The URL can be used to link to this page

Home My WebLink About12-11-17 TC Min r •� � t MINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL MEETING December 11, 2017 PRESENT: Mayor Laura Wheat and Council Members Michael Barrett, Alesa Belvedere, Carol Langdon, Rick Rennhack and Wayne Stoltenberg ABSENT: OTHERS PRESENT: Town Manager Tom Brymer, Assistant Town Manager Amanda DeGan, Town Secretary Kelly Edwards, Town Attorneys Stan _ Lowry and Cathy Cunningham, Fire Chief Richard Whitten, Deputy Fire Chief John Ard, Director of Planning & Development Ron Ruthven, Building Official Pat Cooke, and Director of Human Resources and Administrative Services Todd Wood. Work Session 1. CALL TO ORDER Mayor Wheat called the work session to order at 5:03 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Wheat led the Pledge of Allegiance to the United States and Texas flags. 3. REVIEW OF CONSENT AGENDA ITEMS FOR THE TOWN COUNCIL REGULAR MEETING AGENDA. No additional discussion. Town Council Minutes 12/11/17 Page 1 of 6 4. EXECUTIVE SESSION The Council did not convene into executive session The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.074(a)(1): Deliberation Regarding Personnel Matters —to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: Town Manager S. RECONVENE MEETING 6. DISCUSSION ITEMS a. Discussion of proposed Comprehensive Plan policy amendment regarding housing and the proposed building quality manual. Director Ruthven and Mr. Robin McCaffery, Mesa Planning, provided a presentation and overview of the proposed building quality manual. Discussion ensued regarding up-zoning, building and construction standards, _ how the architect utilizes the manual, requiring an architect to design homes over a certain square footage, requiring an architect review of all home plans with fees paid by the owner, landscaping design, the HOA's Architectural Committee's responsibility, structural verses ornamental designs, the application of the proposed ordinance, and comments received from the building community. b. Standing Item; Presentation and discussion of development projects per Staff report October and November 2017, Entrada report from the Developer and projects in Planned Development PD 3-5. Entrada: retail corner, sales office, tower elevations, final plaza design model, and residential construction. Charles Schwab: infrastructure and construction schedule. Quail Hollow: infrastructure construction. Traffic Signal Dove Road and Davis Boulevard: construction may begin in December if the ground water issues are resolved and the construction funding issue for the Southlake portion of FM 1938/Davis Boulevard at Randol Mill. Town Council Minutes 12/11/17 Page 2 of 6 7. COUNCIL RECAP / STAFF DIRECTION No additional direction provided. S. ADJOURNMENT Mayor Wheat adjourned the work session at 6:43 p.m. Regular Session 1. CALL TO ORDER Mayor Wheat called the regular session to order at 6:50 p.m. 2. ITEMS OF COMMUNITY INTEREST Assistant Town Manager DeGan provided an overview of upcoming events, including the winter quarterly averaging and the trash holiday schedule. 3. CITIZEN COMMENTS No one addressed the Council. 4. CONSENT AGENDA a. Consider approval of the minutes from the meeting on November 27, 2017. MOTION: Council Member Rennhack made a motion to approve the consent agenda. Council Member Barrett seconded the motion. The motion carried by a vote of 5-0. 5. DISCUSSION AND CONSIDERATION OF RESOLUTION 17-45, APPROVING A PRELIMINARY ANNUAL SERVICE PLAN UPDATE—ASSESSMENT PART B, INCLUDING A PROPOSED ASSESSMENT ROLL; DIRECTING THE FILING OF THE PROPOSED ASSESSMENT ROLL WITH THE TOWN SECRETARY; CALLING AND NOTICING A PUBLIC HEARING TO CONSIDER AN ORDINANCE LEVYING ASSESSMENTS ON PROPERTY LOCATED WITHIN THE SOLANA PUBLIC IMPROVEMENT DISTRICT; DIRECTING THE TOWN STAFF TO PUBLISH AND MAIL NOTICE OF SAID PUBLIC HEARING; AND RESOLVING OTHER MATTERS INCIDENT AND RELATED THERETO. Town Council Minutes 12/11/17 Page 3of6 Mrs. Mary Petty and Mr. Abdi Yassin, MuniCap, provided an overview of the proposed Solana Annual Service Plan update. Discussion ensued regarding the parking garage, the amount of the levy, the developer's investment, deferring collection to January 2019, amending the reimbursement agreement or creating a new agreement, and dates to be included in the Resolution. MOTION: Council Member Stoltenberg made a motion to approve Resolution 17-45. Council Member Barrett seconded the motion. The motion carried by a vote of 5-0. 6. EXECUTIVE SESSION The Council convened into executive session at 7:03 p.m. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.074(a)(1): Deliberation Regarding Personnel Matters—to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: Town Manager b. Section 551.071. Consultation with Attorney (1) when the governmental body seeks the advice of its attorney about: (A) pending or contemplated litigation: Cause No. 348-290326-17 - Neil and Janelle McNabnay, Colin and Melanie Stevenson, Yair and Sandra Lotan, Jay and Jana Still, Biswajit and Chandrika Dasgupta, Michael and Michelle Granfield, Michael and Stef Mauler, Rudy and Christy Renda, David and Jenn Riley, Joseph Mohan and Maria De Leon, Roberto Arandia, and Patrick and Erin Cockrum (collectively, "Plaintiffs") vs. Town of Westlake c. Section 551.087 Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1) for the following: - Maguire Partners-Solana Land, L.P., related to Centurion's development known as Entrada and Granada d. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Trophy Club Municipal District No. 1 e. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Town Council Minutes 12/11/17 Page 4 of 6 Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Water contract f. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Solana Public Improvement District's Service and Assessment Plan g. Sec. 551.071. Consultation with Attorney (2) on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Zoning and the Comprehensive Plan h. Sec. 551.071. Consultation with Attorney (2) on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Waste (Trash) Ordinance 7. RECONVENE MEETING Mayor Wheat reconvened the meeting at 9:58 p.m. S. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. MOTION: Council Member Rennhack made a motion to approve Resolution 17-46, amending the Town Manager's Employment Agreement to include a 3% salary increase effective January 1, 2018 and amending Section 5 to allow for the accrual of five (5) weeks for vacation. Council Member Belvedere seconded the motion. The motion carried by a vote of 5-0. 9. FUTURE AGENDA ITEMS Council Member Rennhack: Discussion of 10 Percent Planned Development PD-1 Coverage Requirement for Primary Buildings. Council Member Stoltenberg seconded the discussion request. Town Council Minutes 12/11/17 Page 5 of 6 10. ADJOURNMENT There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Langdon made a motion to adjourn the meeting. Council Member Stoltenberg seconded the motion. The motion carried by a vote of 5-0. Mayor Wheat adjourned the meeting at 10:01 p.m. APPROVED BY THE TOWN COUNCIL ON JANUARY 29, 2018. ATTEST: lLIJC.c, �(1L11-6 Laura W Wheat, Mayor Kelly Edwards;Town Secretary Town Council Minutes 12/11/17 Page 6 of 6