HomeMy WebLinkAbout04-19-17 WAF MinWESTLAKE ACADEMY FOUNDATION
Board Meeting
April 19, 2017
Board Members in Attendance: Sean Shope, Wendy Greenwood, Zan Jones, Andy Sedino, Laura
Luckett, Debbie Kraska, Jeff Watson, Christine Ross, Adam Smith and Karen Stoltenberg
Others in Attendance: Shelly Myers, Julie Kelly and WA G10 student, Shelley Suttles
I. D. Kraska called the meeting to order at 8:35AM.
II. Motion to approve minutes of February 15, 2017 meeting by A. Sedino, second by A. Smith.
Motion carried.
III. Financial Report
S. Shope presented Financial Report for period ending March 31, 2017. Financial Analysis
reveals significant revenue from Gallery Night 2017 of $173,803.68.
To date, the Foundation has transferred $993,163 to the Academy through the Blacksmith
Annual Fund campaign. BAF donations collected at Back to School night in August were
required to be coded as 2015-16 revenue for benefit of 2016-17 school year.
Motion to approve financial report by A. Sedino, second by K. Stoltenberg. Motion carr ied.
IV. Investment Committee
Tabled until June meeting.
V. Marketing Committee
Z. Jones reported that committee is currently working on communications regarding newly
acquired assets of the Academy’s that were funded by the Foundation, such as G5 science
equipment, archery equipment, bus , etc.
Working with WA staff to hopefully take pictures of and promote new bus, funded at Gallery
Night, prior to beginning of next school year.
VI. Development Committee
Gallery Night report
o S. Myers reviewed analysis and c ost comparison of 2016 and 2017 events.
o Proposed eliminating Best of Live raffle from next year’s event due to low revenue.
History supports likelihood of raising more funds by leaving all items in Live Auction.
o Discussed alcohol consumption expense, and made plan to request a 5-hour package to
decrease overall cost.
o Gallery Night 2018 date is set for March 3rd .
PYP Family Campout – May 5th
o Walter Bermudez with Viandas agreed to donate all of the food for the event.
o Flyers have gone home in PYP backpacks, but registration level is very low thus far.
o Discussed possibility of cancellation due to low participation.
VIP Appreciation
o Date and venue still unknown. Discussed possible venues and made plans to follow up.
VII. Grant Review
Grantee Presentation
o Shelley Suttles, G10 student and travel grant recipient, shared details about her
experience at the recent International Student Leadership Symposium trip to China and
expressed gratitude to the Foundation and grant donors for the opportunity.
Approved Tra vel Awards
o S. Myers reported that $5,750 total in travel grants had been approved this year, with
funds coming from the following:
a) $2,500 from Bradley Endowment Fund
b) $2,000 from Gallery Night sale of San Miguel house auction item
c) $1,250 from Foundation’s Administrative Fund
S. Myers presented “Teaching and Learning Through Inquiry” grant request in the amount of
$4,140. Motion to approve funding of grant up to full amount by W. Greenwood, second by
K. Stoltenberg. Grant approved.
S. Myers presented “Why History Matters, Oxbridge Academic ” grant request in the amount
of $2,500. Motion to approve funding of grant up to full amount by A. Smith, second by L.
Luckett. Grant approved.
Reviewed Grant Summary Tracking spreadsheet. With potential Recruitment and Retention
grant request, the remaining grant amount in budget would be depleted. S. Myers will meet
with Dr. Bryson to discuss situation and possible solutions.
VIII. President’s Report
D. Kraska thanked C. Ross for hosting the Gallery Night Volunteer Apprec iation cocktail
party on April 18. She expressed ongoing concern about need to recruit new volunteers for
future events.
IX. Executive Director’s Report
S. Myers reported that Fund-an-Item status updates on the Outdoor Science Center or
Academy Bus projects has not yet been received.
Discussed alternatives to Baja event, given that the Vaquero clubhouse is closed for
renovation.
Other Business
none
A. Sedino moved to adjourn the Board meeting, second by C. Ross. Motion carried. Meeting adjourned at
10:44 AM.
Next Meeting: Wednesday, May 17, 2017 at 8:30 AM, Lee Fieldhouse, WA