HomeMy WebLinkAbout02-05-18 BOT and TC Min I
MINUTES OF THE
TOWN OF WESTLAKE, TEXAS
BOARD OF TRUSTEE AND TOWN COUNCIL
JOINT MEETING
February 5, 2018
PRESENT: Mayor Laura Wheat and Council Members Alesa Belvedere, Rick Rennhack and
Wayne Stoltenberg
ABSENT: Michael Barrett and Carol Langdon
OTHERS PRESENT: Town Manager Tom Brymer, Town Secretary Kelly Edwards,
Town, Director of Planning & Development Ron Ruthven, Public
Works Director Jarrod Greenwood, Director of Finance Debbie
Piper, Director of Facilities & Parks Troy Meyer, Director of
Communications Ginger Awtry, Communications Manager Jon
Sasser, PYP Principal Rod Harding, PYP Assistant Principal Beckie
Paquin, Secondary Principal Stacy Stoyanoff, Secondary Asst.
Principal Jennifer Furnish, Director of Finance Debbie Piper, and
Finance Clerk Marlene Rutledge.
Regular Session
1. CALL TO ORDER
Mayor Wheat called the regular session to order at 6:15 p.m.
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02/05/18
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2. DISCUSSION AND CONSIDERATION OF RESOLUTION 18-07, AUTHORIZING
THE TOWN MANAGER TO ENTER INTO AN AGREEMENT WITH GREEN SCAPING
TO COMPLETE PHASE II OF THE OUTDOOR LEARNING STATIONS WHICH
INCLUDES THE MATH &SCIENCE PLAZA AND AUTHORIZE THE TOWN MANAGER
TO MAKE FUNDING CHANGES NOT TO EXCEED $25,000.00 ON THIS PROJECT.
Director Meyer provided an overview of the item.
Discussion ensued regarding the final cost of$171,799.00 and possible summer Math
camps utilizing the learning stations.
MOTION: Council Member Stoltenberg made a motion to approve
Resolution 18-07. Council Member Belvedere seconded the
motion. The motion carried by a vote of 3-0.
3. ADJOURNMENT
There being no further business before the Council, Mayor Wheat asked for a motion to
adjourn the meeting.
MOTION: Council Member Rennhack made a motion to adjourn the meeting.
Council Member Belvedere seconded the motion. The motion
carried by a vote of 3-0.
Work Session
1. CALL TO ORDER
Mayor Wheat called the work session to order at 6:25 p.m.
2. PRESENTATION AND DISCUSSION REGARDING WESTLAKE POLICE SERVICES
AND WESTLAKE ACADEMY SECURITY INCLUDING RECOMMENDATIONS
RELATED TO WESTLAKE ACADEMY SECURITY.
Town Manager Brymer provide an overview of the item.
Keller Police Chief Mike Wilson provided a presentation and overview of the services
provided to the Town of Westlake.
Discussion ensued regarding calls for service, renewing the contract, fixed costs for a
police department, allocation of resources, Keller's Crime Control District, providing the
cost per call, the number of officers using the proposed sub-station, collaborative training,
and communicating this information to parents.
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3. PRESENTATION AND DISCUSSION REGARDING A DRAFT SCOPE OF SERVICES
AND REQUEST FOR PROPOSALS FOR POTENTIAL UPDATE OF THE WESTLAKE
ACADEMY CAMPUS MASTER PLAN.
Town Manager Brymer and Director Meyer provided a presentation and overview of the
item.
Discussion ensued regarding sharing classrooms, lab space, portable buildings, increasing
the number of Westlake residents, enhancing the educational opportunities, Athletics,
attrition, facilitating the architect/builder discussion, and public-private opportunities.
4. EXECUTIVE SESSION
The Council did not convene into executive session.
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Sec. 551.076. Deliberation Regarding Security Devices or Security Audit to
deliberate: (1) the deployment, or specific occasions for implementation, of
security personnel or devices; or (2) a security audit.
S. RECONVENE MEETING
6. BOARD-COUNCIL RECAP / STAFF DIRECTION
Staff discussion and Board Retreat to discuss planning for the next 5 to 10 years.
7. ADJOURNMENT
Mayor Wheat adjourned the work session at 9:07 p.m.
APPROVED BY THE TOWN COUNCIL ON FEBRUARY 26, 2018.
ATTEST: f-
,Aw, 7 7
Laura Wheat, May
Kelly Edwards, Town Secretary
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02/05/18
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