Loading...
HomeMy WebLinkAbout03-15-04 TSHA Min MINUTES AND CERTIFICATION On March 15, 2004, the Board of Directors (the `Board") of the Texas Student Housing Authority convened in a public meeting at the designated meeting place in Westlake, Texas. The roll of the duly constituted officers and members of the Board was called, which are as follows: Name Title James P. Carter President Worth Blake Vice President Bill Branum Member Jac Irvine Member Becky Rogers Member Jill McKean Member Vacant Member all of whom were present except Ms. Rogers and Ms. McKean. Also present were: Mr. Scott Bradley, Mr. Allen Moon, Mr. Hank Smyth, Mr. Pete Ehrenberg and Ms. Ginger Crosswy. President Carter called the meeting to order at 6:03 p.m. The minutes were not ready for consideration. Discuss and take any appropriate action regarding transferring money to the Town to compensate the Town for sponsoring the Texas Student Housing Authority and its scholarship program. There was a long discussion outlining the support the Town has given the program with everyone on the Board stating they had no problem taking this action but would rather have an invoice from the Town to document this action if it was ever questioned. Mr. Smyth was asked to show this as a line item on the budget. During the Executive Director's report Mr. Smyth outlined an amendment to the current scholarship policy that would add a provisional category for freshmen with a 2.5 to 3.0 GPA where we have only one college semester grade average to consider or for students whose last semester grade average has improved their overall GPA toward the 3.0. There was a motion by Mr. Irvine, seconded by Mr. Carter, to adopt this amendment. There was no further discussion and the motion carried unanimously. Mr. Smyth spoke to the Board regarding information from TWU that single mothers are in dire need of help at their facility. Mr. Smyth was asked to gather the applications of these students and let the Board consider this issue at that time. Mr. Smyth informed the Board that a Fort. Worth Star Telegram reporter has filed an open records request for copies of our files on nine scholarship students. Ms. Crosswy told the Board that in checking with the attorney she was instructed to release all of the information except the documents that had come directly from the High Schools and Universities. This information is excepted under the Family Educational Rights and Privacy Act. Mr. Blake asked if there was any necessity for the students to write the letters that the Board now requires. The Board decided to continue this requirement as this helps to teach responsibility. At this time Mr. Moon was asked to leave the room and Mr. Smyth asked the Board about naming the scholarships given through the Texas Exes the Thomas Allen Moon, William David Moon, Texas Student Housing Scholarships. Mr. Smyth also asked about naming the remaining scholarships the Town of Westlake/Texas Student Housing Scholarships. The consensus of the Board was this was a good idea and should be done. Mr. Moon was asked to rejoin the meeting and said he and his brother were very honored. The Board received a report from the Finance Manager, in w hick he t old t he Board that on Friday, March 12th he received a call from JPI advising him that there was an $18,000.00 electric bill due in Denton and if it was not paid the electricity would be cut off on Tuesday, March 16th. Mr. Ehrenberg said this had been worked out with the trustee today and the bill has been paid. The Board asked if there was any exposure with the change over of management in San Marcos. Mr. Moon replied that there was none. President Carter stated the Board would like to make all decisions regarding the scholarships, both new and renewals. Staff is to make recommendations to the Board. He told the Board that since Mr. Smyth's first anniversary has just passed he has asked Mr. Blake to chair a committee to consider Mr. Smyth's performance evaluation. He asked Mr. Irvine to serve and said he would ask Ms. Rogers to serve as well. Mr. Irvine agreed. This committee was asked to make recommendations at the next meeting. There was a motion by Mr. Blake, seconded by Mr. Irvine, to pay an invoice from Mr. Allen Moon for legal work performed in February in the amount of$6000.00 when the funds are available. There was no discussion and the motion carried unanimously. There being no further business the meeting was adjourned at 7:30 p.m. MINUTES APPROVED AND CERTIFIED TO BE TRUE AND CORRECT and to correctly reflect the duly constituted officers and members of the Board, and is hereby certified to be a correct copy of an official copy thereof, on file among the official records of the Board, on this the 29`h day of March 2004. ATTEST: gJ nes P 4Pr . Ca t Inge rosswy, Secret