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Home My WebLink About08-27-12 TC Min Y 7.ts:Trif MINUTES OF THE TOWN OF WESTLAKE,TEXAS TOWN COUNCIL MEETING August 27, 2012 PRESENT: Mayor Laura Wheat and Council Members, Michael Barrett, Clif Cox, David Levitan, Carol Langdon, and Rick Rennhack. ABSENT: OTHERS PRESENT: Town Manager Tom Brymer, Town Secretary Kelly Edwards, Assistant to the Town Manager Amanda DeGan, Town Attorney Stan Lowry, Finance Director Debbie Piper, Planning and Development Director Eddie Edwards, Facilities and Recreation Director Troy Meyer, Director of Public Works Jarrod Greenwood, Fire Chief Richard Whitten, Director of Communications & Community Affairs Ginger Awtry, PYP Principal Rod Harding, MYP Principal Clint Calzini and WA Administrative Coordinator Ben Nibarger. Workshop Session 1. CALL TO ORDER Mayor Wheat called the workshop to order at 5:60 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Wheat led the pledge of allegiance to the United States and Texas flags. 3. DISCUSS AND REVIEW OF CONSENT AGENDA ITEMS FROM AUGUST 27, 2012, REGULAR MEETING. Town Manager Brymer provided an overview of the final version of the Hillwood 380 agreement. Town Council Minutes 08/27/12 Page 1 of 6 Mr. Joe Schenider, Hillwood, answered questions regarding the timing and completion of the Dove Road project. Facilities and Recreation Director Meyer provided an overview of the school traffic flow for the PYP entrance. Mayor Laura stated a change the wording on the August 10, 2012 minutes to read as follows"They would also like to know the number of students we would need, in order to issue debt without increasing the property tax while leaving room for Westlake families". 4. PRESENTATION BY MR. BERT LUMBRERAS, ASSISTANT CITY MANAGER OF AUSTIN, AWARDING THE TEXAS CITY MANAGERS ASSOCIATION (TCMA) COUNCIL OF THE YEAR AWARD TO THE WESTLAKE TOWN COUNCIL. Mayor Wheat asked we move to item 4 prior to the discussion of the consent agenda. Mr. Bert Lumbreras, President of Texas City Manager Association and Assistant Manager for the City of Austin, provided an overview of TMCA and presented the TMCA 2013 City Council of the Year award to the Mayor and Council. 5. DISCUSSION ITEMS a. Presentation and Discussion regarding the Westlake Public Arts Society achievements and future plans. President Bryan Biddle Westlake Public Arts Society provided an overview of the board accomplishments and future activities. Discussion ensued regarding the AIR (Artist in Residence) program, the future of the AIR program, working the Historical Society to produce the art work for the automobile show, and Art scholarships for students pursuing their education in Art. b. Discussion regarding the Proposed Budget for the Town of Westlake for FY 2012/2013, Five Year Financial Forecasts, as well as Funded and Unfunded (Unapproved) Capital Projects. Town Manager Brymer provided a presentation and overview of the proposed budget and Capital Project including facilities at Westlake Academy. Discussion ensued regarding the allocation of the over-site fee from Texas Student Housing (Council was in agreement to transfer the funds to the Westlake Academy Foundation for their endowment, the Primary Boundary Analysis by Cohort, the hybrid option providing for approximately 800 students and a "Westlake Reserve"for students in the primary boundary, the SDS (School District Strategies) report, and Financial Forecast and impact on the CIP. Town Council Minutes 08/27/12 Page 2 of 6 Council advised they would like to build to meet the enrollment number of approximately 800 as presented and discussed buying down enrollment spaces to for primary boundary students at later date. c. Discussion regarding future Trail Connectivity Plans. Facilities and Recreation Director Meyer provided an overview of the Trail Connectivity Plan as outlined in the Strategic Plan. Discussion ensued regarding sharing costs of trail connectivity with the current Solana management company to install a multi-use trail, the type of materials use for future trails, and the future of the east Dove Road trail. 6. EXECUTIVE SESSION The Council convened into executive session at 7:39 p.m. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087: Deliberation Regarding Economic Development Negotiations — to deliberate the offer of a financial or other incentive to a business prospect. b. Section 551.071 Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. c. Section 551.071 Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Michael Eaton vs. Town of Westlake. 7. RECONVENE WORKSHOP Mayor Wheat reconvened the meeting at 8:51 p.m. 8. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. No Action Taken. Town Council Minutes 08/27/12 Page 3 of 6 9. COUNCIL RECAP / STAFF DIRECTION Provide a breakdown using the Foundation's donation per student. Move forward with the option growing the facilities to approximately 800 student body, finish the facilities plan and design contract. Council requested to review the municipal salary survey. 10. ADJOURNMENT There being no further business before the Council, Mayor Wheat adjourned the workshop at 9:02 p.m. Regular Session 1. CALL TO ORDER Mayor Wheat called the meeting to order at 9:02 p.m. 2. CITIZEN PRESENTATIONS AND RECOGNITIONS Mr. Stephen Thorton, 13187 Thorton Drive, asked that additional cleanup be provided to the construction along Roanoke Road and Thornton Drive. Mr. Thorton provided a list of issues he would like to see the Town address. 3. CONSENT AGENDA a. Consider approval of the minutes from the meeting held on June 4, 2012. b. Consider approval of the minutes from the meeting held on June 18, 2012. c. Consider approval of the minutes from the meeting held on August 10, 2012. d. Consider approval of Resolution 12-25, Authorizing the Destruction of Municipal and Texas Student Housing Records in Compliance with the Texas State Library and Archive Commission Schedules. e. Consider approval of Resolution 12-26, Increasing the number of Board Members on the Westlake Historical Preservation Society. f. Consider approval of Resolution 12-27, Appointing a new member to the Westlake Public Arts Society. g. Consider approval of Resolution 12-28, Appointing a new member to the Westlake Planning &Zoning Commission. h. Consider approval of Resolution 12-29, Approving an Economic Development Program Agreement between the Town of Westlake (Town) and Hillwood Alliance Services (HAS) for Various Town Funded Improvements Related to the Dove Road/Ottinger Road Project Per the April 25, 2011 Development Agreement Between HAS and the Town. Town Council Minutes 08/27/12 Page 4 of 6 MOTION: Council Member Cox made a motion to approve the consent agenda with revisions as discussed to the August 10, 2012, minutes and Economic Development Agreement with Hillwood. Council Member Langdon seconded the motion. The motion carried by a vote of 5-0. 4. CONSIDER APPROVAL OF RESOLUTION 12-30 TO PARTICIPATE IN THE DENTON COUNTY WEST NILE VIRUS AERIAL SPRAYING PROGRAM. Tom provided an overview regarding the aerial spraying as proposed from Denton County. Council Members Cox and Levitan did research aerial spraying for the West Nile virus and both support the program. Council would like to make sure the dates and times of the spraying MOTION: Council Member Levitan made a motion to approve Resolution 12-30. Council Member Cox seconded the motion. The motion carried by a vote of 5-0. 5. EXECUTIVE SESSION The Council did not convene into executive session. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.087: Deliberation Regarding Economic Development Negotiations — to deliberate the offer of a financial or other incentive to a business prospect. b. Section 551.071 Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. c. Section 551.071 Consultation with Attorney - to seek advice of counsel on legal matters involving pending or contemplated litigation, settlement offers, or other legal matters not related directly to litigation or settlement. Pending or contemplated litigation and settlement offers include but are not limited to the following: Michael Eaton vs. Town of Westlake. 6. RECONVENE MEETING 7. TAKE ANY ACTION, IF NEEDED, FROM EXECUTIVE SESSION ITEMS. Town Council Minutes 08/27/12 Page 5 of 6 8. FUTURE AGENDA ITEMS - None 9. STRATEGIC ISSUES CALENDAR 10. COUNCIL CALENDAR 11. ADJOURNMENT There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Rennhack made a motion to adjourn the meeting. Council Member Langdon seconded the motion. The motion carried by a vote of 5-0. Mayor Wheat adjourned the meeting at 9:17 p.m. APPROVED BY THE TOWN COUNCIL ON SEPTEMBER 24, 2012. r/ ATTEST: 4� { ` _F 1 -4 Plt ,/ Laura Wheat, Mayor KellyEd�, Town Secretary Town Council Minutes 08/27/12 Page 6 of 6