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Home My WebLink About01-23-17 TC MinMINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL MEETING January 23, 2017 PRESENT: Mayor Laura Wheat, Councii Members: Caroi Langdon, and Rick Rennhack, Wayne Stoltenberg. ABSENT: Michael Barrett and Alesa Belvedere OTHERS PRESENT: Town Manager Thomas Brymer, Town Secretary Kelly Edwards, Town Attorney Stan Lowry, Assistant Town Manager Amanda DeGan, Director of Public Works Jarrod Greenwood, Fire Chief Richard Whitten, Deputy Chief John Ard, Director of Communications Ginger Awtry, Director of Information Technology Jason Power, Director of Planning & Development Ron Ruthven, Development Coordinator/ Management Analyst �oel Enders, Director of Finance Debbie Piper, Director of Communications Ginger Awtry, Communications Manager Jon Sasser, Director of Human Resources & Administrative Services Todd Wood, Director of Parks & Recreatian Troy Meyer, Building �fficial Pat Cooke, and Development Intern Nick Ford. Work Session 1. CA�L TO ORDER Mayor Wheat called the work sessian to order at 5:27 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Wheat led the Pledge of Allegiance to the United States and Texas flags. Town Counci) Minutes 01/23J17 Page 1 of 7 3. REVIEW OF CCINSENT AGEWDA ITEMS FC?R THE TOWN COUNCIL REGULAR MEETING AGENDA. No additional discussion. 4. REPORTS a. Report of Quarterly Financial Dashboard and Analysis as well as Capital Projects for the Quarter ended December 31, 2016. Director Piper provided updated copies of the report due to a formula error on the line regarding operating days. Discussion ensued regarding franchise fees and the hotel occupancy rate 5. DISCUSSION ITEMS a. Presentation and discussion on the Utility Rate Study. Director Greenwood provided a presentation and overview of the rate study. Discussion ensued regarding full cost of service, full cost of recovery, deferring the TRA increase over two years, Southlake N-1 sewer payment increase, the efFective date af the City of Fort Worth's increase, residence that is severed by the City of Keller, residences with septic, the customer`s perspective of rates, average usage of the community, residential sewer meters, the number of connections in surrounding communities verses Westlake, calculation of winter averaging, the impact of not implementing the increase and fund balance, usage based on land use plan, communicating the increase to residents, new meters, and residents viewing usage online. b. Standing Item; Presentation and discussion of development projects per Staff Decernber 2016 report and December 2016 Entrada report from the Developer. Director Ruthven provided an overview of the development projects and an overview of the Builder community meeting. He also introduced Building O�cial Pat Cooke. Discussion ensued regarding the following: Entrada: CVS, Primrose — cladding completed by March, public improvements, proposed condos located around the Plaza Mayor, service and assessment plan based on the Planned Improvement District (PID) and hotels. Town Council Minutes 01/23/17 Page 2 of 7 Mr. Mehrdad Moayedi, Centurion American, pravided an overview of Entrada. Discussion ensued regarding the hotel brands, a parking study, proposed candos, status of tenants and restaurants, surface and garage parking, Starbucks, hard hat tours for the public, the completion of paving, and businesses that make economic sense. 6. EXECUTIVE SESSION The Council did not convene into executive session. The Council will conduct a elosed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Sec. 551.071 Consultation with Attorney (1) when the governmental body seeks the advice of its attorney about: Land Sale b. Section 551.071(2) — Consultation with City Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Prafessional Conduct of the State Bar of Texas clearly conflicts with this chapter: Resolution No. 00-19, a Contract with Hillwood Development Corporation Concerning the Design Engineering and Construction of the West Side Pump Station and the Dave Road Waterline. c. Section 551.087 Deliberation Regarding Economic Develapment Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2} to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1) for the follawing: - Maguire Partners-Solana Land, L.P., related to Centurion`s development known as Entrada and Granada - Project Lynx - CS Kinross Lake Parkway, a Delaware limited liability company, its afFiliate Charles Schwab & Ca., Inc. d. Section 551.072 to deliberate the purchase, exchange, lease or value of real property regarding Town Hall offices, Fire Station site and Town owned property 7. RECONVENE MEETING 8. COUNCIL RECAP / STAFF DIRECTION Na additional direction provided. Town Council Minutes 01/23/17 Page 3 of 7 9. AD70URIVMENT Mayor Wheat adjourned the work session at 6:58 p.m. Re�ular Session 1. CALL TO ORDER Mayor Wheat called the regular session to order at 6:58 p.m. 2. ITEMS OF COMMUNITY INTEREST Director Awtry provided an overview of the upcaming events. 3. CITIZEN COMMENTS No one addressed the Council. 4. CONSENT AGENDA a. Consider approval of the minutes from the January 9, 2017, meeting. b. Consider approval of the minutes from the December 12, 2016, meeting. c. Consider approval of C?rdinance 813, Adopting the 2015 International Building and Fire Codes and related local amendments from the North Central Texas Council of Governments (NCTCOG). d. Consider approval of Ordinance 814, Amending Chapter 38, Sections 38.31- 38.34, adopting the 2015 International Fire Code. e. Consider approval of Ordinance 815, Amending and Establishing a new Water and Wastewater Rate and Fee Schedule, and repealing Ordinance 757. MOTION: Council Member Rennhack made a motion to approve the consent agenda. Council Langdon seconded the motion. The motion carried by a vote of 3-0. Town Council Minutes Ol/23/17 Page 4 of 7 '! 5. DISCUSSION AND Ct?NSIDERATION OF RESOI.UTION 17-02, AUTHORIZING �' STAFP TO ENTER INTO NEGOTIATIONS WITH �► CflNSTRUCTION MANAGER AT- RISK FOR CONSTRUCTION SERVICES ESTABLISHING A GUARANTEED MAXIMUM PRICE FOR THE FIRE & EMS STATION NO. 1. Director Meyer provided a presentation and overview of the item. Discussion ensued regarding the construction of the building and public forums. MOTION: Council Member Stoltenberg made a motion to approve Resolution 17-02. Council Member Rennhack seconded the motion. The motion carried by a vote of 3-0. 6. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 816, APPROVING AMENDMEMTS TO ORDINANCE ?80, WHICH APPROVED A SPECIFIC USE PERMIT GRANTING PRIVATE STREETS, GATED ACCESS, AND OTHER CC1tVDTfIONS F4R THE ESTATES OF QUAIL HOLLOW SUBDIVISI4N, LOCATED AT THE SOUTHEAST CORNER OP FM 1938 AND DOVE ROAD, IN ORDER TCi APPROVE THE ADDiIiON OF A GUARDHOUSE AND ASSOCIATED ENTRYWAY FEATURES. Coordinator Enders provided a presentation and overview of the item. Mayor Wheat opened the public hearing. No one addressed the Council. Mayor Wheat closed the public hearing. MQTION: Council Member Langdon made a motion to approve Ordinance 816. Council Member Rennhack secanded the motion. The motion carried by a vote of 3-0. 7. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 817, APPROVING AMENDMENTS TO CHAPTER 102 — ZONING IN THE WESTLAKE CODE OF ORDINANCES IN t?RDER TO APPROVE STANDARDS FOR THE TRANSFER �F DEVELOPMENT INTENSITY ALONG WITH OTHER MINOR RELATED AMENDMENTS Director Ruthven and Mr. Robin McCaffrey, Mesa Planning, provided a presentation and overview of the item. Discussion ensued regarding the efFectiveness of the ordinance and using it as a development tool. Town Council Minutes 01/23/17 Page5of7 Mayor Wheat opened the public hearing. .7oe Schneider, Hillwood Properties, 9800 Hillwood Parkway, Fort Worth, thanked stafF and Mesa Planning for their work on the ordinance. He spoke in favor of the ordinance. Mayor Wheat closed the public hearing. MQTION: Council Member Langdon made a motion to approve Ordinance 817. Council Member Rennhack seconded the motion. The motion carried by a vote of 3-0. 8. EXECUTIVE SESSION The Council convened into executive session at 7:22 p.m. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Sec. 551.071 Consultation with Attorney (1) when the governmental body seeks the advice of its attorney about: Land Sale b. Section 551.071(2) — Consultation with City Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Resolution No. 00-19, a Contract with Hillwood Development Corporation Concerning the Design Engineering and Construction of the West Side Pump Station and the Dove Road Waterline. c. Section 551.087 Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the ofFer of a financial or other incentive to a business prospect described by Subdivision (1) for the fallowing: - Maguire Partners-Solana Land, L.P., related to Centurion's development known as Entrada and Granada - Project Lynx - CS Kinrass Lake Parkway, a Delaware limited liability company, its affiliate Charles Schwab & Co., Inc. d. Section 551.072 to deliberate the purchase, exchange, lease or value of real property regarding Town Hall offices, Fire Station site and Town owned property 9. RECONVENE MEETING Mayor Wheat reconvened the meeting at 8:55 p.m. Town Council Minutes Ol/23/17 Page 6 of 7 10. TAKE AWY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. No action taken. 11. FUTURE AGENDA ITEMS No future agenda items. 12. AD�OURNMENT There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Rennhack made a motion to adjourn the meeting. Council Member Stoltenberg seconded the motion. The motion carried by a vote of 3-0. Mayor Wheat adjourned the meeting at 8:55 p.m. APPROVED BY THE TOWN COUNCIL ON FEBRUARY 27, 2017. ATiEST: � �� Kell Edwar Town Secretary ''� 0.� � ��'r�� r. La ra �Wheat, Mayor Town Council Minutes 01/23/17 Page 7 of 7