HomeMy WebLinkAbout06-19-17 TC Agenda PacketThe Regular Meeting of the Town of Westlake Town Council will begin immediately following the conclusion
of the Town Council Work Session but not prior to the posted start time.
Mission Statement
Westlake is a unique community blending preservation of our natural environment and
viewscapes, while serving our residents and businesses with superior municipal and academic
services that are accessible, efficient, cost-effective, and transparent.
Westlake, Texas – “One-of-a-kind community; natural oasis – providing
an exceptional level of service.”
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TOWN OF WESTLAKE, TEXAS
Vision Statement
An oasis of natural beauty that maintains our open spaces in balance with distinctive
development, trails, and quality of life amenities amidst an ever expanding urban landscape.
TOWN COUNCIL MEETING
AGENDA
June 19, 2017
Building 4, Suite 4202
2ND FLOOR, COUNCIL CHAMBER
WESTLAKE, TX 76262
Workshop Session: 5:00 p.m.
Regular Session: 6:30 p.m.
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Work Session
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. REVIEW OF CONSENT AGENDA ITEMS FOR THE TOWN COUNCIL REGULAR
MEETING AGENDA.
4. DISCUSSION ITEMS
a. Presentation and update regarding the Public Art Plan Implementation including
the proposed Public Art Competition Advisory Committee.
b. Presentation and discussion regarding the options related to Project
Blizzard/Charles Schwab roadway right-of-way and configuration including zoning
and thoroughfare plan considerations.
c. Presentation and Discussion regarding the implementation of a construction
deposit ordinance as well as requirements for construction site fencing, screening
and cleanliness.
d. Standing Item: Presentation and discussion of development projects per Staff
May 2017 report, May 2017 Entrada report from the Developer and projects in
Planned Development PD 3-5.
5. EXECUTIVE SESSION
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.071. Consultation with Attorney (1) when the governmental body
seeks the advice of its attorney about: (A) pending or contemplated litigation:
Cause No. 348-290326-17 - Neil and Janelle McNabnay, Colin and Melanie
Stevenson, Yair and Sandra Lotan, Jay and Jana Still, Biswajit and Chandrika
Dasgupta, Michael and Michelle Granfield, Michael and Stef Mauler, Rudy and
Christy Renda, David and Jenn Riley, Joseph Mohan and Maria De Leon,
Roberto Arandia, and Patrick and Erin Cockrum (collectively, "Plaintiffs") vs.
Town of Westlake
b. Section 551.087 Deliberation Regarding Economic Development
Negotiations (1) to discuss or deliberate regarding commercial or financial
information that the governmental body has received from a business prospect
that the governmental body seeks to have locate, stay, or expand in or near the
territory of the governmental body and with which the governmental body is
conducting economic development negotiations; or (2) to deliberate the offer of
a financial or other incentive to a business prospect described by Subdivision (1)
for the following:
- Maguire Partners-Solana Land, L.P., related to Centurion’s development
known as Entrada and Granada
- Project Lynx
- CS Kinross Lake Parkway, a Delaware limited liability company, its affiliate
Charles Schwab & Co., Inc.
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- Hillwood, Westlake Retail Associates, Ltd., a Texas limited partnership
(“WRA”), HW 2421 Land, LP, a Texas limited partnership (“HW2421”), and
Hillwood Alliance Services, LLC, a Texas limited liability company (“HAS”)
- Vaquero Club, Inc.
c. Section 551.071(2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with the Open
Meetings Act: Waste (Trash) ordinance.
d. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Trophy Club Municipal District No. 1
6. RECONVENE MEETING
7. COUNCIL RECAP / STAFF DIRECTION
8. ADJOURNMENT
Regular Session
1. CALL TO ORDER
2. ITEMS OF COMMUNITY INTEREST: Mayor and Council Reports on Items of
Community Interest pursuant to Texas Government Code Section 551.0415 the Town
Council may report on the following items: (1) expression of thanks, congratulations or
condolences; (2) information about holiday schedules; (3) recognition of individuals; (4)
reminders about upcoming Town Council events; (5) information about community
events; and (6) announcements involving imminent threat to public health and safety.
3. CITIZEN COMMENTS: This is an opportunity for citizens to address the Council on any
matter whether or not it is posted on the agenda. The Council cannot by law take action
nor have any discussion or deliberations on any presentation made to the Council at this
time concerning an item not listed on the agenda. The Council will receive the
information, ask staff to review the matter, or an item may be noticed on a future agenda
for deliberation or action.
4. CONSENT AGENDA: All items listed below are considered routine by the Town Council
and will be enacted with one motion. There will be no separate discussion of items unless
a Council Member or citizen so requests, in which event the item will be removed from the
general order of business and considered in its normal sequence.
a. Consider approval of the minutes from the meeting on May 22, 2017.
b. Consider approval of the minutes from the meeting on June 2, 2017.
c. Consider approval of Resolution 17-22, Appointing and Reappointing Various
Affiliate boards and Planning & Zoning Commission Members.
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d. Consider approval of Resolution 17-23, Ratifying Town Manager’s execution of
Amendment #1 to the Town Hall Lease Agreement.
e. Consider approval of Resolution 17-24, Authorizing the Town Manager to
execute a contract with SC Tracking for services related to Cross Connection
Control Program Administration.
f. Consider approval of Resolution 17-25, A Creating and Appointing a Public Art
Competition Advisory Committee Including the Charge to Said Committee.
g. Consider approval of Resolution 17-26, Approving the Declaration of Covenants,
Conditions and Restrictions and Establishment of Easements for Westlake Entrada.
h. Consider approval of Resolution 17-27, Approving a Developer Agreement with
CS Kinross Lake Parkway, LLC, related to the Charles Schwab Corporate Campus,
Phase One.
i. Consider approval of Resolution 17-28, Approving a Master Roadway
Construction Agreement with Westlake Retail Associates, Ltd., HW 2421 Land, LP,
and Hillwood Alliance Services, LLC, related to the Phase One construction of
Schwab Way.
5. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 829,
REGARDING A ZONING CHANGE REQUEST FOR AN APPROXIMATELY 5.28-
ACRE TRACT OF LAND LOCATED AT 2205 NORTH PEARSON LANE AND 2175
NORTH PEARSON LANE, GENERALLY SOUTH OF DOVE ROAD, EAST OF
PEARSON LANE, AND NORTH OF ASPEN LANE. THE PROPERTY IS CURRENTLY
ZONED R-5, COUNTRY RESIDENTIAL; PROPOSED ZONING IS R-2, RURAL
RESIDENTIAL.
6. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 830,
APPROVING AN AMENDMENT TO ORDINANCE 720, AMENDING THE
APPROVED DEVELOPMENT PLAN FOR PLANNED DEVELOPMENT DISTRICT 1,
PLANNING AREA 2 (PD1-2), AN APPROXIMATELY 85-ACRE TRACT OF LAND
LOCATED NORTH OF SOLANA BOULEVARD, EAST OF DAVIS BOULEVARD, AND
SOUTH OF HIGHWAY 114.
7. EXECUTIVE SESSION
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.071. Consultation with Attorney (1) when the governmental body
seeks the advice of its attorney about: (A) pending or contemplated litigation:
Cause No. 348-290326-17 - Neil and Janelle McNabnay, Colin and Melanie
Stevenson, Yair and Sandra Lotan, Jay and Jana Still, Biswajit and Chandrika
Dasgupta, Michael and Michelle Granfield, Michael and Stef Mauler, Rudy and
Christy Renda, David and Jenn Riley, Joseph Mohan and Maria De Leon,
Roberto Arandia, and Patrick and Erin Cockrum (collectively, "Plaintiffs") vs.
Town of Westlake
b. Section 551.087 Deliberation Regarding Economic Development
Negotiations (1) to discuss or deliberate regarding commercial or financial
information that the governmental body has received from a business prospect
that the governmental body seeks to have locate, stay, or expand in or near the
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territory of the governmental body and with which the governmental body is
conducting economic development negotiations; or (2) to deliberate the offer of
a financial or other incentive to a business prospect described by Subdivision (1)
for the following:
- Maguire Partners-Solana Land, L.P., related to Centurion’s development
known as Entrada and Granada
- Project Lynx
- CS Kinross Lake Parkway, a Delaware limited liability company, its affiliate
Charles Schwab & Co., Inc.
- Hillwood, Westlake Retail Associates, Ltd., a Texas limited partnership
(“WRA”), HW 2421 Land, LP, a Texas limited partnership (“HW2421”), and
Hillwood Alliance Services, LLC, a Texas limited liability company (“HAS”)
- Vaquero Club, Inc.
c. Section 551.071(2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with the Open
Meetings Act: Waste (Trash) ordinance.
d. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Trophy Club Municipal District No. 1
8. RECONVENE MEETING
9. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
10. FUTURE AGENDA ITEMS: Any Council member may request at a workshop and / or
Council meeting, under “Future Agenda Item Requests”, an agenda item for a future Council
meeting. The Council Member making the request will contact the Town Manager with the
requested item and the Town Manager will list it on the agenda. At the meeting, the
requesting Council Member will explain the item, the need for Council discussion of the item,
the item’s relationship to the Council’s strategic priorities, and the amount of estimated staff
time necessary to prepare for Council discussion. If the requesting Council Member receives
a second, the Town Manager will place the item on the Council agenda calendar allowing
for adequate time for staff preparation on the agenda item.
- Mayor Wheat, consider taking the necessary to make Westlake a smoke-free
municipality.
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11. ADJOURNMENT
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION
AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS
551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT
CODE.
CERTIFICATION
I certify that the above notice was posted at the Town Hall of the Town of Westlake, 1301 Solana Blvd.,
Building 4, Suite 4202, Westlake, TX 76262, June 15, 2017, by 5:00 p.m. under the Open Meetings Act,
Chapter 551 of the Texas Government Code.
_____________________________________
Kelly Edwards, TRMC, Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise
the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made
to assist you.
Town Council
Item # 2 – Pledge of
Allegiance
Texas Pledge:
"Honor the Texas flag;
I pledge allegiance to
thee, Texas, one state
under God, one and
indivisible."
REVIEW OF CONSENT AGENDA ITEMS FOR THE TOWN COUNCIL
REGULAR MEETING AGENDA.
a. Consider approval of the minutes from the meeting on May 22, 2017.
b. Consider approval of the minutes from the meeting on June 2, 2017.
c. Consider approval of Resolution 17-22, Appointing and Reappointing Various
Affiliate boards and Planning & Zoning Commission Members.
d. Consider approval of Resolution 17-23, Ratifying Town Manager’s execution of
Amendment #1 to the Town Hall Lease Agreement.
e. Consider approval of Resolution 17-24, Authorizing the Town Manager to
execute a contract with SC Tracking for services related to Cross Connection
Control Program Administration.
f. Consider approval of Resolution 17-25, A Creating and Appointing a Public Art
Competition Advisory Committee Including the Charge to Said Committee.
g. Consider approval of Resolution 17-26, Approving the Declaration of Covenants,
Conditions and Restrictions and Establishment of Easements for Westlake Entrada.
h. Consider approval of Resolution 17-27, Approving a Developer Agreement with
CS Kinross Lake Parkway, LLC, related to the Charles Schwab Corporate Campus,
Phase One.
i. Consider approval of Resolution 17-28, Approving a Master Roadway
Construction Agreement with Westlake Retail Associates, Ltd., HW 2421 Land, LP,
and Hillwood Alliance Services, LLC, related to the Phase One construction of
Schwab Way.
Town Council
Item # 3 – Review of
Consent Items
DISCUSSION ITEMS
a. Presentation and update regarding the Public Art Plan Implementation including the
proposed Public Art Competition Advisory Committee.
b. Presentation and discussion regarding the options related to Project
Blizzard/Charles Schwab roadway right-of-way and configuration including zoning
and thoroughfare plan considerations.
c. Presentation and Discussion regarding the implementation of a construction deposit
ordinance as well as requirements for construction site fencing, screening and
cleanliness.
d. Standing Item: Presentation and discussion of development projects per Staff
May 2017 report, May 2017 Entrada report from the Developer and projects in
Planned Development PD 3-5.
Town Council
Item #4 – Discussion
Items
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estlake Town Council
TYPE OF ACTION
Workshop - Discussion Item
Westlake Town Council Meeting
Monday, June 19, 2017
TOPIC: Presentation and Update Regarding the Public Art Plan Implementation
Including the Proposed Public Art Competition Advisory Committee.
STAFF CONTACT: Tom Brymer, Town Manager
Strategic Alignment
Vision, Value, Mission Perspective Strategic Theme & Results Outcome
Objective
Vision: An oasis of nautural
beuty that maintains our
open spaces in balance with
distinctive development,
trails, and quality of life
amenities amidst an ever
expanding urban landscape.
Citizen, Student &
Stakeholder
High Quality Planning, Design &
Development - We are a desirable
well planned, high-quality
community that is distinguished by
exemplary design standards.
Preserve Desirability
& Quality of Life
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: June 19, 2017 Completion Date: On going
Funding Amount: TBD Status - Funded Source - Multiple Sources - see
comments below
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
On February 27, 2017, after a lengthy process that included opportunity for public participation,
the Town Council reviewed and adopted a new Public Art Plan (Res. 17- ). Since that time Staff
has been working with the Town’s consultant for public art to formulate next steps for
implementing the Town’s Public Art Plan. This includes creating a competition to ultimately
obtain a public art piece which would be the first in the Town’s collection under this Public Art
Program. To accomplish this first public art competition, it is proposed to the Council for it to
appoint a Public Art Competition Advisory Committee. Assuming schedules can be coordinated,
at the workshop individuals who have a strong art background who have expressed a willingness
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to serve on this Committee will be introduced and discussion of next steps in pursuing this public
art competition will be discussed. A resolution is on the Council’s regular meeting agenda for this
date that if adopted, would create this Public Art Competition Advisory Committee and appoint
its members.
RECOMMENDATION
Recommend hearing a status report on next steps to implement the Town’s Public Art Plan,
including the premise(s) for this recommended proposal to create a Public Art Competition
Advisory Committee as well as meet some of the individuals proposed for Council appointment
to this Committee.
ATTACHMENTS
See proposed resolution for creating and appointing the Public Art Competition Advisory
Committee in the consent portion of the Regular Town Council Meeting agenda for this same
date.
ESTLAKE TOWN COUNCIL
TYPE OF ACTION
Workshop - Discussion Item
Monday, June 19, 2017
TOPIC: Presentation and discussion regarding the options related to Project
Blizzard/Charles Schwab roadway right-of-way and configuration
including zoning and Thoroughfare Plan considerations.
STAFF CONTACT: Ron Ruthven, Planning and Development Director
Strategic Alignment
Vision, Value, Mission Perspective Strategic Theme & Results Outcome
Objective
Planned / Responsible
Development
Citizen, Student &
Stakeholder
High Quality Planning, Design &
Development - We are a desirable
well planned, high-quality
community that is distinguished by
exemplary design standards.
Preserve Desirability
& Quality of Life
Strategic Initiative
Update Development Regulations
Time Line - Start Date: June 19, 2017 Completion Date: June 19, 2017
Funding Amount: 00.00 Source - N/A
EXECUTIVE SUMMARY
The purpose of this item involves the discussion of the proposed Schwab Way roadway design in
the context of the roadway design provisions of the 2015 Comprehensive Plan and Ordinance
769 approving the PD3-5(A) zoning district. The roadway design proposed by Hillwood for
Schwab Way is included as part of a Master Roadway Construction Agreement between
Hillwood, et al and the Town on this agenda. The proposed Hillwood design differs from the
other two design provisions described above, for which these differences are further explained in
this briefing.
PROJECT BLIZZARD SUMMARY
Project Blizzard includes approximately 154 acres located south of the intersection of State
Highway 114 and 170. The Project Blizzard area is zoned as two distinct Planned Development
(PD) districts: PD3-5(A) and PD3-5(B).
PD3-5(A), owned by Hillwood and its development partners, contains approximately 74 acres
and is located adjacent to and along SH 170/114 directly north of PD3-5(B). PD3-5(A) will
include a mixed-use development along with office, retail and residential uses. No concept plan
has been submitted for PD3-5(A). However, Phase One of Schwab Way will be constructed
wholly within PD3-5(A).
PD3-5(B), owned by Schwab, contains approximately 81 acres, and will include a Charles
Schwab corporate campus. The Phase One portion of the campus received approval by the Town
Council on May 22, 2017 for both the concept/development plan and site plan. Phase One will
include four office buildings and a parking garage that will accommodate up to 2,500 employees.
According to Schwab, site construction is tentatively scheduled to begin in July 2017 with
completion targeted for summer/fall 2019.
Included as part of their private agreement with Schwab, Hillwood agreed to construct the
primary road that will access PD3-5(B), which will be called “Schwab Way”. Schwab Way will
also serve as the principal arterial that provides access to the larger Project Blizzard
development. In order to accommodate Phase One of the Schwab campus, Hillwood proposes to
construct Schwab Way from State Highway 114/170 to the western edge of the Schwab Phase
One campus as shown on the roadway plan below.
SCHWAB WAY DESIGN CONSIDERATIONS, REQUIREMENTS AND PROPOSALS
Hillwood Proposal
According to the proposal by Hillwood, Phase One of Schwab Way will be a four-lane roadway
divided by a landscaped center median. The right-of-way will include 100-feet from one side of
the road to the other. The road will connect to State Highway 114/170 where Trophy Lake
currently terminates and will terminate on the other end into a temporary cul-de-sac on the
western edge of the Phase One Schwab development.
Proposed Hillwood Cross-Section with full median
As part of the submittal package sent to Town staff Hillwood provided the following justification
for their road design, as well as the deviation from Comprehensive Plan recommendation (further
described below), for their proposed design:
“The 126-foot right-of-way section (Regional Arterial) referenced in the Comprehensive Plan
was anticipated to move traffic along long stretches of development and lends itself to having
fewer intersection nodes with collector sized roadways. Furthermore, the approved zoning for
the PD3-5A/5B reflected a 134-foot street section (Primary Arterial) that incorporated on-street
parking (20-feet either side) within the adjacent parkways areas. During concept design
discussions with the Hillwood and Charles Schwab teams, it was determined that this parking
would negatively affect the through lane traffic. The resultant right-of-way section was then
anticipated to be a minimum of 94-feet wide.
Additionally, the design and development of the area is a mix of ‘Corporate Campus’ and ‘Mixed
Use Retail’ that warrants frequent access drives, turning movements and increased sight
visibility. The reduced 100-foot section is designed to accommodate the same numbers of
through travel lanes, similar median widths and allows for the frequent turning movements. The
deviation within the section width is noticed within the parkway widths. The parkway widths
(landscape area) as depicted on the conceptual sections will generally be achieved on the
corporate campus side due to the 50-foot building setback required for that land use. On the
mixed use side of the roadway, the proposed building setbacks will still allow for reasonable
landscape areas in addition to a mix of hardscape design features to compliment the reduced
setback with the intent to create an intimate ‘town center’ feel.”
Proposed Hillwood Schwab Way Layout
PD3-5(A) Zoning Conditions
Section 4.1 – Roadway Standards in Ordinance 769, which approved the PD3-5(A) zoning,
describes roadway standards specifically for the mixed-use portions of the district. Exhibit 3,
Street “A” – “Primary Road” describes and depicts the requirements for the primary arterial road
in the zoning district.
PD3-5(A) Cross-Section for Primary Arterial
The PD3-5(A) cross-section above shows a 134-foot wide right-of-way that includes on-street
angled parking. The roadway standards included in Ordinance 769 where carried over from
Ordinance 452 approving the PD3-5 zoning district in 2004. The cross-section is meant for a
higher building density urban area wherein the buildings are placed closer to the street with wide
sidewalks, on-street parking and multiple block crossings provided to encourage shared parking
and pedestrian mobility.
Comprehensive Plan Recommendation
The 2015 Comprehensive Plan provides Thoroughfare Plan recommendations for future road
construction and reconstruction in the Town. Included in the Thoroughfare Plan are the
Thoroughfare Plan map and corresponding roadway design descriptions. As shown on the
Thoroughfare Plan map, Schwab Way is classified as a regional arterial between State Highway
114/170 and the future extension of Parrish Lane.
2015 Comprehensive Plan – Regional Arterial Cross-Section
The regional arterial cross-section shown above includes a 126-foot wide right-of-way. The plan
states that regional arterials “are Westlake’s primary connection to regional roadways
approaching and bordering Westlake and provide continuity with the Town’s Street Network.
While certain shopping, entertainment, and employment uses will front Highway 114 and/or
Highway 170, millions of square feet of such use will located deeper into the fabric of Westlake
and be served by the Town System component. Therefore, a linkage between the Town System
component and the external regional roads is needed. These links are known as the Regional
Arterials.”
STAFF ANALYSIS AND SUMMARY
Hillwood proposes to construct a 100-foot wide urban cross-section roadway as part of their
contractual obligation to Schwab to provide road access, not only to the Schwab Phase One
development, but also future access to the larger Project Blizzard development and to the Town’s
future arterial network. Given Hillwood’s desire to develop PD3-5(A) to a higher building
density with reduced building setbacks, they are proposing to construct the road consistent with a
typical urban roadway cross-section. However, the proposed cross-section is inconsistent with
both the provisions of the PD3-5(A) roadway designs and the Comprehensive Plan -
Thoroughfare Plan recommendations for regional arterials.
The deviation from the provisions of the PD3-5(A) standards involves removing the on-street
parking, which serves to lessen the right-of-way width from 134-feet to 100-feet. The other
cross-section design features effectively remain consistent to each other and have an urban cross-
section characteristic.
The deviation from the recommendations contained in the Comprehensive Plan – Thoroughfare
Plan primarily involve reductions in the median width and the landscape buffer between the edge
of roadway pavement and sidewalk/trail. The purpose of the cross-section design
recommendations in the Comprehensive Plan is best described in the Town Design Structure
Plan element of the Comprehensive Plan, which states “the rolling topography of Westlake is
experienced by graceful, curvilinear streets with a variable width median. The alignments are
truly responsive to the landscape condition. However, as the context is more
developed/urbanized, the streets become straighter and transform from parkway into boulevard.”
Conclusions
The urban nature of the roadway design proposed by Hillwood for Phase One of Schwab Way is
mostly consistent with the zoning prescriptions contained in the PD3-5(A) ordinance provisions,
with the only deviation being the removal of the on-street parking. This design is also generally
consistent with the design components for urban thoroughfares contained in the Institute of
Transportation Engineers (ITE) publication entitled “Designing Walkable Urban Thoroughfares:
A Context Sensitive Approach”, which is widely recognized as a best practices manual for urban
roadway design in a high building density area with strong pedestrian mobility.
Institute of Transportation Engineers (ITE): Designing Walkable Urban Thoroughfares: A
Context Sensitive Approach”
While the cross-section design in the Comprehensive Plan - Thoroughfare Plan
recommendations are inconsistent with the urban Thoroughfare Plan shown above and in the
Hillwood proposal, the Town Design Structure Plan contained in the Comprehensive Plan
nonetheless provides a recognition, as quoted above, of an increasingly urban thoroughfare
design transitioning into areas with more development intensity.
Therefore, staff recognizes a sufficient design consistency between Hillwood’s proposal and the
zoning and Comprehensive Plan design provisions such that a recommendation of approval for
the proposed Schwab Way design is warranted. Council approval of the Master Roadway
Construction Agreement scheduled on this agenda will not require an amendment to Ordinance
769 or to the Comprehensive Plan.
ATTACHMENTS
- Schwab Way Proposed Cross-Sections and Layout
- Comprehensive Plan - Thoroughfare Plan
0 10’20’30’
GRAPHIC SCALE
TRAVEL LANE
12’
TRAVEL LANE
12’
2.0%
6" CURB
6" CURB
PARKWAY
9’
2.0%ROW2.0%
6" CURB
2.0%
TURN LANE
10’
TRAVEL LANE
12’
TRAVEL LANE
12’
PARKWAY
9’ ROW100’ ROW
ROAD CENTER LINEDEVELOPMENT
SCHWAB
DEVELOPMENT
PARTNERSHIP
ROW
50’ FROM SETBACK LINEBUILDING SETBACK LINEBUILDING MEDIAN
14’
TURN LANE
10’
TRAVEL LANE
12’
TRAVEL LANE
12’
2.0%
6" CURB
6" CURB
PARKWAY
9’
2.0%ROW2.0%
6" CURB
2.0%
TRAVEL LANE
12’
TRAVEL LANE
12’
PARKWAY
9’ ROW100’ ROW
ROAD CENTER LINEDEVELOPMENT
SCHWAB
DEVELOPMENT
PARTNERSHIP
ROW
50’ FROM SETBACK LINEBUILDING SETBACK LINEBUILDING MEDIAN
34’
6" CURB
BACK OF CURB
15’ FROM
BACK OF CURB
15’ FROM
BIKE LANE
10’
BIKE LANE
10’
6’
6’
A
SCHWAB WAY WITH FULL MEDIAN
PROPOSED 100’ ROW
B
SCHWAB WAY WITH 2 LEFT TURN LANES
PROPOSED 100’ ROW
C
26’
SANITARY SEWER
DRAIN
STORM
WATER LINE
STREET SECTIONS
SCHWAB WAY
TRAVEL LANE
12’
TRAVEL LANE
12’
2.0%
PARKWAY
9’
2.0%ROW2.0%2.0%
TRAVEL LANE
12’
TRAVEL LANE
12’
PARKWAY
9’ ROW100’ ROWDEVELOPMENT
SCHWAB
DEVELOPMENT
PARTNERSHIP
ROW
50’ FROM SETBACK LINEBUILDING SETBACK LINEBUILDING BACK OF CURB
15’ FROM
BIKE LANE
10’ 6’
D
SCHWAB WAY WITH 2 LEFT TURN LANES
PROPOSED 100’ ROW
CURB
ROLLOVER CURB
ROLLOVER MARKERS/BUTTONS
REFLECTIVE RAISED
DELINEATED WITH
MEDIAN TO BE
ELECTRIC
TELECOMMUNICATIONS
GAS
26’
SANITARY SEWER
DRAIN
STORM
WATER LINE
ELECTRIC
TELECOMMUNICATIONS
GAS
26’
SANITARY SEWER
DRAIN
STORM
WATER LINE
ELECTRIC
TELECOMMUNICATIONS
GAS
26’
SANITARY SEWER
DRAIN
STORM
WATER LINE
ELECTRIC
TELECOMMUNICATIONS
GAS
* UTILITY DEPTH NOT TO SCALE.
A PART OF ANY CONCEPT OR DEVELOPMENT PLAN.
THIS IS FOR EXHIBIT PURPOSES ONLY. THIS EXHIBIT IS NOT
SCHWAB WAY WITH 2 LEFT TURN LANES & 1 RIGHT TURN LANE
PROPOSED 100’ ROW
2.0%
6" CURB
6" CURB
2.0%ROW2.0%
6" CURB
2.0%
TURN LANE
10’
TRAVEL LANE
12’
TRAVEL LANE
12’
PARKWAY
9’ ROW100’ ROW
ROAD CENTER LINEDEVELOPMENT
SCHWAB
DEVELOPMENT
PARTNERSHIP
ROW
50’ FROM SETBACK LINEBUILDING SETBACK LINEBUILDING BACK OF CURB
15’ FROM
6’
MEDIAN
14’
TURN LANE
10’
9’1’
TRAVEL LANE
12’
TRAVEL LANE
12’
BIKE LANE
10’
TURN LANE
10’
TURN LANE
10’
TURN LANE
10’CENTER LINEROAD MEDIAN
14’
22’
22’
22’
22’
DRAFT DATE: 5/11/2017
N G:\JOB\HWA17006_Partnership_Dev\Site\Exhibits\20170213_Street Sections\Schwab Way Sections Per Median Cut Exhibit With Utilities.sht
N G:\JOB\HWA17006_Partnership_Dev\Site\Exhibits\20170317_SchwabWay\SchwabWay.dgnLIMIT OF WORKDFW G1
DFW G1
DFW 1
LIMIT OF WORKLIMIT OF WORKUP
AVIAVIAVI
AVIAVIDN TO LOADING DOCK
STORAGE
XL XL XL XL XL XL XL XL XL
EXECUTIVE PARKING
VISITOR PARKING
EMPLOYEE SECURED
PARKING
FD
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FDLEVLEVLEVLEVLEVLEVLEV EV / LEVEV / LEVCCCCFD
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FDFD
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CCCCCCCCCCCCCCCCCCCCCCCCCCCCCCVANVANROOM
ELEV CNTRLCCCC
CUP TO EXEC. PARKING
EL. 613’
EL. 618’
EL. 618’
AVI
AVI
3% SLOPEAVI AVI PT8+21.71PC23+37.327+008+00DFW G1
UP
AVIAVIAVI
AVIAVIDN TO LOADING DOCK
STORAGE
XLXLXLXLXLXLXLXLXL
EXECUTIVE PARKING
VISITOR PARKING
EMPLOYEE SECURED
PARKING
FD
FD
FD LEVLEVLEVLEVLEVLEVLEVEV / LEVEV / LEVCCCCFD
FD
FD
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FD
FD
FD
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FDFD
FD FD
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FD FD
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FD FD
FD FDFD
FD
CCCCCCCCCCCCCCCCCCCCCCCCCCCCCCVANVANROOM
ELEV CNTRL CCCCCUP TO EXEC. PARKING
EL. 613’
EL. 618’
EL. 618’
AVI
AVI
3% SLOPEAVI AVI 1+002+003+004+005+006+007+008+009+0010+0011+0012+0013+0014+0015+0016+0017+0018+0019+0020+0021+0022+0023+0024+0025+00SH 114STREET B (67’ ROW)STREET A (67’ ROW)STREET C (67’ ROW)STREET D (67’ ROW)STREET E (67’ ROW) 100’ ROW
SIGNALS
EXISTING
SIGNAL
PROPOSED
SCHWAB WAY
SH 170
0 80’160’240’
GRAPHIC SCALE
COLORED CONCRETE
CROSSWALK PAVERS/
A PART OF ANY CONCEPT OR DEVELOPMENT PLAN.
THIS IS FOR EXHIBIT PURPOSES ONLY. THIS EXHIBIT IS NOT
1.7 ACRES
POD 3
ENTERTAINMENT
OFFICE/
6.9 ACRES
POD 1
RETAIL/HOTEL
MIXED USED/OFFICE/
1.4 ACRES
POD 8
OFFICE
2.2 ACRES
POD 6
ENTERTAINMENT
OFFICE/RETAIL/
MIXED USE/
1.4 ACRES
POD 4
OPEN SPACE
RETAIL/
OFFICE/
6.1 ACRES
POD 2
MIXED USED/OFFICE/RETAIL
3.0 ACRES
OFFICE/RETAIL
BRANCH
CHARLES SCHWAB
83’ B-B
STREET LIGHT (TYPICAL)
DUAL LEFT TURN LANES
TURNAROUND
TRANSITION &
TEMPORARY ASPHALT
N.T.S.
DETAIL
TRUCK TURNING
PROP ROW
COLORED CONCRETE
CROSSWALK PAVERS/
SCHWAB WAY
PARTNERSHIP DEVELOPMENT
COLORED CONCRETE
CROSSWALK PAVERS/
PROP ROW
PROP ROW
MARKERS/BUTTONS
REFLECTIVE RAISED
DELINEATED WITH
MEDIAN TO BE
CROSSWALK
CROSSWALK
DRAFT DATE: 5/11/2017
RIGHT TURN LANE
10’ SIDEWALK/BIKE LANE
BY OTHERS
DEVELOPMENT21+0022+0023+00AVI
FD
FD
AVI AVI
PROP ROW 18+0019+0020+00RIGHT TURN LANE
DUAL LEFT TURN LANES
B
B
A
A
C
CD
D
TEXAS
114
Westlake Comprehensive plan Update182the thoroughfare PlanThe Thoroughfare Plan is intended to address traffic potentially generated by future development in accordance with existing zoning and Planned Development Ordinances, should such levels of development actually occur. Analysis performed for the Comprehensive Plan Update shows that the entitlement currently granted to properties in THOROUGHFARE PLANTown of Westlake - Proposed Thoroughfare Plan[Deloitte WayW Dove RdRoanoke RdAlliaGateway FreePrecinct Line DrW Dove RdCapital PwyN Pearson LnOttinger RdOttinger RdOttinger RdN Main StDavis BlvdLEGEND Existing Roads Water Features Study Area BoundaryLINK TYPE Existing Proposed Regional Arterial Town Arterial Pastoral Collector Special Consideration114 Connection #4114 Connection #3114 Connection #2114 Connection #1Dove/170 ContinuityPearson South ConnectionOttinger South Connection170 ConnectionOttinger/170 Continuity170/114 ContinuityPearson/114 Connection00.20.40.1MilesNote: Future road alignment betweenconnection points is to bedetermined by development sitedesign as site plans are submittedfor coordination of connection andcontinuity.Design and coordination are required1CCapital Pwypital PwyCapital PwyDaviDavis Blcinct Line Drrecinct Line DrtitionorDDrdlvdPPrW Dove RdW Dove RdOOtOtOtireciPrdAAAAAlllliiaattinger RdOttinger RRdRdegerOttOtt/114 Cont/0/114 Cont777000/114 Cont00/114717777r Rdr RdrdRdWayWayd Rder RdertingettingengettdOOOOtinuitytinuityuyttdr Rdr Rdh ConionCtih ConnnneeeccttionPearson LnN Pearson LnPeaPeanuitynuityuPearPPPearCW Dove DdW Dove RdWDveRdnConnetiConnectionC0C7077onnectio0070Roanokdoke Rdokooke oke R45231ddd114114170377377114DISCLAIMER: Future road alignment between connection points is intended to serve the projected use of Westlake entitlements and is to be determined by development site design as site plans are submitted for coordination of connection and continuity. Therefore, final road alignments may differ from the Plan. Should road and intersection service thresholds defined by this Plan not be attained, the whole system as shown may not be built. See Policy Section B in the Implementation Document for roadway thresholds, trigger points, and other implementation language. Westlake is approximately 25 million square feet of non-residential use equating to more than 460,000 new daily trip productions and attractions. However, recent development constructed within the Town has not made full use of entitlement allowances for a particular property. Therefore, the Thoroughfare Plan is based upon the assumption that approximately 70 percent of entitled development will ultimately be built. System connectivity must be established and linkages must be extended to minimize delay caused by intersections that function at levels near congestion (Level of Service “D”) and/or when street capacity is reached. The Thoroughfare Plan identifies key connections and linkages which collectively comprise a system of movement that:• Distributes the traffic in such a way as to avoid future congestion, minimize choke points, and discourage non-residential traffic encroachment on resi-dential streets;• Facilitate crosstown trip making that doesn’t rely on Highway 114 or High-way 170• Provides a framework for orderly development.The Thoroughfare Plan is composed of key connections (the arrowheads as shown on the Plan) and linkages (the dashed lines shown on the Plan). Collectively, con-nections assure that the thoroughfare system serves destinations within the Town as well as points of ingress/egress to the Town. Linkages assure that there is system continuity from east to west and north to south. Not only does a sound system of well-connected street networks result in more direct routes and shorter travel times, it provides more travel options to discourage non-local travel on sensitive existing roadways, like the easternmost portion of Dove Road, beginning at the GlenWyck neighborhood. By providing more connections and linkages, this sec-tion of Dove Road may remain a low-traffic pastoral street.
ESTLAKE TOWN COUNCIL
TYPE OF ACTION
Workshop - Discussion Item
Monday, June 19, 2017
TOPIC: Discussion regarding the implementation of a construction deposit
ordinance as well as requirements for construction site fencing, screening
and cleanliness.
STAFF CONTACT: Pat Cooke, Chief Building Official
Ron Ruthven, Planning and Development Director
Strategic Alignment
Vision, Value, Mission Perspective Strategic Theme & Results Outcome
Objective
Planned / Responsible
Development
Citizen, Student &
Stakeholder
High Quality Planning, Design &
Development - We are a desirable
well planned, high-quality
community that is distinguished by
exemplary design standards.
Preserve Desirability
& Quality of Life
Strategic Initiative
Update Development Regulations
Time Line - Start Date: June 19, 2017 Completion Date: June 19, 2017
Funding Amount: 00.00 Source - N/A
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
The proposed ordinance was brought to staff attention due to subdivisions that are currently
under construction not keeping a clean job site. Trash and debris from job sites were seen
flowing into open space, trails, roads, or neighboring lots and creating a blight to the public eye.
This is particularly unattractive for potential owners that are considering purchasing a piece of
property in a subdivision.
This ordinance intends to alleviate the above with the implementation of fencing and screening
and establishing a construction deposit. In addition, the ordinance calls for plans to show
locations for dumpsters, materials, and sanitary facilities, etc. as well as requiring an onsite
mockup that shows all materials that will be used prior to the application of these materials to the
actual building. This ordinance aims to be town wide and applicable to all zoning districts for
any new construction.
The basis for this ordinance comes from the Vaquero HOA Design Guidelines and CCRs. The
bulk of the ordinance borrows specifically from Chapter 6 “Construction & Building
Regulations” of the most recent version from the Vaquero Design Guidelines that staff has
obtained. Though chapter 6 of the design guidelines covers many additional sections, staff felt
that the construction deposit, construction area, trash and debris removal, and onsite mockup
were the most significant sections that could be appropriate at a town wide level.
Furthermore, many cities in the region have indication of construction site fencing and screening
and job site cleanliness requirements, no cities in the metroplex (or even nationally) did not show
evidence of having a construction deposit. It is more typical to find these types of requirements
in the CCRs of an HOA.
RECOMMENDATION
Based on the information described above that Staff will present at the meeting, it is
recommended that the Council give direction to Staff regarding how they wish to proceed with
the project’s scope.
ATTACHMENTS
Proposed Ordinance Adding Construction Deposit and Site Conditions
Ordinance XXX
Page 1 of 4
TOWN OF WESTLAKE
ORDINANCE NO. ______
AN ORDINANCE OF THE TOWN OF WESTLAKE AMENDING CHAPTER 18
TITLED “BUILDINGS AND BUILDING REGULATIONS” BY ADDING SECTIONS
18-3; ADDING REQUIREMENTS FOR A CONSTRUCTION DEPOSIT AND SITE
CONDITIONS; PROVIDING A PENALTY; PROVIDING A CUMULATIVE CLAUSE;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE;
AUTHORIZING PUBLICATION; AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, the Town of Westlake, Texas is a general law Town; and
WHEREAS, the Town of Westlake has had a large increase in development; and
WHEREAS, the Town Council of the Town of Westlake finds it necessary for the
public health, safety and welfare that development occur in a controlled and orderly manner;
and
WHEREAS, upon the recommendation of the Planning and Zoning Commission, the
Town Council of the Town of Westlake, Texas, is of the opinion that it is in the best interests
of the town and its citizens that the amendments to Chapter 18 “Buildings and Building
Regulations” should be approved and adopted.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN
OF WESTLAKE, TEXAS:
SECTION 1: That all matters stated in the preamble are found to be true and correct
and are incorporated herein as if copied in their entirety.
SECTION 2: That Chapter 18, “Buildings and Building Regulations” Article 1 “In
General”, adding Section 18-3 “Construction Deposit and Site Conditions” of the Town of
Westlake Code of Ordinances, is hereby amended as follows:
Section 18-3 Construction Deposit and Site Conditions.
(a) Purpose. The purpose of this section is to ensure that any new construction complies
with all Town Ordinances and maintains a clean site during construction. This article
also ensures that construction sites are properly screened from the public view to
minimize the visual impact of construction on neighboring lots, public areas and roads.
(b) Applicability. This section applies to all zoning districts at the application for a building
permit for new construction, remodels, additions, or expansions.
Ordinance XXX
Page 2 of 4
(c) Plans and Locations Required. At the time of application for a building permit, the
builder must provide the Town of Westlake with the following:
(1) A plan that shows the location and size of material storage and parking areas;
and
(2) Locations for sanitary facilities, dumpsters, debris storage, utility trenching, and
excavation limits; and
(3) A plan that shows temporary perimeter fencing of the site which screens the site
from the street(s).
(d) Fencing and Screening. The construction site is required to be screened from street view
during construction and securely fenced to prevent public access. Fencing shall consist
of opaque materials to further screen the site.
(e) Model Required. An onsite smaller version mode or replica of the proposed construction
shall be constructed for approval by the Town of Westlake. The model shall show all
proposed materials, colors, and detailing including windows, corner and trim details
and/or details of areas where one material changes to another. Models must be
completed prior to installation of these materials to the house.
(f) Construction Deposit. To ensure compliance with Town Ordinances and site
cleanliness, each Contractor shall pay to the Town of Westlake a “Property Maintenance
Deposit” prior to the issuance of the building permit.
(1) Deposit Fee. The deposit will be the following values:
a. New construction (Excluding accessory structures less than 200 square
feet) = $25,000; or
b. Remodels, expansions, or additions = $12,500
(2) Deposit Balance. A deposit balance of at least $10,000 shall be maintained at
the end of each month during the construction period. Applicants will be subject
to the conditions outlined in (i) of this section if such balance is not maintained.
(3) Exceptions. Subdivisions in the Town of Westlake who have established HOAs
and have requirements to those similarly established in this ordinance will not
be required to make a deposit with the town at the discretion of the Chief
Building Official.
(g) Deposit Conditions. The Town of Westlake shall maintain the deposit in an account
created for the purpose of holding deposits and shall segregate such funds from other
Town funds. The construction deposit will cover costs or anticipated costs of the
following if deemed necessary by the Chief Building Official:
(1) Damage to other properties or parcels; and
(2) Damage to roads and subdivision improvements; and
(3) Damage to open space; and
(4) Abatement of public nuisance, such as removal of trash and debris from the
property.
caused by the owner, contractor, subcontractors, agents or employees.
Ordinance XXX
Page 3 of 4
(h) Disbursal of Funds. Upon completion and acceptance of work by the Chief Building
Official, the Town of Westlake shall release the unused portion of the construction
deposit without interest to the contractor/owner upon approval of final inspections.
(i) Failure to pay Deposit or Costs. If a deposit is not made, or if a cost incurred by the
town exceeds the deposited amount, and the owner fails to pay the town for such
expenses within 30 days, the Town of Westlake may revoke the building permit, issue
citations, or take other legal actions.
(j) Clean Site. Contractors must maintain a clean site that is clear of trash and debris.
Contractors must clean all trash and debris at the end of each day and trash and debris
must be removed from the site at least once a week. Any cleanup costs incurred by the
town will be taken out of the construction deposit.
SECTION 3: That all provisions of Chapter 18 not hereby amended shall remain in
full force and effect.
SECTION 4: That this Ordinance shall be cumulative of all other Town Ordinances
and all other provisions of other Ordinances adopted by the Town which are inconsistent with
the terms or provisions of this Ordinance are hereby repealed.
SECTION 5: That any person, firm or corporation violating any of the provisions or
terms of this ordinance shall be subject to the same penalty as provided for in the Code of
Ordinances of the Town of Westlake, and upon conviction shall be punishable by a fine not to
exceed the sum of Two Thousand Dollars ($2,000.00) for each offense. Each day that a
violation is permitted to exist shall constitute a separate offense.
SECTION 6: It is hereby declared to be the intention of the Town Council of the Town
of Westlake, Texas, that sections, paragraphs, clauses and phrases of this Ordinance are
severable, and if any phrase, clause, sentence, paragraph or section of this Ordinance shall be
declared legally invalid or unconstitutional by the valid judgment or decree of any court of
competent jurisdiction, such legal invalidity or unconstitutionality shall not affect any of the
remaining phrases, clauses, sentences, paragraphs or sections of this Ordinance since the same
would have been enacted by the Town Council of the Town of Westlake without the
incorporation in this Ordinance of any such legally invalid or unconstitutional, phrase, sentence,
paragraph or section.
SECTION 7: This ordinance shall take effect immediately from and after its passage
as the law in such case provides.
PASSED AND APPROVED ON THIS _____ DAY OF ____________ 2017.
Ordinance XXX
Page 4 of 4
_____________________________
ATTEST: Laura Wheat, Mayor
____________________________ ______________________________
Kelly Edwards, Town Secretary Thomas E. Brymer, Town Manager
APPROVED AS TO FORM:
____________________________
L. Stanton Lowry, Town Attorney
Development Snapshot
May 2017
DENTON COUNTY
TARRANT COUNTY
CITY OF
ROANOKE
DENTON COUNTY
TARRANT COUNTY
CITY OF
FORT WORTH
TOWN LIMIT
TOWN LIMIT
TOWN LIMIT
TOWN LIMIT
TOWN LIMIT
TOWN LIMIT
TOWN LIMIT
TOWN LIMIT
TOWN OF
TROPHY CLUB
CITY OF
SOUTHLAKE
170 114
377
377
170
114
5
2
3
4
MAP GUIDE
1. Primrose School Entrada
26 Arta Drive
2. Terra Bella
Residential Development
3. Carlyle Court
Residential Development
4. Quail Hollow
Residential Development
5. Granada
Residential Development
6. Project Blizzard
Mixed-Use Development
7. Schwab Corporate Campus
Office Campus
8. Solana Parking Garage Addition
Two Parking Garages
9. Fire/EMS Station
Government Facility
May 2017 This map is for information purposes only.
DEVELOPMENT ACTIVITIES MAP
CITY OF
SOUTHLAKE
CITY OF
KELLER
LEGEND
Subdivision Roads
Collector/Arterial Roads
Highways
Future Traffic Signal
Completed Building
Site Plan Submitted
Building Permit Submitted
Under Construction
114
170 6
7
8
1
9
Development Activities Map Table
Project
No.
Project
Name Land Use Number of
Lots/Units Size Development Status Percent
Complete*
Estimated
Completion
1 Primrose School** Commercial N/A 12,100 s.f. CO almost issued. Dumpster enclosure being finished. TCO expires in June. 98% June 2017
2 Terra Bella Residential 28 54.7 acres 23/28 lots currently developed or under construction 66.07% N/A
3 Carlyle Court Residential 8 10.2 acres 5/8 lots under construction 31.25% N/A
4 Quail Hollow Residential 92 188 acres Phase I and IIA infrastructure complete. Building permits expected soon. 0.00% N/A
5
Granada Phase I
Residential
41
85 acres
Phase I has 31/41 lots currently developed or under construction. 57.32%
N/A
Granada Phase II 43 Phase II has 6/43 lots under construction. 6.98%
Project Blizzard Mix-Use N/A 53 acres Preliminary utility work under construction. Dam/Lake hydrology improvements under
construction. N/A N/A 6
Schwab Campus
Phase 1 Office
4 buildings
2,600 car garage
555,000 s.f.
33 acres DP/CP, SP, and PSE approved 5-22-17. Developer plans to start July 2017. N/A N/A 7
8 Solana Parking
Garage Addition Parking 1,126 spaces 10.32 acres Elevator work and landscaping are outstanding items. 95% June 2017
9 Fire/EMS Station Government
Use N/A 5-acre site N/A 0% N/A
* % Complete = (#of BP’s x 50%)/Total BP’s + (#CO’s x 50%)/Total CO’s
** Refer to Entrada Development Report for more info May 2017
Key
Map
ID
Approved Site Plans / Building Elevations Plat Status Status of Public Improvements Building Permit Status
1 CVS Pharmacy (Ord. 762)Block N, Lot 3 95% complete; not accepted Final C of O Issued
2 Primrose School (Ord. 763)Block M, Lot 2 95% complete; not accepted Final C of O Issued
3 Retail Corner (Ord. 771)Blocks O and A 80% complete; not accepted Building Permits Under Review
4 Ampitheater (Ord. 777)Lot 1, Block B (not replatted)#substantially incomplete - not accepted not issued**
5 Gas Pad Parking (Ord. 778)Lot 1, Block B (not replatted)#substantially incomplete - not accepted not issued**
6 Restaurant ROW (Ord. 779)Lot 1, Block B (not replatted)#substantially incomplete - not accepted not issued**
7 Residential Villas (Ord. 783)Block J 95% complete; not accepted Building Permits Under Review
8 Residential Townhomes (Ord. 795)Block I 95% complete; not accepted not issued**
Key
Map
ID
Unapproved Site Plans Plat Status Status of Public Improvements Building Permit Status
9 Single Family Residential (Block D, E, F, H)Lot 1, Block B (not replatted)#substantially incomplete - not accepted not issued**
10 Hotel Plaza (Block C)Lot 1, Block B (not replatted)#substantially incomplete - not accepted not issued**
11 Chapel, Town Hall & Parking Garage Lot 1, Block B (not replatted)#substantially incomplete - not accepted not issued***
Key
Map
ID
Unapproved Site Plans Plat Status Status of Public Improvements Building Permit Status
12 Unspecified Residential / Commercial Units Lot 1, Block B (not replatted)#construction not apporoved not issued****
** Building permits cannot be issued until all Phase One public improvements are accepted
*** A foundation only permit is issued for the chapel. All other building permits cannot be issued until site plans are approved and all Phase One public improvements are accepted.
**** No developer's agreement exists for phase 2. Building permits cannot be issued until site plans are approved and all Phase One public improvements are accepted.
Entrada Phase One - Construction Status (as of 5/31/2017)
Entrada Phase Two - Construction Status (as of 1/20/2017)
* Foundation only permit requested by developer. Plans under review
# replat required for compliance with preliminary plat and development plan
Entrada Development Report - May 2017
Event Description Ordinance / Resolution Approval Date
Initial Zoning Approved Ordinance 703 Monday, April 22, 2013
Economic Development Agreement Approved Resolution 13-17 Monday, April 22, 2013
Development Plan Approved Ordinance 720 Monday, October 28, 2013
Preliminary Plat Approved Resolution 13-32 Monday, October 28, 2013
Phase 1 Development Agreement Approved Resolution 13-34 Monday, October 28, 2013
Solana Public Improvement District Created Resolution 14-07 Monday, February 24, 2014
Amendment One to Economic Development Agreement Approved Resolution 14-46 Monday, December 15, 2014
Amendment Two to Economic Development Agreement Approved Resolution 15-02 Thursday, January 15, 2015
Phase One Public Improvements Construction Begins n/a Sunday, March 1, 2015
Initial Final Plat Approved Ordinance 761 Monday, December 14, 2015
Design Guidelines Approved Ordinance 760 Monday, December 14, 2015
Master Landscape, Lighting and Paving Plan Approved Ordinance 759 Monday, December 14, 2015
Amendment One to Ph. 1 Development Agreement Approved Resolution 15-35 Monday, December 14, 2015
CVS Pharmacy Site Plan & Building Elevations Apprved Ordinance 762 Monday, December 14, 2015
Primrose School Site Plan & Building Elevations Approved Ordinance 763 Monday, December 14, 2015
CVS Building Permit Issued*n/a Thursday, January 14, 2016
Retail Corner Site Plan & Building Elevations Approved Ordinance 771 Monday, February 22, 2016
Ampitheater Site Plan & Building Elevations Approved Ordinance 777 Monday, March 28, 2016
Gas Pad Parking Site Plan & Building Elevations Approved Ordinance 778 Monday, March 28, 2016
Restaurant ROW Site Plan & Building Elevations Approved Ordinance 779 Monday, March 28, 2016
Residential Villas Site Plan & Building Elevations Approved Ordinance 783 Monday, April 25, 2016
Primrose Building Permit Issued*n/a Tuesday, July 26, 2016
Residential Townhomes Site Plan & Building Elevations Approved Ordinance 795 Monday, September 19, 2016
CVS Final C of O Issued n/a Friday, February 3, 2017
Primrose Final C of O Issued n/a Wednesday, May 31, 2017
Phase One Public Improvements Construction Projected Completion**n/a Thursday, July 27, 2017
*Permits Issued prior to acceptance of public imrpovements
**According to developer's projection
Entrada Development Chronology - as of 5/31/2017
NOTE: Phase Two agreements, replats, site plans and construction have not been not been approved as of 5/31/2017
Entrada Development Report - May 2017
1 3 4 5 9 10 11 12 2 7 8 6 Approved Entrada Development Plan ConstrucƟon / Approval Status Key Map—as of 5/31/2017 Entrada Development Report - May 2017
PD Zoning and Concept Plan Approved PD Development Plan Approved (Split into 2 phases) PD Site Plan(s) Approved Preliminary/Final Plats Approved (Final plats further divid-ed as individual replats) Public Improvements Accepted by Town Building Permits Approved 1 2 3 4 C o n s t r u c t I o n o f P u b l I c I m p r o v e m e n t s 5 6 7 Westlake Entrada General Development Process Flow Chart Entrada Development Report - May 2017
EXECUTIVE SESSION
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.071. Consultation with Attorney (1) when the governmental body seeks the
advice of its attorney about: (A) pending or contemplated litigation: Cause No. 348-
290326-17 - Neil and Janelle McNabnay, Colin and Melanie Stevenson, Yair and Sandra
Lotan, Jay and Jana Still, Biswajit and Chandrika Dasgupta, Michael and Michelle
Granfield, Michael and Stef Mauler, Rudy and Christy Renda, David and Jenn Riley, Joseph
Mohan and Maria De Leon, Roberto Arandia, and Patrick and Erin Cockrum
(collectively, "Plaintiffs") vs. Town of Westlake
b. Section 551.087 Deliberation Regarding Economic Development Negotiations (1) to
discuss or deliberate regarding commercial or financial information that the governmental
body has received from a business prospect that the governmental body seeks to have
locate, stay, or expand in or near the territory of the governmental body and with which
the governmental body is conducting economic development negotiations; or (2) to
deliberate the offer of a financial or other incentive to a business prospect described by
Subdivision (1) for the following:
- Maguire Partners-Solana Land, L.P., related to Centurion’s development known as
Entrada and Granada
- Project Lynx
- CS Kinross Lake Parkway, a Delaware limited liability company, its affiliate Charles
Schwab & Co., Inc.
- Hillwood, Westlake Retail Associates, Ltd., a Texas limited partnership (“WRA”), HW
2421 Land, LP, a Texas limited partnership (“HW2421”), and Hillwood Alliance Services,
LLC, a Texas limited liability company (“HAS”)
- Vaquero Club, Inc.
c. Section 551.071(2) Consultation with Attorney on a matter in which the duty of the
attorney to the governmental body under the Texas Disciplinary Rules of Professional
Conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act: Waste
(Trash) ordinance.
d. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the
attorney to the governmental body under the Texas Disciplinary Rules of Professional
Conduct of the State Bar of Texas clearly conflicts with this chapter: Trophy Club
Municipal District No. 1
Town Council
Item # 5 – Executive
Session
Town Council
Item # 6 – Reconvene
Council Meeting
COUNCIL RECAP / STAFF DIRECTION
Town Council
Item # 7 – Council Recap /
Staff Direction
Town Council
Item # 8 – Adjournment
Work Session
ITEMS OF COMMUNITY INTEREST: Mayor and Council Reports
on Items of Community Interest pursuant to Texas Government Code
Section 551.0415 the Town Council may report on the following
items: (1) expression of thanks, congratulations, or condolences; (2)
information about holiday schedules; (3) recognition of individuals;
(4) reminders about upcoming Town Council events; (5) information
about community events; and (6) announcements involving imminent
threat to public health and safety.
NO SCHEDULED COUNCIL OR P&Z MEETINGS IN JULY
MARK YOUR CALENDARS - IN JULY & AUGUST …
Westlake Municipal Offices CLOSED in Observance of Independence Day Holiday
Tuesday, July 4, 2017
Westlake Municipal Offices CLOSED Friday, July 21 & Mon-Tues, July 24-25, 2017
due to relocation of Town Hall from old location of 1301 Solana Blvd., Bldg. 4 - Plaza to:
• New Town Hall location: 1500 Solana Drive, Bldg. 7 (Terrace) - Suite 7200
-All municipal offices will reopen for business on Wednesday, July 26, 2017
WA Registration (To be completed on-line)
Staff support available:
• Friday, August 4, 2017; 8:00 am -12:00 pm
• Tuesday, August 8, 2017; 3:00 pm – 6:00 pm
-Personalized registration emails to be sent August 1; Notaries available at WA beginning August 1
Coffee & Conversation with the Mayor/Board President
Monday, August 7, 2017; 8:00 – 9:30 am
Marriott Solana Hotel – Great Room
WA Board of Trustees Workshop/Meeting
Monday, August 7, 2017*
Westlake Town Hall, Solana Terrace - Bldg. 7 – Council Chambers (New location)
Town Council Budget Workshop
Wednesday, August 9, 2017; 12:00 – 5:00 pm
Westlake Town Hall, Solana Terrace - Bldg. 7, Council Chambers (New location)
WA MYP/DP Back to School Night
Monday, August 14, 2017; 5:30 pm – 7:30 pm
-More details TBA in August
WA PYP Back to School Night
Tuesday, August 15, 2017; 5:30 pm – 7:30 pm
-More details TBA in August
WA First Day of School
Thursday, August 17, 2107; 7:55 am – 3:10 pm
*For meeting agendas and details on calendar events, please visit the Town’s website.
Town Council
Item # 2 – Items of
Community Interest
CITIZEN COMMENTS: This is an opportunity for citizens to address the Council on any matter
whether or not it is posted on the agenda. The Council cannot by law take action nor have any
discussion or deliberations on any presentation made to the Council at this time concerning an
item not listed on the agenda. The Council will receive the information, ask staff to review the
matter, or an item may be noticed on a future agenda for deliberation or action.
Town Council
Item # 3 – Citizen
Comments
CONSENT AGENDA: All items listed below are considered routine by the Town Council
and will be enacted with one motion. There will be no separate discussion of items
unless a Council Member or citizen so requests, in which event the item will be removed
from the general order of business and considered in its normal sequence.
a. Consider approval of the minutes from the meeting on May 22, 2017.
b. Consider approval of the minutes from the meeting on June 2, 2017.
c. Consider approval of Resolution 17-22, Appointing and Reappointing Various
Affiliate boards and Planning & Zoning Commission Members.
d. Consider approval of Resolution 17-23, Ratifying Town Manager’s execution of
Amendment #1 to the Town Hall Lease Agreement.
e. Consider approval of Resolution 17-24, Authorizing the Town Manager to
execute a contract with SC Tracking for services related to Cross Connection
Control Program Administration.
f. Consider approval of Resolution 17-25, A Creating and Appointing a Public Art
Competition Advisory Committee Including the Charge to Said Committee.
g. Consider approval of Resolution 17-26, Approving the Declaration of Covenants,
Conditions and Restrictions and Establishment of Easements for Westlake Entrada.
h. Consider approval of Resolution 17-27, Approving a Developer Agreement with
CS Kinross Lake Parkway, LLC, related to the Charles Schwab Corporate Campus,
Phase One.
i. Consider approval of Resolution 17-28, Approving a Master Roadway
Construction Agreement with Westlake Retail Associates, Ltd., HW 2421 Land, LP,
and Hillwood Alliance Services, LLC, related to the Phase One construction of
Schwab Way.
Town Council
Item # 4 – Consent
Agenda
Town Council Minutes
05/22/17
Page 1 of 7
MINUTES OF THE
TOWN OF WESTLAKE, TEXAS
TOWN COUNCIL MEETING
May 22, 2017
PRESENT: Mayor Laura Wheat, Council Members: Alesa Belvedere, Carol Langdon, Michael
Barrett, Wayne Stoltenberg, and Rick Rennhack
ABSENT:
OTHERS PRESENT: Town Manager Thomas Brymer, Assistant Town Manager Amanda
DeGan, Town Secretary Kelly Edwards, Town Attorney Stan
Lowry, Director of Public Works Jarrod Greenwood, Fire Chief
Richard Whitten, Deputy Chief John Ard, Director of Information
Technology Jason Power, Director of Planning & Development Ron
Ruthven, Development Coordinator/ Management Analyst Joel
Enders, Director of Finance Debbie Piper, Communications
Manager Jon Sasser, Keller Police Chief Mike Wilson, and
Development Intern Nick Ford.
Work Session
1. CALL TO ORDER
Mayor Wheat called the work session to order at 5:36 p.m.
2. PLEDGE OF ALLEGIANCE
Mayor Wheat led the Pledge of Allegiance to the United States and Texas flags.
Town Council Minutes
05/22/17
Page 2 of 7
3. REVIEW OF CONSENT AGENDA ITEMS FOR THE TOWN COUNCIL REGULAR
MEETING AGENDA.
Town Manager Brymer and Director Meyer provided an overview of item e on the consent
agenda regarding the funding.
Discussion ensued regarding the parking pad, on-board cameras, and type of Drivers
License.
Town Manager Brymer then provided an overview of the Cross Connection and Atmos
ordinances.
4. DISCUSSION ITEMS
a. Presentation and discussion regarding the Northwest Metroport Chamber of
Commerce activities.
Ms. Sally Michalak, President & CEO, provided a presentation and overview of
the chamber events, member benefits, and initiatives.
b. Presentation and discussion of the DirectionFinder Results for 2017 Residential
Survey.
Mr. Chris Tathum, ETC Institute., provided a presentation and overview of the
survey.
Discussion ensued regarding Public Safety, Customer Service provided by the
Town, event attendance, School District data, re -enrollment of children to the
academy, residents that are unhappy, comment section, incentives to increase
response rate, and peer communities.
c. Presentation and discussion regarding enhancement and growth in our
Communications Department for strategic messaging and marketing efforts.
Assistant Town Manager DeGan and Ms. Beth Owens, BrandEra, provided a
presentation and overview of the item.
Discussion ensued regarding the position statement, current seal, events, concert
series, retooling or introducing a logo, and trends.
d. Standing Item: Presentation and discussion of development projects per Staff
April 2017 report, April 2017 Entrada report from the Developer and projects in
Planned Development PD 3-5.
Town Council Minutes
05/22/17
Page 3 of 7
No additional information discussed.
5. EXECUTIVE SESSION
The Council did not convene into executive session.
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.071. Consultation with Attorney (1) when the governmental body
seeks the advice of its attorney about: (A) pending or contemplated litigation:
Cause No. 348-290326-17 - Neil and Janelle McNabnay, Colin and Melanie
Stevenson, Yair and Sandra Lotan, Jay and Jana Still, Biswajit and Chandrika
Dasgupta, Michael and Michelle Granfield, Michael and Stef Mauler, Rudy and
Christy Renda, David and Jenn Riley, Joseph Mohan and Maria De Leon,
Roberto Arandia, and Patrick and Erin Cockrum (collectively, "Plaintiffs") vs.
Town of Westlake
b. Section 551.087 Deliberation Regarding Economic Development
Negotiations (1) to discuss or deliberate regarding commercial or financial
information that the governmental body has received from a business prospect
that the governmental body seeks to have locate, stay, or expand in or near the
territory of the governmental body and with which the governmental body is
conducting economic development negotiations; or (2) to deliberate the offer of
a financial or other incentive to a business prospect described by Subdivision (1)
for the following:
- Maguire Partners-Solana Land, L.P., related to Centurion’s development
known as Entrada and Granada
- Project Lynx
- CS Kinross Lake Parkway, a Delaware limited liability company, its affiliate
Charles Schwab & Co., Inc.
- Vaquero Club, Inc.
c. Section 551.071(2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with the Open
Meetings Act: Waste (Trash) ordinance.
d. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Trophy Club Municipal District No. 1
6. RECONVENE MEETING
7. COUNCIL RECAP / STAFF DIRECTION
No additional direction provided.
Town Council Minutes
05/22/17
Page 4 of 7
8. ADJOURNMENT
Mayor Wheat adjourned the work session at 7:13 p.m.
Regular Session
1. CALL TO ORDER
Mayor Wheat called the regular session to order at 7:39 p.m.
2. ITEMS OF COMMUNITY INTEREST
Manager Sasser provided an overview of the upcoming events.
3. CITIZEN COMMENTS
No one addressed the Council.
4. CONSENT AGENDA
a. Consider approval of the minutes from the April 24, 2017, meeting.
b. Consider approval of the minutes from the May 11, 2017, meeting.
c. Consider approval of Ordinance 824, Approving a negotiated settlement between
the Atmos cities steering committee (“ACSC”) and ATMOS ENERGY CORP., MID-
TEX DIVISION regarding the company’s 2017 rate review mechanism filings.
d. Consider approval of Ordinance 825, Amending Chapter 94, Utilities adding
Article V, Cross Connection Control, Sections 94-100 through 94-150.
e. Consider approval of Resolution 17-21, Authorizing the Town Manager to enter
into a purchase agreement with Rush Truck Center, Rush Bus Center to purchase a
71-passenger activity bus and authorize the Town Manager to make funding
changes not to exceed $25,000 on this project.
MOTION: Council Member Langdon made a motion to approve the consent
agenda. Council Barrett seconded the motion. The motion carried
by a vote of 5-0.
5. DISCUSSION AND CONSIDERATION TO ELECT A MAYOR PRO TEMPORE.
MOTION: Council Member Stoltenberg made a motion to elect Council
Member Langdon as Mayor Pro Tempore. Council Member
Rennhack seconded the motion. The motion carried by a vote of
5-0.
Town Council Minutes
05/22/17
Page 5 of 7
6. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 826,
APPROVING A CONCEPT/DEVELOPMENT PLAN FOR AN APPROXIMATELY 33-
ACRE PORTION OF PLANNED DEVELOPMENT DISTRICT 3, PLANNING AREA 5B
(PD 3-5B). THE PROPERTY IS GENERALLY LOCATED SOUTH OF STATE
HIGHWAY 170, NORTH OF JT OTTINGER ROAD, AND WEST OF WESTLAKE
PARKWAY.
Director Ruthven and Coordinator Enders provided a presentation and overview of items
6-8.
Mayor Wheat opened the public hearing.
No one addressed the Council.
Mayor Wheat closed the public hearing.
MOTION: Council Member Stoltenberg made a motion to approve
Ordinance 826. Council Member Belvedere seconded the
motion. The motion carried by a vote of 5-0.
7. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 827,
APPROVING A PLANNED DEVELOPMENT ZONING DISTRICT (PD) SITE PLAN
FOR AN APPROXIMATELY 33-ACRE PORTION OF PLANNED DEVELOPMENT
DISTRICT 3, PLANNING AREA 5B (PD 3-5B). THE PROPERTY IS GENERALLY
LOCATED SOUTH OF STATE HIGHWAY 170, NORTH OF JT OTTINGER ROAD,
AND WEST OF WESTLAKE PARKWAY.
Mrs. Katy Blair, Charles Schwab, provided a presentation and answered questions related
to items 7 and 8.
Discussion ensued regarding the pedestrian traffic from the parking garage to the office
buildings.
Mayor Wheat opened the public hearing.
No one addressed the Council.
Mayor Wheat closed the public hearing.
MOTION: Council Member Langdon made a motion to approve Ordinance
827. Council Member Stoltenberg seconded the motion. The
motion carried by a vote of 5-0.
Town Council Minutes
05/22/17
Page 6 of 7
8. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 828,
APPROVING A PRELIMINARY SITE EVALUATION FOR AN APPROXIMATELY 33-
ACRE PORTION OF PLANNED DEVELOPMENT DISTRICT 3, PLANNING AREA 5B
(PD 3-5B). THE PROPERTY IS GENERALLY LOCATED SOUTH OF STATE
HIGHWAY 170, NORTH OF JT OTTINGER ROAD, AND WEST OF WESTLAKE
PARKWAY.
Mayor Wheat opened the public hearing.
No one addressed the Council.
Mayor Wheat closed the public hearing.
MOTION: Council Member Belvedere made a motion to approve Ordinance
828. Council Member Barrett seconded the motion. The motion
carried by a vote of 5-0.
9. EXECUTIVE SESSION
The Council convened into executive session at 8:15 p.m.
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.071. Consultation with Attorney (1) when the governmental body
seeks the advice of its attorney about: (A) pending or contemplated litigation:
Cause No. 348-290326-17 - Neil and Janelle McNabnay, Colin and Melanie
Stevenson, Yair and Sandra Lotan, Jay and Jana Still, Biswajit and Chandrika
Dasgupta, Michael and Michelle Granfield, Michael and Stef Mauler, Rudy and
Christy Renda, David and Jenn Riley, Joseph Mohan and Maria De Leon,
Roberto Arandia, and Patrick and Erin Cockrum (collectively, "Plaintiffs") vs.
Town of Westlake
b. Section 551.087 Deliberation Regarding Economic Development
Negotiations (1) to discuss or deliberate regarding commercial or financial
information that the governmental body has received from a business prospect
that the governmental body seeks to have locate, stay, or expand in or near the
territory of the governmental body and with which the governmental body is
conducting economic development negotiations; or (2) to deliberate the offer of
a financial or other incentive to a business prospect described by Subdivision (1)
for the following:
- Maguire Partners-Solana Land, L.P., related to Centurion’s development
known as Entrada and Granada
- Project Lynx
- CS Kinross Lake Parkway, a Delaware limited liability company, its affiliate
Charles Schwab & Co., Inc.
- Vaquero Club, Inc.
c. Section 551.071(2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Town Council Minutes
05/22/17
Page 7 of 7
Professional Conduct of the State Bar of Texas clearly conflicts with the Open
Meetings Act: Waste (Trash) ordinance
d. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Trophy Club Municipal District No. 1
10. RECONVENE MEETING
Mayor Wheat reconvened the meeting at 10:04 p.m.
11. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
No action taken.
12. FUTURE AGENDA ITEMS
No future agenda items.
13. ADJOURNMENT
There being no further business before the Council, Mayor Wheat asked for a motion to
adjourn the meeting.
MOTION: Council Member Belvedere made a motion to adjourn the
meeting. Council Member Stoltenberg seconded the motion. The
motion carried by a vote of 5-0.
Mayor Wheat adjourned the meeting at 10:04 p.m.
APPROVED BY THE TOWN COUNCIL ON JUNE 19, 2017.
ATTEST: _____________________________
Laura Wheat, Mayor
_____________________________
Kelly Edwards, Town Secretary
Town Council Minutes
06/02/17
Page 1 of 3
MINUTES OF THE
TOWN OF WESTLAKE, TEXAS
TOWN COUNCIL MEETING
June 2, 2017
PRESENT: Mayor Laura Wheat, Council Members: Alesa Belvedere, Carol Langdon, Michael
Barrett, Wayne Stoltenberg, and Rick Rennhack
ABSENT:
OTHERS PRESENT: Town Manager Thomas Brymer, Assistant Town Manager Amanda
DeGan, Town Secretary Kelly Edwards, Director of Public Works
Jarrod Greenwood, Fire Chief Richard Whitten, Deputy Chief John
Ard, Director of Human Resources Todd Wood, Director of
Information Technology Jason Power, Director of Planning &
Development Ron Ruthven, Director of Finance Debbie Piper,
Finance Supervisor Jaymi Ford, Director of Parks & Recreation
and Facilities Troy Meyer, and Executive Director Dr. Mechelle
Bryson.
Work Session
1. CALL TO ORDER
Mayor Wheat called the work session to order at 8:47 a.m.
Welcome and Introductions
Town Manager Brymer welcomed the Mayor, Council and Staff.
Town Council Minutes
06/02/17
Page 2 of 3
2. DISCUSSION REGARDING KEY STRATEGIC INIATIVES FOR THE FUTURE AND
GOVERNANCE.
Mr. Mike Mowery, Strategic Government Resources, provided a presentation and overview
of Effective Board Governance.
Looking at Governance
Vision and Leadership
Discussion ensued regarding the current external communication, open communication
with municipal staff, institutionalize the type of communication you are seeking,
developing and building culture with board and committees.
Discussion regarding the Vision and Mission statement and the Academy Vision.
What Westlake looks like in 30 years exercise.
Council and Staff broke into groups to discuss how Westlake would look future.
Assistant Town Manager DeGan and Assistant to the Town Manager Greenwood provided
a presentation and overview of the key questions, budgets, strategic planning and
Balanced Scorecard.
Key Strategic Question for our future
Budgets - Academy, Town and Capital Improvement Plan (CIP)
preview
Strategic Planning and Balance Scorecard
3. WRAP-UP / STAFF DIRECTION
Town Council Minutes
06/02/17
Page 3 of 3
4. ADJOURNMENT
Mayor Wheat adjourned the work session at 4:07 p.m.
APPROVED BY THE TOWN COUNCIL ON JUNE 19, 2017.
ATTEST: _____________________________
Laura Wheat, Mayor
_____________________________
Kelly Edwards, Town Secretary
Page 1 of 2
estlake Town Council
TYPE OF ACTION
Regular Meeting - Consent
Westlake Town Council Meeting
Monday, June 19, 2017
TOPIC: Discussion and Consideration of a Resolution Appointing and
Reappointing Various Affiliate and Planning & Zoning Commission
Members.
STAFF CONTACT: Kelly Edwards, Town Secretary and Tanya Morris, Administrative
Assistant to the Town Secretary
Strategic Alignment
Vision, Value, Mission Perspective Strategic Theme & Results Outcome
Objective
Informed & Engaged
Citizens / Sense of
Community
Municipal &
Academic Operations
High Quality Planning, Design &
Development - We are a desirable
well planned, high-quality
community that is distinguished by
exemplary design standards.
Preserve Desirability
& Quality of Life
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: May 22, 2017 Completion Date: June 19, 2017
Funding Amount: 0.00 Status - Not Funded Source - N/A
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
Members with expiring terms have been contacted by the Town Secretary’s office and asked to
respond as to their desire to continue to serve as a board, commission or committee member.
Applications were received for two (2) new Texas Student Housing (TSH) board members. THS
President and Executive Director support both applicants appointment.
All current board members that expressed the desire to be reappointed are listed in the resolution.
Page 2 of 2
RECOMMENDATION
N/A
ATTACHMENTS
Applications from Paula Petersen and James Krekow
Resolution that will be completed with appointees as directed.
Resolution 17-22
Page 1 of 4
TOWN OF WESTLAKE
RESOLUTION NO. 17-22
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS,
REAPPOINTING AND APPOINTING MEMBERS TO THE 4B ECONOMIC
DEVELOPMENT BOARD; PLANNING AND ZONING COMMISSION; TEXAS
STUDENT HOUSING AUTHORITY BOARD OF DIRECTORS; THE TEXAS STUDENT
HOUSING AUTHORITY; THE TEXAS STUDENT HOUSING CORPORATION –
DENTON PROJECT; AND THE WESTLAKE ACADEMY FOUNDATION; AND
WESTLAKE HISTORICAL PRESERVATION SOCIETY, AND RESOLVING RELATED
MATTERS.
WHEREAS, the Town Council conduct annual board appointments and reappointments
at an August meeting; and,
WHEREAS, the Town Council finds that the passage of this Resolution is in the best
interest of the citizens of Westlake.
BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE,
TEXAS:
SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true
and correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: THAT the following individuals are hereby appointed/reappointed to
the 4B Economic Development Board:
As a result of the appointments heretofore stated, the 4B Economic Development
Board is represented by the following:
Term Expiration
Laura Wheat, Mayor June 2018
Carol Langdon, Council Member June 2018
Michael Barrett, Council Member June 2018
Rick Rennhack, Council Member June 2018
Vacant, Non-Council Member June 2018
Gregg Malone, Non-Council Member June 2018
Vacant, Non-Council Member June 2018
SECTION 3: THAT the following individuals are hereby appointed reappointed to
the Planning and Zoning Commission:
Resolution 17-22
Page 2 of 4
As a result of the appointments heretofore stated, the Planning and Zoning
Commission is represented by the following:
Term Expiration
Ryan Groce June 2019
Tim Brittan June 2019
Liz Garvin June 2018
Greg Goble June 2018
Michelle Lee June 2019
Sharon Sanden (Alternate member No. 1) June 2018
Ken Kraska (Alternate member No. 2) June 2019
SECTION 4: THAT the following individuals are hereby reappointed to the Texas Student
Housing Authority, the Texas Student Housing Corporation, the Texas Student Housing
Corporation – Denton Project, the Texas Student Housing Authority;
As a result of the appointments heretofore stated, the Texas Student Housing Authority
and the Texas Student Housing Corporation – Denton Project, are represented by the
following:
Term Expiration
Patricia Howard June 2018
Paula Petersen June 2019
Scott Bradley June 2018
Katie Kolkmeier June 2018
James Krekow June 2019
Mark Harrow June 2019
Randall Quick June 2019
Executive Director – Tracy Schornack
SECTION 5: THAT the following individuals are hereby appointed/reappointed to the
Westlake Academy Foundation Board of Directors:
As a result of the appointments heretofore stated, the Westlake Academy Foundation is
represented by the following:
Term Expiration
Sean Shope June 2020
Zan Jones June 2020
Jeff Watson June 2020
Christine Ross June 2020
Vacant June 2020
Leah Rennhack June 2018
Andy Sedino June 2018
Wendy Greenwood June 2018
Resolution 17-22
Page 3 of 4
Deanna Titzler June 2018
Laura Luckett June 2018
Deborah Kraska June 2019
Karen Stoltenberg June 2019
Kevin Hansen June 2019
Adam Smith June 2019
Vacant June 2019
SECTION 6: THAT the following individuals are hereby appointed/reappointed to
the Westlake Historical Preservation Society:
As a result of the appointment heretofore stated, the Westlake Historical Preservation
Society, is represented by the following:
Term Expiration
Becky Fisher June 2018
Thomas Miller June 2018
Daniel Zipperlen June 2018
Jon White June 2018
Wanda Brewster June 2018
Stephen Thornton June 2019
Paula Thornton June 2019
Patricia Rapp June 2019
Laurel Mason June 2019
Staff Liaison- Town Manager or his appointee
SECTION 7: If any portion of this Resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
Resolution 17-22
Page 4 of 4
SECTION 8: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS 19nd DAY OF JUNE 2017.
ATTEST: _____________________________
Laura Wheat, Mayor
______________________________ ______________________________
Kelly Edwards, Town Secretary Thomas E. Brymer, Town Manager
APPROVED AS TO FORM:
______________________________
L. Stanton Lowry, Town Attorney
Page 1 of 2
estlake Town Council
TYPE OF ACTION
Regular Meeting - Consent
Westlake Town Council Meeting
Monday, June 19, 2017
TOPIC: Consider a Resolution Ratifying Town Manager’s execution of Amendment #1 to
the Town Hall Lease Agreement.
STAFF CONTACT: Troy Meyer, Director of Facilities & Recreation
Jarrod Greenwood, Public Works Director/Assistant to the Town Manager
Strategic Alignment
Vision, Value, Mission Perspective Strategic Theme & Results Outcome Objective
Fiscal Responsibility People, Facilities,
& Technology
Exemplary Service &
Governance - We set the
standard by delivering
unparalleled municipal and
educational services at the
lowest cost.
Improve
Technology,
Facilities &
Equipment
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: April 3, 2017 Completion Date: August 31, 2017
Funding Amount: $800,000 Status - Project Funded Source - General Fund
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
Municipal Court office staff relocated to the existing space located at suite 207 in 2006. Town
Administrative staff relocated to the existing spaced located at suite 202 in 2007 increasing our total
leased area to 13,000 sf. The number of Town staff has increased over the last 10 years due the growth of
the Westlake Academy, and increased residential and commercial development.
Town Council provided direction to staff in the summer of 2016 staff to look at lease additional space to
accommodate the staff increases. Staff hired Petty & Associates to assist negotiating a lease for new town
offices in the Solana Complex. The Town Council approved Resolution 17-11 at the February 27th regular
Council meeting, authorizing the Town Manger to execute a 130 month lease agreement with BRE
Solana, LLP (Equity) to provide office space located at 1500 Solana Blvd, Building 7, Suite 7100 and
7200 for Town Hall. This lease increases our office space from 13,000 to 20,580 and includes a $55.00/sf
Tenant allowance for a total $1,137,456. The terms of the new lease will start in August 2017.
Page 2 of 2
Staff hired Cushman & Wakefield to assist managing the 20,580 Sq. ft. remodel project and to insure the
project was completed on time. Cushman & Wakefield bid the project in April 2017 and received four
bids ranging from $1M to $1.4M to complete the project by July 1 2017. Highland Construction was
awarded the project at $1,053,300 but did not include furniture, architectural, security systems, IT
equipment and audio-visual equipment. The Adopted 2016-17 Budget included $200,000 for the
relocation expenses and equipment.
Funding for the Town Hall remodel project and all the FF&E items is estimated at $1,887,456 as follows:
Funding
• TI allowance $1,137,456
• Town budget $ 200,000
• 10 months no base lease $ 302,800
• General Fund $ 247.200
TOTAL $1,887,456
The total costs for the Town Hall remodel project and all the FF&E items is estimated at $1,701,563 as
follows:
Estimated Construction cost
• Construction & Fees $ 1,063,833
• Design & Eng. Fees $ 80,950
• FF&E $ 459,349
• Change orders $ 72,731
• Monument Signs 25,000
CURRENT TOTAL $ 1,701,563
The proposed Resolution will Ratify Amendment #1 to the Town Hall Lease Agreement to provide
funding for the work necessary to the completion of the Town Hall remodel project.
• Cushman & Wakefield $ 75,390.60
• Cushman & Wakefield $182,196.37
• Cushman & Wakefield $ 74,950.00
• Highland Construction $ 62,153
AMENDMENT #1 TOTAL $394,689.97
RECOMMENDATION
Staff recommends
ATTACHMENTS
Resolution with Attachment
Resolution 17-23
Page 1 of 2
TOWN OF WESTLAKE
RESOLUTION NO. 17-23
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS
RATIFYING THE TOWN MANAGER’S EXECUTION OF AMENDMENT # 1 TO THE
TOWN HALL LEASE AGREEMENT WITH BRE SOLANA, LLP.
WHEREAS, the lease agreement approved by Resolution 17-11 provides approximately
20,000 sf of lease space at 1500 Solana Boulevard, Building 7 for 130 months and,
WHEREAS, the area leased will accommodate office space needed for the current and
future growth of the Town of Westlake and,
WHEREAS, the agreement would ensure staff has adequate space to provide a high level
of service to our community and stakeholders,
WHEREAS, the Town Council finds that Amendment #1 to the Town Hall Lease
Agreement provides necessary improvements for the Town Hall reconstruction project; and
WHEREAS, the Town Council finds that the funding for Amendment #1 to the Town
Hall Lease Agreement is necessary and provides sound infrastructure planning consistent with
goals and objectives within the adopted strategic plan; and
WHEREAS, the Town Council finds that the passage of this Resolution is in the best
interest of the citizens of Westlake.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF WESTLAKE, TEXAS:
SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That the Town of Westlake Town Council hereby Ratifies the Town
Manager’s execution of Amendment #1 to the Town Hall Lease Agreement, attached as Exhibit
“A.
SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
Resolution 17-23
Page 2 of 2
SECTION 4: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS 19TH DAY OF JUNE 2017.
ATTEST: _____________________________
Laura L. Wheat, Mayor
____________________________ ______________________________
Kelly Edwards, Town Secretary Thomas E. Brymer, Town Manager
APPROVED AS TO FORM:
____________________________
L. Stanton Lowry, Town Attorney
Invoice Number:
Building 1, Suite 1400 Invoice Date:
(817) 430-0100 (817) 430-8750 Fax
Tenant ID: t0052656
To: Town of Westlake Property Code: 1004257a
Attn: Troy Meyer
1301 Solana Boulevard, Building 4
Suite 4202
Westlake, Texas 76262
Payment Terms Due Date
On Receipt On Receipt
Check No:
Please Remit Payment To:Billing Inquiries:
BRE Solana, LLC Please contact Carly Davis
c/o Cassidy Turley Commercial Real Estate Services, via phone at (817) 430-0100 or
d/b/a Cushman & Wakefield email carly.davis@cushwake.com
P.O. Box 205461
Dallas, Texas 75320-5461
20,580sf by $50.00/sf and $0.27/sf
(1,137,456.60)$
10,533.00$
1,053,300.00$
1,137,456.60$
AV Equipment 182,196.37$
75,390.60$
Asbestos 1,120.00$
Architectural Cost 74,950.00$
1,120.00$
74,950.00$
Furniture 75,390.60$
TOTAL DUE:$260,033.37
Total Invoice Amount:$260,033.37
Payment Received:
182,196.37$
10,533.00$
1,053,300.00$
Building Invoice Reference
The Plaza, Building 4 TI Overage
Description
Management Fee
Construction Costs
Tenant Improvement Allowance
Unit Price
1301 Solana Boulevard
Westlake, TX 76262
Invoice
SOL-2017117
May 12, 2017
Extension
Resolution 17-23
estlake Town Council
TYPE OF ACTION
Regular Meeting - Consent
Westlake Town Council Meeting
Monday, June 19, 2017
TOPIC: Consider a resolution authorizing the Town Manager to execute a contract
with SC Tracking for services related to Cross Connection Control
Program Administration.
STAFF CONTACT: Jarrod Greenwood, Public Works Director/Asst. to the Town Manager
Strategic Alignment
Vision, Value, Mission Perspective Strategic Theme & Results Outcome
Objective
Fiscal Responsibility People, Facilities, &
Technology
Exemplary Service & Governance
- We set the standard by delivering
unparalleled municipal and
educational services at the lowest
cost.
Improve Technology,
Facilities &
Equipment
Strategic Initiative
Contract with Qualified Consultants
Time Line - Start Date: June 19, 2017 Completion Date: June 19, 2017
Funding Amount: $5,000.00 Status - Funded Source - Self-funded
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
Staff provided a workshop presentation about backflow and cross connection control and the
need to update the Town’s ordinances to comply with state law. Council approved Ordinance
825, amending Chapter 94 to create Article V, Cross Connection Control, at the at the May 22,
2017 regular Town Council meeting.
As a reminder, the ordinance adopted last month will require registration of all new and existing
backflow prevention assemblies and may require some residents and businesses to start testing
their devices annually. The proposed contract with SC Tracking will provide the services
necessary to implement the Cross Control Program, and is consistent with neighboring
communities’ service delivery.
What are the Costs?
Anticipated costs below will be included in the comprehensive Fee Schedule to be presented at
the August 28, 2017 regular Council Meeting for consideration.
Tester Registration = $100.00
Assembly Registration = $25.00
Customer Service Inspection = $125.00
Customer Service Re-Inspection = $125.00
Fees charged will provide offsetting revenue for the Cross Connection Program for contracted
services and for allocated staff administration.
If approved, staff will work with our 3rd party provider to develop an implementation schedule
addressing commercial and high (health) hazards first and then identifying existing residential
low (non-health) hazards, which could take 6 months to a year to fully implement.
RECOMMENDATION
Staff recommends approval
ATTACHMENTS
Resolution with proposed contract and appendices with SC Tracking
Resolution 17-24
Page 1 of 2
TOWN OF WESTLAKE
RESOLUTION NO. 17-24
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE,
TEXAS, ENTERING INTO AN AGREEMENT WITH SC TRACKING SOLUTIONS,
LLP, FOR SERVICES RELATED TO CROSS CONNECTION CONTROL PROGRAM
ADMINISTRATION; AND AUTHORIZING THE TOWN MANAGER TO EXECUTE
THE AGREEMENT OF BEHALF OF THE TOWN OF WESTLAKE, TEXAS.
WHEREAS, the state requires water purveyors to provide a safe and adequate supply of
water to citizens and water customers within their geographic service area; and
WHEREAS, the Town Council finds that the enforcement of cross connection control
requirements set forth by the state is sound infrastructure planning consistent with goals and
objectives within the adopted strategic plan; and
WHEREAS, The Town Council of the Town of Westlake has determined that cross
connection control regulations are necessary to adequately protect the public health, safety and
welfare; and
WHEREAS, the Town Council finds that the proposed cross connection control
program service delivery through a 3rd party is in the best interest of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF WESTLAKE, TEXAS:
SECTION 1: All matters stated in the Recitals above are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
SECTION 2: The Town Council of the Town of Westlake hereby approves the contract
with SC Tracking Solutions, LLP for services related to cross connection control program
administration, attached as Exhibit “A”, and further authorizes the Town Manager to execute
the agreement on behalf of the Town of Westlake, Texas.
SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
Resolution 17-24
Page 2 of 2
SECTION 4: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS 19th DAY OF JUNE, 2017.
_______________________________
Laura Wheat, Mayor
ATTEST:
___________________________ ________________________________
Kelly Edwards, Town Secretary Thomas E. Brymer, Town Manager
APPROVED AS TO FORM:
___________________________
L. Stanton Lowry, Town Attorney
EXHIBIT A
Resolution 17-24
Page 1 of 4
THIS AGREEMENT is effective on June 19, 2017 between the Town of Westlake, Texas
(Town) and SC Tracking Solutions, LLC (“SC Tracking Solutions”) for the Town to access SC
Tracking Solutions.com and all services of the SC Tracking Solutions (the “Services”) for-
Terms of Service for SC Tracking Solutions
By using the Services, Town is agreeing to be bound by the following terms and conditions
(“Terms of Service”).
I. Account Terms
1. Town representatives (Town Designated Employees) are permitted access to the Services. Each
representative will be required to set up a unique user name and password.
2. Town is responsible for maintaining the security of account passwords assigned to Town
personnel. SC Tracking Solutions cannot and will not be liable for any loss or damage from
Town failure to comply with this security obligation.
3. Town agrees to forward all testers, inspectors, technicians, owners, landlords, property managers
and any related inspections, including new construction and existing commercial or residential
occupancies, to sctrackingsolutions.com.
4. Town agrees that SC Tracking Solutions is not an enforcement agency and at no time will be
asked to enforce local or state laws or codes.
5. Designated Town enforcement personal will make every attempt to follow up on inspections that
are over due within a reasonable amount of time.
6. Town may not use the Service for any illegal or unauthorized purpose. Town must not, in the
use of the Service, violate any laws in its jurisdiction (including but not limited to copyright
laws).
7. SC Tracking Solutions will store all information and data at a secure location at the address
Frisco, TX. The IT Department for the Town may review the data security policies for SC
Tracking Solutions to insure that they meet applicable standards for data security.
8. SC Tracking Solutions acknowledges that the Town is a governmental entity subject to public
information laws of the State of Texas as codified in chapter 552 of the Texas Governmental
Code. SC Tracking Solutions understands that, by maintaining Town data, SC Tracking
Solutions may be subject to the public information laws of Texas. SC Tracking Solutions agrees
to fully cooperate with the Town in regards to the Town fulfilling its obligations under the public
information laws of the state. SC Tracking Solutions agrees not to provide information to anyone
other than the Town if such information is confidential by law or is subject to an exception to
release.
9. For purposes of this contract, contract services include cataloging/recording of backflow devices,
CSI Inspections to include new residential, commercial and existing commercial devices
annually.
EXHIBIT A
Resolution 17-24
Page 2 of 4
II. Term of Service Payment, Refunds, Upgrading and Downgrading Terms
1. Payment Term of Service-
• Town will be charged $0 total for unlimited use of the backflow and CSI tracking application.
See Appendix A and C, Section D for fee structure.
• The one time fee of $4,500.00 will be waived for initial conversion of paper to electronic data
entry.
2. The annual partnership fee of $0 for the unlimited use of the backflow and CSI applications will
not change for the life of the partnership as long as the contract is renewed annually without
interruption and the Town is not in breach of contract terms.
3. All fees are exclusive of all taxes, levies, or duties imposed by taxing authorities, and Town shall
be responsible for payment of all such taxes, levies, or duties, excluding only United States
(federal or state) taxes.
4. SC Tracking Solutions has the right to collect all taxes, levies, or duties imposed by taxing
authorities as a data processor.
5. Town will be given a 60 days notice prior to the final term date of the contract.
III. Cancellation and Termination
1. If Town elects to discontinue the use of SC Tracking Solutions service, written notice must be
provided to SC Tracking Solutions at least 30 days prior to cancellation. Additionally and upon
termination all Town content will be immediately returned to Town.
2. Upon termination of the contract, SC Tracking Solutions will submit all data collected resulting
from any services in Town. Such data will be submitted in a retrievable format such as a CSV
file.
IV. Modifications to the Service and Prices
1. Prices of all Services, except for the annual subscription plan fees to the Service with any fees
directly billed to Town, are subject to change upon 30 days notice from SC Tracking Solutions.
Town may cancel the Agreement upon notice of change of fees, and said cancellation may occur
prior to any increase in fees.
V. Copyright and Content Ownership
1. SC Tracking Solutions claims no intellectual property rights over the material Town or any users
provide to the Service. Town retains access rights to any information provided to SC Tracking
Solutions by third parties who are using the Service to comply with any state or local
requirement. SC Tracking Solutions will allow Town access to site to view any data submitted.
Such data shall be made available to Town in easily accessible format.
2. SC Tracking Solutions will retain information submitted to them until the Town Secretary, in
implementing Town records retention policy, determines that such information can be disposed.
EXHIBIT A
Resolution 17-24
Page 3 of 4
3. The Town authorizes SC Tracking Solutions use of the Town logo on all forms, letters, notices,
reports, computer portals or other Services related item. All forms, documents, computer portals
or reports subject to the use of the Town logo by SC Tracking Solutions must be reviewed and
authorized by designated Town personnel prior to publication.
VI. General Conditions
1. SC Tracking Solutions agrees that the Services shall be fully functional at least ninety-eight
percent (98%) of the time in any given calendar month. SC Tracking Solutions further agrees, to
the extent practicable, to schedule any site maintenance between the hours of 1:00am and 5:00
am.
2. Technical support is provided to paying account holders and is available via email or phone.
3. Town agrees not to reproduce, duplicate, copy, sell, resell, or exploit any portion of the Service,
use the Service, or access to the Service without the express written permission by SC Tracking
Solutions.
4. SC Tracking Solutions may, but have no obligation to, remove Content and Accounts containing
Content that we determine in our sole discretion are unlawful, offensive, threatening, libelous,
defamatory, pornographic, obscene or otherwise objectionable or violates any parties intellectual
property of these Terms of Service. The Town will be notified of the content in a reasonable
amount of time so that it may take appropriate action.
5. SC Tracking Solutions does not warrant that (i) the service will meet your specific requirements,
(ii) the results that may be obtained from the use of the service will be accurate or reliable, and
(iii) the quality of any products, services, information, or other material purchased or obtained by
the Town through the service will meet Town expectations.
6. The failure of either parties to exercise or enforce any right or provision of the Terms of Service
shall not continue a waiver of such right or provision. The Terms of Service and Appendixes A
and C constitutes the entire agreement between Town and SC Tracking Solutions, and govern
Town’s use of the Service, superseding any prior agreements between Town and SC Tracking
Solutions (including, but not limited to, any prior versions of the Terms of Service).
7. Either party shall be excused from and not be liable for its failure to perform the Agreement to
the extent due to causes beyond a party’s control and without that party’s fault or negligence,
including but not limited to acts of God, war, terrorist attack, epidemic, government order or
regulation, disaster, strike, civil disorder, or commercially impracticable to provide the facilities,
travel to the Event, or hold the event. The Agreement may be terminated without liability for
any one or more of such reasons by written notice from one party to another.
8. Questions about the Terms of Service should be sent to CS@SCTrackingSolutions.com.
VII. Assignment
Neither party may delegate duties or assign interest in this Agreement without obtaining the prior
written consent of the other party, which consent will not be unreasonably withheld.
EXHIBIT A
Resolution 17-24
Page 4 of 4
VIII. Miscellaneous
1. The section headings of this Agreement are included for purposes of convenience only and will
not affect the construction of interpretation of any provision.
2. The parties acknowledge that this Agreement supersedes all written and oral agreements, if any,
between the parties, and that this Agreement constitutes the entire and only agreement pertaining
to the Services.
3. This agreement will be binding upon and will inure to the benefits of the parties and their
successors and assigns.
4. This agreement will be construed, the rights and obligations created hereby will be governed, and
the remedies available will be provided in accordance with the laws of the State of Texas,
regardless of the conflict of law principles customarily applied by the courts of any jurisdiction.
Venue and adjudication will be in the courts having jurisdiction in Tarrant County, Texas.
IX. Notice
Any notice required or given pursuant of this agreement shall be made to the following:
SC Tracking Solutions Town
SC Tracking Solutions, LLC Town of Westlake, Texas
Attn: Tony Santoro (tonys@sctrackingsolutions.com) Attn: Jarrod Greenwood
P.O. Box 323 1500 Solana Blvd. Bldg. 7, Suite 7200
Rockwall, TX 75087 Westlake, Texas 76262
1-866-232-0174 Phone: 817-490-5726
WHEREUPON, the parties caused this Agreement to be duly executed and to be effective on
the date first above written.
SC Tracking Solutions
_______________________________________ _______________
Tony Santoro, Authorized SC Tracking Solutions.com Date
Representative Signature
Town of Westlake, Texas
_______________________________________ _______________
Thomas E. Brymer Date
Town Manager
Resolution 17-24
Page 1 of 2
Appendix A: Backflow
SC Tracking Solutions, LLC – Scope of Work
*Included in this document is:
A. The process to which the Town will follow to confirm inspection scores
B. Location and storage of inspection reports; primary and secondary data
C. The process to which the Town will follow to document and validate testers
D. Fee Breakdown
A. All backflow devices on Town file are entered into the software, as well as the entire
description of the device, serial number, location, type, model, service and size. Contact
Information on the person or persons responsible to have the device/s tested annually is
also entered into the software. 35 days prior to the annual due date of a device SC
Tracking Solutions will notify by email or mail the responsible party with instructions to
have their chosen tester register a profile at sctrackingsoltutions.com. Notices will also
go out 15 days prior to the expiration date on the notification. Their notification (letter or
e mail) will have a Catalog number on it. After providing all documents necessary to
complete the inspection, the tester will be allowed to create their own log in and
password. Once logged on the tester will enter the catalog number. This will bring up
the device and info to be tested, as well as the format specific to the device matrix, as
outlined on the state standard form. Questions outlined on the state form are required to
be answered as well. They will enter the results of the test pass or fail and check out.
Should the device fail, they will be asked to enter the repairs completed, then the retest
results. Once a device has passed it will be removed from that months non-compliance
report. If a device fails, it will go to the non-compliance report for the Town to follow up
on. This will happen concurrently throughout the year until all devices are completed.
The Town has full access to all documents at all time day or night. Citizens have free
access to the history of the test, through open records on the site, day or night. The Town
must do enforcement once an account reaches the non-compliance report or SCTS cannot
maintain a high rate of compliance.
B. Data Storage of Inspection Reports is only of a secondary nature. Once a device passes
using the software tool, SC Tracking Solutions emails a copy of the inspection report
directly to the cities designee for storage on the Town protected server. The Town is the
primary storage holder of every test and can pull any test or non compliance report
at anytime. SC Tracking Solutions catalogs monthly non-compliance reports for Town
use and tester documents (calibration sheet, drivers license, BPAT license, fire sprinkler
license, confined space certification, etc..) Features of the storage area are listed below:
Resolution 17-24
Page 2 of 2
• Location: Frisco, TX
• Storage Capability: 2 TB or Terabyte
• Security: Rotating 24 hr back up with 2 Separate Fire Walls
• Climate Controlled area 24 hours a day
• 3 Separate Battery Back up Systems for server
• Data is not of a sensitive nature
• Secure Location
• Each server is backed up nightly to an external hard drive
Site Restrictions:
• All Testers/Technicians will have password protected logins
• The site uses SSL protection through the host of the site (the padlock at the top)
C. Tester/Technicians will be required to set up a password-protected account at
www.sctrackingsolutions.com. At which time they will also turn in by fax or email or
upload all required documentation/credentials as determined by state law and Town
ordinance. SC Tracking Solutions will cross check BPAT license with TCEQ database as
well as verify all credentials prior to issuing the technicians temporary password. Once a
temporary password is issued the technicians will log in to the site and change the
temporary password to a permanent password of their choosing. The SCTS software has
lock out mechanisms that keep the technicians from entering data unless all credentials
remain current. Testers will be notified via there profile page to forward any expiring
documentation to SCTS for verification and reactivation. All technicians have access to
their personal profile for updating and uploading any new data that may have changed.
D. ***Fees collected by SCTS on behalf of the Town will be reimbursed to the Town by check on
a quarterly basis with an itemized report including each transaction.
D:1: Fees collected include the $75 annual registration fee of which SCTS will require $12.50
of each transaction for processing fees.
Example: $75 - $12.50 = $62.50 to Town per annual registration fee entered
D:2: The $25 backflow report processing fee SCTS will require $11.95 for the standard rate
plus $1.50 processing fee above the standard rate for a total of $13.45 per report. Town will be
refunded quarterly $11.55 per submitted report. Sales tax applies and is paid by the
tester/technicians/inspectors.
Example: $25 - $11.95 (Standard Rate) – $1.50 Processing fee above the standard rate since
fee is $25 = $11.55 to Town per backflow report fee collected.
*Rates subject to changed as determined by Town representative.
Resolution 17-24
Page 1 of 2
Appendix C: Customer Service Inspection (CSI)
SC Tracking Solutions, LLC – Scope of Work
*Included in this document:
A. The process to which the Town will follow to confirm inspection scores
B. Location and storage of inspection reports; primary and secondary data
C. The process to which the Town will follow to document and validate testers/inspectors
D. Fee Option Breakdown
A. All Customer Service Inspections on Town file are entered into the software, as well as
the entire description of the location. Contact Information on the person or persons
responsible is also entered into the software. After providing all documents necessary to
complete the inspection, the inspector will be allowed to create their own log in and
password. Once logged on the inspector will enter the catalog number. This will bring
up location info, as well as the format specific to the device matrix, as outlined on the
state standard form. Questions outlined on the state form are required to be answered as
well. They will enter the results of the test, complete or incomplete and remarks
accordingly. Should the inspection fail, inspector will be asked why in the remarks
section of the electronic document. Once an inspection has passed it will be removed
from that months non-compliance report. If an inspection fails it will go to the non-
compliance report for the Town to follow up on. The Town has full access to all
documents at all time day or night. Citizens have free access to the history of the test,
through open records on the site, day or night. The Town must do enforcement once an
account reaches the non compliance report or SCTS cannot maintain a high rate of
compliance.
B. Data Storage of Inspection Reports is only of a secondary nature. Once a device passes
using the software tool, SC Tracking Solutions emails a copy of the inspection report
directly to the cities designee for storage on the Town protected server. The Town is the
primary storage holder of every test and can pull any test or non compliance report
at anytime. SC Tracking Solutions catalogs monthly non-compliance reports for Town
use and tester documents (calibration sheet, drivers license, BPAT license, fire sprinkler
license, confined space certification, etc..) Features of the storage area are listed below:
• Location: Frisco, TX
• Storage Capability: 2 TB or Terabyte
• Security: Rotating 24 hr back up with 2 Separate Fire Walls
• Climate Controlled area 24 hours a day
• 3 Separate Battery Back up Systems for server
• Data is not of a sensitive nature
Resolution 17-24
Page 2 of 2
• Secure Location
• Each server is backed up nightly to an external hard drive
Site Restrictions:
• All Testers/Technicians will have password protected logins
• The site uses SSL protection through the host of the site (the padlock at the top)
C. Tester/Technicians/Inspectors will be required to set up a password-protected account at
www.sctrackingsolutions.com. At which time they will also turn in by fax or email or upload
all required documentation/credentials as determined by state law and Town ordinance. SC
Tracking Solutions will cross check all related professional license with TCEQ database as
well as verify all credentials prior to issuing the inspectors temporary password. Once a
temporary password is issued the inspectors will log in to the site and change the temporary
password to a permanent password of their choosing. The SCTS software has lock out
mechanisms that keep the inspectors from entering data unless all credentials remain current.
They will be notified via there profile page to forward any expiring documentation to SCTS
for verification and reactivation. All inspectors have access to their personal profile for
updating and uploading any new data that may have changed.
D. Customer Service Inspection: $0 (subcontractor option), life of contract
D:1: Fees collected, paid by tester, include the $100.00 annual registration fee of which SCTS
will require $12.50 of each transaction for processing fees.
Example: $100.00 - $12.50 = $82.50 to Town per annual registration fee entered
D:2: The $25 backflow report processing fee, paid by tester, SCTS will require $11.95 for the
standard rate plus $1.50 processing fee above the standard rate for a total of $13.45 per report.
Town will be refunded quarterly $11.55 per submitted report. Sales tax applies and is paid by
the tester/technicians/inspectors.
Example: $25 - $11.95 (Standard Rate) – $1.50 Processing fee above the standard rate since
fee is $25 = $11.55 to Town per backflow report fee collected.
*Rates subject to changed as determined by Town representative.
Page 1 of 2
estlake Town Council
TYPE OF ACTION
Regular Meeting - Consent
Westlake Town Council Meeting
Monday, June 19, 2017
TOPIC: Consideration of a Resolution Creating and Appointing a Public Art
Competition Advisory Committee Including the Charge to Said
Committee.
STAFF CONTACT: Tom Brymer, Town Manager
Strategic Alignment
Vision, Value, Mission Perspective Strategic Theme & Results Outcome
Objective
Vision: An oasis of nautural
beuty that maintains our
open spaces in balance with
distinctive development,
trails, and quality of life
amenities amidst an ever
expanding urban landscape.
Citizen, Student &
Stakeholder
High Quality Planning, Design &
Development - We are a desirable
well planned, high-quality
community that is distinguished by
exemplary design standards.
Preserve Desirability
& Quality of Life
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: June 19, 2017 Completion Date: On-going
Funding Amount: TBD Status - Funded Source - Multiple Sources - see
comments below
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
On February 27, 2017, after a lengthy process that included opportunity for public participation,
the Town Council reviewed and adopted a new Public Art Plan (Res. 17- ). Since that time Staff
has been working with the Town’s consultant for public art to formulate next steps for
implementing the Town’s Public Art Plan. This includes creating a competition to ultimately
obtain a public art piece which would be the first in the Town’s collection under this Public Art
Page 2 of 2
Program. To accomplish this first public art competition, it is proposed to the Council for it to
appoint a Public Art Competition Advisory Committee. Assuming schedules can be coordinated,
at the workshop individuals who have a strong art background who have expressed a willingness
to serve on this Committee will be introduced and discussion of next steps in pursuing this public
art competition will be discussed. A resolution is on the Council’s regular meeting agenda for this
date that if adopted, would create this Public Art Competition Advisory Committee and appoint
its members.
RECOMMENDATION
Recommend adoption of this resolution creating this Public Art Competition Advisory
Committee and establishing the Committee’s charge.
ATTACHMENTS
Resolution creating and appointing the Public Art Competition Advisory Committee and
establishing the Committee’s charge.
Resolution 17-25
Page 1 of 3
TOWN OF WESTLAKE
RESOLUTION NO. 17-25
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS
ESTABLISHING A PUBLIC ART COMPETITION ADVISORY COMMITTEE
(COMMITTEE), DEFINING THE COMMITTEE RESPONSIBILITIES, APPOINTING
MEMBERS, AND DEFINING TERMS OF SERVICE.
WHEREAS, The Town of Westlake adopted a Public Art Plan via Resolution 17-09 on
February 27, 2017 which calls for the creation of a Public Art Program of which this Public Art
Competition Advisory Committee; is an important part, and
WHEREAS, The Town of Westlake recognizes the importance of Public Art to Westlake’s
economic development, preservation of value, and improving quality of life; and
WHEREAS, The Town of Westlake welcomes the partnership that this committee and its
membership will establish between the Westlake Public Arts Program and the larger Arts
Community of the Dallas/ Ft. Region; and
WHEREAS, The Town of Westlake seeks to build upon this partnership to establish a
Public Arts Program that will promote new and rising talent and bring masterpiece art works to
the Town; and
WHEREAS, the Town Council finds that the passage of this Resolution is in the best
interest of the citizens of Westlake.
NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF
WESTLAKE, TEXAS:
SECTION 1: That all matters stated in the Recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That the Town Council of the Town of Westlake, Texas does hereby appoint
the following individuals to become members of the Public Art Competition Advisory Committee
and serve an initial two (2) year t erm, after which membership may be renewed by Council for an
additional period, to be determined by the Town Council.
1. Rebecca Lawton: Former Head Curator of the Amon Carter Museum, Ft. Worth
2. Judy Deaton: Head Curator of the Grace Museum, Abilene
3. Sue Canterbury: Associate Curator of American Art, Dallas Museum of Art, Dallas
4. Terry Oldham: Former Director of the Albrecht Kemper Museum, Kansas City
5. Barry Whistler: Owner of Barry Whistler Gallery, Dallas
6. Cheryl Vogel: Owner of Valley House Gallery, Dallas
7. Paloma Anoveros: Curator for The Charles Schwab Company and former Curator San
Francisco Museum of Art, San Francisco
Resolution 17-25
Page 2 of 3
8. Katie Blair: Senior Design Manager, The Charles Schwab Corporation
9. Chris Worley: Owner of Chris Worley Fine Art
SECTION 3: The Town Council of the Town of Westlake establishes the following mission
for the Public Art Competition Advisory Committee:
The Westlake Public Art Competition Advisory Committee is founded to establish a partnership
between the Town of Westlake and distinguished representatives of the Regional Arts Community
that will jointly pursue a Competition based Public Arts Program in Westlake Texas which
cultivates excellence in public art, nourishes and develops new and emerging talent, provides a
venue for the recognition and promotion of such unique talent, and seeks masterpiece in public art
works overall.
SECTION 4: The Town Council of the Town of Westlake establishes the following
responsibilities and priorities for the first terms of the Public Art Competition Advisory
Committee:
1. Advise the Town Council and Town’s Public Art Consultant team regarding organization
and strategies for the Public Art Competition Program.
2. Advise the Town Council and the Town’s Public Art Consultants regarding means and
methods for establishing the inaugural Public Art Competition Event and other events that
may follow.
3. Formulate a “charge to the Artist” for the inaugural Public Art Competition Event and other
events that may follow.
4. Recommend an inaugural Public Art Competition budget
5. Provide curatorial oversight for the selection of artists
6. Jury the inaugural event and select the finalists (more than 1)
7. Present the finalists at such events as are created for the recognition of the finalists.
8. Award the winner chosen from the finalists in conjunction with the Town.
SECTION 5: This Committee is established for a period of two (2) years and shall be
considered for extension at the end of that two (2) year period, as stated in SECTION 2 of this
resolution.
SECTION 6: If any portion of this Resolution shall, for any reason, be declared invalid by
any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof
and the Council hereby determines that it would have adopted this Resolution without the invalid
provision.
Resolution 17-25
Page 3 of 3
SECTION 7: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS 19th DAY OF JUNE, 2017.
_______________________________
Laura Wheat, Mayor
ATTEST:
___________________________ ________________________________
Kelly Edwards, Town Secretary Thomas E. Brymer, Town Manager
APPROVED AS TO FORM:
___________________________
L. Stanton Lowry, Town Attorney
Page 1 of 2
estlake Town Council
TYPE OF ACTION
Regular Meeting - Consent
Westlake Town Council Meeting
Monday, June 19, 2017
TOPIC: Consideration of a Resolution Approving the Declaration of Covenants,
Conditions, and Restrictions (CCR’s) and Establishment of Easements for
Westlake Entrada
STAFF CONTACT: Tom Brymer, Town Manager
Strategic Alignment
Vision, Value, Mission Perspective Strategic Theme & Results Outcome
Objective
Planned / Responsible
Development
Citizen, Student &
Stakeholder
Exemplary Service & Governance
- We set the standard by delivering
unparalleled municipal and
educational services at the lowest
cost.
Preserve Desirability
& Quality of Life
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: 2016 Completion Date: June 19, 2017
Funding Amount: Status - Future PID Assessments
Source – PID Assessments Primarily
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
The Solana Public Improvement District (PID) was established by the Town for the sale of PID
bonds to fund the construction of the Entrada development’s infrastructure (note: said bonds are
not a Town obligation). These “capital” bonds were sold in early 2015 and are repaid by set
assessments per the assessment role established in the Service and Assessment Plan (“SAP”) on
property within the PID’s boundaries (i.e. this is not a debt obligation of the Town of Westlake).
Page 2 of 2
The SAP and the Entrada Developer Agreement also requires Entrada to have a Property Owners
Association (POA) which will add a separate non-capital, maintenance assessment to each
property for maintaining public improvements (not including water distribution, sanitary sewer
collection system, and the Town’s duct bank, (which shall remain the responsibility of the Town)
in Entrada. Further, the Entrada POA will maintain all the streets and public areas within the PID
boundaries including the lake, lake edges, all open ditches and open drainage ways. A
Management and Improvement Services Agreement with the Westlake Entrada Property Owners
Association is necessary to ensure proper understandings and maintenance of various
infrastructure and facilities in Entrada.
In addition, the Developer is required, per the terms of his Development Agreement with
the Town, for the Town to approve the Declaration of Covenants, Conditions, and
restrictions (CCR’s) and Establishment of Easements for Westlake Entrada prior to them
being filed for record. The Town staff and our consultant have been in discussions for at
least a year with the Developer and his consultant on the drafting of these CCR’s. These
CCR’s have gone through multiple revisions based on items the Town Manager, our
consultant, and/or Town Attorney need to be changed to be in the best interests of the
Town.
These CCR’s are wide ranging and take in a plethora of topics, but also clarify where
Town requirements supersede any requirements contained in these CCR’s. The tract
which has the CVS and the tract which has the Primrose School were sold and closed on
prior to these CCR’s being complete, approved by the Town and filed of records.
Contained in these CCR’s are notarized signature pages that the CVS and Primrose
properties have accepted these CCR’s.
RECOMMENDATION
Recommend adoption of this resolution approving the Declaration of Covenants, Conditions, and
Restrictions (CCR’s) and Establishment of Easements for Westlake Entrada as presented.
ATTACHMENTS
Resolution and the Declaration of Covenants, Conditions, and Restrictions (CCR’s) and
Establishment of Easements for Westlake Entrada.
.
Resolution 17-26
Page 1 of 2
TOWN OF WESTLAKE
RESOLUTION 17- 26
A RESOLUTION BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE,
TEXAS, APPROVING DOCUMENT ENTITLED “DECLARATION OF COVENANTS,
CONDITIONS, AND RESTRICTIONS AND ESTABLISHMENT OF EASEMENTS FOR
WESTLAKE ENTRADA”, WITH ENTRADA BEING A MIXED-USE DEVELOPMENT
LOCATED IN THE PD1-2 ZONING DISTRICT ON AN APPROXIMATE 85 ACRE
TRACT LOCATED AT THE NORTHEAST CORNER OF FM 1938 DAVIS
BOULEVARD AND SOLANA BOULEVARD.
WHEREAS, the Town of Westlake is experiencing planned growth through the
attraction of economic development projects such as Fidelity Investments and Deloitte
University, residential developments such as Vaquero, Glenwyck Farms, Terra Bella, Entrada,
Quail Hollow, and Granada which are consistent with the Town’s Comprehensive Plan, and
WHEREAS, the Town of Westlake (Town) and Maguire Partners, L.P. (the Developer)
desire to foster a cooperative partnership to continue this planned growth through a zoning and
other standards that ensure high quality development within the Town in the development known
as Entrada (the zoning for which was approved in Ordinance No. 703 approved on April 23,
2013), and
WHEREAS, on October 28, 2013 the Town Council approved via the adoption of
Resolution 13-34 a Development and Subdivision Improvement Agreement (Development
Agreement) with the Developer for Entrada with Section 2L of said Development Agreement
stating that the Developer of Entrada will establish a Property Owners Association (POA) for
management and finances pertaining to various facilities and improvements within the Entrada
development as set out in various documents approved by the Town Council; and
WHEREAS, the Development Agreement adopted by Resolution 13-14 also calls for in
Section 2L of said Agreement that the Developer must file in the Deed Records of Tarrant
County, Texas, a Declaration of Restrictions, Covenants, and Conditions (CCR’s). Further, said
Agreement states that these CCR’s must be approved by the Town prior to their filing in the
Deed Records of Tarrant County, Texas and such filing is at the Developer’s expense; and
WHEREAS, the Developer has submitted proposed CCR’s for Town review and
approval entitled Declaration of Covenants, Conditions, and Restrictions and Establishment of
Easements for Westlake Entrada”; and
WHEREAS, these same CCR’s have also now been approved by CVS and Primrose
School because those tracts were sold and closed on before these CCR’s were approved by the
Town, and it is in the Town’s and the Developer’s best interest to finish these CCR’s and
approve them per the Development Agreement prior to any further sales of tracts in Entrada; and
Resolution 17-26
Page 2 of 2
WHEREAS, the Town Council finds that the passage of this Resolution is in the best
interest of the citizens of Westlake.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF WESTLAKE, TEXAS:
SECTION 1. That, all matters stated in the Recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That the Town of Westlake Town Council does hereby approves the
Declaration of Covenants, Conditions, and Restrictions and Establishment of Easements for
Westlake Entrada” attached hereto as Exhibit “A”.
SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
SECTION 4: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS 19TH DAY OF JUNE 2017.
ATTEST: _____________________________
Laura L. Wheat, Mayor
____________________________ ______________________________
Kelly Edwards, Town Secretary Thomas E. Brymer, Town Manager
APPROVED AS TO FORM:
____________________________
L. Stanton Lowry, Town Attorney
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Page 1 of 2
estlake Town Council
TYPE OF ACTION
Regular Meeting - Consent
Westlake Town Council Meeting
Monday, June 19, 2017
TOPIC: Consider approval of Resolution 17-28, approving a Developer Agreement
with CS Kinross Lake Parkway, LLC, related to the Charles Schwab
Corporate Campus, Phase One.
STAFF CONTACT: Ron Ruthven, Planning and Development Director
Strategic Alignment
Vision, Value, Mission Perspective Strategic Theme & Results Outcome
Objective
Planned / Responsible
Development
Citizen, Student &
Stakeholder
Exemplary Service & Governance
- We set the standard by delivering
unparalleled municipal and
educational services at the lowest
cost.
Preserve Desirability
& Quality of Life
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: 2017 Completion Date: June 19, 2017
Funding Amount: N/A
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
The Concept/Development Plan for Phase One of the Charles Schwab development along with the
Site Plan were approved by the Town Council on May 22, 2017. The next step in the development
process is to obtain site development and, eventually, building permits. Schwab intends to begin
site construction in July 2017 with the intention of finishing Phase One construction in 2019.
Given that Schwab Way is being constructed by Hillwood on a parallel path, the primary purpose
of this agreement involves establishing parameters for temporary site access during construction
until such time that Schwab Way is completed.
Page 2 of 2
The language addressing temporary site access in the agreement requires a temporary all weather
surface, to be approved by the Fire Marshal, to access the site until Schwab Way is constructed.
Schwab Way must be constructed and accepted by the Town before the final Certificate of
Occupancy is issued by the Town.
Once the agreement is approved, and the permits issued, the next step for this development
involves approving the final plat. The final plat must be approved and filed before the final
Certificate of Occupancy is issued. Given the quick timing of the start of construction and the
need to memorialize the site access provisions contained in this agreement, an amended agreement
that contains additional provisions concerning the use of the public open space on the Schwab
property will be forthcoming.
RECOMMENDATION
Approval
ATTACHMENTS
Resolution
Agreement will be sent under separate cover.
Resolution 17-27
Page 1 of 2
TOWN OF WESTLAKE
RESOLUTION 17-27
A RESOLUTION BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE,
TEXAS, APPROVING A DEVELOPER AGREEMENT WITH CS KINROSS LAKE
PARWAY, LLC, RELATED TO THE CHARLES SCHWAB CORPORATE CAMPUS,
PHASE ONE IN WESTLAKE, TEXAS.
WHEREAS, the Town is a duly created and validly existing Type A General Law
Municipality, created under the laws of the State of Texas, including particularly, but not by way
of limitation, Chapter 51, Texas Local Government Code (“LGC”); and
WHEREAS, the Town of Westlake (Town) and CS Kinross Lake Parkway, LLC (the
Owner) desire to enter into an agreement which sets out responsibilities for the Owner and the
Town as it relates to the development in Westlake; and,
WHEREAS, the Town Council finds that the passage of this Resolution is in the best
interest of the citizens of Westlake.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF WESTLAKE, TEXAS:
SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true
and correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That, the Town Council of the Town of Westlake, Texas, hereby approves
the Developer Agreement attached hereto as Exhibit “A”, with the Owner; and further
authorizes the Town Manager to execute said agreements and pursue any necessary procedures
on behalf of the Town of Westlake.
SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provision ns
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
Resolution 17-27
Page 2 of 2
SECTION 4: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS 19th DAY OF JUNE, 2017.
_____________________________
Laura Wheat, Mayor
ATTEST:
________________________________ _____________________________
Kelly Edwards, Town Secretary Thomas E. Brymer, Town Manager
APPROVED AS TO FORM:
________________________________
Stan Lowry, Town Attorney
Page 1 of 2
estlake Town Council
TYPE OF ACTION
Regular Meeting - Consent
Westlake Town Council Meeting
Monday, June 19, 2017
TOPIC: Consider approval of Resolution 17-29, approving a Master Roadway
Construction Agreement with Westlake Retail Associates, Ltd., HW 2421
Land, LP, and Hillwood Alliance Services, LLC, related to the Phase One
construction of Schwab Way.
STAFF CONTACT: Ron Ruthven, Planning and Development Director
Strategic Alignment
Vision, Value, Mission Perspective Strategic Theme & Results Outcome
Objective
Planned / Responsible
Development
Citizen, Student &
Stakeholder
Exemplary Service & Governance
- We set the standard by delivering
unparalleled municipal and
educational services at the lowest
cost.
Preserve Desirability
& Quality of Life
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: 2017 Completion Date: June 19, 2017
Funding Amount: Status - Funded 100% by developer
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
As described in the workshop item describing Schwab Way, the roadway will be a four-lane
roadway divided by a landscaped center median. The right-of-way will include 100-feet from
one side of the road to the other. The road will connect to State Highway 114/170 where Trophy
Lake currently terminates and will terminate on the other end into a temporary cul-de-sac on the
western edge of the Phase One Schwab development. Hillwood intends to start construction on
the road in August 2017.
The purpose of this agreement is to clarify the obligations of Hillwood, et al versus the Town
regarding road construction. The agreement includes the following terms:
Page 2 of 2
•Construction obligations and timing;
•Definition of improvements to be constructed by the developer;
•Bond requirements, including performance and maintenance bonds;
The agreement includes the stipulation that the road must be completed and accepted by the
Town no later than the issuance of the Certificate of Occupancy for the Schwab Phase One
construction.
RECOMMENDATION
Approval.
ATTACHMENTS
Resolution
Agreement will be sent under separate cover.
Resolution 17-28
Page 1 of 2
TOWN OF WESTLAKE
RESOLUTION 17-28
A RESOLUTION BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE,
TEXAS, APPROVING A MASTER ROADWAY CONSTRUCTION AGREEMENT
WITH WESTLAKE RETAIL ASSOCIATES, LTD., HW2421 LAND, LP, AND
HILLWOOD ALLIANCE SERVICES, LLC, RELATED TO THE PHASE ONE
CONSTRUCTION OF SCHWAB WAY, A PUBLIC ROADWAY IN WESTLAKE,
TEXAS.
WHEREAS, the Town is a duly created and validly existing Type A General Law
Municipality, created under the laws of the State of Texas, including particularly, but not by way
of limitation, Chapter 51, Texas Local Government Code (“LGC”); and
WHEREAS, the Town of Westlake (Town) and Westlake Retail Associates, Ltd.,
HW2421 Land, LP, and Hillwood Alliance Services, LLC desire to enter into an agreement
which sets out responsibilities for the Developers, Owner and the Town as it relates to the
construction of a new road in Westlake; and,
WHEREAS, the Town Council finds that the passage of this Resolution is in the best
interest of the citizens of Westlake.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF WESTLAKE, TEXAS:
SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true
and correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That, the Town Council of the Town of Westlake, Texas, hereby approves
the Master Roadway Construction Agreement attached hereto as Exhibit “A”, with the
Developers, Owner; and further authorizes the Town Manager to execute said agreements and
pursue any necessary procedures on behalf of the Town of Westlake.
SECTION 3: If any portion of this Resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provision ns
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
Resolution 17-28
Page 2 of 2
SECTION 4: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS 19th DAY OF JUNE, 2017.
_____________________________
Laura Wheat, Mayor
ATTEST:
________________________________ _____________________________
Kelly Edwards, Town Secretary Thomas E. Brymer, Town Manager
APPROVED AS TO FORM:
________________________________
Stan Lowry, Town Attorney
Page 1 of 4
ESTLAKE TOWN COUNCIL
TYPE OF ACTION
Regular Meeting - Action Item
Monday, June 19, 2017
TOPIC: Conduct a public hearing and consideration regarding a Zoning Change
Request for an approximately 5.28-acre tract of land located at 2205 North
Pearson Lane and 2175 North Pearson Lane, generally south of Dove
Road, east of Pearson Lane, and north of Aspen Lane. The property is
currently zoned R-5, Country Residential; proposed zoning is R-2, Rural
Residential.
STAFF CONTACT: Ron Ruthven, Director of Planning & Development
Strategic Alignment
Vision, Value, Mission Perspective Strategic Theme & Results Outcome
Objective
Planned / Responsible
Development
Citizen, Student &
Stakeholder
High Quality Planning, Design &
Development - We are a desirable well
planned, high-quality community that
is distinguished by exemplary design
standards.
Preserve Desirability
& Quality of Life
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
PLANNING CASE INFORMATION
Case Number: Z-05-10-17
Applicant: Satendar and Neelu Bhatia
Developer: N/A
Site Location: 2205/2175 N Pearson Lane
Site Area: 5.28 acres
Current Zoning: R-5, Country Residential
Requested Zoning: R-2, Rural Residential
Page 2 of 4
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
Formerly the site of a kennel operation in Tarrant County jurisdiction, this area consists of two
unplatted tracts (3.01 and 2.27 acres). Both tracts were voluntarily annexed in December 2015
and zoned R-5 (single-family residential use/5-acre minimum lot size) in January 2016. At the
time of annexation, the applicant intended to plat both tracts into a single 5-acre property upon
which an estate home would be built (see attached applicant statement). The applicant now
wishes to rezone the property from R-5 to R-2 (single-family residential use/2-acre minimum lot
size) in order to plat and sell two lots.
Note that the subject area remains in a tract configuration, i.e. unplatted. Per Sections 102-33
and 102-34 of the Westlake Code of Ordinances, a property must be platted before any building
permit(s) can be issued for new vertical construction or alteration of existing structures. R-5
zoning would require both tracts be platted into a single 5-acre lot upon which a single-family
home could be built. R-2 zoning would allow for the creation of two lots and the construction of
two single-family homes.
ZONING
The properties surrounding the subject tracts are zoned R-5 (see attachment 1). Rezoning from
R-5 to R-2, effectively creating an R-2 zoned “island,” would set a precedent that may ultimately
increase housing density buildout along Pearson Lane and Dove Road. Maintaining zoning
uniformity will maintain housing density and minimize the number of driveway access points
along Pearson Lane.
COMPREHENSIVE PLAN
The subject area is not directly referenced in the 2015 Comprehensive Plan; at the time of Plan
adoption, both tracts were in Tarrant County jurisdiction. However, the surrounding area is
identified as Pastoral Community (see attached Land Use Map). The Land Use Plan describes
the character of Pastoral Community as “large homes situated on large landscaped lots…
generally an acre or larger with homes wet well back from the street… homes are limited to two
stories in these areas and densities are one unit or less per acre.” This language does not
preclude rezoning an R-5 tract to R-2, but it does not provide affirmative direction, either.
Additionally, the Housing Plan in the 2015 Comprehensive Plan recommends mitigation of value
encroachment along the Town’s southern border with Keller, referred to as a sub-market in the
plan. Specifically, the plan states that the “purpose of this sub-market is to accommodate market
encroachment from lower price point borders without corrupting the strong sub-market pricing
and values Westlake enjoys. The primary planning premise for this sub-market is to provide
spatial separation of the different price point sub-market in a way that is not experientially
connected to the other sub-markets in the Town.”
PLANNING AND ZONING COMMISSION RECOMMENDATION
On July 12, 2017, the Planning and Zoning Commission voted to recommend APPROVAL of
this case (5-0).
Page 3 of 4
PUBLIC NOTICE
Per the requirements of the Texas Local Government Code and the Town Code of Ordinances, a
notice of public hearing was sent to all property owners within 200 feet of the subject properties.
The public hearing notice was also published in the Fort Worth Star Telegram. In both instances
the notice was mailed and published at least ten (10) days before the public hearing dates.
To date, two letters of opposition (attached) have been received.
RECOMMENDATION
Staff recommends denial of this Zoning Change Request for the following reasons:
1. This property was annexed with the understanding that it would be zoned R-5, which was
ultimately completed and approved by the Town Council on January 25, 2016.
Additionally, the applicant was then expected to replat the property into a single lot in
compliance with the R-5 zoning district. This never occurred.
2. The surrounding properties are zoned R-5. Rezoning this property R-2 would set a
precedent that may ultimately allow for an uncoordinated increase in housing density
along Pearson Lane and Dove Road catalyzing value encroachment as explained in the
comprehensive plan section noted above.
3. Larger estate lots are preferable in high traffic areas where each lot derives sole access
from a large, high traffic thoroughfare. Pearson Lane is classified as a Town Arterial on
the Master Thoroughfare Plan in the Comprehensive Plan. The Comprehensive Plan
states that, “Town Arterials are located in places where locally originated and imported
traffic comingle in the kind of robust flow to and from desired local destinations that is
typical of a vibrant township”. Larger estate lots such lots zoned R-5 contain larger
minimum lot widths and lot depths thereby allowing greater flexibility in driveway and
home placement to better mitigate the effect of “robust” traffic volumes displayed on
arterials.
Page 4 of 4
ATTACHMENTS
1. Vicinity & Zoning Map
2. Applicant/Owner Statement
3. Public Notice Correspondence Received
4. Corresponding Ordinance for Approval
Attachment 1: Vicinity & Zoning Map
From:
To:Ron Ruthven
Cc:
Subject:Re; Zoning Change Request Z-05-10-17
Date:Saturday, June 10, 2017 9:51:37 AM
Ron
Thank you for your time yesterday, I appreciate your time and information regarding the proposed Zoning
Request Change Z-05-10-17.
As per our conversation, for the record we would like to voice our opposition to the proposed zoning
change request above. Having been residents here since 2003, we feel it is not consistent or complimentary
to the master development plan here in Westlake. It would be our request for Westlake P&Z to deny Zoning
Request Change Z-05-10-17.
Please feel free to contact us if you have any questions and thanks again for your time.
Sincerely
Dave and Terri Schmille
Westlake, Texas 76262
From:
To:Ron Ruthven
Subject:Zoning Change Request Z-05-10-17
Date:Tuesday, June 13, 2017 8:28:39 AM
Mr. Ruthhaven,
My wife and I received the notice of the public hearing regarding the referenced zoning change request but
were unable to attend the meeting last evening. I understand that this matter has most likely already been
decided, but for the record we would like to voice our opposition to the proposed zoning change and any
subsequent similar zoning changes in the immediate surrounding area. As long-term residents of Westlake
we don’t believe the requested change would be consistent with the master development plan which we
broadly support. We are most concerned that any downsizing of lots in this area will result in subsequent
downsizing in the surrounding R-5 zoning, which would result in removal of many of the trees and detract
greatly from the beauty and serenity of the area.
Please feel free to contact us if you have any questions. Thank you for your consideration and the great
work that you all do for our town.
Sincerely
Kevin and Dylana Braun
Westlake, TX 76262
______________________________________________________
KEVIN K. BRAUN Crest Asset Management, Inc.
Chief Financial Officer 1400 Civic Place, Suite 225
817.608.9400 x 1110 (W) Southlake, TX 76092
817.608.9403 (FAX)
The information in this email is confidential and may be legally privileged.
If you are not the intended recipient, you must not read, use or disseminate the information.
If you have received this email transmission in error, please notify us immediately.
Ordinance 829
Page 1 of 4
TOWN OF WESTLAKE
ORDINANCE NO. 829
AN ORDINANCE ZONING AN APPROXIMATELY 5.28 ACRE TRACT OF LAND
COMMONLY KNOWN AS 2205 N. PEARSON LN AND 2217 N. PEARSON LN,
WESTLAKE, TEXAS, FURTHER DESCRIBED AND DEPICTED IN EXHIBIT “A”
ATTACHED HERETO, FROM R-5 “COUNTRY RESIDENTIAL DISTRICT” TO “R-2
“RURAL RESIDENTIAL DISTRICT”; AUTHORIZING RESIDENTIAL
DEVELOPMENT; PROVIDING FOR THE AMENDMENT OF THE OFFICIAL
ZONING MAP; PROVIDING FOR A SEVERABILITY CLAUSE; PROVIDING FOR A
SAVINGS CLAUSE; PROVIDING FOR A PENALTY CLAUSE; AND PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, Chapter 102 of the Code of Ordinances of the Town of Westlake
establishes zoning districts, permissible uses, development standards, and other zoning related
regulations; and
WHEREAS, Section 62-31 of the Code of Ordinances of the Town of Westlake adopts a
Comprehensive Plan for the Town of Westlake; and
WHEREAS, on May 10, 2017, the Town of Westlake received a Zoning Change
Request from the landowner of the property depicted and described in Exhibit “A” requesting
that the Town zone said property to R-2 “Rural Residential District” in accordance with Chapter
102 of the Code of Ordinances of the Town of Westlake, Texas; and
WHEREAS, because of the size, location, and natural features of the property the Town
has a critical interest in the development of said property and is encouraging such development
to the highest possible standards of quality consistent with the Town's long-term development
vision; and
WHEREAS, the property owner (or representative) appeared before Town Council and
affirmed that the property owner is seeking this zoning request; and
WHEREAS, all legal requirements of state statutes and Town ordinances of the Town of
Westlake, as well as all legal requirements and legal notices and prerequisites having been
complied with; and
WHEREAS, on June 12, 2017, the request was heard by the Westlake Planning and
Zoning Commission and the Planning and Zoning Commission recommended approval of said
request; and
WHEREAS, the Town Council of the Town of Westlake, Texas, at a public hearing
called at a regular session of the Town Council did consider the following factors in making a
determination as to whether the requested change should be granted or denied: congestion in the
streets, including safety of the motoring public and the pedestrians using the facilities in the area;
Ordinance 829
Page 2 of 4
to secure safety from fire, panic or other dangers; the promotion of health and the general
welfare, to provide for adequate light and air, to prevent the overcrowding of land; to avoid
undue concentration of the population, facilitating the adequate provision of transportation,
water, sewers, schools, parks, and other public requirements; and
WHEREAS, the Town Council has determined that said Zoning Change Request is
consistent with existing zoning and the development goals, standards, and desired uses described
in the Comprehensive Plan; and
WHEREAS, upon the recommendation of the Westlake Planning and Zoning
Commission on June 12, 2017, the Town Council of the Town of Westlake, Texas, is of the
opinion that it is in the best interests of the Town and its citizens that this Ordinance should be
approved and adopted.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN
OF WESTLAKE TEXAS:
SECTION 1: That all matters stated in the preamble are found to be true and correct and
are incorporated herein as if copied in their entirety.
SECTION 2: That the property shown on attached Exhibit “A” is hereby rezoned from
R-5, “Country Residential District” to R-2, (Rural Residential District”.
SECTION 3: This Zoning District shall be subject to the same regulations that apply to
R-2 zoned property as described in Chapter 102 of the Code of Ordinances of the Town of
Westlake, Texas.
SECTION 4: The Town Secretary shall amend, or cause to have amended, the Official
Zoning Map of the Town of Westlake to reflect the zoning of the property described and
depicted on attached Exhibit “A”.
SECTION 5: It is hereby declared to be the intention of the Town Council of the Town
of Westlake, Texas, that sections, paragraphs, clauses and phrases of this Ordinance are
severable, and if any phrase, clause, sentence, paragraph or section of this Ordinance shall be
declared legally invalid or unconstitutional by the valid judgment or decree of any court of
competent jurisdiction, such legal invalidity or unconstitutionality shall not affect any of the
remaining phrases, clauses, sentences, paragraphs or sections of this Ordinance since the same
would have been enacted by the Town Council of the Town of Westlake without the
incorporation in this Ordinance of any such legally invalid or unconstitutional, phrase, sentence,
paragraph or section.
SECTION 6: That this Ordinance shall be cumulative of all other Town Ordinances and
all other provisions of other Ordinances adopted by the Town which are inconsistent with the
terms or provisions of this Ordinance are hereby repealed.
Ordinance 829
Page 3 of 4
SECTION 7: Any person violating any of the provisions of this ordinance shall be
deemed guilty of a misdemeanor offense and upon conviction thereof shall be fined in a sum not
to exceed Two Thousand Dollars ($2,000.00) for each separate offense. A separate offense shall
be deemed committed upon each day, or part of a day, during which a violation occurs or
continues.
SECTION 8: This ordinance shall take effect immediately from and after its passage as
the law in such case provides.
PASSED AND APPROVED ON THIS 19th DAY OF MAY 2017.
_____________________________
ATTEST: Laura Wheat, Mayor
____________________________ ______________________________
Kelly Edwards, Town Secretary Thomas E. Brymer, Town Manager
APPROVED AS TO FORM:
____________________________
L. Stanton Lowry, Town Attorney
Ordinance 829
Page 4 of 4
EXHIBIT A
Description and Depiction of Subject Property
METES & BOUNDS DESCRIPTION
TRACT I
A 3.01 (CALLED 3.0) ACRE TRACT OF LAND BEING OUT OF THE GREENBURY B.
HENDRICKS SURVEY, ABSTRACT NO. 680, TARRANT COUNTY, TEXAS, BEING A
PORTION OF THE SAME TRACT OF LAND RECORDED IN VOLUME 2271, PAGE 36,
DEED RECORDS OF TARRANT COUNTY, TEXAS, BEING THE SAME TRACT OF LAND
AS CONVEYED FROM SHERRY L. GRAY TO SHERRY L. GRAY, FARLEY G. HOUSTON
AND JENNIFER HANCOCK COPELAND, TRUSTEES OF THE SHERRY L. GRAY LIVING
TRUST RECORDED IN D213291713, OFFICIAL PUBLIC RECORDS OF TARRANT
COUNTY, TEXAS, SAID TRACT BEING MORE PARTICULARLY DESCRIBED AS
FOLLOWS:
BEGINNING at a found ½” iron rod at fence corner for the southeast corner of
the herein described tract, a point in the westerly boundary line of a tract known
as Tract 3 of the Shelby Estates, as recorded in Vol. 388-165, Pg. 28, Plat Records
of Tarrant County, Texas, and a called 0.336 acre tract as conveyed to Fred Held
and Ruby S. Held in Vol. 8905, Pg. 1530, Deed Records of Tarrant County,
Texas, the northeast corner of a 2.27 acre tract this day surveyed (called Tract II);
THENCE along and with the common boundary of the herein described tract and
said Tract II, West, a distance of 660.08 feet (called West, a distance of 659.72
feet) to a point of reference in the easterly R.O.W. line of N. Pearson Lane (a
Public R.O.W.) for the southwest corner of the herein described tract, the
northwest corner of said Tract II;
THENCE along and with said R.O.W., North 01º10’52” East, a distance of
198.43 feet (called North, a distance of 198.08 feet) to a point of reference for the
northwest corner of the herein described tract, the southwest corner of a called
2.00 acre tract as conveyed to Becky Banks in Vol. 11850, Pg. 1636, Deed
Records of Tarrant County, Texas;
THENCE leaving said R.O.W., along and with the southerly boundary line of
said Banks Tract, North 89º56’03” East, at a distance of 21.15 feet passing a
found pipe, a total distance of 661.03 feet (called East, a distance of 659.72 feet)
to a found ½” iron rod for the northeast corner of the herein described tract, the
northwest corner of said Tract 3 and 0.336 Acre Held Tract;
THENCE along and with the common boundary of the herein described tract and
said Held Tract, South 01º27’05” West, a distance of 199.21 feet (called South, a
distance of 198.08 feet) to the POINT OF BEGINNING and containing 3.01
acres, more or less.
EXHIBIT A
Ordinance 829
STATE OF TEXAS §
October 31, 2014
COUNTY OF COLLIN §
It is hereby certified that the above description was prepared from an actual survey on the ground
of the described tract made under my supervision.
Donald Edward Smith Sr.,
Registered Professional Land Surveyor
Registration No. 2465
Ordinance 829
METES & BOUNDS DESCRIPTION
TRACT II
A 2.27 ACRE TRACT OF LAND BEING OUT OF THE GREENBURY B. HENDRICKS
SURVEY, ABSTRACT NO. 680, TARRANT COUNTY, TEXAS, BEING A PORTION OF
THE SAME TRACT OF LAND RECORDED IN VOLUME 2271, PAGE 36, DEED RECORDS
OF TARRANT COUNTY, TEXAS, BEING THE SAME TRACT OF LAND AS CONVEYED
FROM SHERRY L. GRAY TO SHERRY L. GRAY, FARLEY G. HOUSTON AND JENNIFER
HANCOCK COPELAND, TRUSTEES OF THE SHERRY L. GRAY LIVING TRUST
RECORDED IN D213291713, OFFICIAL PUBLIC RECORDS OF TARRANT COUNTY,
TEXAS, SAID TRACT BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS:
BEGINNING at a found ½” iron rod at fence corner for the southeast corner of
the herein described tract, a point in the westerly boundary line of a tract known
as Tract 3 of the Shelby Estates, as recorded in Vol. 388-165, Pg. 28, Plat Records
of Tarrant County, Texas, and a called 0.336 acre tract as conveyed to Fred Held
and Ruby S. Held in Vol. 8905, Pg. 1530, Deed Records of Tarrant County,
Texas, the northeast corner of a called 4.43 acre tract as conveyed to Sarah Khan
and Nadeem Ahmad in Ins. No. D204399688, Official Public Records of Tarrant
County, Texas;
THENCE along and with the common boundary of the herein described tract and
said Khan/Ahmad Tract, West, at a distance of 636.95 feet passing a found ½”
iron rod, a total distance of 659.95 feet (called West, a distance of 659.37 feet) to
a point of reference in the easterly R.O.W. line of N. Pearson Lane (a Public
R.O.W.) for the southwest corner of the herein described tract, the northwest
corner of said Khan/Ahmad Tract;
THENCE along and with said R.O.W., North 01º10’52” East, a distance of
149.87 feet (called North 01º10’52” East, a distance of 149.11 feet) to a point of
reference for the northwest corner of the herein described tract, the southwest
corner of a 3.01 acre tract this day surveyed, called Tract I;
THENCE leaving said R.O.W., along and with the southerly boundary line of
said Tract I, East, a distance of 660.08 feet (called North 89º56’46” East, a
distance of 659.29 feet) to a found ½” iron rod for the northeast corner of the
herein described tract, the southeast corner of said Tract I, a point in the westerly
boundary line of said Tract 3 and 0.336 Acre Held Tract;
THENCE along and with the common boundary of the herein described tract and
said Held Tract, South 01º13’44” West, a distance of 149.87 feet (called South
01º08’44” West, a distance of 149.73 feet) to the POINT OF BEGINNING and
containing 2.27 acres, more or less.
Ordinance 829
STATE OF TEXAS §
October 31, 2014
COUNTY OF COLLIN §
It is hereby certified that the above description was prepared from an actual survey on the ground
of the described tract made under my supervision.
Donald Edward Smith Sr.,
Registered Professional Land Surveyor
Registration No. 2465
Ordinance 829
Ordinance 829
Page 1 of 4
ESTLAKE TOWN COUNCIL
TYPE OF ACTION
Regular Meeting - Action Item
Monday, June 19, 2017
TOPIC: Conduct a public hearing and consideration regarding an amendment to
Ordinance 720, amending the approved Development Plan for Planned
Development District 1, Planning Area 2 (PD1-2), an approximately 85-
acre tract of land located north of Solana Boulevard, east of Davis
Boulevard, and south of Highway 114.
STAFF CONTACT: Ron Ruthven, Director of Planning & Development
Strategic Alignment
Vision, Value, Mission Perspective Strategic Theme & Results Outcome
Objective
Planned / Responsible
Development
Citizen, Student &
Stakeholder
High Quality Planning, Design &
Development - We are a desirable well
planned, high-quality community that
is distinguished by exemplary design
standards.
Preserve Desirability
& Quality of Life
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
PLANNING CASE INFORMATION
Case Number: CDP-05-19-17
Development: Entrada
Applicant: MRW Investors, LLC
Owner: MRW Investors, LLC
Developer: Centurion American
Site Location: North of Solana Boulevard/east of Davis Boulevard/south of HWY 114
Site Area: 85 +/- acres
Zoning: Planned Development (PD 3-5B)
Page 2 of 4
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
The following item is a corrective amendment that aligns the Entrada Development Plan
(Ordinance 720) with the Entrada Public Improvement District (PID) Service and Assessment
Plan (SAP). As approved on October 28, 2013, the Development Plan shows Phase II of Entrada
in a “cul-de-sac” configuration (Attachment 2). However, this version was an earlier draft, and
should not have been included in legislative agendas for consideration and approval. Instead, the
“winding street” version shown in Attachment 3 should have been considered by the Planning
and Zoning Commission and Town Council. The “winding street” version was included in
subsequent Entrada-related documents, creating a mismatch between what was approved in the
Development Plan and what is shown elsewhere.
The proposed amendment, shown in Attachment 4, will:
1. Correct the earlier discrepancy described above and fully align the development plan with
other Entrada related documents, including the SAP
2. Ensure a Phase II street layout more appropriate for Entrada’s Catalonian design theme
3. Make minor adjustments to landscape and water feature layout to account for a small
undevelopable portion of Phase II that is technically a designated wetlands (compare
Attachment 3 to Attachment 4)
PLANNING AND ZONING COMMISSION RECOMMENDATION
On July 12, 2017, the Planning and Zoning Commission voted to recommend APPROVAL this
case (5-0).
Page 3 of 4
PUBLIC NOTICE
Per the requirements of the Texas Local Government Code and the Town Code of Ordinances, a
notice of public hearing was sent to all property owners within 200 feet of the subject properties.
The public hearing notice was also published in the Fort Worth Star Telegram. In both instances
the notice was mailed and published at least ten (10) days before the public hearing dates.
RECOMMENDATION
Staff recommends approval of this item as proposed.
ATTACHMENTS
1. Vicinity Map
2. 2013 Entrada Phase II street and water layout as shown in Ordinance 720 (Development
Plan)
3. 2013 Entrada Phase II revised street & water layout
4. 2017 Entrada Phase II amendment for consideration
5. Corresponding Ordinance for Approval
Page 4 of 4
CDP-05-19-17
Vicinity Map
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OWNER/DEVELOPER
MAGUIRE PARTNERS - SOLANA LAND, LP.
1221 N. 1-35E, SUITE 200
CARROLLTON, TEXAS
Ph. (469) 892-7200
Fax (469) 892-7202
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B.L. Building Line Centerline of Creek,
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D.R. Deed Records T Creek, Swale, or
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OWNER/DEVELOPER
MAGUIRE PARTNERS - SOLANA LAND, LP.
1221 N. 1-35E, SUITE 200
CARROLLTON, TEXAS
Ph. (469) 892-7200
Fax (469) 892-7202
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IPHELMNARY PLANS
THIS DOCUMENT IS FOR
INTERIM REVIEW AND IS
NOT INTENDED FOR
CONSTRUCTION, BIDDING,
OR PERMIT PURPOSES.
G&A CONSULTANTS, F-1798
ROBERT JOHN DOLLAK, JR.,
P.E. #86898
DATE 10/11/2013
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IPHELMNARY PLANS
THIS DOCUMENT IS FOR
INTERIM REVIEW AND IS
NOT INTENDED FOR
CONSTRUCTION, BIDDING,
OR PERMIT PURPOSES.
G&A CONSULTANTS, F-1798
ROBERT JOHN DOLLAK, JR.,
P.E. #86898
DATE 10/11/2013
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DEVELOPMENT PLAN EAST12139RDP3
ENTRADA
BROWN & GAY ENGINEERS, INC.2595 Dallas Parkway, Suite 204BGE, Inc.TBPE Registration No. F-1046Tel: 972-464-4800Ɣwww.BGEinc.comCopyright 2017Contact:Jason FreyTel: 972-464-48211800 Valley View Lane, Suite 300CENTURION AMERICANDEVELOPERContact:Michael BeatyTel: 214-287-9009CENTURION AMERICAN
ON-SITE INFRASTRUCTURE PH02
WESTLAKE
ENTRADA
BEING 12.839 ACRES
TOWN OF WESTLAKE, TARRANT COUNTY, TEXAS BGE, Inc.2595 Dallas Parkway, Suite 204, Frisco, TX 75034Contact: Jason A. Frey, P.E.Tel: 972-464-4800 Ɣwww.bgeinc.comTBPLS Licensed Surveying Firm No. 10193953Copyright 2017
GGSTATE HWY 114BROWN & GAY ENGINEERS, INC.2595 Dallas Parkway, Suite 204BGE, Inc.TBPE Registration No. F-1046Tel: 972-464-4800Ɣwww.BGEinc.comCopyright 2017Contact:Jason FreyTel: 972-464-48211800 Valley View Lane, Suite 300CENTURION AMERICANDEVELOPERContact:Michael BeatyTel: 214-287-9009CENTURION AMERICAN
ON-SITE INFRASTRUCTURE PH02
WESTLAKE
ENTRADA
BEING 12.839 ACRES
TOWN OF WESTLAKE, TARRANT COUNTY, TEXAS BGE, Inc.2595 Dallas Parkway, Suite 204, Frisco, TX 75034Contact: Jason A. Frey, P.E.Tel: 972-464-4800 Ɣwww.bgeinc.comTBPLS Licensed Surveying Firm No. 10193953Copyright 2017
Ordinance 830
Page 1 of 3
TOWN OF WESTLAKE
ORDINANCE NO. 830
AN ORDINANCE OF THE TOWN OF WESTLAKE, TEXAS, AMENDING
ORDINANCE 720, WHICH APPROVED THE DEVELOPMENT PLAN FOR PLANNED
DEVELOPMENT ZONING DISTRICT 1-3 (PD 1-2), AN APPROXIMATELY 85 ACRE
TRACT GENERALLY LOCATED NORTH OF SOLANA BLVD., EAST OF DAVIS
BLVD., SOUTH OF SH 114, COMMONLY KNOWN AS ENTRADA; PROVIDING A
PENALTY; PROVIDING A CUMULATIVE CLAUSE; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; AUTHORIZING
PUBLICATION; AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, the Town of Westlake, Texas is a general law municipality; and
WHEREAS, Ordinance 720 approved the Development Plan for Planned Development
District 1-2 (PD 1-2), an approximately 85 acre tract land, located north of Solana Boulevard, east
of Davis Boulevard, and south of Highway 114, for the purpose of amending the Phase Two
portion of the Development Plan; and
WHEREAS, the Town Council of the Town of Westlake finds it necessary for the public
health, safety and welfare that development occur in a controlled and orderly manner; and
WHEREAS, following provision of proper legal notice, including written notice to
owners within 200 feet of the subject property, published notice and posted notice in accordance
with the Texas Open Meetings Act of public hearing, a public hearing was held on June 12, 2017
by the Planning and Zoning Commission (Commission) whereby the Commission recommended
to the Town Council approval of the amendment to Ordinance 720 shown in attached Exhibit A;
and
WHEREAS, following provision of proper legal notice, including written notice to owners
within 200 feet of the subject property, published notice and posted notice in accordance with the
Texas Open Meetings Act of public hearing, a public hearing was held on June 19, 2017 by the
Town Council; and
WHEREAS, the Council believes that the interests of the Town, the present and future
residents and citizens of the Town, and developers of land within the Town, are best served by
adopting this Ordinance, which the Council has determined to be consistent with the 2015
Comprehensive Plan and its Land Use Map, Thoroughfare Plan, and Open Space Plan, all as
amended to date; and
WHEREAS, upon the recommendation of the Planning and Zoning Commission and
after a public hearing, the Town Council of the Town of Westlake, Texas, is of the opinion that it
is in the best interests of the Town and its citizens that this amendment to Ordinance 720, shown
in attached Exhibit A, should be approved and adopted.
Ordinance 830
Page 2 of 3
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF
WESTLAKE, TEXAS:
SECTION 1: That all matters stated in the preamble are found to be true and correct and
are incorporated herein as if copied in their entirety.
SECTION 2: That the following amendments to the Development Plan for PD1-2, known
as Entrada, as shown in EXHIBIT A, are hereby authorized.
SECTION 3: That this Ordinance shall be cumulative of all other Town Ordinances and
all other provisions of other Ordinances adopted by the Town which are inconsistent with the terms
or provisions of this Ordinance are hereby repealed.
SECTION 4: That any person, firm or corporation violating any of the provisions or terms
of this ordinance shall be subject to the same penalty as provided for in the Code of Ordinances of
the Town of Westlake, and upon conviction shall be punishable by a fine not to exceed the sum of
Two Thousand Dollars ($2,000.00) for each offense. Each day that a violation is permitted to exist
shall constitute a separate offense.
SECTION 5: It is hereby declared to be the intention of the Town Council of the Town
of Westlake, Texas, that sections, paragraphs, clauses and phrases of this Ordinance are severable,
and if any phrase, clause, sentence, paragraph or section of this Ordinance shall be declared legally
invalid or unconstitutional by the valid judgment or decree of any court of competent jurisdiction,
such legal invalidity or unconstitutionality shall not affect any of the remaining phrases, clauses,
sentences, paragraphs or sections of this Ordinance since the same would have been enacted by
the Town Council of the Town of Westlake without the incorporation in this Ordinance of any
such legally invalid or unconstitutional, phrase, sentence, paragraph or section.
SECTION 6: This ordinance shall take effect immediately from and after its passage as
the law in such case provides.
PASSED AND APPROVED ON THIS 19th DAY OF JUNE 2017.
__________________________________
ATTEST: Laura Wheat, Mayor
____________________________ __________________________________
Kelly Edwards, Town Secretary Thomas E. Brymer, Town Manager
APPROVED AS TO FORM:
____________________________
L. Stanton Lowry, Town Attorney
Ordinance 830
Page 3 of 3
EXHIBITS
EXHIBIT A Development Plan Amendment
BROWN & GAY ENGINEERS, INC.2595 Dallas Parkway, Suite 204BGE, Inc.TBPE Registration No. F-1046Tel: 972-464-4800Ɣwww.BGEinc.comCopyright 2017Contact: Jason FreyTel: 972-464-48211800 Valley View Lane, Suite 300CENTURION AMERICANDEVELOPERContact: Michael BeatyTel: 214-287-9009CENTURION AMERICAN
ON-SITE INFRASTRUCTURE PH02
WESTLAKE
ENTRADA
BEING 12.839 ACRES
TOWN OF WESTLAKE, TARRANT COUNTY, TEXAS BGE, Inc.2595 Dallas Parkway, Suite 204, Frisco, TX 75034Contact: Jason A. Frey, P.E.Tel: 972-464-4800 Ɣwww.bgeinc.comTBPLS Licensed Surveying Firm No. 10193953Copyright 2017Ordinance 830
GGSTATE HWY 114BROWN & GAY ENGINEERS, INC.2595 Dallas Parkway, Suite 204BGE, Inc.TBPE Registration No. F-1046Tel: 972-464-4800Ɣwww.BGEinc.comCopyright 2017Contact: Jason FreyTel: 972-464-48211800 Valley View Lane, Suite 300CENTURION AMERICANDEVELOPERContact: Michael BeatyTel: 214-287-9009CENTURION AMERICAN
ON-SITE INFRASTRUCTURE PH02
WESTLAKE
ENTRADA
BEING 12.839 ACRES
TOWN OF WESTLAKE, TARRANT COUNTY, TEXAS BGE, Inc.2595 Dallas Parkway, Suite 204, Frisco, TX 75034Contact: Jason A. Frey, P.E.Tel: 972-464-4800 Ɣwww.bgeinc.comTBPLS Licensed Surveying Firm No. 10193953Copyright 2017Ordinance 830
EXECUTIVE SESSION
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.071. Consultation with Attorney (1) when the governmental body seeks the
advice of its attorney about: (A) pending or contemplated litigation: Cause No. 348-
290326-17 - Neil and Janelle McNabnay, Colin and Melanie Stevenson, Yair and Sandra
Lotan, Jay and Jana Still, Biswajit and Chandrika Dasgupta, Michael and Michelle
Granfield, Michael and Stef Mauler, Rudy and Christy Renda, David and Jenn Riley, Joseph
Mohan and Maria De Leon, Roberto Arandia, and Patrick and Erin Cockrum
(collectively, "Plaintiffs") vs. Town of Westlake
b. Section 551.087 Deliberation Regarding Economic Development Negotiations (1) to
discuss or deliberate regarding commercial or financial information that the governmental
body has received from a business prospect that the governmental body seeks to have
locate, stay, or expand in or near the territory of the governmental body and with which
the governmental body is conducting economic development negotiations; or (2) to
deliberate the offer of a financial or other incentive to a business prospect described by
Subdivision (1) for the following:
- Maguire Partners-Solana Land, L.P., related to Centurion’s development known as
Entrada and Granada
- Project Lynx
- CS Kinross Lake Parkway, a Delaware limited liability company, its affiliate Charles
Schwab & Co., Inc.
- Hillwood, Westlake Retail Associates, Ltd., a Texas limited partnership (“WRA”), HW
2421 Land, LP, a Texas limited partnership (“HW2421”), and Hillwood Alliance Services,
LLC, a Texas limited liability company (“HAS”)
- Vaquero Club, Inc.
c. Section 551.071(2) Consultation with Attorney on a matter in which the duty of the
attorney to the governmental body under the Texas Disciplinary Rules of Professional
Conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act: Waste
(Trash) ordinance.
d. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the
attorney to the governmental body under the Texas Disciplinary Rules of Professional
Conduct of the State Bar of Texas clearly conflicts with this chapter: Trophy Club
Municipal District No. 1
Town Council
Item # 7 – Executive
Session
Town Council
Item # 8 – Reconvene
Council Meeting
NECESSARY ACTION
a. Section 551.071. Consultation with Attorney (1) when the governmental body seeks the
advice of its attorney about: (A) pending or contemplated litigation: Cause No. 348-
290326-17 - Neil and Janelle McNabnay, Colin and Melanie Stevenson, Yair and Sandra
Lotan, Jay and Jana Still, Biswajit and Chandrika Dasgupta, Michael and Michelle
Granfield, Michael and Stef Mauler, Rudy and Christy Renda, David and Jenn Riley, Joseph
Mohan and Maria De Leon, Roberto Arandia, and Patrick and Erin Cockrum
(collectively, "Plaintiffs") vs. Town of Westlake
b. Section 551.087 Deliberation Regarding Economic Development Negotiations (1) to
discuss or deliberate regarding commercial or financial information that the governmental
body has received from a business prospect that the governmental body seeks to have
locate, stay, or expand in or near the territory of the governmental body and with which
the governmental body is conducting economic development negotiations; or (2) to
deliberate the offer of a financial or other incentive to a business prospect described by
Subdivision (1) for the following:
- Maguire Partners-Solana Land, L.P., related to Centurion’s development known as
Entrada and Granada
- Project Lynx
- CS Kinross Lake Parkway, a Delaware limited liability company, its affiliate Charles
Schwab & Co., Inc.
- Hillwood, Westlake Retail Associates, Ltd., a Texas limited partnership (“WRA”), HW
2421 Land, LP, a Texas limited partnership (“HW2421”), and Hillwood Alliance Services,
LLC, a Texas limited liability company (“HAS”)
- Vaquero Club, Inc.
c. Section 551.071(2) Consultation with Attorney on a matter in which the duty of the
attorney to the governmental body under the Texas Disciplinary Rules of Professional
Conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act: Waste
(Trash) ordinance.
d. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the
attorney to the governmental body under the Texas Disciplinary Rules of Professional
Conduct of the State Bar of Texas clearly conflicts with this chapter: Trophy Club
Municipal District No. 1
Town Council
Item #9 – Necessary Action
FUTURE AGENDA ITEMS: Any Council member may request at a workshop and / or
Council meeting, under “Future Agenda Item Requests”, an agenda item for a future
Council meeting. The Council Member making the request will contact the Town Manager
with the requested item and the Town Manager will list it on the agenda. At the meeting,
the requesting Council Member will explain the item, the need for Council discussion of
the item, the item’s relationship to the Council’s strategic priorities, and the amount of
estimated staff time necessary to prepare for Council discussion. If the requesting Council
Member receives a second, the Town Manager will place the item on the Council agenda
calendar allowing for adequate time for staff preparation on the agenda item.
- Mayor Wheat, consider taking the necessary to make Westlake a smoke-free
municipality.
Town Council
Item # 10 – Future
Agenda Items
Town Council
Item # 11 – Adjournment
Regular Session