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Home My WebLink About08-22-16 TC MinMINUTES OF THE TOWN OF WESTLAKE, TEXAS TOWN COUNCIL MEETING August 22, 201fi PRESENT: Mayor Laura Wheat, Council Members: Alesa Belvedere, Carol Langdon, and Rick Rennhack. ABSENT: Michael Barrett and Wayne Stoltenberg OTHERS PRESENT: Town Manager Thomas Brymer, Town Secretary Kelly Edwards, Town Attorney Stan Lawry, Assistant Town Manager Amanda DeGan, Director of Public Works Jarrod Greenwood, Finance Director Debbie Piper, Director of Human Resources & Administrative Services Todd Wood, Fire Chief Richard Whitten, Director of Communications Ginger Awtry, Director of Information Technology Jason Power, Development Coordinator/Management Analyst Joe) Enders, and Interim Director of Planning Rick Cha�n. Work Session 1. CALL TO ORDER Mayor Wheat called the work session to order at 5:15 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Wheat led the pledge of allegiance to the United States and Texas flags. Town Council Minutes 08/22/16 Page 1 of 9 3. REVIEW OF CONSENT AGENDA ITEMS FOR THE TOWN COUNCIL REGUI.AR MEETING AGENDA. Town Manager Brymer and Director Meyer provided an overview of the Brown Reynolds Watford Architects (BR1N) contract Item e. Discussion ensued regarding the design of the Southlake Fires Station on Dove Road and the communication plan for residents. Town Manager Brymer provided an overview of Item f regarding the Economic Incentive Policy. Town Manager Brymer provided an overview of Item g Right of Way license along FM 1938 Davis Boulevard and Dove Road. Town Manager Brymer provided an overview of Item d regarding the Temporary Fire Station costs. 4. REPORTS a. Report funding related to the replacement of the temporary fire station living quarters and bay improvements located at 29Q0 Dave Road. 5. DISCUSSION ITEMS a. Presentation and discussion regarding an amendment to Chapters 1 and 82 of the Westlake Code of Ordinances amending Chapter 1, Section 1-2 by deleting the definition of Preliminary Plat and adding the definition of Preliminary Site Evaluation; amending Chapter 82 providing for Preliminary Site Evaluations and providing standards for Preliminary Site Evaluations and plats. Interim Director Cha�n provided a presentation and averview of the proposed amendments. Discussion ensued regarding the Attorney's recammendation and developer's comments. b. Update and discussion regarding possible Town participation in Tarrant County aerial mosquito spraying. Director Greenwood provided an overview of the item which will be presented to the County Commissioner Court tomorrow. Town Council Minutes 08/22/16 Page 2 of 9 Discussion ensued regarding the application of aerial spraying, chemicals in the product, efficacy, peak-season, funding, and notifying residents if the County chooses to spray. c. Standing Item; Update and discussion regarding the Granada Development, including items posted on the regular session agenda and the Covenants Conditions Restrictions (CCR's) and Design Standards. Director Greenwood provided an overview of the paving delay in Phase II is due to weather, Phase I violations and notices, construction debris and silt load including the fencing (erosion control), continuing to identify areas of improvement, penalties associate with the violations, restitution for properly owners downstream, and notifying the current residents. )ames Hamilton, Vesta Homes, spoke regarding the issues next week; review developer agreements to address these issues including construction traffic, chapel, detention ponds, southeast corner with the tree that was cut down, design of the pond and or draining the pond, and landscaping grass issues. d. Standing Item; Update and discussion regarding the Entrada Development, including items posted on the regular session agenda and public art. Mr. Mehrdad Moayedi and Mr. Mike Beaty, Centurion American, provided a presentation and overview outlining the progression and milestones regarding the project. Discussion ensued regarding options for a second hotel location, purchasing the mineral rights for the property with the gas well, the forthcoming six (6) residential units, residential unit price points, median cuts along Davis Boulevard, approximate completed date for the Amphitheater being late surnmer 2017, proposed mass gathering ordinance, street maintenance and repair schedule, miles of retaining wall, Starbucks location, Artisan bridge revisions, Primrose constructian period, and offering tours of the development for residents. 6. EXECUTIVE SESSION The Council did not convene into executive session. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Sec. 551.071 Consultation with Attorney (1) when the governmental body seeks the advice of its attorney about: (A) pending or contemplated litigation; or (B) a � settlement offer; (2) Consultation with Attorney on a matter in which the duty of ? the attorney to the governmental body under the Texas Disciplinary Rules of Town Council Minutes 08/22/ 16 Page 3 of 4 Professionai Conduct of the State Bar of Texas clearly conflicts with this chapter: Ordinance 767 b. Section 551.087 Deliberation Regarding Economic Development � Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1) for the following: - Maguire Partners-Solana Land, L.P., related to Centurion's development known as Entrada and Granada - Project Lynx - Quail Hollow - CS Kinross Lake Parkway, a Delaware limited liability company, its affiliate Charles Schwab & Co., Inc. c. Section 551.072 to deliberate the purchase, exchange, lease of value of real property regarding Town Hall offices and possible Fire Stations sites 7. RECONVENE MEETING 8. COUNCIL RECAP / STAFP DIRECTION No additional direction provided. • . • Mayor Wheat adjourned the work session at 6:47 p.m. Reqular Session 1. CALL TO ORDER Mayor Wheat called the regular session to order at 7:13 p.m. 2. ITEMS OF COMMUNITY INTEREST Town Manager Brymer provided an overview of the Public Art public input session on October 27, 2016, that will be held at Westlake Academy for residents and stakeholders. Director Awtry provided Ginger overview additional upcoming events. Town Council Minutes 08/22J16 Page 4 of 9 3. CITIZEN COMMENTS No one addressed the Council. 4. CONSENT AGENDA a. Consider approvai of the minutes from the June 13, 2016, meeting. b. Consider approval of the minutes from the August 10, 2016, meeting. c. Consider approval of Resolution 16-27, Appointing and Reappointing Various Affiliate and Planning & Zoning Commission Members. d. Consider approval of Resolution 16-28, approving all funding related to the replacement of the temporary fire station living quarters and bay improvements located at 2900 Dove Road. e. Consider approval of Resolution 16-29, Entering into an agreement with Brown Reynolds WatFord (BRW) architects to provide professional services for concept design of the Town of Westlake Fire Station & EMS and authorize Town Manager to make funding changes not to exceed $25,000.00 on this project. f. Consider approval of Resolution 16-30, Adopting an Economic Development Incentive Policy. g. Consider approval of Qrdinance 787, Approving a Right-of-Way License Agreement for a perimeter fence within Town of Westlake right of way along FM 1938 and Dove Road. MOTIORI: Council Member Rennhack made a motion to approve the consent agenda. Council Member Langdon secanded the motion. The motion carried by a vote of 3-0. 5. CtJNDUCT A PUBLIC HEARING AND CONSIDERATION OF AN �?RDINANCE 791, APPROVING REPLAT AN QPPROXIMATELY 2.616-ACRE PORTION OF PLANNED DEVELBPMENT DISTRICT 1, PLANNING AREA 2(PD i-2), ESTABLISHED BY ORDINANCE 703 FOR THE PROPERTY GENERALLY LOCATED SOUTH OF STATE HIGHWAY 114, EAST OF DAVIS BOUL.EVARD, QND N�RTH OF SOLANA BOULEVARD, COMMONLY KNOWN AS WESTLAKE ENTRADA. THE REPLAT SNt�WS BLOCK I, LOTS 1 AND 2X, AND BLOCK J, LOTS 11-ifi, 17X, 18X, AND 19X; THE PROPOSED LOTS ARE LOCATED NEAR THE INTERSECTION OF SOLANA BOULEYARD, GRANADA TRAIL, AND CORTES DRIVE. Coordinator Enders provided a presentation and overview of the item. Town Manager Brymer commenting on the necessity of the infrastructure being completed prior to issuing any building permits. Discussion ensued regarding the completion of landscaping perimeter for the residential residences, developing a block by block and completion of the infrastructure priar to building permits, private streets built to the Town's standards, on-going maintenance of the streets and the Town's liability. Town Council Minutes 08/22/16 PageSof9 Mayor Wheat opened the public hearing. No one addressed the Council. Mayor Wheat closed the public hearing. MOTION: Council Member Langdon made a motion to approve Ordinance 791. Council Member Belvedere seconded the motian. The motion carried by a vote of 3-0. 6. DISCUSSION AND CONSIDERATION OF ORDINANCE 788, ACCEPTING A DONATION OF LAND AT THE NORTHWEST CORNER OF FM 1935 (DAVIS BLVD) AND DOVE ROAD FOR A FIRE STATION AND OTHER MUNICIPAL USES, AUTHORIZING THE TOWN MANAGER TO SIGN AI.� NECESSARY DOCUMENTS AND AGREEMENTS. Director Meyer provided a presentation and overview of the item. Although this was not a public hearing Mayor Wheat allowed Mr. Jeff Watson to speak on this item. Discussion ensued regarding ingress/egress, the site being top rated per the validation study, operational impact, a public input session with Brown Reynolds Watfiord Architects (BRW), response times, and the average number of calls per day. MOTION: Council Member Rennhack made a motion to approve Ordinance 788. Council Member Langdon seconded the motion. The motion carried by a vote of 3-0. 7. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 789, AMENDING CHAPTERS 1 AND 82 OF THE WESTLAKE CODE OF ORDINANCES AMENDING CHAPTER 1, SECTION 1-2 BY DELETING THE DEFINTROW OF PRELIMINARY PLAT AND ADDING THE DEPINITION OF PRELIMINARY SITE EVALUATION; AMENDING CHAPTER 82 PROVIDING Ft3R PRELIMINARY SITE EVALUATIONS AND PROVIDING ST�►NDARDS FOR PRELIMINARY SITE EVALUATI4NS AND PLATS. Interim Directar Chaffin provided a presentation and overview of the item. Mayor Wheat opened the public hearing. Joe Schneider, Hillwood Properties, 13600 Heritage Parkway, stated his concerns regarding the amendment. Mayor Wheat closed the public hearing. Town Council Minutes os/�2�16 Page 6 of 9 Discussion ensued regarding the average timeframe to process a preliminary plat and State Law regarding preliminary plats. MOTION: Council Member Belvedere made a motion to approve Ordinance 789. Council Member Langdon seconded the motion. The motion carried by a vote of 3-0. 8. CONDUCT A PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 790, ESTAB�ISHING, CREATING, AND DESIGNATING THE SITE SPECIFIC TOWN OF WESTLAKE TAX REINVESTMENT ZONE 4 TO PROVIDE TOWN TAX ABATEMENT INCENTIVES PER THE ECONOMIC DEVELt?PMENT AGREEMENT APPROVED VIA RESOLUTION 16-26 FOR THE PRQ.7ECT COMMONLY KNOWN AS THE CHAR�ES SCHWAB & CO. WESTLAKE CORPORATE OFFICE CAMPUS. Town Manager Brymer provided a presentation and overview of the item. Discussion ensued regarding the area covered by this reinvestment zone, and a formal agreement that will be presented to Council in September. Mayor Wheat opened the public hearing. No one addressed the Council. Mayor Wheat closed the public hearing. MOTION: Council Member Rennhack made a motion to approve Ordinance 790. Council Member Langdon seconded the motion. The motion carried by a vote of 3-0. 9. DISCUSSION AND CONSIDERATION REGARDING RESOLUTION 16-31, DESIGNATING A NEIGHBORHOOD EMPOWERMENT ZQNE IN THE TOWN OF WESTUKE RELATED TO THE CHARLES SCHWAB & CO. CORPORATE OFFICE CAMPUS SITE DESIGNATED FOR TAX REINVESTMENT ZONE #4. MOTION: Council Member Rennhack made a motion to approve Ordinance 791. Council Member Belvedere seconded the motion. The motion carried by a vote of 3-0. 10. EXECUTIVE SESSION The Council convened into executive session at 8:35 p.m. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: Town Council Minutes 08/22/16 Page7of9 a. Sec. 551.071 Consultation with Attorney (1) when the governmental body seeks the advice of its attorney about: (A) pending or contemplated litigation; or (B) a settlement offer; (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules af Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: Ordinance 767 b. Section 551.087 Deliberation Regarding Economic Development Negotiations (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have lacate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1) for the following: - Maguire Partners-Solana Land, L.P., related to Centurion's development known as Entrada and Granada - Project Lynx - Quail Hollow - CS Kinross Lake Parkway, a Delaware limited liability company, its affiliate Charles Schwab & Ca, Inc. c. Section 551.072 to deliberate the purchase, exchange, lease of value of real property regarding Town Hall offices and possible Fire Stations sites 11. RECONVENE MEETING Mayor Wheat reconvened the meeting at 8:51 p.m. 12. TAKE ANY ACTiON, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. No actian necessary. 13. FUTURE AGENDA ITEMS No future agenda items. Town Council Minutes 08/22/16 Page8of9 14. AD)OURNMENT There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Rennhack made a motion to adjourn the meeting. Council Member Belvedere seconded the motion. The motion carried by a vote of 3-0. Mayor Wheat adjourned the meeting at 8:52 p.m. APPROVED BY THE TOWN COUNCIL ON SEPTEMBER 19, 2016. ATTEST: �� /L��_..�.��'� ., Laura Wheat, Mayor � CS :�,�--'�C�� `. k._.�-� 4 ti Kelly Edward , Town Secretary Town Council Minutes 08/22/16 Page 9 of 9