HomeMy WebLinkAbout08-28-17 TC Min MINUTES OF THE
TOWN OF WESTLAKE, TEXAS
TOWN COUNCIL MEETING
August 28, 2017
PRESENT: Mayor Laura Wheat, Council Members: Alesa Belvedere, Carol Langdon, and
Michael Barrett. Wayne Stoltenberg arrived at 5:20 p.m. and Rick Rennhack
arrived at 5:43 p.m.
ABSENT:
OTHERS PRESENT: Town Manager Thomas Brymer, Assistant Town Manager Amanda
DeGan, Town Secretary Kelly Edwards, Town Attorneys Stan
Lowry and Cathy Cunningham, Director of Public Works Jarrod
Greenwood, Fire Chief Richard Whitten, Deputy Chief John Ard,
Director of Information Technology Jason Power, Director of
Planning & Development Ron Ruthven, Building Official Pat Cooke,
Development Coordinator Nick Ford, Director of Finance Debbie
Piper, Director of Communications Ginger Awtry, Director of
Facilities & Parks Troy Meyer, Director of Human Resources Todd
Wood and Communications Manager Jon Sasser.
Work Session
1. CALL TO ORDER
Mayor Wheat called the work session to order at 5:06 p.m.
2. PLEDGE OF ALLEGIANCE
Mayor Wheat led the Pledge of Allegiance to the United States and Texas flags.
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3. EMPLOYEE RECOGNITION OF MUNICIPAL STAFF.
Town Manager Brymer thanked the town staff for all the efforts over the summer to move
town offices.
Mayor Wheat also thanked town staff for all of the work performed during the move and
the service that the staff provides to our residents and corporate partners.
4. REVIEW OF CONSENT AGENDA ITEMS FOR THE TOWN COUNCIL REGULAR
MEETING AGENDA.
Assistant Town Manger DeGan introduced Mrs. Jeanie Roumell as the Municipal Court Clerk.
Discussion regarding Senate Bill 1004 regarding the collation of cities joining the McAllen
lawsuit related to the Right of Way fee amount.
S. DISCUSSION ITEMS
a. Presentation, discussion and update regarding the Entrada development.
Director Ruthven, Mr. McCaffrey, and Mr. Bush provided a presentation,
overview, and status of the development.
Discussion ensued regarding the building materials used for the Tower above 30
feet, weight of the material, coursing of the stone coat, quality control of the
product, design guidelines, and the process to approve, or not, when the
elevations are presented to Council.
Mayor Wheat asked that a general overall timeline for the projects within the
development be provided to Council and to revisit providing hard hat tours for
our residents.
b. Presentation and discussion of proposed amendments to the right-of-way
ordinance including the participation with other Texas cities in the litigation
challenging Senate Bill 1004.
Director Greenwood and Attorney Cunningham provided a presentation and
overview of the proposed amendments.
Discussion ensued regarding the size of the nodes, compensation per node, new
technology, number of providers per location, landscaping, design manual, and
use of the duct bank.
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c. Update and Discussion of the Proposed 2017-2018 Municipal Budget and provide
any additional direction prior to the adoption on September 11, 2017.
Town Manager Brymer and Director Piper and overview of the direction provided
during the work session.
d. Presentation and discussion regarding the Town Lighting regulations.
Director Ruthven provided an overview of the proposed amendments and current
lighting standards in comparison to other municipalities in the DFW area.
Discussion ensued regarding the Kelvin Temperature chart, ROW lighting along
the highways, possibly reducing the maximum wattage, exterior lighting, and
regional efforts to reduce ambient lighting pollution.
e. Standing Item; Presentation and discussion of development projects per Staff
June and July 2017 report, June and July 2017 Entrada report from the
Developer and projects in Planned Development PD 3-5.
Director Ruthven provided an update regarding the following: Charles Schwab,
Entrada's vertical development, and the increase of tenant finish-outs in the
Solana office complex.
6. EXECUTIVE SESSION
The Council did not convene into executive session.
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.071. Consultation with Attorney (1) when the governmental body
seeks the advice of its attorney about: (A) pending or contemplated litigation:
Cause No. 348-290326-17 - Neil and Janelle McNabnay, Colin and Melanie
Stevenson, Yair and Sandra Lotan, Jay and Jana Still, Biswajit and Chandrika
Dasgupta, Michael and Michelle Granfield, Michael and Stef Mauler, Rudy and
Christy Renda, David and Jenn Riley, Joseph Mohan and Maria De Leon,
Roberto Arandia, and Patrick and Erin Cockrum (collectively, "Plaintiffs") vs.
Town of Westlake
b. Section 551.087 Deliberation Regarding Economic Development
Negotiations (1) to discuss or deliberate regarding commercial or financial
information that the governmental body has received from a business prospect
that the governmental body seeks to have locate, stay, or expand in or near the
territory of the governmental body and with which the governmental body is
conducting economic development negotiations; or (2) to deliberate the offer of
a financial or other incentive to a business prospect described by Subdivision (1)
for the following:
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- Maguire Partners-Solana Land, L.P., related to Centurion's development
known as Entrada and Granada
- Project Lynx
- CS Kinross Lake Parkway, a Delaware limited liability company, its affiliate
Charles Schwab & Co., Inc.
c. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Trophy Club Municipal District No. 1
d. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Water contract
7. RECONVENE MEETING
S. COUNCIL RECAP / STAFF DIRECTION
Move forward presenting stone coat exceptions regarding the building material of the
tower.
9. ADJOURNMENT
Mayor Wheat adjourned the work session at 6:46 p.m.
Regular Session
1. CALL TO ORDER
Mayor Wheat called the regular session to order at 6:46 p.m.
2. ITEMS OF COMMUNITY INTEREST
Director Awtry provided an overview of the upcoming events including Giving Day.
3. CITIZEN COMMENTS
No one addressed the Council.
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4. CONSENT AGENDA
a. Consider approval of the minutes from the meeting on June 19, 2017.
b. Consider approval of the minutes from the meeting on August 9, 2017.
c. Consider approval of Ordinance 831, Appointing the Clerk of the Court for the
Municipal Court Of Record No. 1.
d. Consider approval of Resolution 17-30, agreement with Brown Reynolds Watford
Architects to provide professional architectural design services for the Town of
Westlake Fire/EMS Station No. 1 and authorize the Town Manager to make funding
changes not to exceed $25,000 on this project.
e. Consider approval of Resolution 17-31, Approving amendments to the Town of
Westlake Personnel Manual.
f. Consider approval of Resolution 17-32, Authorizing the participation of the Town
of Westlake with other Texas cities in the litigation challenging senate bill 1004
authorizing payment of $0.15 per resident according to the 2010 census;
authorizing an agreement with Bickerstaff Heath Delgado Acosta LLP for
representation in said litigation and for other reasonable and necessary steps.
g. Consider approval of Ordinance 832, Amending Chapter 2, "Administration"
updating the Fee and Use schedule.
h. Consider approval of Ordinance 833, Amending Chapter 18, "Buildings and
Building Regulations by adding sections 18-3, adding requirements for construction
site conditions.
i. Consider approval of Resolution 17-33,Amending the wholesale water contract
with the City of Fort Worth for the construction of a 30"waterline.
MOTION: Council Member Rennhack made a motion to approve the consent
agenda. Council Member Langdon seconded the motion. The
motion carried by a vote of 5-0.
S. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF RESOLUTION 17-34,
APPROVING A FINAL PLAT FOR PHASE 2B OF THE QUAIL HOLLOW
SUBDIVISION. THE PROPERTY INCLUDED IN THE FINAL PLAT IS A PORTION
OF THE APPROVED 188.28-ACRE PRELIMINARY PLAT LOCATED AT 1755 DOVE
ROAD, SOUTHEAST CORNER OF THE FM 1938/DOVE ROAD INTERSECTION.
Director Ruthven provided a presentation and overview of the item.
Mayor Wheat opened the public hearing.
No one addressed the Council.
Mayor Wheat closed the public hearing.
MOTION: Council Member Rennhack made a motion to approve Resolution
17-34. Council Member Barrett seconded the motion. The motion
carried by a vote of 5-0.
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6. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF RESOLUTION 17-35,
APPROVING A SITE PLAN LOCATED IN THE GU-GOVERNMENT USE ZONING
DISTRICT FOR A 5.03 ACRE TRACT LOCATED AT THE NORTHWEST CORNER OF
DAVIS BLVD (FM 1938) AND DOVE ROAD. THE PURPOSE OF THE SITE PLAN IS
TO APPROVE THE CONSTRUCTION OF A NEW FIRE STATION.
Director Ruthven provided a presentation and overview of the item.
Mayor Wheat opened the public hearing.
No one addressed the Council.
Mayor Wheat closed the public hearing.
MOTION: Council Member Stoltenberg made a motion to approve
Resolution 17-35. Council Member Langdon seconded the
motion. The motion carried by a vote of 5-0.
7. DISCUSSION AND CONSIDERATION OF ORDINANCE 834, ORDINANCE
AMENDING CHAPTER 78, STREETS, SIDEWALKS, AND OTHER PUBLIC PLACES
OF THE TOWN'S CODE OF ORDINANCES AND CREATING CHAPTER 79, RIGHT
OF WAY MANAGEMENT.
Director Greenwood provided a presentation and overview of the item.
Discussion ensued regarding possible challenges, distance between poles, and not
prohibiting providers.
MOTION: Council Member Belvedere made a motion to approve Ordinance
834. Council Member Stoltenberg seconded the motion. The
motion carried by a vote of 5-0.
8. EXECUTIVE SESSION
The Council convened into executive session at 6:59 p.m.
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.071. Consultation with Attorney (1) when the governmental body
seeks the advice of its attorney about: (A) pending or contemplated litigation:
Cause No. 348-290326-17 - Neil and Janelle McNabnay, Colin and Melanie
Stevenson, Yair and Sandra Lotan, Jay and Jana Still, Biswajit and Chandrika
Dasgupta, Michael and Michelle Granfield, Michael and Stef Mauler, Rudy and
Christy Renda, David and Jenn Riley, Joseph Mohan and Maria De Leon,
Roberto Arandia, and Patrick and Erin Cockrum (collectively, "Plaintiffs") vs.
Town of Westlake
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b. Section 551.087 Deliberation Regarding Economic Development
Negotiations (1) to discuss or deliberate regarding commercial or financial
information that the governmental body has received from a business prospect
that the governmental body seeks to have locate, stay, or expand in or near the
territory of the governmental body and with which the governmental body is
conducting economic development negotiations; or (2) to deliberate the offer of
a financial or other incentive to a business prospect described by Subdivision (1)
for the following:
- Maguire Partners-Solana Land, L.P., related to Centurion's development
known as Entrada and Granada
- Project Lynx
- CS Kinross Lake Parkway, a Delaware limited liability company, its affiliate
Charles Schwab & Co., Inc.
c. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Trophy Club Municipal District No. 1
d. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Water contract
9. RECONVENE MEETING
Mayor Wheat reconvened the meeting at 8:25 p.m.
10. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
No action taken.
11. FUTURE AGENDA ITEMS
No future agenda items.
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12. ADJOURNMENT
There being no further business before the Council, Mayor Wheat asked for a motion to
adjourn the meeting.
MOTION: Council Member Stoltenberg made a motion to adjourn the
meeting. Council Member Belvedere seconded the motion. The
motion carried by a vote of 5-0.
Mayor Wheat adjourned the meeting at 8:25 p.m.
APPROVED BY THE TOWN COUNCIL ON SEPTEMBER 25, 2017.
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ATTEST: � '/,./i'�� ✓Z%
Laura Wheat, Mayor
Kelly Edw s, Town Secretary
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