HomeMy WebLinkAboutWA Electronic Signature Policy 03-07-16 Westlake Academy Electronic Signature Policy, March 2016
This policy identifies the requirements for the use of electronic signatures by
members of the Westlake Academy community.
Westlake Academy encourages the use of electronic records and electronic
signatures whenever their use can increase efficiency and save resources, so long as
their use meets legal and security requirements.
Both state and federal law authorize the use and acceptance of electronic signatures.
In response to the Electronic Signatures in Global and National Commerce Act (E-
Sign), Texas adopted the Texas Uniform Electronic Transaction Act. Consistent with
federal and state law, Westlake Academy adopts the following definitions related to
the use of digital signatures in electronic transmissions.
"Digital signature" means an electronic identifier intended by the person using it to
have the same force and effect as the use of a manual signature. Examples can
include a digitized image of a handwritten signature, a code or personal
identification number (PIN), and a mouse click on an "I accept" or "I approve"
button.
"Electronic record" is a record created, generated, sent, communicated, received, or
stored by electronic means. A "record" is information that is inscribed on a tangible
medium or that is stored in an electronic or other medium and is retrievable in
perceivable form. Financial and other documents or forms are records. An
"electronic transaction" is a transaction conducted or performed, in whole or in
part, by electronic means or electronic records. "Electronic" relates to technology
having electrical, digital, magnetic, wireless, optical, electromagnetic, or similar
capabilities.
To the fullest extent permitted by law, a digital signature may be used to
authenticate a written electronic communication sent to Westlake Academy. The
Academy agrees to accept an electronic signature or "e-signature" as legally binding
and the equivalent to handwritten signatures to signify an agreement.