HomeMy WebLinkAbout06-05-17 BOT Agenda packetThe Regular Meeting of the Board of Trustees will begin immediately following the conclusion of the
Board of Trustees Workshop but not prior to the posted start time.
Mission Statement
Westlake Academy is an IB World School whose mission is to provide students with an
internationally minded education of the highest quality so they are well-balanced and
respectful life-long learners.
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WESTLAKE ACADEMY
Vision Statement
Westlake Academy inspires students to achieve their highest individual potential in a nurturing
environment that fosters the traits found in the IB Learner Profile.
Inquirers, Knowledgeable, Thinkers, Communicators, Principled,
Open-Minded, Caring, Risk-takers, Balanced and Reflective
BOARD OF TRUSTEES MEETING
AGENDA
June 5, 2017
1301 Solana Boulevard
Building 4, Suite 4202
2ND FLOOR, COUNCIL CHAMBER
WESTLAKE, TX 76262
Workshop Session 5:00 p.m.
Regular Session 6:00 p.m.
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Work Session
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. RECOGNITION OF THE 2017 VALEDICTORIAN AND SALUTATORIAN.
4. REPORTS
Reports are prepared for informational purposes and will be accepted as presented. (there
will no presentations associated with the report items) There will be no separate discussion unless a
Trustee requests that report be removed and considered separately.
a. Report regarding Career Technology Education (CTE) (offering/participation/next
year).
5. DISCUSSION ITEMS
a. Presentation and discussion regarding the various national school rankings awarded
to the Academy.
b. Discussion regarding the Strings Program offering a different service delivery
configuration in School Year 2017-2018.
c. Presentation and discussion regarding the creation of an emergency response team
to help ensure the safety of our students, teacher, present and visitor at the
Westlake Academy this would also include establishing guiding principles in
developing an Emergency Operations Plan for Westlake Academy.
6. REVIEW OF CONSENT AGENDA ITEMS LISTED ON THE REGULAR MEETING
AGENDA.
7. BOARD RECAP / STAFF DIRECTION
8. ADJOURNMENT
Regular Session
1. CALL TO ORDER
2. ITEMS OF COMMUNITY INTEREST: President and Trustee Reports on Items of
Community Interest pursuant to Texas Government Code Section 551.0415 the Board of
Trustees may report on the following items: (1) expression of thanks, congratulations or
condolences; (2) information about holiday schedules; (3) recognition of individuals; (4)
reminders about upcoming Board of Trustee events; (5) information about community
events; and (6) announcements involving imminent threat to public health and safety.
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3. CITIZEN COMMENTS: This is an opportunity for citizens to address the Board on any
matter whether or not it is posted on the agenda. The Board cannot by law take action
nor have any discussion or deliberations on any presentation made to the Board at this
time concerning an item not listed on the agenda. Any item presented may be noticed on
a future agenda for deliberation or action.
4. CONSENT AGENDA: All items listed below are considered routine by the Board of
Trustees and will be enacted with one motion. There will be no separate discussion of
items unless a Board member or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
a. Consider approval of the minutes from the April 3, 2017, meeting.
b. Consider approval of Resolution 17-08, Amending the 2017-2018 Academic
Calendar.
5. FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or Board
meeting, under “Future Agenda Item Requests”, an agenda item for a future Board
meeting. The Board member making the request will contact the Superintendent with the
requested item and the Superintendent will list it on the agenda. At the meeting, the
requesting Board member will explain the item, the need for Board discussion of the item,
the item’s relationship to the Board’s strategic priorities, and the amount of estimated staff
time necessary to prepare for Board discussion. If the requesting Board member receives
a second, the Superintendent will place the item on the Board agenda calendar allowing
for adequate time for staff preparation on the agenda item.
6. ADJOURNMENT
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION
AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS
551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT
CODE.
CERTIFICATION
I certify that the above notice was posted at the Town Hall of the Town of Westlake, 1301 Solana Blvd.,
Building 4, Suite 4202, Westlake, TX 76262, on May 31, 2017, by 5:00 p.m. under the Open Meetings
Act, Chapter 551 of the Texas Government Code.
_____________________________________
Kelly Edwards, Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise
the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made
to assist you.
Board of
Trustees
Item # 2 – Pledge of
Allegiance
Texas Pledge:
“Honor the Texas flag;
I pledge allegiance to
the, Texas, one state
under God, one and
indivisible.”
3. RECOGNITION OF THE 2017 VALEDICTORIAN AND SALUTATORIAN.
Board of
Trustees
Item # 3 – No Supporting
Documentation
REPORTS
Reports are prepared for informational purposes and will be accepted as presented.
(there will no presentations associated with the report items) There will be no separate discussion
unless a Trustee requests that report be removed and considered separately.
a. Report regarding Career Technology Education (CTE) offering/participation/next
year).
Board of
Trustees
Item #4 – Reports
estlake Academy Board of Trustees
TYPE OF ACTION
Workshop - Discussion Item
Westlake Board Meeting
Monday, June 05, 2017
TOPIC: Report on the status of Career and Technology Education (CTE) at
Westlake Academy.
STAFF CONTACT: Stacy Stoyanoff, DP Principal
Strategic Alignment
Vision, Value, Mission Perspective Curriculum Outcome
Objective
Academic Excellence Academic
Operations MYP / DP
Increase the Future
Readiness of All
Students
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: August 1, 2016 Completion Date: Ongoing
Funding Amount: N/A Status - Not Funded Source - N/A
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
This report is an update and is informative only. This report will examine the current status and
future implementation of Career and Technology education (CTE) at Westlake Academy.
RECOMMENDATION
N/A
ATTACHMENTS
CTE Update Report
5/31/17 1
Date: June 5, 2017
TO: Superintendent, Honorable President, and the Board of Trustees
FROM: Mr. Stacy Stoyanoff, DP Principal
SUBJECT: Westlake Academy CTE Update Report
Westlake Academy (WA) is in the process of implementing three Career and Technology Education (CTE) pipelines.
These pipelines include courses in Business, Health Science, and Science—Technology—Engineering—Mathematics
(STEM). This year we implemented a CTE course called Problems & Solutions in the MYP while also offering CTE courses
in each pipeline for the DP. Next year is also a transition year with students taking introductory CTE courses in grades 9
and 10, along with Problems & Solutions in grade 10. After next year, the CTE pipelines will follow the system outlined
below:
Please note that students will choose a CTE pipeline as part of their 4-year graduation plan. They will be able to move
between pipelines as they enter into the DP.
Grade 12
Grade 11
Grade 10
Grade 9
CTE PIPELINES
BUSINESS
Principles of
Business, Marketing
&Finance (1.0)
Problems and Solutions
(1.0)
IB Business (1.0)
Profession
Communications (0.5)
Business
Management (1.0)
HEALTH
SCIENCES
Principles of
Health Sciences (1.0)
Problems and Solutions
(1.0)
IB Science (1.0)
Professional
Communications (0.5)
Scientific Research &
Design (1.0)
STEM
Principles of Applied
Engineering (1.0)
Problems and Solutions
(1.0)
IB Science (1.0)
Professional
Communications (0.5)
Scientific Rersearch &
Design (1.0)
5/31/17 2
Every WA student throughout grades 9-12 will take 2.0 units of CTE courses in MYP and 0.5—2.5 units of CTE courses in
the DP (depending on their DP course selections). All DP students will take Professional Communications (0.5) as part of
their Theory of Knowledge (TOK) sequence. Here are the current enrollment numbers for CTE courses next year:
GRADE CTE COURSE ENROLLMENT
9/10 Principles of Business, Marketing, & Finance (1.0) 61
9/10 Principles of Health Sciences (1.0) 49
9 Principles of Applied Engineering (1.0) 25
10 Problems & Solutions (1.0) 73
11 Business Management (1.0)1 17
12 Scientific Research & Design (1.0) 64
Professional Communications (0.5) (69) 34.5
TOTAL 323.5
For 2016—2017, the CTE pipelines increased revenue by 1.35 per our CTE Full Time Equivalent (FTE) of 34.344 and our
Legislative Payment Estimate (LPE) of $6453. This totals $299,189 for our regular CTE allotment. Our projected regular
CTE allotment for next year will be $557, 647. This increase is due the addition of the introductory CTE courses and the
transition involving grade 9 and 10 students into the pipelines.
As a result of our efforts this last year, WA has been honored for its development of STEM. We were voted Top High
School in North Texas, Top High School in Tarrant County, and Top STEM School in Tarrant County by the Annual
Children at Risk 2017 Statewide School Rankings.
1 This CTE course will move to grade 12 in the future.
DISCUSSION ITEMS
a. Presentation and discussion regarding the various national school rankings
awarded to the Academy.
b. Discussion regarding the Strings Program offering a different service delivery
configuration in School Year 2017-2018.
c. Presentation and discussion regarding the creation of an emergency response
team to help ensure the safety of our students, teacher, present and visitor at
the Westlake Academy this would also include establishing guiding principles in
developing an Emergency Operations Plan for Westlake Academy.
Board of
Trustees
Item # 5 – Discussion
Items
estlake Academy Board of Trustees
TYPE OF ACTION
Workshop - Discussion Item
Westlake Board Meeting
Monday, June 05, 2017
TOPIC: Presentation and discussion on the various national school rankings
awarded to Westlake Academy.
STAFF CONTACT: Stacy Stoyanoff, DP Principal
Strategic Alignment
Vision, Value, Mission Perspective Curriculum Outcome
Objective
Academic Excellence Academic
Operations MYP / DP
Increase the Future
Readiness of All
Students
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: June 1, 2011 Completion Date: Ongoing
Funding Amount: N/A Status - Not Funded Source - N/A
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
This discussion item will examine the historical and current national rankings awarded to
Westlake Academy.
RECOMMENDATION
N/A
ATTACHMENTS
N/A
estlake Academy Board of Trustees
TYPE OF ACTION
Workshop - Discussion Item
Westlake Board Meeting
Monday, June 05, 2017
TOPIC: Presentation and Discussion of the 2017-2018 PYP Strings Program.
STAFF CONTACT: Rod Harding (PYP Principal)
Strategic Alignment
Vision, Value, Mission Perspective Curriculum Outcome
Objective
Mission: Westlake
Academy is an IB World
School whose mission is to
provide students with an
internationally minded
education of the highest
quality, so they are well-
balanced life-long
learners.
Academic
Operations Primary Years Programme
Strengthen IB
Philosophy &
Implementation
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: August 23, 2017 Completion Date: June 1, 2018
Funding Amount: $0 Status - N/A Source - N/A
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
The presentation and discussion provides the Board of Trustees information on the proposed
management of the PYP strings program in the 2017-2018 academic year. The program will be
presented within the philosophy of the IB Arts program.
The strings program was established soon after the opening of the WA campus in 2003 with
students from grades 2-6 learning the violin or cello. As the student population increased, the PYP
leadership surveyed parents in 2012 and the following year the program became optional from
grades 3-6 and mandatory at grade 2. The optional program ensured a dedicated group of
musicians, who were motivated to learn stringed instruments and produce quality performances.
From 2013 through 2017, the number of students in the program decreased in the upper PYP
section and in grade 6. The BOT presentation will describe the current status of the program in
regard to structure, number of students, delivery method and scheduling concerns. The discussion
will then focus on the proposed management of the program for 2017-2018 and to ensure the
program will continue and be taught without any loss of instructional time. The presentation will
also highlight the possibility of other musical opportunities to diversify the Arts program within
the PYP.
RECOMMENDATION
The PYP leadership welcomes suggestions from the Board of Trustees regarding the proposed
changes to the strings program at Westlake Academy.
ATTACHMENTS
None
estlake Academy Board of Trustees
TYPE OF ACTION
Workshop - Discussion Item
Westlake Board Meeting
Monday, June 05, 2017
TOPIC: Presentation and discussion regarding the creation of an emergency
response team to help ensure the safety of our students, teacher, present and
visitor at the Westlake Academy This would also include establishing
guiding principles in developing an Emergency Operations Plan for
Westlake Academy.
STAFF CONTACT: Troy J. Meyer, Facility Director
Dr. Mechelle Bryson, Executive Director
Strategic Alignment
Vision, Value, Mission Perspective Curriculum Outcome
Objective
Mission: Westlake
Academy is an IB World
School whose mission is to
provide students with an
internationally minded
education of the highest
quality, so they are well-
balanced life-long
learners.
Academic
Operations PYP / MYP / DP
Improve the
Efficiences of
Operational Systems
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: March 3, 2017 Completion Date: December 1, 2017
Funding Amount: $5,500 Status - Funded Source - General Fund
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
In March of 2013, Andrews International LLC performed a security assessment of the Academy
campus, grounds and facilities. The assessment included site visits during various hours of
operation, night visits during the hours of darkness, interviews with 10 to 15 plus staff members
and the town Marshal. They also reviewed the risk that may come from the railroad and highway
system.
The rating scale used for this assessment consisted of a zero (0) to ten (10) scale. Zero (0) having
no value in the calculation (images, photographs and captions), one (1) having the best score and
ten (10) the worst score achievable.
Westlake Academy’s overall school vulnerability rating was a 4 out of 10. A school with a score
greater than 5 may require further research and/or corrective actions. The following actions were
taken due to the results of the assessment:
• Remodeling of the PYP office area
• Labeling all buildings and doors so they can be seen from the parking area
• Updated classroom emergent manuals (this now reviewed annually)
• Keller Police department has campus maps on their computer system
• Keller Police conducts random campus patrols of the grounds
• Facility staff check all doors at 5pm
• Additional camera and lighting were installed
• Upgraded recording software and servers
The report also recommended that we identify key staff members at the Academy to create the
first campus response team. This team would be required to complete up to eight (8) plus hours of
training, covering topics such as (but not limited to):
• What is Situational Awareness?
• Observation versus Recognition
• Rationalization Avoidance
• How to respond to Non-Confrontational Situations
• How to respond to Confrontational Situation
• Confrontation Avoidance Techniques
• Practical Exercises for Being Approached/Fully Involved (Scenarios)
• Active Shooter Event / Active Threat
As a result, the Staff hired Victoria L. Calder, Ph.D. to assist and provide training for the campus
response team and create standards and best practices for the emergency management plan.
The first meeting was held in March of 2017 and included 13 campus staff members who
completed the FEMA emergency planning on-line course for school safety, and identified who
needed to play which rolls on our emergency response team. A second meeting was held in April
of 2017 to create a draft emergency operation plan and complete a tabletop exercise.
For the next steps, the team is to complete a full day discussion to finalize the EOP and conduct
additional tabletop exercises with Keller PD and Westlake Fire Department this summer. In the
fall of 2017, the team will include teaching staff, parents and student awareness of the EOP and
who is on the campus response team for the coming year.
RECOMMENDATION
Staff recommends review and discussion of the processes.
ATTACHMENTS
None
REVIEW OF CONSENT AGENDA ITEMS
a. Consider approval of the minutes from the April 3, 2017, meeting.
b. Consider approval of Resolution 17-08, Amending the 2017-2018
Academic Calendar.
Board of
Trustees
Item # 6 – Review of
Consent Agenda Items
BOARD RECAP / STAFF DIRECTION
Board of
Trustees
Item # 7 – Board Recap /
Staff Direction
Board of
Trustees
Item # 8 – Adjournment
Work Session
ITEMS OF COMMUNITY INTEREST: President and
Trustee Reports on Items of Community Interest pursuant to
Texas Government Code Section 551.0415 the Board of
Trustees may report on the following items: (1) expression
of thanks, congratulations or condolences; (2) information
about holiday schedules; (3) recognition of individuals; (4)
reminders about upcoming Board of Trustee events; (5)
information about community events; and (6)
announcements involving imminent threat to public health
and safety.
WA Annual End of Year Picnic; Sponsored by Town of Westlake Municipality
Thursday, June 1, 2017; Noon (PYP served earlier)
WA Campus – Sports court
-Weather permitting; Rainout could occur
2017 WA Senior Banquet (Tickets required)
Thursday, June 1, 2017; 6:30 – 9:00 pm
Marriot Solana Hotel, Westlake
Annual Town Council/Board of Trustees Planning Retreat
Friday, June 2, 2017; 8:00 – 4:30 pm
Cambria Hotel & Suites, Southlake
WA Last Day of School
Friday, June 2, 2017; Noon dismissal
2017 Westlake Academy Commencement Ceremony
Saturday, June 3, 2017; 2:00 pm
Hurst Conference Center, 1601 Campus Drive, Hurst 76054
Coffee & Conversation with the Mayor/Board President
Monday, June 5, 2017; 8:00 – 9:30 am (Last one until August)
Marriott Solana Hotel – Great Room
WA Board of Trustees Workshop/Meeting
Monday, June 5, 2017*
Westlake Town Hall, Solana – Council Chamber/Courtroom
Planning & Zoning Meeting; if needed
Monday, June 12, 2017*
Westlake Town Hall, Solana – Council Chamber/Courtroom
Town Council Workshop/Meeting
Monday, June 19, 2017*
Westlake Town Hall, Solana Bldg. 4 – Council Chamber/Courtroom
MARK YOUR CALENDARS - IN JULY & AUGUST …
Westlake Municipal Offices CLOSED in Observance of Independence Day Holiday
Tuesday, July 4, 2017
Westlake Municipal Offices CLOSED Friday, July 21 & Mon-Tues, July 24-25, 2017
due to relocation of Town Hall from old location of 1301 Solana Blvd., Bldg. 4 - Plaza to:
• New Town Hall location: 1500 Solana Drive, Bldg. 7 (Terrace) - Suite 7200
-All municipal offices will reopen for business on Wednesday, July 26, 2017
Board of
Trustees
Item # 2 – Items of
Community Interest
WA Registration (To be completed on-line)
Staff support available:
• Friday, August 4, 2017; 8:00 am -12:00 pm
• Tuesday, August 8, 2017; 3:00 pm – 6:00 pm
-Personalized registration emails to be sent August 1; Notaries available at WA beginning August 1
Coffee & Conversation with the Mayor/Board President
Monday, August 7, 2017; 8:00 – 9:30 am
Marriott Solana Hotel – Great Room
WA Board of Trustees Workshop/Meeting
Monday, August 7, 2017*
Westlake Town Hall, Solana Terrace - Bldg. 7 – Council Chambers (New location)
Town Council Budget Workshop
Wednesday, August 9, 2017; 12:00 – 5:00 pm
Westlake Town Hall, Solana Terrace - Bldg. 7, Council Chambers (New location)
WA MYP/DP Back to School Night
Monday, August 14, 2017; 5:30 pm – 7:30 pm
-More details TBA in August
WA PYP Back to School Night
Tuesday, August 15, 2017; 5:30 pm – 7:30 pm
-More details TBA in August
WA First Day of School
Thursday, August 17, 2107; 7:55 am – 3:10 pm
*For meeting agendas and details on WA calendar events or Municipal calendar events, please visit the
Westlake Academy website or the Town of Westlake website for further assistance.
CITIZEN COMMENTS: This is an opportunity for citizens to address the Board on any matter
whether or not it is posted on the agenda. The Board cannot by law take action nor have any
discussion or deliberations on any presentation made to the Board at this time concerning an
item not listed on the agenda. Any item presented may be noticed on a future agenda for
deliberation or action.
Board of
Trustees
Item # 3 – Citizen
Comments
CONSENT AGENDA: All items listed below are considered routine by the Board of
Trustees and will be enacted with one motion. There will be no separate discussion of
items unless a Board member or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
a. Consider approval of the minutes from the April 3, 2017, meeting.
b. Consider approval of Resolution 17-08, Amending the 2017-2018
Academic Calendar.
Board of
Trustees
Item # 4 – Consent
Agenda
BOT Minutes 05/08/17
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WESTLAKE ACADEMY
BOARD OF TRUSTEES MEETING
May 8, 2017
PRESENT: President Laura Wheat, Trustees: Alesa Belvedere, Carol Langdon, and Michael
Barrett.
ABSENT: Rick Rennhack and Wayne Stoltenberg.
OTHERS PRESENT: Superintendent Tom Brymer, Assistant to the Superintendent
Amanda DeGan, Board Secretary Kelly Edwards, Executive
Director Dr. Mechelle Bryson, PYP Principal Rod Harding, DP
Principal/Coordinator Stacy Stoyanoff, Principal/Coach Alan Burt,
College Counselor Carl Tippen, Director of Human Resources
Todd Wood, Director of Communications Ginger Awtry, and
Communication Manager Jon Sasser.
Work Session
1. CALL TO ORDER
President Wheat called the work session to order at 5:21 p.m.
2. PLEDGE OF ALLEGIANCE
President Wheat led the Pledge of Allegiance to the United States and Texas flags.
BOT Minutes 05/08/17
Page 2 of 5
3. RECOGNITION OF THE 2017 VALEDICTORIAN AND SALUTATORIAN, TRACK
TEAM, GOLF TEAM, AND MYP GRADE 10 PERSONAL PROJECT STUDENTS.
Dr. Bryson stated that the Valedictorian and Salutatorian would be recognized during the
June meeting.
Coach Burt provided an overview of the track team accomplishments. He then
recognized Cooper Cawthra, Men's State Champion in 3200 Meters & 1600 Meter.
Coach Nothe provided an overview of the men’s and women’s golf teams and State
Championships.
Women’s Golf Team - Leelee Odom, Allie Woo, Emily Mayhew, Maggie Moore, Alexandria
Sockwell, and Alisha Somani
Men’s Golf Teams - John Withers, Nolan Jeppesen, Drake Hamilton, Ben Jeppesen,
Samuel Jung, and Grant Gibbs.
Mrs. Cawthra and Ms. New provided an overview of the G10 students Personal Projects.
Students then provided presentations of their projects.
Aidan Cawthra - Sew Full of Memories - the making of a quilt
Sam Jung - Deconstructing a Guitar
Matt Titzler - Sharing a Love of Archaeology
Amareesa Robinson - Surgical Procedures in Veterinary Medicine
Jillian Foltz - Adaptations for Canine Hydrotherapy
Caylynn White-Frierson - Inexpensive Fashion Options on the Runway
President Wheat then moved to Item 6 regarding items on the consent agenda.
Discussion ensued regarding the Benefit Cooperative with Region 11 and the additional
dental benefits, which will enhance the program.
4. REPORTS
a. Report on the Westlake Academy Class of 2017 college acceptance data and trends.
Mr. Tippen provided an overview of the report and college acceptances.
5. DISCUSSION ITEMS
a. Presentation and discussion regarding the Grade 5 Global Education Exchange
between Westlake Academy and Edmonton Islamic Academy.
BOT Minutes 05/08/17
Page 3 of 5
Mr. Harding, Mrs. Fisher and Mrs. Busico-Flight introduce the item. Students Isa
Seymour, Sophia Kelly, Faiz Didarali, Alejandro Xotlanihua and Megan Flight provided
an overview of their experience.
Discussion ensued regarding the collaboration and how the exchange experience ties
into the IB learning profile.
b. Presentation and discussion from the Students that attended the International
Student Leadership Symposium in Nanjing, China.
Mr. Burt and Ms. Firsching provided an overview of the selection process for students
to attend the symposium. Students Macy Orman, LeeLee Odom, Caroline Ross,
Shelley Suttles, Marshall Baker and Sam Beauchamp provided an overview of their
experiences during the Symposium and their host families.
c. Presentation and discussion regarding Athletics Program including growth, costs, and
future recommendations.
Coach Burt provided an overview of the item and information provided in the agenda
packet.
Discussion ensued regarding an on-line store to purchase Under Armour athletic
uniform apparel.
d. Presentation and discussion regarding an annual update from the Westlake Academy
Athletic Club (WAAC).
Mr. Garabedian provided an overview of the history of the club, student scholarships,
and support provided to sports at the Academy.
e. Presentation and discussion regarding an annual update from the House of Commons
(HOC).
Mrs. Vickery, Speaker of the HOC, provided an overview of the events and the
support provided to the Academy.
Discussion ensued regarding the board, voting members, committee and volunteers,
and setting up the mobile trailer at community events.
6. REVIEW OF CONSENT AGENDA ITEMS LISTED ON THE REGULAR MEETING
AGENDA.
No additional discussion.
BOT Minutes 05/08/17
Page 4 of 5
7. BOARD RECAP / STAFF DIRECTION
No additional direction provided to Staff.
8. ADJOURNMENT
President Wheat adjourned the work session at 6:58 p.m.
Regular Session
1. CALL TO ORDER
President Wheat called the regular session to order at 6:58 p.m.
2. ITEMS OF COMMUNITY INTEREST
Ms. Awtry provided an overview of the upcoming events.
3. CITIZEN COMMENTS
Mr. Chris Connolly, 1526 Wayside Drive, Keller, spoke regarding his daughter’s positive
experiences and concerns regarding the requirements for the National Honor Society.
4. CONSENT AGENDA
a. Consider approval of the minutes from the April 3, 2017, meeting.
b. Consider approval of Resolution 17-07, Authorizing Westlake Academy to renew
participation with the ESC Region 11 Benefits Cooperative for the 2017-2018
school year.
MOTION: Trustee Langdon made a motion to approve the consent agenda.
Trustee Barrett seconded the motion. The motion carried by a
vote of 3-0.
5. FUTURE AGENDA ITEMS
No future agenda items.
BOT Minutes 05/08/17
Page 5 of 5
6. ADJOURNMENT
There being no further business before the Board, President Wheat asked for a motion to
adjourn the meeting.
MOTION: Trustee Langdon made a motion to adjourn the regular session.
Trustee Belvedere seconded the motion. The motion carried by
a vote of 4-0.
President Wheat adjourned the regular session at 7:09 p.m.
APPROVED BY THE BOARD OF TRUSTEES ON JUNE 5, 2017.
ATTEST:
____________________________
Laura Wheat, President
_____________________________
Kelly Edwards, Board Secretary
Page 1 of 2 1
estlake Academy Board of Trustees
TYPE OF ACTION
Regular Meeting - Consent
Westlake Board Meeting
Monday, June 05, 2017
TOPIC: Amending the 2017-2018 Academic Calendar
STAFF CONTACT: Jennifer Furnish, Student Services Administrator
Strategic Alignment
Vision, Value, Mission Perspective Curriculum Outcome
Objective
Academic Excellence Academic
Operations PYP / MYP / DP
Improve the
Efficiences of
Operational Systems
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: August 18, 2017 Completion Date: June 5, 2018
Funding Amount: NA Status - N/A Source - N/A
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
The Texas Education Agency released an updated state assessment calendar that requires the
academy to move the date of student led conferences in the spring of 2018. Westlake Academy
is committed to ensuring that every student has the opportunity to express their knowledge on
state assessments and works diligently to create a stress-free testing environment. As such, the
academy is moving student led conferences in order to allow students to focus on their exams.
Page 1 of 2 2
RECOMMENDATION
Staff Recommends approval of calendar.
ATTACHMENTS
Document – 2017-2018 Calendar UPDATED
Resolution 17-08
Page 1 of 2
WESTLAKE ACADEMY
RESOLUTION 17-08
A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES
AMENDING THE 2017-2018 ACADEMIC CALENDAR.
WHEREAS, Westlake Academy ensures compliance with state and federal policy; and
WHEREAS, the Texas Education Agency has released an updated testing calendar that
conflicts with Westlake Academy’s spring student led conferences requiring an adjustment;
WHEREAS, Westlake Academy works to accommodate the needs of all stakeholders in
regards to the creation of the academic calendar and continually reflects upon local decisions that
impact our greater community; and
WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best
interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake
Academy.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
WESTLAKE ACADEMY:
SECTION 1: That, all matters stated in the recitals herein above are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That, the Board of Trustees Westlake Academy, hereby approves the
above for mentioned 2017-2018 academic calendar to begin from this day forward.
SECTION 3: If any portion of this resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
Resolution 17-08
Page 2 of 2
SECTION 4: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS THE 5TH DAY OF JUNE, 2017.
___________________________________
Laura Wheat, President
ATTEST:
________________________________ ___________________________________
Kelly Edwards, Board Secretary Thomas E. Brymer, Superintendent
APPROVED AS TO FORM:
________________________________
Janet S. Bubert or L. Stanton Lowry,
School Attorney
Sem. 1 Sem. 2 Total
August 2017 1 September 2017 2 October 2017 3 Date Event
S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa August 7-9 New Teacher Orientation
1 2 3 4 5 1 2 1 2 3 4 5 6 7 10-16 All Teacher Orientation
6 7 8 9 10 11 12 3 4 5 6 7 8 9 8 9 10 11 12 13 14 17: First Day of School
13 14 15 16 17 18 19 10 11 12 13 14 15 16 15 16 17 18 19 20 21 September 4: Labor Day (No School)
20 21 22 23 24 25 26 17 18 19 20 21 22 23 22 23 24 25 26 27 28 29: All Day Parent/Teacher Conferences
27 28 29 30 31 24 25 26 27 28 29 30 29 30 31 October 6: Teacher Professional Day (No School)
9: Columbus Day (No School)
November 2017 4 December 2017 5 January 2018 6 November 17: Early Release/Grandparent's Day
S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa 20 - 24: Thanksgiving Break (Flex Days for Staff)
1 2 3 4 1 2 1 2 3 4 5 6 December 15: Secondary Semester Exams
5 6 7 8 9 10 11 3 4 5 6 7 8 9 7 8 9 10 11 12 13 18: Secondary Semester Exams (Early Release)
12 13 14 15 16 17 18 10 11 12 13 14 15 16 14 15 16 17 18 19 20 19: Secondary Semester Exams (Early Release)
19 20 21 22 23 24 25 17 18 19 20 21 22 23 21 22 23 24 25 26 27 20: Secondary Semester Exams (Early Release)
26 27 28 29 30 24 25 26 27 28 29 30 28 29 30 31 January 5: Teacher Professional Day (No School)
31 8: Start of Second Semester
15: Martin Luther King, Jr (No School)
February 2018 7 March 2018 8 April 2018 9 February 16: Teachers' Professional Day - (No School)
S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa 19: Presidents' Day (No School)
1 2 3 1 2 3 1 2 3 4 5 6 7 March 12-16 Spring Break
4 5 6 7 8 9 10 4 5 6 7 8 9 10 8 9 10 11 12 13 14 30: Bad Weather Make-Up Day
11 12 13 14 15 16 17 11 12 13 14 15 16 17 15 16 17 18 19 20 21 April 11: All Day Parent/Teacher Conferences
18 19 20 21 22 23 24 18 19 20 21 22 23 24 22 23 24 25 26 27 28 20: Bad Weather Make-Up Day
25 26 27 28 25 26 27 28 29 30 31 29 30 23: Teacher Professional Day (No school)
May
28: Memorial Day (No School)
May 2018 10 June 2018 11 July 2018 12 29: G7-G11 Exams/PYP Assessment FULL DAY
S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa 30-31: G7-G11 Exams/PYP Assessment (Early Relea
1 2 3 4 5 1 2 1 2 3 4 5 6 7 June 1: Secondary Semester Exams (Early Release)
6 7 8 9 10 11 12 3 4 5 6 7 8 9 8 9 10 11 12 13 14 1: Last Day of School
13 14 15 16 17 18 19 10 11 12 13 14 15 16 15 16 17 18 19 20 21 1: Secondary End of 4th Quarter
20 21 22 23 24 25 26 17 18 19 20 21 22 23 22 23 24 25 26 27 28 2: Senior Commencement
27 28 29 30 31 24 25 26 27 28 29 30 29 30 31 4: Teacher Work Day
First / Last Day of School
Early Release Days Parent/Student Conferences - All Day
No School Semester Exams / PYP Assessments - Early Release
Professional Day - Student Holiday Senior Commencement
Bad weather make up
Academic Calendar 2017 - 2018
Westlake Academy
Resolution WA 17-08
FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or
Board meeting, under “Future Agenda Item Requests”, an agenda item for a future Board
meeting. The Board member making the request will contact the Superintendent with the
requested item and the Superintendent will list it on the agenda. At the meeting, the
requesting Board member will explain the item, the need for Board discussion of the item,
the item’s relationship to the Board’s strategic priorities, and the amount of estimated staff
time necessary to prepare for Board discussion. If the requesting Board member receives
a second, the Superintendent will place the item on the Board agenda calendar allowing
for adequate time for staff preparation on the agenda item.
- NONE
Board of
Trustees
Item # 5 – Future Agenda
Items
Board of
Trustees
Item # 6 – Adjournment
Regular Session