HomeMy WebLinkAbout03-06-17 BOT Min �ti�es.4e-"6'
WESTLAKE ACADEMY
BOARD OF TRUSTEES MEETING
March 6, 2017
PRESENT: President Laura Wheat, Trustees: Carol Langdon, Rick Rennhack, and Wayne
Stoltenberg.
ABSENT: Michael Barrett and Alesa Belvedere
OTHERS PRESENT: Superintendent Tom Brymer, Assistant to the Superintendent
Amanda DeGan, Board Secretary Kelly Edwards, Attorney Janet
Bubert, MYP Principal Dr. Andra Barton, PYP Principal Rod
Harding, DP Principal/Coordinator Stacy StoyanofP, Registrar
Ange Bumgarner, Director of Planning Ron Ruthven, Building
Official Pat Cooke, Finance Director Debbie Piper, Director of
Human Resources Todd Wood, Director of Communications
Ginger Awtry, Communications Manager Jon Sasser, and Director
of Parks & Recreation Troy Meyer.
Work Session
1. CALL TO ORDER
President Wheat called the work session to order at 5:08 p.m.
2. PLEDGE OF ALLEGIANCE
President Wheat led the Pledge of Allegiance to the United States and Texas flags.
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3. DISCUSSION ITEMS
a. Presentation and discussion regarding the qualifications of partner schools.
Dr. Bryson provided an overview of the item.
Discussion ensued regarding current partner schools San Miguel and La Paz,
Edmonton not being an IB school, strategic objectives, providing for Spanish
immersion, partnering with schools that have a different school year calendar,
partnering with a school in Uruguay, connections and relationships made at the
symposiums, varying relationships with schools, Shoulder to Shoulder, opportunities
for students to study abroad for a semester, and working with schools that have the
willingness to reciprocate.
Trustee Stoltenberg stated that he would like to see the academy enroll in the
Exchange Student visa program, enabling students to receive credit.
b. Discussion of Board Policy 1.01 Proof of Residency and Board Policy 1.02 Admissions.
Superintendent Brymer introduced the item and history of amendments.
Dr. Bryson, Mrs. DeGan, and Mrs. Bumgarner provided additional information on the
item.
Discussion ensued regarding the history and revisions of the policy, why the revisions
were necessary, enrollment targets, grade level capacity, families starting the
building process but not progressing, enrollment and re-enrollment requirements, no
lottery spaces for Grades 1-5, and adding information by subdivision to the census
report.
Attorney Bubert spoke regarding the concerns with impacts of implementing building
permit requirements, TEA provisions identifying residency, loosing funding for
students that do not qualify for residency, risks regarding the Charter, and the
rational used to determine the policy should be focused on the disruption it may
cause on the students education.
President Wheat allowed builder Paul Rostron and Todd Handwerk to speak
regarding the building timeframes and possible issues for families.
President Wheat recessed the meeting at 6:20 p.m.
President Wheat reconvened the meeting at 6:27 p.m.
President Wheat then moved to adjourn into executive session.
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4. REVIEW OF CONSENT AGENDA ITEMS LISTED ON THE REGULAR MEETING
AGENDA.
No additional discussion regarding items on the consent agenda.
S. EXECUTIVE SESSION
The Board convened into executive session at 6:42 p.m.
The Board will conduct a closed session under Texas Government Code Chapter 551 for
the following:
a. Section 551.071(2) — Consultation with School Attorney on a matter in which
the duty of the attorney to the governmental body under the Texas Disciplinary
Rules of Professional Conduct of the State Bar of Texas clearly conflicts with
this chapter regarding the following: Admissions and Residency policies for the
Academy.
6. RECONVENE MEETING
President Wheat reconvened the meeting at 7:19 p.m.
President Wheat then moved back to discussion item 3b of the work session.
The Board provided the following direction:
- revise the policy as provided by the Superintendent regarding the building
permit and construction of the foundation
- extensions would not be granted or anticipated to any longer than 90 days
- it will be homeowner's responsibility to provide documentation
- conduct a meeting with builders and realtors regarding the revisions
- review the policy on an annual basis
7. BOARD RECAP / STAFF DIRECTION
Proceed with reviewing the requirements to enroll in the Exchange Student visa program.
Continue moving forward with school partnerships as outlined.
Prepare the revisions to the residency policy as discussed for adoption at the next
meeting.
8. ADJOURNMENT
President Wheat adjourned the work session at 7:26 p.m.
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Regular Session
1. CALL TO ORDER
President Wheat called the regular session to order at 7:26 p.m.
2. ITEMS OF COMMUNITY INTEREST
Superintendent Brymer provided an overview of the upcoming items.
3. CITIZEN COMMENTS
No one addressed the Board.
4. CONSENT AGENDA:
a. Consider approval of the minutes from the February 6, 2017, meeting.
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b. Consider approval of Resolution 17-05, Amending the Endorsements in the
Graduation Policy.
MOTION: Trustee Stoltenberg made a motion to approve the consent
agenda. Trustee Langdon seconded the motion. The motion
carried by a vote of 3-0.
S. EXECUTIVE SESSION
The Board did not convene into executive session.
The Board will conduct a closed session under Texas Government Code Chapter 551 for
the following:
a. Section 551.071(2) — Consultation with School Attorney on a matter in which
the duty of the attorney to the governmental body under the Texas Disciplinary
Rules of Professional Conduct of the State Bar of Texas clearly conflicts with
this chapter regarding the following: Admissions and Residency policies for the
Academy.
6. RECONVENE MEETING
7. TAKE ANY NECESSARY ACTION FROM EXECUTIVE SESSION, IF NECESSARY
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8. FUTURE AGENDA ITEMS
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No future agenda items.
9. ADJOURNMENT
There being no further business before the Board, President Wheat asked for a motion to
adjourn the meeting.
MOTION: Trustee Rennhack made a motion to adjourn the regular session.
Trustee Langdon seconded the motion. The motion carried by a
vote of 3-0.
President Wheat adjourned the regular session at 7:31 p.m.
APPROVED BY THE BOARD OF TRUSTEES ON APRIL 3, 2017.
ATTEST:
Laura Wheat, President
Kelly lEdwarc&Board Secretary
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