HomeMy WebLinkAbout06-07-17 WAF MinWESTLAKE ACADEMY FOUNDATION
Board Meeting
June 7 , 2017
Board Members in Attendance: Leah Rennhack, Kevin Hansen, Andy Sedino, Jeff Watson, Christine
Ross, Debbie Kraska, Karen Stoltenberg and Zan Jones
Others in Attendance: Shelly Myers and Julie Kelly
I. D. Kraska called the meeting to order at 8:38AM.
II. Motion to approve minutes of May 17, 2017 meeting by A. Sedino, second by K. Hansen.
Motion carried.
III. Financial Report
S. Myers presented Financial Report for period ending May 31, 2017. Financial Activity
includes donor software annual renewal expense of $3,017.99.
To date, the Foundation has transferred $1,012,146 for operations via the BAF campaign.
The WAF’s most recent Form990 was sent to Board as a “best practices” procedure .
VIP party expenses went over budget by approximately $1,000.
Motion to approve financial report by A. Sedino, second by K. Stoltenberg. Motion carried.
IV. Investment Committee
K. Hansen reported that cash amount in Savings should now be transferred to Endowment
Investment account to be compliant with new Investment Policy.
Motion to approve transfer of cash by K. Hansen, second by K. Stoltenberg. Transfer
approved and will be communicated to Kyle Clift with Morgan Stanley.
V. Marketing Committee
Z. Jones reported that Committee will meet next week to work on Year in Review and
marketing and promotion ideas for Giving Day and Back to School.
Discussed Thundercloud promotion.
S. Myers reported consideration of purchasing sky dancers to be used for school events and
promotions and to potentially be a shared expense with the other Academy affiliates.
S. Myers also presented idea of using plastic “chrome”-looking WA auto decals as BAF
donor appreciation gift for 2017-18 school year.
VI. Governance Committee
J. Watson and S. Myers reported that BAF Board membership currently includes 13 directors,
but may have up to 15 directors. Discussed potential Board members and prospective
Committee members.
Committee memberships will now include:
o Governance & Nominations: J. Watson & K. Stoltenberg
o Grants: L. Rennhack
o Development: K. Stoltenberg, D. Kraska and C. Ross
o Marketing (previously Communication): W. Greenwood, D. Titzler and Z. Jones
o Investment & Finance: K. Hansen & C. Jeppesen
o Alumni Relations: L. Luckett
VII. Development Committee
VIP party on May 19, 2017 was successful. K. Stoltenberg and L. Luckett agree d to chair the
event next year.
As the project for the 2017 Giving Day bonus funds, the school requested that funds go
toward Phase 2 of the Math/Science Pavilion. The Board would prefer that bonus funds go
toward an immediately tangible project; S. Myers will advise school leadership and report
back re. new project.
Baja event is still in discussion regarding Vaquero hosting a full golf tournament this fall.
Blacksmith Annual Fund gifts and pledges are currently $1.079 million. S. Myers distributed
list and Board members volunteered to call last year’s donors who have yet to donate this
school year.
VIII. President’s Report
D. Kraska reported that the Murder Mystery Dinner auctioned as 2017 Gallery Night live
auction item was a great success.
Discussed the need to recruit volunteers and committee members with potentia l of joining
WAF Board.
IX. Executive Director’s Report
none
Other Business
none
J. Watson moved to adjourn the Board meeting, second by K. Stoltenberg. Motion carried. Meeting
adjourned at 10:30 AM.
Next Meeting: Wednesday, August 23 , 2017 at 8:30 AM, Lee Fieldhouse, WA