HomeMy WebLinkAbout08-23-17 WAF MinWESTLAKE ACADEMY FOUNDATION
Board Meeting
August 23, 2017
Board Members in Attendance: Debbie Kraska, Deanna Titzler, Wendy Greenwood, Leah Rennhack,
Kevin Hansen, Laura Luckett, Karen Stoltenberg, Zan Jones and Christine Ross
Others in Attendance: Mechelle Bryson, Shelly Myers and Julie Kelly
I. D. Kraska called the meeting to order at 8:40AM.
II. Motion to approve minutes of June 7, 2017 meeting by K. Stoltenberg, second by Z. Jones.
Motion carried.
III. Financial Report
S. Myers presented Financial Report for period ending July 31, 2017. Financial Activity
normal and as expected for summer time period.
S. Myers will research requirements for 501(c)(3) organizations, if any, regarding minimum
amount of cash to keep in reserve.
In vestment earnings for the Quinn Teacher Endowment Fund have reached the $10,000
required to begin granting. S. Myers will work with WA principals to begin the proposal
process.
Year to Date actuals for 2016-17 school year reflects net revenues significantly above
budgeted amounts and granting amount so far in excess of $65,000.
Motion to approve financial report by L. Rennhack, second by K. Stoltenberg. Motion
carried.
Plan to discuss budget for 2017-18 school year at September meeting.
IV. Marketing Committee
D. Titzler reported that she is currently working on Year-in-Review report. She interviewed
the Quinn family to discuss their teacher endowment fund.
W. Greenwood is currently working on postcard for next month, which will focus on North
Texas Giving Day. There will be carline signs to display Blacksmith Annual Fund donors by
grade and color-coded by week of giving. Kick-off of BAF campaign will be 9/29/17.
Gifts-in-Action section of Foundation website has been updated to include recent grants.
Discussed creating a brochure of Frequently Asked Questions for new families.
New social media campaign will be #WAgrateful
V. Grants Committee
L. Rennhack reported that the “Welcome Back” Walmart gift cards for teachers grant
($6,800) was extremely well received by the staff and had a significant impact on morale.
Plan to continue next year with personal notes attached to the gift cards prior to distribution.
Presented Grant for All-School 2017-18 Kick-Off Activities in the amount of $8,904.02.
Motion to approve grant in full by K. Hansen, second by K. Stoltenberg. Grant approved.
VI. Development Committee
Blacksmith Annual Fund
o K. Stoltenberg and C. Ross reported on presenting and promoting BAF at both the Primary
and Secondary Back to School nights. Grade Captains for most grades are assigned. Goal
for 2017-18 school year is again $1,000,000.
o Wayne Stoltenberg offered a foursome for round of golf as a raffle item for BAF donation
forms submitted at Back to School nights.
o Will do color-coded weeks again: yellow, light blue, maroon and navy.
Westlake Baja
o Will be an 18-hole tournament funded via agreement between Town and Vaquero Club.
o Sponsorship levels were discussed since benefits now include the tournament. The Baja
committee will review sponsor levels along with other benefits and report at next meeting.
o Vaquero has approved maximum of 26 foursomes.
VII. President’s Report
D. Kraska expressed positivity about the beginning of the new school year and gratitude to
the Board for their commitment.
VIII. Executive Director’s Report
S. Myers discussed possibility of changing meeting date to accommodate as many Board
members as possible. It was decided to meet on third Monday of each month, beginning in
September.
Other Business
M. Bryson reported that 42% of seniors are AP scholars this year. She expressed gratitude for
efforts of the WAF Board.
K. Stoltenberg moved to adjourn the Board meeting, second by Z. Jones. Motion carried. Meeting
adjourned at 10:22 AM.
Next Meeting: MONDAY, September 18, 2017 at 8:30 AM, Lee Fieldhouse, WA