HomeMy WebLinkAbout10-30-17 TC Min MINUTES OF THE
TOWN OF WESTLAKE, TEXAS
TOWN COUNCIL MEETING
October 30, 2017
PRESENT: Mayor Laura Wheat, Council Members: Michael Barrett, Alesa Belvedere, Carol
Langdon, Rick Rennhack and Wayne Stoltenberg.
ABSENT:
OTHERS PRESENT: Town Manager Thomas Brymer, Assistant Town Manager Amanda
DeGan, Town Secretary Kelly Edwards, Town Attorney Stan
Lowry, Director of Public Works Jarrod Greenwood, Fire Chief
Richard Whitten, Deputy Chief John Ard, Director of Information
Technology Jason Power, Director of Planning & Development Ron
Ruthven, Building Official Pat Cooke, Development Coordinator
Nick Ford, Director of Finance Debbie Piper, Director of
Communications Ginger Awtry, Director of Facilities & Parks Troy
Meyer, Director of Human Resources Todd Wood and
Communications Manager Jon Sasser.
Joint Work Session with the Planning & Zoning Commission
1. CALL THE TOWN COUNCIL TO ORDER
Mayor Wheat called the Town Council work session to order at 5:04 p.m.
2. CALL THE PLANNING &ZONING TO ORDER
Vice Chairman Lee called the Planning and Zoning Commission work session to order at
5:04 p.m.
Town Council Minutes
10/30/17
Page 1 of 8
3. PLEDGE OF ALLEGIANCE
Mayor Wheat led the Pledge of Allegiance to the United States and Texas flags.
4. JOINT DISCUSSION ITEMS
a. Discussion of Current PD-1 Zoning Provisions and the effect of the Comprehensive
Plan on the PD-1 Zoning.
Mayor Wheat provided an overview of the discussion.
Director Ruthven provided a presentation, overview and history of Planned
Development PD-1.
Discussion ensued regarding the platting and site plans approved for PD-1, the 10%
coverage statement, development requirements, building setbacks, non-existing
design guidelines, the difference between the Comprehensive Plan and Zoning,
grading of the property, parking, possible number of employees if office building was
built, various definitions open space, open space labeled on the Comprehensive Plan,
Transfer Development ordinance, the predictability of the Comprehensive Plan,
proposed residential zoning, commercial tax revenue, impact on the Academy of
proposed residential development, the meaning of down zoning, and possible tree
mitigation if the property is developed commercial.
S. ADJOURN THE PLANNING &ZONING COMMISSION
Vice Chairman Lee adjourned the Planning and Zoning Commission work session to order
at 7:01 p.m.
Mayor Wheat recessed the work session at 7:01 p.m.
Mayor Wheat reconvened the work session at 7:09 p.m.
Work Session continued
6. DISCUSSION ITEM
a. Presentation and discussion of an agreement with Core Construction for a
guaranteed maximum price (GMP) of$9,657,721 for the construction of the
Westlake Fire-EMS Fire House 1 project and authorize town staff to make funding
changes not to exceed $25,000.00 on this project.
Director Meyer provided a presentation and overview of the item.
Discussion ensued regarding value engineering and the foundation.
Town Council Minutes
10/30/17
Page 2 of 8
b. Discussion regarding the proposed 2018 meeting schedule.
Town Secretary Edwards provided an overview of the proposed meeting schedule.
c. Presentation and discussion of an update to the Town's facility use policy and
guidelines.
Assistant Town Manager DeGan provided a presentation regarding the proposed
revisions to the facility policy.
Discussion ensued regarding smoking locations at Town offices, service animals, and
communicating the Use Policy to the residents.
d. Standing Item; Presentation and discussion of development projects per Staff
report September 2017 Entrada report from the Developer and projects in Planned
Development PD 3-5.
Director Ruthven provided an update regarding the following projects:
Charles Schwab: foundation and on-going construction.
Entrada: construction on the retail corner, residential permits for Block E, gas pad
parking, the Plaza site plan, communicating the time line for the projects, and
signage.
Signals: signal project was placed on hold due to water and poor soil conditions,
which prevented the last signal pier from being installed at Dove Road and Davis
Boulevard.
Single Family permitting.
7. REVIEW OF CONSENT AGENDA ITEMS FOR THE TOWN COUNCIL REGULAR
MEETING AGENDA.
No additional discussion.
8. EXECUTIVE SESSION
The Council did not convene into executive session.
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.071. Consultation with Attorney (1) when the governmental body
seeks the advice of its attorney about: (A) pending or contemplated litigation:
Cause No. 348-290326-17 - Neil and Janelle McNabnay, Colin and Melanie
Stevenson, Yair and Sandra Lotan, Jay and Jana Still, Biswajit and Chandrika
Town Council Minutes
10/30/17
Page 3of8
Dasgupta, Michael and Michelle Granfield, Michael and Stef Mauler, Rudy and
Christy Renda, David and Jenn Riley, Joseph Mohan and Maria De Leon,
Roberto Arandia, and Patrick and Erin Cockrum (collectively, "Plaintiffs") vs.
Town of Westlake
b. Section 551.087 Deliberation Regarding Economic Development
Negotiations (1) to discuss or deliberate regarding commercial or financial
information that the governmental body has received from a business prospect
that the governmental body seeks to have locate, stay, or expand in or near the
territory of the governmental body and with which the governmental body is
conducting economic development negotiations; or (2) to deliberate the offer of
a financial or other incentive to a business prospect described by Subdivision (1)
for the following:
- Maguire Partners-Solana Land, L.P., related to Centurion's development
known as Entrada and Granada
c. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Trophy Club Municipal District No. 1
d. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Water contract
e. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Solana Public Improvement District's Service and Assessment Plan
f. Section 551.074(a)(1): Deliberation Regarding Personnel Matters —to deliberate
the appointment, employment, evaluation, reassignment, duties, of a public
officer or employee: Town Manager
9. RECONVENE MEETING
10. COUNCIL RECAP / STAFF DIRECTION
FAQ regarding Planned Development 1 (PD-1), timelines regarding developments,
revisions as discussed regarding the facility policy, and construction updated regarding the
signal at Dove Road and Davis Boulevard.
11. ADJOURNMENT
Mayor Wheat adjourned the work session at 7:52 p.m.
Town Council Minutes
10/30/17
Page 4 of 8
Regular Session
1. CALL TO ORDER
Mayor Wheat called the regular session to order at 7:52 p.m.
2. ITEMS OF COMMUNITY INTEREST
Director Awtry provided an overview of the upcoming events including the Open House at
Town Hall.
3. CITIZEN COMMENTS
Mr. Daniel Bennett, candidate elect for the Tarrant County Appraisal District, spoke
regarding his candidacy.
4. CONSENT AGENDA
a. Consider approval of the minutes from the meeting on September 25, 2017.
b. Consider approval of Resolution 17-37, Authorizing the Town Manager to enter
into an agreement with Core Construction for Construction Manager at-Risk
services to provide a guaranteed maximum price of$9,657,721 for the Fire—EMS
Station No. 1 project.
MOTION: Council Member Rennhack made a motion to approve the consent
agenda. Council Member Langdon seconded the motion. The
motion carried by a vote of 5-0.
S. CONDUCT A PUBLIC HEARING AND CONSIDER APPROVAL OF AN ORDINANCE
AMENDING THE COMPREHENSIVE PLAN LAND USE MAP CONTAINED WITHIN.
THE CHANGES ARE LIMITED TO AN APPROXIMATELY 62.53-ACRE PORTION OF
LOT 1, BLOCK 3, WESTLAKE/SOUTH LAKE PARK #1, LOCATED ALONG THE
SOUTH SIDE OF SOLANA BLVD., WEST OF THE INTERSECTION OF SAM SCHOOL
ROAD AND SOLANA BLVD.
Mayor Wheat provided an update regarding items 5 and 6 on the agenda.
Mayor Wheat opened the public hearing for both items 5 and 6 on the agenda.
Scott Bradley, 1 Paigebrooke, Westlake, TX 76272, spoke in opposition of both items.
Colin Stevenson, 1823 Broken Bend, Westlake, TX 76262, spoke in opposition of both
items.
Town Council Minutes
10/30/17
Page 5of8
MOTION: Council Member Rennhack made a motion to table and continue
the public hearing on November 27, 2017. Council Member
Langdon seconded the motion. The motion carried by a vote of
5-0.
6. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF AN ORDINANCE
APPROVING A ZONING CHANGE REQUEST FOR AN APPROXIMATELY 62.53-
ACRE PORTION OF LOT 1, BLOCK 3, WESTLAKE/SOUTH LAKE PARK #1,
LOCATED ALONG THE SOUTH SIDE OF SOLANA BLVD., WEST OF THE
INTERSECTION OF SAM SCHOOL ROAD AND SOLANA BLVD. THE PROPERTY IS
CURRENTLY ZONED PLANNED DEVELOPMENT DISTRICT (PD1-1); PROPOSED
ZONING: PLANNED DEVELOPMENT DISTRICT (PD6) FOR SINGLE FAMILY
RESIDENTIAL USES, INCLUDING A REQUEST FOR APPROVAL OF A CONCEPT
PLAN AND DEVELOPMENT PLAN; APPROVAL OF A SPECIFIC USE PERMIT FOR
PRIVATE STREETS.
MOTION: Council Member Rennhack made a motion to table and continue
the public hearing on November 27, 2017. Council Member
Barrett seconded the motion. The motion carried by a vote of
5-0.
7. EXECUTIVE SESSION
The Council convened into executive session at 8:10 p.m.
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.071. Consultation with Attorney (1) when the governmental body
seeks the advice of its attorney about: (A) pending or contemplated litigation:
Cause No. 348-290326-17 - Neil and Janelle McNabnay, Colin and Melanie
Stevenson, Yair and Sandra Lotan, Jay and Jana Still, Biswajit and Chandrika
Dasgupta, Michael and Michelle Granfield, Michael and Stef Mauler, Rudy and
Christy Renda, David and Jenn Riley, Joseph Mohan and Maria De Leon,
Roberto Arandia, and Patrick and Erin Cockrum (collectively, "Plaintiffs") vs.
Town of Westlake
b. Section 551.087 Deliberation Regarding Economic Development
Negotiations (1) to discuss or deliberate regarding commercial or financial
information that the governmental body has received from a business prospect
that the governmental body seeks to have locate, stay, or expand in or near the
territory of the governmental body and with which the governmental body is
conducting economic development negotiations; or (2) to deliberate the offer of
a financial or other incentive to a business prospect described by Subdivision (1)
for the following:
- Maguire Partners-Solana Land, L.P., related to Centurion's development
known as Entrada and Granada
Town Council Minutes
10/30/17
Page 6 of 8
c. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Trophy Club Municipal District No. 1
d. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Water contract
e. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Solana Public Improvement District's Service and Assessment Plan
f. Section 551.074(a)(1): Deliberation Regarding Personnel Matters —to deliberate
the appointment, employment, evaluation, reassignment, duties, of a public
officer or employee: Town Manager
8. RECONVENE MEETING
Mayor Wheat reconvened the meeting at 9:51 p.m.
9. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
No action necessary.
10. FUTURE AGENDA ITEMS
Council Member Rennhack - review open space and flood plain management policies to
prevent flooding as Town matriculates to full development.
Council Member Stoltenberg seconded this request to discuss this topic during a future
work session.
Town Council Minutes
10/30/17
Page 7 of 8
11. ADJOURNMENT
There being no further business before the Council, Mayor Wheat asked for a motion to
adjourn the meeting.
MOTION: Council Member Rennhack made a motion to adjourn the meeting.
Council Member Langdon seconded the motion. The motion
carried by a vote of 5-0.
Mayor Wheat adjourned the meeting at 9:53 p.m.
APPROVED BY THE TOWN COUNCIL ON NOVEMBER 27, 2017.
ATTEST:
Laura Wheat, Mayor
Kelly Edwaedg, Town Secretary
Town Council Minutes
10/30/17
Page 8 of 8