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Home My WebLink AboutGovernance Retreat PresentationGOVERNANCE POLICIES Examining Our Direction –Asking Key Questions SECTION 1 1 Governance Policies •Council Relations Policy •Board Meeting Procedures •Citizen Advisory Boards 2 MISSION, VISION AND VALUES Examining Our Direction –Asking Key Questions SECTION 2 3 What is a Mission Statement? Defines the present state or purpose of an organization. Answers three questions about why an organization exists •WHAT it does WHO it does it for HOW it does what it does Is written succinctly and for a short timeframe (1-3 years) 4 What is a Vision Statement? Defines the optimal desired future state of what an organization wants to achieve over time. Provides guidance and inspiration as to what an organization is focused on achieving in five, ten, or more years Is written succinctly in an inspirational manner It is what employees understand their work every day ultimately contributes towards accomplishing over the long term. 5 The Golden Circle WHY Challenged the Status Quo •Apple Computers •Wright Brothers •Martin Luther King All Organization Know they do Purpose –Cause -Belief Very Few Organizations know they do it Some Organizations know to do it Work from Inside Out 6 Examining Our Direction –Asking Key Questions KEY STRATEGIC QUESTIONS SECTION 3 7 Expected Service Levels Ref Page 61 –Resident Survey 2017 Overall Customer Satisfaction Index Town continues to outperform National Trends Can we maintain this level of service? Ref Page 46 –Residential Population Trends Ref Page 51 –Employee Headcount Trends Ref Page 53 to 55 –Westlake Academy Trends 8 Examining Our Direction –Asking Key Questions SURVEY, MASTER & COMP PLAN SECTION 4 9 Survey, Masterplan, Comp Plan Excerpts from 2017 Resident Survey Westlake Academy Facility Master Plan Comprehensive Plan 10 Examining Our Direction –Asking Key Questions ACADEMIC FINANCIALS SECTION 5 11 Key Notes for Academic Budget 1.State funding is static 2.Less students than forecasted 3.No Market Adjustments (pending survey) 12 Examining Our Direction –Asking Key Questions MUNICIPAL FINANCIALS SECTION 6 13 Key Notes for Municipal Budget 1.Declining operating days for General Fund •Transfers out of one time revenues •No Market Adjustments (pending survey) •Health insurance increased 5% •Two additional employees (PW & IT) 2.M&R funds –no adequate fund balance 3.Visitor Fund has negative fund balance in 19/20 14 Examining Our Direction –Asking Key Questions CAPITAL IMPROVEMENTS SECTION 7 15 Previously Funded Capital ACTUALS Thru FY15-16 FY 16-17 Estimated Budget FY 17-18 Proposed Budget FY 18-19 Projected Budget FY 19-20 Projected Budget PROJECT TOTALS Fire Station Complex with Land 42,938 4,496,000 7,845,000 1,591,300 -13,975,238 Maintenance & Storage Facility --49,200 --49,200 WA Outdoor Learning Space 15,975 89,365 175,000 --280,340 Facility Improvements 58,913 4,585,365 8,069,200 1,591,300 -14,634,318 Roanoke Road Recon/Drain South 2,900 ---480,180 483,080 Sam School Rd Recon/Drainage --281,960 --281,960 Dove Rd Recon/Drain (Vaq/TB)69,825 75,000 621,260 --766,085 FM 1938/Dove Road Signalization 12,400 10,000 260,000 --282,400 FM 1938/Solana Traffic Signalization 259,540 102,000 10,000 --371,540 Road/Street Improvements 344,665 187,000 1,173,220 -480,180 2,185,065 Trail -Academy to Cemetery ----300,949 300,949 Ottinger Road Recon/Drainage ----983,954 983,954 Trail -Dove/Pearson/Aspen ---290,016 -290,016 Pearson Lane Recon/Drainage ---404,125 -404,125 Trail/Road Improvements ---694,141 1,284,903 1,979,044 Total Previously Funded CIP $403,578 $4,772,365 $9,242,420 $2,285,441 $1,765,083 $18,798,428 16 New Capital for Approval FY 17-18 Projected Budget FY 18-19 Projected Budget FY 19-20 Projected Budget PROJECT TOTALS WA Pond Repairs 82,000 --82,000 Trail -Connection at 114/Solana 30,000 --30,000 Wayfinding Signage 75,000 77,250 79,500 231,750 Flashing Crosswalk Lights 80,000 --80,000 Hwy377 Landscape Improvements 30,000 --30,000 Cemetery Improvements 100,000 50,000 -150,000 Total New CIP Requests $397,000 $127,250 $79,500 $ 603,750 $453,750 Projected Cash $150,000 Projected Contribution 17 Capital (unfunded/under discussion) FY 18-19 Projected Budget FY 19-20 Projected Budget FY 20-21 Projected Budget FY 21-22 Projected Budget TOTAL PHASE II EXPANSION WA 15 Classroom Secondary Addition --5,097,755 -5,097,755 WA 4 Classroom Kindergarten Addition --3,265,678 -3,265,678 PHASE III EXPANSION WA Art & Science Classrooms ---2,166,553 2,166,553 WA Performing Arts Center ---6,038,635 6,038,635 WA Sports Field Lighting 293,550 ---293,550 Total Westlake Academy Expansion $293,550 $-$8,363,433 $8,205,187 $16,862,170 * Facility Master Plan and Capital Outlay needs to be updated 18 FY 18-19 Projected Budget FY 19-20 Projected Budget FY 20-21 Projected Budget FY 21-22 Projected Budget TOTAL GWF Telecommunications Ductbank ---806,400 806,400 Hwy 377 Landscape Improvements 381,100 -436,000 -817,100 Dove & Randol Mill Traffic Circle --734,919 831,746 1,566,665 Trail -Fidelity Campus to Westlake Pkwy -330,338 --330,338 Trail Connection at 114/Solana ---19,426 19,426 WA Pedestrian Underpass ---830,592 830,592 SH 114/170 Enhancements ---830,592 830,592 Trophy Lake/Schwab Signal Replacement 257,500 ---257,500 Hwy 377 and 170 signal upgrade -265,000 --265,000 Hwy 170 and Roanoke Road --272,500 -272,500 Total Road/Street Improvements/Trails $638,600 $595,338 $1,443,419 $2,488,164 $5,165,522 Capital (unfunded/under discussion) 19 FY 18-19 Projected Budget FY 19-20 Projected Budget FY 20-21 Projected Budget FY 21-22 Projected Budget TOTAL Cemetery Improvements --73,609 77,904 151,512 15-30 Acre Community Park --8,011,081 205,751 8,216,832 Total Parks/Cemetery --$ 8,084,690 $ 283,655 $ 8,368,345 Capital (unfunded/under discussion) 20 Examining Our Direction –Asking Key Questions BALANCED SCORECARD SECTION 8 21 Balanced Scorecard Departmental Initiatives Special Projects for each department Service Delivery (on-going) Non-negotiable duties 22 LOOKING FORWARD 23 Where to? How to? •Do we have the current resources/finances to maintain the current levels of service of the next few years? •Are we building a sustainable tax base? •Can we adequately invest in our infrastructure and buildings? •Resource commitment to the Academy and the municipal ability to fund it 24