HomeMy WebLinkAbout05-08-17 BOT Agenda PacketThe Regular Meeting of the Board of Trustees will begin immediately following the conclusion of the
Board of Trustees Workshop but not prior to the posted start time.
Mission Statement
Westlake Academy is an IB World School whose mission is to provide students with an
internationally minded education of the highest quality so they are well-balanced and
respectful life-long learners.
Page 1 of 4
WESTLAKE ACADEMY
Vision Statement
Westlake Academy inspires students to achieve their highest individual potential in a nurturing
environment that fosters the traits found in the IB Learner Profile.
Inquirers, Knowledgeable, Thinkers, Communicators, Principled,
Open-Minded, Caring, Risk-takers, Balanced and Reflective
BOARD OF TRUSTEES MEETING
AGENDA
May 8, 2017
1301 Solana Boulevard
Building 4, Suite 4202
2ND FLOOR, COUNCIL CHAMBER
WESTLAKE, TX 76262
Workshop Session 5:00 p.m.
Regular Session 6:00 p.m.
Page 2 of 4
Work Session
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. RECOGNITION OF THE 2017 VALEDICTORIAN AND SALUTATORIAN, TRACK
TEAM, GOLF TEAM, AND MYP GRADE 10 PERSONAL PROJECT STUDENTS.
4. REPORTS
Reports are prepared for informational purposes and will be accepted as presented. (there
will no presentations associated with the report items) There will be no separate discussion unless a
Trustee requests that report be removed and considered separately.
a. Report on the Westlake Academy Class of 2017 college acceptance data and trends.
5. DISCUSSION ITEMS
a. Presentation and discussion regarding the Grade 5 Global Education Exchange
between Westlake Academy and Edmonton Islamic Academy.
b. Presentation and discussion Presentation and discussion from the Students that
attended the International Student Leadership Symposium in Nanjing, China.
c. Presentation and discussion regarding Athletics Program including growth, costs, and
future recommendations.
d. Presentation and discussion regarding an annual update from the Westlake Academy
Athletic Club (WAAC).
e. Presentation and discussion regarding an annual update from the House of Commons
(HOC).
6. REVIEW OF CONSENT AGENDA ITEMS LISTED ON THE REGULAR MEETING
AGENDA.
7. BOARD RECAP / STAFF DIRECTION
8. ADJOURNMENT
Regular Session
1. CALL TO ORDER
Page 3 of 4
2. ITEMS OF COMMUNITY INTEREST: President and Trustee Reports on Items of
Community Interest pursuant to Texas Government Code Section 551.0415 the Board of
Trustees may report on the following items: (1) expression of thanks, congratulations or
condolences; (2) information about holiday schedules; (3) recognition of individuals; (4)
reminders about upcoming Board of Trustee events; (5) information about community
events; and (6) announcements involving imminent threat to public health and safety.
3. CITIZEN COMMENTS: This is an opportunity for citizens to address the Board on any
matter whether or not it is posted on the agenda. The Board cannot by law take action
nor have any discussion or deliberations on any presentation made to the Board at this
time concerning an item not listed on the agenda. Any item presented may be noticed on
a future agenda for deliberation or action.
4. CONSENT AGENDA: All items listed below are considered routine by the Board of
Trustees and will be enacted with one motion. There will be no separate discussion of
items unless a Board member or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
a. Consider approval of the minutes from the April 3, 2017, meeting.
b. Consider approval of Resolution 17-07, Authorizing Westlake Academy to renew
participation with the ESC Region 11 Benefits Cooperative for the 2017-2018
school year.
5. FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or Board
meeting, under “Future Agenda Item Requests”, an agenda item for a future Board
meeting. The Board member making the request will contact the Superintendent with the
requested item and the Superintendent will list it on the agenda. At the meeting, the
requesting Board member will explain the item, the need for Board discussion of the item,
the item’s relationship to the Board’s strategic priorities, and the amount of estimated staff
time necessary to prepare for Board discussion. If the requesting Board member receives
a second, the Superintendent will place the item on the Board agenda calendar allowing
for adequate time for staff preparation on the agenda item.
Page 4 of 4
6. ADJOURNMENT
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION
AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS
551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT
CODE.
CERTIFICATION
I certify that the above notice was posted at the Town Hall of the Town of Westlake, 1301 Solana Blvd.,
Building 4, Suite 4202, Westlake, TX 76262, on May 3, 2017, by 5:00 p.m. under the Open Meetings Act,
Chapter 551 of the Texas Government Code.
_____________________________________
Kelly Edwards, Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise
the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made
to assist you.
Board of
Trustees
Item # 2 – Pledge of
Allegiance
Texas Pledge:
“Honor the Texas flag;
I pledge allegiance to
the, Texas, one state
under God, one and
indivisible.”
3. RECOGNITION OF THE 2017 VALEDICTORIAN AND SALUTATORIAN,
TRACK TEAM, GOLF TEAM, AND MYP GRADE 10 PERSONAL PROJECT
STUDENTS.
Board of
Trustees
Item # 3 – No Supporting
Documentation
REPORTS
Reports are prepared for informational purposes and will be accepted as presented.
(there will no presentations associated with the report items) There will be no separate discussion
unless a Trustee requests that report be removed and considered separately.
a. Report on the Westlake Academy Class of 2017 college acceptance data and
trends.
Board of
Trustees
Item #4 – Reports
estlake Academy Board of Trustees
TYPE OF ACTION
Workshop - Discussion Item
Westlake Board Meeting
Monday, May 08, 2017
TOPIC: Report on the Westlake Academy Class of 2017 college acceptance data
and trends.
STAFF CONTACT: Carl Tippen, College Counselor / Stacy Stoyanoff, DP Principal
Strategic Alignment
Vision, Value, Mission Perspective Curriculum Outcome
Objective
Academic Excellence Academic
Operations Diploma Programme
Increase the Future
Readiness of All
Students
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: October 1, 2016 Completion Date: June 3, 2017
Funding Amount: N/A Status - Not Funded Source - N/A
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
This report is an annual update and is informative only. This report will analyze the current college
acceptance data and trends from the Westlake Academy Class of 2017.
RECOMMENDATION
N/A
ATTACHMENTS
N/A
5/3/17 1
Date: May 8, 2017
TO: Superintendent, Honorable President, and the Board of Trustees
FROM: Mr. Carl Tippen, College Counselor and Mr. Stacy Stoyanoff, DP Principal
SUBJECT: Westlake Academy Class of 2017 College Counseling Report
The Class of 2017 College Counseling report captures the admissions and scholarship activity
over this school year for the senior class. This report details National Merit accomplishments,
statistics for the admissions cycle, notable/selective institutions students were admitted and
scholarships received. Seniors have until May 1, 2017 at 11:59pm to commit to financially
commit to their institution.
Class of 2017 College Counseling Report
National Merit Scholarship Corporation
• National Merit Finalist – Ryan Parkey
• National Hispanic Scholar – Julian Sanders
• National Merit Commended
• Kelsey Hassell
• Alexander Nguyen
• Julian Sanders
• Mitch Thompson
National Merit Scholarships
• Ryan Parkey – National Merit Scholarship Corporation
• Mitchell Thompson – Siemens Corporation
Early Decision/Restrictive Early Action/Early Action
46% (30/65) of the Class of 2017 applied to a college/university through an Early Admissions
Program.
• Early Decision – 5 Students
• Early Action – 23 Students
• Restrictive Early Action – 2 Students
Notable Schools Where Students Were Admitted – Less than 25% Acceptance Rate
• California Institute of Technology
• Colgate University
• Cornell University
5/3/17 2
• Davidson College
• New York University
• Pomona College
• Rice University
• Syracuse University
• United States Military Academy
• United States Air Force Academy
• University of California, Los Angeles
• University of Pennsylvania
• University of Southern California
• Yale University
Scholarships Reported as of 5/1/2017 – $2,699,744.00
Notable Scholarships Students Were Awarded
• Davidson College – Bryan Scholar
• New York University – Martin Luther King Scholarship
• Rhodes College – Ralph C. Hon Scholarship
• Texas Christian University – Dean’s Scholarship
• Texas Christian University – Provost Scholarship
• United States Air Force Academy – Service Academy Scholarship
• United States Military Academy – Service Academy Scholarship
• University of Alabama – Presidential Scholarship
• University of Texas at Dallas – Academic Excellence Scholarship
DISCUSSION ITEMS
a. Presentation and discussion regarding the Grade 5 Global Education Exchange
between Westlake Academy and Edmonton Islamic Academy.
b. Presentation and discussion Presentation and discussion from the Students that
attended the International Student Leadership Symposium in Nanjing, China.
c. Presentation and discussion regarding Athletics Program including growth,
costs, and future recommendations.
d. Presentation and discussion regarding an annual update from the Westlake
Academy Athletic Club (WAAC).
e. Presentation and discussion regarding an annual update from the House of
Commons (HOC).
Board of
Trustees
Item # 5 – Discussion
Items
estlake Academy Board of Trustees
TYPE OF ACTION
Workshop - Discussion Item
Westlake Board Meeting
Monday, May 08, 2017
TOPIC: Presentation and discussion of the Grade 5 Global Education Exchange between
Westlake Academy and Edmonton Islamic Academy.
STAFF CONTACT: Rod Harding (PYP Principal), Mrs. Laura Fischer (Grade 5) & Mrs. Maru
Busico-Flight (Technology Teacher)
Strategic Alignment
Vision, Value, Mission Perspective Curriculum Outcome
Objective
Mission: Westlake
Academy is an IB World
School whose mission is to
provide students with an
internationally minded
education of the highest
quality, so they are well-
balanced life-long
learners.
Academic
Operations Primary Years Programme
Strengthen IB
Philosophy &
Implementation
Strategic Initiative
Time Line - Start Date: February 1, 2017 Completion Date: May 18, 2017
Funding Amount: $0 Status - N/A Source - N/A
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
Presentation and discussion will focus on the development of the Grade 5 global education project
of ‘Perspectives Are Reality’ between Westlake Academy (WA) and Edmonton Islamic Academy
(EIA).
The project was implemented from February through April, 2017 and centered on three questions:
• How do leaders influence international thinking and globalization?
• How does the media influence international thinking and globalization?
• What can we do as students to influence international thinking and globalization?
Each question was researched and presented by both classes (EIA & WA) via Google Hangout.
Students and teachers throughout these global communications naturally came to the conclusion
that as humans we are more alike than different. The project seamlessly moved into WA’s PYP
Grade 5 Exhibition central idea of ’Awareness connects and /or divides the international
community’ and their inquiry into of ‘How religious discrimination can affect perspectives’.
On April 30 through May 3, five grade 5 students traveled to Edmonton Islamic Academy to meet
their online classmates to share their experiences over the three months and to present their PYP
Exhibition.
Grade 5 students, Isa Seymour, Megan Flight, Alejandro Xotlanihua, Sophia Kelly and Faiz
Didarali will speak about their authentic learning experiences of the IB PYP project which was
significant, relevant and challenging in their lives. A reciprocal visit will take place with EIA
grade 5 students visiting from May 16-19 during the actual WA PYP Exhibition.
RECOMMENDATION
A continuation of support from the Board of Trustees for the Grade 5 global project in the 2017-2018 SY.
ATTACHMENTS
PowerPoint presented with discussion.
estlake Academy Board of Trustees
TYPE OF ACTION
Regular Meeting - Consent
Westlake Board Meeting
Thursday, December 31, 2015
TOPIC: Presentation and discussion from the Students that attended the
International Student Leadership Symposium in Nanjing, China
STAFF CONTACT: Alan Burt – Secondary Assistant Principal
Strategic Alignment
Vision, Value, Mission Perspective Curriculum Outcome
Objective
Mission: Westlake
Academy is an IB World
School whose mission is to
provide students with an
internationally minded
education of the highest
quality, so they are well-
balanced life-long
learners.
Citizen, Student &
Stakeholder MYP / DP Optimize Student
Potential
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: March 17, 2017 Completion Date: March 28, 2017
Funding Amount: $0 Status - N/A Source - N/A
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
The 2016-2017 International Student Leadership Symposium was held March 20 – 28, 2017 in
Nanjing, China. Six Westlake Academy students and two staff members attended the event.
Student will share their experiences about culture, food, leadership and personal growth, as well
as how this trip has shaped their mindset.
RECOMMENDATION
NA
Page 1 of 2
estlake Academy Board of Trustees
TYPE OF ACTION
Regular Meeting - Consent
Westlake Board Meeting
Thursday, December 31, 2015
TOPIC: Discussion regarding the Athletics Program including growth, costs, and
future recommendations.
STAFF CONTACT: Alan Burt – Director of Athletics
Strategic Alignment
Vision, Value, Mission Perspective Curriculum Outcome
Objective
Maximizing Personal
Development
Citizen, Student &
Stakeholder MYP / DP Optimize Student
Potential
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: August 1, 2016 Completion Date: May 6, 2017
Funding Amount: $0 Status - N/A Source - Self-funded
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
The 2016-2017 Athletic Program update is for a review of the Board of Trustees. Information is
provided as to philosophy, goals, number of participants, contests for team, philosophy, league
participation and status, finances/revenue streams, teams, coaching staff, and recommendations.
RECOMMENDATION
Recommendations are stated in the attachments.
Page 2 of 2
ATTACHMENTS
Page 1 – Title Page
Page 2 – Philosophy, goals, League participation and status
Page 3 – Teams, Coaching Staff, Costs, Revenue sources
Page 4 – Under Armour, Recommendations
Page 5 – Participation Chart
Page 6 – Contests Chart
Page 7 - Recommendation
WESTLAKE ACADEMY
ATHLETICS REVIEW
2016 – 2017
Philosophy:
Westlake Academy believes athletics to be an integral part of the student's overall
education. Values and lessons learned benefit the student in his or her future adult life.
Participation in athletics is a privilege, not a right, which carries with it varying degrees
of honor, responsibilities, and sacrifices. Realizing that the athletes represent their
school, it is the duty of the athlete to conduct themselves on and off the field of play in a
manner that is becoming to themselves, their team, their family, the Westlake Academy
student body and the Westlake community.
Goal of athletics at WA:
The athletic program's goal is to develop endurance, strength, self-confidence,
fundamentals, sportsmanship and an understanding of the game and teamwork. The
coaching staff will strive to teach our students to grow in the traits of the IB Learner
profile through sports. We strive to have our Student athletes' leadership cross over
into the classroom embracing, supporting and maintaining the Core Principles of our
community and the vision/mission/values of our school.
League Participation
Westlake Academy participates in the Texas Christian Athletic Fellowship (TCAF) for
high school sports and the Christian School Athletic Fellowship (CSAF) for junior high
sports. TCAF and CSAF fall under the umbrella of Christian Schools Athletic
Fellowship, Inc.
TCAF/CSAF offers Westlake Academy competition for all of our athletes. Some sports
are very competitive while others are growing. TCAF currently offers 11 high school
sports of which Westlake Academy competes in all of them. CSAF has 9 offerings in
Junior High and Westlake Academy fields teams in 8 of those. Baseball is the lone
sport that is not offered currently.
Success has come to many of our teams through TCAF/CSAF. In 2016-2017 Varsity
teams at Westlake have earned:
State Championships: Volleyball, Men’s Cross Country, Women’s Cross Country, Men’s
Basketball, Women’s Basketball, Men’s Golf, Women’s Golf
State Runner Up: Fall Co-ed Soccer, Men’s Track & Field
League Status:
At this time a move from the league to another venue is not recommended. UIL offers a
range of opportunities for sports and academics, however with the requirements that
must be met, this is not a choice at this time. The Southwest Preparatory Conference
(SPC) has been mentioned as a possible fit. After discussion with the SPC
Commissioner’s office, Westlake Academy does not meet requirements to join. The
major obstacle to be a member of SPC, a school must be accredited by the
Independent School’s Association of the Southwest. Currently the ISAS does not
accredit Charter Schools.
Teams:
Westlake Academy offers 11 Varsity sports. Junior Varsity teams are offered for
Volleyball, Soccer, and Basketball. A Freshman squad was fielded in Men’s basketball.
A chart with number of participants along with total games played is attached for review.
At this time Westlake Academy is at capacity for all levels. Facilities and coaching staff
are at a maximum especially when the Junior High Level Sports are added in.
In Junior High, Basketball is the largest team sport. In 2016-2017 four boy’s teams and
three girl’s teams participated. The third boy’s and girl’s teams along with the fourth
boys’ team competed in the Southlake Recreational League. This league provided
opportunity to gain experience for the younger Blacksmiths.
With the growth that we have experienced over the last four years, Westlake Academy
will not be adding any new teams. With the potential of more growth, the time is upon
us that cuts are a true possibility. The goal has been to provide opportunities for
everyone that wants to participate, however with our limited facilities and the strain on
our coaching staff, it is necessary to put a cap on the number of teams/participants.
Coaching Staff:
Currently we have 22 on our coaching staff. All of these are either full time at Westlake
or business professionals that are on yearly contracts. The type of coaches that
Westlake can attract are of three types: (1) Full time staff, (2) Retired, (3) Those that
operate their own business or have extreme flexibility in their jobs.
It is becoming more difficult to find those that fall into the above categories thereby
adding coaching duties to those that are currently on staff. Of the 22 coaches, 11 are
staff members at Westlake Academy. Nine of the 11 coach two sports while the Athletic
Director coaches two sports and fills in when a coach is away. Of the 11 non staff
coaches, only one coaches two sports.
Costs:
Westlake Academy athletics continues to operate it budget through registration fees that
are collected from each family per sport. For the past three years the fees have
remained at a constant level with just a few exceptions. Each year costs are rising with
officials, field rentals, fuel, equipment costs, etc, that it will become necessary to look at
increases in registration fees within the next 2-3 years. One area that is a constant
concern from families is the cost of sports. However, the fee that is paid to Westlake
Academy is significantly less than would be paid to play in a select sport.
Outside Revenue Sources:
Options to help with costs include searching for revenue streams outside of the
registration fees. The athletic department will use the upcoming school year to research
ways to generate funding that will assist in operating expenses as well as keep
registration fees from any substantial increase.
Under Armour - One way to add revenue is the use of an online store for athletics
through a preferred vendor. The Athletic Director has been in an ongoing negotiation
with Under Armour Sports. UA will offer the athletic program the opportunity to earn
money through online sales to students, athletes, parents, and community with all of
these funds earned going directly back into the program to be used at the discretion of
the Athletic Director. In addition, significant discounts will be given to place all Westlake
Academy teams in Under Armour uniforms. Discussions have been held with the
affiliate groups at Westlake and all have given full support of the athletic department
moving forward on this venture.
Recommendations:
Westlake Academy Athletics:
1) Remain a member of CSAF, Inc for both Junior and High School Sports
2) Look at registration fees and future expenditures to determine if changes are
needed for 2018-2019
3) Cap teams in certain areas due to limited facilities and coaching staff which may
result in making roster determinations
4) Move forward in 2017 with the implementation of a contract with Under Armour
Sports
Participation Numbers per Sport
2016-2017 2015-2016 2014-2015
JH Volleyball 25 29 24
HS Volleyball 23 25 24
JH Football 23 32 22
HS Football 23 24 18
JH Soccer 19 25 17
HS Soccer 34 28 24
JH Cross Country 17 17 12
HS Cross Country 29 20 13
Girls Winter Soccer 18 14 NA
Cheerleading 10 8 15
JH Boys Basketball 48 50 48
JH Girls Basketball 26 20 28
HS Boys Basketball 31 22 26
HS Girls Basketball 16 18 22
Baseball 20 18 17
Softball 12 16 23
Tennis 18 16 16
JH Golf 11 14 4
HS Golf 12 12 12
JH Track 33 28 25
HS Track 34 19 14
Total Participation 482 455 404
# of Contests for each team in 2016-2017
Contests # Paid Staff
JH Football 9 2
HS Football 11 3
Var Volleyball 28 1
JV Volleyball 21 1
JH White Vball 20 1
JH Navy VBall 16 1
Var Coed Soccer 12 1
JV Coed Soccer 7 Var coach leades
JH Coed Soccer 13 1
Girls Winter Soccer 10 1
HS Cross Country 7 1
JH Cross Country 6 Var Coach leads
Var Mens Basketball 33 1
JV Mens Basketball 21 Var Coach leads
9th Mens Basketball 13 Var Coach leads
Var Womens BKB 33 2
JV Womens BKB 21 Var Coach leads
JH Boys White BKB 17 1
JH Boys Navy BKB 16 1
JH Boys Maroon BKB (Southlake League) 8 1
JH Boys Gray BKB (Southlake League) 8 JH Maroon Coach
JH Girls White BKB 17 1
JH Girls Navy BKB 16 1
JH Girls Maroon BKB (Southlake League) 10 JH Navy Coach
Baseball 23 1
Softball 22 1
Tennis 5 1
HS Golf 5 1
JH Golf 2 HS Coach leads
HS Track & Field 5 3
JH Track & Field 4 HS Coaches leads
Multiple Sport Athletes 2016-2017
High School:
% 2 Sport Athletes 59%
% 3 Sport Athletes 18%
estlake Academy Board of Trustees
TYPE OF ACTION
Workshop - Discussion Item
Westlake Board Meeting
Monday, May 08, 2017
TOPIC: Presentation and discussion regarding an annual update from the Westlake
Academy Athletic Club (WAAC)
STAFF CONTACT: Dr. Mechelle Bryson & Mr. Alan Burt
Strategic Alignment
Vision, Value, Mission Perspective Curriculum Outcome
Objective
Vision: Westlake Academy
inspires college bound
students to achieve their
highest individual
potential in a nuturing
environment that fosters
the traits found in the IB
Learner Profile.
Citizen, Student &
Stakeholder PYP / MYP / DP Increase Financial
Capacity & Reserves
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: August 18, 2016 Completion Date: N/A
Funding Amount: N/A Status - N/A Source - Contributions/Grants
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
The Westlake Academy Athletic Club (WAAC) serves and supports the Athletic Director in
building student athletic participation within the Westlake Academy community. The WAAC
fulfills this mission in many ways, including organizing fund-raising events, hosting and funding
the athletic banquet, filling volunteer needs, selling spirit wear and making financial
contributions directly to or for the benefit of Westlake Academy athletics.
Each year Westlake affiliate organizations are required to present a status report to the Board of
Trustees. As such, the WAAC will provide information on the progress that they have made
toward their mission for the 2016-2017 school year. A synopsis of activities will be provided
along with highlights of support initiatives and a preview of future booster initiatives. Within
this framework, a financial review will be included.
RECOMMENDATION
Seeking guidance on the partnership between the WAAC and Westlake Academy.
ATTACHMENTS
None
estlake Academy Board of Trustees
TYPE OF ACTION
Workshop - Discussion Item
Westlake Board Meeting
Monday, May 08, 2017
TOPIC: Presentation and discussion regarding an annual update from the House of
Commons (HOC)
STAFF CONTACT: Dr. Mechelle Bryson
Strategic Alignment
Vision, Value, Mission Perspective Curriculum Outcome
Objective
Vision: Westlake Academy
inspires college bound
students to achieve their
highest individual
potential in a nuturing
environment that fosters
the traits found in the IB
Learner Profile.
Citizen, Student &
Stakeholder PYP / MYP / DP Increase Financial
Capacity & Reserves
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: August 18, 2016 Completion Date: N/A
Funding Amount: N/A Status - N/A Source - Contributions/Grants
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
The purpose of the Westlake Academy House of Commons is building, serving and supporting
the Westlake Academy Community and the fostering of a first class education for all Westlake
Academy students.
Each year Westlake affiliate organizations are required to present a status report to the Board of
Trustees. As such, the Westlake Academy House of Commons will provide information on the
progress that they have made toward their mission for the 2016-2017 school year. A synopsis of
activities will be provided along with highlights of support initiatives and a preview of future
enhancement initiatives. Within this framework, a financial review will be included.
RECOMMENDATION
Seeking guidance on the partnership between the HOC and Westlake Academy.
ATTACHMENTS
None
REVIEW OF CONSENT AGENDA ITEMS
a. Consider approval of the minutes from the April 3, 2017, meeting.
b. Consider approval of Resolution 17-07, Authorizing Westlake Academy to
renew participation with the ESC Region 11 Benefits Cooperative for the
2017-2018 school year.
Board of
Trustees
Item # 6 – Review of
Consent Agenda Items
BOARD RECAP / STAFF DIRECTION
Board of
Trustees
Item # 7 – Board Recap /
Staff Direction
Board of
Trustees
Item # 8 – Adjournment
Work Session
ITEMS OF COMMUNITY INTEREST: President and
Trustee Reports on Items of Community Interest pursuant to
Texas Government Code Section 551.0415 the Board of
Trustees may report on the following items: (1) expression
of thanks, congratulations or condolences; (2) information
about holiday schedules; (3) recognition of individuals; (4)
reminders about upcoming Board of Trustee events; (5)
information about community events; and (6)
announcements involving imminent threat to public health
and safety.
National Day of Prayer Observance
Thursday, May 4, 2017; 12:00 pm
Trophy Club Clock Tower – SH 114 & Trophy Club Drive
WA/WAF Outdoor Learning Center Grand Opening
Thursday, May 4, 2017; 2:00 pm-Ribbon Cutting ceremony, preceded by 1:00 pm Kindergarten classes first plantings
WA-Outdoor Learning Center (north entrance)
Election Day
Saturday, May 6, 2017; Polls open 7:00 am – 7:00 pm
Westlake Town Hall
WA Board of Trustees Workshop/Meeting
Monday, May 8, 2017*
Westlake Town Hall, Solana – Council Chamber/Courtroom
Town Council Meeting (To canvass the May election)
Thursday, May 11, 2017; 6:00 pm
Westlake Town Hall, Solana Bldg. 4 – Council Chamber/Courtroom
Vaquero 2017Annual Neighborhood Town Meeting
Thursday, May 11, 2017: 6:30 pm
-Invitations to be emailed; Contact Ginger for more information
Planning & Zoning Meeting; if needed
Monday, May 15, 2017*
Westlake Town Hall, Solana – Council Chamber/Courtroom
WA PYP Exhibition (G5)
Thurs, May 18, 2017; 9:00 am – 12:00 pm and 12:40 – 2:15 pm
WA Primary Commons (Main Entrance) & the Bradley Library
WA Fine Arts Showcase & UNICEF Day
Saturday, May 20, 2017; Time TBA
WA Campus - Locations TBA
Town Council Workshop/Meeting
Monday, May 22, 2017*
Westlake Town Hall, Solana Bldg. 4 – Council Chamber/Courtroom
Danish & Dialogue w/ WA Principals & Leaders
Thursday, May 23, 2017; 8:00 – 9:00 am
WA Campus – Sam & Margaret Lee Athletic Fieldhouse classroom
-This month’s topic: Transitions to new IB Programmes
WA Secondary Awards, Senior Brick Laying, and Baccalaureate Service
Thurs, May 25; Events from 9:00 am to 1:00 pm
WA Campus – Gym
Board of
Trustees
Item # 2 – Items of
Community Interest
Westlake Municipal and Academy Closed in Observance of Memorial Day Holiday
Monday, May 29, 2017
Westlake’s 14th Annual Decoration Day; Hosted by the Westlake Historical Preservation Society
Monday, May 29, 2017; 6:30 pm – 8:00 pm
Westlake IOOF Cemetery, 3101 J.T. Ottinger Road
(If rained out, will be moved to Westlake Academy Multi-Purpose Hall at 2600 J.T. Ottinger Road, middle entrance)
COMING UP QUICKLY IN JUNE…
Annual Town Council/Board of Trustees Planning Retreat
Friday, June 2, 2017; 8:00 – 4:30 pm
Cambria Hotel & Suites, Southlake
2017 Senior Banquet
Thursday, June 1, 2017; 6:00 – 9:00 pm
Marriot Solana Hotel
2017 Westlake Academy Commencement Ceremony
Saturday, June 3, 2017; 2:00 pm
Hurst Conference Center, 1601 Campus Drive, Hurst 76054
Coffee & Conversation with the Mayor/Board President (Last one until August 2017)
Monday, June 5, 2017; 8:00 – 9:30 am
Marriott Solana Hotel – Great Room
WA Board of Trustees Workshop/Meeting
Monday, June 5, 2017*
Westlake Town Hall, Solana – Council Chamber/Courtroom
Planning & Zoning Meeting; if needed
Monday, June 12, 2017*
Westlake Town Hall, Solana – Council Chamber/Courtroom
Town Council Workshop/Meeting
Monday, June 19, 2017*
Westlake Town Hall, Solana Bldg. 4 – Council Chamber/Courtroom
*For meeting agendas and details on calendar events, please visit the Town’s website.
CITIZEN COMMENTS: This is an opportunity for citizens to address the Board on any matter
whether or not it is posted on the agenda. The Board cannot by law take action nor have any
discussion or deliberations on any presentation made to the Board at this time concerning an
item not listed on the agenda. Any item presented may be noticed on a future agenda for
deliberation or action.
Board of
Trustees
Item # 3 – Citizen
Comments
CONSENT AGENDA: All items listed below are considered routine by the Board of
Trustees and will be enacted with one motion. There will be no separate discussion of
items unless a Board member or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
a. Consider approval of the minutes from the April 3, 2017, meeting.
b. Consider approval of Resolution 17-07, Authorizing Westlake Academy to
renew participation with the ESC Region 11 Benefits Cooperative for the
2017-2018 school year.
Board of
Trustees
Item # 4 – Consent
Agenda
BOT Minutes 04/03/16
Page 1 of 5
WESTLAKE ACADEMY
BOARD OF TRUSTEES MEETING
April 3, 2017
PRESENT: President Laura Wheat, Trustees: Alesa Belvedere, Carol Langdon, Rick
Rennhack, and Wayne Stoltenberg.
ABSENT: Michael Barrett
OTHERS PRESENT: Superintendent Tom Brymer, Assistant to the Superintendent
Amanda DeGan, Board Secretary Kelly Edwards, Attorney Janet
Bubert, MYP Principal Dr. Andra Barton, PYP Principal Rod
Harding, DP Principal/Coordinator Stacy Stoyanoff, Registrar
Ange Bumgarner, Foundation Executive Director Dr. Shelly
Myers, Director of Planning Ron Ruthven, Building Official Pat
Cooke, Finance Director Debbie Piper, Director of Human
Resources Todd Wood, Director of Communications Ginger
Awtry, Fire Chief Richard Whitten, Public Works Director Jarrod
Greenwood, and Director of Parks & Recreation Troy Meyer.
Work Session
1. CALL TO ORDER
President Wheat called the work session to order at 5:03 p.m.
2. PLEDGE OF ALLEGIANCE
President Wheat led the Pledge of Allegiance to the United States and Texas flags.
BOT Minutes 04/03/16
Page 2 of 5
3. RECOGNITION OF THE MEN’S AND WOMEN’S BASKETBALL TEAMS.
Coach Burt introduced Coach Barrows.
Coach Barrows introduced the Women’s team: Varsity - Cassie Stoltenberg, Grace
Rennhack, Kaylee Hamilton, Brynn Jones, Riley Timmerman, Hunter Barnard, Rina
Mitchell, Sydney McQuietor, Lauren Cortinas, Brooke Jones and Managers: Elizabeth
Garabedian and Regan Ward
Coach Burt introduced Coach Nothe.
Coach Nothe introduced the Men’s team: Brendan Myers, Tyler Simpson, Elias Mitchell,
Grant Olson, Reid Olson, Garrison Luckett, Tre Gray, Mitch Thompson, Michael Grover,
James Cavazos, Josh Cortinas and Managers: Makenzy Kunkel and Kenedy Donatto
4. REPORTS
a. Quarterly Financial “Dashboard” report for the quarter ended February 28, 2017.
Trustee Stoltenberg asked for an explanation regarding the reduction in State
funding.
Dr. Bryson provided an overview of the funding regarding attendance, applying for a
grant, reducing expenditures, the recognition of attendance, enrollment revenue,
leavers report themes and any trends.
Attorney Bubert provided an explanation of funding and attendance.
5. DISCUSSION ITEMS
a. Presentation and discussion regarding the PYP developments leading to the parent-
student mathematics evening on February 23, 2017.
Mr. Harding and Mrs. Bauer provided a presentation and overview of the evening.
Discussion ensued regarding offering the event multiple times a year.
b. Discussion of Board Policy 1.01 Proof of Residency and possible revisions to this
policy.
President Wheat moved to Board Recap and Staff direction.
BOT Minutes 04/03/16
Page 3 of 5
6. REVIEW OF CONSENT AGENDA ITEMS LISTED ON THE REGULAR MEETING
AGENDA.
No additional discussion.
7. EXECUTIVE SESSION
The Board did not convene into executive session.
The Board will conduct a closed session under Texas Government Code Chapter 551 for
the following:
a. Section 551.071(2) – Consultation with School Attorney on a matter in which the duty
of the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter
regarding the following: Admissions and Residency policies for the Academy.
8. RECONVENE MEETING
9. BOARD RECAP / STAFF DIRECTION
President Wheat stated that there is an interest in pursuing a 2018 legislative agenda
regarding students sick days and funding attendance.
10. ADJOURNMENT
President Wheat adjourned the work session at 6:09 p.m.
Regular Session
1. CALL TO ORDER
President Wheat called the regular session to order at 6:09 p.m.
2. ITEMS OF COMMUNITY INTEREST
Ms. Awtry provided an overview of the upcoming items and School Year End activities.
BOT Minutes 04/03/16
Page 4 of 5
3. CITIZEN COMMENTS
No one addressed the Board.
4. CONSENT AGENDA
a. Consider approval of the minutes from the February 27, 2017, meeting.
b. Consider approval of the minutes from the March 6, 2017, meeting.
MOTION: Trustee Rennhack made a motion to approve the consent
agenda. Trustee Stoltenberg seconded the motion. The motion
carried by a vote of 4-0.
5. DICUSSION AND CONSIDERATION OF RESOLUTION 17-06, AMENDING THE
RESIDENCY POLICY.
Superintendent Brymer, Dr. Bryson and Mrs. DeGan provided a presentation and
overview of the proposed revisions.
Discussion ensued regarding Building Code permit requirements, permit expirations,
clarifications to the primary boundary and those relying on the contract of purchase,
must also be secondary boundary residents.
MOTION: Trustee Rennhack made a motion to approve Resolution 17-
06, with revisions defining the term primary boundary and those
relying on the contract of purchase, must also be secondary
boundary residents. Trustee Stoltenberg seconded the motion.
The motion carried by a vote of 4-0.
6. EXECUTIVE SESSION
The Board did not convene into executive session.
The Board will conduct a closed session under Texas Government Code Chapter 551 for
the following:
a. Section 551.071(2) – Consultation with School Attorney on a matter in which
the duty of the attorney to the governmental body under the Texas Disciplinary
Rules of Professional Conduct of the State Bar of Texas clearly conflicts with
this chapter regarding the following: Admissions and Residency policies for the
Academy.
7. RECONVENE MEETING
8. TAKE ANY NECESSARY ACTION FROM EXECUTIVE SESSION, IF NECESSARY
BOT Minutes 04/03/16
Page 5 of 5
9. FUTURE AGENDA ITEMS
No future agenda items.
10. ADJOURNMENT
There being no further business before the Board, President Wheat asked for a motion to
adjourn the meeting.
MOTION: Trustee Belvedere made a motion to adjourn the regular session.
Trustee Langdon seconded the motion. The motion carried by a
vote of 4-0.
President Wheat adjourned the regular session at 6:32 p.m.
APPROVED BY THE BOARD OF TRUSTEES ON MAY 8, 2017.
ATTEST:
____________________________
Laura Wheat, President
_____________________________
Kelly Edwards, Board Secretary
Page 1 of 2
estlake Academy Board of Trustees
TYPE OF ACTION
Regular Meeting - Consent
Westlake Board Meeting
Monday, May 08, 2017
TOPIC: Consider a Resolution authorizing Westlake Academy to renew
participation with the ESC Region 11 Benefits Cooperative for the 2017-
2018 school year.
STAFF CONTACT: Todd Wood, Director of HR & Administrative Services
Strategic Alignment
Vision, Value, Mission Perspective Curriculum Outcome
Objective
Mission: Westlake
Academy is an IB World
School whose mission is to
provide students with an
internationally minded
education of the highest
quality, so they are well-
balanced life-long
learners.
People, Facilities, &
Technology PYP / MYP / DP
Attract, Recruit &
Retain the Highest
Quality Workforce
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: September 1, 2017 Completion Date: August 31, 2018
Funding Amount: N/A Status - N/A Source - N/A
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
Why this is on the agenda for Board discussion? Westlake Academy expanded and enhanced
its employee benefit package by joining the ESC Region 11 Benefits Cooperative in August 2008.
The Cooperative, currently serving many school districts consisting of thousands of members,
offers Westlake Academy a more comprehensive and competitive benefits package at lower costs.
By leveraging the numbers of its members, this program is capable of leveraging products and
services in a more cost efficient manner than the Academy can obtain on its own. It is necessary
to renew the Academy’s participation by Interlocal Agreement on an annual basis. This renewal
is for the 2017-2018 school year.
Page 2 of 2
RECOMMENDATION
Staff recommends the Board of Trustees adopt ESC Region 11 Benefits Cooperative Interlocal
Resolution and Agreement, renewing Westlake Academy’s participation for the 2017-2018
school year.
ATTACHMENTS
ESC Region 11 Benefits Cooperative Interlocal Resolution and Agreement
Resolution WA 17-07
Page 1 of 3
WESTLAKE ACADEMY
RESOLUTION 17-07
A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES
AUTHORIZING THE APPROVAL OF AN INTERLOCAL AGREEMENT WITH THE
EDUCATION SERVICE CENTER REGION 11 BENEFITS COOPERATIVE.
WHEREAS, Westlake Academy, an open-enrollment charter school operated by the
Town of Westlake, Texas, (“Participant”) pursuant to the authority granted under Chapter 791
Government Code, as amended, desires to join together with other school districts, charter schools,
or governmental entities to participate in employee benefits offered by the Education Service
Center Region 11 Employee Benefits Cooperative (the “ESC Region 11 BC”), holding the opinion
that participation in these programs will be beneficial to the school district, charter school, or
governmental entities and its employees; and,
WHEREAS, the ESC Region 11 BC is managed by a committee called the Board of Record
that consists of the superintendents or chief executive officers or their designees from each of the
Participants in the Coop; and,
WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best
interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake
Academy.
NOW, THEREFORE, BE IT RESOLVED that Board of Trustees of Participant
requests the ESC Region 11 BC to include Westlake Academy as a participant. Participant
acknowledges and agrees to the following:
1. The purposes of the ESC Region 11 BC are governmental functions or services that each
party to this agreement is authorized to perform individually;
2. Any obligation to pay any fees will come from current revenues available to the
Participant;
3. Such fees fairly compensate the parties performing the functions and services under the
agreement;
4. This agreement incorporates the Operational Procedures developed by the Board of
Record as it currently exists or may be hereafter amended by action of the Board of
Record;
5. Participant delegates to the Board of Record authority to modify the Operational
Procedures as the Board of Record deems in the best interests of the ESC Region 11 BC;
6. Participant delegates to the Board of Record all purchasing functions related to the
purposes of this interlocal agreement to the maximum extent permitted by law;
7. Participant shall comply with the Operational Procedures as established, modified, and/or
approved by the Board of Record;
8. The ESC Region 11 BC shall comply with the purchasing requirements for the purchase
of personal property and services as required by Chapter 44 of the Education Code and
Chapter 791 of the Local Government Code;
Resolution WA 17-07
Page 2 of 3
9. The term of this agreement shall be one year, from September 1, 2017, to August 31,
2018, and
10. Participant or the ESC Region 11 BC may terminate Participant’s participation in the ESC
Region 11 BC for any reason by giving written notice to the ESC Region 11 BC Board of
Record sixty (60) calendar days before the anniversary date of this agreement.
SECTION 1: That, all matters stated in the recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That, the Board of Trustees Westlake Academy hereby approves this
resolution and agreement for Westlake Academy to participate in the ESC Region 11 BC for the
2017-2018 school year.
SECTION 3: If any portion of this resolution and agreement shall, for any reason, be
declared invalid by any court of competent jurisdiction, such invalidity shall not affect the
remaining provisions hereof and the Council hereby determines that it would have adopted this
Resolution without the invalid provision.
SECTION 4: That this resolution shall become effective from and after its date of passage.
BE IT FURTHER RESOLVED that the Board of Trustees of Participant authorizes its
Superintendent to execute any and all documents and take whatever action necessary to carry out
the desires of the Board of Trustees as stated herein.
Resolution WA 17-07
Page 3 of 3
I certify that the foregoing is a true and correct copy of the resolution and agreement adopted by
the Board of Trustees of Westlake Academy and that the same is reflected in the minutes of the
Board meeting held on May 8, 2017.
In witness thereof, we hereunto affix our signatures this 8th day of May, 2017.
BY: __________________________________ Laura Wheat
Signature of School Board or Charter Typed Name of School Board or Charter
School Board President School Board President
__________________________________ Kelly Edwards
Signature of School Board or Charter Typed Name of School Board or Charter
School Board Secretary School Board Secretary
__________________________________ Thomas Brymer
Signature of School Board or Charter Typed Name of School Board or Charter
School Superintendent School Board Superintendent
Name of Agency: Westlake Academy
Address: 2600 JT Ottinger Road
Westlake, TX 76262
Name of Contact Person: Todd Wood
Phone Number: (817) 490-5711
__________________________________ Wes Eversole
Signature of ESC Region 11 BC Board Typed Name of ESC Region 11 BC Board
President President
__________________________________ Eric Cederstrom
Signature of ESC Region 11 BC Board Typed Name of ESC Region 11 BC Board
Secretary Secretary
__________________________________ Dr. Clyde W. Steelman, Jr. Ed.D
Signature of ESC Region 11 BC Executive Typed Name of ESC Region 11 BC
Director Executive Director
__________________________________
Date Approved by ESC Region 11 BC
FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or
Board meeting, under “Future Agenda Item Requests”, an agenda item for a future Board
meeting. The Board member making the request will contact the Superintendent with the
requested item and the Superintendent will list it on the agenda. At the meeting, the
requesting Board member will explain the item, the need for Board discussion of the item,
the item’s relationship to the Board’s strategic priorities, and the amount of estimated staff
time necessary to prepare for Board discussion. If the requesting Board member receives
a second, the Superintendent will place the item on the Board agenda calendar allowing
for adequate time for staff preparation on the agenda item.
- NONE
Board of
Trustees
Item # 5 – Future Agenda
Items
Board of
Trustees
Item # 6 – Adjournment
Regular Session