HomeMy WebLinkAbout10-03-16 BOT MinWESTLAKE ACADEMY
BOARD OF TRUSTEES MEETING
October 3, 2016
PRESENT: President Laura Wheat, Trustees: Alesa Belvedere, Caroi Langdon, and Rick
Rennhack. Wayne Stoltenberg arrived at 5:16 p.m.
ABSENT: Michael Barrett
OTHERS PRESENT: Assistant to the Superintendent Amanda DeGan, Executive
Director Dr. Mechelle Bryson, MYP Principal Dr. Andra Barton,
PYP Principal Rod Harding, Student Services Administrator
Jennifer Furnish, Registrar Ange Bumgarner, DP
Principal/Coordinator Stacy StoyanofF, Director of Finance Debbie
Piper, Director of Communications Ginger Awtry, Director of
Facilities and Parks & Recreation Troy Meyer, Director of Public
Works/Assistant to the Town Manager Jarrod Greenwood and
Chief of Police Mike Wilson.
Work Session
1. CALL TO ORDER
President Wheat called the work session to order at 5:11 p.m.
2. PLEDGE OF ALLEGIANCE
President Wheat led the Pledge of Allegiance to the United States and Texas flags.
3. REVIEW OF CONSENT AGENDA ITEMS LISTED ON THE REGULAR MEETING
AGEN DA.
No additional discussion.
BOT Minutes 10/03/16
Pagelof5
4. FACULTY PRESENTATION REGARDING THE RON CLARK ACADEMY AND IPAD
PALOOZA STAFF TRAINING.
Dr. Barton introduced the teachers that attended iPadPalooza and Ron Academy training.
Mrs. Busico-Flight, Ms. Redding, and Mrs. Sandfort provided presentation and overview
of the training sessions they attended at iPadPalooza.
Mrs. Stack and Ms. Redding provided a presentation and overview of the Ron Clark
Academy training.
Discussion ensued regarding the Ron Clark Academy selection process, instruction for
Grade 5 through Grade 8, students' expectations, teacher and faculty attrition rate,
enrollment numbers, use of technology and practices learned that teachers would like to
implement.
5. REPORTS
a. Report of international teachers and a review of the immigration status of non-
permanent residents employed at Westlake Academy.
b. Report Regarding the Percentage of Revenue Received Based on Attendance.
Dr. Bryson stated that the attendance percentage rate for the first 6 weeks is
98.07%. Discussion then ensued regarding the dedicated staff member reaching out
to parents to provide notes to excused absences, notifying parents by mail the
number of missed days, and how teachers are efFectively using the advisory period.
6. DISCUSSION ITEMS
a. Presentation and discussion regarding the International School's Assessment (ISA)
and Assessment of Performance toward Proficiency in Languages (APPL in regard to
future administrations).
Dr. Barton and Mr. Harding provided a presentation and historical overview of the
ISA and APPL testing assessments.
Discussion ensued regarding how the ACT/SAT indicate the success of the
assessment, recommendations for the 2016-2017 school year, not over testing
students, and adjusting the testing date.
b. Presentation and discussion regarding Enrollment update for School Year 2016-2017
and analysis of the estimated number of Students eligible to attend the Academy
living within Westlake.
BOT Minutes 10/03/16
Page2of5
Mrs. Furnish and Mrs. Bumgarner provided a presentation and overview comparison
of the enrollment.
Discussion ensued regarding attrition, enrollment concentration in the Primary
grades, numbers excluding undeveloped properry, neighborhood turnover, new
residents' school choice, tracking possible enrollments, and updating the School
District Strategies (SDS) report.
President Wheat to move into Executive Session prior to discussing item c on the
agenda.
c. Presentation and discussion regarding emergency preparedness at Westlake
Academy.
Ms. DeGan provided an overview of the item.
Mr. Meyer, Dr. Bryson, Officer Talkington and Chief Wilson provided overviews
regarding hazardous weather events, police training, active shooter training, Keller
Police Department's response time, Student Resource Officer (SRO) in surrounding
ISDs, table top exercises, increasing campus patrol, utilizing the Town Marshal,
parent and student participation in the table top exercises, and community
engagement with law enforcement.
7. EXECUTIVE SESSION
The Board convened into executive session at 6:36 p.m.
The Board will conduct a closed session pursuant to Texas Government Code,
annotated, Chapter 551, Subchapter D for the following:
Sec. 551.076. Deliberation Regarding Security Devices or Security Audit to deliberate:
(1) the deployment, or specific occasions for implementation, of security personnel or
devices; or (2) a security audit.
8. RECONVENE MEETING
President Wheat reconvened the meeting at 7:47 p.m.
President Wheat moved back to item c on the agenda.
BOT Minutes 10/03/16
Page 3 of 5
9. BOARD RECAP / STAFF DIRECTION
Attendance
- Add a breakdown by neighborhood to the annual report including a year to year
comparison; and use any identifying information that the HOAs may have regarding
student enrollment
- Use the Glenwyck Farms enrollment numbers to project number of students per
household that will likely enroll at the Academy
- Enhance police presence on campus by providing a location for an officer to
complete reports
- Evaluate necessary training for the Town Marshal regarding campus security
- Community engagement level as it relates to security efForts at the Academy
- Attempt to gather attrition decisions by neighborhood for those with a dual option
to attend Westlake or Carroll ISD
10. AD70URNMENT
President Wheat adjourned the work session at 8:41 p.m.
Reaular Session
1. CALL TO ORDER
President Wheat called the regular session to order at 8:41 p.m.
2. ITEMS OF COMMUNITY INTEREST
Mrs. DeGan provided an overview of the upcoming events.
3. CITIZEN COMMENTS
Angie Schilisky, 1610 Fair Oaks Drive, spoke in favor of continuing the discussion
regarding a School Resource Officer (SRO).
4. CONSENT AGENDA
a. Consider approval of the minutes from the September 12, 2016, meeting.
MOTION: Trustee Rennhack made a motion to approve the consent
agenda. Trustee Belvedere seconded the motion. The motion
carried by a vote of 4-0.
BOT Minutes 10/03/16
Page 4 of 5
5. EXECUTIVE SESSION
The Board did not convene into executive session.
The Board will conduct a closed session pursuant to Texas Government Code,
annotated, Chapter 551, Subchapter D for the following:
Sec. 551.076. Deliberation Regarding Security Devices or Security Audit to deliberate:
(1) the deployment, or specific occasions for implementation, of security personnel or
devices; or (2) a security audit.
6. RECONVENE MEETING
7. TAKE ANY NECESSARY ACTION
No action necessary.
8. FUTURE AGENDA ITEMS
No future agenda items.
9. ADJOURNMENT
There being no further business before the Board, President Wheat asked for a motion to
adjourn the meeting.
MOTION: Trustee Rennhack made a motion to adjourn the regular session.
Trustee Langdon on seconded the motion. The motion carried
by a vote of 4-0.
President Wheat adjourned the regular session at 8:46 p.m.
APPROVED BY THE BOARD OF TRUSTEES ON NOVEMBER 7, 2016.
ATTEST:
'/� \ "�../`�-� �-i" Y ti✓, �. : W'`�J�1 J
Kelly �dward�) Board Secretary
� ,�.
�l/,/�� ����(�1✓i �
Laura Wheat, President
BOT Minutes 10/03/16
Page 5 of 5