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MINUTES OF THE
TOWN OF WESTLAKE, TEXAS
TOWN COUNCIL MEETING
June 19, 2017
PRESENT: Mayor Laura Wheat, Council Members: Alesa Belvedere, Carol Langdon, and
Michael Barrett. Rick Rennhack arrived at 5:21
ABSENT: Wayne Stoltenberg
OTHERS PRESENT: Town Manager Thomas Brymer, Assistant Town Manager Amanda
DeGan, Town Secretary Kelly Edwards, Town Attorney Stan
Lowry, Director of Public Works Jarrod Greenwood, Fire Chief
Richard Whitten, Deputy Chief John Ard, Director of Information
Technology Jason Power, Director of Planning & Development Ron
Ruthven, Building Official Pat Cooke, Development Coordinator/
Management Analyst Joel Enders, Director of Finance Debbie
Piper, Director of Communications Ginger Awtry, Keller Police
Captain Tracy Talkington, and Development Coordinator Nick
Ford.
Work Session
1. CALL TO ORDER
Mayor Wheat called the work session to order at 5:16 p.m.
2. PLEDGE OF ALLEGIANCE
Mayor Wheat led the Pledge of Allegiance to the United States and Texas flags.
3. REVIEW OF CONSENT AGENDA ITEMS FOR THE TOWN COUNCIL REGULAR
MEETING AGENDA.
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06/19/17
Page 1 of 8
No additional discussion.
4. DISCUSSION ITEMS
a. Presentation and update regarding the Public Art Plan Implementation including
the proposed Public Art Competition Advisory Committee.
Town Manager Brymer provided an overview of the item.
Mr. Robin McCaffery, Mesa Planning, and Mr. Russell Tether, Russell Tether Fine
Art, provided an overview of the proposed committee.
Each proposed committee member in attendance introduced themselves, Ms.
Sue Canterbury, Ms. Chris Worley, Ms. Cheryl Vogel, and Mr. Barry Whistler.
Discussion ensued regarding the opportunities for artists and creating the
structure for the competition.
b. Presentation and discussion regarding the options related to Project
Blizzard/Charles Schwab roadway right-of-way and configuration including zoning
and thoroughfare plan considerations.
Director Ruthven provided an overview of the consent items h & i and explained
the proposed difference of the roadway.
Mr. Russell Laughlin, Hillwood Development, provided an overview and
presentation of the Mixed-Use Development for Planned Development PD 3-5
north of the Charles Schwab campus.
Discussion ensued regarding the proposed mixed-use area's design style,
creating space that creates an indoor and outdoor environment, Phase One
breaking ground in the next three years, percentage of lease space, mix of local
and chain restaurants, objections to the deviation of the roadway, parking
structure design, and storefronts.
c. Presentation and discussion regarding the implementation of a construction
deposit ordinance as well as requirements for construction site fencing, screening
and cleanliness.
Building Official Cooke provided an overview of the proposed ordinances.
Mayor Wheat invited guests to comment on this item.
The following people spoke in opposition of the proposed amendments:
Mike Garabedian, PO Box 93984, Southlake
Todd Handwerk, 2005 Karnes Drive, Keller
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06/19/17
Page 2 of 8
Mr. Scott Simmons asked if the proposed ordinance would be in addition if
required by the HOA.
Discussion regarding the proposed ordinance addressing erosion control, using
the Town's enforcement options, work stoppage, shutting down the jobs, issues
that occurred in the Granada subdivision, encouraging the HOAs to adopt a
deposit policy, and revising the deposit amount.
d. Standing Item; Presentation and discussion of development projects per Staff
May 2017 report, May 2017 Entrada report from the Developer and projects in
Planned Development PD 3-5.
Director Ruthven provided an update regarding the following:
Entrada — infrastructure completion, Phase II, status of the retail corner,
maintaining the architecture design and the store protecting their brand.
Fire Station - site plan approval scheduled for August.
State Highways 114 & 170 - 3rd lane is open westbound on highway 114,
streetscaping along highway 170 and Parish Lane, and the disregard for the
traffic control devices closing off Dove Road during the construction.
S. EXECUTIVE SESSION
The Council did not convene into executive session.
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.071. Consultation with Attorney (1) when the governmental body
seeks the advice of its attorney about: (A) pending or contemplated litigation:
Cause No. 348-290326-17 - Neil and Janelle McNabnay, Colin and Melanie
Stevenson, Yair and Sandra Lotan, Jay and Jana Still, Biswajit and Chandrika
Dasgupta, Michael and Michelle Granfield, Michael and Stef Mauler, Rudy and
Christy Renda, David and Jenn Riley, Joseph Mohan and Maria De Leon,
Roberto Arandia, and Patrick and Erin Cockrum (collectively, "Plaintiffs") vs.
Town of Westlake
b. Section 551.087 Deliberation Regarding Economic Development
Negotiations (1) to discuss or deliberate regarding commercial or financial
information that the governmental body has received from a business prospect
that the governmental body seeks to have locate, stay, or expand in or near the
territory of the governmental body and with which the governmental body is
conducting economic development negotiations; or (2) to deliberate the offer of
a financial or other incentive to a business prospect described by Subdivision (1)
for the following:
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06/19/17
Page 3of8
- Maguire Partners-Solana Land, L.P., related to Centurion's development
known as Entrada and Granada
Project Lynx
- CS Kinross Lake Parkway, a Delaware limited liability company, its affiliate
Charles Schwab & Co., Inc.
Hillwood, Westlake Retail Associates, Ltd., a Texas limited partnership
C'WRA'), HW 2421 Land, LP, a Texas limited partnership C'HW2421'�, and
Hillwood Alliance Services, LLC, a Texas limited liability company ("HAS'
Vaquero Club, Inc.
c. Section 551.071(2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with the Open
Meetings Act: Waste (Trash) ordinance.
d. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Trophy Club Municipal District No. 1
6. RECONVENE MEETING
7. COUNCIL RECAP / STAFF DIRECTION
- Staff and Attorney to amend the notice requirements for code violations, such as trash
and debris, and utilizing the tools we have in place for 90 days before we move forward
with an ordinance imposing a deposit.
- Including the homeowner in the violation notices to the builder and bring the
construction fencing requirements for residential and commercial in August.
8. ADJOURNMENT
Mayor Wheat adjourned the work session at 7:19 p.m.
Regular Session
1. CALL TO ORDER
Mayor Wheat called the regular session to order at 7:19 p.m.
2. ITEMS OF COMMUNITY INTEREST
Director Awtry provided an overview of the upcoming events in August and the municipal
office closures in July, due to moving.
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06/19/17
Page 4 of 8
3. CITIZEN COMMENTS
No one addressed the Council.
4. CONSENT AGENDA
a. Consider approval of the minutes from the meeting on May 22, 2017.
b. Consider approval of the minutes from the meeting on June 2, 2017.
c. Consider approval of Resolution 17-22, Appointing and Reappointing Various
Affiliate boards and Planning & Zoning Commission Members.
d. Consider approval of Resolution 17-23, Ratifying Town Manager's execution of
Amendment #1 to the Town Hall Lease Agreement.
e. Consider approval of Resolution 17-24, Authorizing the Town Manager to
execute a contract with SC Tracking for services related to Cross Connection
Control Program Administration.
f. Consider approval of Resolution 17-25, A Creating and Appointing a Public Ari
Competition Advisory Committee Including the Charge to Said Committee.
g. Consider approval of Resolution 17-26, Approving the Declaration of Covenants,
Conditions and Restrictions and Establishment of Easements for Westlake Entrada.
h. Consider approval of Resolution 17-27, Approving a Developer Agreement with
CS Kinross Lake Parkway, LLC, related to the Charles Schwab Corporate Campus,
Phase One.
L Consider approval of Resolution 17-28, Approving a Master Roadway
Construction Agreement with Westlake Retail Associates, Ltd., HW 2421 Land, LP,
and Hillwood Alliance Services, LLC, related to the Phase One construction of
Schwab Way.
MOTION: Council Member Rennhack made a motion to approve the consent
agenda. Council Barrett seconded the motion. The motion carried
by a vote of 4-0.
S. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 829,
REGARDING A ZONING CHANGE REQUEST FOR AN APPROXIMATELY 5.28-ACRE
TRACT OF LAND LOCATED AT 2205 NORTH PEARSON LANE AND 2175 NORTH
PEARSON LANE, GENERALLY SOUTH OF DOVE ROAD, EAST OF PEARSON LANE,
AND NORTH OF ASPEN LANE. THE PROPERTY IS CURRENTLY ZONED R-5,
COUNTRY RESIDENTIAL; PROPOSED ZONING IS R-2, RURAL RESIDENTIAL.
Director Ruthven provided a presentation and overview of the item and the
recommendation of denial.
Mr. Bhatia, property owner, spoke in favor of the zoning change.
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06/19/17
Page 5of8
Mayor Wheat opened the public hearing.
No one addressed the Council.
Mayor Wheat closed the public hearing.
MOTION: Council Member Rennhack made a motion to approve Ordinance
829. This motion died for a lack of a second.
Additional discussion ensued regarding precedence, straight zoning in R-5, and any
pressure to subdivide R-5 zoning.
Attorney Cunningham provided an overview regarding any precedency issues.
SECOND MOTION: Council Member Rennhack made a motion to approve
Ordinance 829. Council Belvedere seconded the motion.
The motion carried by a vote of 4-0.
6. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 830,
APPROVING AN AMENDMENT TO ORDINANCE 720, AMENDING THE APPROVED
DEVELOPMENT PLAN FOR PLANNED DEVELOPMENT DISTRICT 1, PLANNING
AREA 2 (PD1-2), AN APPROXIMATELY 85-ACRE TRACT OF LAND LOCATED
NORTH OF SOLANA BOULEVARD, EAST OF DAVIS BOULEVARD, AND SOUTH OF
HIGHWAY 114.
Director Ruthven provided a presentation and overview of the item.
Mayor Wheat opened the public hearing.
No one addressed the Council.
Mayor Wheat closed the public hearing.
MOTION: Council Member Rennhack made a motion to approve Ordinance
830. Council Member Langdon seconded the motion. The
motion carried by a vote of 4-0.
7. EXECUTIVE SESSION
The Council convened into executive session at 7:59 p.m.
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.071. Consultation with Attorney (1) when the governmental body
seeks the advice of its attorney about: (A) pending or contemplated litigation:
Cause No. 348-290326-17 - Neil and Janelle McNabnay, Colin and Melanie
Town Council Minutes
06/19/17
Page 6 of 8
Stevenson, Yair and Sandra Lotan, Jay and Jana Still, Biswajit and Chandrika
Dasgupta, Michael and Michelle Granfield, Michael and Stef Mauler, Rudy and
Christy Renda, David and Jenn Riley, Joseph Mohan and Maria De Leon,
Roberto Arandia, and Patrick and Erin Cockrum (collectively, "Plaintiffs") vs.
Town of Westlake
b. Section 551.087 Deliberation Regarding Economic Development
Negotiations (1) to discuss or deliberate regarding commercial or financial
information that the governmental body has received from a business prospect
that the governmental body seeks to have locate, stay, or expand in or near the
territory of the governmental body and with which the governmental body is
conducting economic development negotiations; or (2) to deliberate the offer of
a financial or other incentive to a business prospect described by Subdivision (1)
for the following:
- Maguire Partners-Solana Land, L.P., related to Centurion's development
known as Entrada and Granada
- Project Lynx
- CS Kinross Lake Parkway, a Delaware limited liability company, its affiliate
Charles Schwab &Co., Inc.
- Hillwood, Westlake Retail Associates, Ltd., a Texas limited partnership
C'WRA'�, HW 2421 Land, LP, a Texas limited partnership C'HW2421'�, and
Hillwood Alliance Services, LLC, a Texas limited liability company ("HAS'
- Vaquero Club, Inc.
c. Section 551.071(2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with the Open
Meetings Act: Waste (Trash) ordinance.
d. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Trophy Club Municipal District No. 1
8. RECONVENE MEETING
Mayor Wheat reconvened the meeting at 8:29 p.m.
9. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
MOTION: Council Member Langdon made a motion to approve Resolution
17-29, Approving an Economic Development Agreement with
Vaquero. Council Member Rennhack seconded the motion. The
motion carried by a vote of 4-0.
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06/19/17
Page 7of8
10. FUTURE AGENDA ITEMS
- Mayor Wheat, consider taking the necessary steps to make Westlake a smoke-free
municipality.
Council Member Langdon seconded this request to discuss this topic during a work
session.
11. ADJOURNMENT
There being no further business before the Council, Mayor Wheat asked for a motion to
adjourn the meeting.
MOTION: Council Member Rennhack made a motion to adjourn the meeting.
Council Member Belvedere seconded the motion. The motion
carried by a vote of 4-0.
Mayor Wheat adjourned the meeting at 8:31 p.m.
APPROVED BY THE TOWN COUNCIL ON AUGUST 28, 2017.
ATTEST:
Laura Wheat, Mayor
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Kelly Edwar s, Town Secretary
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06/19/17
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