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Home My WebLink About09-19-16 TC Min MINUTES OF THE TOWN OF WESTLAKE,TEXAS TOWN COUNCIL MEETING September 19, 2016 PRESENT: Mayor Laura Wheat, Council Members: Michael Barrett, Alesa Belvedere, Carol Langdon, and Rick Rennhack. Wayne Stoltenberg arrived at 5:10 p.m. ABSENT: OTHERS PRESENT: Town Manager Thomas Brymer, Town Secretary Kelly Edwards, Town Attorneys Stan Lowry and Cathy Cunningham, Assistant Town Manager Amanda DeGan, Director of Public Works Jarrod Greenwood, Finance Director Debbie Piper, Director of Human Resources &Administrative Services Todd Wood, Fire Chief -- Richard Whitten, Director of Communications Ginger Awtry, Director of Information Technology Jason Power, Development Coordinator/Management Analyst Joel Enders, Chief Building Official Eddie Edwards, Director of Parks & Recreation Troy Meyer, Keller Police Chief Mike Wilson, and Finance Supervisor Jaymi Ford. Work Session 1. CALL TO ORDER Mayor Wheat called the work session to order at 5:07 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Wheat led the pledge of allegiance to the United States and Texas flags. Town Council Minutes 09/19/16 Page 1 of 8 3. REVIEW OF CONSENT AGENDA ITEMS FOR THE TOWN COUNCIL REGULAR MEETING AGENDA. Director Greenwood provided Council a copy of the licensing agreement. Mayor Wheat inquired if Staff had received feedback regarding Ordinance 792, amending Chapter 50 of the Code. 4. DISCUSSION ITEMS a. Presentation and discussion regarding an Economic Development Agreement with the Marriott Solana Hotel. Mr. Todd Winch, Marriott Solana, provided a presentation and overview of the item and last year's numbers. Discussion ensued regarding the hotel renovations, surrounding competition, an overview of the incentive program, centralized sales office, and the food and beverage incentive. b. Standing Item: Update and discussion regarding the Granada Development, including items posted on the regular session agenda and the Covenants Conditions Restrictions (CCR's) and Design Standards. Director Greenwood provided an overview regarding the roundabout construction and seeking home owner input for public art opportunities. c. Standing Item; Update and discussion regarding the Entrada Development, including items posted on the regular session agenda and public art. Town Manager Brymer provided an overview of the Solana Boulevard improvements, construction of Arta Street, an update regarding CVS, signalization along FM 1938 (Davis Boulevard) and the preliminary discussions for a signal at Highway 114 and Solana Boulevard. S. EXECUTIVE SESSION The Council convened into executive session at 5:36 p.m. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Sec. 551.071 Consultation with Attorney (1) when the governmental body seeks the advice of its attorney about: (A) pending or contemplated litigation, or (B) a Town Council Minutes 09/19/16 Page 2 of 8 settlement offer; (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Ordinance 767 b. Section 551.087 Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1) for the following: - Maguire Partners-Solana Land, L.P., related to Centurion's development known as Entrada and Granada - Project Lynx - Quail Hollow - CS Kinross Lake Parkway, a Delaware limited liability company, its affiliate Charles Schwab & Co., Inc. c. Section 551.072 to deliberate the purchase, exchange, lease of value of real property regarding Town Hall offices and possible Fire Stations sites 6. RECONVENE MEETING Mayor Wheat reconvened the meeting at 6:43 p.m. 7. COUNCIL RECAP / STAFF DIRECTION No additional direction provided. S. ADJOURNMENT Mayor Wheat adjourned the work session at 6:43 p.m. Regular Session 1. CALL TO ORDER Mayor Wheat called the regular session to order at 6:43 p.m. Town Council Minutes 09/19/16 Page 3of8 2. ITEMS OF COMMUNITY INTEREST Mayor Wheat provided an overview of the upcoming events. 3. CITIZEN COMMENTS No one addressed the Council. 4. CONSENT AGENDA a. Consider approval of the minutes from the August 22, 2016, meeting. b. Consider approval of Resolution 16-32, Approving an Economic Development Agreement with the Marriott Solana Hotel. c. Consider approval of Ordinance 792, Amending Chapter 50, Section 50-3, subsections (c) and (d) by deleting subsection (c) allowing for a temporary trailer. d. Consider approval of Ordinance 799, Approving a Right-of-way License Agreement with BRE Solana, LLC, a Delaware limited liability company ("BRE' , The Boy Scouts of America, a non-profit corporation chartered by an Act of the United States Congress on June 15, 1916 (the"BSA' HMC Solana, LLC, a Delaware limited liability company ("HMC' to install, maintain and operate the existing fire line within the Town of Westlake right of way on Sam School Road. MOTION: Council Member Belvedere made a motion to approve the consent agenda. Council Member Stoltenberg seconded the motion. The motion carried by a vote of 5-0. S. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 793, APPROVING A TEMPORARY CONCRETE BATCHING PLANT TO BE LOCATED AT THE PLANNED ESTATES OF QUAIL HOLLOW SUBDIVISION, AN 80-ACRE SITE LOCATED NEAR THE SOUTHEAST CORNER OF DOVE ROAD AND DAVIS BOULEVARD. Coordinator Enders provided a presentation and overview of the item. Mayor Wheat opened the public hearing. No one addressed the Council. Mayor Wheat closed the public hearing. MOTION: Council Member Langdon made a motion to approve Ordinance 793. Council Member Barrett seconded the motion. The motion carried by a vote of 5-0. Town Council Minutes 09/19/16 Page 4 of 8 6. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 794, APPROVING A REPLAT FOR ENTRADA BLOCK I (VESTA HOMES) TO REPLAT APPROXIMATELY 1.023-ACRE PORTION OF PLANNED DEVELOPMENT DISTRICT 1, PLANNING AREA 2 (PD 1-2), ESTABLISHED BY ORDINANCE 703 FOR THE PROPERTY GENERALLY LOCATED SOUTH OF STATE HIGHWAY 114, EAST OF DAVIS BOULEVARD, AND NORTH OF SOLANA BOULEVARD, COMMONLY KNOWN AS WESTLAKE ENTRADA. THE REPLAT SHOWS BLOCK I, LOTS 1XR, 2XR, 3-14, 15X AND 16X. THE PROPOSED LOTS ARE LOCATED NEAR THE INTERSECTION OF SOLANA BOULEVARD, GRANADA TRAIL, AND THE PLANNED CORTES DRIVE. Coordinator Enders provided a presentation and overview of the item. Discussion ensued regarding the earlier renderings submitted of the residential homes. Mayor Wheat opened the public hearing. No one addressed the Council. Mayor Wheat closed the public hearing. MOTION: Council Member Barrett made a motion to approve Ordinance 794. Council Member Langdon seconded the motion. The motion carried by a vote of 5-0. 7. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 795, APPROVING A SITE PLAN FOR (VESTA HOMES) APPROXIMATELY 1.023-ACRE PORTION OF PLANNED DEVELOPMENT DISTRICT 1, PLANNING AREA 2 (PD 1- 2), ESTABLISHED BY ORDINANCE 703 FOR THE PROPERTY GENERALLY LOCATED SOUTH OF STATE HIGHWAY 114, EAST OF DAVIS BOULEVARD, AND NORTH OF SOLANA BOULEVARD, COMMONLY KNOWN AS WESTLAKE ENTRADA. THE AREA SHOWN ON THIS PD SITE PLAN IS LOCATED NEAR THE INTERSECTION OF SOLANA BOULEVARD, GRANADA TRAIL, AND THE PLANNED CORTES DRIVE. Coordinator Enders provided a presentation and overview of the item. Discussion ensued regarding phasing concept, completion of the infrastructure, using complementary materials. Mayor Wheat thanked everyone for maintaining high design standards stating she had received positive comments from residents. c Town Council Minutes 09/19/16 Page 5 of 8 Mayor Wheat opened the public hearing. No one addressed the Council. Mayor Wheat closed the public hearing. MOTION: Council Member Stoltenberg made a motion to approve Ordinance 795. Council Member Langdon seconded the motion. The motion carried by a vote of 5-0. 8. DISCUSSION AND CONSIDERATION OF ORDINANCE 796, UPDATING THE SOLANA PUBLIC IMPROVEMENT DISTRICT OF THE TOWN OF WESTLAKE SERVICE AND ASSESSMENT PLAN AND ASSESSMENT ROLL. Director Greenwood provided a presentation and overview of the item. Discussion ensued regarding how the parcels are being assessed and should there be a phasing of construction it would need to be consistent with the SAP document. MOTION: Council Member Langdon made a motion to approve Ordinance 796. Council Member Barrett seconded the motion. The motion carried by a vote of 5-0. - 9. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 797, ADOPTING THE TOWN OF WESTLAKE ESTIMATED BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2016, ADOPTING THE PROPOSED BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2017 INCLUDING AN INVESTMENT POLICY, PAY PLAN POLICY, FISCAL AND BUDGETARY POLICIES, RESTRICTED, COMMITTED AND ASSIGNED FUND BALANCES, AND PROVIDING AUTHORIZATION TO THE TOWN MANGER TO APPROVE APPROPRIATED FUNDS UP TO $50,0000. Assistant Town Manager DeGan and Director Piper provided a presentation and overview of the item. Discussion ensued regarding cost of the signalization and the construction cost for the Fire Station Complex. Mayor Wheat opened the public hearing. No one addressed the Council. Mayor Wheat closed the public hearing. 3 Town Council Minutes 09/19/16 Page 6 of 8 MOTION: Council Member Rennhack made a motion to approve Ordinance 797. Council Member Belvedere seconded the motion. The motion carried by a vote of 5-0. 10. DISCUSSION AND CONSIDERATION OF ORDINANCE 798, LEVYING MUNICIPAL AD VALOREM (PROPERTY) TAXES FOR THE 2016 YEAR IN ACCORDANCE WITH THE FISCAL YEAR 2016-17 PROPOSED BUDGET. Discussion ensued regarding several other municipalities in the area keeping the effective tax rate. MOTION: Council Member Rennhack made a motion to approve Ordinance 798. Council Member Langdon seconded the motion. The motion carried by a vote of 5-0. 11. EXECUTIVE SESSION The Council did not convene into executive session. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Sec. 551.071 Consultation with Attorney (1) when the governmental body seeks the advice of its attorney about: (A) pending or contemplated litigation; or (B) a settlement offer; (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Ordinance 767 b. Section 551.087 Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1) for the following: - Maguire Partners-Solana Land, L.P., related to Centurion's development known as Entrada and Granada - Project Lynx - Quail Hollow - CS Kinross Lake Parkway, a Delaware limited liability company, its affiliate Charles Schwab &Co., Inc. c. Section 551.072 to deliberate the purchase, exchange, lease of value of real property regarding Town Hall offices and possible Fire Stations sites 12. RECONVENE MEETING Town Council Minutes 09/19/16 Page 7 of 8 13. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. No action necessary. 14. FUTURE AGENDA ITEMS No future agenda items. 15. ADJOURNMENT There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Belvedere made a motion to adjourn the meeting. Council Member Rennhack seconded the motion. The motion carried by a vote of 5-0. Mayor Wheat adjourned the meeting at 7:35 p.m. APPROVED BY THE TOWN COUNCIL ON OCTOBER 24, 2016. ATTEST: Laura Wheat, Mayor 14)'�ULLL��k cca��' Kelly Edwards, town Secretary Town Council Minutes 09/19/16 Page 8 of 8