HomeMy WebLinkAbout01-11-16 WAF MinWESTLAKE ACADEMY FOUNDATION
Board Meeting
January 11, 2016
Board Members in Attendance: Karen Stoltenberg, Zan Jones, Deanna Titzler, Kevin Hansen, Chris Jeppesen, Andy
Sedino, Adam Smith, Wendy Greenwood, Debbie Kraska, and Sean Shope
Others in Attendance: Debbie Piper, John DeBurro, Julie Kelly and Shelly Myers
I. K. Stoltenberg called the meeting to order at 8:35 AM.
II. Motion to approve minutes of November 9, 2015 meeting by A. Sedino, second by C. Jeppesen. Motion carried.
III. Financial Report
• FY15 Audit Report
o John DeBurro, with audit firm, Weaver & Tidwell, and Debbie Piper, Finance Director, presented results
of recent audit, which resulted in an “unmodified opinion” with “no deficiencies or weaknesses” found.
o J. DeBurro discussed rationale for coding investments as temporarily restricted.
o Motion to approve audit report by A. Sedino, second by C. Jeppesen. Motion carried.
• S. Shope reviewed Financial report for December 2015.
o Foundation account holds assets of $1,678,897 as of December 31, 2015.
o S. Myers clarified teacher grant information and assets allocated for grants versus funds having already
been transferred to the Academy to cover those expenses.
o Discussion regarding Blacksmith Annual Fund goal and current actual.
o Motion to approve financial report by C. Jeppesen, second by A. Sedino. Motion carried.
IV. Development Committee
• Blacksmith Annual Fund
o K. Stoltenberg and S. Myers reviewed current pledge totals compared with same time last year.
o Discussed possible reason for decreased participation, and strategized methods of communication to
increase parent participation, including letters from administration, BAF as Coffee & Danish topic,
providing information on programs that could be cut or decreased as a result of not fulfilling goal, etc.
• Gallery Night
o D. Kraska discussed current status of Colors of Rio-themed event scheduled for Saturday, March 5, 2016.
o Past sponsors currently being confirmed and new sponsorships in development.
o Upcoming meeting with Texas Motor Speedway to review contract and discuss food and alcohol budget.
V. Marketing Committee
• Z. Jones reported that postcard for December has been mailed.
• Postcard for January 2016 will include information on recent graduates and how their Westlake Academy
education has impacted their early college experience.
• D. Titzler reported that online bidding for Gallery Night 2016 will be marketed using a video to be filmed in
the coming weeks.
VI. President’s Report
• K. Stoltenberg reported WAF Board Nominating Committee has several interested applicants.
• A. Sedino volunteered to participate on the Nominating Committee.
• Currently, the Board has 13 members with maximum of 15 directors.
VII. Executive Director’s Report
• S. Myers reported that a grant was submitted, with Dr. Chen, to LMI to supplement STEM activities.
• Discussed the use of remaining available WAF granting funds, including consideration of covering the
Blacksmith Annual Fund deficit. Board agreed that grant funds should only be used for granting.
• School administration has been asked to consider Gallery Night Fund-an-Item options for this year.
Other Business
• none
D. Kraska moved to adjourn the Board meeting, second by Z. Jones. Motion carried. Meeting adjourned at
10:22AM.
Next Meeting: Monday, February 8, 2016 at 8:30 AM, Lee Field House Conference Room, WA