HomeMy WebLinkAbout03-29-04 TSHA Min MINUTES AND CERTIFICATION
On March 29, 2004, the Board of Directors (the "Board") of the Texas Student
Housing Authority convened in a public meeting at the designated meeting place in
Westlake, Texas. The roll of the duly constituted officers and members of the Board was
called, which are as follows:
Name Title
James P. Carter President
Worth Blake Vice President
Bill Branum Member
Jac Irvine Member
Becky Rogers Member
Jill McKean Member
Vacant Member
all of whom were present. Also present were: Mr. Scott Bradley, Mr. Hank Smyth,Mr.
Pete Ehrenberg and Ms. Ginger Crosswy.
President Carter called the meeting to order at 6:05 p.m.
Review and approve minutes of the meeting of the Authority and the Denton
Project held on February 16, 2004 and minutes of the Authority and the San Marcos
Project held on March 15, 2004. There was a motion by Mr. Irvine, seconded by Mr.
Blake, to approve the minutes as presented. There was no discussion and the motion
carried unanimously.
During the Executive Director's report Mr. Smyth reported on the new
applications received. He then told the Board about a new lawsuit filed by a student
against TSH and the Ballpark property managers claiming her property was disposed of
without giving her sufficient time to claim it. Mr. Smyth stated that a letter has been sent
to Texas State University outlining the financial situation of the property and stating that
if the University wants the exorbitant bills for the initial audit paid they would have to
authorize payment.
Mr. Ehrenberg reported on the transfer of property managers at the San Marcos
property that will officially take place on April 1st. He told the Board that all of the rents
collected by the properties were to be passed through the Northwest Bank locally to
enable us to keep track of the monies. Mr. Ehrenberg stated that there is a meeting in
Austin on Friday with the bond holders for the Ballpark property.
No action was needed on either of the above reports.
Discuss and take any appropriate action regarding renewals of current
scholarships. After a long discussion concerning the number of letters that should be
required of the students it was decided that the students would be required to write five
letters per year as follows: (1) acceptance letter in the late spring, early summer, (2)
letter outlining the goals for the year in August, (3) report on the first semester to
accompany the official grade transcript in January, (4) request for renewal in March and
(5) a report on the second semester to accompany the official grade transcript in June.
Ms. Crosswy was asked to have a copy of the letters received at each meeting for the
Board to see if they would like. Ms. McKean asked Mr. Smyth for a cost comparison of
our properties with other facilities and was told that ours compare favorably with others
in the area. President Carter asked Mr. Smyth to shoot for 300 total scholarships. After
a long discussion regarding the renewals there was a motion by Ms. McKean, seconded
by Mr. Branum, to approve Mr. Smyth's recommendations with a few exceptions that
would be brought back to the Board with more information at the next meeting. Mr.
Smyth was asked to write the appropriate letters to any student that was being renewal
provisionally. There was a short discussion after which the motion carried unanimously.
President Carter told the Board that he has been contacted by Michael Wawczak
with BOKF Equipment Finance, Inc. regarding a lease that TSH signed on April 14, 2000
to upgrade the telecommunications equipment at The Tower in College Station. Mr.
Wawczak stated that Lodgeco Properties, Ltd. is one payment behind on the lease and
they were contacting TSH to let us know that if the lease is in default they would also be
suing TSH. President Carter stated TSH has no liability in this matter.
Mr. Smyth asked the Board if they would like Asset Campus Housing to attend
the April or May meeting to report on the transition of property managers in San Marcos?
It was a consensus of the Board to ask for a written report at the April 19th meeting and
invite them to be in attendance at the May 17th meeting. President Carter asked Mr.
Smyth to visit Corinth College to see if there would be any interest in placing any of their
students at our facility in Denton.
There being no further business the meeting was adjourned at 7:37 p.m.
MINUTES APPROVED AND CERTIFIED TO BE TRUE AND CORRECT and
to correctly reflect the duly constituted officers and members of the Board, and is hereby
certified to be a correct copy of an official copy thereof, on file among the official records
of the Board, on this the 18th day of May 2004.
ATTEST: (/ r
ames P. Carter,P7 ent