HomeMy WebLinkAbout11-27-17 TC Min •
MINUTES OF THE
TOWN OF WESTLAKE, TEXAS
TOWN COUNCIL MEETING
November 27, 2017
PRESENT: Mayor Laura Wheat and Council Members Alesa Belvedere, Carol Langdon, Rick
Rennhack and Wayne Stoltenberg
ABSENT: Michael Barrett
OTHERS PRESENT: Town Manager Tom Brymer, Assistant Town Manager Amanda
DeGan, Town Secretary Kelly Edwards, Asst. to the Town
Secretary Tanya Morris, Town Attorneys Stan Lowry & Cathy
Cunningham, Assistant to the Town Manager and Director of
Public Works Jarrod Greenwood, Fire Chief Richard Whitten,
Deputy Chief John Ard, Information Technology Coordinator Ray
Workman, Director of Planning & Development Ron Ruthven,
Building Official Pat Cooke, Development Coordinator Nick Ford,
Director of Finance Debbie Piper, Director of Communications
Ginger Awtry, Director of Human Resources Todd Wood and
Communications Manager Jon Sasser.
Work Session
1. CALL TO ORDER
Mayor Wheat called the work session to order at 5:05 p.m.
2. PLEDGE OF ALLEGIANCE
Mayor Wheat led the Pledge of Allegiance to the United States and Texas flags.
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3. REVIEW OF CONSENT AGENDA ITEMS FOR THE TOWN COUNCIL REGULAR
MEETING AGENDA.
Mayor Wheat asked about the cost of the Interlocal agreement with Roanoke and if there
may be any cost savings should others join the agreement.
4. EXECUTIVE SESSION
The Council convened into executive session at 5:07 p.m.
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.074(a)(1): Deliberation Regarding Personnel Matters —to deliberate
the appointment, employment, evaluation, reassignment, duties, of a public
officer or employee: Town Manager
b. Section 551.071. Consultation with Attorney (1) when the governmental body
seeks the advice of its attorney about: (A) pending or contemplated litigation:
Cause No. 348-290326-17 - Neil and Janelle McNabnay, Colin and Melanie
Stevenson, Yair and Sandra Lotan, Jay and Jana Still, Biswajit and Chandrika
Dasgupta, Michael and Michelle Granfield, Michael and Stef Mauler, Rudy and
Christy Renda, David and Jenn Riley, Joseph Mohan and Maria De Leon,
Roberto Arandia, and Patrick and Erin Cockrum (collectively, "Plaintiffs") vs.
Town of Westlake
c. Section 551.087 Deliberation Regarding Economic Development
Negotiations (1) to discuss or deliberate regarding commercial or financial
information that the governmental body has received from a business prospect
that the governmental body seeks to have locate, stay, or expand in or near the
territory of the governmental body and with which the governmental body is
conducting economic development negotiations; or (2) to deliberate the offer of
a financial or other incentive to a business prospect described by Subdivision (1)
for the following:
- Maguire Partners-Solana Land, L.P., related to Centurion's development
known as Entrada and Granada
d. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct.of the State Bar of Texas clearly conflicts with this chapter:
Trophy Club Municipal District No. 1
e. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Water contract
f. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Solana Public Improvement District's Service and Assessment Plan
g. Sec. 551.071. Consultation with Attorney (2) on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
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Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Zoning and the Comprehensive Plan
S. RECONVENE MEETING
Mayor Wheat reconvened the work session at 7:21 p.m.
6. COUNCIL RECAP / STAFF DIRECTION
No additional direction provided.
7. ADJOURNMENT
Mayor Wheat adjourned the work session at 7:21 p.m.
Regular Session
1. CALL TO ORDER
Mayor Wheat called the regular session to order at 7:22 p.m.
2. ITEMS OF COMMUNITY INTEREST
Director Awtry provided an overview of upcoming events, including the Tree Lighting and
trash pick-up schedule for the holidays.
3. CITIZEN COMMENTS
No one addressed the Council.
Mayor Wheat stated the Council would move to items 8 & 9 of the agenda.
4. CONSENT AGENDA
a. Consider approval of the minutes from the meeting on October 30, 2017.
b. Consider approval of the minutes from the meeting on November 6, 2017.
c. Consider approval of Resolution 17-38, Approving the 2018 Meeting Schedule.
d. Consider approval of Resolution 17-39, Amending and updating the Facility Use
Policy.
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e. Consider approval of Resolution 17-40, Approving United HealthCare as the
Town's Health and Vision insurance carrier and MetLife as the Town's dental
insurance carrier for 2018.
f. Consider approval of Resolution 17-41, Entering into an Interlocal Agreement
with the City of Roanoke for the provision of drinking water quality analysis in the
Town of Westlake and further authorizing the Town Manager to execute the
agreement.
Director Greenwood provided the cost of the Interlocal Agreement
MOTION: Council Member Stoltenberg made a motion to approve the consent
agenda. Council Member Langdon seconded the motion. The
motion carried by a vote of 4-0.
5. DISCUSSION AND CONSIDERATION ORDINANCE 838, UPDATING THE SOLANA
PUBLIC IMPROVEMENT DISTRICT SERVICE AND ASSESSMENT PLAN AND
ASSESSMENT ROLL.
Mr. Abdi Yassin, MuniCap, Inc. and Mrs. Mary Petty, Petty &Associates, provided an
overview of the updated Service and Assessment Plan.
Discussion ensued regarding the revisions and development changes corresponding with
the development and assessment parcels, and additional SUP update regarding the
parking structure.
MOTION: Council Member Rennhack made a motion to approve Ordinance
838. Council Member Langdon seconded the motion. The
motion carried by a vote of 4-0.
6. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF AN SPECIAL USE
PERMIT, ORDINANCE 839, APPROVING A TEMPORARY CONCRETE BATCH
PLANT TO BE LOCATED AT PLANNED DEVELOPMENT DISTRICT 3, PLANNING
AREA 5B (PD3-5B) ALSO KNOWN AS CHARLES SCHWAB CORPORATE CAMPUS,
AN APPROXIMATELY 71.4 ACRE SITE. THE PROPERTY IS GENERALLY LOCATED
SOUTH FO THE STATE HIGHWAY 170 AND STATE HIGHWAY 114 INTERACTION,
NORTH OF 7T OTTINGER ROAD, AND WEST OF WESTLAKE PARKWAY.
Director Ruthven provided a presentation and overview of the item.
Mayor Wheat opened the public hearing.
No one addressed the Council
Mayor Wheat closed the public hearing.
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MOTION: Council Member Belvedere made a motion to approve Ordinance
839. Council Member Langdon seconded the motion. The
motion carried by a vote of 4-0.
7. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF RESOLUTION 17-42,
APPROVING A FINAL PLAT FOR PHASE III OF QUAIL HOLLOW. THE PROPERTY
INCLUDED IN THE FINAL PLAT IS A PORTION (33 ACRES) OF THE 188.28 ACRE
PRELIMINARY PLAT LOCATED AT 1755 DOVE ROAD, SOUTHEAST CORNER OF
THE FM1938/DOVE ROAD INTERSECTION.
Director Ruthven provided a presentation and overview of the item.
Mayor Wheat opened the public hearing.
No one addressed the Council
Mayor Wheat closed the public hearing.
Discussion ensued regarding
MOTION: Council Member Stoltenberg made a motion to approve
Resolution 17-42. Council Member Rennhack seconded the
motion. The motion carried by a vote of 4-0.
8. CONTINUATION OF A PUBLIC HEARING AND CONSIDERATION OF ORDINANCE
840, AMENDING THE COMPREHENSIVE PLAN LAND USE MAP CONTAINED
WITHIN. THE CHANGES ARE LIMITED TO AN APPROXIMATELY 62.53-ACRE
PORTION OF LOT 1, BLOCK 3, WESTLAKE/SOUTH LAKE PARK #1, LOCATED
ALONG THE SOUTH SIDE OF SOLANA BLVD., WEST OF THE INTERSECTION OF
SAM SCHOOL ROAD AND SOLANA BLVD.
Director Ruthven provided a presentation and overview of the item.
Discussion ensued regarding the proposed amendment and shifting of the open space.
Mayor Wheat moved to item 9 of the agenda.
MOTION: Council Member Rennhack made a motion to deny Ordinance
840. Council Member Belvedere seconded the motion. The
motion carried by a vote of 3-1-0. Council Member Stoltenberg
opposed.
After the motion for item 8, Mayor Wheat then moved back to item 9 to call for a motion.
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9. CONTINUATION OF A PUBLIC HEARING AND CONSIDERATION OF AN
ORDINANCE 841, APPROVING A ZONING CHANGE REQUEST FOR AN
APPROXIMATELY 62.53-ACRE PORTION OF LOT 1, BLOCK 3,
WESTLAKE/SOUTH LAKE PARK #1, LOCATED ALONG THE SOUTH SIDE OF
SOLANA BLVD., WEST OF THE INTERSECTION OF SAM SCHOOL ROAD AND
SOLANA BLVD. THE PROPERTY IS CURRENTLY ZONED PLANNED DEVELOPMENT
DISTRICT (PD1-1); PROPOSED ZONING: PLANNED DEVELOPMENT DISTRICT
(PD6) TO INCLUDE PRIMARILY SINGLE FAMILY RESIDENTIAL USES,
INCLUDING A REQUEST FOR APPROVAL OF A CONCEPT PLAN AND
DEVELOPMENT PLAN; APPROVAL OF A SPECIFIC USE PERMIT FOR PRIVATE
STREETS.
Director Ruthven provided a presentation and overview of the item.
Discussion ensued regarding a waiver of proposed fees, the proposed amendment to the
Comprehensive Plan, number of zoning notices, and the number of residents that did not
respond to the notice.
Mr. Larry Corson, Wilbow, provided a presentation and overview of the proposed zoning
change including a 61 lot plan and 56 lot plan.
Mayor Wheat opened the joint public hearing for items 8 and 9 on the agenda.
The following people spoke in favor of the item: Brian Demma, Polaris Custom Homes,
1732 Johnson Road, Keller.
The following people spoke in opposition of the item: Ray Oujesky, 201 S. Main Street,
Suite 2500, Fort Worth, Texas 76102; Joyce Baker, 1801 Seville Cove; Scott Bradley, 1
Paigebrook; Pat Cockrum, 1825 Broken Bend Drive; Neil McNabnay, 1815 Broken Bend;
Allen Heath, 5944 Stagecoach Circle; Colin Stevenson, 1823 Broken Bend Drive; Jana Still,
1813 Broken Bend; David Riley, 1821 Broken Bend; and Jay Still, 1813 Broken Bend Drive.
Mayor Wheat closed the joint public hearing.
Discussion then again ensued with Mr. Corson regarding the topography and the tree
mitigation, requiring the builders to work with the Town regarding tree mitigation by lot,
one story building heights, and the differences between the 61 lot and 56 lot plans.
The Council convened into Executive Session pursuant to Section 551.071 Consultation
with Attorney to seek legal advice regarding the Zoning Change Request at 9:25 p.m.
The Mayor reconvened the meeting at 10:12 p.m.
Mayor Wheat then moved back to item 8 to call for a motion.
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MOTION: Council Member Rennhack made a motion to deny Ordinance
841. Council Member Langdon seconded the motion. The
motion carried by a vote of 3-1-0. Council Member Stoltenberg
opposed.
Mayor Wheat then moved back to item 4 of the agenda.
10. DISCUSSION AND CONSIDERATION OF RESOLUTION 17-43, TO CAST (2)
VOTES FOR NOMINEES FOR THE TARRANT APPRAISAL DISTRICT BOARD OF
DIRECTORS AS ESTABLISHED BY THE PROPERTY TAX CODE.
Director Piper provided an overview of the item.
Discussion ensued regarding the candidates.
MOTION: Council Member Rennhack made a motion approve Resolution
17-43, with both votes for Daniel J. Bennett. Council Member
Langdon seconded the motion. The motion carried by a
vote of 4-0.
11. DISCUSSION AND CONSIDERATION OF RESOLUTION 17-44, TO CAST ONE (1)
VOTE FOR NOMINEES FOR DENTON COUNTY APPRAISAL DISTRICT BOARD OF
DIRECTORS AS ESTABLISHED BY THE PROPERTY TAX CODE.
Director Piper provided an overview of the item.
Discussion ensued regarding the candidates.
The Council did not take action on Resolution 17-44.
12. EXECUTIVE SESSION
The Council did not convene into executive session.
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.074(a)(1): Deliberation Regarding Personnel Matters — to deliberate
the appointment, employment, evaluation, reassignment, duties, of a public
officer or employee: Town Manager
b. Section 551.071. Consultation with Attorney (1) when the governmental body
seeks the advice of its attorney about: (A) pending or contemplated litigation:
Cause No. 348-290326-17 - Neil and Janelle McNabnay, Colin and Melanie
Stevenson, Yair and Sandra Lotan, Jay and Jana Still, Biswajit and Chandrika
Dasgupta, Michael and Michelle Granfield, Michael and Stef Mauler, Rudy and
Christy Renda, David and Jenn Riley, Joseph Mohan and Maria De Leon,
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Roberto Arandia, and Patrick and Erin Cockrum (collectively, "Plaintiffs") vs.
Town of Westlake
c. Section 551.087 Deliberation Regarding Economic Development
Negotiations (1) to discuss or deliberate regarding commercial or financial
information that the governmental body has received from a business prospect
that the governmental body seeks to have locate, stay, or expand in or near the
territory of the governmental body and with which the governmental body is
conducting economic development negotiations; or (2) to deliberate the offer of
a financial or other incentive to a business prospect described by Subdivision (1)
for the following:
- Maguire Partners-Solana Land, L.P., related to Centurion's development
known as Entrada and Granada
d. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Trophy Club Municipal District No. 1
e. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Water contract
f. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Solana Public Improvement District's Service and Assessment Plan
g. Sec. 551.071. Consultation with Attorney (2) on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Zoning and the Comprehensive Plan
13. RECONVENE MEETING
14. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
15. FUTURE AGENDA ITEMS
No future agenda items.
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16. ADJOURNMENT
There being no further business before the Council, Mayor Wheat asked for a motion to
adjourn the meeting.
MOTION: Council Member Belvedere made a motion to adjourn the
meeting. Council Member Rennhack seconded the motion. The
motion carried by a vote of 4-0.
Mayor Wheat adjourned the meeting at 10:35 p.m.
APPROVED BY THE TOWN COUNCIL ON DECEMBER 11, 2017.
ATTEST: :
�- Lau a Wheat, Mayor
Kelly'Edwar Town Secretary
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