HomeMy WebLinkAbout12-05-16 BOT Agenda PacketThe Regular Meeting of the Board of Trustees will begin immediately following the conclusion of the
Board of Trustees Workshop but not prior to the posted start time.
Mission Statement
Westlake Academy is an IB World School whose mission is to provide students with an
internationally minded education of the highest quality so they are well-balanced and
respectful life-long learners.
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WESTLAKE ACADEMY
Vision Statement
Westlake Academy inspires students to achieve their highest individual potential in a nurturing
environment that fosters the traits found in the IB Learner Profile.
Inquirers, Knowledgeable, Thinkers, Communicators, Principled,
Open-Minded, Caring, Risk-takers, Balanced and Reflective
BOARD OF TRUSTEES MEETING
AGENDA
December 5, 2016
1301 Solana Boulevard
Building 4, Suite 4202
2ND FLOOR, COUNCIL CHAMBER
WESTLAKE, TX 76262
Workshop Session 5:15 p.m.
Regular Session 6:00 p.m.
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Work Session
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. RECOGNIZE AND HONOR FALL ATHLETES MEN’S AND WOMEN’S CROSS
COUNTRY AND WOMAN’S VOLLEYBALL TEAMS.
4. PRESENTATION AND DISCUSSION REGARDING THE EXCHANGE STUDENTS
FROM COSTA RICA.
5. STUDENT PRESENTATION REGARDING THE EAST COAST COLLEGE TOUR.
6. REVIEW OF CONSENT AGENDA ITEMS LISTED ON THE REGULAR MEETING
AGENDA.
7. BOARD RECAP / STAFF DIRECTION
8. ADJOURNMENT
Regular Session
1. CALL TO ORDER
2. ITEMS OF COMMUNITY INTEREST: President and Trustee Reports on Items of
Community Interest pursuant to Texas Government Code Section 551.0415 the Board of
Trustees may report on the following items: (1) expression of thanks, congratulations or
condolences; (2) information about holiday schedules; (3) recognition of individuals; (4)
reminders about upcoming Board of Trustee events; (5) information about community
events; and (6) announcements involving imminent threat to public health and safety.
3. CITIZEN COMMENTS: This is an opportunity for citizens to address the Board on any
matter whether or not it is posted on the agenda. The Board cannot by law take action
nor have any discussion or deliberations on any presentation made to the Board at this
time concerning an item not listed on the agenda. Any item presented may be noticed on
a future agenda for deliberation or action.
4. CONSENT AGENDA: All items listed below are considered routine by the Board of
Trustees and will be enacted with one motion. There will be no separate discussion of
items unless a Board member or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
a. Consider approval of the minutes from the November 7, 2016, meeting.
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5. FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or Board
meeting, under “Future Agenda Item Requests”, an agenda item for a future Board
meeting. The Board member making the request will contact the Superintendent with the
requested item and the Superintendent will list it on the agenda. At the meeting, the
requesting Board member will explain the item, the need for Board discussion of the item,
the item’s relationship to the Board’s strategic priorities, and the amount of estimated staff
time necessary to prepare for Board discussion. If the requesting Board member receives
a second, the Superintendent will place the item on the Board agenda calendar allowing
for adequate time for staff preparation on the agenda item.
Rennhack – Discuss and define collaboration partner school qualifications.
6. ADJOURNMENT
ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION
AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS
551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT
CODE.
CERTIFICATION
I certify that the above notice was posted at the Town Hall of the Town of Westlake, 1301 Solana Blvd.,
Building 4, Suite 4202, Westlake, TX 76262, on November 30, 2016, by 5:00 p.m. under the Open
Meetings Act, Chapter 551 of the Texas Government Code.
_____________________________________
Kelly Edwards, Town Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise
the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made
to assist you.
Board of
Trustees
Item # 2 – Pledge of
Allegiance
Texas Pledge:
“Honor the Texas flag;
I pledge allegiance to
the, Texas, one state
under God, one and
indivisible.”
RECOGNIZE AND HONOR FALL ATHLETES MEN’S AND WOMEN’S CROSS
COUNTRY AND WOMAN’S VOLLEYBALL TEAMS.
Board of
Trustees
Item # 3 – No Supporting
Documentation
PRESENTATION AND DISCUSSION REGARDING THE EXCHANGE STUDENTS
FROM COSTA RICA.
Board of
Trustees
Item # 4 – No Supporting
Documentation
STUDENT PRESENTATION REGARDING THE EAST COAST COLLEGE TOUR.
Board of
Trustees
Item # 5 – No Supporting
Documentation
REVIEW OF CONSENT AGENDA ITEMS
a. Consider approval of the minutes from the November 7, 2016, meeting.
Board of
Trustees
Item # 6 – Review of
Consent Agenda Items
BOARD RECAP / STAFF DIRECTION
Board of
Trustees
Item # 7 – Board Recap /
Staff Direction
Board of
Trustees
Item # 8 – Adjournment
Work Session
ITEMS OF COMMUNITY INTEREST: President and
Trustee Reports on Items of Community Interest pursuant to
Texas Government Code Section 551.0415 the Board of
Trustees may report on the following items: (1) expression
of thanks, congratulations or condolences; (2) information
about holiday schedules; (3) recognition of individuals; (4)
reminders about upcoming Board of Trustee events; (5)
information about community events; and (6)
announcements involving imminent threat to public health
and safety.
Coffee & Conversation with the Mayor/Board President
Monday, December 5, 2016; 8:00 – 9:30 am
Marriott Solana Hotel – Great Room
Town Council Workshop/Meeting
Monday, December 5, 2016; 5:00 pm
Westlake Town Hall, Solana – Council Chamber/Courtroom
WA Board of Trustees Workshop/Meeting
Monday, December 5, 2016; 5:15 pm/6:00 pm
Westlake Town Hall, Solana – Council Chamber/Courtroom
Planning & Zoning Workshop/Meeting
Tuesday, December 6, 2016; 5:00 pm/6:00 pm
Westlake Town Hall, Solana – Council Chamber/Courtroom
Lone Star Legislative Report; Hosted by Northwest Metroport Chamber w/ four State legislators
Friday, December 9, 2016; 11:30 am – 1:00 pm
DFW Marriott Hotel & Golf Club at Champions Circle
*Please let Ginger know if you plan to attend for tickets & RSVP
Town Council Workshop/Meeting
Monday, December 12, 2016; 5:00 pm/6:30 pm
Westlake Town Hall, Solana – Council Chamber/Courtroom
Westlake Municipal offices closed for the Christmas holidays
Friday, December 23 and Monday, December 26, 2016
WA UNICEF Arts & Craft Fair will no longer be held on Sat., Dec. 3. But combined with WA Fine
Arts Day in May 2017
Looking ahead to January 2017…
Westlake Municipal offices closed for the New Year’s Day holiday
Monday, January 2, 2017 (No Coffee & Conversation on this Monday – Jan. 9 instead)
WA Staff returns to school Tuesday, Jan. 3 and Students return to school Wednesday, Jan. 4
WA 2016 Alumni Reunion & DP Ceremony
Thursday, January 5, 2017; Alumni luncheon - 12:00 pm and Program begins at 1:45 pm
WA Campus
*For WA Athletic events, please check the appropriate sport’s category box on the WA
Calendar webpage for times.
Board of
Trustees
Item # 2 – Items of
Community Interest
CITIZEN COMMENTS: This is an opportunity for citizens to address the Board on any matter
whether or not it is posted on the agenda. The Board cannot by law take action nor have any
discussion or deliberations on any presentation made to the Board at this time concerning an
item not listed on the agenda. Any item presented may be noticed on a future agenda for
deliberation or action.
Board of
Trustees
Item # 3 – Citizen
Comments
CONSENT AGENDA: All items listed below are considered routine by the Board of
Trustees and will be enacted with one motion. There will be no separate discussion of
items unless a Board member or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
a. Consider approval of the minutes from the November 7, 2016, meeting.
Board of
Trustees
Item # 4 – Consent
Agenda
BOT Minutes 11/07/16
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WESTLAKE ACADEMY
BOARD OF TRUSTEES MEETING
November 7, 2016
PRESENT: President Laura Wheat, Trustees: Carol Langdon, Rick Rennhack and Wayne
Stoltenberg. Michael Barrett arrived at 5:43
ABSENT: Alesa Belvedere
OTHERS PRESENT: Superintendent Tom Brymer, Assistant to the Superintendent
Amanda DeGan, Executive Director Dr. Mechelle Bryson, MYP
Principal Dr. Andra Barton, PYP Principal Rod Harding, Student
Services Administrator Jennifer Furnish, College Counselor Carl
Tippen, DP Principal/Coordinator Stacy Stoyanoff, Director of
Finance Debbie Piper, Director of Human Resources &
Administrative Services Todd Wood, Director of Communications
Ginger Awtry, Director of Facilities and Parks & Recreation Troy
Meyer, and Director of Planning Ron Ruthven.
Work Session
1. CALL TO ORDER
President Wheat called the work session to order at 5:34 p.m.
2. PLEDGE OF ALLEGIANCE
President Wheat led the Pledge of Allegiance to the United States and Texas flags.
3. RECOGNIZE AND HONOR NATIONAL MERIT SCHOLARS.
Mr. Tippen recognized the follow National Merit Scholars:
National Hispanic Scholar Julian Sanders.
BOT Minutes 11/07/16
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National Merit Commended Kelsey Hassell, Alexander Nguyen, Julian Sanders, and
Mitchell Thompson.
National Merit Semi Finalist Ryan Parkey.
4. REVIEW OF CONSENT AGENDA ITEMS LISTED ON THE REGULAR MEETING
AGENDA.
Trustee Langdon inquired if the video surveillance policy was requested. Dr. Bryson
stated no but that the Academy is complying with the new requirements established by
the Education Code.
Discussion then ensued regarding the installation of the camera and system.
5. REPORTS
a. Report of international teachers and a review of the immigration status of non-
permanent residents employed at Westlake Academy.
Mr. Wood received the Permanent Resident Cards today. Mr. Wood then presented
the cards to the family.
b. Report by IB coordinators on AP and IB training opportunities.
Discussion regarding any additional training.
6. DISCUSSION ITEMS
a. Presentation and discussion of the Global Collaboration between Westlake Academy
and Edmonton Islamic Academy, Canada.
Mr. Harding and Ms. Fischer provided a presentation and overview of the visit.
Discussion ensued regarding the similarity of visions, perceptions, processes to
collaborate, number of students, noting that EIA is a public school in Alberta,
dialogue between teachers, and managing any concerns from the parent body.
7. BOARD RECAP / STAFF DIRECTION
No additional direction provided.
8. ADJOURNMENT
President Wheat adjourned the work session at 6:22 p.m.
BOT Minutes 11/07/16
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Regular Session
1. CALL TO ORDER
President Wheat called the regular session to order at 6:22 p.m.
2. ITEMS OF COMMUNITY INTEREST
Director Awtry provided an overview of the ground breakings.
Dr. Bryson discussed the next topic for Danish and Dialogue.
3. CITIZEN COMMENTS
No one addressed the Board.
4. CONSENT AGENDA
a. Consider approval of the minutes from the October 3, 2016, meeting.
b. Consider approval of Resolution 16-18, Adopting Special Education Video
Surveillance Policy.
MOTION: Trustee Langdon made a motion to approve the consent agenda.
Trustee Barrett seconded the motion. The motion carried by a
vote of 4-0.
5. PUBLIC HEARING AND DISCUSSION REGARDING THE SCHOOL FIRST 2016
RATING BASED ON SCHOOL YEAR 2014-2015 DATA AND ANNUAL FINANCIAL
MANAGEMENT REPORT.
Director Piper provided an overview of the report stating that we received a perfect
score, 100 out of 100 points.
Discussion ensued regarding the enrollment questions and number of schools that
received a perfect score.
President Wheat opened the public hearing.
No one addressed the Board.
President Wheat closed the public hearing.
BOT Minutes 11/07/16
Page 4 of 4
6. PUBLIC HEARING, PRESENTATION AND ACCEPTANCE OF THE 2015-2016
ACCOUNTABILITY REPORT.
Mrs. Furnish provided a presentation and overview of the report.
Discussion ensued regarding correlation of the results to the testing, upcoming revisions
to the STARR writing section, and the timeframe imposed to complete the test.
President Wheat opened the public hearing.
No one addressed the Board.
President Wheat closed the public hearing.
MOTION: Trustee Stoltenberg made a motion to accept the Accountability
Report. Trustee Langdon seconded the motion. The motion
carried by a vote of 4-0.
7. FUTURE AGENDA ITEMS
No future agenda items.
8. ADJOURNMENT
There being no further business before the Board, President Wheat asked for a motion to
adjourn the meeting.
MOTION: Trustee Rennhack made a motion to adjourn the regular session.
Trustee Stoltenberg seconded the motion. The motion carried
by a vote of 4-0.
President Wheat adjourned the regular session at 6:52 p.m.
APPROVED BY THE BOARD OF TRUSTEES ON DECEMBER 5, 2016.
ATTEST:
____________________________
Laura Wheat, President
_____________________________
Kelly Edwards, Board Secretary
FUTURE AGENDA ITEMS: Any Board member may request at a workshop and / or
Board meeting, under “Future Agenda Item Requests”, an agenda item for a future Board
meeting. The Board member making the request will contact the Superintendent with the
requested item and the Superintendent will list it on the agenda. At the meeting, the
requesting Board member will explain the item, the need for Board discussion of the item,
the item’s relationship to the Board’s strategic priorities, and the amount of estimated staff
time necessary to prepare for Board discussion. If the requesting Board member receives
a second, the Superintendent will place the item on the Board agenda calendar allowing
for adequate time for staff preparation on the agenda item.
Rennhack – Discuss and define collaboration partner school qualifications.
Board of
Trustees
Item # 5 – Future Agenda
Items
Board of
Trustees
Item # 6 – Adjournment
Regular Session