentation and
overview of request for proposal.
Discussion ensued regarding the funding of the honorarium, recognition of
person or persons donating the honorarium, location and style of art, emerging
artists, number of submissions, installation costs, artist profit, raising money, and
next steps.
b. Presentation and discussion of Chapter 46, Article VI, Tobacco Products,
Smoking, and E-Cigarettes.
Director Greenwood provided a historical overview of this item.
Discussion ensued regarding smoking outside private clubs, becoming a non-
smoking municipality, implementation, and enforcement.
Council Member Langdon read two letters from residents who support creating a
non-smoking ordinance.
Town Council Minutes
01/29/18
Page 2 of 9
c. Presentation and discussion regarding the potential adoption of a Unified
Development Code (UDC) for the Town of Westlake.
Director Ruthven and Coordinator Ford provided a presentation and overview of
the proposed UDC.
d. Standing Item; Presentation and discussion of development projects per Staff
report December 2017 Entrada report from the Developer and projects in
Planned Development PD 3-5.
Director Ruthven provided a presentation and overview of development projects.
Discussion ensued regarding the follow projects:
Entrada: Stone on the sales office, retail corner, reviewing new elevations of the
tower, engineering of the tower, tracking commercial vs residential,
condominiums, public improvements, pedestrian bridge, and filling the canal.
Charles Schwab: Road in the campus, and tower cranes on site.
Signal light at Davis Boulevard/FM 1938 and Dove Road.
Adding Future development the report.
6. EXECUTIVE SESSION
The Council convened into executive session at 9:26 p.m.
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.071. Consultation with Attorney (1) when the governmental body
seeks the advice of its attorney about: (A) pending or contemplated litigation:
Cause No. 348-290326-17 - Neil and Janelle McNabnay, Colin and Melanie
Stevenson, Yair and Sandra Lotan, Jay and Jana Still, Biswajit and Chandrika
Dasgupta, Michael and Michelle Granfield, Michael and Stef Mauler, Rudy and
Christy Renda, David and Jenn Riley, Joseph Mohan and Maria De Leon,
Roberto Arandia, and Patrick and Erin Cockrum (collectively, "Plaintiffs") vs.
Town of Westlake
b. Section 551.087 Deliberation Regarding Economic Development
Negotiations (1) to discuss or deliberate regarding commercial or financial
information that the governmental body has received from a business prospect
that the governmental body seeks to have locate, stay, or expand in or near the
territory of the governmental body and with which the governmental body is
conducting economic development negotiations; or (2) to deliberate the offer of
Town Council Minutes
01/29/18
Page 3 of 9
a financial or other incentive to a business prospect described by Subdivision (1)
for the following:
- Maguire Partners-Solana Land, L.P., related to Centurion's development
known as Entrada and Granada
- Project Blue Water
- Project Eagle Powers
c. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Trophy Club Municipal District No. 1
d. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Water contract
e. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Solana Public Improvement District's Service and Assessment Plan
f. Sec. 551.071. Consultation with Attorney (2) on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Zoning and the Comprehensive Plan
g. Sec. 551.071. Consultation with Attorney (2) on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Waste (Trash) Ordinance
7. RECONVENE MEETING
Mayor Wheat reconvened the meeting at 9:50 p.m.
8. COUNCIL RECAP / STAFF DIRECTION
Staff to move forward with composing a non-smoking ordinance for review.
9. ADJOURNMENT
Mayor Wheat adjourned the work session at 9:50 p.m.
Regular Session
1. CALL TO ORDER
Mayor Wheat called the regular session to order at 6:57 p.m.
Town Council Minutes
01/29/18
Page 4of9
2. ITEMS OF COMMUNITY INTEREST:
Mayor Wheat read a proclamation recognizing and honoring Mr. Shane Massey for his
heroic life-saving actions provided to Mr. Jon White.
Director Awtry provided an overview of the upcoming events.
3. CITIZEN COMMENTS:
No one addressed the Council.
4. CONSENT AGENDA:
a. Consider approval of the minutes from the meeting on December 11, 2017.
b. Consider approval of the minutes from the meeting on January 8, 2018.
c. Consider approval of Resolution 18-01, Appointing new members to the Public
Art Competition Advisory Committee board.
d. Consider approval of Resolution 18-02, Appointing a new member to the
Historical Preservation Society board.
e. Consider approval of Resolution 18-03, Authorizing the Town Manager to
execute a lease with Frontier to utilize town owned telecommunications conduit
(Ductbank) to serve the Quail Hollow Residential development.
f. Consider approval of Resolution 18-04, Authorizing the Town Manager to enter
into an agreement with Terracon Consulting Engineers for construction materials
testing and observation services for the Westlake Fire-EMS Fire House 1 project
and authorize town staff to make funding changes not to exceed $25,000 on this
project.
g. Consider approval of Resolution 18-05, Authorizing the Town Manager to enter
into an agreement with Precision Landscape Management to provide Landscaping
service for the center median and the east side of FM 1938/ Davis Boulevard and
to the north of Dove Road.
Town Manager Brymer provided an overview of item c on the consent agenda.
MOTION: Council Member Belvedere made a motion to approve the consent
agenda. Council Member Stoltenberg seconded the motion. The
motion carried by a vote of 5-0.
Town Council Minutes
01/29/18
Page 5 of 9
S. CONDUCT A PUBLIC HEARING REGARDING THE LEVY OF ASSESSMENT WITHIN
THE TOWN OF WESTLAKE SOLANA PUBLIC IMPROVEMENT DISTRICT,
COMMONLY KNOWN AS ENTRADA DEVELOPMENT FOR IMPROVEMENT
PROJECT B, THE PUBLIC PARKING GARAGE, IN THE AMOUNT OF $2,425,000.
Mrs. Mary Petry and Mr. Abdi Yassin, MuniCap, provided an overview of the proposed
assessment for Project B.
Discussion ensued regarding the payments of the assessments, revisions made to the
document, assessment map, item 7 regarding the reimbursement agreement, status and
cost of the building permits, and surface parking.
Mayor Wheat opened the public hearing.
No one addressed the Council
Mayor Wheat closed the public hearing.
6. DISCUSSION AND CONSIDERATION ORDINANCE 843, ACCEPTING AND
APPROVING AN ANNUAL SERVICE PLAN UPDATE—ASSESSMENT PART B AND
ASSESSMENT ROLLS FOR THE SOLANA PUBLIC IMPROVEMENT DISTRICT OF
THE TOWN OF WESTLAKE.
No additional discussion.
MOTION: Council Member Stoltenberg made a motion to approve
Ordinance 843. Council Member Barrett seconded the motion.
The motion carried by a vote of 5-0.
7. DISCUSSION AND CONSIDERATION OF RESOLUTION 18-06, AUTHORIZING
THE MAYOR TO ENTER INTO A REIMBURSEMENT AGREEMENT WITH THE
DEVELOPER OF TOWN OF WESTLAKE SOLANA PID, COMMONLY KNOWN AS
ENTRADA DEVELOPMENT FOR CONSTRUCTION OF IMPROVEMENT PROJECT B,
THE PUBLIC PARKING GARAGE, IN THE AMOUNT OF $2,425,000.
No additional discussion.
MOTION: Council Member Belvedere made a motion to approve Resolution
18-06. Council Member Rennhack seconded the motion. The
motion carried by a vote of 5-0.
Town Council Minutes
01/29/18
Page 6of9
8. DISCUSSION AND CONSIDERATION OF ORDINANCE 844, AMENDING CHAPTER
62, PLANNING, ARTICLE III, BY ADDING SEC. 62-58 COMPREHENSIVE PLAN
IMPLEMENTATION, PROVIDING CLARIFICATION OF ZONING APPLICATION
REQUIREMENTS THAT REQUIRE THE APPLICANT TO DEMONSTRATE
COMPLIANCE WITH THE COMPREHENSIVE PLAN.
Director Ruthven provided a presentation and overview of the item.
Discussion ensued regarding the effect on future developments and the future adoption of
a Building Quality Manual.
MOTION: Council Member Stoltenberg made a motion to approve
Ordinance 844. Council Member Langdon seconded the motion.
The motion carried by a vote of 5-0.
9. DISCUSSION AND CONSIDERATION REGARDING THE APPOINTMENT OF A
MEMBER AND THE APPOINTMENT OF AN ALTERNATE MEMBER TO THE
PLANNING &ZONING COMMISSION.
Town Manager Brymer provided a presentation and overview of the item, including
information on a current Commissioner moving out of Westlake
Discussion ensued regarding the possible appointment of an alternate member, having
residents serve, filing any vacant alternate member seats, and Mrs. Joyce Baker serving as
an alternate Commissioner.
MOTION: Council Member Rennhack made a motion to approve the
appointment of Alternate Commissioner Kraska to serve as a
Planning & Zoning Commissioner. Council Member Langdon
seconded the motion. The motion carried by a
vote of 5-0.
Staff will advise Mr. Kraska on his duties and provide additional
information to Mrs. Baker regarding the Commission.
10. EXECUTIVE SESSION
The Council did not convene into executive session.
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.071. Consultation with Attorney (1) when the governmental body
seeks the advice of its attorney about: (A) pending or contemplated litigation:
Cause No. 348-290326-17 - Neil and Janelle McNabnay, Colin and Melanie
Stevenson, Yair and Sandra Lotan, Jay and Jana Still, Biswajit and Chandrika
Dasgupta, Michael and Michelle Granfield, Michael and Stef Mauler, Rudy and
Town Council Minutes
01/29/18
Page 7of9
Christy Renda, David and Jenn Riley, Joseph Mohan and Maria De Leon,
Roberto Arandia, and Patrick and Erin Cockrum (collectively, "Plaintiffs") vs.
Town of Westlake
b. Section 551.087 Deliberation Regarding Economic Development
Negotiations (1) to discuss or deliberate regarding commercial or financial
information that the governmental body has received from a business prospect
that the governmental body seeks to have locate, stay, or expand in or near the
territory of the governmental body and with which the governmental body is
conducting economic development negotiations; or (2) to deliberate the offer of
a financial or other incentive to a business prospect described by Subdivision (1)
for the following:
- Maguire Partners-Solana Land, L.P., related to Centurion's development
known as Entrada and Granada
- Project Blue Water
- Project Eagle Powers
c. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Trophy Club Municipal District No. 1
d. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Water contract
e. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Solana Public Improvement District's Service and Assessment Plan
f. Sec. 551.071. Consultation with Attorney (2) on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Zoning and the Comprehensive Plan
g. Sec. 551.071. Consultation with Attorney (2) on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Waste (Trash) Ordinance
11. RECONVENE MEETING
12. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
13. FUTURE AGENDA ITEMS:
No additional discussion required.
Town Council Minutes
01/29/18
Page 8 of 9
14. ADJOURNMENT
There being no further business before the Council, Mayor Wheat asked for a motion to
adjourn the meeting.
MOTION: Council Member Rennhack made a motion to adjourn the meeting.
Council Member Langdon seconded the motion. The motion
carried by a vote of 5-0.
Mayor Wheat adjourned the meeting at 7:46 p.m.
Mayor Wheat then moved to the Work Session.
APPROVED BY THE TOWN COUNCIL ON FEBRUARY 26, 2018.
ATTEST:
1ll Laura Wheat, Mayor
Kelly Edwards Town Secretary
Town Council Minutes
01/29/18
Page 9 of 9