HomeMy WebLinkAbout11-09-17 TSHA Min TT,, x--A,, s, I*
STUDENT HOUSING
MINUTES OF THE MEETING OF
THE BOARD OF DIRECTORS OF THE
TEXAS STUDENT HOUSING AUTHORITY
(AN INSTRUMENTALITY OF THE TOWN OF WESTLAKE)
November 9, 2017
99 Trophy Club Drive
Trophy Club, TX 76262
PRESENT: Board members Scott Bradley, Mark Harrow, Randy Quick, Paula
Petersen, Katie Kolkmeier and Executive Director Tracy Harrow. Not in
attendance: Trish Howard and James Krekow.
1. CALL TO ORDER.
President Bradley called the meeting to order at 7:00 pm
2. REVIEW AND APPROVE MINUTES FOR THE MEETING HELD AUGUST 8, 2017.
DISCUSSION: Director Petersen made a motion to approve the minutes of the
August 8, 2017 meeting. Director Harrow seconded the motion. Director
Quick abstained from a vote. The motion carried 4-0.
3. RECEIVE UPDATE FROM EXECUTIVE DIRECTOR TRACY HARROW ON THE
STATUS OF ITG LITIGATION.
DISCUSSION: Executive Director Harrow provided an update on ITG litigation
deposition. ITG lawsuit is still ongoing.
4. DISCUSS AND APPROVE THE REVISED CAMBRIDGE BUDGET.
DISCUSSION: Executive Director Harrow outlined the revised Cambridge budget and
the additional revisions Asset Campus will make to extend the reversal
entry of the reserve for possible property tax liability for the additional
three months. President Bradley moved to approve the fiscal year 2018
budget per the budget revisions Asset Campus will make to end the
reversal for the following three months. Director Petersen seconded the
motion. The motion passed unanimously.
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S. DISCUSS STATUS OF TOWN LAKE GIFT CARD PURCHASES.
DISCUSSION: Executive Director Harrow provided an update on correspondence with
Asset Campus Regional Manager regarding gift card purchases. TSHA is
still awaiting documentation justifying the purchase and request for
reimbursement of the gift cards. No action taken.
6. DISCUSS AND APPROVE THE ROOM RATE REDUCTIONS PROPOSED AT THE
CAMBRIDGE FOR NEXT YEAR.
DISCUSSION: Executive Director Harrow provided documentation from Asset Campus
regarding proposed room rate reductions at the Cambridge for the
2018-2019 academic year. The Board is requesting justification for
reduction in room rates and an analysis of budgetary impacts from
Asset Campus before bringing this matter to a vote.
7. DISCUSS AND APPROVE THE APPLICATION OF A WESTLAKE ACADEMY
STUDENT ENTERING TEXAS A&M IN THE SPRING 2018 SEMESTER.
DISCUSSION: Executive Director Harrow outlined the request by a Westlake Academy
graduate requesting a mid-year application for .scholarship at The
Cambridge. Executive Director Harrow stated that the student has been
abroad in the Fall semester and will be entering Texas A&M as a Spring
semester admission.
President Bradley moved that the Authority provide an exception for a
mid-year application at The Cambridge for this student. Director
Petersen seconded the motion. The motion passed unanimously.
8. DISCUSS AND APPROVE AUTHORITY ON THE TSHA OPERATIONS BANK
ACCOUNT FOR THE NEW BOARD MEMBERS: KATHERINE KOLKMEIER, JAMES
KREKOW, PAULA PETERSEN.
DISCUSSION: The Board discussed the addition of new Directors as signatories to the
TSHA Operations bank account and the removal of previous Directors
no longer on the Board.
Director Harrow moved that the following Board members have
signature approval for the TSHA Operations Bank Account: Scott
Bradley, Mark Harrow, Randall Quick, James Krekow, Katherine
Kolkmeier, and Paula Petersen and the following members be removed
as they are no longer on the Board: Bryant Fisher and Gregg Malone.
Director Quick seconded the motion. The motion passed unanimously.
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9. DISCUSS WESTLAKE ACADEMY FUTURE PROJECTS.
DISCUSSION: President Bradley discussed the needs of Westlake Academy for future
projects. After discussion, no action was taken.
10. ADJOURNMENT
President Bradley adjourned the meeting at 7:48 pm.
APPROVED by the Texas Student Housing Authority Board of Directors on
Ce n ber , 2017.
Scott Bradley, President
ATTEST:
-k/cam � -
Katie Kolkmeier, Secretary
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