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Home My WebLink AboutRes 16-29 Agreement with Brown Reynolds Watford Architects For Design of a Fire and EMS Station TOWN OF WESTLAKE RESOLUTION NO. 16-29 A RESOLUTION TO ENTER INTO AN AGREEMENT WITH BROWN REYNOLDS WATFORD ARCHITECTS TO PROVIDE PROFESSIONAL SERVICES FOR CONCEPT DESIGN OF THE TOWN OF WESTLAKE FIRE & EMS STATION AND AUTHORIZE TOWN MANAGER TO MAKE FUNDING CHANGES NOT TO EXCEED $25,000.00 ON THIS PROJECT. WHEREAS, the town current fire & EMS services has been operating out of a temporary facility for the past 12 years and, WHEREAS, the town population growth in residential and commercial development has outpaced our fire station capabilities and, WHEREAS, the agreement with BRW would provide the staff with cost options of the new station and renderings of the exterior view of the proposed station extension would give the fire fighters a safer place to shelter during a severe weather event WHEREAS, the Town Council finds that the passage of this resolution is in the best interest of the citizens of Westlake, NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF WESTLAKE, TEXAS: SECTION 1: That, all matters stated in the Recitals hereinabove are found to be true and correct and are incorporated herein by reference as if copied in their entirety. SECTION 2: That the Town of Westlake Town Council hereby approves the agreement with Brown Reynolds Watford Architects to provide professional services for concept design of the Town of Westlake Fire Station & EMS and authorize Town Manager to make funding changes not to exceed$25,000.00 on this project., attached as Exhibit "A. SECTION 3: The first few payments of this contract are proposed to be funded through the General Fund. Upon approval and receipt of the proceeds from the $8.5M Certificates of Obligation, any funds paid for these services through the General Fund will be reimbursed. SECTION 4: If any portion of this Resolution shall, for any reason, be declared invalid by any court of competent jurisdiction, such invalidity shall not affect the remaining provisions hereof and the Council hereby determines that it would have adopted this Resolution without the invalid provision. Resolution 16-29 Page 1 of 2 SECTION 5: That this resolution shall become effective from and after its date of passage. PASSED AND APPROVED ON THIS 22" DAY OF AUGUST 2015. ...-if. ATTEST: /4-i-1,1,ti:-‘' ,„., A .4 C'7.0:,;Cr Laura'L. Wheat, Mayor , .....-~ 1------ 17----- Kelly tdwares Town Secretary homas E. Brymer, I ow, Manager ____ (fi. APPROVED AS TO FORM: i 0 : <.-kIY •.. * * i •44, ........ ••..... .,.•• .0 „VL. St/(ton Lowry, flown Attorney --,..... 7-Ex c:, 0 / Resolution 16-29 Page 2 of 2 BROWN REYNOLDS WATFORD ARCHITECTS Mi 3535 TRAVIS STREET SUITE 250 DALLAS, TEXAS 75204 214.528-8704 WWW.ERWARCH,COM August 16, 2016 Troy Meyer Director of Facilities and Recreation Town of Westlake 1 301 Solana Boulevard, Building 4, Suite 4202 Westlake, TX 76262 PROFESSIONAL SERVICES PROPOSAL FOR THE TOWN OF WESTLAKE FIRE STATION CONCEPT DESIGN Brown Reynolds Watford Architects are pleased to submit this professional services proposal for concept design of the Town of Westlake Fire Station. The project scope, along with our proposed team, scope of services, project schedule, and compensation are described below. PROJECT SCOPE We understand the Town is negotiating to acquire approximately four(4)acres of land at the northwest corner of Davis Blvd. and Dove Road. The property will be a Government Use District. A project schedule goal is to present the concept design to the Town Council and Planning and Zoning Commission by the end of the 2016. The project scope is to develop a concept design with the following components: • Program needs validation,including addition of a fire training drill tower • Site plan with alternate apparatus bay drives connecting to roads in the following order of preference: 1) Davis Blvd., 2) Fidelity Value Lane, and 3) Dove Road. Site plan to show the building footprint, paving, sidewalks, site signage and site amenities. Site plan to also locate options for a Fire/Community Park. Site lighting design is not required. • Preliminary landscape plan, one colored site plan indicating landscaping • Preliminary floor plan (blocking plan or diagram as required to develop exterior building elevations). • Exterior building elevations(From four sides, each colored showing concept landscaping). • Construction cost estimate and preliminary total project budget based on the concept design • Preliminary civil engineering including: o Attend pre-development meeting with applicable Town departments o Utilities investigation to inform cost estimating (to include proposed water and drainage systems including initial retention pond sizing) o Site drainage analysis and grading plan (to include concept finished floor elevation and grading contours, including preliminary on-site retaining pond size). o One (1) revision to the site plan to reflect changes resulting from Owner comments. Additional changes will be made on an hourly rate basis. Project design goals include: Resolution 16-28 Troy Meyer Professional Services Proposal August 16, 2016 Page 2 • Building exterior design reflective of existing Westlake communities • Minimum site grading disturbance • Existing specimen tree in center of site to remain • Natural landscape design • Civil engineering design using Integrated Stormwater Management(ISWM) best practices PROJECT TEAM • BRW Architects, Inc. Architect —Gary DeVries, AIA, LEED AP Principal —Stephen Hilt, AIA Project Manager —Chris Sano, AIA, LEED AP Project Programmer and Designer • David McCaskill Design Landscape Architect 620 E. Southlake Blvd. Southlake, TX 76092 —David McCaskill Principal • Pacheco Koch Consulting Engineers Civil Engineering 7557 Rambler Road Suite 1400 Dallas, TX 75231 —Chris Jones, P.E. Principal • CCM Construction Services, LLC Cost Estimating P.O. Box 120455 Arlington, TX 76012 —John Coakley, CPE, AVS Estimator SCOPE OF SERVICES Basic Services Basic Services shall include programming, analysis, concept design documents, coordination with appropriate Town departments, and presentations to the Town. Specific tasks include: • Architectural site and building program validation (one meeting) • Architectural site and building concept design o Concept site design review(one meeting) o Concept floor plan review(one meeting) o Concept building street view color elevations and project construction cost and total budget review(one meeting) • Landscape Design to include the following o Review of Westlake ordinances impacting landscape development. o Preparation of conceptual landscape plan that adheres to Westlake ordinance requirements. Conceptual plan shall make use of drought tolerant plant material and be consistent with plantings recently installed along Davis Boulevard. Concept plan will Resolution 16-28 Troy Meyer Professional Services Proposal August 16,2016 Page 3 indicate locations of trees, planting beds, and turf areas. Individual plant varieties will be selected for this concept plan. o Prepare a color rendered concept landscaping plan o Programming and landscaping design standards (one meeting) o Landscape concept design review(one meeting) • Civil Engineering concept design review(one meeting) • Planning and Zoning Presentation (BRW only, one meeting) • Town Council Presentation, including small Power Point presentation (BRW only, one meeting) Reimbursable Expenses The following property surveys shall be reimbursable expenses, only if specifically requested by the Owner: Topographic Survey, including the following: • Location of permanent improvements on, and immediately adjacent to, the site. • Spot elevations on a 50-foot grid. • Contours on one foot intervals. • Top of curb and gutter elevations for existing paving on, and immediately adjacent to, the site. • Locations, common name and trunk diameter of on-site trees over 8-inches in caliper, and the approximate drip line of heavily wooded areas on and immediately adjacent to the site. • Location of visible utilities and appurtenances. • Location and sizes of underground utilities based on available record information. • Pacheco Koch will graphically plot, if any, the Special Flood Hazard Area from the Flood Insurance Rate Map (FIRM),published by Federal Emergency Management Agency (FEMA), for this area. Topographic Survey does not include: • Trees less than 8-inches in diameter. • Tree locations and identification in heavily wooded areas. • Species names of trees (scientific names including variety). • Boundary surveying. • Research or review of easements that may affect the subject tract. • Subsurface utility engineering services. • Parking spaces in parking garages. • Location of irrigation control valves. Resolution 16-28 Troy Meyer Professional Services Proposal August 16, 2016 Page 4 Boundary Survey including the following: • Boundary survey locating corners • Coordination with City staff for review and approval of each easement. Boundary Survey does not include: • Coordination with property owners. • Documentation of site corners. Final Deliverables Basic Services includes the following items. Additional copies or deliverables will be billed as a reimbursable expense. • Two (2) bound copies of the completed Concept Design booklet. • One (I) oversize paper copy of scaled drawings. • Electronic copy of Concept Design documents, transmitted via FTP. Exclusions from Basic Services The need for the below services are not anticipated at this time, however, we could provide them as Additional Services, if required to complete the project or desired by the Town of Westlake: • Structural, MEP, and Technology engineering • ALTA Survey or Platting • Coordination of gas, electric, telephone, and cable TV services • Design of any underfloor drainage systems or french drains • Dedications of easements and right-of-way by separate instrument • Off-site utility engineering • Construction or utility staking on site • Setting boundary survey monuments • Zoning modifications/submissions to planning and zoning • Site lighting design • Signage design or permitting • Irrigation plans/design • LEED certification • Traffic control /signal studies or implementation • Environmental or hazardous materials issues • Geotechnical Investigation • Physical or electronic 3D Models and perspective renderings • Construction Manager at Risk RFQs, procurement or interviews • Community Outreach Meetings/Presentations • Preparation of Sealed Engineering or Architectural Drawings Resolution 16-28 Troy Meyer Professional Services Proposal August 16, 2016 Page 5 Owner Provided Information The Owner shall furnish the following information to support the Concept Design. • Utility information, as available • Geotechnical information from nearby construction, as available • Property plat or boundary survey (of larger property) PROJECT SCHEDULE We anticipate the completion of the Concept Design by the end of 2016. COMPENSATION Based on the scope of services described above, Brown Reynolds Watford Architects proposes the lump sum fees shown below, plus reimbursable expenses. Basic Services • BRW Architects $ 32,800 • Pacheco Koch Consulting Engineers $ 9,000 • David McCaskill Design Group $ 5,100 • CCM Construction Services $ 2,500 Total Fee $49,400 Survey Reimbursable Expenses • Topographical Survey $ 6,600 • Boundary Survey $2,800 (excludes setting monuments at property corners) Project Reimbursable Expenses Project reimbursable expenses shall not exceed $1,500 without the approval of the Owner. They shall be invoiced at the same cost billed to the Architect and include, but are not limited to, document reproduction, company expenses and courier and overnight deliveries. Modifications to the project scope requiring additional services beyond this proposal shall be authorized in writing by the Owner. Additional Services shall be compensated at the hourly rates listed below or for a negotiated lump sum fee. Additional services for consultants shall be invoiced at 1.10 times the amount billed the Architect. Resolution 16-28 Troy Meyer Professional Services Proposal August 16, 2016 Page 6 BRW Architects Hourly Rates • Principal $240.00 per hour • Project Director $200.00 per hour • Project Manager $175.00 per hour • Project Architect $140.00 per hour • Architect $120.00 per hour • Intern Architect II $90.00 per hour • Intern Architect I $75.00 per hour • Administration Staff/Clerical $70.00 per hour David McCaskill Design Group Hourly Rates • Principal $160.00 per hour • Registered Landscape Architect $100.00 per hour • Graduate Landscape Architect $70.00 per hour • Clerical $50.00 per hour Pacheco Koch Consulting Engineers Hourly Rates • Principal $225.00 per hour • Associate Principal $190.00 per hour • Senior Project Manager/Coordinator $140.00 per hour • Project Manager/Coordinator $120.00 per hour • Project Engineer $95.00 per hour • Senior Technician $110.00 per hour • Design Technician $80.00 per hour • Technician $75.00 per hour • Research Manager $70.00 per hour • Senior Administrative Assistant $80.00 per hour • Technical /Administrative Assistant $50.00 - $70.00 per hour CCM Construction Cost Services, LLC Hourly Rates • Senior Estimator $120.00 per hour • Estimator $105.00 per hour We hope this proposal meets your expectations. Please contact us with any questions. We look forward to continuing our work together on this project. BROWN REYNOLDS WATFORD ARCHITECTS, INC. 411111111 GARY DeVRIES. AIA PRINCIPAL Resolution 16-28 Troy Meyer Professional Services Proposal August 16, 2016 Page 7 APPROVED: TOWN OF WESTLAKE, TX Haoll\t,k-) Signature Date av,-)aFs2,2) frove-e, Printed Name Title Resolution 16-28 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1of1 Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2016-97334 Brown Reynolds Watford Architects, Inc. Dallas,TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 08/10/2016 being filed. Town of Westlake,Texas Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract. 2016-06 Town of Westlake Fire Station Concept Design BRW is providing Architectural Services Nature of interest 4 Name of Interested Party City,State,Country(place of business) (check applicable) Controlling I Intermediary Reynolds, Craig Dallas,TX United States X Watford, Mark Dallas,TX United States X 5 Check only if there is NO Interested Party. El 6 AFFIDAVIT I swear,or affirm,under penalty of perjury,that th bave-d closure is true and correct. r..:u�OS1AY PVC PATRICIA A REID My Commission Expires 41.1 December 27,2017 r Signatur f authorized agent of contracng business entity AFFIX NOTARY STAMP 1 SEAL ABOVE �1 7. Sworn to and subscribed before me,by the said Q c 6-Lr , �gre4xt" ,this the �� day of(li , 20 / es, ,to certify which,witness my hand and seal of office. DJ (/ C4 /A--L l[0-3;" /—t_L T 1'�ILl rL1C Q a m ra Signature of officer administering ath Printed name of officer administering oath - f officer administering oath / Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.277 Controlling Name of Interested Party4 Nature of interest City, State, Country (place of business) Intermediary (check applicable) CERTIFICATE OF INTERESTED PARTIES 1295FORM 1 of 1 1 OFFICE USE ONLY 2 08/10/2016 Complete Nos. 1 - 4 and 6 if there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. Name of business entity filing form, and the city, state and country of the business entity's place of business. Brown Reynolds Watford Architects, Inc. Dallas, TX United States Name of governmental entity or state agency that is a party to the contract for which the form is being filed. Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 3 Town of Westlake, Texas Town of Westlake Fire Station Concept Design BRW is providing Architectural Services 2016-06 2016-97334 07/03/2019 Date Filed: Date Acknowledged: Certificate Number: CERTIFICATION OF FILING Watford, Mark XDallas, TX United States Reynolds, Craig XDallas, TX United States 6 Signature of authorized agent of contracting business entity My name is _______________________________________________________________, UNSWORN DECLARATION Check only if there is NO Interested Party.5 My address is _______________________________________________, _______________________, and my date of birth is _______________________. Executed in ________________________________________County, I declare under penalty of perjury that the foregoing is true and correct. (street)(state)(zip code)(country) (year)(month) _______, ______________, _________. State of ________________, on the _____day of ___________, 20_____. (city) (Declarant) Version V1.0.277www.ethics.state.tx.usForms provided by Texas Ethics Commission