HomeMy WebLinkAbout04-03-17 TC Agenda PacketThe Regular Meeting of the Town of Westlake Town Council will begin immediately following the conclusion
of the Town Council Work Session but not prior to the posted start time.
Mission Statement
Westlake is a unique community blending preservation of our natural environment and
viewscapes, while serving our residents and businesses with superior municipal and academic
services that are accessible, efficient, cost-effective, and transparent.
Westlake, Texas – “One-of-a-kind community; natural oasis – providing
an exceptional level of service.”
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TOWN OF WESTLAKE, TEXAS
Vision Statement
An oasis of natural beauty that maintains our open spaces in balance with distinctive
development, trails, and quality of life amenities amidst an ever expanding urban landscape.
TOWN COUNCIL MEETING
AGENDA
APRIL 3, 2017
1301 Solana Blvd.
Building 4, Suite 4202
2ND FLOOR, COUNCIL CHAMBER
WESTLAKE, TX 76262
Workshop Session: 6:15 p.m.
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Work Session
1. CALL TO ORDER
2. DISCUSSION ITEMS
a. Presentation and Discussion of the Funding, Design, and Construction of a Fire-
EMS Station to located at the Northwest Corner of Dove Road and Davis
Boulevard (FM 1938).
3. COUNCIL RECAP / STAFF DIRECTION
4. ADJOURNMENT
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION
AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS
551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT
CODE.
CERTIFICATION
I certify that the above notice was posted at the Town Hall of the Town of Westlake, 1301 Solana Blvd.,
Building 4, Suite 4202, Westlake, TX 76262, March 30, 2017, by 5:00 p.m. under the Open Meetings Act,
Chapter 551 of the Texas Government Code.
_____________________________________
Kelly Edwards, TRMC, Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise
the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made
to assist you.
DISCUSSION ITEMS
a. Presentation and Discussion of the Funding, Design, and Construction of
a Fire-EMS Station to located at the Northwest Corner of Dove Road and
Davis Boulevard (FM 1938).
Town Council
Item #2 – Discussion
Items
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estlake Town Council
TYPE OF ACTION
Workshop - Discussion Item
Westlake Town Council Meeting
Monday, April 03, 2017
TOPIC: Presentation and Discussion of the Funding, Design, and Construction of a Fire-
EMS Station to Located at the Northwest Corner of Dove Road and Davis
Boulevard (FM 1938).
STAFF CONTACT: Tom Brymer, Town Manager
Strategic Alignment
Vision, Value, Mission Perspective Strategic Theme & Results Outcome
Objective
Mission: Westlake is a
unique community blending
preservation of our natural
environment and
viewscapes, while serving
our residents and businesess
with superior municipal and
academic services that are
accessible, efficient, cost-
effective, & transparent.
People, Facilities, &
Technology
Exemplary Service & Governance
- We set the standard by delivering
unparalleled municipal and
educational services at the lowest
cost.
Improve Technology,
Facilities &
Equipment
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: December 12, 2016 Completion Date: October 31, 2018
Funding Amount $XXXX Status - Funded Source - Bond Issuance
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL
HISTORY)
Construction of a Fire-EMS Station is an approved capital project contained in the Town Council’s
approved five (5) year capital improvement plan (CIP). Planning for this project has been
underway for some time now in order to replace a temporary station that is substandard, too small,
and not expandable. A fire station location site location study of the Town was conducted in 2015
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by fire station consultant retained by the Council. The site at the northwest corner of Dove Road
and FM 1938 Davis Boulevard was identified by the consultant as the top ranked site of all sites
they identified as viable. This site was acquired by the Town in 2016 (5 acres). Also in 2016, the
Town held a public information meeting for the community to answer questions about issuing
bonds to fund the station’s construction. Certificates of Obligation in the amount of $9.2 million
were approved for issuance by the Town Council in December 2016. A contract was approved by
the Council in December 2016 for architectural services with BRW for the design of this fire
station. In January 2017 the Town Council approved a contract with Core Construction Services
for construction manager at-risk services for this project.
Since that time the Staff has been meeting with the architect BRW, our construction manager at-
risk Core Construction Services, and consulting architect Robin McCaffrey regarding a building
program and scope for this facility as well as pricing out the cost of constructing this building to
the standard Staff felt Council had indicated they wish to attain. We have been challenged to work
within our funding level while producing the iconic status for this project that the Council made
clear that they felt this facility must meet.
The purpose of this workshop is to update the Town Council on the work to date regarding this
facility’s building program (i.e. the building space,functionality, and its layout), type of exterior
design and elevations, building materials contemplated, and the cost of these factors. Staff also
will provide at the workshop information on funding options to achieve the iconic structure desired
for this facility at this high profile location.
RECOMMENDATION
Based on the information described above that Staff will present at the meeting, it is
recommended that the Council give direction to Staff regarding how they wish to proceed with
the project’s scope and funding.
ATTACHMENTS
None
COUNCIL RECAP / STAFF DIRECTION
Town Council
Item # 3 – Council Recap /
Staff Direction
Town Council
Item # 4 – Adjournment
Work Session