HomeMy WebLinkAbout01-09-17 BOT Agenda PacketThe Regular Meeting of the Board of Trustees will begin immediately following the conclusion of the
Board of Trustees Workshop but not prior to the posted start time.
Mission Statement
Westlake Academy is an IB World School whose mission is to provide students with an
internationally minded education of the highest quality so they are well-balanced and
respectful life-long learners.
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WESTLAKE ACADEMY
Vision Statement
Westlake Academy inspires students to achieve their highest individual potential in a nurturing
environment that fosters the traits found in the IB Learner Profile.
Inquirers, Knowledgeable, Thinkers, Communicators, Principled,
Open-Minded, Caring, Risk-takers, Balanced and Reflective
BOARD OF TRUSTEES MEETING
AGENDA
January 9, 2017
1301 Solana Boulevard
Building 4, Suite 4202
2ND FLOOR, COUNCIL CHAMBER
WESTLAKE, TX 76262
Workshop Session 5:15 p.m.
Regular Session 6:00 p.m.
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Work Session
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. REPORTS
Reports are prepared for informational purposes and will be accepted as presented. (there
will no presentations associated with the report items) There will be no separate discussion unless a
Trustee requests that report be removed and considered separately.
a. Quarterly Financial “Dashboard” report for the quarter ended November 30, 2016.
4. DISCUSSION ITEMS
a. Presentation and discussion of the FY 2015-2016 annual audit report from Weaver
and Tidwell, L.L.P.
b. Presentation and discussion of the PYP Science and related STAAR assessment
preparation.
c. Presentation and discussion regarding the release of the new National Student
Clearinghouse data on Westlake Academy graduates.
d. Presentation and discussion regarding the Indicators for A-F Academic Accountability
System.
5. REVIEW OF CONSENT AGENDA ITEMS LISTED ON THE REGULAR MEETING
AGENDA.
6. BOARD RECAP / STAFF DIRECTION
7. ADJOURNMENT
Regular Session
1. CALL TO ORDER
2. ITEMS OF COMMUNITY INTEREST: President and Trustee Reports on Items of
Community Interest pursuant to Texas Government Code Section 551.0415 the Board of
Trustees may report on the following items: (1) expression of thanks, congratulations or
condolences; (2) information about holiday schedules; (3) recognition of individuals; (4)
reminders about upcoming Board of Trustee events; (5) information about community
events; and (6) announcements involving imminent threat to public health and safety.
3. CITIZEN COMMENTS: This is an opportunity for citizens to address the Board on any
matter whether or not it is posted on the agenda. The Board cannot by law take action
nor have any discussion or deliberations on any presentation made to the Board at this
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time concerning an item not listed on the agenda. Any item presented may be noticed on
a future agenda for deliberation or action.
4. CONSENT AGENDA: All items listed below are considered routine by the Board of
Trustees and will be enacted with one motion. There will be no separate discussion of
items unless a Board member or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
a. Consider approval of the minutes from the December 5, meeting.
b. Consider approval of Resolution 17-01, Approving the FY 2015-2016 annual
audit report from Weaver and Tidwell, L.L.P.
c. Consider approval of Resolution 17-02, Adopting the 2017-2018 School
Calendar.
5. FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or Board
meeting, under “Future Agenda Item Requests”, an agenda item for a future Board
meeting. The Board member making the request will contact the Superintendent with the
requested item and the Superintendent will list it on the agenda. At the meeting, the
requesting Board member will explain the item, the need for Board discussion of the item,
the item’s relationship to the Board’s strategic priorities, and the amount of estimated staff
time necessary to prepare for Board discussion. If the requesting Board member receives
a second, the Superintendent will place the item on the Board agenda calendar allowing
for adequate time for staff preparation on the agenda item.
6. ADJOURNMENT
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION
AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS
551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT
CODE.
CERTIFICATION
I certify that the above notice was posted at the Town Hall of the Town of Westlake, 1301 Solana Blvd.,
Building 4, Suite 4202, Westlake, TX 76262, on January 4, 2017, by 5:00 p.m. under the Open Meetings
Act, Chapter 551 of the Texas Government Code.
_____________________________________
Kelly Edwards, Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise
the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made
to assist you.
Board of
Trustees
Item # 2 – Pledge of
Allegiance
Texas Pledge:
“Honor the Texas flag;
I pledge allegiance to
the, Texas, one state
under God, one and
indivisible.”
REPORTS
Reports are prepared for informational purposes and will be accepted as presented. (there
will no presentations associated with the report items) There will be no separate discussion unless
a Trustee requests that report be removed and considered separately.
a. Quarterly Financial “Dashboard” report for the quarter ended November 30,
2016.
Board of
Trustees
Item #3 – Reports
estlake Academy Board of Trustees
TYPE OF ACTION
Workshop - Report
Westlake Board Meeting
Monday, January 09, 2017
TOPIC: Quarterly Financial “Dashboard” report for the quarter ended November
30, 2016.
STAFF CONTACT: Debbie Piper
Finance Director
Strategic Alignment
Vision, Value, Mission Perspective Curriculum Outcome
Objective
Vision: Westlake Academy
inspires college bound
students to achieve their
highest individual
potential in a nuturing
environment that fosters
the traits found in the IB
Learner Profile.
Fiscal Stewardship PYP / MYP / DP Improve Financial
Stewardship
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: September 1, 2016 Completion Date: November 30, 2016
Funding Amount: N/A Status - N/A Source - General Fund
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
The 1st quarter “Dashboard” report for the FY 2016-2017 is attached. Our goal is to have a concise
and easy to understand document regarding the financials of our Academy operating fund –
General Fund. The remaining funds are grant funds related to federal, state and local funds with
specific requirements as to the expenditures.
The columns represent: (1) Prior Year (3 month actual amounts) (2) Adopted Budget with (3) a 3
month YTD calculated column and (4) the “Actual YTD” as of 11/30/2016. This actual number
is compared to the calculated column (3) giving you the (5) percentage variances.
Please note the 61% beside the Blacksmith Donations in the revenue section. This represents the
percentage of actual donations received as of the 1st quarter in the prior year. Because the receipts
are not evenly divided by 4 to correspond to the quarter, I believe this percentage is a better
indicator for the 1st Quarter budget amount.
A summary is presented at the bottom of the page indicating the net revenues over (under)
expenditures along with the projected ending fund balance for the Adopted Budget and the Actual
YTD. The operating days remaining in Fund Balance have been calculated using operating
expenditures.
Please note the “Analysis” is color coded and corresponds to the specific line-item on the
“Dashboard” report. All “cautionary” and “critical” items are detailed with explanations of the
variances. Beside each major category or function on the analysis report, you will find a number
that reflects the exact variance in that function/line-item that corresponds to the percentage on the
“Dashboard”.
RECOMMENDATION
Review of the financial information.
ATTACHMENTS
1) Quarterly Financial Dashboard – Quarter Ended 11/30/16
2) Analysis of Dashboard for Quarter Ended 11/30/16
3) Local Grants – Through 12/31/16
WESTLAKE ACADEMY
General Fund
Quarterly Financial Dashboard
Quarter Ended 11/30/16
FY 15/16 FY 16/17
1st Quarter Annual 1st Quarter 1st Quarter Actual vs over (under)
PY Actual Budget Budget CY Actual Adopted budget
Local Interest Earned 466$ 3,000$ 750$ 859$ 114.5%109$
Local WAF Salary Reimbursement 14,662 66,432 16,608 16,123 97.1%(485)
61%Local Blacksmith Donations 668,532 1,000,000 607,756 211,393 34.8%(396,363)
Local Other Local Revenue 5,321 143,256 35,814 52,621 146.9%16,807
Local Athletics 22,448 90,724 22,681 15,642 69.0%(7,039)
Local Transportation Fees 3,113 28,400 7,100 1,625 22.9%(5,475)
Local Parking Fees 4,575 25,050 6,263 1,145 18.3%(5,118)
Local Food/Beverage 1,500 6,000 1,500 2,000 133.3%500
Local Town Contribution 315,000 315,000 315,000 315,000 100.0%-
1,035,617 1,677,862 1,013,472 616,408 60.8%(397,064)
State Foundation/Available Funds 1,531,341 6,270,985 1,567,746 1,556,198 99.3%(11,548)
State TRS On-behalf - 450,326 112,582 94,052 83.5%(18,530)
1,531,341 6,721,311 1,680,328 1,650,250 98.2%(30,078)
2,566,958$ 8,399,173$ 2,693,800$ 2,266,658$ 84.1%(427,142)$
FY 15/16 FY 16/17
1st Quarter Annual 1st Quarter 1st Quarter Actual vs over (under)
PY Actual Budget Budget CY Actual Adopted budget
11 Instructional 1,308,010 4,788,354 1,417,674 1,413,330 99.69%(4,344)
12 Resources & Media 22,726 84,089 24,589 25,914 105.39%1,325
13 Curriculum and Staff Dev 38,649 127,802 31,951 41,665 130.40%9,715
21 Instructional Leadership 47,820 276,548 82,668 75,450 91.27%(7,218)
23 School Leadership 183,543 851,510 231,595 227,860 98.39%(3,735)
31 Guidance & Counseling 66,514 236,600 67,339 57,937 86.04%(9,402)
33 Health Services 18,806 68,024 20,182 20,624 102.19%442
36 CoCurricular Activities 38,540 175,826 48,491 58,546 120.74%10,055
41 Administration 138,502 276,495 123,630 121,644 98.39%(1,986)
51 Maintenance & Operations 242,155 940,838 235,210 176,005 74.83%(59,205)
53 Data Processing 38,502 192,401 48,100 43,479 90.39%(4,621)
71 Debt Service 85,780 257,238 251,785 251,785 100.00%-
2,256,046$ 8,397,745$ 2,619,820$ 2,544,735$ 97.13%(75,085)$
61xx Payroll & Related 1,641,899 6,290,364 1,851,908 1,852,415 100.03%507
62xx Prof & Contracted Srv 267,791 1,024,552 286,220 207,947 72.65%(78,273)
63xx Supplies & Materials 84,980 374,383 99,009 72,882 73.61%(26,127)
64xx Other Operating Costs 175,596 451,208 130,898 159,706 122.01%28,808
65xx Debt Services 85,780 257,238 251,785 251,785 100.00%-
2,256,046$ 8,397,745$ 2,619,820$ 2,544,735$ 97.13%(75,085)$
FY 15/16 FY 16/17
1st Quarter Annual 1st Quarter 1st Quarter
PY Actual Budget Budget CY Actual
310,912$ 1,428$ 73,980$ (278,077)$
1,482,517 1,071,036 1,071,036 1,071,036
1,793,429$ 1,072,464$ 1,145,016$ 792,959$
113,650 11,000 11,000 11,000
1,679,779$ 1,061,464$ 1,134,016$ 781,959$
78 46 34
83 47 34
21,511$ 23,008$ 23,008$
FY 16/17 ADOPTED BUDGET DASHBOARD VARIANCE
Total Revenues and Other Sources
Total Local Revenues
Total State Revenues
REVENUES and OTHER SOURCES
# of Operating Days (including Assigned)
Daily Operating Cost
Net Revenues Over (Under) Exp
Beginning Fund Balance (Audited)
Ending Fund Balance
Assigned Fund Balance
Ending Fund Balance (Unassigned)
# of Operating Days (Unassigned)
EXPENDITURES and OTHER USES
DASHBOARD VARIANCE
Total Expenditures and Other Uses
OBJECT CODES
FY 16/17 ADOPTED BUDGET
Total Expenditures and Other Uses
OBJECT CODES
FY 16/17 ADOPTED BUDGET
Summary
Positive >95%
Cautious 75% -95%
Negative <75%
Revenue Legend
Positive <100%
Cautious 101% -110%
Negative >111%
Expenditure Legend
1
WESTLAKE ACADEMY
Analysis of Dashboard for Quarter Ended 11/30/2016
GENERAL FUND
REVENUES
Blacksmith Gifts and Donations – 34.8% - (-$396,363)
•Blacksmith receipts from November in the prior year included the annual Giving Day
donation of $381,952. Giving Day 2016 donation totaling $620,613 was not received from
Communities Foundation of Texas until December 2016. Due to overwhelming support of
Westlake Academy, Giving Day increased by 62.5%.
•As of November 2016, contributions received and pledged from families and corporate
donors total $1,055,144, which is 105% of the $1M goal for 2016-2017.
Athletic Revenue – 69.0% - (-$7,039)
•A large portion of Athletic revenues, which are driven by student participation, are
collected during registration week in August of each year. However, in the 1st quarter of
2015, many registrations were paid in September after the sport began in August. A late
fee was instituted in August 2016 to encourage timely payments. Based on total receipts
of $97,940 received in FY 2015-16, 25.1% ($24,559) was received in August 2016;
therefore, this shortfall should even-out when August collections for 2017 are received.
Transportation Fees – 22.9% - (-$5,475)
•Similar to the Athletic Revenue, the majority of Transportation Fees are collected with the
Back-to-School fees. Based on 2015-2016 receipts of $9,763, 24.6% ($2,400) were
received in August 2016.
•In the spring of 2016, the Academy went through the Charter renewal process and
received a 10- year Charter renewal.
o As a condition of the renewal, TEA required the Academy to discontinue the
annual transportation fees. TEA asserted that the fee could be perceived as a
condition of enrollment. As a public Charter school, the Academy is a tuition
free institution.
o During the budget process, the Academy was negotiating with TEA to allow this
fee. The Academy’s contention was that the transportation fee was voluntary
and not a condition of enrollment or connected to enrollment.
o TEA did not yield to the Academy’s position; therefore, the transportation fee
was discontinued.
•This line-item will be amended to reflect the TEA requirement which we were unable to
negotiate.
2
WESTLAKE ACADEMY
Analysis of Dashboard for Quarter Ended 11/30/2016
GENERAL FUND
Parking Fees – 18.3% - (-$5,118)
•Similar to the Athletic and Transportation revenue, the majority of Parking Fees are
collected with the Back-to-School fees. Based on 2015-2016 receipts of $13,005, 60.1%
($7,818) were received in August 2016.
•In addition, the parking rate in the 2016-17 school year decreased to $100 per student
compared to $125 per student in the 2015-16 school year, creating a decrease in revenue
collected.
•This fee is based on the number of drivers annually and will vary. Teachers are no longer
required to pay for parking.
•This line-item will also need to be amended to reflect the reduction in the parking rate
which had not been determined at the time of budget preparation.
TRS On-Behalf – 83.5% - (-$18,530)
•TRS On-Behalf, a matching revenue and expenditure entry, has typically been recorded in
August in prior years. This entry records the amount of state funding paid to the Teacher
Retirement System of Texas on behalf of Westlake Academy employees. (No actual cash
entry on our books.)
•Beginning with the 2016-2017 school year, the entry has been recorded on a monthly
basis to reflect a more accurate accounting throughout the school year.
•We are in discussions with the Service Center regarding this variance.
EXPENDITURES – Function Code
Resources & Media (12) – 105.39% ($1,325)
•The Academy has a new librarian who has weeded out the literary collection and
purchased new literature that has a greater appeal to our student body.
•Expenditures should even out as the school year progresses.
Curriculum & Staff Development (13) – 130.40% ($9,715)
•Training costs for IB training has seen a higher participation compared to the same time
during the prior year.
•In addition, several conference and workshop registrations have been paid in advance to
take advantage of early registration discounted prices.
Health Services (33) – 102.19% ($442)
•Additional health supplies were purchased in preparation for the beginning of the school
year.
3
WESTLAKE ACADEMY
Analysis of Dashboard for Quarter Ended 11/30/2016
GENERAL FUND
Co Curricular Activities (36) – 120.74% ($10,055)
•The necessity of replacing athletic equipment normally occurs at the beginning of the
school year in preparation for the sport seasons.
•In prior years, the use of parent drivers and car pools were included to supplement
transportation for athletic events. Due to possible liability issues with this practice, school
administration has elected to only hire outside vendors to transport athletes as needed.
•Additional travel has been needed for new academic co-curricular organizations that are
competing on a State and National level, i.e. Debate, Mock Trial, TED Talk, Math Honors
competition team and Model UN.
•The Academy is in conversations regarding a long-term solution to transportation needs.
EXPENDITURES – Object Code
64XX Other Operating Costs – 122.01% ($28,808)
•See the explanations above in the following categories:
o Curriculum & Staff Development (training)
o Co-Curriculum Activities (transportation)
4
Grant
Amount
Grant
Amount
Total
Expended
Total
Expended Total Expended Remaining
Number Source of Grant Description of Grant Awarded Received Prior Years FY 16/17 All Years Balance Notes/Comments
484 (17)FWAS Grade 4 Birdhouse Project (FY15-16) $ 400.00 $ 400.00 $ 349.86 $- $ 349.86 50.14$
Sub-Total: Fort Worth Audobon Society $ 400.00 $ 400.00 $ 349.86 $- $ 349.86 $ 50.14
480 Hudson Foundation Support the Mentor Program ($15K) and Discretionary Funds ($5K) $ 20,000.00 $ 20,000.00 $ 16,874.92 $ 2,603.15 $ 19,478.07 521.93$
482 Hudson Foundation
Support transformational spece, intervention support, local student
travel, "Best Place" dreaming, Ron Clark Academy, IMES,
Communications for TOW
90,424.00 90,424.00 - 14,797.86 14,797.86 75,626.14
496 Hudson Foundation Support the overall programming for Westlake Academy students in
an effort to maximize personal potential of every student 175,000.00 175,000.00 158,034.30 12,616.75 170,651.05 4,348.95
Sub-Total: Hudson Foundation $ 285,424.00 $ 285,424.00 $ 174,909.22 $ 30,017.76 $ 204,926.98 $ 80,497.02
484 (21)HOC G5 Strengths Explorer $ 979.50 $- $ 979.50 $ 979.50 -$ COMPLETE
484 (23)HOC Brain-Based Science & Learning Conference 200.00 - - 200.00
484 (24)HOC National Art Educator's Convention 200.00 - - 200.00
Sub-Total: HOC $ 1,379.50 $- $- $ 979.50 $ 979.50 $ 400.00
484 (21)WAF G5 Strengths Explorer $ 979.50 $- $ 979.50 $ 979.50 -$ COMPLETE
484 (22)WAF CPR Training & Equipment 4,122.80 - - 4,122.80
484 (23)WAF Brain-Based Science & Learning Conference 3,975.00 - - 3,975.00
484 (24)WAF National Art Educator's Convention 2,857.00 - - 2,857.00
484 (25)WAF National Council of Mathematics Conference 6,855.00 - - 6,855.00
Sub-Total: WA Foundation $ 18,789.30 $- $- $ 979.50 $ 979.50 $ 17,809.80
482 Hudson Foundation Communications Support for TOW $ 9,576.00 $ 9,576.00 $- $ 6,267.25 $ 6,267.25 3,308.75$
Sub-Total: Town of Westlake (Communications Support) $ 9,576.00 $ 9,576.00 $- $ 6,267.25 $ 6,267.25 $ 3,308.75
TOTAL ACADEMY LOCAL GRANTS $ 315,568.80 $ 295,400.00 $ 175,259.08 $ 38,244.01 $ 213,503.09 $ 102,065.71
WESTLAKE ACADEMY FY 2016-2017
LOCAL GRANT SUMMARY
December 30, 2016
5
DISCUSSION ITEMS
a. Presentation and discussion of the FY 2015-2016 annual audit report from
Weaver and Tidwell, L.L.P.
b. Presentation and discussion of the PYP Science and related STAAR assessment
preparation.
c. Presentation and discussion regarding the release of the new National Student
Clearinghouse data on Westlake Academy graduates.
d. Presentation and discussion regarding the Indicators for A-F Academic
Accountability System.
Board of
Trustees
Item # 4 – Discussion
Items
estlake Academy Board of Trustees
TYPE OF ACTION
Workshop - Discussion Item
Westlake Board Meeting
Monday, January 09, 2017
TOPIC: Presentation and discussion of the FY 2015-2016 annual audit report from
Weaver and Tidwell, L.L.P.
STAFF CONTACT: Debbie Piper
Finance Director
Strategic Alignment
Vision, Value, Mission Perspective Curriculum Outcome
Objective
Vision: Westlake Academy
inspires college bound
students to achieve their
highest individual
potential in a nuturing
environment that fosters
the traits found in the IB
Learner Profile.
Fiscal Stewardship PYP / MYP / DP Improve Financial
Stewardship
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: September 1, 2015 Completion Date: August 31, 2016
Funding Amount: $12,800 Status - Funded Source - General Fund
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
Weaver and Tidwell, L.L.P. has completed the Westlake Academy 2015-2016 annual financial
audit report. As in prior years, we again had no “Findings”, reportable conditions nor material
weaknesses to be reported to TEA. Findings are items required by TEA to be reported regarding
TEA compliance, large variances in budget vs. actual balances, etc. TEA doesn’t necessarily look
upon these as bad (they require an explanation of all “Findings” and review in subsequent years),
but it certainly looks good for the Academy not to have any for the current year.
Following is a summary of the variances found on page 36 of the audit. This schedule reflects
only the General Fund.
REVENUES – Under budget by $88K – Local Sources under by $155K
• Primarily due to:
o Blacksmith Program– Blacksmith revenue was $96K less than anticipated. The
budget for FY 16-17 is $1M and by all indications to-date, we will exceed our
goal.
o Back to School and Technology Use fees - Based on the ruling from TEA we
couldn’t charge BTS fees which we typically receive a large amount in August
(Mechelle was still trying to work with them at budget time); Technology use fees
represents purchase of insurance by parents which is by choice.
EXPENDITURES – Under budget by $49K; Variances over budget are noted below:
• Function 11 – Payroll related
• Function 23 – Salary previously paid with one of the Hudson grants had to be re-classed
to the General Fund
• Function 31 – Additional expenditure for SPED consultants. Received several invoices
regarding contracted services in August that were not anticipated.
• Function 41 – Attorney fees – Additional SPED meetings and VISA expenditures
• Function 61 – Payroll related
Please review the Management Discussion and Analysis document included in the audit report for
statistical information during the year ended August 31, 2016.
RECOMMENDATION
Recommend approval of the resolution approving the FY 2015-2016 annual audit as submitted.
ATTACHMENTS
Audit report for fiscal year ended August 31, 2016
estlake Academy Board of Trustees
TYPE OF ACTION
Workshop - Discussion Item
Westlake Board Meeting
Monday, January 09, 2017
TOPIC: Presentation and discussion of the PYP Science and related STAAR
Assessment Preparation
STAFF CONTACT: Rod Harding (PYP Principal), Mr. Sam Febres, Mrs. Laura Fischer and
Mrs. Amanda Bunch (Grade 5 Teachers)
Strategic Alignment
Vision, Value, Mission Perspective Curriculum Outcome
Objective
Academic Excellence Academic
Operations Primary Years Programme Optimize Student
Potential
Strategic Initiative
Time Line - Start Date: September 1, 2016 Completion Date: May 31, 2017
Funding Amount: $0 Status - Funded Source - Self-funded
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
As a follow up to the August Board of Trustees (BOT) meeting presentation of the ‘IB, AP,
STAAR, ISA and AAPPL Student Assessment for 2015-2016, the agenda memo and discussion
focusses on developments and measures taken to improve student achievement in Grade 5
Science.
The agenda item will provide board members with an update of academic progress. Grade 5
students will be attending the meeting to show and discuss their recent STEM projects and the
PYP administration Grade 5 teachers will give an analysis of assessment results, initiatives and
strategies from the September through December period.
RECOMMENDATION
Review and discussion of the related topic.
ATTACHMENTS
PowerPoint presented with student and teacher discussion.
estlake Academy Board of Trustees
TYPE OF ACTION
Workshop - Discussion Item
Westlake Board Meeting
Monday, January 09, 2017
TOPIC: Presentation and discussion regarding the release of the new National
Student Clearinghouse data on Westlake Academy graduates. This data
will reflect the current enrollment, retention, and graduation status of all
Westlake Academy alumni.
STAFF CONTACT: Carl Tippen, College Counselor / Stacy Stoyanoff, DP Principal
Strategic Alignment
Vision, Value, Mission Perspective Curriculum Outcome
Objective
Academic Excellence Academic
Operations Diploma Programme
Increase the Future
Readiness of All
Students
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: September 1, 2011 Completion Date: September 1, 2016
Funding Amount: N/A Status - Not Funded Source - N/A
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
This report is an annual update and is informative only. The National Student Clearinghouse data
will show the enrollment, retention, and graduation rates for each Westlake Academy graduating
class from 2010 to 2015. The National Student Clearinghouse collects this data from more than
3,600 participating colleges and universities throughout the country. Please note that not all
institutions of higher learning provide data to the clearinghouse. This report will analyze the
data and compare the progress of Westlake Academy graduates to current national trends.
RECOMMENDATION
Review and discussion of the report.
ATTACHMENTS
Report will be presented at the meeting.
Page 1 of 2 1
estlake Academy Board of Trustees
TYPE OF ACTION
Workshop - Discussion Item
Westlake Board Meeting
Monday, January 09, 2017
TOPIC: Presentation and discussion of the Indicators for A-F Academic
Accountability System
STAFF CONTACT: Jennifer Furnish, Student Services Administrator
Dr. Mechelle Bryson, Executive Director
Strategic Alignment
Vision, Value, Mission Perspective Curriculum Outcome
Objective
Academic Excellence Academic
Operations PYP / MYP / DP
Improve the
Efficiences of
Operational Systems
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: January 9, 2017 Completion Date: June 5, 2018
Funding Amount: NA Status - N/A Source - N/A
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
The 84th Legislature passed HB 2804, changing the Texas school accountability system so that
every campus and district receives one of five ratings from A-F. Much like students receive grades
in individual subjects and those are combined for a GPA, the law requires schools and districts to
be issued grades based on five different areas of performance or “domains,” and those five grades
must be combined into a single overall rating.
The ratings will be issued for the first time in August 2018. The law requires a preliminary work-
in-progress report noting potential grades by domain to be issued to the legislature by January 1,
Page 1 of 2 2
2017 (Westlake Academy received our grades on December 30th). Given the limitations of data
available, this report will feature possible grades for four of the five domains, and will not include
an overall rating for any campus or district. We will present the current “grades” for Westlake
Academy while providing a general overview of what data is utilized in determining our scores
and how this is likely to impact the academy moving forward.
RECOMMENDATION
Staff recommends future decisions regarding academy academic programs be made with the new
accountability system in mind.
ATTACHMENTS
Presentation will be shown at board meeting.
REVIEW OF CONSENT AGENDA ITEMS
a. Consider approval of the minutes from the December 5, meeting.
b. Consider approval of Resolution 17-01, Approving the FY 2015-2016
annual audit report from Weaver and Tidwell, L.L.P.
c. Consider approval of Resolution 17-02, Adopting the 2017-2018 School
Calendar.
Board of
Trustees
Item # 5 – Review of
Consent Agenda Items
BOARD RECAP / STAFF DIRECTION
Board of
Trustees
Item # 6 – Board Recap /
Staff Direction
Board of
Trustees
Item # 7 – Adjournment
Work Session
ITEMS OF COMMUNITY INTEREST: President and
Trustee Reports on Items of Community Interest pursuant to
Texas Government Code Section 551.0415 the Board of
Trustees may report on the following items: (1) expression
of thanks, congratulations or condolences; (2) information
about holiday schedules; (3) recognition of individuals; (4)
reminders about upcoming Board of Trustee events; (5)
information about community events; and (6)
announcements involving imminent threat to public health
and safety.
WA 2016 Alumni Reunion & DP Ceremony (All visitors must check in at front office-thank you)
Thursday, January 5, 2017; Alumni luncheon - 12:00 pm and Program begins at 1:45 pm
WA Campus: Alumni luncheon will be in the former Performance Hall; Program to follow at 1:45 pm in
the gym.
Coffee & Conversation with the Mayor/Board President
Monday, January 9, 2017; 8:00 – 9:30 am
Marriott Solana Hotel – Great Room
Town Council Meeting
Monday, January 9, 2017; 5:00 pm
Westlake Town Hall, Solana – Council Chamber/Courtroom
WA Board of Trustees Workshop/Meeting
Monday, January 9, 2017; 5:15 pm/6:00 pm
Westlake Town Hall, Solana – Council Chamber/Courtroom
Planning & Zoning Workshop/Meeting
Tuesday, January 10, 2017; 5:00 pm/6:00 pm
Westlake Town Hall, Solana – Council Chamber/Courtroom
Westlake Municipal offices & Westlake Academy closed for Martin Luther King, Jr. holiday
Monday, January 16, 2017
Town Council Workshop/Meeting
Monday, January 23, 2017; 5:00 pm/6:30 pm
Westlake Town Hall, Solana – Council Chamber/Courtroom
Coming up in February…
Northeast Leadership Forum Annual Meeting & Award Luncheon
Friday, February 3, 2017; 11:30 am – 1:00 pm
North Richland Hills Centre – Grand Hall, 6000 Hawk Ave, NRH 76180
*Please let Ginger know of your attendance plans
Northeast Tarrant Transportation Summit
Friday, February 17, 2017; 9:30 am – 1:30 pm
Hurst Conference Center
*Please let Ginger know of your attendance plans
Save the Date: WA Gallery Night on Saturday, March 4, 2017!
*For WA Athletic events, please check the appropriate sport’s category box on the WA
Calendar webpage for times.
Board of
Trustees
Item # 2 – Items of
Community Interest
CITIZEN COMMENTS: This is an opportunity for citizens to address the Board on any matter
whether or not it is posted on the agenda. The Board cannot by law take action nor have any
discussion or deliberations on any presentation made to the Board at this time concerning an
item not listed on the agenda. Any item presented may be noticed on a future agenda for
deliberation or action.
Board of
Trustees
Item # 3 – Citizen
Comments
CONSENT AGENDA: All items listed below are considered routine by the Board of
Trustees and will be enacted with one motion. There will be no separate discussion of
items unless a Board member or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
a. Consider approval of the minutes from the December 5, meeting.
b. Consider approval of Resolution 17-01, Approving the FY 2015-2016
annual audit report from Weaver and Tidwell, L.L.P.
c. Consider approval of Resolution 17-02, Adopting the 2017-2018 School
Calendar.
Board of
Trustees
Item # 4 – Consent
Agenda
BOT Minutes 12/05/16
Page 1 of 4
WESTLAKE ACADEMY
BOARD OF TRUSTEES MEETING
December 5, 2016
PRESENT: President Laura Wheat, Trustees: Carol Langdon, Rick Rennhack, and Alesa
Belvedere. Wayne Stoltenberg arrived at 5:12 p.m.
ABSENT: Michael Barrett
OTHERS PRESENT: Superintendent Tom Brymer, Assistant to the Superintendent
Amanda DeGan, MYP Principal Dr. Andra Barton, PYP Principal
Rod Harding, Student Services Administrator Jennifer Furnish,
College Counselor Carl Tippen, DP Principal/Coordinator Stacy
Stoyanoff, Assistant Principal & Athletic Director Alan Burt,
Director of Finance Debbie Piper, Director of Human Resources &
Administrative Services Todd Wood, Director of Communications
Ginger Awtry, Director of Facilities and Parks & Recreation Troy
Meyer, Chief Richard Whitten.
Work Session
1. CALL TO ORDER
President Wheat called the work session to order at 5:28 p.m.
2. PLEDGE OF ALLEGIANCE
President Wheat led the Pledge of Allegiance to the United States and Texas flags.
3. RECOGNIZE AND HONOR FALL ATHLETES MEN’S AND WOMEN’S CROSS
COUNTRY AND WOMAN’S VOLLEYBALL TEAMS.
Mr. Burt recognized the Men’s and Women’s Cross Country and Women’s Volleyball
Teams:
BOT Minutes 12/05/16
Page 2 of 4
Cross Country Coach Mrs. Cawthra provided an overview of the team’s accomplishments
and training schedule. Students included: Cooper Cawthra, Sam Febres, Robby
Fitzgerald, Justin McClelland, Connor Kraska, Landry Griffin, Nate Lindberg, AJ Kozman,
Bella White, Cassidy Kraska, Bianca Romero, Emmaday Ormond, and Amareesa
Robinson.
Volleyball Coach Mr. Beaudry provided an overview of the team’s accomplishments and
training schedule. Students included: Emma Hansen, Rachel Archangel, Bobbi Crim,
Sophia Carino, Danie Wood, Macy Orman, Neena Purdue, Katharina Mitchell, Jamie
Goble, Madison Goble, Emily Thompson, Olivia Withers and Brynn Jones.
4. PRESENTATION AND DISCUSSION REGARDING THE EXCHANGE STUDENTS
FROM COSTA RICA.
Mrs. Maru Busico-Flight and Mrs. Furnish provided an overview of the program.
Discussion ensued regarding the arrival of students from Costa Rica - Ana Barbara
Marchena and Mileidy Esponoza’s, who are staying with the Stoltenberg’s and Fitzgerald’s
families, experiences and plans, and the student selection process.
5. STUDENT PRESENTATION REGARDING THE EAST COAST COLLEGE TOUR.
Mr. Tippen provided an overview of the tour. The group visited Boston College, Boston
University, Tufts University, Harvard University, Brown University, Yale University,
Columbia University, and New York University. While in Boston the group toured Paul
Revere’s home, the Old North Church, went on a Ghost Tour, visited Quincy Market &
Faneuil Hall, and the Boston Commons. While in New York, the group went to
Rockefeller Center, Chinatown, Little Italy, Washington Square Park in Greenwich Village,
saw the Broadway show Matilda, took the Staten Island Ferry, saw the 911 Memorial and
Central Park. Student Robert Fitzgerald stated he enjoyed the tour and it provided
insight when selecting a college.
6. REVIEW OF CONSENT AGENDA ITEMS LISTED ON THE REGULAR MEETING
AGENDA.
No additional discussion.
7. BOARD RECAP / STAFF DIRECTION
No additional direction provided.
BOT Minutes 12/05/16
Page 3 of 4
8. ADJOURNMENT
President Wheat adjourned the work session at 5:56 p.m.
Regular Session
1. CALL TO ORDER
President Wheat called the regular session to order at 6:08 p.m.
2. ITEMS OF COMMUNITY INTEREST:
Ms. Awtry provided an overview of upcoming events.
3. CITIZEN COMMENTS:
No one addressed the Board.
4. CONSENT AGENDA:
a. Consider approval of the minutes from the November 7, 2016, meeting.
MOTION: Trustee Belvedere made a motion to approve the consent
agenda. Trustee Langdon seconded the motion. The motion
carried by a vote of 4-0.
5. FUTURE AGENDA ITEMS:
Rennhack – Discuss and define collaboration partner school qualifications.
Trustee Rennhack would like to discuss the qualifications and parameters determining
the partner schools. Trustee Stoltenberg and Langdon made a motion to discuss the
item at a future meeting.
BOT Minutes 12/05/16
Page 4 of 4
6. ADJOURNMENT
There being no further business before the Board, President Wheat asked for a motion to
adjourn the meeting.
MOTION: Trustee Rennhack made a motion to adjourn the regular session.
Trustee Langdon seconded the motion. The motion carried by a
vote of 4-0.
President Wheat adjourned the regular session at 6:11 p.m.
APPROVED BY THE BOARD OF TRUSTEES ON JANUARY 9, 2017.
ATTEST:
____________________________
Laura Wheat, President
_____________________________
Kelly Edwards, Board Secretary
estlake Academy Board of Trustees
TYPE OF ACTION
Regular Meeting - Consent
Westlake Board Meeting
Monday, January 09, 2017
TOPIC: Consider a Resolution approving the FY 2015-2016 annual audit report
from Weaver and Tidwell, L.L.P.
STAFF CONTACT: Debbie Piper
Finance Director
Strategic Alignment
Vision, Value, Mission Perspective Curriculum Outcome
Objective
Vision: Westlake Academy
inspires college bound
students to achieve their
highest individual
potential in a nuturing
environment that fosters
the traits found in the IB
Learner Profile.
Fiscal Stewardship PYP / MYP / DP Improve Financial
Stewardship
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: September 1, 2015 Completion Date: August 31, 2016
Funding Amount: $12,800 Status - Funded Source - General Fund
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
Weaver and Tidwell, L.L.P. has completed the Westlake Academy 2015-2016 annual financial
audit report. As in prior years, we again had no “Findings”, reportable conditions nor material
weaknesses to be reported to TEA. Findings are items required by TEA to be reported regarding
TEA compliance, large variances in budget vs. actual balances, etc. TEA doesn’t necessarily look
upon these as bad (they require an explanation of all “Findings” and review in subsequent years),
but it certainly looks good for the Academy not to have any for the current year.
Following is a summary of the variances found on page 36 of the audit. This schedule reflects
only the General Fund.
REVENUES – Under budget by $88K – Local Sources under by $155K
• Primarily due to:
o Blacksmith Program– Blacksmith revenue was $96K less than anticipated. The
budget for FY 16-17 is $1M and by all indications to-date, we will exceed our
goal.
o Back to School and Technology Use fees - Based on the ruling from TEA we
couldn’t charge BTS fees which we typically receive a large amount in August
(Mechelle was still trying to work with them at budget time); Technology use fees
represents purchase of insurance by parents which is by choice.
EXPENDITURES – Under budget by $49K; Variances over budget are noted below:
• Function 11 – Payroll related
• Function 23 – Salary previously paid with one of the Hudson grants had to be re-classed
to the General Fund
• Function 31 – Additional expenditure for SPED consultants. Received several invoices
regarding contracted services in August that were not anticipated.
• Function 41 – Attorney fees – Additional SPED meetings and VISA expenditures
• Function 61 – Payroll related
Please review the Management Discussion and Analysis document included in the audit report for
statistical information during the year ended August 31, 2016.
RECOMMENDATION
Recommend approval of the resolution approving the FY 2015-2016 annual audit as submitted.
ATTACHMENTS
1. Resolution
2. Audit report for fiscal year ended August 31, 2016
Resolution 17-01
Page 1 of 2
WESTLAKE ACADEMY
RESOLUTION NO. 17-01
A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES
APPROVING THE FISCAL YEAR 2015-2016 ANNUAL AUDIT REPORT FROM
WEAVER AND TIDWELL, L.L.P.
WHEREAS, Section 7.3.6 of the Data Collection & Reporting section of the Financial
Accountability System Resource Guide Update 11.0 requires that the annual financial and
compliance report be audited by an independent auditor, and
WHEREAS, Section 7.3.6 of the Data Collection & Reporting section of the Financial
Accountability System Resource Guide Update 11.0 requires the audit report be submitted to the
Division of School Financial Audits of TEA no later than 150 days after the close of the fiscal
year, and
WHEREAS, the audit report must be approved by the Board of Trustees.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
WESTLAKE ACADEMY:
SECTION 1: The above findings are hereby found to be true and correct and are
incorporated herein in its entirety.
SECTION 2: That the Board of Trustees of Westlake Academy hereby approves the
fiscal year 2015-2016 annual audit report from Weaver and Tidwell, L.L.P. attached as Exhibit
“A”,
SECTION 3: If any portion of this resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Board hereby determines that it would have adopted this Resolution without the
invalid provision.
Resolution 17-01
Page 2 of 2
SECTION 4: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED BY THE BOARD OF TRUSTEES OF WESTLAKE
ACADEMY, A CHARTER SCHOOL OF THE STATE OF TEXAS, ON THE 9th DAY
OF JANUARY, 2017.
_____________________________
ATTEST: Laura Wheat, President
_____________________________ ______________________________
Kelly Edwards, Board Secretary Thomas E. Brymer, Superintendent
APPROVED AS TO FORM:
____________________________
Janet S. Bubert or L. Stanton Lowry,
School Attorney
WESTLAKE ACADEMY
(A COM PONENT UNIT OF THE TOWN OF WESTLAKE)
ANNUAL FINANCIAL REPORT
FOR THE YEAR ENDED AUGUST 31, 2016
Exhibit Page
Certificate of Board 1
Independent Auditor's Report 2
Management's Discussion and Analysis 5
Basic Financial Statements
Government Wide Statements:
A-1 Statement of Net Position 12
B-1 Statement of Activities 13
Governmental Fund Financial Statements:
C-1 Balance Sheet 14
C-2 Statement of Revenues, Expenditures, and Changes in Fund Balance 15
Fiduciary Funds:
D-1 Statement of Fiduciary Net Position 16
Notes to the Basic Financial Statements 17
Required Supplementary Information
E-1 Budgetary Comparison Schedule - General Fund 36
Notes to Budgetary Comparison Schedule 37
E-2 Schedule of Academy's Proportionate Share of Net Pension Liability -
Teacher Retirement System 38
E-3 Schedule of Contributions - Teacher Retirment System 39
Combining Statements
Nonmajor Governmental Funds:
F-1 Combining Balance Sheet 40
F-2 Combining Statement of Revenues, Expenditures, and Changes in Fund Balances 42
Internal Control Report
Independent Auditor's Report on Internal Control Over Financial Reporting and on Compliance and
Other Matters Based on an Audit of Financial Statements Performed in
Accordance with Government Auditing Standards 44
TABLE OF CONTENTS
1
CERTIFICATE OF BOARD
WESTLAKE ACADEMY TARRANT 220-810
Name of School County Co.-District Number
We, the undersigned, certify that the attached annual financial reports of the above-named school were
reviewed and (check one) approved disapproved for the year ended August 31,
2016 at a meeting of the Board of Trustees of such school on the 9th day of January, 2017.
Signature of Board Secretary Signature of Board President
If the Board of Trustees disapproved of the auditors' report, the reason(s) for disapproving it is(are):
(attach list as necessary)
FINANCIAL SECTION
AN INDEPENDENT MEMBER OF BAKER TILLY INTERNATIONAL WEAVER AND TIDWELL, L.L.P. CERTIFIED PUBLIC ACCOUNTANTS AND ADVISORS 12221 MERIT DRIVE, SUITE 1400, DALLAS, TX 75251 P: 972.490.1970 F: 972.702.8321
INDEPENDENT AUDITOR'S REPORT
Board of Trustees
Westlake Academy
Report on the Financial Statements
We have audited the accompanying financial statements of the governmental activities, the
discretely presented component unit, each major fund, and the aggregate remaining fund
information of Westlake Academy (the Academy), a component unit of the Town of Westlake, as
of and for the year ended August 31, 2016, and the related notes to the financial statements,
which collectively comprise the Academy's basic financial statements as listed in the table of
contents.
Management's Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial
statements in accordance with accounting principles generally accepted in the United States of
America; this includes the design, implementation, and maintenance of internal control relevant
to the preparation and fair presentation of financial statements that are free from material
misstatement, whether due to fraud or error.
Auditors' Responsibility
Our responsibility is to express opinions on these financial statements based on our audit. We
conducted our audit in accordance with auditing standards generally accepted in the United
States of America and the standards applicable to financial audits contained in Government
Auditing Standards, issued by the Comptroller General of the United States. Those standards
require that we plan and perform the audit to obtain reasonable assurance about whether the
financial statements are free from material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and
disclosures in the financial statements. The procedures selected depend on the auditor’s
judgment, including the assessment of the risks of material misstatement of the financial
statements, whether due to fraud or error. In making those risk assessments, the auditor
considers internal control relevant to the entity's preparation and fair presentation of the
financial statements in order to design audit procedures that are appropriate in the
circumstances, but not for the purpose of expressing an opinion on the effectiveness of the
entity's internal control. Accordingly, we express no such opinion. An audit also includes
evaluating the appropriateness of accounting policies used and the reasonableness of
significant accounting estimates made by management, as well as evaluating the overall
presentation of the financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a
basis for our audit opinions.
Westlake Academy
Page 3
Opinions
In our opinion, the financial statements referred to above present fairly, in all material respects,
the respective financial position of the governmental activities, the discretely presented
component unit, each major fund, and the aggregate remaining fund information of Westlake
Academy, as of August 31, 2016, and the respective changes in financial position for the year
then ended in accordance with accounting principles generally accepted in the United States of
America.
Other Matters
Required Supplementary Information
Accounting principles generally accepted in the United States of America require that the
management's discussion and analysis, budgetary comparison information, and TRS pension
schedules on pages 5 through 11, 36 and 37, 38 and 39, respectively, be presented to
supplement the basic financial statements. Such information, although not a part of the basic
financial statements, is required by the Governmental Accounting Standards Board, who
considers it to be an essential part of financial reporting for placing the basic financial
statements in an appropriate operational, economic, or historical context. We have applied
certain limited procedures to the required supplementary information in accordance with
auditing standards generally accepted in the United States of America, which consisted of
inquiries of management about the methods of preparing the information and comparing the
information for consistency with management's responses to our inquiries, the basic financial
statements, and other knowledge we obtained during our audit of the basic financial statements.
We do not express an opinion or provide any assurance on the information because the limited
procedures do not provide us with sufficient evidence to express an opinion or provide any
assurance.
Other Information
Our audit was conducted for the purpose of forming opinions on the financial statements that
collectively comprise the Academy's basic financial statements. The nonmajor governmental
funds combining statements are presented for the purposes of additional analysis and are not a
required part of the basic financial statements. The nonmajor governmental funds combining
statements are the responsibility of management and were derived from and relate directly to
the underlying accounting and other records used to prepare the basic financial statements.
Such information has been subjected to the auditing procedures applied in the audit of the basic
financial statements and certain additional procedures, including comparing and reconciling
such information directly to the underlying accounting and other records used to prepare the
basic financial statements or to the basic financial statements themselves, and other additional
procedures in accordance with auditing standards generally accepted in the United States of
America. In our opinion, the nonmajor governmental funds combining and individual statements
are fairly stated in all material respects in relation to the basic financial statements as a whole.
Westlake Academy
Page 4
Other Reporting Required by Government Auditing Standards
In accordance with Government Auditing Standards, we have also issued our report dated
January 3, 2017, on our consideration of the Academy's internal control over financial reporting
and on our tests of its compliance with certain provisions of laws, regulations, contracts, and
grant agreements and other matters. The purpose of that report is to describe the scope of our
testing of internal control over financial reporting and compliance and the results of that testing,
and not to provide an opinion on internal control over financial reporting or on compliance. That
report is an integral part of an audit performed in accordance with Government Auditing
Standards in considering the Academy's internal control over financial reporting and
compliance.
WEAVER AND TIDWELL, L.L.P.
Dallas, Texas
January 3, 2017
WESTLAKE ACADEMY
(A COMPONENT UNIT OF THE TOWN OF WESTLAKE)
MANAGEMENT’S DISCUSSION AND ANALYSIS
AUGUST 31, 2016
5
This section of Westlake Academy's (the Academy) annual financial report presents our discussion and
analysis of the Academy's financial performance during the fiscal year ended August 31, 2016. Please
read it in conjunction with the Academy's financial statements, which follow this section.
FINANCIAL HIGHLIGHTS
• On the government-wide financial statements, the assets of the Academy exceeded liabilities
by $289,897 (Net Position). This is a decrease of $1,066,415 for the year ended August 31,
2016.
• The Academy had $10,275,361 in expenses related to governmental activities, of which
$3,195,636 of these expenses were offset by program-specific charges for services or grants
and contributions. This is a total expense increase of $1,677,100 from the prior year.
• The General Fund reported a fund balance this year of $1,071,036, a decrease of $411,121
from the prior year.
OVERVIEW OF THE FINANCIAL STATEMENTS
This annual report consists of three parts: management’s discussion and analysis (this section), basic
financial statements, and required supplementary information. The basic financial statements present
different views of Academy:
• The first two statements are government-wide financial statements that provide both long-term
and short-term information about the Academy's overall financial status.
• The remaining statements are fund financial statements that focus on individual parts of the
government, reporting the Academy’s operations in more detail than the government-wide
statements.
• The governmental funds statements tell how general government services were financed in
the short term as well as what remains for future spending.
• Fiduciary fund statements provid e information about the financial relationships in which the
District acts solely as a trustee or agent for the benefit of others, to whom the resources in
question belong.
The financial statements also include notes (starting on page 17) that explain some of the information in
the financial statements and provide more detailed data. The statements are followed by a section of
required supplementary information that further explains and supports the information in the financial
statements.
The combining statements for nonmajor funds contain even more information about the Academy's
individual funds.
Figure A-1 summarizes the major features of the Academy's financial statements, including the
portion of the Academy government they cover and the types of information they contain. The
remainder of this overview section of managem ent's discussion and analysis explains the structure
and contents of each of the statements.
Government-wide Statements
The government-wide statements beginning on page 12, report information about the Academy as a
whole using accounting m ethods similar to those used by private-sector companies. Its primary
objecti ve is to show whether the Academy is better or worse off as a result of the year's activities.
The statement of net position includes all of the Academy's assets and liabilities. The facilities used in
the Academy’s operations are included in the Town of Westlake’s financial statements.
All of the current year's revenues and expenses are accounted for in the statement of activities regardless
of when cash is received or paid.
WESTLAKE ACADEMY
(A COMPONENT UNIT OF THE TOWN OF WESTLAKE)
MANAGEMENT’S DISCUSSION AND ANALYSIS
AUGUST 31, 2016
6
The Academy's revenue is divided into those provided by outside parties who share the costs of
some programs, such as payments received from extracurri cular activities and grants provided by the
U.S. Department of Education to assist children with disabilities (program revenue), and general revenue
provided by donations from the public or by Texas Education Agency (TEA) in equalization funding
processes (general revenue). All the Academy's assets are reported whether they serve the current year
or future years. Liabilities are considered regardless of whether they must be paid in the current or
future years.
Scope
Entire
government(except
fiduciary funds) and the
academy's component
units
Activities of the Academy
that are not proprietary or
fiduciary
Instances in which the
Academy is the trustee or
agent for someone else's
resources
Required
Financial
Statements
Statement of Net
Position, Statement of
Activities
Balance Sheet, Statement
of Revenues,
Expenditures and Changes
in Fund Balances
Statement of Fiduciary
Net Position, Statement of
Changes in Fiduciary Net
Position
Accounting basis
and measurement
focus
Accrual accounting and
economic resources
focus
Modified accrual
accounting and current
financial resources focus
Accrual accounting and
economic resources focus
Types of
accountability
information
All assets and liabilities
both financial and
capital, short-term and
long-term
Only assets expected to be
used up and liabilities that
become due during the
year or soon thereafter.
No capital assets included.
All assets and liabilities
both short-term and long-
term; the Academy's funds
do not currently include
capital assets, although
they can.
Types of
Inflow/outflow
Information
All revenues and
expenses during year,
regardless of when cash
is received or paid
Revenue for which cash is
received during or soon
after the end of the year,
expenditures when goods
or services have been
received and payment is
due during the year or
soon thereafter.
All revenues and expenses
during year, regardless of
when cash is received or
paid.
Type of Statement Government-wide Governmental Funds Fiduciary Funds
Figure A-1
Major features of the Academy's Government-wide and Fund Financial Statements
The t wo government-wide statements report the Academy's net position and how it has changed. Net
position-the difference between the Academy's assets, deferred outflows of resources, and
liabilities and deferred inflows of resources-is one way to measure the Academy’s financial health or
position.
• Over time, increases or decreases in the Academy's net position are an indicator of whether its
financial health is improving or deteriorating, respectively.
• To assess the overall health of the Academy, one should consider additional non-financial factors
such as changes in the Academy’s average daily attendance and the condition of the Academy’s
facilities.
The government-wide financial statements of the Academy include the Governmental activities. Most of
the Academy's basic services are included here, such as instruction, curriculum and staff development,
extracurricular activities, maintenance, health services and general administration. State funds, donations
and grants finance most of these activities.
Component Unit
The government-wide financial statements also present the activity of Westlake Academy Foundation, a
discretely presented component unit. The Foundation was organized exclusively for charitable and
educational purposes and provides funds to help support the Academy. During 2016, the Foundation
WESTLAKE ACADEMY
(A COMPONENT UNIT OF THE TOWN OF WESTLAKE)
MANAGEMENT’S DISCUSSION AND ANALYSIS
AUGUST 31, 2016
7
contributed $994,383 to the Academy to enhance educational opportunities. These contributions are
recorded as operating grants and contributions in the Statement of Activities.
Fund Financial Statements
The fund financial statements begin on page 14 and provide more detailed information about the
Academy's most significant funds, not the Academy as a whole. Funds are accounting devices that the
Academy uses to keep track of specific sources of funding and spending for particular purposes.
• Some funds are required by State law and by bond covenants.
• The Board of Trustees establishes other funds to control and manage money for particular
purposes or to show that it is properly using certain taxes and grants.
Below are the three types of funds. The Academy had only "Governmental Funds" and "Fiduciary Funds"
for the year ended August 31, 2016.
• Governmental funds-Most of the Academy's basic services are included in governmental funds,
which focus on (1) how cash and other financial assets that can readily be converted to cash flow
in and out and (2) the balances left at year-end that are available for spending. Consequently, the
governmental fund statements provide a detailed short-term view that helps you determine
whether there are more or fewer financial resources that can be spent in the near future to finance
the Academy's programs. Because this information does not encompass the additional long-term
focus of the government-wide statements, we provide additional information at the bottom of the
governmental funds statement, or on the subsequent page, that explain the relationship (or
differences) between them.
• Fiduciary fund-the Academy maintains a fiduciary fund to account for resources held for student
activities in a custodial capacity. These fiduciary activities are reported in a separate statement of
fiduciary net position and a statement of changes in fiduciary net position on page 16. These
activities are excluded from the school’s government-wide financial statements because they
cannot use these assets to finance their operations.
• Proprietary funds - Services for which the Academy would charge customers a fee are generally
reported in proprietary funds. Proprietary funds, like the government- wide statements, provide
both long and short-term financial information. The Academy presently has no proprietary funds.
Government-wide Financial Analysis
The following analysis focuses on the net position (Table A-1), sources of revenue (Figure A-2), and
changes in net position (Table A-2) of the Academy's governmental activities. The Academy's net position
was $289,897 at August 31, 2016.
As noted earlier, net position may serve over time as a useful indicator of a government's financial
position. Net position of the Academy's governmental activities decreased from $1,356,312 to $289,897.
$265,880 of net position was considered unrestricted and can be used to finance day-to-day operations
without constraints established by debt covenants, enabling legislation, or other legal requirements.
The governmental activities’ net position decreased by 79 percent ($1,066,415). The decrease was
primarily due to net effect of the following factors:
(1) General Revenues increase of $199,719, consisting primarily of the additional state funding received
due to an increase in student enrollment.
(2) Program Revenues of $3,195,636 representing a total decrease of $222,898;
• Charges for Services - decrease of $62,169 in due to a reduction in back-to-school fees
WESTLAKE ACADEMY
(A COMPONENT UNIT OF THE TOWN OF WESTLAKE)
MANAGEMENT’S DISCUSSION AND ANALYSIS
AUGUST 31, 2016
8
• Operating Grants and Contributions - decrease of $115,928 (66% of which relates to the
decrease in Blacksmith program contributions), with the remaining amount being a reduction in
local grants
• Capital Grants and Contributions - $44,802 decrease. The Town owns the Academy buildings;
therefore, the contribution represents the use of facilities. Because of annual depreciation of
assets, the contribution decreased
(3) Total expenses increased by $1,677,100 which is attributed to the following increases:
• Instruction - $1,356,297 increase; (a) a new capital lease as well as the remaining principal
balance payable from previous leases totaling $563K, (b) additional technology totaling $125K
was purchased with designated fund balance, and (c) $530K in payroll related expenditures due to
the addition of 5 teachers and the realignment of the salary scale to be within three percent (3%)
of the districts surveyed for market comparison purposes
• School Leadership - $228,607 increase due to the realignment and reclassification of personnel.
• Co-curricular/Extracurricular activities – $40,131 increase in student participation in athletics as
well as additional after-school activities were added during FY 2015-16
• Data Processing Services – $66,070 increase associated with payroll related items due to the
addition of a data technician
Table A-1
Westlake Academy’s Net Position
2016 2015 2016 2015
Current assets 1,386,808$ 1,765,669$ 1,695,889$ 1,599,765$
Total assets 1,386,808 1,765,669 1,695,889 1,599,765
Deferred outflows of resources 869,371 107,779 - -
Current liabilities 228,046 91,957 10,404 18,308
Non-current liabilities 1,656,910 366,429 - -
Total liabilities 1,884,956 458,386 10,404 18,308
Deferred inflows of resources 81,326 58,750 - -
Net position:
Restricted 24,017 142,156 86,740 62,024
Unrestricted 265,880 1,214,156 1,598,745 1,519,433
Total net position 289,897$ 1,356,312$ 1,685,485$ 1,581,457$
Governmental Activities Component Unit
Figure A-2
Westlake Academy
Sources of Revenue for Fiscal Year 2016
3.0%
23.5%
0.0%
65.3%
8.2%
Charges for Service
Operating Grants &
Contributions
Investment Earnings
State Funding
Capital Grants &
Contributions
WESTLAKE ACADEMY
(A COMPONENT UNIT OF THE TOWN OF WESTLAKE)
MANAGEMENT’S DISCUSSION AND ANALYSIS
AUGUST 31, 2016
9
Table A-2
Westlake Academy’s Change in Net Position
2016 2015 2016 2015
Revenues
Program revenues:
Charges for services 271,788$ 333,957$ -$ -$
Operating grants and
contributions 2,164,774 2,280,702 1,390,413 1,475,936
Capital grants and
contributions 759,074 803,875 - -
General revenues:
State aid and
formula grants 6,010,184 5,811,524 - -
Investment earnings 3,126 2,067 51,584 (36,714)
Total revenues 9,208,946 9,232,125 1,441,997 1,439,222
Expenses
Instruction 6,517,509 5,161,212
Instructional resources and
media services 114,387 99,680 - -
Curriculum and staff
development 184,198 222,498 - -
Instructional leadership 221,444 245,474
School leadership 948,246 719,639
Guidance, counseling, and
evaluation services 260,596 257,760 - -
Health services 78,087 76,136
Food service 51,834 51,946 - -
Extracurricular activities 221,400 181,269 - -
General administration 385,100 361,743 - -
Facilities maintenance and
operations 976,963 980,416 - -
Data processing services 183,320 117,250 - -
Community services 126,813 113,034 - -
Program/support services 1,337,969 1,434,941
Debt service - interest 5,464 10,204 - -
Total expenses 10,275,361 8,598,261 1,337,969 1,434,941
Change in net position (1,066,415) 633,864 104,028 4,281
Beginning net position 1,356,312 940,049 1,581,457 1,577,176
Cumulative effect of change
in accounting principle - (217,601) - -
Ending net position 289,897$ 1,356,312$ 1,685,485$ 1,581,457$
Governmental Activities Component Unit Activities
WESTLAKE ACADEMY
(A COMPONENT UNIT OF THE TOWN OF WESTLAKE)
MANAGEMENT’S DISCUSSION AND ANALYSIS
AUGUST 31, 2016
10
Table A-3 (below) presents the cost of each of the Academy's largest functions as well as each function's
net cost (total cost less fees generated by the activities and intergovernmental aid). The net cost reflects
what was funded by state revenues as well as local tax dollars.
• The cost of governmental activities this year was $10,275,361
• Some of the cost was paid by those who directly benefited from the programs, $271,788 and some
of the cost was paid through grants and contributions $2,923,848
Table A-3
Total %Total %
Change Change
2016 2015 2015-16 2016 2015 2015-16
Instruction 6,517,509$ 5,161,212$ 26%4,593,281$ 3,061,117$ 50%
School leadership 948,246 719,639 32%718,472 471,586 52%
Guidance, counseling
and evaluation services 260,596 257,760 1%203,543 191,591 6%
General administration 385,100 361,743 6%313,647 263,810 19%
Facilities Maintenance
and operations 976,963 980,416 0%753,759 677,749 11%
Data processing services 183,320 117,250 56%133,844 74,462 80%
Total Cost of Services Net Cost of Services
General Fund Budgetary Highlights
• The General Fund year-end fund balance was $1,071,036 which was a $411,121 decrease from
the prior year
• Over the course of the year, the Academy revised its budget by increasing revenues by $15,031
primarily due to an increase in State funding with the final budgeted expenditures being increased
by $957,876 due to the addition of a new lease purchase of technology with designated fund
balance, and salary adjustments
Economic Factors and Next Year’s Budget
General Fund revenues are budgeted to increase approximately 7% over FY 2015-2016 actual revenues.
This increase is primarily due to the anticipated addition of 41 students and the implementation of Career
and Technology (CTE) courses with 252 students for FY 2016-17 which will generate additional state
funding.
Amounts available for appropriation in the General Fund budget are $8,397,745, a decrease of 4%
($356,654) from the final FY 2015-2016 expenditures of $8,754,399.
• Increases in FY 16/17 salary related expenditures are primarily due to an average 4.5% pay
increase to be within 2.5% of surrounding school districts and is more competitive than previous
years. Personnel FTE’s were reduced by approximately 1 FTE.
• Professional services category includes expenditures related to professional and contracted
services rendered to the Academy by firms, individuals, and other organizations. The increase is
mainly due to the purchase of new licensing over the summer to be available for FY 17/18. Current
licensing will expire in May 2017.
WESTLAKE ACADEMY
(A COMPONENT UNIT OF THE TOWN OF WESTLAKE)
MANAGEMENT’S DISCUSSION AND ANALYSIS
AUGUST 31, 2016
11
• Supplies are reduced for FY 16-17 due to the purchase of technology in FY 15-16. Supplies and
material costs are associated with consumables that are used in the classroom, maintenance of
the campus, books, iPads, testing materials, furniture, and classroom supplies.
• Other operating costs are associated with insurance, professional development, travel,
membership fees and dues, graduation expenses, and miscellaneous costs. Cost savings in this
category were due to a determined effort to reduce costs.
If the FY 2016-17 budget estimates are realized the Academy’s General Fund’s budgetary fund balance
is expected to increase an estimated $1,428 by the close of FY 2017.
CONTACTING THE ACADEMY'S FINANCIAL MANAGEMENT
This financial report is designed to provide our citizens, taxpayers, customers, and investors and creditors
with a general overview of the Academy's finances and to demonstrate the Academy's accountability for
the money it receives. If you have questions about this report or need additional financial information,
contact the Academy/Town Finance Director, Debbie Piper, at 817-490-5712, or by writing to 1301
Solana Blvd, Building 4, Suite 4202, Westlake, Texas 76262.
BASIC FINANCIAL STATEMENTS
EXHIBIT A-1
WESTLAKE ACADEMY
STATEMENT OF NET POSITION
AUGUST 31, 2016
The Notes to Financial Statements are
an integral part of this statement.
12
Data
Control
Codes 1 4
Governmental Component
Activities Unit
ASSETS
1110 Cash and cash equivalents 878,051$ 459,194$
1120 Current investments 100 1,224,814
1240 Due from other governments 446,614 -
1290 Other receivables 1,640 7,565
1410 Prepaid expenses 60,403 4,316
1000 Total assets 1,386,808 1,695,889
DEFERRED OUTFLOWS OF RESOURCES
1705 Deferred outflows of resources - pensions 869,371 -
1700 Total deferred outflows of resources 869,371 -
LIABILITIES
2110 Accounts payable 100,217 10,404
2150 Payroll deductions and withholdings 44,292 -
2160 Accrued wages payable 82,937 -
2180 Due to other governments 600 -
Noncurrent liabilities:
2501 Due within one year 242,844 -
2502 Due in more than one year 320,201 -
2540 Net pension liability 1,093,865 -
2000 Total liabilities 1,884,956 10,404
DEFERRED INFLOWS OF RESOURCES
2605 Deferred inflows of resources - pensions 81,326 -
2600 Total deferred inflows of resources 81,326 -
NET POSITION
3890 Restricted for donor stipulations 24,017 86,740
3900 Unrestricted 265,880 1,598,745
3000 Total net position 289,897$ 1,685,485$
EXHIBIT B-1
WESTLAKE ACADEMY
STATEMENT OF ACTIVITIES
FOR THE YEAR ENDED AUGUST 31, 2016
The Notes to Financial Statements are
an integral part of this statement.
13
1 3 4 5 6 9
Primary
Data Operating Capital Government
Control Charges for Grants and Grants and Governmental Component
Codes Expenses Services Contributions Contributions Activities Unit
PRIMARY GOVERNMENT:
Governmental Activities:
11 Instruction 6,517,509$ 63,274$ 1,360,948$ 500,006$ (4,593,281)$
12 Instructional resources and media services 114,387 2,825 15,455 33,163 (62,944)
13 Curriculum and staff development 184,198 9,705 162,876 - (11,617)
21 Instructional leadership 221,444 468 53,144 - (167,832)
23 School leadership 948,246 1,911 211,754 16,109 (718,472)
31 Guidance, counseling, and evaluation services 260,596 551 52,420 4,082 (203,543)
33 Health services 78,087 138 13,181 12,737 (52,031)
35 Food service 51,834 6,000 - 51,834 6,000
36 Extracurricular activities 221,400 183,469 24,816 39,593 26,478
41 General administration 385,100 829 60,242 10,382 (313,647)
51 Facilities maintenance and operations 976,963 1,989 144,841 76,374 (753,759)
53 Data processing services 183,320 366 36,855 12,255 (133,844)
61 Community services 126,813 263 28,242 2,539 (95,769)
71 Debt service - interest 5,464 - - - (5,464)
[TP] Total primary government:10,275,361$ 271,788$ 2,164,774$ 759,074$ (7,079,725) -
COMPONENT UNIT
IC Westlake Academy Foundation 1,337,969$ -$ 1,390,413$ -$ - 52,444
Data
Control
Codes General Revenues:
SF State aid-formula grants 6,010,184 -
IE Investment earnings 3,126 51,584
TR Total general revenues 6,013,310 51,584
CN Change in net position (1,066,415) 104,028
NB Net position, beginning 1,356,312 1,581,457
NE Net position, ending 289,897$ 1,685,485$
Net (Expense) Revenue and
Changes in Net PositionProgram Revenues
EXHIBIT C-1
WESTL AKE ACADEMY
BALANCE SHEET
GOVERNMENTAL FUNDS
AUGUST 31, 2016
The Notes to Financial Statements are
an integral part of this statement.
14
10 98
Data IDEA- State Nonmajor Total
Control Part B Textbook Governmental Governmental
Codes General Formula Fund Funds Funds
ASSETS
1110 Cash and cash equivalents 791,165$ -$ -$ 86,886$ 878,051$
1120 Current investments 100 - - - 100
1240 Due from other governments 379,495 41,416 25,703 - 446,614
1260 Due from other funds 67,323 - - - 67,323
1290 Other receivables - - - 1,640 1,640
1410 Prepaid expenditures 60,403 - - - 60,403
1000 Total assets 1,298,486$ 41,416$ 25,703$ 88,526$ 1,454,131$
LIABILITIES AND FUND BALANCES
LIABILITIES:
2110 Accounts payable 99,621$ -$ 596$ -$ 100,217$
2150 Payroll deductions and withholdings 44,292 - - - 44,292
2160 Accrued wages payable 82,937 - - - 82,937
2170 Due to other funds - 41,416 25,107 800 67,323
2180 Due to other governments 600 - - - 600
2000 Total liabilities 227,450 41,416 25,703 800 295,369
FUND BALANCES:
3430 Nonspendable - prepaid items 60,403 - - - 60,403
3490 Restricted for donor stipulations - - - 24,017 24,017
3545 Committed for campus activities - - - 63,709 63,709
3600 Unassigned 1,010,633 - - - 1,010,633
3000 Total fund balances 1,071,036 - - 87,726 1,158,762
4000 Total liabilities and fund balances 1,298,486$ 41,416$ 25,703$ 88,526$ 1,454,131$
Total fund balances - governmental funds 1,158,762$
Amounts reported for governmental activities in the statement of net position are different because:
Capital leases payable are not due and payable in the current period and, therefore,
are not reported in the governmental funds financial statements.(563,045)
Included in the items related to debt is the Academy's proportionate share of the TRS
net pension liability ($1,093,865), a deferred resource inflow ($81,326) and a deferred
resource outflow of $869,371. The net effect is a decrease in net position. (305,820)
Net position of governmental activities 289,897$
EXHIBIT C-2
WESTLAKE ACADEMY
STATEMENT OF REVENUES, EXPENDITURES,
AND CHANGES IN FUND BALANCE
GOVERNMENTAL FUNDS
FOR THE YEAR ENDED AUGUST 31, 2016
The Notes to Financial Statements are
an integral part of this statement.
15
10 98
Data IDEA- State Nonmajor Total
Control Part B Textbook Governmental Governmental
Codes General Formula Fund Funds Funds
REVENUES
5700 Local and intermediate sources 1,459,838$ -$ -$ 155,042$ 1,614,880$
5800 State program revenues 6,409,140 - 136,038 3,184 6,548,362
5900 Federal program revenues - 98,564 - - 98,564
5020 Total revenues 7,868,978 98,564 136,038 158,226 8,261,806
EXPENDITURES
0011 Instruction 5,369,348 98,564 136,038 156,407 5,760,357
0012 Instructional resources and media services 73,983 - - 3,709 77,692
0013 Curriculum and staff development 147,559 - - 36,639 184,198
0021 Instructional leadership 210,591 - - - 210,591
0023 School leadership 860,150 - - 25,637 885,787
0031 Guidance, counseling, and evaluation services 248,153 - - - 248,153
0033 Health services 62,328 - - - 62,328
0036 Extracurricular activities 140,141 - - 39,638 179,779
0041 General administration 372,961 - - 25 372,986
0051 Facilities maintenance and operations 895,334 - - - 895,334
0053 Data processing services 164,330 - - - 164,330
0061 Community services 118,429 - - - 118,429
0071 Debt service - principal on long-term debt 85,628 - - - 85,628
0072 Debt service - interest on long-term debt 5,464 - - - 5,464
6030 Total expenditures 8,754,399 98,564 136,038 262,055 9,251,056
1100 DEFICIENCY OF REVENUES
UNDER EXPENDITURES (885,421) - - (103,829) (989,250)
OTHER FINANCING SOURCES
7913 Capital lease proceeds 474,300 - - - 474,300
Total other financing sources 474,300 - - - 474,300
1200 NET CHANGE IN FUND BALANCES (411,121) - - (103,829) (514,950)
0100 FUND BALANCES, BEGINNING 1,482,157 - - 191,555 1,673,712
3000 FUND BALANCES, ENDING 1,071,036$ -$ -$ 87,726$ 1,158,762$
Net change in fund balances (514,950)$
Amounts reported for governmental activities in the Statement of Activities are different because:
Current year capital lease proceeds are other financing sources in the governmental funds
financial statements, but are shown as an increase in liabilities in the government-wide
financial statements. (474,300)
Current year principal payments on capital leases consume current resources, however,
these payments reduce liabilities in the government-wide financial statements.85,628
Implementation of GASB 68 required certain expenditures be de-expended and recorded as
deferred resource inflows. Contributions made after the measurement date caused the change
in net position to increase by $88,399. Contributions before the measurement date also caused
a decrease in the change in net position of $92,325. The net share of the Academy's amount
of deferred inflows and outflows of resources decreased the net position by $158,867. This
amount is the net effect.(162,793)
Change in net position of governmental activities (1,066,415)$
EXHIBIT D-1
WESTLAKE ACADEMY
STATEMENT OF FIDUCIARY NET POSITION
FIDUCIARY FUNDS
AUGUST 31, 2016
The Notes to Financial Statements are
an integral part of this statement.
16
Agency
Fund
ASSETS
Cash and cash equivalents 59,105$
Total assets 59,105$
LIABILITIES
Accounts payable 23$
Due to student groups 59,082
Total liabilities 59,105$
WESTLAKE ACADEMY
NOTES TO THE FINANCI AL STATEMENTS
17
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Reporting Entity
Westlake Academy (the Academy), a blended component unit of the Town of Westlake (the
Town), is a Texas nonprofit Corporation under Chapter 12, Subchapter D of the Education Code
to provide education. The Board of Trustees (the Board) consists of six trustees and is appointed
by the Town's governing body. Currently, all members of the Board are members of the Town's
governing body. The Academy prepares its basic financial statements in conformity with generally
accepted accounting principles promulgated by the Governmental Accounting Standards Board
(the GASB) and other authoritative sources identified in Statement on Auditing Standards No. 69
of the American Institute of Certified Public Accountants; and it complies with the requirements of
the appropriate version of Texas Education Agency's Financial Accountability System Resource
Guide (the Resource Guide) and the requirements of contracts and grants of agencies from which
it receives funds.
The Board is appointed by the governing Council of the Town and it has the authority to make
decisions, appoint administrators and managers, and significantly influence operations. It also
has the primary accountability for fiscal matters. Therefore, the Academy is a financial reporting
entity as defined by the GASB in its Statement No.14, "The Financial Reporting Entity" as
modified by GASB Statements No. 39 and 61.
The Academy's basic financial statements include a separate entity that is controlled by or
dependent on the Academy. The determination to include separate entities is based on the
criteria of GASB Statement No. 14, 'The Financial Reporting Entity" as amended by GASB
Statement No. 39, "Determining Whether Certain Organizations Are Component Units" and
GASB Statement No. 61, "The Financial Reporting Entity Omnibus." GASB defines the reporting
entity as the primary government and those component units for which the primary government is
financially accountable. To be financially accountable, a voting majority of the component unit's
ruling body must be appointed by the primary government, and either (a) the primary government
must be able to impose its will, or (b) the primary government may potentially benefit financially or
be financially responsible for the component unit.
The Westlake Academy Foundation (the Foundation) is a 501(c)(3) nonprofit organization which
was established exclusively for the purpose of supporting the Academy. This includes fundraising
for and contributing raised funds to the Academy. The Foundation has been discretely presented
in the accompanying financial statements and reported in a separate column to emphasize that it
is legally separate from the Academy. See Note 12 for additional information relating to the
Foundation. Separate audited financial statements of the Foundation are available from the
Academy/Town Finance Director's office, 1301 Solana Blvd, Building 4, Suite 4202, Westlake,
Texas 76262.
Government-wide and Fund Financial Statements
The Statement of Net Position and the Statement of Activities are government-wide financial
statements. They report information on all of the Academy's nonfiduciary activities with most of
the interfund activities removed. Governmental activities include programs supported primarily by
state and federal grants, the Foundation, and the Town. The Academy has no business-type
activities that rely to a significant extent, on fees and charges for support.
Neither fiduciary funds nor component units that are fiduciary in nature are included.
WESTLAKE ACADEMY
NOTES TO THE FINANCI AL STATEMENTS
18
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES – CONTINUED
Government-wide and Fund Financial Statements – Continued
The Statement of Activities demonstrates how other people or entities that participate in programs
the Academy operates have shared in the payment of the direct costs. Direct expenses are those
that are clearly identifiable with a specific function or segment. The "charges for services" column
includes payments made by parties that purchase, use, or directly benefit from goods or services
provided by a given function or segment of the Academy. The primary example is school lunch
charges. The "grants and contributions" column includes amounts paid by organizations outside
the Academy to help meet the operational or capital requirements of a given function. Examples
include grants under the Elementary and Secondary Education Act. If revenue is not program
revenue, it is general revenue used to support all of the Academy's functions.
Interfund activities between governmental funds appear as due to/ due from on the Governmental
Fund Balance Sheet and as other resources and other uses on the Governmental Fund
Statement of Revenues, Expenditures and Changes in Fund Balance. All interfund transactions
between governmental funds are eliminated on the government-wide statements.
The fund financial statements provide reports on the financial condition and results of operations
for three fund categories: governmental, proprietary, and fiduciary. Since the resources in the
fiduciary funds cannot be used for Academy operations, they are not included in the government-
wide statements. The Academy considers some governmental funds major and reports their
financial condition and results of operations in a separate column.
Measurement Focus, Basis of Accounting and Financial Statement Presentation
The government-wide financial statements are reported using the economic resources
measurement focus and the accrual basis of accounting. Revenue is recorded when earned and
expenses are recorded when a liability is incurred, regardless of the timing of related cash flows.
Grants and similar items are recognized as revenue as soon as all eligibility requirements
imposed by the provider have been met.
Governmental fund financial statements use the current financial resources measurement focus
and the modified accrual basis of accounting. With this measurement focus, only current assets,
current liabilities and fund balances are included on the balance sheet. Operating statements of
these funds present net increases and decreases in current assets (i.e. revenues and other
financing sources and expenditures and other financing uses).
The modified accrual basis of accounting recognizes revenues in the accounting period in which
they become both measurable and available and it recognizes expenditures in the accounting
period in which the fund liability is incurred, if measurable. The expenditures related to certain
compensated absences and claims and judgments are recognized when the obligations are
expected to be liquidated with expendable available financial resources. The Academy considers
all revenues available if they are collectible within 60 days after year-end.
Miscellaneous revenues are recorded as revenue when received in cash because they are
generally not measurable until actually received. Investment earnings are recorded as earned,
since they are both measurable and available.
WESTLAKE ACADEMY
NOTES TO THE FINANCI AL STATEMENTS
19
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES – CONTINUED
Measurement Focus, Basis of Accounting and Financial Statement Presentation – Continued
Grant funds are considered to be earned to the extent of expenditures made under the provisions
of the grant. Accordingly, when such funds are received, they are recorded as deferred inflows
until related and authorized expenditures have been made. If balances have not been expended
by the end of the project period, grantors sometimes require the Academy to refund all or part of
the unused amount.
The fiduciary funds utilize the accrual basis of accounting for purposes of asset and liability
recognition.
The Academy applies all GASB pronouncements. With this measurement focus, all assets and all
liabilities associated with the operation of these funds are included on the Fund Statement of Net
Position. The net position is segregated into restricted net position, and unrestricted net position.
Fund Accounting
The Academy reports the following major governmental funds:
The General Fund is the Academy's primary operating fund. It accounts for all financial
resources except those required to be accounted for in another fund.
The IDEA Part-B Formula Fund is funded by the U.S. Department of Education, as passed
through the State of Texas, for the purpose of providing special education and related
services to children with disabilities, ages 3-21.
The State Textbook Fund is used to account, on a project basis, for funds awarded to
school districts under the textbook allotment.
Additionally, the Academy reports the following fund types:
Nonmajor Governmental Funds:
These nonmajor Special Revenue Funds account for resources restricted to, or committed
for, specific purposes by the Academy or a grantor in a Special Revenue Fund. Most federal
and some state financial assistance is accounted for in a Special Revenue Fund and
sometimes unused balances must be returned to the grantor at the close of specified project
period.
Fiduciary Funds:
Agency Funds account for resources held for others in a custodial capacity. Fiduciary funds
are reported in the fiduciary fund financial statements. However, because these assets are
not available to support Academy programs, these funds are not included in the government-
wide statements. The Academy's Agency Fund is a Student Activity Fund.
Other Accounting Policies
1. The State of Texas (the State) has created a state minimum personal leave program
consisting of five days per year personal leave with no limit on accumulation and
transferability among districts is provided for employees in accordance with 19 TAC
§153.1021(d)(8). Each District's local Board is required to establish a personal leave plan. It
is the Academy's policy to permit employees to accumulate earned but unused state and
local personal leave. There is no liability for unpaid accumulated personal leave since the
Academy does not have a policy to pay any amounts when employees separate from service
with the Academy.
WESTLAKE ACADEMY
NOTES TO THE FINANCI AL STATEMENTS
20
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES – CONTINUED
Other Accounting Policies – Continued
2. The Data Control Codes refer to the account code structure prescribed by the Texas
Education Agency (TEA) in the Financial Accountability System Resource Guide. TEA
requires the Academy to display these codes in the financial statements filed with the Agency
in order to insure accuracy in building a statewide database for policy development and
funding plan.
3. When an expenditure is incurred for purposes for which both restricted or unrestricted fund
balance is available, the Academy considers restricted funds to have been spent first. When
an expenditure is incurred for which committed, assigned, or unassigned fund balances are
available, the Academy considers amounts to have been spent first out of committed funds,
then assigned funds, and finally unassigned funds.
4. The governmental fund financial statements present fund balances based on classifications
that comprise a hierarchy that is based primarily on the extent to which the Academy is
bound to honor constraints on the specific purposes for which amounts in the respective
governmental funds can be spent. The classifications used in the governmental fund financial
statements are as follows:
• Nonspendable: This classification includes amounts that cannot be spent because they
are either (a) not in spendable form or (b) are legally or contractually required to be
maintained intact.
• Restricted: This classification includes amounts for which constraints have been placed
on the use of the resources either (a) externally imposed by creditors, grantors,
contributors, or laws or regulations of other governments, or (b) imposed by law through
constitutional provisions or enabling legislation.
• Committed: This classification includes amounts that can be used only for specific
purposes pursuant to constraints imposed by board resolution of the School Board, the
Academy's highest level of decision making authority. These amounts cannot be used for
any other purpose unless the School Board removes or changes the specified use by
taking the same type of action that was employed when the funds were initially
committed. This classification also includes contractual obligations to the extent that
existing resources have been specifically committed for use in satisfying those
contractual requirements.
• Assigned: This classification includes amounts that are constrained bv the Academy's
intent to be used for a specific purpose but are neither restricted nor committed. This
intent can be expressed by the School Board.
• Unassigned: This classification includes the residual fund balance for the General Fund.
The unassigned classification also includes negative residual fund balance of any other
governmental fund that cannot be eliminated by offsetting of assigned fund balance
amounts.
5. Net position represents the difference between assets and deferred outflows of resources
and liabilities and deferred inflows of resources. Net position is reported as restricted when
there are limitations imposed on its use either though the enabling legislations adopted by the
Academy or through external restrictions imposed by creditors, grantors of laws or
regulations of other governments.
WESTLAKE ACADEMY
NOTES TO THE FINANCI AL STATEMENTS
21
NOTE 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES – CONTINUED
Other Accounting Policies – Continued
6. The preparation of financial statements in conformity with accounting principles generally
accepted in the United States of America requires management to make estimates and
assumptions that affect certain reported amounts and disclosures. Accordingly, actual results
could differ from those estimates.
7. Sometimes the Academy will fund outlays for a particular purpose from both restricted (e.g.
grant proceeds) and unrestricted resources. In order to calculate the amounts to report as
restricted net position and unrestricted net position in the government-wide financial
statements, a flow assumption must be made about the order in which the resources are
considered to be applied. It is the Academy's policy to consider restricted net position to have
been depleted before unrestricted net position is applied.
NOTE 2. CASH AND INVESTMENTS
The funds of the Academy must be deposited and invested under the terms of a contract, contents of
which are set out in the Depository Contract Law. The depository bank places approved pledged
securities for safekeeping and trust with the Academy's agent bank in an amount sufficient to protect
Academy funds on a day-to-day basis during the period of the contract. The pledge of approved
securities is waived only to the extent of the depository bank's dollar amount of Federal Deposit
Insurance Corporation (FDIC) insurance.
At August 31, 2016, the carrying amount of the Academy's deposits (cash, certificates of deposit, and
interest-bearing savings accounts included in temporary investments), including $59,105 recorded in
the Agency fund, was $937,156 and the bank balance was $1,047,925. The carrying amount of the
Foundation’s deposits was $459,194 as of August 31, 2016 and the bank balance was $459,194. The
Academy cash deposits at August 31, 2016 and during the year then ended was entirely covered by
FDIC insurance or by pledged collateral held by the Academy’s agent bank in the Town of Westlake’s
name.
The following is disclosed regarding the combined balances on the date of highest deposit:
a. Depository: First Financial Bank
b. The market value of securities pledged to the Town (inclusive of the Academy) as of the date
of the highest combined balance on deposit was $18,251,729.
c. The highest combined balances of cash, savings, and time deposit accounts amounted to
$17,703,988 ($1,930,155 of which belonged to the Academy) on December 30, 2015.
d. Total amount of FDIC coverage at the time of the highest combined balance was $250,000.
WESTLAKE ACADEMY
NOTES TO THE FINANCI AL STATEMENTS
22
NOTE 2. CASH AND INVESTMENTS – CONTINUED
The Public Funds Investment Act (Government Code Chapter 2256) contains specific provisions in
the areas of investment practices, management reports and establishment of appropriate policies.
Among other things, it requires the Academy to adopt, implement, and publicize an investment policy.
That policy must address the following areas: (1) safety of principal and liquidity, (2) portfolio
diversification, (3) allowable investments, (4) acceptable risk levels, (5) expected rates of return, (6)
maximum allowable stated maturity of portfolio investments, (7) maximum average dollar-weighted
maturity allowed based on the stated maturity date for the portfolio, (8) investment staff quality and
capabilities, and (9) bid solicitation preferences for certificates of deposit. Statutes authorize the
Academy to invest in (1) obligations of the U. S. Treasury, certain U. S. agencies, and the State of
Texas; (2) certificates of deposit, (3) certain municipal securities, (4) money market savings accounts,
(5) repurchase agreements, (6) bankers acceptances, (7) mutual funds, (8) investment pools, (9)
guaranteed investment contracts, and (10) common trust funds. The Act also requires the Academy
to have independent auditors perform test procedures related to investment practices as provided by
the Act. The Academy is in substantial compliance with the requirements of the Act and with local
policies.
The Academy categorizes its fair value measurements within the fair value hierarchy established by
generally accepted accounting principles. GASB Statement No. 72, Fair Value Measurement and
Application provides a framework for measuring fair value which establishes a three-level fair value
hierarchy that describes the inputs that are used to measure assets and liabilities.
• Level 1 inputs are quoted prices (unadjusted) for identical assets or liabilities in active
markets that a government can access at the measurement date.
• Level 2 inputs are inputs—other than quoted prices included within Level 1—that are
observable for an asset or liability, either directly or indirectly.
• Level 3 inputs are unobservable inputs for an asset or liability.
The fair value hierarchy gives the highest priority to Level 1 inputs and the lowest priority to Level 3
inputs. If a price for an identical asset or liability is not observable, a government should measure fair
value using another valuation technique that maximizes the use of relevant observable inputs and
minimizes the use of unobservable inputs. If the fair value of an asset or a liability is measured using
inputs from more than one level of the fair value hierarchy, the measurement is considered to be
based on the lowest priority level input that is significant to the entire measurement.
The Academy presently has no recurring fair value measurements.
Investment Pools are measured at amortized cost and are exempt for fair value reporting.
The carrying value of the Academy’s investments at August 31, 2016, was $100, which was
deposited in TexPool (a Texas Local Government Investment Pool). Local government investment
pools operate in a manner consistent with the SEC's Rule 2a7 of the Investment Company Act of
1940. Local government investment pools use amortized cost rather than market value to report net
assets to compute share prices. Accordingly, the fair value of the position of these pools is the same
as the value of the shares in each pool.
TexPool is organized in conformity with the Interlocal Cooperation Act, Chapter 791 of the Texas
Government Code, and the Public Funds Investment Act. Chapter 2256 of the Texas Government
Code. The Texas Comptroller of Public Accounts is the sole officer, director and shareholder of the
Texas Treasury Safekeeping Trust Company, which is authorized to operate TexPool. In addition, the
TexPool Advisory Board advises on TexPool’s Investment Policy. This Board is composed equally of
participants in TexPool and other persons who do not have a business relationship with TexPool who
are qualified to advise TexPool. TexPool is subject to annual review by an independent auditor
consistent with the Public Funds Investment Act. In addition, TexPool is subject to review by the State
Auditor's office and by the Internal Auditor of the Comptroller's office.
WESTLAKE ACADEMY
NOTES TO THE FINANCI AL STATEMENTS
23
NOTE 2. CASH AND INVESTMENTS – CONTINUED
In compliance with the Public Funds Investment Act, the Academy has adopted a deposit and
investment policy. That policy does address the following risks:
1 Custodial Credit Risk-Deposits: This is the risk that in the event of bank failure, the Academy's
deposits may not be returned to it. As of August 31, 2016, the Academy’s deposits with
financial institutions in excess of federal depository insurance were fully collateralized by FDIC
insurance and pledged collateral held by the Academy’s agent bank in the Town of Westlake’s
name.
2. Custodial Credit Risk-Investments: This is the risk that, in the event of the failure of the
counterparty, the Academy will not be able to recover the value of its investments or collateral
securities that are in the possession of an outside party. Investments are subject to custodial
credit risk only if they are evidenced by securities that exist in physical or book entry form. Thus
positions in external investment pools are not subject to custodial credit risk because they are
not evidenced by securities that exist in physical or book entry form.
3. Other Credit Risk: There is the risk that an issuer or other counterparty to an investment will not
fulfill its obligations. To minimize credit risk, TexPool invests only in investments authorized
under the Public Funds Investment Act. As of August 31, 2016, TexPool’s investments credit
quality rating was AAAm (Standard & Poor's).
Foundation – Investments
The Foundation’s investments in marketable securities are valued at their estimated fair values in
the statement of financial position. Unrealized gains and losses are included in the statement of
activities. All other investments are carried at cost.
Investments at the end of the year consist of the following:
Investment Type Cost Basis Market Value
Marketable equity securities:
Common stock 1,165,880$ 1,224,814$
August 31, 2016
FASB ASC 820, Fair Value Measurements and Disclosures, establishes a framework for
measuring fair value. That framework provides a fair value hierarchy that prioritizes the inputs to
valuation techniques used to measure fair value. The hierarchy gives the highest priority to
unadjusted quoted prices in active markets for identical assets or liabilities (Level 1
measurements) and the lowest priority to unobservable inputs (Level 3 measurements). The three
levels of the fair value hierarchy under FASB ASC 820 are described as follows:
Level 1 inputs: Inputs to the valuation methodology are unadjusted quoted prices for identical
assets or liabilities in active markets that the Foundation has the ability to access.
Level 2 inputs: Inputs to the valuation methodology include:
• Quoted market prices for similar assets or liabilities in active markets;
• Quoted prices for identical assets or liabilities in inactive markets;
• Inputs other than quoted prices that are observable for the asset or liability; and
WESTLAKE ACADEMY
NOTES TO THE FINANCI AL STATEMENTS
24
NOTE 2. CASH AND INVESTMENTS – CONTINUED
Foundation – Investments – Continued
• Inputs that are derived principally from or corroborated by observable market data by
correlation or other means.
If the asset or liability has a specified (contractual) term, the Level 2 input must be observable for
substantially the full-term of the asset or liability.
Level 3 inputs: Inputs to the valuation methodology are unobservable and significant to the fair
value measurement.
The asset or liability's fair value measurement level within the fair value hierarchy is based on the
lowest level of any input that is significant to the fair value measurement. Valuation techniques
used need to maximize the use of observable inputs and minimize the use of unobservable
inputs.
The following is a description of the valuation methodologies used for assets measured at fair
value.
Marketable Equity Securities
Marketable equity securities reported as level 1 are determined by reference to quoted market
prices for investments listed on an exchange or over-the-counter market.
The following table sets forth by level, within the fair value hierarchy, the Foundation's assets at
fair value as of August 31, 2016.
Level 1 Level 2 Level 3 Total
Marketable equity securities:
Common stock 1,224,814$ -$ -$ 1,224,814$
Assets at Fair Value as of
August 31, 2016
NOTE 3. DUE FROM OTHER GOVERNMENTS
The Academy participates in a variety of state and local programs from which it receives grants to
partially or fully finance certain activities. Amounts due from federal and local governments as of
August 31, 2016, are summarized below.
State
Fund Entitlements Local Total
General 369,717$ 9,778$ 379,495$
IDEA-Part B Formula 41,416 - 41,416
State Textbook 25,703 - 25,703
Total 436,836$ 9,778$ 446,614$
WESTLAKE ACADEMY
NOTES TO THE FINANCI AL STATEMENTS
25
NOTE 4. DONATED USE OF FACILITIES
The Academy currently operates in facilities that are capital assets of the Town. The Academy is not
required by the Town to pay rent for the use of those facilities; however, the Academy recognizes the
value of the use received, $759,074, in the government-wide statement of activities as capital grants
and contributions and as expense allocated to the various functions.
NOTE 5. INTERFUND BALANCES AND ACTIVITIES
Interfund balances at August 31, 2016, consisted of the following individual fund balances:
Due to Fund Due from Fund Amount Purpose
General fund IDEA - Part B Formula 41,416$ Reimburse program disbursements
General fund State Textbook 25,107 Reimburse program disbursements
General fund Nonmajor governmental 800 Reimburse program disbursements
Total 67,323$
The Academy had no interfund transfers for the year ending August 31, 2016.
NOTE 6. REVENUE FROM LOCAL AND INTERMEDIATE SOURCES
During the current year, revenues from local and intermediate sources as reported on Exhibit C-2
of the fund statements consisted of the following:
Non-major
General Fund Funds Total
Gifts and bequests 1,311,897$ 91,452$ 1,403,349$
Interest 3,126 - 3,126
Food sales 6,000 - 6,000
Campus activities - 63,590 63,590
Parking/transportation 22,768 - 22,768
Athletics 96,800 - 96,800
Miscellaneous 19,247 - 19,247
Total 1,459,838$ 155,042$ 1,614,880$
NOTE 7. DEFINED BENEFIT PENSION PLAN
Plan Description
The Academy participates in a cost-sharing multiple-employer defined benefit pension that has a
special funding situation. The plan is administered by the Teacher Retirement System of Texas
(TRS). TRS’s defined benefit pension plan is established and administered in accordance with
the Texas Constitution, Article XVI, Section 67 and Texas Government Code, Title 8, Subtitle C.
The pension trust fund is a qualified pension trust under Section 401(a) of the Internal Revenue
Code. The Texas Legislature establishes benefits and contribution rates within the guidelines of
the Texas Constitution. The pension’s Board of Trustees does not have the authority to establish
or amend benefit terms.
WESTLAKE ACADEMY
NOTES TO THE FINANCI AL STATEMENTS
26
NOTE 7. DEFINED BENEFIT PENSION PLAN – CONTINUED
Plan Description – Continued
All employees of public, state-supported educational institutions in Texas who are employed for
one-half or more of the standard work load and who are not exempted from membership under
Texas Government Code, Title 8, Section 822.002 are covered by the system.
Pension Plan Fiduciary Net Position
Detailed information about the Teacher Retirement System’s fiduciary net position is available in
a separately-issued Comprehensive Annual Financial Report that includes financial statements
and required supplementary information. That report may be obtained on the Internet at
http://www.trs.state.tx.us/about/documents/cafr.pdf#CAFR; by writing to TRS at 1000 Red River
Street, Austin, TX, 78701-2698; or by calling (512) 542-6592.
Benefits Provided
TRS provides service and disability retirement, as well as death and survivor benefits, to eligible
employees (and their beneficiaries) of public and higher education in Texas. The pension formula
is calculated using 2.3 percent (multiplier) times the average of the five highest annual creditable
salaries times years of credited service to arrive at the annual standard annuity except for
members who are grandfathered, the three highest annual salaries are used. The normal service
retirement is at age 65 with 5 years of credited service or when the sum of the member’s age and
years of credited service equals 80 or more years.
Early retirement is at age 55 with 5 years of service credit or earlier than 55 with 30 years of
service credit. There are additional provisions for early retirement if the sum of the member’s age
and years of service credit total at least 80, but the member is less than age 60 or 62 depending
on date of employment, or if the member was grandfathered in under a previous rule. There are
no automatic post-employment benefit changes; including automatic COLAs. Ad hoc post-
employment benefit changes, including ad hoc COLAs can be granted by the Texas Legislature
as noted in the Plan description in (A) above.
Contributions
Contribution requirements are established or amended pursuant to Article 16, section 67 of the
Texas Constitution which requires the Texas legislature to establish a member contribution rate of
not less than 6% of the member’s annual compensation and a state contribution rate of not less
than 6% and not more than 10% of the aggregate annual compensation paid to members of the
system during the fiscal year. Texas Government Code section 821.006 prohibits benefit
improvements, if as a result of the particular action, the time required to amortize TRS’ unfunded
actuarial liabilities would be increased to a period that exceeds 31 years, or, if the amortization
period already exceeds 31 years, the period would be increased by such action.
Employee contribution rates are set in state statute, Texas Government Code 825.402. Senate
Bill 1458 of the 83rd Texas Legislature amended Texas Government Code 825.402 for member
contributions and established employee contribution rates for fiscal years 2014 thru 2017. The
83rd Texas Legislature, General Appropriations Act (GAA) established the employer contribution
rates for fiscal years 2014 and 2015.
WESTLAKE ACADEMY
NOTES TO THE FINANCI AL STATEMENTS
27
NOTE 7. DEFINED BENEFIT PENSION PLAN – CONTINUED
Contributions – Continued
The 84th Texas Legislature, General Appropriations Act (GAA) established the employer
contribution rates for fiscal years 2016 and 2017.
Contribution Rates
2015 2016
Member 6.7% 7.2%
Non-Employer Contributing Entity (State) 6.8% 6.8%
Employers 6.8% 6.8%
2016 Employer Contributions $ 88,399
2016 Member Contributions $ 366,807
2015 NECE On-behalf Contributions $ 307,339
Contributors to the plan include members, employers and the State of Texas as the only non-
employer contributing entity. The State is the employer for senior colleges, medical schools and
state agencies including TRS. In each respective role, the State contributes to the plan in
accordance with state statutes and the General Appropriations Act (GAA).
As the non-employer contributing entity for public education and junior colleges, the State of
Texas contributes to the retirement system an amount equal to the current employer contribution
rate times the aggregate annual compensation of all participating members of the pension trust
fund during that fiscal year reduced by the amounts described below which are paid by the
employers. Employers (public school, junior college, other entities or the State of Texas as the
employer for senior universities and medical schools) are required to pay the employer
contribution rate in the following instances:
• On the portion of the member's salary that exceeds the statutory minimum for members
entitled to the statutory minimum under Section 21.402 of the Texas Education Code.
• During a new member’s first 90 days of employment.
• When any part or all of an employee’s salary is paid by federal funding sources, a
privately sponsored source, from non-educational and general, or local funds.
• When the employing district is a public junior college or junior college district, the
employer shall contribute to the retirement system an amount equal to 50% of the state
contribution rate for certain instructional or administrative employees; and 100% of the
state contribution rate for all other employees.
In addition to the employer contributions listed above, there are two additional surcharges an
employer is subject to:
• When employing a retiree of the Teacher Retirement System the employer shall pay both
the member contribution and the state contribution as an employment after retirement
surcharge.
• When a school district or charter school does not contribute to the Federal Old-Age,
Survivors and Disability Insurance (OASDI) Program for certain employees, they must
contribute 1.5% of the state contribution rate for certain instructional or administrative
employees; and 100% of the state contribution rate for all other employees.
WESTLAKE ACADEMY
NOTES TO THE FINANCI AL STATEMENTS
28
NOTE 7. DEFINED BENEFIT PENSION PLAN – CONTINUED
Actuarial Assumptions
The total pension liability in the August 31, 2015 actuarial valuation was determined using the
following actuarial assumptions:
Valuation Date August 31, 2015
Actuarial Cost Method Individual Entry Age Normal
Asset Valuation Method Market Value
Single Discount Rate 8.00%
Long-term expected Investment Rate of Return* 8.00%
Inflation 2.50%
Salary Increases including inflation 3.50% to 9.50%
Payroll Growth Rate 2.50%
Benefit Changes during the year None
Ad hoc post-employment benefit changes None
The actuarial methods and assumptions are primarily based on a study of actual experience for
the four year period ending August 31, 2014 and adopted on September 24, 2015.
Discount Rate
The discount rate used to measure the total pension liability was 8.0%. There was no change in
the discount rate since the previous year. The projection of cash flows used to determine the
discount rate assumed that contributions from plan members and those of the contributing
employers and the non-employer contributing entity are made at the statutorily required rates.
Based on those assumptions, the pension plan’s fiduciary net position was projected to be
available to make all future benefit payments of current plan members.
Therefore, the long-term expected rate of return on pension plan investments was applied to all
periods of projected benefit payments to determine the total pension liability. The long-term rate
of return on pension plan investments is 8%. The long-term expected rate of return on pension
plan investments was determined using a building-block method in which best-estimates ranges
of expected future real rates of return (expected returns, net of pension plan investment expense
and inflation) are developed for each major asset class. These ranges are combined to produce
the long-term expected rate of return by weighting the expected future real rates of return by the
target asset allocation percentage and by adding expected inflation.
WESTLAKE ACADEMY
NOTES TO THE FINANCI AL STATEMENTS
29
NOTE 7. DEFINED BENEFIT PENSION PLAN – CONTINUED
Discount Rate – Continued
Best estimates of geometric real rates of return for each major asset class included in the
Systems target asset allocation as of August 31, 2015 are summarized below:
Long-term
Expected
Portfolio
Target Real Return Real Rate of
Asset Class Allocation Geometric Basis Return*
Global Equity
U.S.18%4.6%1.0%
Non-U.S. Developed 13%5.1%0.8%
Emerging Markets 9%5.9%0.7%
Directional Hedge Funds 4%3.2%0.1%
Private Equity 13%7.0%1.1%
Stable Value
U.S. Treasuries 11%0.7%0.1%
Absolute Return 0%1.8%0.0%
Stable Value Hedge Funds 4%3.0%0.1%
Cash 1%-0.2%0.0%
Real Return
Global Inflation Linked Bonds 3%0.9%0.0%
Real Assets 16%5.1%1.1%
Energy and Natural Resources 3%6.6%0.2%
Commodities 0%1.2%0.0%
Risk Parity
Risk Parity 5%6.7%0.3%
Inflation Expectation 2.2%
Alpha 1.0%
Total 100.0%8.7%
* The Expected Contribution to Returns incorporates the volatility drag
resulting from the conversion between Arithmetic and Geometric
mean returns.
Discount Rate Sensitivity Analysis
The following schedule shows the impact of the Net Pension Liability if the discount rate used
was 1% less than and 1% greater than the discount rate that was used (8%) in measuring the
2015 Net Pension Liability.
1% Decrease in
Discount Rate
(7.0%)
Discount Rate (8.0%) 1% Increase in
Discount Rate
(9.0%)
Academy’s
proportionate share of
the net pension
liability
$1,713,880
$1,093,865
$577,431
WESTLAKE ACADEMY
NOTES TO THE FINANCI AL STATEMENTS
30
NOTE 7. DEFINED BENEFIT PENSION PLAN – CONTINUED
Pension Liabilities, Pension Expense, and Deferred Outflows of Resources and Deferred
Inflows of Resources Related to Pensions
At August 31, 2015, the Academy reported a liability of $1,093,865 for its proportionate share of
the TRS’s net pension liability. This liability reflects a reduction for State pension support
provided to the Academy. The amount recognized by the Academy as its proportionate share of
the net pension liability, the related State support, and the total portion of the net pension liability
that was associated with the Academy were as follows:
Academy’s Proportionate share of the collective net pension liability $ 1,093,865
State’s proportionate share that is associated with Academy 3,667,893
Total $ 4,761,758
The net pension liability was measured as of August 31, 2015 and the total pension liability used
to calculate the net pension liability was determined by an actuarial valuation as of that date. The
employer’s proportion of the net pension liability was based on the employer’s contributions to the
pension plan relative to the contributions of all employers to the plan for the period Septem ber 1,
2014 thru August 31, 2015.
At August 31, 2015 the employer’s proportion of the collective net pension liability was
0.0030945% which was an increase of 0.0023755% from its proportion measured as of
August 31, 2014.
Changes Since the Prior Actuarial Valuation
The following are changes to the actuarial assumptions or other inputs that affected
measurement of the total pension liability since the prior measurement period:
Economic Assumptions
1. The inflation assumption was decreased from 3.00% to 2.50%.
2. The ultimate merit assumption for long-service employees was decreased from 1.25% to
1.00%.
3. In accordance with the observed experience, there were small adjustments in the
service-based promotional/longevity component of the salary scale.
4. The payroll growth assumption was lowered from 3.50% to 2.50%.
Mortality Assumptions
5. The post-retirement mortality tables for non-disabled retirees were updated to reflect
recent TRS member experience. Mortality rates will be assumed to continue to improve
in the future using a fully generational approach and Scale BB.
6. The post-retirement mortality tables for disabled retirees were updated to reflect recent
TRS member experience. Mortality rates will be assumed to continue to improve in the
future using a fully generational approach and Scale BB.
7. The pre-retirement mortality tables for active employees were updated to use 90% of the
recently published RP-2014 mortality table for active employees. Mortality rates will be
assumed to continue to improve in the future using a fully generational approach and
Scale BB.
WESTLAKE ACADEMY
NOTES TO THE FINANCI AL STATEMENTS
31
NOTE 7. DEFINED BENEFIT PENSION PLAN – CONTINUED
Changes Since the Prior Actuarial Valuation – Continued
Other Demographic Assumptions
1. Previously, it was assumed 10% of all members who had contributed in the past 5 years
to be an active member. This was an implicit rehire assumption because teachers have
historically had a high incidence of terminating employment for a time and then returning
to the workforce at a later date. This methodology was modified to add a more explicit
valuation of the rehire incidence in the termination liabilities, and therefore these 10% are
no longer being counted as active members.
2. There were adjustments to the termination patterns for members consistent with
experience and future expectations. The termination patterns were adjusted to reflect the
rehire assumption. The timing of the termination decrement was also changed from the
middle of the year to the beginning to match the actual pattern in the data.
3. Small adjustments were made to the retirement patterns for members consistent with
experience and future expectations.
4. Small adjustments to the disability patterns were made for members consistent with
experience and future expectations. Two separate patterns were created based on
whether the member has 10 years of service or more.
5. For members that become disabled in the future, it is assumed 20% of them will choose a
100% joint and survivor annuity option.
Actuarial Methods and Policies
6. The method of using celled data in the valuation process was changed to now using
individual data records to allow for better reporting of some items, such as actuarial gains
and losses by source.
There were no changes of benefit terms that affected measurement of the total pension liability
during the measurement period.
Pension Liabilities, Pension Expense, and Deferred Outflows of Resources and Deferred
Inflows of Resources Related to Pensions
For the year ended August 31, 2016, the Academy recognized pension expense of $522,616 and
revenue of $522,616 for support provided by the State.
At August 31, 2016, the Academy reported its proportionate share of the TRS’s deferred outflows
of resources and deferred inflows of resources related to pensions from the following sources:
Deferred Outflows
of Resources
Deferred Inflows
of Resources
Differences between expected and actual economic experience $ 2,470 $ 42,038
Changes in actuarial assumptions $ 10,383 $ 39,024
Difference between projected and actual investment earnings $ 225,369 $ -
Changes in proportion and difference between the employer’s
contributions and the proportionate share of contributions
$ 542,750 $ 264
Contributions paid to TRS subsequent to the measurement date
$ 88,399
$ -
Total $869,371 $ 81,326
WESTLAKE ACADEMY
NOTES TO THE FINANCI AL STATEMENTS
32
NOTE 7. DEFINED BENEFIT PENSION PLAN – CONTINUED
Pension Liabilities, Pension Expense, and Deferred Outflows of Resources and Deferred
Inflows of Resources Related to Pensions – Continued
The net amounts of the employer’s balances of deferred outflows and inflows of resources related to
pensions will be recognized in pension expense as follows:
NOTE 8. HEALTH CARE COVERAGE
During the period ended August 31, 2016, employees of the Academy who met minimum eligibility
requirements were covered by a state-wide health care plan, TRS Active Care. The Academy's
participation in this plan is renewed annually. The Academy paid into the Plan $341 per month per
employee and $266 per month when the employee works less than 30 hours per week if eligible to
enroll in TRS Active Care. Employees, at their option, pay premiums for any coverage above these
amounts as well as for dependent coverage.
The Teacher Retirement System (TRS) manages TRS Active Care. The medical plan is administered
by Aetna. Medco Health administers the prescription drug plan. The latest financial information on the
state-wide plan may be obtained by writing to the TRS Communications Department, 1000 Red River
Street, Austin, Texas 78701, by calling the TRS Communications Department at 1-800-223-8778, or
by downloading the report from the TRS Internet website, www.trs.state.tx.us, under the TRS
Publications heading.
NOTE 9. RETIREE HEALTH PLAN
Plan Description
Westlake Academy contributes to the Texas Public School Retired Employees Group Insurance
Program (TRS-Care), a cost-sharing multiple-employer defined benefit postemployment health
care plan administered by the Teacher Retirement System of Texas. TRS-Care provides health
care coverage for certain persons (and their dependents) who retired under the Teacher
Retirement System of Texas. The statutory authority for the program is Texas Insurance Code,
Chapter 1575. Section 1575.052 grants the TRS Board of Trustees the authority to establish and
amend basic and optional group insurance coverage for participants. The Teacher Retirement
System of Texas issues a publicly available financial report that includes financial statements and
required supplementary information for TRS-Care. That report may be obtained by visiting the
TRS Web site at www.trs.state.tx.us under the TRS Publications heading, by calling the TRS
Communications Department at 1-800-223-8778, or by writing to the Communications
Department of the Teacher Retirement System of Texas, 1000 Red River Street, Austin, Texas
78701.
Year ended August 31:
Pension Expense
(Income) Amount
2017 $ 133,442
2018 133,442
2019 133,442
2020 148,115
2021 80,614
Thereafter 70,591
Total $ 699,646
WESTLAKE ACADEMY
NOTES TO THE FINANCI AL STATEMENTS
33
NOTE 9. RETIREE HEALTH PLAN – CONTINUED
Funding Policy
Contribution requirements are not actuarially determined but are legally established each
biennium by the Texas Legislature. Texas Insurance Code, Sections 1575.202, 203, and 204
establish state, active employee, and public school contributions, respectively. Funding for free
basic coverage is provided by the program based upon public school district payroll. Per Texas
Insurance Code, Chapter 1575, the public school contribution may not be less than 0.25% or
greater than 0.75% of the salary of each active employee of the public school. Funding for
optional coverage is provided by those participants selecting the optional coverage. Contribution
rates and amounts are shown in the table below for fiscal years 2014 – 2016.
Year Rate Amount Rate Amount Rate Amount
2016 0.65%33,115$ 1.00%50,946$ 0.55%28,020$
2015 0.65%31,100$ 1.00%43,124$ 0.55%26,314$
2014 0.65%28,314$ 1.00%42,028$ 0.55%23,958$
Active Member State School District
Contribution Rates
Medicare, Part D - On-behalf Payments
The Medicare Prescription Drug, Improvement, and Modernization Act of 2003, which was
effective January 1, 2006, established prescription drug coverage for Medicare beneficiaries
known as Medicare Part D. One of the provisions of Medicare, Part D allows for the Texas Public
School Retired Employee Group Insurance Program (TRS-Care) to receive retiree drug subsidy
payments from the federal government to offset certain prescription drug expenditures for eligible
TRS-Care participants. These on-behalf payments of $18,453, $18,231, and $11,605 were
recognized for the years ended August 31, 2016, 2015 and 2014, respectively, as equal revenues
and expenditures.
NOTE 10. RISK MANAGEMENT
The Academy is exposed to various risk of loss related to torts, theft of, damage to and destruction of
assets; errors and omissions; injuries to employees; and natural disasters for which the Academy
carries commercial insurance. There were no settlements exceeding insurance coverage in the
current fiscal year.
Litigation and Contingencies
The Academy is a party to various legal actions none of which is believed by administration to
have a material effect on the financial condition of the Academy. Accordingly, no provision for
losses has been recorded in the accompanying combined financial statements for such
contingencies.
The Academy participates in state and federal grant programs which are governed by various
rules and regulations of the grantor agencies. Costs charged to the respective grant programs are
subject to audit and adjustment by the grantor agencies; therefore, to the extent that the
Academy has not complied with the rules and regulations governing the grants, if any, refunds of
any money received may be required and the collectability of any related receivable at August 31,
2016 may be impaired. In the opinion of the Academy, there are no significant contingent
liabilities relating to compliance with the rules and regulations governing the respective grants;
therefore, no provision has been recorded in the accompanying combined financial statements for
such contingencies.
WESTLAKE ACADEMY
NOTES TO THE FINANCI AL STATEMENTS
34
NOTE 11. CAPITAL LEASES
The Academy has entered into lease agreements as lessee for financing the acquisition of computer
equipment and software. The lease agreements qualify as capital leases for accounting purposes,
and therefore, have been recorded at the present value of the future minimum lease payments as of
the inception date.
Equipment and software with a historical cost of $730,049 was under capital lease at August 31,
2016. Because the cost of the individual items was below the Academy’s capitalization threshold, the
entire cost was recorded as expense.
The following schedule shows the future minimum lease payments under the capitalized lease
together with the present value of the net minimum lease payments as of August 31, 2016:
Annual
Lease Payments
256,585$
166,168
166,038
Total minimum lease payments 588,791
Less: Amounts representing interest (25,746)
Present value of net minimum lease payments 563,045$
Year Ending
August 31,
2017
2019
2018
NOTE 12. RELATED PARTY TRANSACTIONS
The Westlake Academy Foundation contributed $994,383 to the Academy during the fiscal year
ended August 31, 2016. In addition to the use of facilities discussed in Note 4, the Town of Westlake
contributed $315,000 to the Academy during the year.
NOTE 13. EVALUATION OF SUBSEQUENT EVENTS
The Academy has evaluated subsequent events through January 3, 2017, the date which the
financial statements were available to be issued.
NOTE 14. NEW ACCOUNTING PRONOUNCEMENTS
The GASB issued Statement No. 72, Fair Value Measurement and Application, which became
effective for the Academy in fiscal year 2016. This Statement addresses accounting and financial
reporting issues related to fair value measurements. The definition of fair value is the price that would
be received to sell an asset or paid to transfer a liability in an orderly transaction between market
participants at the measurement date. This Statement provides guidance for determining a fair value
measurement for financial reporting purposes. This Statement also provides guidance for applying
fair value to certain investments and disclosures related to all fair value measurements. The Academy
presently has no investments subject to the fair value measurement requirements of the Statement.
Information about the Academy’s and Foundation’s investments is presented in Note 2
WESTLAKE ACADEMY
NOTES TO THE FINANCI AL STATEMENTS
35
NOTE 14. NEW ACCOUNTING PRONOUNCEMENTS – CONTINUED
The GASB issued Statement No. 73, Accounting and Financial Reporting for Pensions and Related
Assets that are not within the Scope of GASB 68 and Amendments to Certain Provisions of GASB
Statements 67 and 68, which will be effective for periods beginning after June 15, 2016. The objective
of this Statement is to improve usefulness of information about pensions included in the general
purpose external financial reports of state and local governments for making decisions and assessing
accountability. This Statement applies to all state and governmental entities. The Academy will
evaluate the impact of the standard on its Financial Statements and will take the necessary steps to
implement it.
The GASB issued Statement No. 79, Certain External Investment Pools and Pool Participants, which
will be effective for periods beginning after June 15, 2016. The objective of this Statement is to
address for certain external investment pools and their participants the accounting and financial
reporting implications that result from changes in the regulatory provisions referenced by previous
accounting and financial reporting standards. This Statement applies to all state and governmental
entities. The Academy will evaluate the impact of the standard on its Financial Statements and will
take the necessary steps to implement it.
The GASB issued Statement No. 80, Blending Requirements for Certain Component Units- an
amendment of GASB Statement No. 14, which will be effective for periods beginning after June 15,
2016. The objective of this Statement is to improve financial reporting by clarifying the financial
statement presentation requirements for certain component units. This Statement applies to all state
and governmental entities. The Academy will evaluate the impact of the standard on its Financial
Statements and will take the necessary steps to implement it.
NOTE 15. EXPENDITURES IN EXCESS OF APPROPRIATIONS
For the year ending August 31, 2016, expenditures exceeded appropriations in the following
functions: Instruction, School Leadership; Guidance, Counseling and Evaluation Services; General
Administration; Community Services and Debt Service. These over expenditures will be addressed
through future appropriations.
REQUIRED SUPPLEMENTARY INFORMATION
WESTLAKE ACADEMY EXHIBIT E-1
BUDGETARY COMPARISON SCHEDULE – GENERAL FUND
FOR THE YEAR ENDED AUGUST 31, 2016
36
Actual Variance With
Data Amounts Final Budget
Control GAAP BASIS Positive or
Codes Original Final (Negative)
REVENUES
5700 Local and intermediate sources 1,648,720$ 1,614,536$ 1,459,838$ (154,698)$
5800 State program revenues 6,292,906 6,342,121 6,409,140 67,019
5020 Total revenues 7,941,626 7,956,657 7,868,978 (87,679)
EXPENDITURES
CURRENT:
0011 Instruction 4,579,900 5,361,249 5,369,348 (8,099)
0012 Instructional resources and media services 74,801 76,347 73,983 2,364
0013 Curriculum and staff development 134,590 147,909 147,559 350
0021 Instructional leadershp 264,258 276,108 210,591 65,517
0023 School leadership 778,866 816,706 860,150 (43,444)
0031 Guidance, counseling, and evaluation services 205,230 233,402 248,153 (14,751)
0033 Health services 66,616 68,166 62,328 5,838
0036 Extracurricular activities 146,775 148,258 140,141 8,117
0041 General administration 306,986 363,460 372,961 (9,501)
0051 Facilities maintenance and operations 915,068 933,345 895,334 38,011
0053 Data processing services 169,679 172,888 164,330 8,558
0061 Community services 112,638 115,445 118,429 (2,984)
0072 Debt service 90,565 90,565 91,092 (527)
6030 Total expenditures 7,845,972 8,803,848 8,754,399 49,449
1100 Excess (deficiency) of revenues over
(under) expenditures 95,654 (847,191) (885,421) (38,230)
OTHER FINANCING SOURCES
7913 Capital lease proceeds - 482,425 474,300 (8,125)
Total other financing sources - 482,425 474,300 (8,125)
1200 Net change in fund balances 95,654 (364,766) (411,121) (46,355)
0100 Fund balances--beginning 1,482,157 1,482,157 1,482,157 -
3000 Fund balances--ending 1,577,811$ 1,117,391$ 1,071,036$ (46,355)$
Budgeted Amounts
WESTLAKE ACADEMY
NOTES TO BUDGETARY COMPARISON SCHEDULE
FOR THE YEAR ENDED AUGUST 31, 2016
37
Budgetary Information
The Board of Trustees adopts an “appropriated budget” on a GAAP basis for the General Fund.
The Academy is required to present the adopted and final amended budgeted revenues and
expenditures for this fund. The General Fund budget appears in Exhibit E-1.
The following procedures are followed in establishing the budgetary data:
1. Prior to August 25 of the preceding fiscal year, the Academy prepares a budget for the next
succeeding fiscal year beginning September 1. The operating budget includes proposed
expenditures and the means of financing them.
2. A m eeting of the Board of Trustees is then called for the purpose of adopting the proposed
budget.
3. Prior to September 1, the budget is legally enacted through resolution by the Board. Once a
budget is approved, it can only be amended at the object, function and fund level by approval of
a majority of the members of the Board. Amendments are presented to the Board at its regular
meetings. Each amendment made before the fact, is reflected in the official minutes of the
Board, and is not made after fiscal year end.
4. Budgeted amounts are amended by the Board. All budget appropriations lapse at year end.
WESTLAKE ACADEMY EXHIBIT E-2
SCHEDULE OF ACADEMY’S PROPORTIONATE SHARE OF NET PENSION LIABILITY –
TEACHER RETIREMENT SYSTEM
FOR THE LAST TEN PLAN YEARS
38
2015 2014
Academy's proportion of the net pension liability 0.0030945%0.0007190%
Academy's proportionate share of net pension liability 1,093,865$ 192,056$
State's proportionate share of net pension liability
associated with the Westlake Academy 3,667,893 2,965,583
Total 4,761,758$ 3,157,639$
Academy's covered payroll 4,784,695$ 4,300,931$
Academy's proportionate share of net pension liability
as a percentage of its covered payroll 22.86%4.47%
Plan fiduciary net position as a
percentage of total pension liability 78.43%83.25%
Note: Only two years of data is presented in accordance with GASB #68, paragraph 138. "The
information for all periods for the 10-year schedules that are required to be presented as required
supplementary information may not be available initially. In these cases, during the transition period, that
information should be presented for as many years as are available. The schedules should not include
information that is not measured in accordance with the requirements of this Statement."
WESTLAKE ACADEMY EXHIBIT E-3
SCHEDULE OF CONTRIBUTIONS – TEACHER RETIREMENT SYSTEM
FOR THE LAST TEN FISCAL YEARS
39
2016 2015
Statutorially required contributions 88,399$ 92,325$
Actual contributions in relation to
statutorially required contributions 88,399 92,325
Contribution deficiency (excess)-$ -$
Academy's covered payroll 5,094,571$ 4,784,694$
Contributions as a percentage
of Academy's covered payroll 1.74%1.93%
Note: GASB 68, Paragraph 81.2.b requires that the data in this schedule be presented as of the
Academy's current fiscal year as opposed to the time period covered by the measurement date.
Note: Only two years of data is presented in accordance with GASB #68, paragraph 138. "The
information for all periods for the 10-year schedules that are required to be presented as required
supplementary information may not be available initially. In these cases, during the transition period, that
information should be presented for as many years as are available. The schedules should not include
information that is not measured in accordance with the requirements of this Statement."
COMBINING STATEMENTS
WESTLAKE ACADEMY
COMBINING BALANCE SHEET
NONMAJOR GOVERNMENTAL FUNDS
AUGUST 31, 2016
40
461 480 484
Data
Control
Codes
Campus
Activity Funds
Hudson -
Mentor
Discretionary
Foundation-
Local
Grants
ASSETS
1110 Cash and cash equivalents 62,919$ 3,404$ -$
1290 Other receivables 790 - 850
1000 Total assets 63,709$ 3,404$ 850$
LIABILITIES AND FUND BALANCES
Liabilities:
2170 Due to other funds -$ -$ 800$
Total liabilities - - 800
Fund balances:
Restricted for:
3490 Donor stipulations - 3,404 50
Committed for:
3545 Campus activities 63,709 - -
3000 Total fund balances 63,709 3,404 50
4000 Total liabilities and fund balances 63,709$ 3,404$ 850$
EXHIBIT F-1 – CONCLUDED
41
494 496 497 498
Foundation-
Science
Department
Hudson-
Support
Overall
Programming
Foundation-
Student
Scholarships
International
Mindedness
Education
Symposium
Total
Nonmajor
Governmental
Funds
-$ 16,966$ -$ 3,597$ 86,886$
- - - - 1,640
-$ 16,966$ -$ 3,597$ 88,526$
-$ -$ -$ -$ 800$
- - - - 800
- 16,966 - 3,597 24,017
- - - - 63,709
- 16,966 - 3,597 87,726
-$ 16,966$ -$ 3,597$ 88,526$
WESTLAKE ACADEMY
COMBINING STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES – NONMAJOR GOVERNMENTAL FUNDS
FOR THE YEAR ENDED AUGUST 31, 2016
42
461 480 484
Data
Control
Codes
Campus
Activity
Funds
Hudson -
Mentor
Discretionary
Foundation-
Local
Grants
REVENUES
5700 Local and intermediate sources 63,590$ 20,000$ 63,383$
5800 State program revenues 703 350 2,131
5020 Total revenues 64,293 20,350 65,514
EXPENDITURES
Current:
0011 Instruction 9,737 14,861 59,827
0012 Instructional resources and media 609 - 3,100
0013 Curriculum and instructional
staff development - - 10,927
0023 School leadership - 2,085 -
0036 Extracurricular activities 39,638 - -
0041 General administration - - -
6030 Total expenditures 49,984 16,946 73,854
1200 NET CHANGE IN FUND BALANCES 14,309 3,404 (8,340)
0100 FUND BALANCES, BEGINNING 49,400 - 8,390
3000 FUND BALANCES, ENDING 63,709$ 3,404$ 50$
EXHIBIT F-2 - CONCLUDED
43
494 496 497 498
Foundation-
Science
Department
Hudson-
Support
Overall
Programming
Foundation-
Student
Scholarships
International
Mindedness
Education
Symposium
Total
Nonmajor
Governmental
Funds
-$ -$ 2,500$ 5,569$ 155,042$
- - - - 3,184
- - 2,500 5,569 158,226
9,138 60,344 2,500 - 156,407
- - - - 3,709
- 23,743 - 1,969 36,639
- 22,299 - 1,253 25,637
- - - - 39,638
- 25 - - 25
9,138 106,411 2,500 3,222 262,055
(9,138) (106,411) - 2,347 (103,829)
9,138 123,377 - 1,250 191,555
-$ 16,966$ -$ 3,597$ 87,726$
INTERNAL CONTROL REPORT
INDEPENDENT AUDITOR’S REPORT ON INTERNAL CONTROL OVER FINANCIAL
REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN
AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE
WITH GOVERNMENT AUDITING STANDARDS
44
AN INDEPENDENT MEMBER OF BAKER TILLY INTERNATIONAL WEAVER AND TIDWELL, L.L.P. CERTIFIED PUBLIC ACCOUNTANTS AND ADVISORS 12221 MERIT DRIVE, SUITE 1400, DALLAS, TX 75251 P: 972.490.1970 F: 972.702.8321
To the Board of Trustees
Westlake Academy
We have audited, in accordance with the auditing standards generally accepted in the United
States of America and the standards applicable to financial audits contained in Government
Auditing Standards issued by the Comptroller General of the United States, the financial
statements of the governmental activities, the discretely presented component unit, each major
fund, and the aggregate remaining fund information of Westlake Academy (the Academy) as of
and for the year ended August 31, 2016, and the related notes to the financial statements,
which collectively comprise the Academy's basic financial statements and have issued our
report thereon dated January 3, 2017.
Internal Control Over Financial Reporting
In planning and performing our audit of the financial statements, we considered the Academy's
internal control over financial reporting (internal control) to determine the audit procedures that
are appropriate in the circumstances for the purpose of expressing our opinions on the financial
statements, but not for the purpose of expressing an opinion on the effectiveness of the
Academy's internal control. Accordingly, we do not express an opinion on the effectiveness of
the Academy's internal control.
A deficiency in internal control exists when the design or operation of a control does not allow
management or employees, in the normal course of performing their assigned functions, to
prevent, or detect and correct misstatements on a timely basis. A material weakness is a
deficiency, or a combination of deficiencies, in internal control such that there is a reasonable
possibility that a material misstatement of the entity's financial statements will not be prevented,
or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a
combination of deficiencies, in internal control that is less severe than a material weakness, yet
important enough to merit attention by those charged with governance.
Our consideration of internal control was for the limited purpose described in the first paragraph
of this section and was not designed to identify all deficiencies in internal control that might be
material weaknesses or significant deficiencies. Given these limitations, during our audit we did
not identify any deficiencies in internal control that we consider to be material weaknesses.
However, material weaknesses may exist that have not been identified.
Compliance and Other Matters
As part of obtaining reasonable assurance about whether the Academy's financial statements
are free of material misstatement, we performed tests of its compliance with certain provisions
of laws, regulations, contracts, and grant agreements, noncompliance with which could have a
direct and material effect on the determination of financial statement amounts.
Westlake Academy
Page 2
45
However, providing an opinion on compliance with those provisions was not an objective of our
audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no
instances of noncompliance or other matters that are required to be reported under Government
Auditing Standards.
Purpose of this Report
The purpose of this report is solely to describe the scope of our testing of internal control and
compliance and the results of that testing, and not to provide an opinion on the effectiveness of
the entity's internal control or on compliance. This report is an integral part of an audit
performed in accordance with Government Auditing Standards in considering the entity's
internal control and compliance. Accordingly, this communication is not suitable for any other
purpose.
WEAVER AND TIDWELL, L.L.P.
Dallas, Texas
January 3, 2017
1
estlake Academy Board of Trustees
TYPE OF ACTION
Regular Meeting - Consent
Westlake Board Meeting
Monday, September 12, 2016
TOPIC: Approval of the 2017-2018 Academic Calendar
STAFF CONTACT: Jennifer Furnish, Student Services Administrator
Strategic Alignment
Vision, Value, Mission Perspective Curriculum Outcome
Objective
Academic Excellence Academic
Operations PYP / MYP / DP
Improve the
Efficiences of
Operational Systems
Strategic Initiative
Outside the Scope of Identified Strategic Initiatives
Time Line - Start Date: August 18, 2017 Completion Date: June 5, 2018
Funding Amount: NA Status - N/A Source - N/A
EXECUTIVE SUMMARY (INCLUDING APPLICABLE ORGANIZATIONAL HISTORY)
During the 84th legislative session, the House passed a new law in which compliance with the
Federal School Program will now be calculated utilizing minutes instead of days. In order to be
in compliance with the 75,600 minute requirement, Westlake Academy made several changes to
the 2016-2017 academic calendar. For 2017-2018, the academy would like to maintain the same
school start and end times, the same approximate school start date and end date, and the same
number of holidays. The most significant change will come as a result of moving finals for our
secondary students to before winter break. The academic leadership team proposed two
calendars to the staff and took suggestions and recommendations. We combined the information
with data from students and parents to determine that holding finals before break is something
that would ultimately benefit our students. Additionally, local ISDs including Carroll and
Northwest have already made this move and experienced much success holding finals before
winter break.
2
RECOMMENDATION
Staff Recommends approval of calendar.
ATTACHMENTS
2017-2018 Calendar
Resolution WA 17-XX
Page 1 of 2
WESTLAKE ACADEMY
RESOLUTION 17-xx
A RESOLUTION OF THE WESTLAKE ACADEMY BOARD OF TRUSTEES
ADOPTING THE 2017-2018 ACADEMIC CALENDAR.
WHEREAS, Westlake Academy views attendance as essential to student performance;
and,
WHEREAS, Westlake Academy is required to adhere to state policies regarding student
attendance while also seeking to make decisions in the best interest of all stakeholders; and,
WHEREAS, Westlake Academy is required to create and publish academic calendars for
each school year; and,
WHEREAS, Westlake Academy’s Instructional Leadership Team researched and
developed a new academic calendar for the 2017-2018 school year; and,
WHEREAS, the Board of Trustees finds that the passage of this Resolution is in the best
interest of the citizens of Westlake as well as the students, their parents, and faculty of Westlake
Academy.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
WESTLAKE ACADEMY:
SECTION 1: That, all matters stated in the recitals hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in their entirety.
SECTION 2: That, the Board of Trustees of Westlake Academy, hereby approves the
amendments to the Attendance Policy for Westlake Academy attached to this resolution as
Exhibit “A”.
SECTION 3: If any portion of this resolution shall, for any reason, be declared invalid
by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions
hereof and the Council hereby determines that it would have adopted this Resolution without the
invalid provision.
Resolution WA 17-XX
Page 2 of 2
SECTION 4: That this resolution shall become effective from and after its date of
passage.
PASSED AND APPROVED ON THIS 9th DAY OF JANUARY 2017.
___________________________________
Laura Wheat, President
ATTEST:
________________________________ ___________________________________
Kelly Edwards, Board Secretary Thomas E. Brymer, Superintendent
APPROVED AS TO FORM:
________________________________
Janet S. Bubert or L. Stanton Lowry,
School Attorney
Sem. 1 Sem. 2 Total
August 2017 1 September 2017 2 October 2017 3 Date Event
S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa August 7-9 New Teacher Orientation
1 2 3 4 5 1 2 1 2 3 4 5 6 7 10-16 All Teacher Orientation
6 7 8 9 10 11 12 3 4 5 6 7 8 9 8 9 10 11 12 13 14 17: First Day of School
13 14 15 16 17 18 19 10 11 12 13 14 15 16 15 16 17 18 19 20 21 September 4: Labor Day (No School)
20 21 22 23 24 25 26 17 18 19 20 21 22 23 22 23 24 25 26 27 28 29: All Day Parent/Teacher Conferences
27 28 29 30 31 24 25 26 27 28 29 30 29 30 31 October 6: Teacher Professional Day (No School)
9: Columbus Day (No School)
November 2017 4 December 2017 5 January 2018 6 November 17: Early Release/Grandparent's Day
S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa 20 - 24: Thanksgiving Break (Flex Days for Staff)
1 2 3 4 1 2 1 2 3 4 5 6 December 15: Secondary Semester Exams
5 6 7 8 9 10 11 3 4 5 6 7 8 9 7 8 9 10 11 12 13 18: Secondary Semester Exams (Early Release)
12 13 14 15 16 17 18 10 11 12 13 14 15 16 14 15 16 17 18 19 20 19: Secondary Semester Exams (Early Release)
19 20 21 22 23 24 25 17 18 19 20 21 22 23 21 22 23 24 25 26 27 20: Secondary Semester Exams (Early Release)
26 27 28 29 30 24 25 26 27 28 29 30 28 29 30 31 January 3: Teacher Professional Day (No School)
31 4: Start of Second Semester
15: Martin Luther King, Jr (No School)
February 2018 7 March 2018 8 April 2018 9 February 16: Teachers' Professional Day - (No School)
S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa 19: Presidents' Day (No School)
1 2 3 1 2 3 1 2 3 4 5 6 7 March 12-16 Spring Break
4 5 6 7 8 9 10 4 5 6 7 8 9 10 8 9 10 11 12 13 14 30: Bad Weather Make-Up Day
11 12 13 14 15 16 17 11 12 13 14 15 16 17 15 16 17 18 19 20 21 April 6: All Day Parent/Teacher Conferences
18 19 20 21 22 23 24 18 19 20 21 22 23 24 22 23 24 25 26 27 28 20: Bad Weather Make-Up Day
25 26 27 28 25 26 27 28 29 30 31 29 30 23: Teacher Professional Day (No school)
May
28: Memorial Day (No School)
May 2018 10 June 2018 11 July 2018 12 29: G7-G11 Exams/PYP Assessment FULL DAY
S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa 30-31: G7-G11 Exams/PYP Assessment (Early Release)
1 2 3 4 5 1 2 1 2 3 4 5 6 7 June 1: Secondary Semester Exams (Early Release)
6 7 8 9 10 11 12 3 4 5 6 7 8 9 8 9 10 11 12 13 14 1: Last Day of School
13 14 15 16 17 18 19 10 11 12 13 14 15 16 15 16 17 18 19 20 21 1: Secondary End of 4th Quarter
20 21 22 23 24 25 26 17 18 19 20 21 22 23 22 23 24 25 26 27 28 2: Senior Commencement
27 28 29 30 31 24 25 26 27 28 29 30 29 30 31 4: Teacher Work Day
First / Last Day of School
Early Release Days Parent/Student Conferences - All Day
No School Semester Exams / PYP Assessments - Early Release
Professional Day - Student Holiday Senior Commencement
Bad weather make up
Academic Calendar 2017 - 2018
Westlake Academy
Resolution WA 17-02
FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or
Board meeting, under “Future Agenda Item Requests”, an agenda item for a future Board
meeting. The Board member making the request will contact the Superintendent with the
requested item and the Superintendent will list it on the agenda. At the meeting, the
requesting Board member will explain the item, the need for Board discussion of the item,
the item’s relationship to the Board’s strategic priorities, and the amount of estimated staff
time necessary to prepare for Board discussion. If the requesting Board member receives
a second, the Superintendent will place the item on the Board agenda calendar allowing
for adequate time for staff preparation on the agenda item.
Board of
Trustees
Item # 5 – Future Agenda
Items
Board of
Trustees
Item # 6 – Adjournment
Regular Session