HomeMy WebLinkAbout09-25-17 TC Agenda PacketThe Regular Meeting of the Town of Westlake Town Council will begin immediately following the conclusion
of the Town Council Work Session but not prior to the posted start time.
Mission Statement
Westlake is a unique community blending preservation of our natural environment and
viewscapes, while serving our residents and businesses with superior municipal and academic
services that are accessible, efficient, cost-effective, and transparent.
Westlake, Texas – “One-of-a-kind community; natural oasis – providing
an exceptional level of service.”
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TOWN OF WESTLAKE, TEXAS
Vision Statement
An oasis of natural beauty that maintains our open spaces in balance with distinctive
development, trails, and quality of life amenities amidst an ever expanding urban landscape.
TOWN COUNCIL MEETING
AGENDA
September 25, 2017
1500 Solana Boulevard
Building 7, Suite 7100
1st Floor, Council Chamber
Westlake, TX 76262
Workshop Session: 5:00 p.m.
Regular Session: 6:30 p.m.
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Work Session
1.CALL TO ORDER
2.PLEDGE OF ALLEGIANCE
3.REVIEW OF CONSENT AGENDA ITEMS FOR THE TOWN COUNCIL REGULAR
MEETING AGENDA.
4.DISCUSSION ITEMS
a.Presentation and discussion regarding an Economic Development Agreement
with the Marriott Solana Hotel.
b.Presentation and discussion of proposed Comprehensive Plan policy amendment
regarding housing and the proposed building quality manual.
c.Standing Item: Presentation and discussion of development projects per Staff
report August 2017, Entrada report from the Developer and projects in Planned
Development PD 3-5.
5.EXECUTIVE SESSION
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a.Section 551.071. Consultation with Attorney (1) when the governmental body
seeks the advice of its attorney about: (A) pending or contemplated litigation:
Cause No. 348-290326-17 - Neil and Janelle McNabnay, Colin and Melanie
Stevenson, Yair and Sandra Lotan, Jay and Jana Still, Biswajit and Chandrika
Dasgupta, Michael and Michelle Granfield, Michael and Stef Mauler, Rudy and
Christy Renda, David and Jenn Riley, Joseph Mohan and Maria De Leon,
Roberto Arandia, and Patrick and Erin Cockrum (collectively, "Plaintiffs") vs.
Town of Westlake
b.Section 551.087 Deliberation Regarding Economic Development
Negotiations (1) to discuss or deliberate regarding commercial or financial
information that the governmental body has received from a business prospect
that the governmental body seeks to have locate, stay, or expand in or near the
territory of the governmental body and with which the governmental body is
conducting economic development negotiations; or (2) to deliberate the offer of
a financial or other incentive to a business prospect described by Subdivision (1)
for the following:
- Maguire Partners-Solana Land, L.P., related to Centurion’s development
known as Entrada and Granada
- Project Lynx
- CS Kinross Lake Parkway, a Delaware limited liability company, its affiliate
Charles Schwab & Co., Inc.
- Amazon
c. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Trophy Club Municipal District No. 1
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d. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Water contract
6. RECONVENE MEETING
7. COUNCIL RECAP / STAFF DIRECTION
8. ADJOURNMENT
Regular Session
1. CALL TO ORDER
2. ITEMS OF COMMUNITY INTEREST: Mayor and Council Reports on Items of
Community Interest pursuant to Texas Government Code Section 551.0415 the Town
Council may report on the following items: (1) expression of thanks, congratulations or
condolences; (2) information about holiday schedules; (3) recognition of individuals; (4)
reminders about upcoming Town Council events; (5) information about community
events; and (6) announcements involving imminent threat to public health and safety.
3. CITIZEN COMMENTS: This is an opportunity for citizens to address the Council on any
matter whether or not it is posted on the agenda. The Council cannot by law take action
nor have any discussion or deliberations on any presentation made to the Council at this
time concerning an item not listed on the agenda. The Council will receive the
information, ask staff to review the matter, or an item may be noticed on a future agenda
for deliberation or action.
4. CONSENT AGENDA: All items listed below are considered routine by the Town Council
and will be enacted with one motion. There will be no separate discussion of items unless
a Council Member or citizen so requests, in which event the item will be removed from the
general order of business and considered in its normal sequence.
a. Consider approval of the minutes from the meeting on August 28, 2017.
b. Consider approval of the minutes from the meeting on September 11, 2017.
c. Consider approval of Resolution 17-36, Approving an Economic Development
Agreement with the Marriott Solana Hotel.
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5. EXECUTIVE SESSION
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.071. Consultation with Attorney (1) when the governmental body
seeks the advice of its attorney about: (A) pending or contemplated litigation:
Cause No. 348-290326-17 - Neil and Janelle McNabnay, Colin and Melanie
Stevenson, Yair and Sandra Lotan, Jay and Jana Still, Biswajit and Chandrika
Dasgupta, Michael and Michelle Granfield, Michael and Stef Mauler, Rudy and
Christy Renda, David and Jenn Riley, Joseph Mohan and Maria De Leon,
Roberto Arandia, and Patrick and Erin Cockrum (collectively, "Plaintiffs") vs.
Town of Westlake
b. Section 551.087 Deliberation Regarding Economic Development
Negotiations (1) to discuss or deliberate regarding commercial or financial
information that the governmental body has received from a business prospect
that the governmental body seeks to have locate, stay, or expand in or near the
territory of the governmental body and with which the governmental body is
conducting economic development negotiations; or (2) to deliberate the offer of
a financial or other incentive to a business prospect described by Subdivision (1)
for the following:
- Maguire Partners-Solana Land, L.P., related to Centurion’s development
known as Entrada and Granada
- Project Lynx
- CS Kinross Lake Parkway, a Delaware limited liability company, its affiliate
Charles Schwab & Co., Inc.
- Amazon
c. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Trophy Club Municipal District No. 1
d. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Water contract
6. RECONVENE MEETING
7. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
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8. FUTURE AGENDA ITEMS: Any Council member may request at a workshop and / or
Council meeting, under “Future Agenda Item Requests”, an agenda item for a future
Council meeting. The Council Member making the request will contact the Town Manager
with the requested item and the Town Manager will list it on the agenda. At the meeting,
the requesting Council Member will explain the item, the need for Council discussion of
the item, the item’s relationship to the Council’s strategic priorities, and the amount of
estimated staff time necessary to prepare for Council discussion. If the requesting Council
Member receives a second, the Town Manager will place the item on the Council agenda
calendar allowing for adequate time for staff preparation on the agenda item.
Council Member Rennhack - review open space and flood plain management policies to
prevent flooding as Town matriculates to full development.
9. ADJOURNMENT
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION
AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS
551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT
CODE.
CERTIFICATION
I certify that the above notice was posted at the Town Hall of the Town of Westlake, 1500 Solana Blvd.,
Building 7, Suite 7100, Westlake, TX 76262, September 20, 2017, by 5:00 p.m. under the Open Meetings
Act, Chapter 551 of the Texas Government Code.
_____________________________________
Kelly Edwards, TRMC, Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise
the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made
to assist you.
Town Council
Item # 2 – Pledge of
Allegiance
Texas Pledge:
"Honor the Texas flag;
I pledge allegiance to
thee, Texas, one state
under God, one and
indivisible."
REVIEW OF CONSENT AGENDA ITEMS FOR THE TOWN COUNCIL
REGULAR MEETING AGENDA.
a. Consider approval of the minutes from the meeting on August 28, 2017.
b. Consider approval of the minutes from the meeting on September 11, 2017.
c. Consider approval of Resolution 17-36, Approving an Economic Development
Agreement with the Marriott Solana Hotel.
Town Council
Item # 3 – Review of
Consent Items
DISCUSSION ITEMS
a. Presentation and discussion regarding an Economic Development Agreement with
the Marriott Solana Hotel.
b. Presentation and Discussion of proposed Comprehensive Plan policy amendment
regarding housing and the proposed building quality manual
c. Standing Item: Presentation and discussion of development projects per Staff
report August 2017, Entrada report from the Developer and projects in Planned
Development PD 3-5.
Town Council
Item #4 – Discussion
Items
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estlake Town Council
TYPE OF ACTION
Workshop - Discussion Item
Westlake Town Council Meeting
Monday, September 25, 2017
TOPIC: Presentation and discussion of a Resolution Approving an Economic
Development Agreement between the Town of Westlake and the Marriott
Solana Hotel.
STAFF CONTACT: Debbie Piper, Finance Director
Strategic Alignment
Vision, Value, Mission Perspective Strategic Theme & Results Outcome
Objective
Fiscal Responsibility Fiscal
Stewardship
Exemplary Service &
Governance - We set the
standard by delivering
unparalleled municipal and
educational services at the
lowest cost.
Increase
Transparency,
Accessibility &
Communications
Strategic Initiative
Business Outreach Program
Time Line - Start Date: October 1, 2017 Completion Date: September 21, 2018
Funding Amount: $130,000 Status - Funded Source - VAF (Hotel Tax)
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
This proposed twelve (12) month economic development grant agreement includes both the
“Shuttle Bus Transportation Cost” as well as the “Incentive Program”. If approved, this would be
the eighth consecutive year that the Town has partnered with the Marriott Solana Hotel regarding
the “Incentive Program”. Prior to this, the Town participated in only the Hotel’s shuttle bus system
costs.
Below is a description of both portions of this proposed economic development grant that would
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disburse hotel/motel occupancy tax funds from the Town to the Marriott Solana.
• Shuttle Bus Transportation Cost Participation. An amount of $80,000 has been
proposed in FY 17-18 budget for the Town’s participation in a portion of the operating cost
of Marriott providing shuttle bus service to its guests. This is the same amount adopted in
the prior year. Marriott Solana management has shared with Council in previous meetings
the importance this shuttle bus service has to this property maintaining its competitive
position in the local market, particularly competing with the Hilton at Southlake Town
Center and the Marriott at the Texas World Speedway. Marriot Solana management has
emphasized repeatedly to Council that this shuttle bus service is essential for this property to
succeed; both in terms of keeping its existing business bookings and in terms of growing its
income stream by marketing to new businesses. In addition to providing shuttle services to
and from DFW airport for Marriott Solana guests, this bus service also provides hotel guests
with transportation to area shopping/entertainment venues (Southlake Town Center) and
corporate training centers.
• Group Business Incentive Program. This portion of the agreement is $50,000 and has
been proposed in the FY 17-18 budget. Staff has worked with the Marriott Solana Hotel
manager on this economic development agreement in prior years. Based on conversations
with Marriott management, the request has been made to include a $2,500 maximum
payment based on food and beverage revenue in addition to the $5,000 maximum payment
based on room night revenue already in place.
o Proposed group business shall book a minimum of $5,000 in room night
revenue.
o A maximum of $7,500 is available to each group; however, the amount
provided is based on the following process:
• 10% of the room night revenue calculates the amount allowed, up to
a maximum of $5,000.
• 10% of the food and beverage revenue calculates the amount
allowed, up to a maximum of $2,500.
• The Town of Westlake shall receive sponsor recognition in all
correspondence and at the meeting/convention in an appropriate
manner.
The total anticipated expenditure for the “Incentive Program” is $50,000 for FY 2016-17. This
proposed grant agreement would be a reinvestment in the tourist sector of the Town’s economic
development efforts (an allowed use under State law for these hotel occupancy tax funds) which
will allow the Marriott Solana to more effectively compete in a recovering, but still very
competitive hotel market. This proposed agreement continues the requirement for performance
measures to be included in required quarterly reports submitted by the Marriott Solana to the Town.
These reports will be important for evaluating the success and impact of this economic development
grant on: 1.) maintaining this important Town revenue stream and 2.) growing this revenue stream
in a challenging and highly competitive economic environment.
In is important to recognize that, under State law, this is a grant of public dollars for economic
development purposes. As such, this agreement also includes “claw back” provisions that, should
the Town determine that the Marriott has not spent these grant funds for their intended purpose, the
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Town can require that those funds be repaid with interest. Additionally, if it is determined that the
group business program is not achieving its objective, the Staff will notify both the hotel’s
management and the Council to take steps to address its performance or recommend the program
not be renewed upon expiration of the grant agreement, although this has not been the case to date.
The Town receives 7% of the 13% hotel/motel occupancy tax allowed by State law.
The FY 16-17 budget contains an estimated receipt of $837,280 of which $772K is likely to be
from the Marriott. This represents approximately 5% of the total municipal operating revenue
stream and is derived primarily from the Town’s only hotel, the Marriott Solana. The remaining
estimated $65,280 is received from Deloitte University. Of the total $65,280, only 50% is retained
by the Town due to an economic development agreement. Total budgeted for FY 17-18 is
$845,000 of which $779,720 is estimated for the Marriott with the remaining balance of $65,280
being received from Deloitte University. Again, only 50% of the $65,280 is retained by the Town
due to an economic development agreement.
In the past, the Town has utilized hotel/motel occupancy tax funds for many important programs
including funding costs related to special events such as Arbor Day, Decoration Day, as well as the
MasterWorks outdoor concert series at Solana. Additionally, because Westlake has broader
statutory authority under State law than most cities to spend hotel/motel occupancy tax funds for
any municipal purpose, the Town has used these funds to cover costs of various municipal
operational costs.
The Town Council adopted an updated economic development policy in 2016 (Resolution 16-30).
This proposed agreement comports to that policy. Further, this economic development agreement
fits with the Town’s Adopted Strategic Plan Vision Points.
RECOMMENDATION
Recommend adoption of the resolution approving this economic development grant agreement (on
consent)
ATTACHMENTS
Resolution approving this Economic Development Grant Agreement between the Town and the
Marriott Solana with the Agreement attached as “Schedule A”.
estlake Town Council
TYPE OF ACTION
Workshop - Discussion Item
Monday, September 25, 2017
TOPIC: Presentation and Discussion of proposed Comprehensive Plan policy
amendment regarding housing and the proposed building quality manual
STAFF CONTACT: Ron Ruthven, Director of Planning and Development
Strategic Alignment
Vision, Value, Mission Perspective Strategic Theme & Results Outcome
Objective
Strong Aesthetic Standards Citizen, Student &
Stakeholder
High Quality Planning, Design &
Development - We are a desirable
well planned, high-quality
community that is distinguished by
exemplary design standards.
Preserve Desirability
& Quality of Life
Strategic Initiative
Update Development Regulations
EXPLANATION
Staff proposes adding a development policy through an amendment to the Comprehensive Plan.
The proposed policy would specifically address new residential housing development in the Town
and would serve to sharpen the focus of existing Comprehensive Plan objectives related to new
residential development. External inquiries to staff concerning subdividing land and constructing
new residential housing developments is increasing due to several factors including overall market
demand, new commercial office development in the area and the shrinking supply of developable
land in surrounding communities. Therefore, this proposed policy would assist prospective
developers, staff and the Commission/Council in determining the efficacy of a proposed
development relative to the community’s expectations as encapsulated in the Comprehensive Plan
notwithstanding other issues as outlined below.
A critical tenant of the proposed policy is to place on the onus on the developer to prove that their
proposed development is consistent with the recommendations of the Comprehensive Plan. Also,
given the lack of improved Town services in certain portions of the community including, but not
limited to, utilities, roads, open space and stormwater infrastructure, this policy would seek to
discourage piecemeal, ill-conceived land development proposals that are not characteristically
holistic and benefit the whole community.
The proposed policy reads as follows:
“Proposed New Residential Housing Development Policy
The following policy shall serve as a review template to Town staff for any proposed development
that meets the criteria contained herein. Applicability: any rezoning request involving any zoning
change to a zoning category, including PD zoning, that includes a residential use wherein the
proposed zoning yields the ability to produce a higher density of residential units at or above the
current zoning of the property and/or involves a rezoning from a non-residential use to a
residential use.
Given the above applicability, the following standards must be met upon the submittal of an
application for a change of zoning:
(1) The proposed zoning shall be to a PD district;
(2) The proposed zoning shall follow the guidelines in the Building Quality Manual attached
to this policy;
(3) The proposed zoning application shall, at a minimum, include the following:
• Water and sewer utility service plan that demonstrates an acceptable level of
service to Town owned water utilities;
• A stormwater management and infrastructure plan;
• Traffic impact analysis and access control plan;
• Landscaping/Open space/trail plan;
• Tree mitigation plan;
• Detailed proposed design standards demonstrating compliance with the Building
Quality Manual (attached);
• A written analysis and demonstration of compliance with Comprehensive Plan
Recommendations;
• If any waivers and/or deviations from this policy, the Comprehensive Plan or the
Code of Ordinances are proposed, a detailed explanation of each waiver/deviation
is required.
(4) No application for a zoning change, as applicable to this policy, will be processed for
consideration until the requirements of this policy are met.”
As the “applicability” section states above, this policy would not apply to any change of zoning
that results in lower possible residential density. For example, if an applicant were to propose a
change of zoning from R1 to R2 or higher, this policy would not apply as the proposed land use
intensity involves a reduction. Additionally, it is important to note that this policy is proposed as
a development review policy only. Therefore, no amendments to the Code of Ordinances are
proposed. If an applicant chooses not to follow the policy, or proposes an alternative, they need
only clearly described the reason for the deviation and staff will forward the case to the
Commission and Council for consideration, albeit with a likely recommendation for denial. In the
event that all policy guidelines are met as part of a new residential rezoning application, staff will
write the agenda memo such that a detailed analysis of policy adherence is included along with a
final staff recommendation.
Building Quality Manual
As part of their scope to formulate implementation strategies for the Comprehensive Plan, Mesa
Planning created a Building Quality Manual to provide clarity and a sharper focus related to the
design of new construction and land development. The sections include requirements relative to
building construction, land development and landscaping. Staff proposes that the detailed tenants
contained in the Building Quality Manual would be included in the final approving PD ordinance
for any proposed development approved under this policy. Should the applicant propose a
deviation from any of the detailed tenants, those would be included as part of their proposal with
written explanation for the proposed deviation.
This item was presented to the Planning and Zoning Commission for discussion on September 18,
2017. Based upon discussion by the Commission and the Council, staff will bring the policy
forward for formal adoption in October 2017.
ATTACHMENTS
1. Draft Building Quality Manual
2. Comprehensive Plan, Part Three: The Plan Elements, Section Seven: The Housing Plan
.
Westlake Building Quality Manual
The Standards and Guidelines for quality and endurance in the design and
construction of Westlake’s built fabric
MESA-Planning
November 6, 2016
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DRAFT
.
INTRODUCTION
This manual is intended to provide measurable benchmarks that clearly present the Town of Westlake’s
expectations for the design, materials, and workmanship of both residential and non-residential
construction. This Building Quality Manual is separate from applicable Building Codes, that address
matters more directly related to life safety and is also separate from other existing building and
development ordinances of the Town. Therefore, this manual is meant to supplement these other
building and development codes and clearly present the Town’s view of acceptable building quality.
Building Quality is defined to mean the integrity of design as well as the endurance of what is
constructed and the expression of those visual qualities of construction that are consistent with the
higher value. Therefore, these standards define a minimum quality of construction that will be
acceptable to the Town. However, these standards are not meant to limit, in any way, a contractor’s
employment of higher quality standards or an architect’s creativity and ingenuity in design. More
specifically this Building Quality Manual is meant to:
Maintain the quality and continuity of the visual environment of the Town, protect the general
welfare, and ensure that the Town’s property value, appearance, character, and economic well-
being are preserved through minimum design and building quality standards.
Encourage creativity, imagination, innovation, variety in architectural design and building
composition.
Preserve the unique heritage, history, and architectural character that evolves over time and
reflects the aggregate identity of Westlake within the highway 114 corridor.
Reinforce and support the integration of design and development with the natural systems of
Westlake’s environment as well as with the pedestrian and vehicular movement of its citizens.
Promote harmony in the physical relationship between the otherwise autonomous projects that
constitute the built fabric of the Town.
Thus, this is a continually evolving document and may be expanded and/or amended as new issues are
realized and deliberated.
This document is divided into 4 sections as described below which collectively address matters from
design to construction. The sections are:
Section 1: Principals of Design
This Section addresses the general approach to architectural composition and internalization of natural
relationships and character.
Section 2: Principals of Development Planning
This Section addresses the internalization of natural systems and recognition of natural features as well
as accommodation of pedestrian movement, connection with the “Town”, and the mitigation of building
service intrusions.
Section 3: Residential Construction Quality Standards
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This Section addresses building materials, techniques, and workmanship related to residential
construction.
Section 4: Non-residential Construction Quality Standards
This Section addresses building materials, techniques, and workmanship related to non-residential
construction.
Section 5: Landscaping
This Section address basic aspects of landscape that moves landscaping toward more naturalistic forms
and more indigenous plan materials and away from ornamentation generally.
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SECTION 1: PRINCIPALS OF DESIGN
This section sets forth the desired considerations that must be taken into account during the design
process and expresses the desired outcome of that process. The standards below address the scope of
consideration as well as the object of consideration in the approach to building design. The purpose is
to promote a compositional integrity, continuity with the Town identity, and integration of nature/
natural systems and/or features. More specifically, these standards are:
Standard 1: Visual continuity with the Town
The design of any structure within Westlake shall define the context in which the structure will
reside, the key attributes of that context which are characteristic of its appearance, and the
manner in which the design being formulated will work to perpetuate or compliment those
attributes. When the structure is a single family residential structure style repetition in close
proximity is prohibited. However, other attributes of continuity (such as massing, complexity,
and proportion) are to be considered.
The design of any structure within Westlake will maintain a relation to the public domain as
established by other development of the Town context as well as maintain, as a minimum, the
level of ground plane enrichment and amenity as is characteristic of the context. Such design
should consider continuation of the ground plane enrichment/ amenity as a means of
overcoming project segmentation of the Town fabric.
Standard 2: Integrity of Holistic Composition
The exterior design of any structure in Westlake must, in its totality, comprise an overall visual
pattern that expresses an intentional relationship between the elements of form.
The elements of form that comprise a building design must derive from a common justification
(e.g. function or proportion) that transcends ornamentation.
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Standard 3: Tension, Balance, Symmetry, and other Compositional Relationships
The visual pattern associated with the design of any structure in Westlake must allow the
imposition of a compositional structure that lays across the design and touches its key elements
of expression. This structure includes but is not limited to:
o Regulating lines that organize the elements of the elevation in space. These connections
in composition communicate the relationship of form elements intended by the
architect.
o Proportioning systems that establish an order of relationship. Proportion is the
relationship between 2 ratios (window height to width in relation to building height to
width). Proportion is often derived from natural relationships.
o Hierarchies that place elements in their ascending or descending
relationship…expressed from dominant to subordinate.
Standard 4: Integrity of Styling Derived from Tradition
Features of traditional style were typically derived from solutions to construction details that
were ceremonially continued as style (and/or principals of style) in an effort to preserve the
body of knowledge. Therefore, traditional styling, when used, should not be reduced to simple
ornament but derived in a manner consistent with tradition or interpreted in a manner that fully
recognizes that tradition.
Features of traditional style were, of necessity, structurally appropriate in their proportion and
dimension. Therefore, traditional styling must comport with the historic proportional and
dimensional characteristics of the stylistic feature.
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Standard 5: Articulation of Closure Details
Closure details (at openings, corners, roof/wall junctures, and horizontal offsets) are areas
where design solutions contribute to the detailed appearance of an elevation. Therefore, the
design of buildings in Westlake must consider closure details as an opportunity for crafted
articulation.
Standard 6: Façade Integrity
The Town of Westlake seeks to promote architecture that expresses a relationship between plan
and elevation. Therefore, design approaches which seek to decorate a space plan derive
independent of the design in elevation is discouraged. A proper relationship of plan to elevation
requires that internal functions influence and inform the form of the mass and articulation of
that form in design.
Standard 7: Holistic visual treatment of structure
The Town of Westlake seeks to eliminate the architectural phenomenon common to most
suburban developments, wherein the street facing façade is recipient of the full investment in
style articulation and the other facades are given much lesser treatment. The Town of Westlake
discourages such “façade-ism” and promotes consistent treatment of style on all elevations of a
structure.
Standard 8: Integration and Expression of the Indigenous Landscape
Westlake is characterized by its complex and varied landscape. Therefore, the design of any
building in Westlake must make every effort to accommodate the character, profile, and natural
mosaic of the indigenous landscape. Such design will avoid massive grading and seek to
accommodate grade change within the architectural skin of the structure, thereby establishing a
stronger relationship between the building and the ground upon which it sits.
Where possible, the building design shall accommodate and preserve natural drainage patterns.
Where reasonable, the building design shall avoid retainage structures set apart from the
architectural envelope or extensions thereof (e.g. terraces).
Standard 7: Protection of Unique Landforms and Plant Communities
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The Town of Westlake is distinguished by its land promontories (landmark landforms) that sit at
the break between Westlake’s upland and lowland areas. In addition, the complex ground
configuration has nurtured distinctive and mature Post Oak, Live Oak, and other tree species
that thrive in dense plant communities. Therefore, the design of any building in Westlake
permitted to build in close association with its landmark landforms must recognize this visual
association in the character of design, the form of design, and the relationship of the structure
to the landform itself. Key considerations include:
o Derived elements of form: The form of the design and the form of the land bear
similarities.
o Transparency: The skin of the building seeks to dissipate so as not to be more
conspicuous than the land form
o Subordination: Avoid disruption of the profile of the landform
The design of any building in Westlake permitted to build in close association with distinctive
plant communities must recognize the visual association and potential for encroachment in the
character of design, form of design, and relationship of structure to the plant community itself.
Key considerations include:
o Tree Protection: Trees within 30 feet of the construction area shall be protected with
proper barriers and avoidance of compacting root environments.
o Tree Preservation: To the extent reasonable the configuration of the design shall seek to
avoid the destruction of indigenous trees of the plant community.
o Tree Mitigation: Where indigenous trees of the plant community are destroyed, they
shall be replaced, at 1 caliper inch for each caliper inch destroyed, within the plant
community or a place designated by the Town as appropriate for mitigation.
o Lows Impaction construction techniques: To the extent possible, the construction
techniques employed to build within a plant community shall be those that have the
least impact upon the environmental conditions supporting that plant community.
o Preservation of natural systems serving the plant community: Natural systems that
serve the plant community shall not be destroyed, disrupted, or reconfigured in such a
way as to endanger or harm the plant community.
SECTION 2: Principals of Development Planning
This section sets forth the desired considerations that must be taken into account when planning a
development project in Westlake or siting a building on a lot. These considerations are intended to
strengthen the association between the development and the fabric of the Town, the mosaic of natural
systems/plant communities/land form, and the vision of the Town’s 2015 Comprehensive Plan. Each
development project, heretofore, regulated with consideration of its individual land area and site
specific standards is, by virtue of the standards contained herein, called to consider the development’s
place within, and impact upon, the larger Town fabric.
Standard 2.1: Relationship to and connection with the Township fabric
Any PD Concept Plan, PD Development Plan, PD Site Plan, or Site Plan (hereinafter Development Plan) in
Westlake that is required by any existing ordinance of the Town must (to the extent that the scope of
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the plan addresses this issue) must portray the extent to which the following elements of the Town
fabric are continued, or otherwise responded to, within the proposed Development Plan:
Roadways and drives: As Westlake builds-out the large amount of non-residential square footage
currently entitled it becomes increasingly essential to facilitate traffic flow. Therefore, where
possible a Development Plan should seek to connect with and extend flow between projects,
thereby providing route options for traffic flow. It is important that a development Plan does not
interrupt flow by failing to make extensions anticipated by an adjacent project and where that
extension was a consideration in the adjacent project TIA. Therefore, coordination of routing
anticipated by individual TIA’s is a desired consideration of a Development Plan under consideration
by the Town.
Thoroughfares: The Town Comprehensive Plan (discussed below) identifies three levels of roadway
hierarchy. To the extent possible, a Development Plan that lays within the path of a Thoroughfare as
planned and committed to by adjacent development or the alignment of which has been adjusted
by an act of Council; shall make provision for the extension of the ROW of such Thoroughfare so that
the ROW is available for such Thoroughfare when required development TIA’s substantiate the
Thoroughfare necessity.
Trails: Where provision has been made for trails within an adjacent development or a trail provided
by the Town is ready for extension the Development Plan must consider appropriate trail routing
through the proposed development so that a cohesive trail network can evolve over time.
Open Spaces: Where an adjacent development provides open space that abuts the property line of
the Development Plan, or the open space of an adjacent development can be feasibly extended into
the Development Plan; the Development Plan must consider the extension of other expansion of the
open space or consider how development portrayed by the Development Plan can relat to (abd
further define) the open space.
Contextual characteristic: Any Development Plan formulated for a property located in a context of
development must consider how various aspects of the context will also be manifest in the
Development Plan. Key aspects of context can include:
o Building to Street/ roadway relationships
o Streetscape themes
o Connection of open space
o Continuity of water
o Extension of plan drifts and/ or patterns
o Continuity of road section
o Treatment of parking
o Compatibility of adjacent land use
Transitional relationships: Where a Development Plan shows development on a property located
between land use zones where land use adjacency is an issue, the Development Plan must consider
proper transitional treatments as they would appear in the plan. Proper transitional treatments
include:
o Buffer space
o Lessening or increasing density
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o Lessening or increasing building height
o Lessening or increasing land use (moving land use at the transition in the direction of the
adjacent use)
o Creating activity spaces that are appropriate to both uses
o
Standard 2.2: Implementation of the Comprehensive Plan
Any PD Concept Plan, PD Development Plan, PD Site Plan, or Site Plan (hereinafter Development Plan) in
Westlake that is required by any existing ordinance of the Town must (to the extent that the scope of
the plan addresses this issue) portray the extent to which the following elements of the Town
Comprehensive Plan are implemented, or otherwise responded to, within the proposed Development
Plan:
Traffic Management: The Comprehensive Plan (and Ordinance ___) establishes threshold Levels of
Service (LOS) for streets and intersections serving a Development Plan. Therefore, each
Development Plan must demonstrate traffic management options that the plan will employ to
minimize impact on the Thoroughfare System serving the Development Plan and thereby preserve
as much of the LOS capacity as reasonably possible. Traffic management options to be considered
include but are not limited to:
o Multiple “trip assignment options”
o Interconnection of development flows between projects
o Distribution of parking
o Intersection improvements (dedicated turn, acceleration, and deacceleration lanes)
Land Use Character District features: The Forging Westlake 2015 Comprehensive Plan identifies 8
Land Use Character Districts which are spread across the land area of Westlake, engaging all lots,
parcels, and/or tracts therein. Each land Use Character District has an associated identity derived
from the intensity of development, the pattern of development, the relation of development to
street, the coverage of development, and the form of development. Therefore, each Development
Plan submitted to the Town for consideration must address the extent to which various aspects of
the Comprehensive Plan Character Districts are considered by the Plan.
Parks and Open Space: The Forging Westlake 2015 Comprehensive Plan identifies parks and open
spaces necessary to serve the recreational needs of the Town population, provide transition from
the residential to non-residential components of the Town, protect the views that characterize the
Westlake landscape, preserve landmark landforms and other natural features/systems, and
preserve historically significant open space contexts. Therefore, each Development Plan submitted
for Town consideration must consider the relationship of the Development Plan location relative to
the features of the Town Parks and Open Space Plan and the extent to which any aspect of the plan
that is coterminous with the Development Plan is addressed by that Development Plan. Key aspects
of consideration include:
o Implementation of the Parks and Open Space Plan
o Compatibility with the Parks and Open Space Plan
o Extension of the Parks and Open Space Plan
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o Natural preservation initiatives consistent with the intent of the Parks and Open Space Plan
Thoroughfares: The Forging Westlake 2015 Comprehensive Plan identifies three thoroughfare types
that comprise the Thoroughfare System of Westlake. These thoroughfare types are:
o Regional Arterial Roadways: Arterials that make connection between the Regional System
serving Westlake from surrounding communities and the Town System of Westlake.
o The Town Arterial System: Arterials that circumscribe the core areas of the Town and those
land Use Character Districts that are scaled to serve as a Town core.
o The Pastoral Collector System: The Collector Roadways that carry primarily residential traffic
from residential communities and neighborhoods to the Town arterial System.
Each Development Plan submitted for consideration in Westlake must demonstrate the extent to
which the Town’s Thoroughfare Plan is being addressed within the plan design. Key aspects of
consideration include:
o Implementation of the Thoroughfare Plan through the extension of or provision of
Thoroughfare System roadways as portrayed in the Plan or Council authorized adjustments
thereto.
o Compatibility with the Thoroughfare Plan
o Extension of the Thoroughfare plan
o Setting up development in anticipation of the Thoroughfare plan
Urban Design Structured: The Forging Westlake 2015 Comprehensive Plan identifies an Urban
Design Structure for Westlake that establishes a thematic treatment of:
o Thoroughfare Types
o Intersection Types
o Portals
o Landmarks
o Trail Types and Trail intersections/ Trail heads
o Focal spaces
Each Development Plan submitted for consideration in Westlake must demonstrate the extent to
which the Town’s Urban Design Structure Plan is being addressed within the plan design. Key
aspects of consideration include:
o Implementation of the Urban Design Structure by extending the thematic elements of the
plan into the development plan.
o Compatibility with the Urban Design Structure by maintaining a compatibility with its visual
palette and avoiding the creation of differing thematic directions that would dissipate the
visual cohesion of the Town.
o Extension of the Urban Design Structure Plan in creative ways
o Setting up development in anticipation of its connection with the themes and aspects of the
Urban Design Plan.
Trail Plan: The Forging Westlake 2015 Comprehensive Plan identifies trail types that collectively
comprise a coherent and legible trail system for the Town. Each Development Plan submitted for
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consideration in Westlake must demonstrate the extent to which the Town’s Trail Plan is being
addressed within the plan design. Key aspects of consideration include:
o Implementation of the Trail Plan by extending the components of the trail plan into the
development and completing the pedestrian connections that the plan seeks to make.
o Compatibility with the Trail Plan by maintaining a compatibility with its connectivity intent
and completing connections set up by adjacent properties and/or public ROW.
o Extension of the Trail Plan in creative ways
o Setting up development in anticipation of its connection with the connecting pedestrian
system afforded by the Trail Plan.
Standard 2.3: Natural fabric preservation
Any PD Concept Plan, PD Development Plan, PD Site Plan, or Site Plan (hereinafter Development Plan) in
Westlake that is required by any existing ordinance of the Town must (to the extent that the scope of
the plan addresses this issue) preserve the following:
Significant plant communities or mitigate the loss of such communities as follows:
Significant Plant Communities include:
o Oak Motts containing at least 10 Post Oak or Live Oak Trees with a caliper larger
than 8 in. as measured 12 in. above the ground.
o Any Live Oak or Post Oak with a caliper larger than 15 in. as measured 12 in. above
the ground.
o Wooded areas of mixed vegetation with a dominance of Post Oaks and/or Live Oaks
that are contiguous with wooded areas extending onto a neighboring site, lot,
parcel, or tract.
Mitigation of community loss includes:
o Caliper replacement by planting replacement trees contiguous with the remaining
portions of the vegetative community being disturbed at a rate of ½ in caliper for
each 1 in. caliper (caliper replacement rate) being disturbed. Replacement trees
(planted at the above specified caliper replacement rate) may be planted at other
locations on-site or off-site) determined by the Town as appropriate for mitigation
o Cash in lieu of replacement paid to the Town for the purpose of natural fabric
preservation initiatives. A dollar amount of $_____ may be paid for each 1 in.
Caliper disturbed in lieu of tree replacement, if approved by the Town.
Standard 2.4: Natural fabric restoration
Any PD Concept Plan, PD Development Plan, PD Site Plan, or Site Plan (hereinafter Development Plan) in
Westlake that is required by any existing ordinance of the Town must (to the extent that the scope of
the plan addresses this issue) must make effort to restore natural features, natural systems, natural
patterns, and/or natural mosaic lost to, augmented by, or disturbed by previous use of the land. The
plan shall consider the natural fabric, identify loss or degradation of the natural fabric incurred by a
previous use and propose restorative measures and/or designs which can restore such systems or their
function.
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Standard 2.5: Pedestrian linkage
Any PD Concept Plan, PD Development Plan, PD Site Plan, or Site Plan (hereinafter Development Plan) in
Westlake that is required by any existing ordinance of the Town must (to the extent that the scope of
the plan addresses this issue) shall consider pedestrian movement adjacent to, interfacing with, or
emanating from the subject lot, parcel, or tract (hereinafter the subject property) and provide design
initiatives that will:
Complete pedestrian pathways coming to the subject property that can be completed within or
across the subject property.
Provide connection from points of pedestrian origin within the subject to pedestrian facioities
and trails serving the subject property.
Anticipate the emergence of pedestrian pathways that can be extended by future development
in close proximity to the subject property and provide the opportunity for such pathway.
Standard 2.6: Land Use adjacencies
Any PD Concept Plan, PD Development Plan, PD Site Plan, or Site Plan (hereinafter Development Plan) in
Westlake that is required by any existing ordinance of the Town must (to the extent that the scope of
the plan addresses this issue) shall consider the land use adjacencies affected by development within
the subject lot, parcel, or tract (hereinafter the subject property) and provide design initiatives that will:
Accomplish transition: The Development Plan must demonstrate how transition from a
dissimilar and potential conflicting land to an affected land use is made. Such transitions should
consider:
o Height transition: Movement from higher to lesser height by a gradation of height in
closer relationship to the affected land use. If height to set back ratios apply to this
Development Plan, such ratios shall take precedence over this standard.
o Mass Transition: Reduction of undifferentiated building mass in closer relationship to
the affected land use.
o Intensity Transition: Reduction in density in closer relationship to the affected use.
o Activity transition: Reduction of activity intensity in closer relationship to the affected
use or the creation of activities that can accommodate both uses.
o Creation of meaningful buffers: The provision of open space, preservation of natural
fabric, and/or the creation of water bodies that can adjoin adjacent uses. Where
existing PD regulations require buffers and setbacks such PD regulations shall take
precedence over this standard.
Mitigate encroachments: The development plan must demonstrate measures taken to mitigate
encroachments of a subject use on an affected use. Encroachments include:
o Noise
o Light
o Traffic
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Diminish the expression of otherwise invisible lot lines: The development plan much consider
methods by which lot, parcel, or tract lines can be recognized if necessary by means which do
not create barrier separations between uses, projects, lots, parcels, or tracts.
Standard 2.7: Utilities and their integration with the design concept Any PD Concept Plan, PD
Development Plan, PD Site Plan, or Site Plan (hereinafter Development Plan) in Westlake that is required
by any existing ordinance of the Town must (to the extent that the scope of the plan addresses this
issue) shall consider utilities and utility services within the subject lot, parcel, or tract (hereinafter the
subject property) and provide design initiatives that will:
Conceal: Transmission lines and transmission ROW’s shall be concealed from view and
recognition apart from the overall site design.
Screen: Transmission facilities shall be screened when such facilities are visible from the street
or public way. Landscape screens which make use of native plant material and integrate with
the indigenous mosaic area preferred.
Internalize: To the extent possible transmission lines and facilities shall be internalized to the
architecture intended for the site, lot, parcel, or tract.
Standard 2.8: Preservation of natural drainage Any PD Concept Plan, PD Development Plan, PD Site
Plan, or Site Plan (hereinafter Development Plan) in Westlake that is required by any existing ordinance
of the Town must (to the extent that the scope of the plan addresses this issue) shall consider natural
drainage within the subject lot, parcel, or tract (hereinafter the subject property) and provide design
initiatives that will preserve, restore, replicate natural drainage patterns where reasonably possible.
Standard 2.9: Storm water management facilities
Any PD Concept Plan, PD Development Plan, PD Site Plan, or Site Plan (hereinafter Development Plan) in
Westlake that is required by any existing ordinance of the Town must (to the extent that the scope of
the plan addresses this issue) shall consider Storm Water Management Facilities required to serve
development within the subject lot, parcel, or tract (hereinafter the subject property) and provide
design initiatives that will:
Minimize structured means of water management: Minimize the use of cross drainage
structures, armored channels, concrete flow ways, and other such structured solutions to storm
water management.
Maintain natural land shapes and forms in the creation of detention/ retention facilities and
created drainageways (hereinafter flow management facilities): Water collection points and/or
pools created by nature have shapes that are clearly organic. Therefore, avoid straight lines,
hard angles, and regular geometric shapes in the creation of flow management facilities.
Restore and extend the natural fabric: Where storm water management design creates
conditions conducive to the support of plant communities of vegetative types, measures should
be made to expand the natural fabric by providing such vegetative communities.
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Respect natural systems that flourish within natural systems: Proper design of flow
management facilities will include diverse ecological settings such as deeper water, shallow
water, ephemeral flows, and greater hydration that can support natural systems associated with
these conditions. Therefore, where such ecological settings are created, the attendant natural
systems associated with that condition should also be created.
Section 3: Residential Construction Quality Standards
This section sets forth the desired standards that must be implemented when designing a residential
structure in Westlake. These standards are intended to:
Establish uniformity in the enduring quality of Westlake’s residential building stock
Preserve the general value of Westlake’s residential fabric
Promote a consistent attention to detail
Yield a distinctive visual character wherein the particular dimensionality, relief, and/or visual
texture that results from quality construction methods is apparent
The design of each residential structure in Westlake must demonstrate conformance to the standards
specified below prior to receipt of a building permit. The building official shall determine if the standard
has been met or the principal intent of the standard has be satisfies in a more creative construction
approach. More specifically the standards applicable to residential construction are:
Standard 3.1: Site-work
a.General: Site-work includes all aspects of site preparation that are related to the
creation of a building site within platted a lot, parcel or tract of land. It is the intent of
these standards to create a greater interrelationship between building and site
conditions, preserve natural features, preserve indigenous vegetation, and (to the
extent reasonable) avoid the street road relationships commonly associated with lesser
value/suburban development.
b.Condition during construction: Every lot, parcel, or tract which is the site of a residential
construction must maintain the site in the following condition from the start of site-
work to the completion of building construction thereon:
i.Containment of all construction debris in the side yard space so that the ground
plane is clean of all visible debris
ii.Removal of all excavated material within 30 days of the excavation work unless
the excavated material is being stockpiled for reuse on the subject site. In
which case, excavated material shall be stored in a location generally out of the
public view and toward the rear of the lot, parcel, or tract. If the building plate
configuration prohibits location of such storage at the rear of the lot, the
building official shall consider a proposed alternate location for approval.
iii.Removal of all plant material and biomass within 2 days from any grubbing, tree
removal, tree pruning, shredding, and/or other trimming activity.
iv.Protection of all curbs where ingress or egress movement from a lot, parcel, or
tracts takes place.
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v.No more than 1 temporary builder or sale sign
vi.Display of building permit at a front yard location, within 10 of the street ROW
and mounted to a weather protected board or frame supported by a central
stake, standing 40 inches high.
vii.Location of any temporary sanitary facility at the rear of the lot and sited so it is
plumb and free from any standing water potential. All temporary sanitary
facilities shall be located on cleared and level ground. If the building plate
configuration prohibits location of such storage at the rear of the lot, the
building official shall consider a proposed alternate location for approval.
viii.The building contractor shall keep a set of permitted construction plans on-site
so they may be viewed by a Town official when deemed necessary by that Town
official. The on-site construction set shall also show any change orders or “as
built” conditions which are different than the permitted drawing show.
c.Drainage: All drainage swales and/or drainage ways shall be created so as to create
natural looking ground conditions. Therefore, artificial appearing side slopes, visible flow
lines that are overly angular or straight, retention/ detention facilities that are
square/angular/ or any regular geometric shape must be avoided.
d.Tree protection: All trees remaining on a lot, parcel, or tract and exposed to the building
activity or within 20 feet of the building site (hereinafter regulated trees) shall be
protected as follows:
i.Tree fencing: Regulated tree trunks shall be protected with a visible “tree fence”
at least 48 in. tall and protecting the tree and ground around the tree to a
minimum 10 ft. distance from the trunk of the tree.
ii.Tree marking: All Regulated Trees shall be marked with a sign stating “Protected
Tree”.
iii.Ground compaction avoidance: Measures shall be taken to minimize ground
compaction within the dripline of Regulated Trees as follows:
1.Prohibiting parking under the drip line of a Regulated Tree
2.Routing construction and equipment traffic so as to avoin the drip line
of a Regulated Tree
3.Prohibiting the storage of any material, equipment, debris, or excavated
material within the drip of any Regulated Tree
4.Avoiding, where possible, any grading within the drip line of a Regulated
Tree. Grading within the ground protected by a Tree Fence is
prohibited.
iv.Maintenance of normal hydration: Measures shall be taken to maintain normal
hydration for any Regulated Tree by:
1.Preventing the accumulation of storm water runoff within the ground
plane area of any Tree Fence.
2.Avoiding increased levels of hydration from temporary irrigation
system.
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3.Restoring hydration where the source of hydration has been disrupted
by the construction activity.
v.Preserve Tree Communities: Where a residential development is consider
e.Grading: Grading for residential construction and/ or the creation of a residential
building site shall:
i.Avoid steep grades:
ii.Take place within the “Building Area”: Any construction grading within a lot,
parcel, or tract shall be limited to the Building Area identified on the permitted
site plan page of the permit drawing set. Delineation of the Building Area shall
also identify where grading equipment shall be stored, if stored on site. The
building Area delineation shall also identify where excavated material will be
stored, if such material is to be stored on-site.
iii.Conform to the standards for tree protection:
f.Building/Street relationships: The siting and follow through design of residential
structures on lots, parcels or tracts larger than 30,000 sf. must accomplish a relation to
the fronting street that allows the front yard space to separate the street building
association in a way that the building orientation is derived from the yard and not
street. To accomplish this, the yard may:
i.Elevate above the street, creating a yard plane that is separate from the street
ii.Establish a yard from wherein the edge defined by the structure and the edge
defined by the street are not parallel
iii.Contain ground plane profile changes that visually complicate the structure/
street relationship.
Standard 3.2: Foundation
a.General: Foundation general standards regarding the appearance of constructing a
foundation for residential construction within the Town of Westlake. It is the intent of
these standards to mitigate the conspicuous visual differences between crawl space
foundation (pier supported) and slab foundation (generally soil supported). It is viewed
that lesser quality and lesser value residential construction tends to address foundations
without regard to a relationship with the general façade design. Therefore, these
guidelines are intended to bring the foundation into the elevation design as a
contributing element.
In addition, each foundation for residential construction shall be engineered based upon
a geotechnical report provided by a reputable geotechnical consultant than employs an
appropriate number of boring samples. The geotechnical report must be provided with
the permit drawing set.
b.Slab Foundation: Often construction of a slab foundation results in the creation of a
concrete “platform” upon which the residential construction is placed. As a result there
is an exposed thickness of concrete which lies along the entire baseline of the structure.
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To internalize this element into the elevation design, a ‘dropped” masonry ledge must
be provided. The “dropped” masonry ledge must be designed so that the distance
between the elevation of the ledge and the finished grade is no greater than 1.5 inches
above finished grade. For all veneer materials (masonry or stucco or other), there shall
be no more than 1.5 inches of exposed concrete at the foundation line.
c.Crawl Spaces: As with slab design (specified above) the intent of this standard is to
conceal the expanse of concrete usually associated with exposed grade beams with a
dropped masonry ledge or other means that allows no more than 1.5 in. of exposed
concrete between the finished grade and the veneer material of the construction.
All crawl space venting shall be accomplished with a decorative concrete or masonry
vent that is appropriate to the style of the architecture.
In addition, any crawl space access panels or doors shall be decorative in appearance
and located so that such assess panels/ doors are not visible to the street.
d.Where the grade is sloping, the
masonry ledge shall be stepped so that no
more than 6 inches of concrete is visible
above the grade at any point along the
grade.
Standard 3.3: Walls
a.General: Wall construction is considered a critical aspect of architectural integrity,
endurance, and value. Therefore, this manual sets forth certain standards for wall
construction that are meant to assure the above listed attributes.
b.Framing: For the purposes of energy rating, depth of offset at facade openings, and
more enduring construction; all wood framed, exterior walls of residential buildings
in Westlake must be constructed of a minimum 2 x 6 framing members. This
standard does not apply to any wall which is a “common wall” with an attached
structure.
c.Vapor barrier: All wood frame construction shall have vapor barrier behind any
façade veneer. Accepted vapor barriers include:
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i.30# Bituminous Builder Felt
ii.A building wrap moisture barrier/ wind barrier product that performs to a
level consistent with a 30# Bituminous Builder Felt when installed in
accordance with manufacturer’s specification.
d.Exterior offsets at openings: In residential construction, it is essential that the visual
presentation of building mass is consistent with a residential character. This sense
of mass can be greatly influenced by the presents of exterior offsets in the
perimeter building plane. Therefore, standards for building offsets include:
i.Single family Detached Homes: The sense of mass is limited by the
complexity of form characteristic with the style of the home. Therefore, the
following are building plane offset standards for the various style categories
of Westlake:
1.Traditional Styles: Most traditional styles derive from a
construction technology where a large expanse of undifferentiated
wall was not common. Therefore, residential structures designed in
a traditional style shall not have a lineal foot length of wall that is
more than 35 feet without a wall offset that is expressed as either a
horizontal off-set of at least 4 feet or expressed as a distinct
architectural form that expresses itself with a roof.
2.Contemporized Styles: Horizontal expression is the essence of most
residential, contemporary styles. Therefore, a lineal foot length of
wall plane contained within a single roof form or other form that is
compositionally integral to the overall design has no limit.
Otherwise the same limitations applicable to traditional design
(described above) shall also apply top contemporized designs.
ii.Single family Attached Homes: Single family attached homes, typically
constrained by narrower or otherwise more complicated lots tend to have
elongated plan geometries running coterminous with the side lot line.
Therefore, a single family attached structure shall not have a lineal foot
length of wall that is more than 45 feet without a wall offset that is
expressed as either a horizontal off-set of at least 4 feet or expressed as a
distinct architectural form that further expresses itself with a roof.
iii.Residential building blocks: Residential building blocks are generally limited
to multiple-unit residential structures and are characterized by larger
building forms that are generally closer in appearance to a commercial
building mass. However, the residential use of the structure requires that a
residential scale exists which is appropriate for residential living. Therefore,
Residential Block structure shall not have a lineal foot length of wall that is
more than 50 feet without a wall offset that is expressed as either a
horizontal off-set of at least 4 feet (which can include balcony structures
that are architecturally enclosed, or expressed as a distinct architectural
form that further expresses itself with a roof.
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e.Material and Material Use: Essential to enduring building quality is the use of
exterior materials. Therefore, the following standards apply to the permitted
exterior materials for Westlake (unless the approved/ adopted PD zoning ordinance
for a property allows a different material). These standards are:
i.Brick Unit masonry: All brick used in Westlake must be modular or allow
modular applications without cutting the brick material. All brick shall a
hard-fired brick, meeting a severe weather standard. Embossed or molded
brick which seeks to create a sense of aged/ distressed brick material is
generally prohibited unless approved by the Town Manager of Designee. All
brick shall be laid in such a manner as to avoid stacked joints. All building
corners (inside and outside corners) shall be executed in a “toothed”
masonry fashion. Mortar joints in brick shall not exceed 3/8 in. Weeping or
slump joints are prohibited unless approved by the Town Manager or
designee.
ii.Natural Stone: All Natural Stone used in Westlake must be laid in the veneer
wall in a manner that replicates the coursing characteristics of load bearing
stone work. “Coursing” means that the stones are:
1.Generally laid in the wall as they would lay on the ground
2.Consistently tight mortar joints where no more than 30% of the
masonry joints in any wall are larger than 3/8 inch.
3.When the juncture of stones requires a large area of mortar, to
maintain a level coursing pattern, smaller stones (called chinking
stones) shall be used.
4.Coursed stone patterns are generally acceptable, including Ashler,
Coursed Chopped Stone, and Coursed Rubble Stone. Mosaic
stonework as an exterior veneer is generally prohibited but may be
approved by the Town Manager or designee.
5.Cultured stone or other faux stone products are prohibited.
6.All stonework shall be laid in such a manner as to avoid stacked
joints. All building corners (inside and outside corners) shall be
executed in a “toothed” masonry fashion.
iii.Finished Stone: Finished stone includes all smooth-face stones trimmed to a
regular shape. All use of Finished Stone in Westlake shall be laid in a manner
that uses a thin mortar joint (made possible because of the uniformity of
material. All finished stone shall be laid in such a manner as to avoid
stacked joints. All building corners (inside and outside corners) shall be
executed in a “toothed” masonry fashion.
iv.Stucco: Stucco is viewed as a material of enduring quality in Westlake if the
manner of installation meets the following standards:
1.Substrate: The use of stucco on the street facing wall of any
residential structure except Residential Block structures shall be laid
over a unit masonry substrate. On all other walls, and all walls of
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Residential Block Structures, stucco may be laid over a cementitious
substrate applied to metal lath. Styrofoam as a substrate is
prohibited.
2.Stucco applications must be a 3-coat stucco over lath or masonry
technology. Dryvit/ EFS type systems are prohibited.
3.Shaping: Decorative details rendered in shaped stucco are
prohibited. All window / door surrounds, cornice, belt courses, and
base courses must be executed in a stone, brick, cast stone,
terracotta, or tile material. Shaped stucco is permitted when it
serves the purpose of allowing the wall plane to bend to achieve a
detail derived from manipulation of the wall plane (such as rounded
corner returns to windows and doors). Styrofoam as a substrate for
shaping stucco is prohibited.
4.Expression of expansion and control joints: The visual character of
stucco use in Westlake is that derived from stucco over masonry
where expansion/ control joints are not required (except those for
the masonry substrate). Therefore, where expansion/ control joints
are required for Stucco over a substrate other than masonry, such
expansion/ control joints shall be concealed by filling the joint with
an expandable filler that is troweled flat with the stucco, is the same
color as the stucco, and matched the surface texture of the stucco.
f.Opening surrounds: All openings in the exterior skin of residential construction shall
have an architecturally appropriate header and sill with an optional jamb except
where the style of architecture is associated with the absence of such detailing
(such more contemporized styles). When employed, all window / door surrounds,
cornices, belt courses, and base courses must be executed in a stone, brick, cast
stone, terracotta, or tile material. For certain styles the surround material may be
wood or timber when essential to the style (such as Tidewater Neo-Classical). When
a decorative opening surround is not used, there shall be a minimum offset from
exterior wall plane to the face of the window or door of 4.5 inches. Shaped stucco is
permitted for opening surrounds when it serves the purpose of allowing the wall
plane to bend to achieve a detail derived from manipulation of the wall plane (such
as rounded corner returns at windows and doors).
g.Relief: Relief is an essential visual characteristic of enduring quality as it is typically
the result of enduring materials and methods of construction. Materials with
greater relief such as wood and stone, are also materials which can be crafted. This
relationship between quality material and the work of the artisan is less likely with
many less expensive construction materials. Therefore, Westlake seeks to promote
relief and dimension in the execution of architectural details, motifs, and
articulation of opening and form with the following standards:
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i.Prohibited materials: For the purpose of attaining relief that is associated
with quality materials and construction, the following materials are
prohibited when used for surrounds, cornice, and decorative features:
1.Cementitious boards
2.Fiber glass
3.Styrofoam
4.Plastic
5.Aluminum (unless its application is characteristic of a style)
ii.Relief in architecture: Relief in architecture means the dimensional offset
between the building skin material and the exterior surface of doors and
windows. Therefore, the minimum dimensional offset between the building
skin and the exterior surface of doors and windows shall be a minimum of 5
inches.
iii.Relief in articulation: Relief in articulation means the dimensional aspects of
the assembly. Therefore, the minimum projection built-up profiles and
decorative assembly shall be ¾ inch per element of the assembly as
illustrated below.
e.Carpentered exterior trim: All carpentered exterior trim shall be high quality finish-
grade wood stock. Composition Wood products are prohibited with then n
exception that exterior grade finished veneer plywood, other smooth finished soffit
board, or Trimcraft may be used for soffits. If a trim installation is to be joined along
any continuous rum of material, the joint must be a “spline joint” of material. All
outside corners must be mitered and blocked, having sufficient closure that the joint
is not visible from the street. Corners may not be closed by any means other than a
carpentered joint. Trim clips are prohibited. Facia must be stepped at the drip mold.
Carpentered Trim that forms the wall veneer pocket must have a complexity
achieved in one of the following ways:
i.Trim mold
ii.Built-up step molding
iii.Other traditional detail such as dental mold.
b.Material transitions: Material changes in any elevation of a residential structure may
only occur under the following conditions:
i.Material changes at an inside corner
ii.Material changes that addresses an outside corner must wrap the corner
and change at a location at least 12 inches from that corner as termination
of an architectural detail/ element (such as a corner pilaster)
iii.Material change wherein the different material is contained within a distinct
architectural form that projects from the primary architectural mass.
iv.Material change reflecting an off-set between a lower floor and an upper
floor where the offset is at least 6 in.
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Material changes within the same architectural plane are prohibited.
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Standard 3.4: Openings
a.General: The articulation of openings is a key aspect of enduring quality and higher
value design. Openings are a primary focus of architectural detail and the treatment
thereof reveals consideration to detail and investment in craftsmanship of
construction.
b.Relation to composition and architectural forms: The following standards apply to
the positioning of and articulation of openings in the architectural façade:
v.All windows shall be below the cornice detail. Windows may abut the
cornice detail or be engaged with it if the design of the window surround
modulates with the banding or detailing of the cornice.
vi.Street visible windows shall be articulated with a projected surround or
header unless the absence thereof is a characteristic of the style being
proposed.
vii.To maintain a sense of purposeful design and compositional continuity, it is
important that the openings within an elevation have a common reference
line that engages the sill or head. Therefore, the random placement of
windows is prohibited. Where internal functions require that the
positioning of an opening deviate from the regulating line by which
windows are positioned, those windows must be decorative or toerwise of a
type that does
not require a
reference line
(such as a
round or
square
window).
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c.Glazing: Reflective glazing is
prohibited. Tinted glass and dark
adhesive films where the
transmission coefficient exceeds
27% are prohibited. Stained glass
is allowed provided the glass is
crafted in accordance with one of
the following techniques:
viii.Soldered Caming
ix.“H” Caming
No acrylic or “pourable”
techniques are allowed.
c.Windows: All windows on a street visible elevation must be wood or wood clad.
Standard 3.5: Roof
a.General: The roof and roof lines it creates are among the most important features of
a higher value structure. Most identifiable architectural styles are recognized, in
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large part, by the distinctive features of the roof. Therefore, enduring quality of
residential construction is significantly related to the form, material, and treatment
of the roof.
b.Legibility of Roof form: To the extent possible, roofs shall be massed with an orderly
sequence of subordinate roofs extending from a dominant roof mass or the roof
shall be specific to an architectural form which, expressed as individually roofed
components of the design, come together in a total composition.
c.Roof Materials: Roofs materials facing the weather shall be of high and enduring
quality. Permitted roof materials include:
i.High quality clay or concrete tile (with a thickness similar to clay)
ii.Natural Slate
iii.Metal: Traditional standing seam with standing folded and soldered seams
iv.Composition: High profile composition shingles equal to or better than 40-
year warranty roofing products. Three-tab shingles are prohibited
v.All composition shingle roofs shall have closed valleys.
d.Roof projections: No plumbing stacks, venting stacks, skylights, or arttic ventilators
shall penetrate the roof surfaces facing then street or visually dominant in the street
view. All such roof penetrations must be mounted straight and perpendicular to the
ground (except for skylights and attic ventilators) and be painted to blend with the
roof color. All venting stacks musty have lead jacks. Turbine vents are prohibited.
e.Gutters, downspouts, scuppers, and collection boxes: Gutters, downspouts,
scuppers, and collection boxes must be copper or an enduring prefinished metal
with minimum 20 -gauge thickness (e.g.
Kynar 500 or Hylar 500). Gutteres shall be a
minimum 6 in., half round profile attached
with gutter straps. Downspouts shall be 4 in.
minimum, round. Elbows and bends shall be
4 in. minimum plain and round.
f.Pitch relationships: Within the total
roof composition, a single pitch will be used
except where a change of pitch achieves
greater order in the ridgeline presented to
the street. In such cases, the change of
pitch shall not be visible to the street unless
the pitch change is used to cover a projected
architectural form.
Standard 3.6: Style Specific Details
a.General: The proper execution of style specific is characteristic of enduring quality
and residential areas which retain their value over time. The key aspects of
employing style specific details include:
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b.Material: Most styles whether the style is traditional or contemporary employ
materials by which crafted construction (a key aspect of architectural design) can be
executed. Therefore, construction details which are traditionally derived from work
of the stone mason, the carpenter, the metal crafter, the glass artisan, etc. must use
a material that the characteristic craftsman can work in. The employment of
systems or materials that replicate the work of a trade or artisan are prohibited.
c.Relation to composition and architectural forms: Most style specific details are
associated with the roof, the edges (e.g. corners and openings), and the closure to
weather (e.g. cornice). Therefore, the employment of architectural detailing
associated with a style must use the characteristic detailing of that style in ways
authentic to the style.
Standard 3.7: Fireplaces
a.General: Fire places were significant components of the interior and exterior
architectural identity. However, in more recent times fireplace systems have
transformed the external importance of the chimney into a utilitarian concession to
the mechanics of venting. It is the intent of this standard to restore the
architectural importance of fireplaces as an enduring aspect of quality.
b.Systems: Traditional tile construction or Isokern systems are approved for
Westlake. Metal fireplace systems may be used if the external expression of the flu
and its associated spark arrestor is visually undisguisable from Traditional or Isokern
systems.
c.Chimneys: All fire place
chimneys shall be brick,
stone, or stucco with a brick,
stone, or tile cap. Attention
shall be given to the
complexity and form of the
cap detailing. In addition, the
street visible rise of shaft
shall be detailed so that the
chimney has complexity in
plan as well as elevation.
Prefabricated metal
fireplaces and metal flus may
be used but their chimneys
must be masonry ore stucco
clad supporting a masonry
cap and present the
appearance of full masonry
construction.
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d.Chimney caps: All chimney caps must be masonry (stone, brick or tile) and fully
conceal the spark arrestor or any other features associated with a non-masonry fire
place construction.
Standard 3.8: Gates, Walls, and Fences
a.General: Gates, fence walls, and fences are aspects of the construction most often
neglected in terms of their enduring quality and have significant influence on the
visual quality of a community over time. Therefore, Westlake sets forth standards
which are meant to improve the enduring quality of gates, walls, and fences within
the town.
b.Relationship to the lot: Fences are prohibited in the front yard space of any lot
smaller than 30,000 sf. when it is part of a development of similarly sized (or
smaller) lots. Larger lots may have entry gates in the front yard space and masonry
or wrought iron walls extending from that gate. However, wood fences in the front
yard or any residence is prohibited unless the property is an agricultural landscape
and the wood fence is an agricultural form.
c.Fence Materials: Residential fences may be any of the following:
i.Masonry
ii.Wrought Iron with masonry corner columns
iii.Masonry corner columns and a masonry knee-wall supporting a wood or
wrought iron infill.
iv.Wood along property lines that are not visible to the street. Where wood fences
are used, they shall be supported by vertical tubular steel supports with at least
3 2x4 stringers supporting a wood fence design with a decorative wood cap
detail. The finished face of the wood fence must face to the outside of the lot, if
only 1 face is finished. Wood face members of the fence shall be a minimum of
¾ inches thick.
v.5 strand barbed wire or welded tubular agricultural fences where the property
is greater than 30,000 sf., not located in a development where such a fence
presents a contrast other fences of the development, and hosts an agricultural
use or the fence is part of an agricultural theme.
d.Gate Materials: Gates in residential fences may be any of the following:
i.Wood with frame members measuring a minimum of 2.5 inches thick and infill
planks measuring a minimum of i.5 inches thick.
ii.Wrought Iron with the frame measuring a minimum of 1.5 inches square with
pickets of at least ¾ in. square with welded connections. Such fences may be
made of thick wall tubular steel with any finials or other decorative detailing
being made of solid stock and welded to the tubular fence construction.
e.Corners and expression of support structure: All property corners of a property line
fence must be supported by a column that is at least 8 in. square. For wood fences
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that are not visible to the street, the decorative corner post may be wood. In all
other applications, the decorative corner post must be masonry.
f.Prohibited materials and wall types: The following fence materials and wall types
are prohibited:
i.Thin wall construction
ii.Cast or embossed concrete walls
iii.Picket materials less than ¾ inches thick
iv.Iron fences with mechanical connection assemblies
v.Prefabricated decorative elements that are designed to slip over stock
tubular steel shapes.
Standard 3.9: Entries
a.General: In residential design, the entry function is the focus of architectural
emphasis. Perpetuation of this importance into the future residential development
of Westlake, is a feature of enduring quality that assures Westlake’s place replatoive
to its own history. Therefore the
entries are an important
component of enduring quality in
Westlake.
b.Materials: All entries shall be
solid wood or steel. However,
pressed steel doors which are
manufactured to look like wood
doors are prohibited in single
family or single family attached
buildings.
c.Articulation: The architectural
form which embodies the entry
shall be: (A) the dominant roof
mass; or (B) engaged by the
dominant roof mass.
Standard 3.10: Garage Doors
a.General: Garage doors are an important investment in enduring quality as the
utilitarian purpose of the garage is often used as an opportunity to introduce
cheaper and less enduring door types and/or materials. Therefore, garage doors are
viewed an aspect of enduring quality.
b.Styling: When garage doors are facing a street, double doors are prohibited and
paired single doors are permitted. Therefore, where garage doors face a street,
garage doors shall not exceed a width of 9 feet. All garage doors shall have masonry,
stone or stucco over the garage door up to the soffit. Cornice details shall continue
V
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uninterrupted over the garage door. All garage doors shall be recessed a minimum
of 12 inches. Adjacent doors in the same building plane shall be separated by at
least 12 inches of building veneer.
c.Materials: All garage doors shall be solid wood on a metal door frame.
Standard 3.11: Exterior light fixtures
a.General: The means and method of lighting is an enduring feature of quality for
Westlake. Proper lighting is a designed effect which is as important to the
architectural quality of the Town as the buildings themselves.
b.Types Lighting: Pole-mounted lighting or building mounted high intensity lighting, or
foundation mounted up-lighting is prohibited on any lot small than 1 acre. Or any lot
in a development of lots as the continuity of light treatment is an important feature
of the broader visual character. Landscape lighting is encouraged.
c.Size: Exterior wall or plinth mounted light fixtures shall be at least 12 inches tall,
exclusive of decorative finials or brackets.
d.Light: The light source (regardless of type) shall emit a soft or warm white light
(2700 degrees Kelvin or higher)
e.Materials: Exterior wall mounted or plinth mounted lights shall be crafted of metal
with soldered or welded connections. Cast aluminum or iron light fixtures are
prohibited.
Standard 3.12: Street visible Wrought Iron
a.General: Wrought Iron is one of the few areas in the elevation of a residence where
qualities of craftsmanship can be displayed. Because craftsmanship is an important
aspect of enduring quality, wrought iron railings, fences, gates, and/or other
wrought iron elements is also an important aspect of enduring quality.
b.Dimensions: Minimum dimensions for wrought iron are:
c.Frames and other structural support of the pickets shall not be less than 1.5 inches
in either width measurement or 1.5 inches in diameter if round.
d.Pickets shall not be less than ¾ inch in width or diameter.
e.Panels shall be made of metal plate material with a minimum thickness of 3/16 inch.
f.The wall thickness of any tubular steel shall be ___ inches.
g.Visual treatments and decorative elements: Decorative elements (such as finials,
rings, etc.) shall be made of solid stock and welded to the pickets or frame as per
the design. Attachment of pickets to frame and all other components of the
wrought iron construction shall be welded, mechanical connections are prohibited.
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Section 4: Non-residential Construction Quality Standards
This Section sets forth the desired standards that must be implemented when designing a n0n-
residential structure in Westlake. These standards are intended to:
Establish a recognizable enduring quality of Westlake’s non-residential building stock.
Maintain and perpetuate the distinctiveness of Westlake that derives from existing and
exemplary Westlake projects such as Deloitte and Solana.
Promote new development that has:
o Dimensional relief
o High craftsmanship and workmanship
o Quality materials and construction methods
The design of each non-residential structure in Westlake must demonstrate conformance to the
standards specified below prior to receipt of a building permit. The Town Building Official shall
determine if a standard has been met or a satisfactory “as equal” substitution has been proposed. More
specifically, the standards applicable to non-residential are:
1.Site-work and Site Design
a.General: Site-work includes all aspects of site preparation that are related to the
creation of a building site within a platted lot, parcel, or tract of land. It is the intent of
these standards to create more distinctive non-residential fabric that avoids
characteristics common to commercial strip development or speculative office projects.
b.Relationship to adjacent developments: Although most non-residential projects are
contained within projects specific to a particular lot, tract or parcel; Westlake seeks to
avoid the segmentation of its non-residential fabric commonly associated with project
autonomy by promoting project interconnectivity. Key features of interconnectivity
include:
i.Vehicular Connectivity: Where an adjacent property provides circulation stub-
outs, such stub-outs should be extended to and connected with the vehicular
movement patterns of the subject site.
ii.Pedestrian Connectivity: Where an adjacent property provides Trail and
Pedestrian-way stub-outs, such stub-outs should be extended to and connected
with the vehicular movement patterns of the subject site.
iii.Landscape Connectivity: Where an adjacent property provides open space or
streetscaping along a major arterial required by the Westlake 2015
Comprehensive plan, such open space or streetscaping should be extended to
and connected with the open space and streetscaping patterns of the subject
site.
iv.Natural Feature Connectivity: Where an adjacent property preserves a plant
community, landmark landform, or other natural feature that extends into the
subject property such natural preservation should be extended to and
connected with a reserved continuation of the plant community or natural
feature into the subject site.
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c.Condition during construction: Every lot, parcel, or tract which is the site of non-
residential construction must maintain the site in the following condition from the start
of site-work to the completion of building construction thereon:
i.Containment of all construction debris in locations generally screened from
public view by a built or natural screen.
ii.Removal of all excavated material within 45 days of the excavation work unless
the excavated material is being stockpiled for reuse on the subject site. In which
case, excavated material shall be stored in a location on the site most concealed
from public view. If the building plate configuration prohibits such location, then
the Town Building Official shall consider and approve an alternate site location.
iii.Removal of all plan material and biomass within 2 days from any grubbing, tree
removal, tree pruning, shredding, and/or other trimming/ selective cutting
activity.
iv.No more than 1 temporary builder/developer sign.
v.No more 1 premise announcement sign per structure even though the
contiguous structure may contain multiple premises. However, the single sign
structure can announce the individual premises where multiple premises in a
contiguous structure exists.
vi.Location of any temporary sanitary facilities at a place within the site that is not
visible to the street. If street visibility is unavoidable, then the temporary
sanitary facility must be screened with an earthen berm, temporary landscape
screen, or a decorative wood screen. Location of any temporary sanitary facility
so it is visible to the street shall require approval of the location and the method
of screening by the Town Building Official. The building and site-work contractor
shall keep a set of permitted construction plans on-site so they may be viewed
by a Town official when deemed necessary by that Town Official. The on-site
construction set shall also show any change orders or “as built” conditions
which are different than the permitted drawing set.
d.Drainage: All drainage swales and/or drainage ways shall be designed and constructed
so as to create natural looking ground conditions. Therefore, artificial appearing side
slopes, detention/ pool geometries, and/or visible flow lines that are overly angular or
straight, retention/detention facilities that are square/ angular/or any regular geometric
shape shall be avoided.
e.integration of water Generally, the commercial areas of Westlake (such as the Regional
Commercial District or the Community Commercial 1 District) are located toward State
Highway 114, in places where the lower elevations of Westlake exist. As a result, such
areas also become the general repository of Drainage flows as such flow makes its way
to lake Grapevine. These areas possess a greater potential to integrate water with site
design so that a more organic relationship between development and water exists.
Therefore, site work in Westlake shall accommodate natural flows in natural or natural
like conditions that have influence on the form of development.
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f.Parking: Due to the higher parking demand rate associated with non-residential
construction, construction parking is often a problem unless it is coordinated by a
parking management plan which prevents random parking at tree lines, within drip
lines, and amidst native vegetation, etc. which normally exists at the edge of the
construction zone. Therefore, non-residential site work in Westlake shall require
determination of designated parking areas which avoid tree drip lines, edges of wooded
areas, and patches of native vegetation so that the native fabric is not further displaced
beyond the construction zone by random parking.
g.Tre e protection: Tree protection: All trees remaining on a lot, parcel, or tract and
exposed to the building activity or within 20 feet of the building site (hereinafter
regulated trees) shall be protected as follows:
i.Tree fencing: Regulated tree trunks shall be protected with a visible “tree fence”
at least 48 in. tall and protecting the tree and ground around the tree to a
minimum 10 ft. distance from the trunk of the tree.
ii.Tree marking: All Regulated Trees shall be marked with a sign stating “Protected
Tree”.
iii.Ground compaction avoidance: Measures shall be taken to minimize ground
compaction within the dripline of Regulated Trees as follows:
1.Prohibiting parking under the drip line of a Regulated Tree
2.Routing construction and equipment traffic so as to avoin the drip line
of a Regulated Tree
3.Prohibiting the storage of any material, equipment, debris, or excavated
material within the drip of any Regulated Tree
4.Avoiding, where possible, any grading within the drip line of a Regulated
Tree. Grading within the ground protected by a Tree Fence is
prohibited.
iv.Maintenance of normal hydration: Measures shall be taken to maintain normal
hydration for any Regulated Tree by:
1.Preventing the accumulation of storm water runoff within the ground
plane area of any Tree Fence.
2.Avoiding increased levels of hydration from temporary irrigation
system.
3.Restoring hydration where the source of hydration has been disrupted
by the construction activity.
v.Preserve Tree Communities: Where a residential development is consider
h.Grading: Grading for non-residential construction and/ or the creation of a building site
shall:
i.Avoid steep grades: Westlake is distinguished by its dramatic and varied
topography. Further, it is the intent of Westlake to preserve the distinctiveness
of this ground plane as much as is reasonably possible. To that end, non-
residential site work in Westlake shall:
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1.Submit a grading plan for Town approval that identifies the existing
topography and proposed topography after grading as well as any
proposed grade retaining structures.
2.Any proposed grading which engages a natural slope of 10% or greater
shall acquire Town approval.
3.To the extent reasonably possible, Westlake encouraged that grade
changes across a site be accommodated with architectural solutions
that are integral to the primary development and not with independent
retaining structures meant to create lot pads where vertical
development occurs independent of natural grade.
ii.Take place within the “Building Area”: Any construction grading within a lot,
parcel, or tract shall be limited to the Building Area identified on the permitted
grading plan page of the permit drawing set. Delineation of the Building Area
shall also identify where grading equipment shall be stored, if stored on site.
The building Area delineation shall also identify where excavated material will
be stored, if such material is to be stored on-site.
iii.Conform to the standards for tree protection: All grading shall confirm to the
standards for tree protection specified above. Tree preservation zones shall be
delineated with a tree protection fence prior to the start of grading.
g.Screening: Westlake seeks to create a view of development both in-process and
completed that is not cluttered by the presence of storage, temporary facilities, or utility
services. Therefore, every reasonable effort shall be made to screen such aspects of the
site work as follows:
i.Storage: Storage of excavated material, construction debris, and construction
materials shall be accommodated in an orderly way so that standing storage
areas which remain on-site for more than 10 days are effectively screened from
street view by:
1.Temporary earthen berm
2.Wood fence
3.Natural/ native landscape
Each building site is encouraged to designate a storage area that will serve the
project.
ii.Temporary Facilities: Temporary facilities such as construction trailers and
sanitary facilities shall be located as follows:
1.Construction Trailers may be located in convenient and accessible
locations fronting a street provided that such trailers are in good
condition, with visibly designated parking, provide foundation
screening, and have a porch and stair entry with entry door cover.
Construction trailers not having these features shall be located toward
the rear of the property in less visible locations.
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2.Sanitary Facilities shall be located toward the rear of the construction
site in places less visible to the street. Sanitary facilities shall be
grouped and not spread out. Facility groups shall be screened with a 6ft.
privacy fence that provides concealment but still allows access by
service vehicles.
iii.Utility and trash Services for the vertical development: Typically, non-residential
construction requires large electric transformers which are typically located in
proximity to electric ROW’s along major arterials. Where such transformer
facilities are necessary to serve development or where trash facilities are
necessary to serve development, they shall be screened in one or a combination
of the following ways:
1.Landscape Screen: Electricity Transformers may be screened with
native grasses attaining a height of 4 ft. in combination with native trees
and shrub materials planted in natural drifted forms or other forms that
are part of a Master Landscape Plan.
2.Built Screen: Both Electricity Transformers and Trash facilities may be
screened with a masonry screen that is an extension of on-site retaining
walls, decorative walls, or other screening walls
3.Architectural Screen: Both Electricity Transformers and Trash facilities
may be screened with an architectural feature that is an extension of
the development architecture or an accessory structure with visual
qualities of the development architecture.
h.Loading: Loading areas for non-residential development generally require sufficient
maneuvering area for larger service vehicles. Therefore, loading facilities must be
sufficiently screened or more integral with the development architecture, thereby
making such facilities less apparent. Loading facilities in non-residential construction
must be either:
i.Screened: All loading facilities meant to accommodate trucks with 3 axels or
more must be so located that such facilities do not front a public street. In
addition, street views of such facilities must be screened with one of the
following:
1.A landscape screen comprised of evergreen screening trees and shrubs
that effectively screens at least 70% of the facilities street visibility
(excluding and driveways).
2.A built masonry screen that is at least 8 ft. and is an extension of the
architectural plane of the primary building.
ii.Architecturally Integrated: Loading facilities may be architecturally careened,
meaning that the loading bays and drives are components of:
1.A parking structure
2.A building extension which encases the loading facility
3.A lower floor covered by an upper floor that is supported so that the
loading facility is subordinated to the upper floor.
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i.Building mechanical Services:
2.Walls
a.General: Walls express the mass of the structure and convey its sense of permanence.
Where there is greater relief in the wall, there is a greater sense of mass conveyed
through the deeper inset of void areas and the consequent shadow. This conveyance of
mass is most dramatically seen in the Legaretto’s design of Solana. Westlake, views the
sense of greater mass as characteristic of the Town and indicative of enduring quality.
Therefore, the walls of non-residential construction in Westlake must demonstrate the
following features:
b.Wall systems: Generally, veneer walls over frame construction are discouraged in non-
residential development unless the frame adds dimension to the wall to replicate the
relief of a load-bearing masonry construction. Whether a modified frame or a load
bearing masonry wall the offset between the exterior wall plane and the surface of any
window or door shall be a minimum of ___8 inches. Where masonry spandrel systems
are employed for taller buildings, such systems must provide the same relief.
c.Wall finishes: All non-residential construction in Westlake shall be a predominantly
masonry finish. The percent of masonry on the exterior of any non-residential building,
excluding the areas of fenestration, shall be as follows:
i.1 story: 100 % shall masonry
ii.2-3 story shall be no less than 60% masonry
iii.3-5 story shall be no less than 50% masonry
iv.Over 5 story shall be approved by the Town
Where the masonry system or technology used requires control joints or expansion
joints, such joints shall be concealed as follows:
v.Hidden by a finish detail that covers the joint
vi.Concealed with an architectural detail (such as the inside corner of intersecting
forms or pilaster or the line of a projected belt course or sill course, etc.)
d.Accepted masonry: The accepted Masonry materials include:
i.Brick that is laid in running bond or other structural stone bonds (e.g. Flemish
bond) and stone spandrel panel systems that use full dimension brick and have
the appearance of structural bond application.
ii.Natural Stone that is coursed in a load bearing patterns (Mosaic patterns are
prohibited unless specifically approved by the Town).
iii.Smooth face Stone or cut stone that is coursed or attached with stone veneer
systems which use true stone cut for such applications.
iv.Unit Concrete Masonry that is rough face or split face
v.Stucco that is applied to a unit masonry substrate. When not applied to a unit
masonry substrate, the stucco application may be considered an accent material
and is permitted to be used as a non-masonry material to the permitted
percentage of total wall specified above.
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e.Accepted non-masonry materials: Non-masonry materials may be used in combination
with masonry as specified in “c” above. Accepted non-masonry materials include:
i.Stucco over a substrate other than unit masonry
ii.Commercial metal panel systems or steel plate with a minimum ¼ in. thickness
(including Corten)
iii.Special glass or other fabricated panel of a fired material that is an intrinsic
aspect of the architecture and approved by the Town.
f.Horizontal relationships within the wall: Unless there is a specific compositional intent
to an arrangement of openings within the wall plane, such openings shall general align
horizontally and vertically. However, the use of ribbon glass is prohibited.
g.100% glass structures: In accordance with item “c” above, non-residential buildings
sheathed in glass or glass systems are prohibited.
3.Openings
a.General: Openings in the architectural wall plane and the treatment thereof is
important to Westlake as an enduring aspect of both quality and identity. Legoretto’s
deep set piercings (for openings) of the massive wall planes of Solana illustrate that the
sculptural qualities of this design are, to a significant extent, visually conveyed by the
articulation of openings. Similarly, the horizontally and vertically aligned placement of
openings in the Deloitte elevation allows material changes in the wall plane separating
windows to create graphic patterns. Westlake views the innovative and articulate
treatment of openings to be a significant aspect of enduring identity and building quality
for the Town.
b.Glazing and glazing systems: Reflective glass is prohibited. Glazing systems may be used
only if the final installation has the visual qualities of a window. Buildings exteriors that
are comprised of glazing and a glazing system are prohibited unless special approval, of
such use of glass, is authorized by the Town Council in recognition of architectural
excellence.
c.Off set at the wall: It is the intent that openings be deeply set into the mass of the wall.
Therefore, a ___ in. offset is required between the plane of the opening and the plane
of the wall.
d.Articulation: Non-residential buildings in Westlake will express window openings as
voids in a contiguous wall plane. Therefore, ribbon glass and totally glass buildings are
prohibited unless special approval, of such use of glass, is authorized by the Town
Council in recognition of architectural excellence. The relationship of void to solid shall
not be greater than 50% void…meaning that the area of void cannot amount to more
than 50% of the solid wall area unless special approval, of a greater ratio, is authorized
by the Town Council in recognition of architectural excellence. However, areas of solid
glazing are permitted, provided that they:
i.Are associated with, and limited to, an articulated sub-mass of the building
design.
ii.Are limited to an area beneath a projecting roof that defines the area of glass
apart from the rest of the wall
36
.
iii.Where transparency of the ground floor is a key feature in the “ground level”
interaction as described below.
4.The Ground level
a.General: The relationship between the ground plane and a non-residential structure is
key to the structure’s participation in the aspect of Westlake common to all
development. The Town desires that a building’s interaction with the ground is one that
participates in human activity (where such activity is prevalent) or responsive to natural
setting. Therefore, the ground floor of any non-residential structure is an enduring
aspect of building quality in Westlake.
b.Pedestrian accommodations: The visual message of any non-residential, as it interacts
with pedestrian use of the ground plane is “come-in” instead of “stay out”. To have
such an inviting message, the portions of the structure interacting with the ground
plane must embody such feature as:
i.More transparent
ii.Barrier free
iii.Highly amenitized for the comfort and pleasure of pedestrians
iv.Create favorable micro-climate conditions
v.Externally express internal building activities
c.Natural accommodations: The visual message of any non-residential structure that
located in a special relationship with a natural feature must embody such features as:
i.Allow a blending if interior and exterior that is not defined by the building wall
ii.Allow the pedestrian to stand in a special relationship to a natural feature or
natural system…such as a pedestrian overlook at a lake edge.
iii.Limit all intrusions into the natural feature or system to the architectural plane
of the structure. Creation of a building pad apart from the walls of the structure
is prohibited where such pad encroached on special natural features or systems.
5.The roof
a.General: For the most part, Westlake non-residential design employs a pitched roof
form with a few exceptions. Westlake seeks to maintain a general continuity throughout
its non-residential fabric while encouraging the innovative use of roof forms as a major
architectural feature. Therefore, the roof as an architectural feature is an important
design element that sets Westlake apart from other cities and Townships in the Highway
114 corridor.
b.Roof forms. Generally roof forms are either:
i.Gable form
ii.Hip form
iii.Barrel form
iv.Shed form
v.Flat
It is essential that the roof design is simple with clean and uninterrupted ridge lines and that
multiple roof forms are not intermingled unless differing forms are used on subordinate
37
.
architectural features as part of a complete composition concept. Therefore, while gable
and hip forms can be combined, the combination of other roof forms is generally
discouraged except where specific architectural purpose is served. A flat roof may be
combined with any roof form. Roof forms other than those listed above are prohibited
unless specifically approved by the Town.
c.Roof materials: Non- residential roofs must employ only quality roof materials.
Approved roof materials include:
i.Metal Roof, including commercial metal systems that create uniform seams that
run parallel to the rake or perpendicular with the rake. However, such
commercial systems must have closure details and closure fabricated trim that
is low profile. Where a commercial system is employed, the roof form must be
simple so that the mechanics of the system are not consistently compromised to
accommodate unusual roof intersections, crickets, complex valleys, short hips.
ii.Tile where the relief of the tile (if a cementitious product) is consistent with the
relief normally associated with a clay tile product. Where a barrel tile is used,
the architecture of the structure must be appropriate for the employment of
such a style specific roof material.
iii.Slate which includes a natural slate and manufactured slate that provides the
appearance of a natural slate. Man-made slate products must be guaranteed
against fading. Hips shall be mitered.
iv.Built-up or membrane roofs are acceptable for flat roof applications when
installed in accordance with the manufacturer’s specification and qualifies for a
warranty and where a flat roof is concealed behind a minimum 10 in. parapet.
Composition roof products are prohibited in non-residential applications.
d.Legibility: In non-residential applications, it is essential that the roof have a clear and
legible composition. Therefore, a roof must be associated with a clear architectural
mass from which it derives its form.
6.Parking:
a.General: The generally greater parking demand of non-residential development
produces large expanses of parking apron that tend to isolate the development
structure within a zone of parking, thereby detaching the primary structure from a
desired relationship with the landscape. To avoid the visual dominance of parking areas
that isolate buildings non-residential parking in Westlake must meet the following
standards in addition to any parking landscape requirements contained in the Westlake
Code of Ordinances or an individual PD Ordinance.
b.Form and expanse: Where surface parking areas engage natural water or land features,
the parking geometries shall avoid straight lines and introduce curvilinear parking edges
that are more associated with the natural landscape they engage. In addition, surface
parking areas shall avoid large single expanses where any single expanse of
uninterrupted parking apron exceeds ___% of the land area less the building footprint.
38
.
c.Relationship to street: Surface parking areas shall avoid creating edges that parallel
street pavement and abut the street parkway with a curvilinear edge.
d.Ruralization or urbanization of the parking facility: There are ___Character Districts
ascribed to Westlake in the 2015 Comprehensive Plan which describe settings that are
more urban (e.g. The Regional Commercial District) and settings that are more rural (e.g.
Community Commercial 3 District). In each of these settings, when surface parking is
associated with non-residential development, the parking itself is a significant
component of the visible landscape and should embody features consistent with the
nature of the Land Use Character District in which such surface parking is located.
Therefore, surface parking related to non-residential development in Westlake shall
embody qualities of layout and landscaping that contribute to implementation of the
Land Use Character District in which such surface parking is located and include the
following:
i.Layout: Surface Parking areas located in Regional Commercial and Community
Commercial 1 Districts shall compliment the more urban character of such
districts by maintaining regular geometries in layout and parallel arrangement
of parking rows. However, in more pastoral areas (e.g. Community Commercial
2 and 3 Districts and certain Town Community Districts in closer proximity to
Dove Road) shall employ a curvilinear layout wherein the undulating rows open
up areas of landscaping which further breakdown the normal expanse of
parking.
ii.Landscaping: The dominance of landscaping becomes more important as the
surface parking areas are located in more pastoral Land Use Character Districts.
Therefore, surface parking areas located in Community Commercial 2 and 3
Districts and certain Town Community Districts located in close proximity to
Dove Road must provide landscape areas within the parking layout that permit
the drifted clustering of native trees. These landscape areas, in aggregate, for
and single parking layout must permit at least 1, 3.5 in caliper tree (measured 12
in. above the root flair) for every 10 parking spaces and comprise a planting
space no smaller than ___% of the total surface parking lot.
7.Screening
a.General
b.Relationship to the primary building
c.Materials, height, and opacity
Section 5: Landscaping
1.General
a.Extension of and integration with the indigenous natural fabric
b.Natural forms over ornamental
c.Rural and urban treatments
d.Tree preservation
39
.
e.Native plant community preservation
2.Residential landscaping
3.Non-residential landscaping
40
Plan ElEmEnts: Housing Plan 267
Part three: the Plan elements
section seven: the housing Plan
INTRODUCTION
It is noted in the Economic Development
Plan to follow that broadening housing
choices and neighborhood amenities
would make Westlake a more attractive
location for the nation’s top employers,
which will, in turn, drive demand for high-
quality, high-value housing options. With
total non-residential entitlements in place
approaching 25 million square feet, it
is critical that Westlake position itself as
a premier destination for employers to
ensure a sustainable future and preserve
the value that exists in the area. Solana is
a picture of what happens in a community
that attracts corporate locations. Those
corporate locations move on leaving
behind specialized building plates that are
difficult to adapt to a speculative market.
Therefore, Westlake must make sure that it
is on top of its game in terms of retention
and lifestyle offerings or the changing
landscape, as a result of abundant
entitlement, will leave corporate centers
wanting for the environmental assets they
saw at the outset. Among the key Plans
(including the Economic Development
Plan, Land Use Plan, Thoroughfare Plan,
and Open Space Plan) to attracting and
retaining the region’s top employers is the
Housing Plan.
Westlake Comprehensive plan Update268
Current Westlake Housing Offerings
Currently, Westlake generally offers
one type of housing product: large lot
or acreage home sites in communities
that generally attract affluent mature
professional households, which are drawn
to Westlake’s pastoral setting, high-quality
schools, and amenities. With a significant
amount of commercial space planned
for the area, along with strong access
to existing employment centers, market
forces will enhance Westlake’s appeal to
a more diverse set of households, leading
to market opportunities for a wider variety
of housing options. It is not that Westlake
must offer a residential product for every
budget and household type (lower
priced product and rental products can
be offered in communities that have
transportation connections to Westlake),
but a wider spectrum of high-quality
housing types will broaden the appeal of
Westlake for executive decision-makers
as well as the talent they seek, many of
whom command high compensation but
have varying housing needs and purchase
motivations. If the Town is unable to offer
products besides those currently available,
surrounding areas could secure the highest
quality employers, and with them, more
affluent households.
It can be said that the “quasi-rural estate”
house type that prevails in Westlake speaks
to its position as a quiet Township on the
edge of the urban outreach of Dallas
and Fort Worth. However, with continued
rapid growth of the SH 114 corridor
and the magnitude of non-residential
entitlement currently held within the
Planned Developments, Westlake’s current
“edge” condition will transform to one that
is more centrally located. Therefore, the
question is whether the Town can maintain
the benefits of its edge character in the
midst of inevitable growth. Key to this is to
protect the current residential portions of
Westlake by proper transition to the non-
residential portions through higher priced
housing options that preserve the sub-
market that Westlake possesses and attract
higher value non-residential development
(also important to the preservation of
residential value). This Housing Plan seeks
to accomplish value preservation through
coherent sub-market definition and land
use transition.
Figure 151 illustrates the distribution of
residential entitlement and zoning within
the Town of Westlake as of August 2014.
Note that there is a diversity of housing
product permitted by current entitlement/
zoning with no specification of price
point. Further, the pattern of distribution
is fairly random, raising the potential for
land use conflict between residential
and non-residential development. Such
land use conflicts (in situations where the
residential use is not apart of a “mixed-
use” designation) weakens both the value
of the non-residential development and
the residential development as well as
the desirability of Westlake as a location
for higher end residential product. It is
likely that residential use close to the
freeway (such as the 6,000 sf lots in PD-3)
will not be able to command the price
that PD 3-1 (Vaquero Estates) commands.
This begins a potential trend of broad
price diversification. The current random
distribution of product type and price
point must be encouraged to redefine
itself as coherent pattern of sub-market
communities that transition toward the
non-residential uses, which is the intent of
this Housing Plan.
Metroplex Executive Housing Corridors
In the past 30 years, executive housing
Plan ElEmEnts: Housing Plan 269
corridors have emerged outside of Loop
635. The area north of Loop 635 along the
Dallas North Tollway represents the most
robust growth corridor, garnering a large
share of executive household growth
over the last three decades. The SH 114
corridor northwest of DFW airport including
Southlake, Trophy Club, and Westlake,
represents another strong executive
housing concentration. The area’s strong
schools and access to employment
located along SH 114 will continue to
draw affluent households to the area.
Likewise, additional employers will likely be
drawn to the area as the concentration of
executive households continues to grow
and as housing options that appeal to a
variety of household types and lifestyles,
critical to attracting the best employers,
evolve.
Currently, Westlake attracts executive
households largely between the ages of 35
and 64, accounting for 87% of households
earning over $200,000 within a 15-minute
drive of Westlake Town Hall. About 3% of
these affluent households are between
the ages of 25 and 34, and 10% are over
the age of 65. Other executive housing
corridors throughout the Metroplex feature
affluent households across a wider range
of ages. For instance, 6% of Plano’s affluent
households, and 10% of Las Colinas’
affluent households are between the
ages of 25 and 34, many of whom may
aspire for the large home on a large lot
but may currently require a home more
accommodating to their life stage and
lifestyle. These are future “move-up” buyers
in Westlake that the area currently does
not attract.
In addition to younger households, other
executive housing corridors also feature
a larger share of affluent retirees with 21%
of affluent Las Colinas households and
Figure 151: Current Residential Entitlement Distribution
Westlake Comprehensive plan Update270
13% of Plano households over the age
of 65. Westlake currently contains only
about 17 of these households according
to 2013 data from ESRI Business Analyst. The
introduction of product types appealing
to older households will allow Westlake’s
current mature professionals and empty-
nesters to remain in the community and
downsize to a more suitable product;
perhaps a product that is lower
maintenance but not lower quality.
Figure 152: Median Home Value by Block Group: Dallas-Fort Worth Metroplex Source: ESRI
Figure 153: Households Earning Over $200K by Age: Dallas Executive Housing Corridors Source ESRI
0%
20%
40%
60%
Under 25 25-34 35-44 45-54 55-64 65-74 75 and over
Westlake Plano Las Colinas Central Dallas
Plan ElEmEnts: Housing Plan 271
Overall, Westlake’s quality of life will
appeal to a variety of affluent market
segments currently not present in the
area. The Town’s strong access to SH
114, appealing site aesthetics, and open
space are already major draws. The
addition of employment and supporting
retail uses will help attract affluent young
professional and retiree households
seeking a more mixed-use environment.
The level and quality of these offerings
will determine what share of high-earning
households Westlake will capture (or lose
to communities offering more mixed-use
settings).
New Home Demand Summary
The majority of Northeast Tarrant County’s
new housing demand is concentrated
at prices below $750,000. While this area
contains almost 14,000 households earning
over $200,000, Westlake is capturing a
small portion of this demand because it
offers predominantly large-lot products
that appeal only to a certain type of
buyer. The inclusion of more product
types will allow Westlake to capture
more of these affluent households, and,
thus, higher-quality employers. Employee
housing priced under $750,000 (or higher)
can be accommodated in areas outside
of Westlake.
In particular, Westlake’s quality of life will
appeal to affluent households without
children encompassing 57% of total
demand for homes over $500,000 north of
Southlake Boulevard. These households will
be more motivated by Westlake’s strong
access, site aesthetics, and access to
employment and retail when compared to
households with children, who are largely
motivated by the presence of Westlake
Academy.
Young professionals and young families,
classified as households age 25 to 34, will
generate annual demand for more than
15 new homes priced over $1 million in
the area north of Southlake Boulevard.
According to the U.S. Census, Westlake
currently contains just three affluent
households between the ages of 25 and
34. Retirees will be another large source
Figure 154: Office Space and Housing Correlation in North Texas Cities
0%20%40%60%Under 25 25-34 35-44 45-54 55-64 65-74 75 and overWestlakePlanoLas Colinas Central Dallas
Westlake Comprehensive plan Update272
with demand for more than 11 homes per
year over $1 million. With just 17 current
affluent retiree households in Westlake,
the area is likely to see a strong increase
in households over age 65 as commercial
uses are added and mature professional
households age in place.
The market trends noted above establish
that emerging market conditions in
Westlake will include demand for more
diversified housing options, and the
inclusion of a variety of housing types
will allow Westlake to preserve the
Town’s value, attract younger buyers,
meet the future housing needs of an
aging population, and mitigate value
encroachment. Current entitlements allow
for more than 2,000 single-family residential
units and 330 multi-family residences, which
establish that zoning is in place to allow
more diversified housing options. Although
0 3
107
594
340
606
0
100
200
300
400
500
600
700
Less than $150K $150,000 -
$199,999
$200,000 -
$249,999
$250,000 -
$349,999
$350,000 -
$499,999
$500,000 and
above
Employee Housing Outside of Westlake
3
64
34
17
71
109
44 54
0
20
40
60
80
100
120
Young Families (25-34)Mature Professionals (35-
54)
Empty-Nesters (55-64)Retirees (65+)
Existing Westlake HH, Incomes over $200K Annual New Home Demand: North of Sotuhlake Blvd.
Alternative Households Attracted
to Westlake with Alternative
Product Preferences
Alternative Households Attracted
to Westlake with Alternative
Product Preferences
Westlake Target
Households
0 3
107
594
340
606
0
100
200
300
400
500
600
700
Less than $150K $150,000 -
$199,999
$200,000 -
$249,999
$250,000 -
$349,999
$350,000 -
$499,999
$500,000 and
above
Employee Housing Outside of Westlake
3
64
34
17
71
109
44 54
0
20
40
60
80
100
120
Young Families (25-34)Mature Professionals (35-
54)
Empty-Nesters (55-64)Retirees (65+)
Existing Westlake HH, Incomes over $200K Annual New Home Demand: North of Sotuhlake Blvd.
Alternative Households Attracted
to Westlake with Alternative
Product Preferences
Alternative Households Attracted
to Westlake with Alternative
Product Preferences
Westlake Target
Households
Figure 155: Annual New Home Demand Northeast Fort Worth Sub-markets: 2015 – 2030
Source: ESRI, Metro Study, RCLCO
Figure 156: Annual New Home Demand Summary, Northeast Fort Worth Sub-market, Homes Priced
Over $500K Source: US Census, RCLCO
Plan ElEmEnts: Housing Plan 273
it is not constitutionally permissible to
decline the approval of housing projects
that conform to zoning, which could
include housing projects at relatively
low price points, the Comprehensive
Plan can protect price point through
constitutionally appropriate means.
Without a plan, unplanned emergence
of market diversification could weaken
sub-markets that already exist, leading
to value erosion. As shown in Figure 158,
the current entitlements promote spatial
chaos, and potential instability could lead
to weakening of Westlake’s price point
advantages.
0 3 107 594 340 6060100200300400500600700Less than $150K $150,000 -$199,999 $200,000 -$249,999 $250,000 -$349,999 $350,000 -$499,999 $500,000 andaboveEmployee Housing Outside of Westlake
3
64
34
17
71
109
44 54
0
20
40
60
80
100
120
Young Families (25-34) Mature Professionals (35-
54)
Empty-Nesters (55-64) Retirees (65+)
Existing Westlake HH, Incomes over $200K Annual New Home Demand: North of Sotuhlake Blvd.
Alternative Households Attracted
to Westlake with Alternative
Product Preferences
Alternative Households Attracted
to Westlake with Alternative
Product Preferences
Westlake Target Households
Figure 157: Existing Westlake Households and Annual New Home Demand: Incomes Over $200K, Homes
Priced Over $500K Source: ESRI, Metro Study, RCLCO
Figure 158: Current Residential Entitlement Distribution
Westlake Comprehensive plan Update274
There are four housing objectives for the
Town of Westlake that can be met by the
Housing Plan:
1. Preserve value in a changing context.
What is necessary to assure that Westlake
continues to capture the higher-end
market?
2. Diversify the higher-income market to
attract younger buyers. What can Westlake
do to get more of these buyers in Town?
3. Meet future housing needs of an aging
population. How does Westlake provide
high-quality products to accommodate
life stage changes? Must they leave the
community?
4. Mitigate value encroachment. As
Westlake grows toward SH 170 and Keller,
how does Westlake keep this from eroding
value overall by generating lesser comps?
Existing housing entitlements do not
accomplish the above objectives. Various
products and price points are incoherently
distributed across the Town, and several
land use conflicts exist, both of which
can lead to instability and degradation
of value and price point advantage. The
recommended strategy to accomplish
the above objectives involves the
establishment of distinct sub-markets
within the Town to create an orderly
distribution of varying uses within a single,
multi-faceted community. The purpose of
the sub-markets is to provide commercial
separations, accommodate traffic, and
overcome any associations with external
markets encroaching upon Westlake.
Sub-markets will have a spatial definition
relative to market attractors rather than
competition and will be separated and
connected by thoughtfully distributed
amenities, trails, and open spaces. Each
sub-market has specific attractors, some of
which will be shared among sub-markets.
Preserving value in a changing
context: Of paramount concern
to citizen participants in the Public
Planning Workshops is the maintenance
of education and amenities, and the
fact that context associations are
essential to preservation of value.
Amenities, protections from commercial
encroachment, elimination of traffic
inundation, and preservation of access
to quality services and shopping are
key elements to value protection and
even enhancement. The configuration
of sub-markets along Dove Road without
Figure 159: Sub-Markets and Sub-Market Attractors
Plan ElEmEnts: Housing Plan 275
spatial definition will likely only corrupt
each other. With a logical array about
a Town Common that sequences from
larger lot/ higher price point to smaller lot/
higher price point, the sub-markets can
co-exist, and overall value is preserved
through clear spatial definition. In terms
of commercial uses, corporate centers
located within Westlake enhance the
Town’s desirability for executive housing
and more generally preserves the
contextual assets that support higher
residential value and quality of life.
Diversify the higher-income market
to attract younger buyers: Younger,
affluent buyers are purchasing product
nearby, or even in more distant nodes,
but not in Westlake as evidenced by the
lack of product diversity. The locational
advantages of Westlake appeal to many
of the purchase motivations of young,
affluent consumers including access to SH
114, appealing site aesthetics, and good
schools (if pre-family buyers). Missing from
Westlake are dynamic mixed-use projects
that can satisfy the desire for urbanity while
also respecting the natural environment
of Westlake. With the sub-market plan,
urbanity and open space can co-exist to
deliver an environment unlike any other in
the Metroplex. Young buyers are seeking
quality in product, sense of place, and
convenience but not necessarily large lots,
and most importantly, convenience. Given
their purchase motivations and product
desires, the sub-market designed to target
these individuals is located closer to the
school, close to the park, with convenient
access via trails to all desired destinations.
Product types could be priced over
$800,000 or $1 million, but would come in
lower maintenance forms such as villas
and small-lot detached homes designed
for busy lifestyles and convenience,
without sacrificing quality.
Meet future housing needs of an
aging population: Another market
audience largely missing in Westlake is
65+ households seeking simpler, lower
maintenance, high-quality product.
Product types appealing to this buyer
include higher density (townhomes, villas,
and garden residences), higher security,
and lower maintenance typologies with
housing interiors capable of handling
art and furnishings of the wealthy older
folks. The ideal size of these projects is
approximately 15 to 35 acres, making
them ideal for small parcels north of
Dove Rd., as transitional between lower-
density, single-family development and
commercial development.
Mitigate value encroachment: The
purpose of this sub-market is to
accommodate market encroachment
from lower price point borders without
corrupting the strong sub-market pricing
and values Westlake enjoys. The primary
planning premise for this sub-market is to
provide spatial separation of the different
price point sub-market in a way that is
not experientially connected to the other
sub-markets in the Town. This will happen
along the common border with Keller for
properties accessing the widened Dove
Rd., west of Davis Blvd.. Much of this
property is currently zoned commercial,
but the Town can incentivize the owner
to return the property to residential use
through a commercial development
square foot transfer mechanism described
in the Land Use Plan.
Westlake Comprehensive plan Update276
Figure 161 projects the potential market
activity by sub-market if value preservation
measures and spatial definition can be
accomplished.
Figure 160: The Housing Plan
Figure 161: Potential Housing Market by Sub-Market
Representative product types that could
be accommodated in the above sub-
markets could include the following:
Plan ElEmEnts: Housing Plan 277
Alternative Housing Product 1
Alternative Housing Product 2
Westlake Comprehensive plan Update278
Alternative Housing Product 3
Alternative Housing Product 4
Plan ElEmEnts: Housing Plan 279HOUSING PLANDISCLAIMER: The Housing submarket configuration and lot size recommendation for such configuration, in no way modifies any approved PD Plan, PD Ordinance, or zoning nor does it give any area currently entitled additional residential entitlement. The transition of existing non-residential areas to a residential use or the amendment of the permitted lot size/ unit density of any Planned Development Ordinance or zoning which permits a residential use; shall be determined through a cooperative Town/ property owner process which takes place as site plans , requests for amendment of any existing Planned Development Ordinance, and/or requests to transfer commercial square footage from one land use district to another are submitted for Council approval (when the legal mechanism for such transfer has been adopted by the Town of Westlake). See Section G of the Implementation Plan policy related information.The Housing Plan is a value preservation strategy that seeks to protect Westlake’s unique position as a place for high value residential as the Town grows. Howev-er, Westlake’s present day status as a retreat away from the rapid urban expansion of Dallas and Ft. Worth will see dramatic change as the Town becomes surrounded by, and central to, the emerging urban condition. In this setting, Westlake will become attractive to multiple housing markets and price points. In addition, current Zoning and Planned Development Ordinances grant residential rights to various land owners for significantly smaller lots and rental units. These residential entitlements are embedded in the sub-districts of various Planned Development Ordinances, resulting in a random and dispersed pattern of residen-tial land use. This lack of clear residential organization in discrete sub-market clusters ultimately weakens Westlake’s attractiveness for the high price point residential communities it now hosts. There are four housing objectives for the Town of Westlake addressed in the Housing Plan: 1. Preserve value in a changing context. Assuring that Westlake continues to capture the higher-end market. 2. Diversify the higher-income market to attract younger buyers. Facilitating West-lake’s attraction to more of these younger/ high end buyers. 3. Meet future housing needs of an aging population. Promoting high-quality residen-tial products to accommodate life stage changes of current Westlake residents so they can continue to live within their community. 4. Mitigate value encroachment. As Westlake grows toward 170 and Keller, protecting the Westlake market from the effects of closer association with lesser price point areas.Existing housing entitlements do not accomplish the above objectives. Various products and price points are incoherently distributed across the Town, and several land use con-flicts exist, both of which can lead to instability and degradation of value and price point advantage. The recommended strategy to accomplish the above objectives involves the establishment of distinct submarkets within the Town that create an orderly distribution of varying uses within a single, multi-faceted community. The purpose of the submarkets is to provide commercial separations, accommodate traffic, and overcome any associations with external markets encroaching upon Westlake. Submarkets will have a spatial definition relative to market attractors rather than competition, and will be separated and connected by thoughtfully distributed amenities, trails, and open spaces.R-1 = 1 ac.PD 3-5 = 5,000 if detached, 0 if attachedR-2 = 2 ac.R-1, PD 3-1, & PD4 = 30,000 –1 ac +PD 1-3 = 23,500, average = 30,000PD 1-2 = 400 (322 lots)R-5 = 5 ac.PD 3-1 = 20,000PD 3-1 = 12,000 –15,000PD 3-6 = 6,000 –12,000 PD 3-9 = 248 MF.R-1 = 1 ac.NOTE: Spatial chaos and potential instability leads to weakening of price point advantageExisting Housing Entitlements New Home DemandAnnual New Home Demand: Northeast Fort Worth Submarket: 2015 –2030 SOURCE: ESRI; MetroStudy; RCLCO031075943406060100200300400500600700Less than $150K$150,000 - $199,999 $200,000 - $249,999 $250,000 - $349,999 $350,000 - $499,999$500,000 and aboveWestlake Target HouseholdsEmployee Housing outside of Westlakethe housing Plan
Westlake Comprehensive plan Update280
Development Snapshot
August 2017
DENTON COUNTY
TARRANT COUNTY
CITY OF
ROANOKE
DENTON COUNTY
TARRANT COUNTY
CITY OF
FORT WORTH
TOWN LIMIT
TOWN LIMIT
TOWN LIMIT
TOWN LIMIT
TOWN LIMIT
TOWN LIMIT
TOWN LIMIT
TOWN LIMIT
TOWN OF
TROPHY CLUB
CITY OF
SOUTHLAKE
170 114
377
377
170
114
5
2
3
4
MAP GUIDE
1. Fire/EMS Station
Government Facility
2. Terra Bella
Residential Development
3. Carlyle Court
Residential Development
4. Quail Hollow
Residential Development
5. Granada
Residential Development
6. Project Blizzard
Mixed-Use Development
7. Schwab Corporate Campus
Office Campus
August 2017 This map is for information purposes only.
DEVELOPMENT ACTIVITIES MAP
CITY OF
SOUTHLAKE
CITY OF
KELLER
LEGEND
Subdivision Roads
Collector/Arterial Roads
Highways
Future Traffic Signal
Completed Building
Site Plan Submitted
Building Permit Submitted
Under Construction
114
170 6
7
1
Development Activities Map Table
Project
No.
Project
Name Land Use Number of
Lots/Units Size Development Status Percent
Complete*
Estimated
Completion
1 Fire/EMS Station Government
Use N/A Site plan approved 8-28-17. Building plans expected September 6. Construction to
follow shortly after.0% N/A
2 Terra Bella Residential 28 54.7 acres 23/28 lots currently developed or under construction 71.43% N/A
3 Carlyle Court Residential 8 10.2 acres 5/8 lots under construction 37.50% N/A
4 Quail Hollow Residential 92 188 acres
Phase I and IIA infrastructure complete. Phase IIB Final Plat being submitted for
August Council/Commission meetings. Phase 3 improvements under review by staff.
Building permits expected soon.
0.00% N/A
5
Granada Phase I
Residential
41
85 acres
Phase I has 32/41 lots currently developed or under construction. 65.85%
N/A
Granada Phase II 43 Phase II has 11/43 lots under construction. 12.79%
6 Project Blizzard Mix-Use N/A 53 acres Several civil plans for utilities and paving being reviewed. N/A N/A
7 Schwab Campus
Phase 1 Office
4 buildings
2,600 car garage
1,420,000 s.f. total
33 acres Building permits for the Tunnels/Foundations, DFW-1, DFW-G1, and Landscaping
submitted and currently in review. Preliminary grading permit has been issued. N/A N/A
*% Complete = (#of BP’s x 50%)/Total BP’s + (#CO’s x 50%)/Total CO’s
** Refer to Entrada Development Report for more info August 2017
5-acre site
EXECUTIVE SESSION
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.071. Consultation with Attorney (1) when the governmental body
seeks the advice of its attorney about: (A) pending or contemplated litigation:
Cause No. 348-290326-17 - Neil and Janelle McNabnay, Colin and Melanie
Stevenson, Yair and Sandra Lotan, Jay and Jana Still, Biswajit and Chandrika
Dasgupta, Michael and Michelle Granfield, Michael and Stef Mauler, Rudy and
Christy Renda, David and Jenn Riley, Joseph Mohan and Maria De Leon,
Roberto Arandia, and Patrick and Erin Cockrum (collectively, "Plaintiffs") vs.
Town of Westlake
b. Section 551.087 Deliberation Regarding Economic Development
Negotiations (1) to discuss or deliberate regarding commercial or financial
information that the governmental body has received from a business prospect
that the governmental body seeks to have locate, stay, or expand in or near the
territory of the governmental body and with which the governmental body is
conducting economic development negotiations; or (2) to deliberate the offer of
a financial or other incentive to a business prospect described by Subdivision (1)
for the following:
- Maguire Partners-Solana Land, L.P., related to Centurion’s development
known as Entrada and Granada
- Project Lynx
- CS Kinross Lake Parkway, a Delaware limited liability company, its affiliate
Charles Schwab & Co., Inc.
- Amazon
c. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Trophy Club Municipal District No. 1
d. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Water contract
Town Council
Item # 5 – Executive
Session
Town Council
Item # 6 – Reconvene
Council Meeting
COUNCIL RECAP / STAFF DIRECTION
Town Council
Item # 7 – Council Recap /
Staff Direction
Town Council
Item # 8 – Adjournment
Work Session
ITEMS OF COMMUNITY INTEREST: Mayor and Council Reports
on Items of Community Interest pursuant to Texas Government
Code Section 551.0415 the Town Council may report on the
following items: (1) expression of thanks, congratulations, or
condolences; (2) information about holiday schedules; (3)
recognition of individuals; (4) reminders about upcoming Town
Council events; (5) information about community events; and (6)
announcements involving imminent threat to public health and
safety.
Coffee & Conversation with the Mayor/Board President
Monday, October 2, 2017; 8:00 – 9:30 am
Marriott Solana Hotel – Great Room
Board of Trustees Workshop/Meeting
Monday, October 2, 2017*; 5:00/6:00 pm
Westlake Council Chambers, Solana Terrace, Bldg. 7-Suite 7100, First Floor
Danish & Dialogue w/ Academy Leaders
Thursday, October 5, 2017; 8:00 – 9:00 am
WA Campus-Lee Fieldhouse Classroom
-This month’s topic: IB Beyond the Classroom Walls
Westlake Academy New Parents’ Dinner Reception
Tuesday, October 10, 2017; 6:30 pm-8:30 pm
Home of Board President/Mayor Laura Wheat & Doug Wheat
-Invitations will be emailed; Contact Ginger Awtry for more info
WA Homecoming & Friday Night Lights Blacksmith Football
Friday, October 13, 2017; JV Game 5:00 pm & Varsity Game 7:30 pm
WA Campus – Athletic Field
Public Art Competition Advisor Committee Meeting
Monday, October 21, 2017; 11:00 am – 1:00 pm
Westlake Council Chambers, Solana Terrace, Bldg. 7-Suite 7100, First Floor
Planning & Zoning Meeting
Monday, October 18, 2017*; 5:00 pm
Westlake Council Chambers, Solana Terrace, Bldg. 7-Suite 7100, First Floor
7th Annual Westlake Classic Car Show
Saturday, October 21, 2017; 11:00 – 4:00 pm (Awards at 3:00 pm)
Solana/Larry North Fitness, 2902 Sam School Road - east parking area
WA Monster Mash; Hosted by the HOC (House of Commons is the WA Parent/Teacher Organization)
Saturday, October 21, 2019; Begins at 4:30 pm
WA Campus – Fun fall activities all around campus for all ages!
Westlake Baja; Hosted by the Westlake Academy Foundation
Monday, October 23, 2017; Tennis events 11:00 am; Golf & Cocktails 5:00 pm-11:00 pm
Vaquero Club – Visit WestlakeAcademyFoundation.org for more details
Town Council Workshop/Meeting
Monday, October 30, 2017*; 5:00/6:30 pm
Westlake Council Chambers, Solana Terrace, Bldg. 7-Suite 7100, First Floor
And…look for more information on our Town’s website and/or your email later this month regarding the
Westlake Town Hall Ribbon Cutting & Open House event coming soon!
*For meeting agendas and details on calendar events, please visit the Town’s website.
Town Council
Item # 2 – Items of
Community Interest
CITIZEN COMMENTS: This is an opportunity for citizens to address the Council on any matter
whether or not it is posted on the agenda. The Council cannot by law take action nor have any
discussion or deliberations on any presentation made to the Council at this time concerning an
item not listed on the agenda. The Council will receive the information, ask staff to review the
matter, or an item may be noticed on a future agenda for deliberation or action.
Town Council
Item # 3 – Citizen
Comments
CONSENT AGENDA: All items listed below are considered routine by the Town Council
and will be enacted with one motion. There will be no separate discussion of items
unless a Council Member or citizen so requests, in which event the item will be removed
from the general order of business and considered in its normal sequence.
a. Consider approval of the minutes from the meeting on August 28, 2017.
b. Consider approval of the minutes from the meeting on September 11, 2017.
c. Consider approval of Resolution 17-36, Approving an Economic Development
Agreement with the Marriott Solana Hotel.
Town Council
Item # 4 – Consent
Agenda
Town Council Minutes
08/28/17
Page 1 of 8
MINUTES OF THE
TOWN OF WESTLAKE, TEXAS
TOWN COUNCIL MEETING
August 28, 2017
PRESENT: Mayor Laura Wheat, Council Members: Alesa Belvedere, Carol Langdon, and
Michael Barrett. Wayne Stoltenberg arrived at 5:20 p.m. and Rick Rennhack
arrived at 5:43 p.m.
ABSENT:
OTHERS PRESENT: Town Manager Thomas Brymer, Assistant Town Manager Amanda
DeGan, Town Secretary Kelly Edwards, Town Attorneys Stan
Lowry and Cathy Cunningham, Director of Public Works Jarrod
Greenwood, Fire Chief Richard Whitten, Deputy Chief John Ard,
Director of Information Technology Jason Power, Director of
Planning & Development Ron Ruthven, Building Official Pat Cooke,
Development Coordinator Nick Ford, Director of Finance Debbie
Piper, Director of Communications Ginger Awtry, Director of
Facilities & Parks Troy Meyer, Director of Human Resources Todd
Wood and Communications Manager Jon Sasser.
Work Session
1. CALL TO ORDER
Mayor Wheat called the work session to order at 5:06 p.m.
2. PLEDGE OF ALLEGIANCE
Mayor Wheat led the Pledge of Allegiance to the United States and Texas flags.
Town Council Minutes
08/28/17
Page 2 of 8
3. EMPLOYEE RECOGNITION OF MUNICIPAL STAFF.
Town Manager Brymer thanked the town staff for all the efforts over the summer to move
town offices.
Mayor Wheat also thanked town staff for all of the work performed during the move and
the service that the staff provides to our residents and corporate partners.
4. REVIEW OF CONSENT AGENDA ITEMS FOR THE TOWN COUNCIL REGULAR
MEETING AGENDA.
Assistant Town Manger DeGan introduced Mrs. Jeanie Roumell as the Municipal Court Clerk.
Discussion regarding Senate Bill 1004 regarding the collation of cities joining the McAllen
lawsuit related to the Right of Way fee amount.
5. DISCUSSION ITEMS
a. Presentation, discussion and update regarding the Entrada development.
Director Ruthven, Mr. McCaffrey, and Mr. Bush provided a presentation,
overview, and status of the development.
Discussion ensued regarding the building materials used for the Tower above 30
feet, weight of the material, coursing of the stone coat, quality control of the
product, design guidelines, and the process to approve, or not, when the
elevations are presented to Council.
Mayor Wheat asked that a general overall timeline for the projects within the
development be provided to Council and to revisit providing hard hat tours for
our residents.
b. Presentation and discussion of proposed amendments to the right-of-way
ordinance including the participation with other Texas cities in the litigation
challenging Senate Bill 1004.
Director Greenwood and Attorney Cunningham provided a presentation and
overview of the proposed amendments.
Discussion ensued regarding the size of the nodes, compensation per node, new
technology, number of providers per location, landscaping, design manual, and
use of the duct bank.
Town Council Minutes
08/28/17
Page 3 of 8
c. Update and Discussion of the Proposed 2017-2018 Municipal Budget and provide
any additional direction prior to the adoption on September 11, 2017.
Town Manager Brymer and Director Piper and overview of the direction provided
during the work session.
d. Presentation and discussion regarding the Town Lighting regulations.
Director Ruthven provided an overview of the proposed amendments and current
lighting standards in comparison to other municipalities in the DFW area.
Discussion ensued regarding the Kelvin Temperature chart, ROW lighting along
the highways, possibly reducing the maximum wattage, exterior lighting, and
regional efforts to reduce ambient lighting pollution.
e. Standing Item: Presentation and discussion of development projects per Staff
June and July 2017 report, June and July 2017 Entrada report from the
Developer and projects in Planned Development PD 3-5.
Director Ruthven provided an update regarding the following: Charles Schwab,
Entrada’s vertical development, and the increase of tenant finish-outs in the
Solana office complex.
6. EXECUTIVE SESSION
The Council did not convene into executive session.
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.071. Consultation with Attorney (1) when the governmental body
seeks the advice of its attorney about: (A) pending or contemplated litigation:
Cause No. 348-290326-17 - Neil and Janelle McNabnay, Colin and Melanie
Stevenson, Yair and Sandra Lotan, Jay and Jana Still, Biswajit and Chandrika
Dasgupta, Michael and Michelle Granfield, Michael and Stef Mauler, Rudy and
Christy Renda, David and Jenn Riley, Joseph Mohan and Maria De Leon,
Roberto Arandia, and Patrick and Erin Cockrum (collectively, "Plaintiffs") vs.
Town of Westlake
b. Section 551.087 Deliberation Regarding Economic Development
Negotiations (1) to discuss or deliberate regarding commercial or financial
information that the governmental body has received from a business prospect
that the governmental body seeks to have locate, stay, or expand in or near the
territory of the governmental body and with which the governmental body is
conducting economic development negotiations; or (2) to deliberate the offer of
a financial or other incentive to a business prospect described by Subdivision (1)
for the following:
Town Council Minutes
08/28/17
Page 4 of 8
- Maguire Partners-Solana Land, L.P., related to Centurion’s development
known as Entrada and Granada
- Project Lynx
- CS Kinross Lake Parkway, a Delaware limited liability company, its affiliate
Charles Schwab & Co., Inc.
c. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Trophy Club Municipal District No. 1
d. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Water contract
7. RECONVENE MEETING
8. COUNCIL RECAP / STAFF DIRECTION
Move forward presenting stone coat exceptions regarding the building material of the
tower.
9. ADJOURNMENT
Mayor Wheat adjourned the work session at 6:46 p.m.
Regular Session
1. CALL TO ORDER
Mayor Wheat called the regular session to order at 6:46 p.m.
2. ITEMS OF COMMUNITY INTEREST
Director Awtry provided an overview of the upcoming events including Giving Day.
3. CITIZEN COMMENTS
No one addressed the Council.
Town Council Minutes
08/28/17
Page 5 of 8
4. CONSENT AGENDA
a. Consider approval of the minutes from the meeting on June 19, 2017.
b. Consider approval of the minutes from the meeting on August 9, 2017.
c. Consider approval of Ordinance 831, Appointing the Clerk of the Court for the
Municipal Court Of Record No. 1.
d. Consider approval of Resolution 17-30, agreement with Brown Reynolds Watford
Architects to provide professional architectural design services for the Town of
Westlake Fire/EMS Station No. 1 and authorize the Town Manager to make funding
changes not to exceed $25,000 on this project.
e. Consider approval of Resolution 17-31, Approving amendments to the Town of
Westlake Personnel Manual.
f. Consider approval of Resolution 17-32, Authorizing the participation of the Town
of Westlake with other Texas cities in the litigation challenging senate bill 1004
authorizing payment of $0.15 per resident according to the 2010 census;
authorizing an agreement with Bickerstaff Heath Delgado Acosta LLP for
representation in said litigation and for other reasonable and necessary steps.
g. Consider approval of Ordinance 832, Amending Chapter 2, “Administration”
updating the Fee and Use schedule.
h. Consider approval of Ordinance 833, Amending Chapter 18, “Buildings and
Building Regulations by adding sections 18-3, adding requirements for construction
site conditions.
i. Consider approval of Resolution 17-33, Amending the wholesale water contract
with the City of Fort Worth for the construction of a 30” waterline.
MOTION: Council Member Rennhack made a motion to approve the consent
agenda. Council Member Langdon seconded the motion. The
motion carried by a vote of 5-0.
5. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF RESOLUTION 17-34,
APPROVING A FINAL PLAT FOR PHASE 2B OF THE QUAIL HOLLOW
SUBDIVISION. THE PROPERTY INCLUDED IN THE FINAL PLAT IS A PORTION
OF THE APPROVED 188.28-ACRE PRELIMINARY PLAT LOCATED AT 1755 DOVE
ROAD, SOUTHEAST CORNER OF THE FM 1938/DOVE ROAD INTERSECTION.
Director Ruthven provided a presentation and overview of the item.
Mayor Wheat opened the public hearing.
No one addressed the Council.
Mayor Wheat closed the public hearing.
MOTION: Council Member Rennhack made a motion to approve Resolution
17-34. Council Member Barrett seconded the motion. The motion
carried by a vote of 5-0.
Town Council Minutes
08/28/17
Page 6 of 8
6. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF RESOLUTION 17-35,
APPROVING A SITE PLAN LOCATED IN THE GU-GOVERNMENT USE ZONING
DISTRICT FOR A 5.03 ACRE TRACT LOCATED AT THE NORTHWEST CORNER OF
DAVIS BLVD (FM 1938) AND DOVE ROAD. THE PURPOSE OF THE SITE PLAN IS
TO APPROVE THE CONSTRUCTION OF A NEW FIRE STATION.
Director Ruthven provided a presentation and overview of the item.
Mayor Wheat opened the public hearing.
No one addressed the Council.
Mayor Wheat closed the public hearing.
MOTION: Council Member Stoltenberg made a motion to approve
Resolution 17-35. Council Member Langdon seconded the
motion. The motion carried by a vote of 5-0.
7. DISCUSSION AND CONSIDERATION OF ORDINANCE 834, ORDINANCE
AMENDING CHAPTER 78, STREETS, SIDEWALKS, AND OTHER PUBLIC PLACES
OF THE TOWN’S CODE OF ORDINANCES AND CREATING CHAPTER 79, RIGHT
OF WAY MANAGEMENT.
Director Greenwood provided a presentation and overview of the item.
Discussion ensued regarding possible challenges, distance between poles, and not
prohibiting providers.
MOTION: Council Member Belvedere made a motion to approve Ordinance
834. Council Member Stoltenberg seconded the motion. The
motion carried by a vote of 5-0.
8. EXECUTIVE SESSION
The Council convened into executive session at 6:59 p.m.
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.071. Consultation with Attorney (1) when the governmental body
seeks the advice of its attorney about: (A) pending or contemplated litigation:
Cause No. 348-290326-17 - Neil and Janelle McNabnay, Colin and Melanie
Stevenson, Yair and Sandra Lotan, Jay and Jana Still, Biswajit and Chandrika
Dasgupta, Michael and Michelle Granfield, Michael and Stef Mauler, Rudy and
Christy Renda, David and Jenn Riley, Joseph Mohan and Maria De Leon,
Roberto Arandia, and Patrick and Erin Cockrum (collectively, "Plaintiffs") vs.
Town of Westlake
Town Council Minutes
08/28/17
Page 7 of 8
b. Section 551.087 Deliberation Regarding Economic Development
Negotiations (1) to discuss or deliberate regarding commercial or financial
information that the governmental body has received from a business prospect
that the governmental body seeks to have locate, stay, or expand in or near the
territory of the governmental body and with which the governmental body is
conducting economic development negotiations; or (2) to deliberate the offer of
a financial or other incentive to a business prospect described by Subdivision (1)
for the following:
- Maguire Partners-Solana Land, L.P., related to Centurion’s development
known as Entrada and Granada
- Project Lynx
- CS Kinross Lake Parkway, a Delaware limited liability company, its affiliate
Charles Schwab & Co., Inc.
c. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Trophy Club Municipal District No. 1
d. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Water contract
9. RECONVENE MEETING
Mayor Wheat reconvened the meeting at 8:25 p.m.
10. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
No action taken.
11. FUTURE AGENDA ITEMS
No future agenda items.
Town Council Minutes
08/28/17
Page 8 of 8
12. ADJOURNMENT
There being no further business before the Council, Mayor Wheat asked for a motion to
adjourn the meeting.
MOTION: Council Member Stoltenberg made a motion to adjourn the
meeting. Council Member Belvedere seconded the motion. The
motion carried by a vote of 5-0.
Mayor Wheat adjourned the meeting at 8:25 p.m.
APPROVED BY THE TOWN COUNCIL ON SEPTEMBER 25, 2017.
ATTEST: _____________________________
Laura Wheat, Mayor
_____________________________
Kelly Edwards, Town Secretary
Town Council Minutes
09/11/17
Page 1 of 4
MINUTES OF THE
TOWN OF WESTLAKE, TEXAS
TOWN COUNCIL MEETING
September 11, 2017
PRESENT: Mayor Laura Wheat, Council Members: Alesa Belvedere, Wayne Stoltenberg and
Rick Rennhack.
ABSENT: Michael Barrett and Carol Langdon
OTHERS PRESENT: Town Manager Thomas Brymer, Assistant Town Manager Amanda
DeGan, Town Secretary Kelly Edwards, Town Attorney Cathy
Cunningham, Fire Chief Richard Whitten, Deputy Chief John Ard,
Director of Information Technology Jason Power, Director of
Planning & Development Ron Ruthven, Development Coordinator
Nick Ford, Director of Finance Debbie Piper, Finance Supervisor
Jaymi Ford, Director of Communications Ginger Awtry, and
Director of Facilities and Parks & Recreation Troy Meyer.
Regular Session
1. CALL TO ORDER
Mayor Wheat called the regular session to order at 6:15 p.m.
2. CITIZEN COMMENTS
No one addressed the Council.
Town Council Minutes
09/11/17
Page 2 of 4
3. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 835,
ADOPTING THE TOWN OF WESTLAKE ESTIMATED BUDGET FOR THE FISCAL
YEAR ENDING SEPTEMBER 30, 2017, ADOPTING THE PROPOSED BUDGET FOR
THE FISCAL YEAR ENDING SEPTEMBER 30, 2018 INCLUDING AN INVESTMENT
POLICY, PAY PLAN POLICY, FISCAL AND BUDGETARY POLICIES, RESTRICTED,
COMMITTED AND ASSIGNED FUND BALANCES, AND PROVIDING
AUTHORIZATION TO THE TOWN MANGER TO APPROVE APPROPRIATED FUNDS
UP TO $50,0000.
Assistant Town Manager DeGan, Director Piper and Supervisor Ford provided a
presentation and overview of the item.
Discussion ensued regarding the Charles Schwab building permit fees and academic
restricted funds.
Mayor Wheat opened the public hearing.
No one addressed the Council.
Mayor Wheat closed the public hearing.
MOTION: Council Member Rennhack made a motion to approve Ordinance
835. Council Member Stoltenberg seconded the motion. The
motion carried by a vote of 3-0.
4. DISCUSSION AND CONSIDERATION OF ORDINANCE 836, LEVYING MUNICIPAL
AD VALOREM (PROPERTY) TAXES FOR THE 2017 YEAR IN ACCORDANCE WITH
THE FISCAL YEAR 2017-18 PROPOSED BUDGET.
Director Piper provided an overview of the item.
MOTION: Council Member Belvedere made a motion to approve Ordinance
836. Council Member Stoltenberg seconded the motion. The
motion carried by a vote of 3-0.
5. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 837,
APPROVING A SITE PLAN FOR AN APPROXIMATELY 1.392-ACRE PORTION OF
PLANNED DEVELOPMENT DISTRICT 1, PLANNING AREA 2 (PD 1-2),
ESTABLISHED THOUGH ORDINANCE 703 FOR THE PROPERTY GENERALLY
LOCATED SOUTH OF STATE HIGHWAY 114, EAST OF DAVIS BOULEVARD, AND
NORTH OF SOLANA BOULEVARD, COMMONLY KNOWN AS WESTLAKE ENTRADA.
THE AREA SHOWN ON THIS PD SITE PLAN IS LOCATED NORTHEAST OF THE
INTERSECTION OF SOLANA BOULEVARD, GRANADA TRAIL, AND CORTES
DRIVE.
Town Council Minutes
09/11/17
Page 3 of 4
Director Ruthven provided a presentation and overview of the item.
Discussion ensued regarding guest parking, parking for a large group of guests using valet
services, residences with 3 car garages, future parking garages, and the construction
timeframe.
Mayor Wheat opened the public hearing.
No one addressed the Council.
Mayor Wheat closed the public hearing.
MOTION: Council Member Rennhack made a motion to approve Ordinance
837. Council Member Belvedere seconded the motion. The motion
carried by a vote of 3-0.
6. EXECUTIVE SESSION
Council convened into executive session at 6:40 p.m.
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.087 Deliberation Regarding Economic Development
Negotiations (1) to discuss or deliberate regarding commercial or financial
information that the governmental body has received from a business prospect
that the governmental body seeks to have locate, stay, or expand in or near the
territory of the governmental body and with which the governmental body is
conducting economic development negotiations; or (2) to deliberate the offer of
a financial or other incentive to a business prospect described by Subdivision (1)
for the following:
- Maguire Partners-Solana Land, L.P., related to Centurion’s development
known as Entrada and Granada
b. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Entrada Service and Assessment Plan
7. RECONVENE MEETING
Mayor Wheat reconvened the meeting at 8:12 p.m.
8. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
No action necessary.
Town Council Minutes
09/11/17
Page 4 of 4
9. ADJOURNMENT
There being no further business before the Council, Mayor Wheat asked for a motion to
adjourn the meeting.
MOTION: Council Member Rennhack made a motion to adjourn the meeting.
Council Member Belvedere seconded the motion. The motion
carried by a vote of 3-0.
Mayor Wheat adjourned the meeting at 8:13 p.m.
APPROVED BY THE TOWN COUNCIL ON SEPTEMBER 25, 2017.
ATTEST: _____________________________
Laura Wheat, Mayor
_____________________________
Kelly Edwards, Town Secretary
Page 1 of 3
estlake Town Council
TYPE OF ACTION
Regular Meeting - Consent
Westlake Town Council Meeting
Monday, September 25, 2017
TOPIC: Consideration of a Resolution Approving an Economic Development
Agreement between the Town of Westlake and the Marriott Solana Hotel.
STAFF CONTACT: Debbie Piper, Finance Director
Strategic Alignment
Vision, Value, Mission Perspective Strategic Theme & Results Outcome
Objective
Fiscal Responsibility Fiscal
Stewardship
Exemplary Service &
Governance - We set the
standard by delivering
unparalleled municipal and
educational services at the
lowest cost.
Increase
Transparency,
Accessibility &
Communications
Strategic Initiative
Business Outreach Program
Time Line - Start Date: October 1, 2017 Completion Date: September 21, 2018
Funding Amount: $130,000 Status - Funded Source - VAF (Hotel Tax)
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
This proposed twelve (12) month economic development grant agreement includes both the
“Shuttle Bus Transportation Cost” as well as the “Incentive Program”. If approved, this would be
the eighth consecutive year that the Town has partnered with the Marriott Solana Hotel regarding
the “Incentive Program”. Prior to this, the Town participated in only the Hotel’s shuttle bus system
costs.
Below is a description of both portions of this proposed economic development grant that would
disburse hotel/motel occupancy tax funds from the Town to the Marriott Solana.
Page 2 of 3
• Shuttle Bus Transportation Cost Participation. An amount of $80,000 has been
proposed in FY 17-18 budget for the Town’s participation in a portion of the operating cost
of Marriott providing shuttle bus service to its guests. This is the same amount adopted in
the prior year. Marriott Solana management has shared with Council in previous meetings
the importance this shuttle bus service has to this property maintaining its competitive
position in the local market, particularly competing with the Hilton at Southlake Town
Center and the Marriott at the Texas World Speedway. Marriot Solana management has
emphasized repeatedly to Council that this shuttle bus service is essential for this property to
succeed; both in terms of keeping its existing business bookings and in terms of growing its
income stream by marketing to new businesses. In addition to providing shuttle services to
and from DFW airport for Marriott Solana guests, this bus service also provides hotel guests
with transportation to area shopping/entertainment venues (Southlake Town Center) and
corporate training centers.
• Group Business Incentive Program. This portion of the agreement is $50,000 and has
been proposed in the FY 17-18 budget. Staff has worked with the Marriott Solana Hotel
manager on this economic development agreement in prior years. Based on conversations
with Marriott management, the request has been made to include a $2,500 maximum
payment based on food and beverage revenue in addition to the $5,000 maximum payment
based on room night revenue already in place.
o Proposed group business shall book a minimum of $5,000 in room night
revenue.
o A maximum of $7,500 is available to each group; however, the amount
provided is based on the following process:
• 10% of the room night revenue calculates the amount allowed, up to
a maximum of $5,000.
• 10% of the food and beverage revenue calculates the amount
allowed, up to a maximum of $2,500.
• The Town of Westlake shall receive sponsor recognition in all
correspondence and at the meeting/convention in an appropriate
manner.
The total anticipated expenditure for the “Incentive Program” is $50K for FY 2016-17. This
proposed grant agreement would be a reinvestment in the tourist sector of the Town’s economic
development efforts (an allowed use under State law for these hotel occupancy tax funds) which
will allow the Marriott Solana to more effectively compete in a recovering, but still very
competitive hotel market. This proposed agreement continues the requirement for performance
measures to be included in required quarterly reports submitted by the Marriott Solana to the Town.
These reports will be important for evaluating the success and impact of this economic development
grant on: 1.) maintaining this important Town revenue stream and 2.) growing this revenue stream
in a challenging and highly competitive economic environment.
In is important to recognize that, under State law, this is a grant of public dollars for economic
development purposes. As such, this agreement also includes “claw back” provisions that, should
the Town determine that the Marriott has not spent these grant funds for their intended purpose, the
Town can require that those funds be repaid with interest. Additionally, if it is determined that the
group business program is not achieving its objective, the Staff will notify both the hotel’s
Page 3 of 3
management and the Council to take steps to address its performance or recommend the program
not be renewed upon expiration of the grant agreement, although this has not been the case to date.
The Town receives 7% of the 13% hotel/motel occupancy tax allowed by State law.
The FY 16-17 budget contains an estimated receipt of $837,280 of which $772K is likely to be
from the Marriott. This represents approximately 5% of the total municipal operating revenue
stream and is derived primarily from the Town’s only hotel, the Marriott Solana. The remaining
estimated $65,280 is received from Deloitte University. Of the total $65,280, only 50% is retained
by the Town due to an economic development agreement. Total budgeted for FY 17-18 is
$845,000 of which $779,720 is estimated for the Marriott with the remaining balance of $65,280
being received from Deloitte University. Again, only 50% of the $65,280 is retained by the Town
due to an economic development agreement.
In the past, the Town has utilized hotel/motel occupancy tax funds for many important programs
including funding costs related to special events such as Arbor Day, Decoration Day, as well as the
MasterWorks outdoor concert series at Solana. Additionally, because Westlake has broader
statutory authority under State law than most cities to spend hotel/motel occupancy tax funds for
any municipal purpose, the Town has used these funds to cover costs of various municipal
operational costs.
The Town Council adopted an updated economic development policy in 2016 (Resolution 16-30).
This proposed agreement comports to that policy. Further, this economic development agreement
fits with the Town’s Adopted Strategic Plan Vision Points.
RECOMMENDATION
Recommend adoption of the resolution approving this economic development grant agreement
ATTACHMENTS
Resolution approving this Economic Development Grant Agreement between the Town and the
Marriott Solana with the Agreement attached as “Schedule A”.
Resolution 17-36
Page 1 of 13
TOWN OF WESTLAKE
RESOLUTION 17-36
A RESOLUTION BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE,
TEXAS, APPROVING AN ECONOMIC DEVELOPMENT AGREEMENT WITH THE
MARRIOTT SOLANA.
WHEREAS, the Westlake Town Council, in its current Strategic Plan, has identified
“Fiscal Responsibility” as a Vision Point as well as “Financial Stewardship” as a Perspective that
must be addressed to move the Town towards this Vision Point; and,
WHEREAS, the Town of Westlake sales and use taxes are an important revenue source
to support its general operations; and,
WHEREAS, the Town Council desires to have new and existing businesses that
maintain and grow their sales and use tax streams, which in turn, enhances the Town’s financial
position and sustainability per its Strategic Plan; and
WHEREAS, the Town Council acknowledges that the Town’s Visitors Association Fund
is a key component of its financial structure and that an economic development grant to the
Marriott Solana Hotel will help solidify and maintain that structure; and,
WHEREAS, Town has an updated economic development policy adopted by Resolution
16-30 and that this proposed economic development agreement with the Marriott Solana meets
those policy guidelines and meets the requirements of State law for municipalities to grant 380
economic development grants to businesses located in their boundaries; and
WHEREAS, the Town Council finds that the passage of this Resolution is in the best
interest of the citizens of Westlake.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF WESTLAKE, TEXAS:
SECTION 1: THAT, all matters stated in the Recitals hereinabove are found to be true
and correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: THAT, the Town Council of the Town of Westlake, Texas, hereby
approves the Economic Development Grant Agreement with the Marriott Solana attached hereto
as Exhibit “A”; and further authorizes the Town Manager to execute said agreement on behalf of
the Town of Westlake.
Resolution 17-36
Page 2 of 13
SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
SECTION 4: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS 25th DAY OF SEPTEMBER, 2017.
_____________________________
Laura Wheat, Mayor
ATTEST:
________________________________ ______________________________
Kelly Edwards, Town Secretary Thomas E. Brymer, Town Manager
APPROVED AS TO FORM:
________________________________
L Stanton Lowry, Town Attorney
Resolution 17-36
Page 3 of 13
ECONOMIC DEVELOPMENT PROGRAM AGREEMENT
This ECONOMIC DEVELOPMENT PROGRAM AGREEMENT (“Agreement”) is
entered into by and between the TOWN OF WESTLAKE, TEXAS (the “Town”), a Type-A
general law municipal corporation organized under the laws of the State of Texas, and
MARRIOTT HOTEL SERVICES, INC. D/B/A DALLAS/FORT WORTH MARRIOTT
SOLANA, (“Marriott:), a Hotel. The Town and Marriott are collectively referred to as the
“Parties”.
RECITALS
The Town and Marriott hereby agree that the following statements are true and correct
and constitute the basis upon which the Town and Marriott have entered into this Agreement:
A. Marriott operates a 294 (288 plus 6 suites) room, full-service hotel located at 1301
Solana Blvd. Building #3, Westlake, Texas, (the “Hotel”) The Hotel provides a valuable catalyst
for visitors, tourism, and economic development to the Town.
B. In order to increase visitors and tourism, and to maximize the economic benefits
that the Hotel can bring to the Town, the Town and Marriott desire to enter into this Agreement.
C. In accordance with Resolution No. 16-30, adopted by the Town Council on
August 22, 2016, attached hereto as Exhibit “A” and hereby made a part of this Agreement for
all purposes, the Town has established an economic development incentive policy and program
pursuant to which the Town will, on a case-by-case basis, offer economic incentive packages
authorized by Chapter 380 of the Texas Local Government Code, Article III, Section 52-a of the
Texas Constitution, and other applicable laws, that include monetary loans and grants of public
money, as well as the provision of personnel and services of the Town, to businesses and entities
that the Town Council determines will promote State or local economic development and
stimulate business and commercial activity in the Town in return for verifiable commitments
from such businesses or entities to cause specific infrastructure, employment and other public
benefits to be made or invested in the Town (the “380 Program”).
D. The Town Council has determined that by entering into this Agreement, the
potential increase of visitors and tourism and economic benefits that will accrue to the Town
under the terms and conditions of this Agreement are consistent with the Town’s economic
development objectives and the 380 Program and will further the goals for positive economic
growth, visitors and tourism in the Town. This Agreement is authorized by Chapter 380 of the
Texas Local Government Code and the 380 Program.
NOW, THEREFORE, in consideration of the mutual benefits and promises contained
herein and for other good and valuable consideration, the receipt and sufficiency of which is
hereby acknowledged, the Parties agree as follows:
Resolution 17-36
Page 4 of 13
AGREEMENT
1. INCORPORATION OF RECITALS.
The Town Council has found at a duly-called and legally-noticed public meeting through
the adoption of Town Resolution No. 17-36 attached hereto as Exhibit “B” and hereby made a
part of this Agreement for all purposes, and the Town and Marriott hereby agree, that the recitals
set forth above are incorporated herein and true and correct and form the basis upon which the
Parties have entered into this Agreement.
2. DEFINITIONS.
In addition to terms defined in the body of this Agreement, the following terms shall have
the definitions ascribed to them as follows:
380 Program has the meaning ascribed to it in Recital C.
Affiliate means all entities, incorporated or otherwise, under common control with,
controlled by or controlling Marriott. For purposes of this definition, “control” means fifty
percent (50%) or more of the ownership determined by either value or vote.
Program Grants means the annual allowable economic development grants paid
(whether in one or multiple installments) by the Town to Marriott in accordance with this
Agreement and as part of the 380 Program.
Program Source Funds means an amount of Town funds legally available for inclusion
in a Program Grant that is payable to Marriott in a given Program Year, which shall be derived
from hotel occupancy taxes generated by the Hotel and received by the Town pursuant to
Chapter 351 of the Texas Tax Code, or other legally available funds of the Town.
Program Year means the Town’s fiscal year (i.e. October 1 through September 30th) in
which the Town is obligated pursuant to this Agreement to pay Marriott a Program Grant,
beginning with the first fiscal year following the execution of this Agreement.
Quarterly Report has the meaning ascribed to it in Section 4.2.
Records have the meaning ascribed to it in Section 4.3.
Term has the meaning ascribed to it in Section 3.
Town of Westlake Hotel Support Program has the meaning ascribed to it in Section
4.1.
Resolution 17-36
Page 5 of 13
3. TERM.
This Agreement shall be effective as of the date of execution by the Parties (the
“Effective Date”) and, unless terminated earlier in accordance with this Agreement, shall expire
one (1) year from the Execution Date.
4. TOWN AND MARRIOTT’S OBLIGATIONS AND COMMITMENTS.
4.1. Town of Westlake Hotel Support Program
The total amount to be granted by the Town to Marriott under the terms of this
Agreement for the Town of Westlake Hotel Support Program shall not exceed
$130,000 with said Town of Westlake Hotel Support Program, consisting of the
following:
a. Group Booking Incentives, the requirements for which are attached hereto
as Exhibit “C” and hereby made a part of this Agreement for all purposes
(the “Hotel Support Agreement”) and details the obligations of Marriott to
receive, and the Town to grant, the Program Grants from the Program
Source Funds during the Program Year related to group bookings at the
Hotel. The purpose of this component of the Town’s Hotel Support
Program shall be to increase new group bookings for the Hotel and to not
incur a decrease in overall group meeting business (i.e. all group bookings
at the Hotel both of new group business and repeat group business), thus
increasing economic development through tourism and business
development activity in the Town. The Group Booking Incentives
provided by the Town under this Agreement to the Hotel shall not exceed
$50,000 during the term of this Agreement.
b. Transportation Costs, for which a total sum of $80,000 shall be provided
by the Town under this Agreement to cover a portion of the operating cost
for bus transportation services provided by the Marriott for guests of the
Hotel. Funds disbursed by the Town under this component of the Town’s
Hotel Support Program shall be made at the end of each Town fiscal year
quarter following submission by Marriott, and acceptance by the Town, of
the Quarterly Report for the preceding quarter. The purpose of this
component of the Town’s Hotel Support Program is to enhance the
Marriott’s ability to increase room nights and retain existing room nights
at the Hotel (as reported in Section 4.2 below), thus increasing economic
development through tourism and business development activity in the
Town. At all times during the term, the name “Westlake, Texas” shall be
visibly reflected and marked on both sides of any shuttle buses or vehicles
used by the Hotel.
Resolution 17-36
Page 6 of 13
4.2. Reports and Filings.
On a quarterly basis during the Term, Marriott shall submit a written report to the
Town specifically delineating its compliance with this Agreement (the “Quarterly
Report”). The Quarterly Report shall be received by the Town Manager no later
than thirty (30) days from the end of each quarter. Said Quarterly Report will
contain, as a minimum, the following performance measure information for the
reporting period in order for the Town to measure the effectiveness of its
investment in this grant of public funds to Marriott for this Hotel:
• Total funds paid to date aggregate under this Agreement during the
contract term to Marriott regarding group incentives of the Town’s Hotel
Support Program described in Section 4.1 of this Agreement
• Total funds spent to date by Marriott for the activities and purposes set out
in Section 4.1 of this Agreement
• Increases in average daily occupancy at the Hotel
• Decreases in average daily occupancy at the Hotel
• Number of room nights generated by new group bookings at the Hotel
• Number of room nights generated by repeat group business, bookings at
the Hotel, number of bus transportation trips daily to DFW Airport for
guests at the Hotel
• The number of new group bookings made for the Hotel during the
reporting period and the number of repeat group business bookings made
for the Hotel during the reporting period.
• A brief description of marketing/sales efforts made during the reporting
period for the Hotel including:
o the number and type of new group sales prospects identified,
targeted, and group sales closed by Marriott sales staff during the
reporting period
o the number and type of new group sales made by contacts from
outside the Hotel Marriott
• Average number of bus transportation trips daily to off-premise meeting
locations for guests at the Hotel
• Average number of bus transportation trips daily to other off-premise
locations (entertainment, shopping, etc) for guests at the Hotel
• Operating costs incurred by the Hotel during the quarter for shuttle bus
transportation services
4.3. Audits.
Per the requirements of State law and the Town ordinance establishing the
Town’s hotel-motel occupancy tax, the Town will have the right throughout the Term to
audit any and all financial and business records of Marriott that relate to the performance
of this Agreement and any other documents necessary to evaluate Marriott’s compliance
with this Agreement or with the goals set forth in this Agreement, including, but not
limited to construction documents and invoices (collectively “Records”). Marriott shall
Resolution 17-36
Page 7 of 13
make all Records available to the Town at the Hotel or at another location in the Town
acceptable to both parties following reasonable advance notice by the Town and shall
otherwise cooperate fully with the Town during any audit.
5. DEFAULT, TERMINATION AND FAILURE BY MARRIOTT TO MEET
VARIOUS DEADLINES AND COMMITMENTS.
5.1. Continuous Operation. Following the Completion Date, if Marriott fails to
continuously operate a full-service hotel at 1301 Solana Blvd. Building #3, Westlake,
Texas, 76262, the Town shall have the right to terminate this Agreement by providing
written notice to Marriott without further obligation to Marriott hereunder.
5.2. Failure to Pay Town Taxes or Fees.
An event of default shall occur under this Agreement if any legally-imposed
Town taxes or fees owed on, or generated by, the hotel become delinquent and Marriott
or the Affiliate does not either pay such taxes or follow the legal procedures for protest
and/or contest of any such taxes. In this event, the Town shall notify Marriott in writing
and Marriott shall have sixty (60) calendar days to cure such default. If the default has
not been fully cured by such time, the Town shall have the right to terminate this
Agreement immediately by providing written notice to Marriott and shall have all other
rights and remedies that may be available to it under the law or in equity.
5.3 Violations of Town Code, State or Federal Law.
An event of default shall occur under this Agreement if any written citation is
issued to Marriott or an Affiliate due to the occurrence of a violation of a material
provision of the Town Code at the Hotel (including, without limitation, any violation of
the Town’s Building or Fire Codes and any other Town Code violations related to the
environmental condition of the Hotel; or to matters concerning the public health, safety or
welfare) and such citation is not paid or the recipient of such citation does not properly
follow the legal procedures for protest and/or contest of any such citation. An event of
default shall occur under this Agreement if the Town is notified by a governmental
agency or unit with appropriate jurisdiction that Marriott or an Affiliate, or any successor
in interest thereto, any third party with access to the Hotel pursuant to the express or
implied permission of Marriott or an Affiliate, or any a successor in interest thereto, is in
violation of any material state or federal law, rule or regulation on account of the Hotel,
improvements on the Hotel or any operations thereon (including, without limitation, any
violations related to the environmental condition of the Hotel; the environmental
condition other land or waters which is attributable to operations on the Hotel; or to
matters concerning the public health, safety or welfare). Upon the occurrence of such
default, the Town shall notify Marriott in writing and Marriott shall have (i) thirty (30)
calendar days to cure such default or (ii) if Marriott has diligently pursued cure of the
default but such default is not reasonably curable within thirty (30) calendar days, then
such amount of time that the Town reasonably agrees is necessary to cure such default. If
the default has not been fully cured by such time, the Town shall have the right to
Resolution 17-36
Page 8 of 13
terminate this Agreement immediately by providing written notice to Marriott and shall
have all other rights and remedies that may be available to under the law or in equity.
5.4. Unauthorized Use of Funds and Requirement for Repayment to Town.
If, during an audit by the Town under the provisions of this Agreement, the Town
determines that the proceeds of this grant have not been utilized by Marriott for the
purposes outlined in this Agreement, Marriott will be given thirty (30) calendar days to
cure (following written notice from the Town) and, if Marriott fails to cure per the written
notice from the Town, Marriott shall immediately remit to the Town the entire amount
under this Agreement paid by the Town to Marriott during the reporting period during
which the Town has identified that Marriott was not in compliance with the terms of this
Agreement. If said amount is not remitted to the Town within 30 calendar days from the
end of the cure period, that amount demanded for repayment to the Town plus six (6)
percent simple interest on the repayment amount shall be due, in full, to the Town. For
the purposes of this Section, Simple Interest” is defined as a rate of interest applied to the
aggregate amount of the Program Grants paid by the Town to Marriott during the reporting
period in which Marriott was in violation of this Agreement.
5.5. Failure to Submit Reports.
Without limiting the application of Section 5.6, if Marriott fails to submit any
report required by and in accordance with Section 4.2, the Town’s obligation to pay any
Program Grants at the time, if any, shall be suspended until Marriott has provided and is
current on all reports.
5.6. General Breach.
Unless stated elsewhere in this Agreement, Marriott shall be in default under this
Agreement if Marriott breaches any term or condition of this Agreement. In the event
that such breach remains uncured after thirty (30) calendar days following receipt of
written notice from the Town referencing this Agreement (or, if Marriott has diligently
and continuously attempted to cure following receipt of such written notice but
reasonably requires more than thirty (30) calendar days to cure, then such additional
amount of time as is reasonably necessary to effect cure, as determined by both parties
mutually and in good faith), the Town shall have the right to terminate this Agreement
immediately by providing written notice to Marriott.
6. NO INDEPENDENT CONTRACTOR OR AGENCY RELATIONSHIP.
It is expressly understood and agreed that Marriott shall not operate as an independent
contractor or as an agent, representative or employee of the Town. Marriott shall have the
exclusive right to control all details and day-to-day operations relative to the Hotel Support
Program and shall be solely responsible for the acts and omissions of its officers, agents,
servants, employees, contractors, subcontractors, licensees and invitees. Marriott acknowledges
that the doctrine of respondeat superior will not apply as between the Town and Marriott, its
Resolution 17-36
Page 9 of 13
officers, agents, servants, employees, contractors, subcontractors, licensees, and invitees.
Marriott further agrees that nothing in this Agreement will be construed as the creation of a
partnership or joint enterprise between the Town and Marriott.
7. INDEMNIFICATION.
MARRIOTT, AT NO COST OR LIABILITY TO THE TOWN, AGREES TO
DEFEND, INDEMNIFY AND HOLD THE TOWN, ITS OFFICERS, AGENTS,
ATTORNEYS, SERVANTS AND EMPLOYEES, HARMLESS AGAINST ANY AND ALL
CLAIMS, LAWSUITS, ACTIONS, COSTS AND EXPENSES OF ANY KIND, INCLUDING,
BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS (INCLUDING
ALLEGED DAMAGE OR LOSS TO MARRIOTT’ BUSINESS AND ANY RESULTING
LOST PROFITS) AND/OR PERSONAL INJURY, INCLUDING DEATH, THAT MAY
RELATE TO, ARISE OUT OF OR BE OCCASIONED BY (i) MARRIOTT’ BREACH OF
ANY OF THE TERMS OR PROVISIONS OF THIS AGREEMENT; OR (ii) ANY ACT OR
OMISSION OR INTENTIONAL MISCONDUCT OF MARRIOTT, ITS OFFICERS,
AGENTS, ASSOCIATES, EMPLOYEES, CONTRACTORS (OTHER THAN THE TOWN,
OR ITS EMPLOYEES, OFFICERS, AGENTS, ASSOCIATES, CONTRACTORS OR
SUBCONTRACTS), OR SUBCONTRACTORS DUE OR RELATED TO OR ARISING
FROM OPERATION AND CONDUCT OF THE HOTEL SUPPORT PROGRAM OR
OTHERWISE TO THE PERFORMANCE OR OBLIGATIONS OF THIS AGREEMENT.
8. NOTICES.
All written notices called for or required by this Agreement shall be addressed to the
following, or such other party or address as either party designates in writing, by certified mail,
postage prepaid, or by hand delivery:
Town: Marriott:
Town of Westlake _________________________________
Attn: Town Manager _________________________________
1500 Solana Blvd, Bldg. 7, Suite 7200 _________________________________
Westlake, Texas 76262 ____________________________________
With Copies to (which shall not
constitute notice):
Boyle & Lowry, L.L.P.
Attn: L. Stanton Lowry
4201 Wingren Dr., Suite 108
Irving, Texas 75062
Resolution 17-36
Page 10 of 13
9. ASSIGNMENT AND SUCCESSORS.
Marriott may at any time assign, transfer or otherwise convey any of its rights or
obligations under this Agreement to an Affiliate without the approval of the Town so long as
Marriott, the Affiliate and the Town first execute an agreement approved by the Town Council of
the Town of Westlake under which the Affiliate agrees to assume and be bound by all covenants
and obligations of Marriott under this Agreement. Otherwise, Marriott may not assign, transfer or
otherwise convey any of its rights or obligations under this Agreement to any other person or entity
without the prior consent of the Town Council, conditioned on (i) the prior approval of the
assignee or successor and a finding by the Town Council that the proposed assignee or successor is
financially capable of meeting the terms and conditions of this Agreement and (ii) prior execution
by the proposed assignee or successor of a written agreement with the Town under which the
proposed assignee or successor agrees to assume and be bound by all covenants and obligations of
Marriott under this Agreement. Any attempted assignment without the Town Council’s prior
consent shall constitute a breach and be grounds for termination of this Agreement and following
receipt of written notice from the Town to Marriott. Any lawful assignee or successor in interest of
Marriott of all rights under this Agreement shall be deemed “Marriott” for all purposes under this
Agreement.
10. COMPLIANCE WITH LAWS, ORDINANCES, RULES AND REGULATIONS.
This Agreement will be subject to all applicable Federal, State and local laws, ordinances,
rules and regulations, including, but not limited to, all provisions of the Town’s codes and
ordinances, as amended.
11. GOVERNMENTAL POWERS.
It is understood that by execution of this Agreement, the Town does not waive or
surrender any of it governmental powers or immunities that are outside of the terms, obligations,
and conditions of this Agreement.
12. NO WAIVER.
The failure of either party to insist upon the performance of any term or provision of this
Agreement or to exercise any right granted hereunder shall not constitute a waiver of that party’s
right to insist upon appropriate performance or to assert any such right on any future occasion.
13. VENUE AND JURISDICTION.
If any action, whether real or asserted, at law or in equity, arises on the basis of any
provision of this Agreement, venue for such action shall lie in state courts located in Tarrant
County, Texas or the United States District Court for the Northern District of Texas – Fort Worth
Division. This Agreement shall be construed in accordance with the laws of the State of Texas.
Resolution 17-36
Page 11 of 13
14. NO THIRD-PARTY RIGHTS.
The provisions and conditions of this Agreement are solely for the benefit of the Town
and Marriott, and any lawful assign or successor of Marriott, and are not intended to create any
rights, contractual or otherwise, to any other person or entity.
15. FORCE MAJEURE.
It is expressly understood and agreed by the Parties to this Agreement that if the
performance of any obligations hereunder is delayed by reason of war, civil commotion, acts of
God, inclement weather, or other circumstances which are reasonably beyond the control or
knowledge of the party obligated or permitted under the terms of this Agreement to do or
perform the same, regardless of whether any such circumstance is similar to any of those
enumerated or not, the party so obligated or permitted shall be excused from doing or performing
the same during such period of delay, so that the time period applicable to such requirement shall
be extended for a period of time equal to the period such party was delayed. Notwithstanding
anything to the contrary herein, it is specifically understood and agreed that Marriott’ failure to
obtain adequate financing to complete the Required Improvements by the Completion Deadline
shall not be deemed to be an event of force majeure and that this Section 15 shall not operate to
extend the Completion Deadline in such an event.
16. INTERPRETATION.
In the event of any dispute over the meaning or application of any provision of this
Agreement, this Agreement shall be interpreted fairly and reasonably, and neither more strongly
for or against any party, regardless of the actual drafter of this Agreement.
17. SEVERABILITY CLAUSE.
It is hereby declared to be the intention of the Parties that sections, paragraphs, clauses
and phrases of this Agreement are severable, and if any phrase, clause, sentence, paragraph or
section of this Agreement shall be declared unconstitutional or illegal by the valid judgment or
decree of any court of competent jurisdiction, such unconstitutionality or illegality shall not
affect any of the remaining phrases, clauses, sentences, paragraphs or sections of this Agreement
since the same would have been executed by the Parties without the incorporation in this
Agreement of any such unconstitutional phrase, clause, sentence, paragraph or section. It is the
intent of the Parties to provide the economic incentives contained in this Agreement by all lawful
means.
18. CAPTIONS.
Captions and headings used in this Agreement are for reference purposes only and shall
not be deemed a part of this Agreement.
Resolution 17-36
Page 12 of 13
19. ENTIRETY OF AGREEMENT.
This Agreement, including any exhibits attached hereto and any documents incorporated
herein by reference, contains the entire understanding and agreement between the Town and
Marriott, and any lawful assign and successor of Marriott, as to the matters contained herein.
Any prior or contemporaneous oral or written agreement is hereby declared null and void to the
extent in conflict with any provision of this Agreement. Notwithstanding anything to the
contrary herein, this Agreement shall not be amended unless executed in writing by both parties
and approved by the Town Council of the Town in an open meeting held in accordance with
Chapter 551 of the Texas Government Code.
20. COUNTERPARTS.
This Agreement may be executed in multiple counterparts, each of which shall be
considered an original, but all of which shall constitute one instrument.
EXECUTED as of the last date indicated below:
TOWN OF WESTLAKE:
______________________________
______________________________
a Texas________________________
By: By:
Thomas E. Brymer ______________________________
Town Manager ______________________________
Date: Date:
APPROVED AS TO FORM AND LEGALITY:
By:
L. Stanton Lowry
Town Attorney
Resolution 17-36
Page 13 of 13
EXHIBITS
“A” – Town of Westlake Resolution No. 16-30
“B” – Town of Westlake Resolution No. 17-36
“C” – Town of Westlake Hotel Support Program re: Group Booking Incentives for 2017-
2018
Page 1 of 2
Resolution 17-36
Exhibit “C”
TOWN OF WESTLAKE HOTEL SUPPORT PROGRAM
Description:
A cooperative marketing program designed to assist the Dallas/Fort Worth Marriott Solana Hotel in securing group
and convention business. The groups can be new business or groups that have previously met at the hotel but are
considering other hotels.
Guidelines:
Requests for funds shall be submitted at the bid time, not after the group has made their decision to book at the
host hotel.
Applications may be submitted for groups/conventions that take place in the current fiscal year (October 1 -
September 30) or future years.
• Proposed group business shall book a minimum of $5,000 in room night revenue.
• A maximum of $7,500 is available to each group; however, the amount provided is based on the following
process:
o 10% of the room night revenue calculates the amount allowed, up to a maximum of $5,000.
o 10% of food and beverage revenue calculates the amount allowed, up to a maximum of $2,500.
• The Town of Westlake shall receive sponsor recognition in all correspondence and at the
meeting/convention in an appropriate manner.
• Upon completion of the event or meeting, a completed Post Meeting Summary is required prior to the
release of full financial assistance. The report will be used to evaluate the effectiveness of the Town of
Westlake Funds participation, as well as review future participation.
• Annually, the Marriott Solana will generate a Town of Westlake Funds report to the Town Manager, or his
designee, showing the dollars expended and the direct room nights generated via this important resource.
Procedures:
The Application shall include the following information before it will be reviewed:
Hotel Information: Date of Application, Name of Host Hotel Sales Manager and Phone Number.
Group Information: Group Name, Contact Name, Address, Phone Number, Program Dates, Estimated Room
Nights, Estimated Room Night Revenue, Estimated Catering Revenue, Estimated Outlet Revenue.
Miscellaneous Information: Additional information pertinent to the group.
Signatures: The Application shall be signed by the host hotel Sales Manager and Director of Sales prior to
it being submitted for approval. The Application shall be approved by the Town of Westlake within ten
days providing that all of the requested information is received.
Once the Application has been approved, the signed application will be sent back to the requesting Sales Manager at
the host hotel.
The host hotel shall provide the Town of Westlake with a copy of the contract at the time it is signed by the group.
Funds shall not be available if this information is not received at least ten days prior to the group/convention. The
Town of Westlake may choose to send a welcome letter to the group and offer to provide community
brochures or other information to the group/convention attendees.
Since funds are reserved for every Application that is approved, the host hotel shall inform the Town of Westlake
with written authorization to release the funds should a group choose another destination.
Page 2 of 2
Resolution 17-36
Submit Application and Correspondence to:
The Town of Westlake
Attn: Debbie Piper, Finance Director
1500 Solana Blvd., Bldg. 7, Suite 7200
Westlake, TX 76262
817 490 5712 Phone
817 430 1812 Fax
Disbursement of Funds:
At the time of invoice, the host hotel shall submit the following information:
1. A computerized report documenting the actual room nights booked by the group and verification of the actual
room night revenue. The disbursement of funds may be reduced based on the program guidelines if the group
generated less room night revenue than was originally stated on the Application,
2. Samples of the Town of Westlake's sponsor recognition.
EXECUTIVE SESSION
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.071. Consultation with Attorney (1) when the governmental body
seeks the advice of its attorney about: (A) pending or contemplated litigation:
Cause No. 348-290326-17 - Neil and Janelle McNabnay, Colin and Melanie
Stevenson, Yair and Sandra Lotan, Jay and Jana Still, Biswajit and Chandrika
Dasgupta, Michael and Michelle Granfield, Michael and Stef Mauler, Rudy and
Christy Renda, David and Jenn Riley, Joseph Mohan and Maria De Leon,
Roberto Arandia, and Patrick and Erin Cockrum (collectively, "Plaintiffs") vs.
Town of Westlake
b. Section 551.087 Deliberation Regarding Economic Development
Negotiations (1) to discuss or deliberate regarding commercial or financial
information that the governmental body has received from a business prospect
that the governmental body seeks to have locate, stay, or expand in or near the
territory of the governmental body and with which the governmental body is
conducting economic development negotiations; or (2) to deliberate the offer of
a financial or other incentive to a business prospect described by Subdivision (1)
for the following:
- Maguire Partners-Solana Land, L.P., related to Centurion’s development
known as Entrada and Granada
- Project Lynx
- CS Kinross Lake Parkway, a Delaware limited liability company, its affiliate
Charles Schwab & Co., Inc.
- Amazon
c. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Trophy Club Municipal District No. 1
d. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Water contract
Town Council
Item # 5 – Executive
Session
Town Council
Item # 6 – Reconvene
Council Meeting
NECESSARY ACTION
a. Section 551.071. Consultation with Attorney (1) when the governmental body
seeks the advice of its attorney about: (A) pending or contemplated litigation:
Cause No. 348-290326-17 - Neil and Janelle McNabnay, Colin and Melanie
Stevenson, Yair and Sandra Lotan, Jay and Jana Still, Biswajit and Chandrika
Dasgupta, Michael and Michelle Granfield, Michael and Stef Mauler, Rudy and
Christy Renda, David and Jenn Riley, Joseph Mohan and Maria De Leon,
Roberto Arandia, and Patrick and Erin Cockrum (collectively, "Plaintiffs") vs.
Town of Westlake
b. Section 551.087 Deliberation Regarding Economic Development
Negotiations (1) to discuss or deliberate regarding commercial or financial
information that the governmental body has received from a business prospect
that the governmental body seeks to have locate, stay, or expand in or near the
territory of the governmental body and with which the governmental body is
conducting economic development negotiations; or (2) to deliberate the offer of
a financial or other incentive to a business prospect described by Subdivision (1)
for the following:
- Maguire Partners-Solana Land, L.P., related to Centurion’s development
known as Entrada and Granada
- Project Lynx
- CS Kinross Lake Parkway, a Delaware limited liability company, its affiliate
Charles Schwab & Co., Inc.
- Amazon
c. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Trophy Club Municipal District No. 1
d. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Water contract
Town Council
Item #7 – Necessary Action
FUTURE AGENDA ITEMS: Any Council member may request at a workshop and / or
Council meeting, under “Future Agenda Item Requests”, an agenda item for a future
Council meeting. The Council Member making the request will contact the Town Manager
with the requested item and the Town Manager will list it on the agenda. At the meeting,
the requesting Council Member will explain the item, the need for Council discussion of
the item, the item’s relationship to the Council’s strategic priorities, and the amount of
estimated staff time necessary to prepare for Council discussion. If the requesting Council
Member receives a second, the Town Manager will place the item on the Council agenda
calendar allowing for adequate time for staff preparation on the agenda item.
Council Member Rennhack - review open space and flood plain management
policies to prevent flooding as Town matriculates to full development.
Town Council
Item # 8 – Future Agenda
Items
Town Council
Item # 9 – Adjournment
Regular Session