HomeMy WebLinkAbout03-21-16 WAF MinWESTLAKE ACADEMY FOUNDATION
Board Meeting
March 21, 2016
Board Members in Attendance: Karen Stoltenberg, Debbie Kraska, Andy Grieser, Zan Jones, Chris Jeppesen, Deanna
Titzler, Wendy Greenwood, Jeff Watson, Andy Sedino, Leah Rennhack, Sean Shope
Others in Attendance: Julie Kelly, Shelly Myers
I. K. Stoltenberg called the meeting to order at 8:32 AM.
II. Motion to approve minutes of February 8, 2016 meeting by Z. Jones, second by A. Grieser. Motion carried.
III. Financial Report
• S. Shope reviewed monthly Financial Report ending February 29, 2016.
o Statement of Activities show Gallery Night revenue actuals of $51,300 for the month of February.
o Blacksmith Annual Fund has fiscal year to date actual of $804,335 with $21,312 deposited in February.
o Motion to approve Financials by A. Sedino, second by J. Watson. Motion carried.
IV. Development Committee
• Blacksmith Annual Fund
o K. Stoltenberg reported that meeting is scheduled for March 30th to discuss marketing strategies to
address non-donor families.
• Gallery Night
o D. Kraska reported that Gallery Night 2016 was a great success with gross revenues over $292,000,
including $121,750 in sponsorships. Much positive feedback has been received regarding the food, décor,
theme and seating.
o Fund-an-Item raised $102,000 for the Outdoor Learning and Exploration Centers.
o Z. Jones will create an electronic survey to obtain guest feedback and comments.
• Run the Ranch
o S. Shope reported that race course will be the same as last year.
o Online registration is live. Revenue goal is $15,000 in sponsorships and participants.
o House committee will assist with marketing to student population, possibly with a House cup or trophy.
V. Marketing Committee
• Z. Jones reported that Marketing committee is currently working on several projects.
• D. Titzler worked on the Gallery Night promotional video and is contemplating a “Mythbuster” video idea for
2016-17 Blacksmith Annual Fund.
• W. Greenwood reported on website updates, Run the Ranch postcard that will be going out this month and
April postcard that will include a picture of students in the Outdoor Learning spaces to emphasize the success
of Gallery Night.
VI. Nominating Committee
• J. Watson provided update that committee interviewed 2 candidates recently, Scott Cooke and Laura Luckett.
Scott Cooke has asked for his name to be withdrawn due to increasing professional travel.
• Board vote held to recommend Laura Luckett for Board position; unanimously approved. Recommendation
will be submitted to Westlake Academy Board of Trustees for final approval.
VII. President’s Report
• K. Stoltenberg asked that Board members who volunteered as liaisons for Baja auction items follow-up with her
on status.
VIII. Executive Director’s Report
• S. Myers discussed Joint Special Events review with WAF Board and Board of Trustees. She will coordinate
with Tom Brymer and Amanda DeGan.
• Discussed recent change in HOC leadership and plan to continue granting partnership between the two
organizations.
Other Business
• J. Watson reported on updates to local town developments; Schwab is still in negotiations. Planning and
Zoning committee meeting to take place tonight to review Quail Hollow and Roland Arthur properties.
• W. Greenwood requested board members to sign appreciation gifts to Gallery Night chairpersons.
Next Meeting: Monday, April 18, 2016 at 8:30 AM, Lee Field House Conference Room, WA
A. Sedino moved to adjourn the Board meeting, second by C. Jeppesen. Motion carried. Meeting adjourned at
9:50AM.