HomeMy WebLinkAbout02-27-17 TC Min MINUTES OF THE
TOWN OF WESTLAKE,TEXAS
TOWN COUNCIL MEETING
February 27, 2017
PRESENT: Mayor Laura Wheat, Council Members: Michael Barrett, Alesa Belvedere, Carol
Langdon, and Wayne Stoltenberg.
ABSENT: Rick Rennhack
OTHERS PRESENT: Town Manager Thomas Brymer, Assistant Town Manager Amanda
DeGan, Town Secretary Kelly Edwards, Town Attorney Stan
Lowry, Director of Public Works Jarrod Greenwood, Fire Chief
Richard Whitten, Deputy Chief John Ard, Director of
Communications Ginger Awtry, Director of Information
Technology Jason Power, Director of Planning & Development Ron
Ruthven, Development Coordinator/ Management Analyst Joel
Enders, Director of Finance Debbie Piper, Director of
Communications Ginger Awtry, Communications Manager Jon
Sasser, Keller Police Captain Tommy Simmons, Director of Parks &
Recreation Troy Meyer, Building Official Pat Cooke, and
Development Intern Nick Ford.
Work Session
1. CALL TO ORDER
Mayor Wheat called the work session to order at 5:49 p.m.
2. PLEDGE OF ALLEGIANCE
Mayor Wheat led the Pledge of Allegiance to the United States and Texas flags.
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3. REVIEW OF CONSENT AGENDA ITEMS FOR THE TOWN COUNCIL REGULAR
MEETING AGENDA.
Discussion ensued regarding item e —AT&T ductbank Agreement in Entrada. Mayor
Wheat inquired why AT&T is not an option in Vaquero. Director Greenwood stated that
Vaquero is beyond AT&T's territory.
4. DISCUSSION ITEMS
a. Presentation and Discussion of the annual Comprehensive Annual Financial
Report (CAFR) presented by Weaver and Tidwell, L.L.P., for the fiscal year ended
September 30, 2016.
Mr. John DeBurro, Weaver Tidwell, and Director Piper provided a presentation
and overview of the audit.
Discussion ensued regarding money provided by developers and requirements
for future tax abatements.
b. Presentation and Discussion of a proposed Public Art Plan and discussion of next
steps in adopting and implementing said Plan.
Mr. Robin McCaffrey, Mr. Russell Tether, and Ms. Sue Canterbury provided a
presentation and overview of the item.
Discussion ensued regarding developing a task force, highest grants for artists,
prizing and self-funding, voting for public art with dollars, items g and h of the
consent agenda, and attracting emerging artists.
c. Presentation and discussion of a proposed draft ordinance implementing
development related policies contained in the 2015 Comprehensive Plan.
Director Ruthven and Mr. McCaffrey provided a presentation and overview of the
item.
No additional discussion.
d. Presentation and discussion regarding a proposed amendment to Chapter 74,
Solid Waste, amending the requirement to obtain a container from the Town's
franchised waste provider of the Solid Waste and other minor amendments.
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Director Greenwood and Building Official Cooke provided a presentation and
E overview of the item.
Discussion regarding an exclusive contract verses a non-exclusive contract,
surrounding municipalities with exclusive contracts, and monitoring the waste
stream ensuring it is being disposed at the proper landfill.
Mayor Wheat invited guests to comment on this item.
The following people spoke in opposition of the proposed amendments:
Mike Garabedian, PO Box 93984, Southlake
Todd Handwerk, 2005 Karnes Drive, Keller
Cary Hy, 3501 Emerald Court, Grapevine
Michael Stankiewicz, 7920 Odell Street, North Richland Hills
Curt Dubose, 2017 Granada Trail, Westlake
Jon Atwood, 1801 Monet Drive, Southlake
Mayor Wheat recessed the meeting at 7:40 p.m.
Mayor Wheat reconvened the meeting at 7:51 p.m.
e. Presentation and discussion regarding the addition of Cross Connection
requirements to Chapter 94, Utilities.
Director Greenwood and Building Official Cooke provided a presentation and
overview of the item.
Discussion ensued regarding State mandated compliance, surrounding
municipalities, and testing program.
f. Standingltem; Presentation and discussion of development projects per Staff
January 2017 report and January 2017 Entrada report from the Developer.
Director Ruthven provided an overview of the development projects.
S. EXECUTIVE SESSION
The Council did not convene into executive session.
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.072 to deliberate the purchase, exchange, lease or value of real
property regarding Town Hall offices, Fire Station site and the sale of Town
owned property.
b. Sec. 551.071. Consultation with Attorney (1) when the governmental body
seeks the advice of its attorney about: (A) pending or contemplated litigation:
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Cause No. 348-290326-17 - Neil and Janelle McNabnay, Colin and Melanie
Stevenson, Yair and Sandra Lotan, Jay and Jana Still, Biswajit and Chandrika
Dasgupta, Michael and Michelle Granfield, Michael and Stef Mauler, Rudy and
Christy Renda, David and Jenn Riley, Joseph Mohan and Maria De Leon,
Roberto Arandia, and Patrick and Erin Cockrum (collectively, "Plaintiffs") vs.
Town of Westlake
c. Sec. 551.071. Consultation with Attorney (2) on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Utility District taxing and service jurisdiction
d. Section 551.087 Deliberation Regarding Economic Development
Negotiations (1) to discuss or deliberate regarding commercial or financial
information that the governmental body has received from a business prospect
that the governmental body seeks to have locate, stay, or expand in or near the
territory of the governmental body and with which the governmental body is
conducting economic development negotiations; or (2) to deliberate the offer of
a financial or other incentive to a business prospect described by Subdivision (1)
for the following:
- Maguire Partners-Solana Land, L.P., related to Centurion's development
known as Entrada and Granada
- Project Lynx
- CS Kinross Lake Parkway, a Delaware limited liability company, its affiliate
Charles Schwab &Co., Inc.
e. Section 551.074(a)(1): Deliberation Regarding Personnel Matters—to deliberate
the appointment, employment, evaluation, reassignment, duties, of a public
off=icer or employee: Town Manager
6. RECONVENE MEETING
7. COUNCIL RECAP / STAFF DIRECTION
Staff schedule a meeting with builders in the community to discuss the proposed
amendments to the Town's Solid Waste requirements in Chapter 74 of the Code of
Ordinances.
S. ADJOURNMENT
Mayor Wheat adjourned the work session at 8:20 p.m.
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Regular Session
1. CALL TO ORDER
Mayor Wheat called the regular session to order at 8:20 p.m.
2. ITEMS OF COMMUNITY INTEREST
Director Awtry provided an overview of the upcoming events.
Town Manager Brymer stated that the Town of Westlake was nominated by Ginovus,
L.L.C., to the International Site Selectors Guild, regarding the Charles Schwab
development and selected for the award of Excellence for economic development.
Director Meyer stated that Arbor Day will be held at Westlake Academy on April 29, 2017.
3. CITIZEN COMMENTS
No one addressed the Council.
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4. CONSENT AGENDA
a. Consider approval of the minutes from the January 23, 2017, meeting.
b. Consider approval of Resolution 17-03, Authorizing the Mayor to enter into a
Joint Election Agreement with Denton County to conduct the General Election to be
held on May 6, 2017.
c. Consider approval of Resolution 17-04, Accepting the annual Comprehensive
Annual Financial Report (CAFR) presented by Weaver and Tidwell, L.L.P., for the
fiscal year ended September 30, 2016.
d. Consider approval of Resolution 17-05, Authorizing a collection fee for citations
issued in the Municipal Court, which are past due and/or delinquent and are placed
with an agency for collection recovery
e. Consider approval of Resolution 17-06, Authorizing the Town Manger to enter
into a contract with Linebarger, Goggan, Blair and Simpson LLP, (LGBS) to provide
collection services for the Municipal Court.
f. Consider approval of Resolution 17-07, Authorizing the Town Manager to
execute a lease with Southwestern Bell Telephone Company d/b/a AT&T Texas
('SAT&T'�, to utilize Town owned telecommunications conduit (ductbank) within the
Entrada mixed-use development.
g. Consider approval of Resolution 17-08, Amending Resolution 16-20 by revising
the Scope of Services for Mesa Planning in the amount of$26,500 for additional
services related to the new Westlake Public Art Plan.
h. Consider approval of Resolution 17-09, Adopting a New Public Art Plan.
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i. Consider approval of Resolution 17-10, Authorizing the Town Manager to
execute a contract with RJN, Inc. for $44,683.50 for sanitary sewer evaluation
study
j. Consider approval of Ordinance 818, Amending Chapter 70, Signs, Section 70-10
Temporary Business Signs.
MOTION: Council Member Stoltenberg made a motion to approve the consent
agenda. Council Belvedere seconded the motion. The motion
carried by a vote of 4-0.
S. CONDUCT A PUBLIC HEARING AND CONSIDER ORDINANCE 819, APPROVING
AMENDMENTS TO ORDINANCE 693, WHICH APPROVED PLANNED
DEVELOPMENT DISTRICT 1-3 (PD 1-3), COMMONLY KNOWN AS GRANADA, AN
APPROXIMATELY 84-ACRE TRACT OF LAND LOCATED AT THE NORTHEAST
CORNER OF DAVIS BOULEVARD AND DOVE ROAD, IN ORDER TO AMEND THE
APPROVED CONCEPT PLAN AND PROVIDE FOR OTHER MINOR AMENDMENTS.
Coordinator Enders provided a presentation and overview of the item.
Mr. Corson, Wilbow Development, spoke in favor of the amendment.
Mayor Wheat opened the public hearing.
No one addressed the Council.
Mayor Wheat closed the public hearing.
MOTION: Council Member Langdon made a motion to approve Ordinance
819. Council Member Barrett seconded the motion. The motion
carried by a vote of 4-0.
6. EXECUTIVE SESSION
The Council convened into executive session at 8:32 p.m.
The Council will conduct a closed session pursuant to Texas Government Code, annotated,
Chapter 551, Subchapter D for the following:
a. Section 551.072 to deliberate the purchase, exchange, lease or value of real
property regarding Town Hall offices, Fire Station site and the sale of Town
owned property.
b. Sec. 551.071. Consultation with Attorney (1) when the governmental body
seeks the advice of its attorney about: (A) pending or contemplated litigation:
Cause No. 348-290326-17 - Neil and Janelle McNabnay, Colin and Melanie
Stevenson, Yair and Sandra Lotan, Jay and Jana Still, Biswajit and Chandrika
Dasgupta, Michael and Michelle Granfield, Michael and Stef Mauler, Rudy and
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02/27/17
Page 6 of 8
Christy Renda, David and Jenn Riley, Joseph Mohan and Maria De Leon,
Roberto Arandia, and Patrick and Erin Cockrum (collectively, "Plaintiffs") vs.
Town of Westlake
c. Sec. 551.071. Consultation with Attorney (2) on a matter in which the duty of
the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter:
Utility District taxing and service jurisdiction
d. Section 551.087 Deliberation Regarding Economic Development
Negotiations (1) to discuss or deliberate regarding commercial or financial
information that the governmental body has received from a business prospect
that the governmental body seeks to have locate, stay, or expand in or near the
territory of the governmental body and with which the governmental body is
conducting economic development negotiations; or (2) to deliberate the offer of
a financial or other incentive to a business prospect described by Subdivision (1)
for the following:
- Maguire Partners-Solana Land, L.P., related to Centurion's development
known as Entrada and Granada
- Project Lynx
- CS Kinross Lake Parkway, a Delaware limited liability company, its affiliate
Charles Schwab &Co., Inc.
e. Section 551.074(a)(1): Deliberation Regarding Personnel Matters —to deliberate
the appointment, employment, evaluation, reassignment, duties, of a public
officer or employee: Town Manager
7. RECONVENE MEETING
Mayor Wheat reconvened the meeting at 10:23 p.m.
8. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
MOTION: Council Member Belvedere made a motion to approve Resolution
17-11,Authorizing the Town Manager to enter into an agreement
with BRE for Town Hall Offices. Council Member Stoltenberg
seconded the motion. The motion carried by a vote of 4-0.
MOTION: Council Member Barrett made a motion to approve Resolution
17-12, Accepting a bid for Town owned property for
approximately 6.8 acres. Council Member Langdon seconded the
motion. The motion carried by a vote of 4-0.
MOTION: Council Member Langdon made a motion authorizing the Town
Manager to pursue bracketed legislation with our State Legislator
designed to help reduce the unequal tax burden imposed upon
Westlake residents who currently reside in the Granada
subdivision. Council Member Stoltenberg seconded the motion.
The motion carried by a vote of 4-0.
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9. FUTURE AGENDA ITEMS
No future agenda items.
10. ADJOURNMENT
There being no further business before the Council, Mayor Wheat asked for a motion to
adjourn the meeting.
MOTION: Council Member Belvedere made a motion to adjourn the
meeting. Council Member Barrett seconded the motion. The
motion carried by a vote of 4-0.
Mayor Wheat adjourned the meeting at 10:25 p.m.
APPROVED BY THE TOWN COUNCIL ON MARCH 27, 2017.
ATTEST:
Laura Wheat, Mayor
KellEdwardg, Town Secretary
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