HomeMy WebLinkAbout01-17-17 TSHA Min TT, xTA—, s-
STUDENT HousING
MINUTES OF THE MEETING OF
THE BOARD OF DIRECTORS OF THE
TEXAS STUDENT HOUSING AUTHORITY
(AN INSTRUMENTALITY OF THE TOWN OF WESTLAKE) HELD 3anuary 17, 2017
99 Trophy Club Drive
Trophy Club, TX 76262
PRESENT: Board members Scott Bradley, Mark Harrow, Bryant Fisher, Trish
Howard & Executive Director Tracy Schomack.
OTHERS PRESENT: John DeBurro of Weaver and Tidwell.
1. CALL TO ORDER
President Bradley called the meeting to order at 6:02 p.m.
2. RECEIVE AUDIT REPORT FROM WEAVER AND TIDWELL TO CONSIDER FOR
APPROVAL. TAKE ACTION AS NECESSARY.
DISCUSSION: Regarding the Management response/ Prior Period Adjustments
add reference that this is for prior years issues corrected for the
fiscal year ending August 31, 2016.
MOTION: Director Howard made a motion to approve the audit of the December 6,
2016 meeting and to authorize Director Harrow to write the Management
Response as discussed with the board. Director Quick seconded the
motion. The motion was unanimously approved.
3. REVIEW AND APPROVE MINUTES FOR THE MEETING ON December 6, 2016.
DISCUSSION: Director Harrow made a motion to approve the minutes of the
December 6, 2016 meeting. Director Fisher seconded the motion.
The motion carried unanimously.
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4. RECEIVE UPDATE FROM EXECUTIVE DIRECTOR TRACY SCHORNACK ON
NUMBER OF RENEWAL SCHOLARSHIP STUDENTS FOR FISCAL YEAR 2017
AND THE NUMBER OF NEW SCHOLARSHIP APPLICANTS RECEIVED YEAR TO
DATE.
DISCUSSION: A) Denton Ridge currently has 27 students 12 are renewing, 9 are
not, and 6 are undecided.
13) Cambridge currently has 68 students, 12 are renewing, 15 are
not and the remainder are undecided. Director Quick
recommended that we get an appraisal for the property's value.
President Bradley mentioned Kelly Hill, a property tax lawyer,
who may be able to recommend someone for the appraisal. Asset
Management has received a bill for a $14,000 fee from the city for
road usage.
C) Town Lake currently has 58 students. There are now only 48
eligible spots of which 39 are renewals, 14 are not renewing, and 5
are undecided.
S. DISCUSS ASSET CAMPUS REQUEST TO HAVE READ ONLY ACCESS TO TSHA
BANK ACCOUNTS.
DISCUSSION:
MOTION: President Bradley made a motion that we deny the request for on
line access and that Executive Director Schornack be authorized to
scan and email the Denton and Cambridge statements to Asset
Campus once the Authority has been assured that the lockbox
company has correctly fulfilled its duties. Director Quick seconded
the motion. The motion carried unanimously.
6. DISCUSS STUDENT AUSTIN ROBINSON WHO GRADUATED EARLY BUT HAD
PREPAID FOR THE FULL YEAR. CONSIDER REFUND FOR 5 MONTHS RENT
FROM FEBRUARY TO JUNE 2017. TAKE ACTION AS NECESSARY.
DISCUSSION: Student Austin Robinson paid $5,160 for 10 months and is
requesting a refund in the amount of$2,,800.
MOTION: Director Bryant made a motion to pay$2,800 from the rental
account. Director Quick seconded. The motion passed
unanimously.
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President Bradley adjourned the meeting to the executive session at 8:13 p.m.
7. EXECUTIVE SESSION
The Board will conduct a closed session pursuant to Texas Government Code,annotated,
Chapter 551,Subchapter D for the following:
Sec. 551.071 Consultation with Attorney(1)when the governmental body seeks advice of its
attorney(A) pending or contemplated litigation: or(B) a settlement offer: ITG Fund Manager
Section 551.074(a)(1): Deliberation Regarding Personnel Matters—to deliberate the
appointment,employment,evaluation, reassignment,duties,of a public officer or employee:
Executive Director
8. RECONVENE MEETING
Meeting reconvened at 8:40 p.m.
9. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS.
DISCUSSION: The Board was highly appreciative of the effort, expertise and
devotion that Executive Director Schornack demonstrated and
wishes to commend Director Schornack on efforts and initiative
that have resulted in increased revenue,recovered funds for prior
years and reduced expenses.
MOTION: Director Quick made a motion that we pay Executive Director
Schornack a bonus now for performance last year and that the
Board review salary next month. Director Fisher seconded the
motion. The motion passed with 4 votes.
Director Harrow abstained from both discussion and voting.
10. RECEIVE UPDATE FROM BRYANT FISHER REGARDING WESTLAKE ACADEMY
CAPITAL IMPROVEMENT ASSISTANCE. REVIEW AND TAKE ACTION AS
NECESSARY.
DISCUSSION: Director Bryant is still awaiting the results of the construction
estimate.
11. ADJOURN.
Meeting adjourned at 8:50 p.m.
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APPROVED by the Texas Student Housing Authority Board of Directors on February 21,
2017.
Scott Bradley, President
ATTEST:
/ & ' - r.
Trish Howard, Secretary
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