HomeMy WebLinkAbout02-08-16 WAF MinWESTLAKE ACADEMY FOUNDATION
Board Meeting
February 8, 2016
Board Members in Attendance: Karen Stoltenberg, Sean Shope, Zan Jones, Deanna Titzler, Andy Sedino, Andy Grieser,
Adam Smith, Debbie Kraska, Jeff Watson, Wendy Greenwood, Leah Rennhack
Others in Attendance: Julie Kelly, Shelly Myers
I. K. Stoltenberg called the meeting to order at 8:35 AM.
II. Motion to approve minutes of January 11, 2016 meeting by A. Sedino, second by A. Grieser. Motion carried.
III. Financial Report
• S. Shope reviewed Financial Report for January 31, 2016.
o Reference was made to Endowment Fund losses of $36,307.19 due to market downturn. The Investment
Committee will review holdings to ensure that holdings remain in line with our low-risk model.
o Foundation account holds assets of $1,626,039 as of January 31, 2016.
o Discussion regarding Blacksmith Annual Fund target and current deficiency toward that goal. Current
year actuals of $781,866 were compared to last year’s, same time actuals of approximately $856k.
o Motion to approve financial report by A. Sedino, second by D. Kraska. Motion carried.
IV. Development Committee
• Blacksmith Annual Fund
o K. Stoltenberg reported that BAF is currently at $966,555, with 70% parent participation and 82%
participation of new families.
o Board discussed marketing to non-donor families. W. Greenwood to lead group to further discuss and
strategize.
• Gallery Night
o D. Kraska reported that current sponsorship commitment is $103,750.
o Still in need of donations, particularly for Live Auction.
o Texas Motor Speedway tasting to take place on 2/11/16.
o Discussed possibilities for control of alcohol sales, i.e., tickets, etc. Will discuss further at 2/11 meeting.
o S. Myers reported on Fund an Item options suggested by the Academy:
Larger bus
Outdoor campus enhancements, like picnic tables, shade sails, bleachers, press box
Outdoor science labs
Purchase of more land
o Consensus was for recommendation of Outdoor science labs or larger bus.
• Run the Ranch
o Event to take place on April 30th, same course and same basic event.
o Chairpersons will be Dawn Cochran, Julie Fitzgerald and Sean Shope
o In need of sponsors and to start making commemorative shirt
o Discussed possible House competition to create early excitement.
V. Marketing Committee
• Z. Jones, W. Greenwood and D. Titzler reported that January postcard has been mailed, highlighting the Class
of 2015 alumni who returned for the International Baccalaureate diploma ceremony.
• Currently working on Gallery Night marketing piece and videos, including an online bidding video.
VI. President’s Report
• K. Stoltenberg reported WAF Nominating Committee is planning to meet and discuss prospective applicants.
VII. Executive Director’s Report
• none
Other Business
• J. Watson reported on updates to local town developments, such as Schwab proposal, Roland Arthur property,
Granada, phase 2 lot draw and sales, and Entrada hotels and housing units.
Next Meeting: Monday, March 21, 2016 at 8:30 AM, Lee Field House Conference Room, WA
A. Sedino moved to adjourn the Board meeting, second by Z. Jones. Motion carried. Meeting adjourned at
9:56AM.