HomeMy WebLinkAbout10-16-17 WAF MinWESTLAKE ACADEMY FOUNDATION
Board Meeting
October 16, 2017
Board Members in Attendance: Christine Ross, Zan Jones, Wendy Greenwood, Debbie Kraska, Kevin
Hansen, Deanna Titzler, Karen Stoltenberg, Andy Sedino, Laura Luckett, Sean Shope and Jeff Watson
Others in Attendance: Shelly Myers and Julie Kelly
I. D. Kraska called the meeting to order at 8:39AM.
II. Motion to approve minutes of September 18, 2017 meeting, with correction of Next Meeting date
by A. Sedino, second by K. Hansen. Motion carried.
III. Financial Report
S. Shope reviewed FY18 WAF Budget based on goals that Board had previously reviewed.
Discussed increasing Promotions & Marketing budget to $6,000 due to increase cost for
graphic design work.
S. Myers asked if Board should still transfer 10% of Baja gross revenue due to Fund an Item
for Math and Science Pavilion at this year’s event. It was decided that Endowment transfer
from Baja will exclude the Fund an Item donations. Motion to change Endowment policy to
exclude Fund an Item revenue from gross event revenue total in determining amount to
transfer to Endowment by A. Sedino, second by D. Titzler. Motion to carried.
Motion to approve FY18 WAF Budget by A. Sedino, second by K. Stoltenberg. Motion
carried, and Budget approved.
IV. Marketing Committee
Z. Jones circulated latest postcard.
D. Titzler reported that Year in Review brochure is almost complete, and should be mailed
within next few weeks.
Z. Jones reported on 1-minute video segments, which are being released twice a week, in
WAF e-blasts and the Academy Communique.
Discussed #thanksforgivingtuesday video that will include video footage to be filmed by
Jerome Butler this week or next. Possibility of filming WAF Board members delivering
“Breakout Boxes” from grant that was approved and funded by the Board in September.
V. Grants Committee
S. Myers presented grant for Black Cow Student Newspaper in the amount of $1,300.
Motion to approve grant for entire amount by A. Sedino, second by W. Greenwood. Grant
approved.
S. Myers presented grant for Keyed Instruments/Strings in the amount of $10,238. Question
arose regarding high cost of shipping and determining if there is a local vendor to decrease
cost of grant. S. Myers will follow-up. Motion to approve grant for up to full amount by K.
Stoltenberg, second by K. Hansen. Grant approved.
S. Myers presented grant for Special Education Convention & Expo in the amount of $2,291.
Motion to approve grant for entire amount by K. Stoltenberg, second by A. Sedino. Grant
approved.
S. Myers presented grant for TX Art Education Assoc. Conference in the amount of $2,590.
Motion to approve grant for entire amount by A. Sedino, second by K. Stoltenberg. Grant
approved.
S. Myers presented amendment to National Music Educators Conference of additional $300
for per diem and materials purchased at event. Motion to approve grant amendment for entire
amount by A. Sedino, second by D. Titzler. Grant approved.
VI. Development Committee
Blacksmith Annual Fund
o K. Stoltenberg reported that Foundation has raised $863k with 63% of parents
participating.
o Grade captains will send emails to all non-donors, and new families will be contacted
separately by the Stoltenbergs.
Baja
o Event will be held October 23, 2017 at 5pm.
o S. Myers reported that currently $97,500 has been raised in sponsorships and $100,000
pledged for the Fund an Item, Math and Science Plaza.
o Rob Scott has led revitalization of Baja event with his success at generating sponsorships
and funding for Math and Science Plaza and excitement with new golf scramble format.
o Nine-hole Par 3 golf scramble will begin at 5pm; tennis to start at 9am. There will also be a
Trackman long drive contest and putting contest, all with high value prizes.
o Discussed donor recognition signage for the Math and Science Plaza.
VIP Party
o K. Stoltenberg reported on early progress toward planning VIP party in the Spring, with
projected dates being April 19th or 26th, and likely at the Bowden Center in Keller.
VII. President’s Report
D. Kraska discussed current focus is Blacksmith Annual Fund campaign, appreciation for
work on Baja and emphasized gratitude to donors and also to the WAF Board for their work
on these initiatives and events.
VIII. Executive Director’s Report
S. Myers reported on recent external grants to support library resources and for teachers.
She discussed a potential solar car team collaboration between WA high school students and
Byron Nelson High School. More information to come.
Other Business
J. Watson reported on the last Board of Trustees meeting regarding college entrance and test
scores, projection in school enrollment numbers based on current and future developments in
the Town of Westlake.
A. Sedino reported that Meat U Anywhere will again be partnering with Metroport Meals on
Wheels for serving at the Trophy Club restaurant on Thanksgiving.
A. Sedino moved to adjourn the Board meeting, second by K. Hansen. Motion carried. Meeting adjourned
at 10:22 AM.
Next Meeting: Monday, November 13, 2017 at 8:30 AM, Lee Fieldhouse, WA