HomeMy WebLinkAbout08-28-06 BOT Agenda Packet
WESTLAKE ACADEMY
BOARD OF TRUSTEES MEETING
A G E N D A
AUGUST 28, 2006
5:30 P.M.
BOARD ROOM - TOWN HALL
2650 J.T. OTTINGER ROAD
1. CALL TO ORDER.
2. CITIZENS’ PRESENTATIONS: This is an opportunity for citizens to address the
Board on any matter whether or not it is posted on the agenda. The Board cannot by law
take action nor have any discussion or deliberations on any presentation made to the
Board at this time concerning an item not listed on the agenda. Any item presented may
be noticed on a future agenda for deliberation or action.
3. CONSIDER A RESOLUTION AUTHORIZING WESTLAKE ACADEMY TO
JOIN THE TRS-ACTIVE CARE PROGRAM.
4. CONSIDER A RESOLUTION APPROVING THE AWARD OF A BANK
DEPOSITORY BID FROM FIRST FINANCIAL BANK.
5. CONSIDER A RESOLUTION ADOPTING THE REVISED BUDGET FOR
WESTLAKE ACADEMY FOR THE FISCAL YEAR ENDING AUGUST 31, 2006
AND ADOPTING THE PROPOSED BUDGET FOR THE FISCAL YEAR
ENDING AUGUST 31, 2007.
6. CONSENT AGENDA: All items listed below are considered routine by the Board and
will be enacted with one motion. There will be no separate discussion of items unless a
Board member or citizen so requests, in which event the item will be removed from the
general order of business and considered in its normal sequence.
A. Review and approve minutes of the Special School Board of Trustees meeting held
June 26, 2006
B. Review and approve any outstanding bills.
7. ADJOURNMENT.
CERTIFICATION
I certify that the above notice was posted on the bulletin board at the front of the Town Hall of
the Town of Westlake, 2650 J.T. Ottinger Road, Westlake, Texas, on. Friday, August 25, 2006,
at 5 p.m., under the Open Meetings Act, Chapter 551 of the Texas Government Code.
Je Dwinnell, Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please
advise the Town Secretary 48 hours in advance at 817-490-5710 and reasonable
accommodations will be made to assist you.
WESTLAKE ACADEMY
UN IIC
TO: Board of Directors, Westlake Academy
FROM: Barbara Brizuela, Head of School
DATE: August 28, 2006
SUBJECT: TRS Active —Care Program
ITEM
Consider approval of joining the TRS Active -Care program.
RECOMMENDATIONS
Staff recommends approval.
BACKGROUND
Westlake Academy has maintained its own health insurance policy for its employees since its
inception in 2003. Each year, renewal of this policy has resulted in double-digit premium increases
for both the Academy and its employees. Although efforts have been made to control costs and
maintain current benefit levels, premiums have increased 45% in three years. This trend is likely to
continue in the small business market, where the Academy's policy is classified.
Staff reviewed the option of joining TRS Active -Care when the Academy was first established. It
was determined at that time not to join the program for several reasons. First, we were able to
secure an independent policy for a reasonable rate. Second, surveys conducted of surrounding
districts showed that those districts maintained independent of self-funded policies. Finally, TRS
Active -Care membership is permanent, and joining the program will limit staff's ability to make
changes to this benefit in the future.
As a small school without the leverage of a larger school district, Westlake Academy is far more
vulnerable to rate increases as a result of market pressures, claims history, or demographic changes
of its staff. Renewing our current health insurance policy for FY 06-07 will result in a 32%
premium increase, and we have no assurance that this trend will not continue in the future. These
rates have also made it nearly impossible for a Westlake Academy employee to insure his or her
family. These rates could have a negative impact on future recruiting efforts for those providing
coverage to their dependents.
Joining TRS Active -Care is the only feasible solution to the Academy's ongoing challenges with its
health insurance benefit. Active -Care is the health insurance program for Texas teachers established
and maintained by the State of Texas. This program was created in 1985 as a self-funded plan with
benefits provided through a network of hospitals and physicians. Currently, over 85% of Texas
school districts and charter schools participate in the program. In addition, more districts in the state
that originally did not join the program are now doing so. This may indicate a trend that even larger
districts are experiencing similar pressures as the Academy, and that Active -Care is becoming the
standard health benefit for Texas teachers, even in property -wealthy districts.
TRS Active -Care would allow the Academy's insurance costs to remain unchanged from the
previous year, which is $300 per employee, per month. However, employee costs will be reduced
dramatically. In addition, employees would have the choice of three distinct benefit tiers to best
meet the needs of their individual situations. In addition, family coverage would be available at a
reasonable price, and would not have a negative impact on recruiting teachers with families.
Employee costs for our current policies and TRS are as follows:
If approved, the Academy will send TRS a letter of intent to join the program. The process normally
requires a six-month waiting period; however, exceptions to this may be made by the Executive
Director. It is anticipated that the Academy would be allowed to join under this exception and have
the program active within 60 to 90 days. Once a letter of intent is submitted, the Academy will not
be able to opt out of the program in the future.
Since it will be November 1St or December 1St before the Academy will be on the Active -Care
program, it will be necessary to renew our current policies to cover employees for that period of
time.
TRS Active -Care
Coverage Type
Existing
HMO
Plan
PPO
Tier 1 Tier 2 Tier 3
$0
$31
$146
Employee
$108.25
$100.29
$266
$453
$714
Em to ee+S ouse
$1,568.34
$1,535.56
$96
$227
$410
Em to ee+Children
$664.30
$646.87
$323
$528 1
$815
Em to ee+Famil
$2,124.39$2,032.13
If approved, the Academy will send TRS a letter of intent to join the program. The process normally
requires a six-month waiting period; however, exceptions to this may be made by the Executive
Director. It is anticipated that the Academy would be allowed to join under this exception and have
the program active within 60 to 90 days. Once a letter of intent is submitted, the Academy will not
be able to opt out of the program in the future.
Since it will be November 1St or December 1St before the Academy will be on the Active -Care
program, it will be necessary to renew our current policies to cover employees for that period of
time.
WESTLAKE ACADEMY
RESOLUTION NO. 06-12
A RESOLUTION OF THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY,
AUTHORIZING WESTLAKE ACADEMY TO JOIN THE TRS -ACTIVE CARE
PROGRAM.
WHEREAS, the goal of Westlake Academy is to provide policies and benefits
that are competitive to surrounding school districts; and
WHEREAS, Westlake Academy realizes the importance of containing costs
where possible; and
WHEREAS, the members of the Board of Trustees believe that these objectives
can best be met if the faculty and staff are able to join the TRS Active -Care Program.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF
TRUSTEES OF WESTLAKE ACADEMY:
SECTION l: That the Board of Trustees of Westlake Academy does hereby
approve joining the TRS Active -Care program.
SECTION 2: That this Resolution shall become effective upon the date of its
passage.
PASSED AND APPROVED ON THIS 28TH DAY OF AUGUST 2006.
ATTEST:
Jean Dwinnell, Town Secretary
APPROVED AS TO FORM:
L. Stanton Lowry, Town Attorney
Scott Bradley, President
Barbara L. Brizuela, Head of School
WESTLAKE ACADEMY
MEMO
TO: Board of Directors, Westlake Academy
FROM: Barbara Brizuela, Head of School
Debbie Piper, Finance Director
DATE: August 28, 2006
SUBJECT: Depository Bid
ITEM
Consider a resolution authorizing the acceptance of a depository bid from First Financial Bank.
RECOMMENDATIONS
Staff recommends approval.
BACKGROUND
Westlake Academy's existing depository contract was entered into with Bank One (now Chase) in
July 2003. Terms of this bid were for a three-year period with the option to extend the agreement in
one-year increments. In the interest of maintaining the most competitive and cost-effective
depository agreement, it was determined that bidding these products and services again would be in
the School's best interest.
In accordance with Local Government Code 105.012, we advertised Request for Proposals (RFP) for
the School's depository and received proposals from Chase Bank, First Financial Bank, and
Northwest Bank. These proposals were reviewed carefully in terms of product capability, service,
and cost.
The Request for Proposal's primary objectives as follows:
• To find a bank that is both capable of providing banking services and willing to be
attentive to the School's money matters
• To maximize the total dollars earned by the School on account balances in order to
be prudent and effective custodians of the tax payers' financial resources
• To maintain a good working relationship with the depository Bank
• To adequately compensate the depository Bank for services provided and to allow
a reasonable profit to be earned, subject to competitive forced in the market place
• To find a bank that supports the local business and residential community
The evaluation of the bids was based on the following selection criteria:
• The ability to provide sufficient and legal collateral for deposits and a third party
safekeeping agreement relative to such collateral
• Agreement to points outlined in the RFP
• Financial and management stability of the Bank
• Demonstrated commitment to the support of local businesses through the provision
of credit and demonstrated intent relative to community reinvestment
• Cost of banking services
• Rates paid on interest bearing accounts
• Safekeeping agreements accepted
• Quality of all reports requested
Of the bids received, Chase and First Financial offered products and services that would best meet
the School's requirements. The proposals from these banks were similar in many ways. Both banks
offer a full range of the most modern banking products and services, both are financially sound, and
both are active in community investment. In addition, each bank has a branch location within two
miles of the School's offices. From a product and service standpoint, both banks are nearly identical.
After careful evaluation of the proposals, we are recommending that the School enter into a
depository agreement with First Financial Bank for the following reasons:
• First Financial has offered to waive all fees of any kind for their services, with no
minimum balance requirements. In contrast, Chase has a comprehensive fee
schedule for each service provided, and fees are avoided by maintaining minimum
balances.
• First Financial has offered to pay the School interest on all accounts, using the Fed
Investment Rate minus one percent. Chase does not pay interest to the School.
FUNDING
This approval will not affect the budget.
WESTLAKE ACADEMY
RESOLUTION NO. 06-13
A RESOLUTION OF THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY,
APPROVING THE AWARD OF A BANK DEPOSITORY BID FROM FIRST
FINANCIAL BANK.
WHEREAS, the Board of Trustees desires to establish and maintain a competent
and competitive depository agreement; and
WHEREAS, the Board of Trustees realizes the importance of identifying new
revenue sources and containing costs where possible; and
WHEREAS, the Board of Trustees finds that the procedures and requirements
set forth in the Texas Local Government Code regarding competitive bidding
requirements for the depository agreement were appropriately followed; and
WHEREAS, the Board of Trustees finds that the bid from First Financial Bank
for the depository agreement, as attached Exhibit "A", is sufficient to meet the public
need.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
WESTLAKE ACADEMY, WESTLAKE, TEXAS:
SECTION 1: The above findings are hereby found to be true and correct and are
incorporated herein in its entirety upon the date of passage.
SECTION 2: The Board of Trustees of Westlake Academy, hereby approves the
depository bid from First Financial Bank, attached hereto as Exhibit "A"; and further
authorizes the Finance Manager to accept the bid on behalf of the Westlake Academy.
PASSED AND APPROVED ON THIS 28TH DAY OF AUGUST 2006.
ATTEST:
Scott Bradley, President
Jean Dwinnell, Town Secretary Barbara Brizuela, Head of School
APPROVED AS TO FORM:
L. Stanton Lowry, Town Attorney
CJLh1C311 H
TOWN OF WESTLAKE, TEXAS
REQUEST FOR PROPOSAL
BANK DEPOSITORY CONTRACT
0
1. INTRODUCTION
The Town of Westlake (hereafter, "Town') is requesting proposals from eligible financial institutions
(hereafter, "Bank") to be designated as the depository for the Town. This includes the basic services of
receiving deposits, paying items, wiring funds, stop payments, and other business banking activities.
This agreement will not cover any investment transaction activities, as the Town plans to manage its own
investment portfolio.
The philosophy incorporated into this Request for Proposal (RFP) is to solicit comparable market
charges for services provided and to pay for all services provided by the Bank. The Town also places
importance on the interest paid on daily deposits above any minimum requirements.
The contract period shall be three years beginning August 1, 2006, and thereafter until the successor
depository shall have been duly selected and qualified according to state laws with an option to extend
the contract for two additional one-year periods with tests in the market to determine ifagreeable to both
the Bank and the Town. At the outset, the Town wishes to communicate the primary objectives of the
depository agreement, an important component of the overall treasury and debt management program of
the Town of Westlake:
A. To find a bank that is both capable of providing banking services and willing to be attentive to
the Town's money matters;
B. To maximize the total dollars earned by the Town on account balances in order to be prudent
and effective custodians of the taxpayers' financial resources;
C. To maintain a good working relationship with the depository Bank;
D. To adequately compensate the depository Bank for services provided and to allow a
reasonable profit to be earned, subject to competitive forces in the market place;
E. To find a bank that supports the local business and residential community.
This RFP is intended to serve as the proposal form for the depository contract. There are several sections
that require specific information. Please provide such information on the RFP, or indicate on which
attachment it may be found. Please clearly restate the question when supplying answers on any
supplemental pages.
Within this RFP are many statements as to the desire of the Town in regards to certain areas of banking
services. Ifyour Bank is not able to provide service as requested, please state "not available." It should
be emphasized that the specifications on the attached official proposal form represent a preferred level of
service from the Town's perspective. Proposers are instructed to clearly note on the official proposal
form any exceptions or alternatives to the specifications. Clarifying information is required on all
proposed exceptions or alternatives and should be provided as an addendum to the official proposal
form. The language used should not be construed so as to preclude a proposer from presenting
alternative features to the ones stated, either in terms of providing improved service to the Town, or more
acceptable conditions to the Bank. The Town will evaluate all listed and described alternatives. All
points outlined and materials requested should be incorporated into the proposer's reply to be considered
for evaluation.
The Town has designated Debbie Piper, as coordinator and contact person of the proposal process. She
may be reached at (817)490-5712 with any questions pertaining to this RFP.
II. CALENDAR OF EVENTS
Tar eft Date Description of Events
6/9/06 & 6/16/2006 Advertise Bank Depository notices in the newspaper.
6/30/06 Receive proposals from interested banks (by 2:00 p.m. at Town Hall).
7/3/06-7n/06 Staff review of proposals.
7/10/06-7/24/06 Make recommendations to Board of Aldermen. Award the contract.
8/l/06 New contract period begins.
III. CRITERIA FOR EVALUATION
Town staff shall review the submitted proposals. The recommendations shall be based on the proposal
determined to be best on behalf of the Town and the taxpayers.
A. Considerations. As an indication of what will be considered in the evaluation of proposals other
than the ability to perform the requested services, the following areas are listed:
1. Ability to provide sufficient and legal collateral for deposits and a third party safekeeping
agreement relative to such collateral (see VI.).
2. Agreement to points outlined in this RFP.
3. Financial and management stability of the Bank: SIC rating or brief history with summary
statement of condition.
4. Demonstrated commitment to the support of local businesses through the provision of credit
and demonstrated intent relative to community reinvestment.
5. Cost of banking services.
6. Rates paid on interest bearing accounts.
7. Safekeeping agreements accepted.
8. Quality of all reports requested.
The Town reserves the right to reject any or all proposals and to waive any non -material
irregularities or information in the proposal.
B. Bank Information. Each proposal shall provide:
1. The amount of paid-up capital stock and permanent surplus of the Bank.
2. A copy of the most recent quarterly call.
3. A copy of the annual financial reports to shareholders for the past two years.
4. A list of the Bank's officers.
S. A list of the Bank's directors.
In order to be considered, a bank must be a federal or Texas -chartered.
C. Questions about the Bank. Additionally, please answer the following questions:
I . Is the Bank insured by the FDIC or other Federal Insurance Corporation?
Yes. the hank is insured by the FDIC
2. Is the Bank audited annually by an independent CPA firm? If yes, by whom?
Yes. the bank is audited annually by Ernst & Young.
3. How does the Bank define non-performing loans and what percent of current loans are so
classified?
The Bank follows OCC guidelines for categorizing a loan as non-performing Currently the
Bank has $3.7~0.000. or 11.4% of capital. in non-performing loans
4. ' Does the Bank have any significant problems noted by regulatory agencies in the past twenty-
four months? If "yes", please explain.
No. the Bank has nvt had any problems noted bN reg=ulator- agencies in the past ^-1 months
5. With what money center Bank does the Bank have its primary correspondent agreement?
The Bank uses First Financial Bank of Abilene as the primary monetary correspondent
First Financial Bank of Abilene has an a,=reement with 1P Morgan Chase.
6. Name the Bank Holding Company with which the Bank is associated (if applicable) and
describe the legal and financial relationship between the Bank and the Bank Holding
Company.
First Financial Bank. N.A. is 100% owned by First Financial Bankshares Inc
First Financial Bankshares. Inc. is a financial holding company headquartered in Abilene
Texas, with consolidated assets of $2.7 billion as of December 3I 2005 First Financial
Bankshares, Inc. operates 10 affiliate banks which provide services from 44 full-service
locations in the Center West. and High Plains regions of Texas The Company a5 lsooperates a
trust company and a technology services company The common stock of First Financial
Bankshares, Inc is beneficially held by approximately 5 300 shareholders and is listed on the
NASDAO Stock Market under the symbol FFIN
7. Is the Bank a branch bank or will it soon become a branch bank? If so, please indicate which
services will be provided from the branch locations and which will be provided from the main
Bank. Also, please indicate service location throughout the proposal where applicable.
The main office of First Financial Bank. N.A. is located at 3205 East Hwv 114 Southlake
Texas 76092.
There are also two full service branch locations that are close to the Town of
Westlake:
95 Trophv Club Drive Trophy Club. Texas 76262
891 Keller Parkwav Keller Texas 76248
8. Indicate the Bank's capital to assets ratio for the last five years
2005
7.04%
2004
8.20%
2003
8.87%
?002
9.02°'a
2001
9.20%
9. What was the Bank's return on assets for 2005?
1.02%
10. Please describe the process by which service problems can be resolved. What person or
organizational unit is available for complaint or problem resolution?
Service Problems can be resolved by contacting anv Bank Officer at any of our locations
The main contacts for the Town of Westlake's accounts will be:
Patti Daniel. Branch Manager of Trophy Club 817-3 29-8602
Sean Shope. Sr Vice President of Troolry Club 817-329-860,
1 l . What is the Bank's Community Reinvestment Act rating? Which of your banks does this
rating cover? Please attach documentation to support this rating. Please provide information
supporting your investment in the Westlake community and commitment to designated
community reinvestment zones in Westlake. Identify specific loan (mortgage and
rehabilitation), grant, or assistance programs that the Bank can provide to the Westlake
residential community in these designated reinvestment zones.
First Financial Bank has received a satisfacton! CRA rating Our last CRA audit covered
all 6 of our locations.
The Bank currenthr does not have any CRA investments in the Westlake communiry
however. we would be interested to hear about anv opportunity to invest in the Westlake
community.
The Bank offers a full ranee of morteaee and other loans that are available to anv Westlake
residential owner who qualifies.
Please see attachment in section 25.
12. Provide examples of your Bank's commitment to local businesses in other municipalities
where your Bank serves as the municipal depository.
We currently sere as the municipal depository Bank for the Town of Trophy Club the Cite
of Haslet, the City of Boyd, and also Wise County. The Bank is ver} committed to
donating money and volunteers to many non-profit oreanizations within these communities
as well as many others.
13. Provide a list of references. The list should include contact names and phone numbers.
Town ofTroohy Club Lisa Ramsey. Town Secretary (682) 831-4600
City of Haslet Diane Rasor. Citi Secretary (940) 439-5931
City of Bovd Joy Patterson City= Secretary (940) 433-5166
IMse County Monte Shaw Tax Collector (940) 627-3304
IV. ACCOUNT ACTIVITIES AND BANK CHARGES
A. Accounts. The Town currently uses controlled disbursement accounts only to deposit funds.
However, the Town is interested in comparing the cost of controlled disbursement for the operating
and payroll accounts with the money market operating account and zero balance payroll accounts
currently used. Please provide pricing both on a fee based and balance required basis for the
following bank accounts:
ACCOUNT NAME
General Fund
Municipal Court
Water Sewer Fund
Westlake Insurance Trust
Westlake Academy
TYPE
Master Account
Controlled Disbursement
Controlled Disbursement
Master Account
Master Account
Add itionally, the Town reserves the right to open or close other accounts as necessary to the municipal
and Westlake Academy operation.
The Town will make deposits to accounts at various times during the business day and will require the
Bank to give same day ledger credit on deposits the Bank receives before 3:00 p.m. or the close of the
business day for the Bank. This closing time should be specified.
First Financial Bank's business day ends at 3.00pm
The General Fund Account will constitute almost all of the Town's banking business with the Town
making daily deposits to this account. Intra -bank transfers to reimburse money to other Town accounts
and wire transactions will occur in this account. This account will be set up to clear all operational
checks for the Town. It will have one check stock clearing through the account for general
disbursements.
The Town's payroll is released every other week on friday by 10 a.m.
B. Ouestions About Service
Please address the following questions regarding banking service:
Controlled Disbursement:
1. NNIat measures are you willing to take to minimize or eliminate any potential exposure arising
as a result of using an affiliate or correspondent?
First Financial Bank does not use an affiliate or correspondent
2. How will you handle over-the-counter check presentments after the notification of the cut-off
hour?
First Financial Bank's cut-off hour is 3.00pm Over-the-counter check presentments after
3:O0pm will be treated as next -business day items
3. Please specify days on which the disbursing location would be closed or would not receive
cash letters.
First Financial Bank will be closed on all Federal Resen�e Holidays.
?006 Dates:
January 2. 2006
Januan• 16.2006
Februan- 20. 2006
Mav 29.2006
July 4, 2006
September 4. ?006
October 9. 2006
November'23.2006
December 25. 2006
4. Please provide an estimate of the disbursing Bank's clearing times from the most current
survey available.
5. What options for notification and funding exist?
The Bank offers a free online service. Throut*h this service. xNe !have the ability to 'memo
post' upcoming debits by 1:30pm. The Town could then see all upcoming debts and adiust
their daily deposit to cover.
6. What factors might have a significant impact on the controlled disbursement service over the
next two or three years?
There are no factors that we are aware of that Nk-ouId have a significant impact on the
Bank's controlled disbursement service
7. Are damaged and/or rejected items reentered into the system the same day?
Yes. damaeed and/or refected items are reentered into the system the same dad
8. What back-up arrangements for check processing exist in case of any system failures?
First Financial Bank has a formal Disaster Recove Pian in place. All of our check
processing sites are prepared to handle system failureDepending on the severity of the
failure checks may be trans orted to another company_processing site. All process,ing,sites
have contracts for back-up processing. There will be little impact experienced by our
customers.
9. How many times has the Bank(s) that will be handling the Town's activities (Branch and main
Bank) missed notification deadlines and by how much in a recent 90 -day period?
The Bank -has not missed any notification deadlines
10. Attach any specific controlled disbursement agreement in keeping with the nature ofthis request
for proposal that the Town would be asked to sign.
See attachment. Section #8
IL Please describe the Partial Reconcilement Service offered by the Bank and attach a sample
reconcilement statement.
Partial Reconcilement is offered through our Online Cash Manastzrrtent system.
Transaction information can easily be exported into a spreadsheet for use with third partv
financial application
See attachment. Section 93
12. Does the Bank have an established maximum dollar value limit that may not be exceeded by
an individual check? Are there any other restrictions regarding individual check amounts?
First Financial Bank does not have ani established maximum dollar yalue limit for an
individual check. There are no other restrictions regarding individual check amaunis.
13. When is a check considered to be stale -dated? How are stale -dated checks that are presented
handled?
A check is considered to be stale -dated after 6 months.
If a stale -dated check is resented. the Bank will ay the item unless notified othenyise by
the Town of Westlake. The Bank su vests that the Town place a stop ayment on all
outstanding checks after 6 months
14. How long are stop payment orders effective? What measures is the Bank willing to take to
minimize or eliminate any potential exposure as a result of a) the Bank reporting that checks
have not cleared when in reality they have and the Town has issued a replacement check, and
b) when checks that have a stop payment request on file have been subsequently honored by
the Bank?
Stop Payments are effective for.6 months or until after the item has been presented
Stop Payments may be presented to the Bank in person online by fax and by mail
The Bank has manv internal controls ip lace to eliminate any potential problems tiith Stop
Pa1'ments. In the unlikely event that a stoppayment is accepted and the item is paid, the
Bank u ill assume all liability for the funds.
15. How many encoding errors per month do you consider reasonable? What action will be taken
to ensure that errors will be kept to this maximum acceptable amount? What procedures must
be taken to correct encoding errors that flow through to the Town's account?
The Bank considers encodine errors of less than %% of presented items to be within a
reasonable amount. The Bank has many systems in place to ensure that encoding errors are
kept to an absolute minimum. However, in the event of an encoding error. the Town would
only need to notify the Bank and corrections will be made immediately.
C. Required Services.
1. Volume. The volume estimates listed in this section are based on activity of the consolidated
and controlled disbursement accounts.
The services requested to be made available to the Towm include but are not limited to the
following:
Required
Services
Proposed Price
Estimated
Estimated
Each
MonthlyEstimated
Monthly Charge
Balance
volum
Required
Checking Services:
Account
$0.00
Maintenance
5-6 accounts
Debits Posted
150
$0.00
Credits Posted
30
$0.00
Return Items:
Large
0
50.00
Standard
2
$0.00
Re -Clears
10
5Q.00
Special
0
50.00
Handling
Overdraft
-
$0.00
Charges
Stop Pay -
$0 00
On -Line
1
Account Reconciliation
Services:
On-line
$0.00
Account
Maintenance
3
Paid List
$0.00
Reconcile
Diskette or CD-
1
$0.00
Rom of
Monthly
Transactions
Funds Transfer:
Account
$0.00
Maintenance
10
ACH Services:
SupportlMaintenance Per
1
$0.00
Account
Transmission
30
$0.00
ACH Reporting
0
$0.00
- Return
ACH Receiving
0
$0.00
- Addenda
ACH Reporting
0
$0.00
-Fax
Lobby Services:
Branch Per
$0.00
--
Deposit
35
Information Reporting:
Balance
50.00
— —"
reporting (daily
report listing
Operating Account
previous day
balances,
debits, credits,
averages, and
check
resentments)
Previous Day
50.04
Items
Other:
Cain Wrappers
SO 00
Cost of
$1,500,000 –
S0.00
Collateral
highest for General
Pledged by the
Fund
Bank (quote
cost per
$350,000 average
million)
for General Fund
and Utility Fund
FDIC Insurance
All accounts
$0.00
Printed Checks
10
Printed Deposit
Slips
35
Cashier's
$0.00
Checks
0
Photo Copies
0
$0.40
List any other applicable bank charges.
All service fees will be waived for the Town of Westlake.
The Towm uses a web -based program for the transmission of daily reporting information, wire transfers,
ACH transfers (most of these are done through electronic transmission), and other services. Please
provide information about these services. Include a price list detailing the costs for various modules and
describe the services provided by each.
All service fees will be waived for the Town of Westlake.
Please see attachment. Section 421
Please describe the services you provide for returned checks and include a price list.
The Bank will handle returned checks in the manner requested by the Totvn. There will be no charges
associated for this service or returned items.
The Town currently requires secondary authorization of outgoing wires by an authorized employee
(a list will be provided) not placing the wire. Additionally, the Town requires notification to the
Town Manager if a single wire order of over $500,000 is placed.
First Financial Bank's online system can easily handle the Town's re uest for ProDer
authorization on all outgoing wires. Each em lovee can be set up with an • access re uested by
the Town.
For example: Town employees can be set up with a w ire limit of $499.999.99.
The Town Manager can be set up with an unlimited wire limit
All wires will require two employees user Ids and Passwords before they will be accepted
bs the system.
4. Statements. For reconciliation of the Tossm's bank accounts the following will be required:
a. Monthly statements on all accounts showing overall activity shall be provided within 5
working days after the close ofthe calendar month. Statements shall include deposits made on
the last day of the period. Account statements should include checks and debit/credit advises.
Along with the bank statement on the operating and payroll accounts, the Town requires a
report reflecting all items paid in serial number sequence, which is balanced to the bank
statement (partial account reconciliation).
b. Daily ledger balances and securities pledged.
Statements are available the day after the end of the month through the online cash management
system. Statements are also mailed the same day.
S. Resource Personnel. The Bank shall identify personnel who are available to answer questions
pertaining to transactions, which require detailed explanation and a Banking officer(s) with overall
responsibility for the account. Please provide biographies of account officers, cash management
sales representatives, and customer service representatives who would be assigned to the account, as
well as their back-ups. The Bank shall be responsible for communicating the terms of this contract
to Bank employees.
The main account officer will be Patti Daniel. Branch Manager of Trophy Club. Sean Shoix. Sr Vice
President of Trophy Club will also be assigned to the Town's accounts Kelly Jones Vice President of
Treasury Management will work with the Town to set up and train on all Cash Management Sens ices
amr
6. Printin . The Bank will offer checks and deposit slips printed in conformity with the Town's
specifications. However, the Town reserves the right to purchase checks from an outside vendor if
necessary.
7. Coin -currency. The Bank will process all coins and currency deposited by the Town.
8. Stop Payments. It is estimated that approximately two stop payments will be issued per month. The
Bank will maintain stop payments for a period of at least six months. All stop payment requests will
be made orally or electronically by the Finance Director or designated representative.
9. Insufficient Funds Checks. The Bank shall clear all insufficient fund checks twice before charging
them to the applicable Town bank account and returning them to the Town. These items shall be
charged to the Town in accordance with the applicable price schedule. Checks to be returned to the
Town that are in an amount of $2,000 or more should not be debited to the account without prior
notification to the Town from the bank.
10. Funds Availability. The Town expects to receive the best availability of funds available to an
institutional client ofthe Bank. Attach the Bank's availability schedule and an explanation of funds
credit. The Town recognizes that only collected funds may be used as available balances for placing
outgoing wires.
See attachment 44
11. Automatic Payroll Deposit. Automatic Payroll Deposit is a service the Town currently requires of its
approximately 70 employees. The Bank would be required to produce bi-monthly transfers via
electronic transmission in ACE format for transfer of funds directly to the employee bank, savings
and loan, or credit union account. Please state the Bank's procedure for this service and list
appropriate cut-off times that would apply. The Town's net payroll is approximately $140,000
monthly. State whether the Bank would offer any type of free special checking, money market, or
loan account for Town employees.
The Bank's cut-off'time for ACH origination. is'MINNf one business dat prior to effecthe date.
See attachment :�' 1.
The hank "ill offer free Checking to all Town Ernolmeec There \Nill be no minimum opening
deposit and no monthly fee. Overdraft Pri\ ilege will be available to those that gua!ifi Th.e bank
will also offer a free check card. free online bankin!_=. free 24 hour banking by phone unlimited
customer service. frees direct detx)sit. and also a preferred loan rate discount to those that qualify.
12. Deposit corrections. The Town will deposit checks in batches with tapes run for each batch. If the
teller or item processing discovers an error in the deposit, then the Town requires a credit or debit
notice to be mailed to the Town immediately after the account has been adjusted with appropriate
documentation attached to justify the correction. Appropriate documentation is considered to be a
copy of the Town's tape with the item in question marked and a copy of the check in question.
13. Payment for Services. The Town intends to compensate the Bank either on a direct fee basis or
compensated balance basis for all account services provided by the Bank as set forth in section IV -C.
The Bank shall debit the appropriate accounts on a monthly basis. The Town shall require account
analysis each month no later than 15 business days after the end of each calendar month which shall
clearly show volume counts, fees charged, and total prices for servicing the account. The account
analysis shall also show average ledger balances, average uncollected funds, average collected
balances, interest rates and the amount of interest paid or credited to the account. Fees charged to
the Town directly from the Bank are not subject to change for the length of this contract. Please
attach a sample account analysis statement.
The Town of Westlake will not be charged any fees by First Financial Bank
V. INTEREST ON MONEY MARKET CHECKING ACCOUNTS
Please provide a detailed explanation of the Bank's policy and methodology used in the setting of rates
paid on money market checking accounts. Specify whether there is a separate rate quoted on public
funds versus the rate quoted for corporations and individuals, and if so, why. Also, provide a schedule
of all rates paid on money market checking accounts since January 1, 2003. Specifically indicate if the
rates are applied to the ledger balances or collected balances. Indicate when the rates change and ifthey
are based on a market rate such as the T -Bill discount or yield rate. Indicate the basis used to compound
and accrue interest. List minimum ledger and collected balances required to earn interest. Does the
Bank offer a fixed rate of interest if the Town agrees to maintain a specified collected balance? Specify
the minimum interest rate, which will be paid to the Town. How does the bank calculate earnings credit
rates (ECR)? What have ECR's been for the past year? Describe what balance the earnings credit rate
applies to. How will the current ECR and interest rate be continually communicated to the Town?
First Financial Bank will offer the Town of Westlake interest on all checking accounts they open with
the Bank. There will not be a minimum or maximum ledger or collected balance required.
Interest will be paid daily on the ledger balance based upon the Bank's daily Fed Funds Investment Rate
minus 1.001/6.
As the Bank Nvill not charge the Town anv service fees_ there will not be any ECR on the Toxvn's
accounts.
See Attachment X24 for rate information
Does the Bank offer any type of sweep account where excess Town funds could be invested at a higher
rate overnight than in a money market account arrangement? Does the Bank have money market funds
consisting of treasuries, agencies, prime commercial paper, prime domestic bankers acceptances or
collateralized or insured certificates of deposit that the Town could utilize daily as an investment
alternative? If so, please explain the fund's parameters and interest earnings history or attach a separate
prospectus.
Yes_ the Bank does offer s\� eep i -E sur chase accounts (Attachnnem 18) Hov c\ or. the Bank pro ose, tt,
pay` the maximum rate on all To,\n funds me normal checking accounts
The Bank offers a full range of accounts that \% ill be available at the Town -s request including money
market and CDs. CD rates will be tied to a like maturity US Treasury Bill discount rate on the date the
CD is purchased.
VI. COLLATERAL REQUIREMENTS
A. Securities Pledged. As security for the deposits of the Town of Westlake, the Bank shall pledge to
the Town securities equal to the largest total ledger balances the Town of Westlake maintains in the
Bank, less the amount of coverage provided by the Federal Deposit Insurance Corporation (FDIC).
(See the attached schedule for balance information.) The average level of collateral required is
$800,000. At this time the To -Am does not have an ad valorem property tax. However, if one was
implemented during the life of this contract, the ledger balance may reach over a $1 million during
prime collection periods from December through February. Additionally, at times, the Town will
maintain over $2 million in its account in anticipation of debt service payments which must be made
by 10:00 a.m. on the due date. The securities comprising the pledge shall be valued at par or market,
whichever is lower. Repurchase Agreements are not acceptable as collateral to the Town of
Westlake.
The Town shall accept the following securities as collateral:
l . A bond, certificate of indebtedness, or Treasury Note of the United States, or other evidence of
indebtedness of the United States that is guaranteed as to principal and interest by the United
States.
2. Obligations, the principal of and interest on which are unconditionally guaranteed or insured
by the State of Texas.
3. A bond of the State of Texas or of a county, city, and other political subdivisions of the State
of Texas having been rated as investment grade (investment rating no less than "A" or its
equivalent) by a nationally recognized rating agency with a remaining maturity of 10 years or
less.
B. Reporting Requirements. The Bank shall provide the Town a report of securities pledged at the end
of each month or at any time requested by the Town's Finance Director or a designated
representative. This report should reflect the following information at the end of each month:
Total pledged securities itemized by:
I. Name.
2. Type/description/cusip number.
3. Par value.
4. Market value at month end.
5. Maturity date.
6. Moody's or Standard and Poor's rating (if applicable).
If the market value of the pledged securities falls below the ledger balances of the total of all the
Town's accounts at any time; the Bank shall immediately pledge additional securities to the To Am so
that the amount of pledged securities equals or exceeds the Town's ledger balance the same day.
Collateral may be audited at least annually by the Town's independent auditors and may be audited
by the Town at any time during normal business hours of the safekeeping bank. The audit of the
collateral by the Tov+m's independent accountant or the Town is to ascertain that Governmental
Accounting Standards Board Statement #3 is adhered to and the financial institution is complying
accordingly.
C. Safekeeping. The securities pledged shall be held in safekeeping under the name of the depository
Bank and pledged to the Town of Westlake. Safekeeping must be performed by an independent,
non -affiliate bank or by the Federal Reserve Bank with a three -party agreement signed.
The original copy of all security receipts shall be filed with the Finance Director of the Town of
Westlake. The Town shall reimburse the depository Bank for all charges associated with pledged
collateral at the fee rate specified by the Bank.
Please submit a copy of the safekeeping agreement and the name of the trustee bank to be used in the
event you are awarded the bank depository contract. The safekeeping agreement shall clearly state
that the trustee is instructed to release the collateral to the Town of Westlake if the Town has
determined that the Bank has failed to pay on any accounts, has been closed by a regulatory
authority, or is in default of this contract, and if release has been formally requested by the Town
13
Council by ordinance or resolution.
The safekeeping agreement shall have signatories from the trustee bank, the depository Bank and the
Town of Westlake.
See attachment #7
D. Substitutions. Any substitutions of the securities or reductions in the total amount pledged shall be
made only by and with the proper written authorization approved by the Finance Director or
authorized representative. All securities to be pledged are subject to approval by the Town of
Westlake.
E. Wire Services. The third party safekeeping bank must be a subscriber to the Fed Security Wire
System.
F. Additional Pledged Collateral. The Board of Aldermen may, by written resolution, require the Bank
to pledge additional or other securities at any time the Board of Aldermen considers it advisable or
considers it necessary for the protection of the Tovn. If the Bank fails for any reason to pledge the
required securities within 5 days after the date the Bank is served with a copy of the resolution, the
Board of Aldermen may select another bank.
G. Maximum Amount Offered. Please state the maximum amount of pledged securities, which the
Bank is willing or able to commit for collateralized money market accounts throughout the contract
period.5 2.500.000.00
H. Representations. The Bank represents to the Town:
1. That the Bank is the sole, legal, and actual owner of the securities collateralizing Town
deposits.
2. That no other security interest has been, nor will be, granted in the securities collateralizing
Town deposits.
VIL SECURITIES CLEARANCE AND SAFEKEEPING OF TOWN INVESTMENTS
The Town intends to continue managing its own investment portfolio; therefore, the Town reserves the
right to withdraw, from time to time, any amount of funds of the Town that are deposited in any Town
depository and to invest those funds in accordance with the Town's investment policy.
VIII. OVERDRAFTS AND LOAN PROVISIONS
A. Overdrafts Defined. The Town does not intend to have an overdraft position on any of its bank
accounts singly or net throughout the course of the Depository contract. However, should an
overdraft occur in the aggregate, the following stipulations shall apply:
1. The maximum number of days the overdraft will be allowed before checks are returned is
checks will not be returned
2. The maximum amount of the net overdraft to be allowed before checks are returned will be
$ checks will not be returned
3. The interest rate will be 0.00% * per annum computed on an actual day basis.
* The Bank will not charge any fees or interest for the first 5 days of a negative account
balance if an overdraft situation occurs loner than 5 business days. the Bank would
charge the Town the same interest it would pav on a positive balance
4. In the event that a check or checks are presented for payment on any Town account where
there are insufficient funds available for payment, the Town will require the depository Bank
to pay said checks and promptly notify the Finance Director of the existence of the overdraft
situation. The Town agrees to cover the overdraft within one business day. Define whether
the Bank would consider an overdraft to be a negative balance in any individual Town account
or as a negative balance in the all Town accounts collectively. Should an overdraft occur,
what other stipulations would apply?
First Financial Bank considers an overdraft to be a negative balance in an individual account
In the event of an overdraft, the item will be paid and the Bank will notify the Finance
Director. No overdraft fee will be charged to the Town for the payment of overdraft items
B. Short -Term Loans. The Bank agrees to loan funds to the Town on a short-term basis, if needed, for
operational -purposes or for capital expenditures. -Specify the terms and conditions by which the
Bank would loan funds to the Town on a short-term basis.
1. The maximum number of days for the loan shall be
2. The maximum amount of the loan shall be $
3. The interest rate shall be * per annum computed on an actual day basis.
*First Financial Bank will provide short term loans to the Town as needed Rates will be tied
to the Bank's Dailv Fed Funds Investment Rate minus 1.1 %. The term and amount of the loan
would be dependent on the collateral (if any) and the borrov ers financial condition at the time
of the request.
C. Daylight Overdrafts. The Town does not intend to have daylight overdrafts since it will be necessary
for our depository Bank to send a wire transfer out upon the receipt of confirmation of an incoming
wire transfer. However, should a daylight overdraft be required, what is your Bank's policy on such
an event, and what charges, if any, would be made to the Town's account? What is the amount of the
cap that limits daylight overdrafts for your Bank?
First Financial Bank will pax: any da\ light overdrafts and vaiye any fees associated \.NA the
overdrafts. There is no capon da\ Iight c%erdrafis for the Tovn of'Westlake
IX. OTHER STIPULATIONS
A. Right to Cancel Contract. In the event it would be ruled illegal under the provisions of any Federal
Statute or regulation for the Bank to pay interest in the manner outlined in this RFP, then the Town
expressly reserves the right and privilege to cancel the contract, withdraw the Town's funds
therefrom, and re -propose the depository services.
B. Periodic Review. The Town may require a review meeting with the Bank at Town Hall periodically
to evaluate the working relationship between the Town and the Bank. The objective shall be to
address any problems or operating procedures and to seek a responsib;e solution.
C. Extension. All deposits, time certificates of deposit, or loan services which have not elapsed on the
termination date of the finally approved depository contract, shall remain on deposit with the same
depository under the same terms and conditions in effect during said contract until the date such
services have elapsed.
D. Notices. The Bank will notify the Town in writing within ten (10) days of any changes in Federal or
State regulations or laws that would thereafter affect this depository contract. The Bank shall also
notify the Town of any additional services that become available to the Town throughout the contract
period.
E. Audit. The Bank's records relating to the Town of Westlake's accounts shall be open to review by
either Town staff members or Town -appointed independent auditors during normal business hours.
The Bank's records of Town transactions may be considered public records pursuant to the Texas
Opens Records Act.
F. Financial Reports. During the term of this contract, the Bank shall provide to the Town each
quarterly call report (schedule RC only), each quarterly and annual financial report to the
shareholders and any public information concerning changes in the ownership, management or
financial position of the Bank or its parent.
G. Town Attorney. This Request for Proposal has been reviewed by the Town Attorney and has been
approved by him as to form.
H. Mereer. Notwithstanding any other provision of this agreement which maybe to the contrary, this
agreement and the respective rights and obligations ofthe parties hereunder shall remain in full force
and effect and not otherwise be affected by a merger of the Bank.
I. Applicable Laws. This contract is governed by the laws of the State of Texas. Venue shall be
exclusively in Tarrant County,
Term. The term of the contract period shall be for three years beginning on August 1, 2006, and
ending on duly 30, 2009, or thereafter until a successor depository has been selected with an option
to extend the contract for two additional one-year periods if agreeable to both the Bank and the
Town.
K. Conflict of interest. The Bank agrees that during the contract period that the Bank and any of its
associates and employees will have no interest nor acquire any interest; either direct or indirect,
which will conflict in any manner with the performance of the services called .for under the final
contract.
L. Errors. Bank errors resulting in lost interest to the Town will be reimbursed by the Bank to the
Town at the amount that would have been earned had the error not occurred.
X. PROPOSAL INSTRUCTIONS/REOUIREMENTS
A. Sealed proposals clearly marked "Depository Proposal" shall be delivered to the office of the
following person by 2:00 p.m., June 30, 2006:
Debbie Piper
Town of Westlake
2650 JT Ottinger Road
Westlake, Texas 76262
ANY PROPOSAL RECEIVED AFTER 2:00 P.M. SHALL BE RETURNED UNOPENED.
B. The proposing Bank shall use this RFP form as the Official Proposal Form to submit rates and to
answer questions. Any alterations, changes or deletions to this RFP shall be grounds for the Town
<., to disregard and reject the RFP and the proposal.
C. The Town reserves the right to request additional information or to meet with representatives from
proposing organizations to discuss points in the proposal before and after submission, any and all of
which may be used in forming a recommendation.
D. The Town reserves the right to reject any and all proposals and to re -advertise in order to serve the
best interest of the Town of Westlake.
E. The Proposer states that it is a banking institution chartered under laws of the United States or ofthe
State of Texas.
XI. MISCELLANEOUS
A. The final appointment of a depository Bank shall be made bythe TQwnof V4'estt - Bar"
Aldermen. The proposer may be required to enter into a contract that incorporates all of the
obligatory points in this RFP. Otherwise, an ordinance shall be adopted accepting the Bank's
completed RFP as the Official Proposal Form with accompanying related schedules and materials
called for in this RFP.
B. This Request for Proposal has been duly advertised.
C. Upon being awarded the contract, the depository Bank shall designate an individual to be the official
contact person for all correspondence. The Town of Westlake's official contact person is Debbie
Piper (817) 490-5112. The Bank shall be responsible for training and communicating the terms of
this contract to Bank employees.
This proposal is submitted by the following person duly authorized to act on behalf of the Bank:
Officer's Name and Title (Please Print)
Officer's Signature
Name of Bank
Date
Address
City, State, Zip
Telephone Number
XII. SUBMISSION CHECKLIST
A. This RFP form.
B. Sample bank statement.
C. Sample partial account reconciliation statement.
D. Availability of funds schedule.
_Mark L Jones. President R CEO
_First Financial Bank. N.A.
_3?05 East Highway 114
_Southlake, Texas '6092
��-
E. Money Market Fund prospectus if applicable.
F. Sample monthly collateral report.
G. Sample safekeeping agreement for collateral.
H. Sample controlled disbursement agreement.
I. Sample wire agreement.
J. Sample stop payment agreement.
K. Sample account analysis statement.
-- -- - I?— Annual -financial statement-ofthe-Bank-forthepastwo years along w3t�-the Iasi quarterly FDIC call --- -
report.
M. A list of the Bank's officers.
N. A list of the Bank's directors.
18
BANK BALANCES
January 2005 thru December 2005
-- —
---AVERAGE
LEDGER
----HIGH
AVAILABLE
MONTH
BALANCE
BALANCE
Jan -05
519,893
836,371
Feb -05
850,219
1,028,884
Mar -05
872,625
1,237,279
Apr -05
580,470
1,163,532
Ma -05
748,478
1,421,324
Jun -05
671,303
1,008,028
Jul -05
849,740
1,444,331
Au -05
636,090
1,118,296
Se -05
598,930
939,596
Oct -05
599,157
880,761
Nov -05
797,350
1,172,105
Dec -05
597,291
878,018
19
WESTLAKE ACADEMY
MEMO
TO: Board of Directors, Westlake Academy
FROM: Barbara Brizuela, Head of School
Debbie Piper, Finance Director
DATE: August 28, 2006
SUBJECT: Meeting on August 28, 2006
ITEM:
Consider a resolution adopting the revised budget for Westlake Academy for the fiscal
year ending August 31, 2006 and adopting the proposed budget for the fiscal year ending
August 31, 2007
RECOMMENDATIONS:
Staff recommends approval.
BACKGROUND:
In accordance with State law, the staff has prepared and conducted public meetings on
the FY 2006/2007 budget outlining not only the anticipated revenues and expenditures,
but also the goals and objectives of the school aligned with available resources. This year
the school will grow by adding ninth grade. Staff has increased by 4.5 people due to the
addition of the 9th grade and the increased need for a second Special Ed instructor.
WESTLAKE ACADEMY
RESOLUTION NO. 06-14
A RESOLUTION OF THE BOARD OF TRUSTEES OF WESTLAKE ACADEMY,
ADOPTING THE REVISED BUDGET FOR WESTLAKE ACADEMY FOR FISCAL
YEAR ENDING AUGUST 31, 2006 AND ADOPTING THE PROPOSED BUDGET FOR
FISCAL YEAR ENDING AUGUST 31, 2007.
WHEREAS, Section 44.002 of the Education Code of the Texas Education Agency's
Texas School Law Bulletin states the budget must be prepared according to generally accepted
accounting principles, and
WHEREAS, the budget must be approved by the Board of Trustees prior to August 31St
according to Texas Education Agency's Financial Accountability System Resource Guide,
Section 2.6.2 — TEA Legal Requirements.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
WESTLAKE ACADEMY:
SECTION 1: That the Board of Trustees hereby adopts the revised budget for the fiscal
year ending August 31, 2006 and the proposed Annual Operating Budget for the fiscal year
ending August 31, 2007 and appropriates the funds contained therein.
SECTION 2: That a copy of the official adopted 2006-2007 Budget shall be kept on file
in the office of the Town Secretary.
SECTION 3: That this Resolution shall become effective upon the date of its passage.
PASSED AND APPROVED ON THIS 28th DAY OF AUGUST 2006.
Scott Bradley, President
ATTEST:
Jean Dwinnell, Town Secretary Barbara Brizuela, Head of School
APPROVED AS TO FORM:
L. Stanton Lowry, Town Attorney
MINUTES OF THE
WESTLAKE ACADEMY
SPECIAL SCHOOL BOARD OF TRUSTEES
MEETING
JUNE 26, 2006
PRESENT: President Scott Bradley and Board Members Bill Frey, Buddy Brown, Fred
Held, and Larry Corson (left at 5:40 p.m.)
ABSENT: Board Member Don Redding
OTHERS PRESENT: Head of School Barbara Brizuela, Secretary Jean Dwinnell,
Finance Director Debbie Piper, Director of Marketing and Public
Affairs Carolyn Sims, Facilities and Recreation Director Troy
Meyer, and Executive Assistant Ginger Awtry
1. CALL TO ORDER.
President Bradley called the meeting to order at 4:06 p.m.
2. WORKSHOP CONCERNING PROPOSED TEMPORARY EXPANSION OF
THE DINING HALL
Ms. Brizuela explained that the Academy now has too many students and far too little space in the
dining hall. She advised that currently there are thirteen (13) round tables that will accommodate
104 total students.
Ms. Brizuela suggested the possibility of replacing the round tables with rectangle tables to
accommodate 120 students, building an extension to the dining room, or providing an additional
structure either permanent or temporary. She asked the Board to consider plans for the future, a
timeline, and a long-term decision. She proposed that new tables be purchased for the upcoming
school year and that the Board plan for a more permanent situation over the next year.
Discussion ensued regarding the proposed options, aesthetics, an overall plan, disposal of the round
tables, and approval of the expenditure for rectangle tables.
It was the consensus of the Board that the new tables should be purchased.
President Bradley suggested a series of workshops be held in the fall to discuss the overall master
plan.
Mr. Frey suggested that someone from the Westlake Academy Foundation should attend the master
plan workshops.
3. EXECUTIVE SESSION.
The Board convened into executive session at 4:33 p.m., as President Bradley read the item to be
discussed.
The Board reconvened into regular session at 5:48 p.m.
There was no action taken from the Executive Session.
4. CITIZENS' PRESENTATIONS.
There were no presentations made.
5. CONSIDER A RESOLUTION APPROVING A THREE-YEAR CONTRACT WITH
STOVALL, GRANDEY & ALLEN, L.L.P. TO PERFORM THE ACADEMY'S
ANNUAL FINANCIAL AUDIT.
Ms. Brizuela explained the proposed Resolution.
Mr. Brown moved to approve Resolution No. 06-07, approving a three-year contract with Stovall,
Grandey & Allen, L.L.P. to perform the Academy's annual financial audit.
Mr. Held seconded the motion.
The vote on the motion was as follows:
Ayes: Messrs. Frey, Brown, and Held
Nays: None
President Bradley declared the motion carried unanimously.
6. CONSIDER A RESOLUTION AUTHORIZING THE HEAD OF SCHOOL OF
WESTLAKE ACADEMY TO ENTER INTO CONTRACTS WITH THE
EDUCATION SERVICE CENTER, REGION XI FOR SERVICES RELATED TO
WESTLAKE ACADEMY.
President Bradley reviewed the proposed contracts and advised that the funds are provided in the
proposed 2006/2007 budget.
Mr. Held moved to approve Resolution No. 06-08, authorizing the Head of School of Westlake
Academy to enter into contracts with the Education Service Center, Region XI for services related
to Westlake Academy.
Mr. Brown seconded the motion.
Ayes: Messrs. Frey, Brown, and Held
Nays: None
President Bradley declared the motion carried unanimously.
7. CONSIDER A RESOLUTION AUTHORIZING THE APPLICATION FOR THE
RENEWAL OF THE OPEN -ENROLLMENT CHARTER.
President Bradley explained the proposed Resolution.
Mr. Frey moved to approve Resolution No. 06-09, authorizing the application for the renewal of the
open -enrollment charter.
Mr. Brown seconded the motion.
Ayes: Messrs. Frey, Brown, and Held
Nays: None
President Bradley declared the motion carried unanimously.
8. CONSIDER A RESOLUTION AUTHORIZING THE NEW 2006-2007
PARENT/STUDENT HANDBOOK.
Ms. Brizueia reviewed the proposed changes to the 2006/2007 Parent/Student Handbook.
Mr. Brown thanked Ms. Brizuela for the clarification on the changes and for her work on the
Handbook.
Mr. Brown moved to approve Resolution No. 06-10, authorizing the new 2006/2007 Parent/Student
Handbook.
Mr. Frey seconded the motion.
Ayes: Messrs. Frey, Brown, and Held
Nays: None
President Bradley declared the motion carried unanimously.
9. CONSIDER A RESOLUTION TO ADOPT THE OFFICIAL SCHOOL MASCOT.
Ms. Brizuela explained the nomination and decision process in adopting the official school mascot.
She advised that the "Fire" was chosen by the Westlake Academy Mascot Committee.
Mr. Frey moved to approve Resolution No. 06-11, adopting the official school Mascot, the "Fire".
Mr. Brown seconded the motion.
Ayes: Messrs. Frey, Brown, and Held
Nays: None
President Bradley declared the motion carried unanimously.
10. CONSENT AGENDA.
A. Review and approve minutes of the Board workshop and regular meeting held June 12, 2006
B. Review and approve any outstanding bills.
Mr. Brown moved to approve the Consent Agenda as presented.
Mr. Held seconded the motion.
There was no discussion and the vote was as follows:
Ayes: Messrs. Frey, Brown, and Held
Nays: None
President Bradley declared the motion carried unanimously.
11. ADJOURNMENT.
Mr. Brown moved to adjourn.
Mr. Held seconded the motion.
The vote on the motion was as follows:
Ayes: Messrs. Frey, Brown, and Held
Nays: None
President Bradley declared the meeting adjourned at 6:12 p.m.
APPROVED BY THE BOARD OF TRUSTEES ON AUGUST 28, 2006.
ATTEST:
Jean Dwinnell, Secretary
Scott Bradley, President
Date Run: 08-23-2006 10:36 AM
Check Payments Program: FIN1300
Cnty Dist:
district name Page: 1 of 3
For the Month of July
,eck Check
jar Date Payee
Organization Fnd-Fnc Obj.So-Org-Prg Reason
Amount
002390 07-06-2006 DENTAL SELECT
DENTAL SELECT 199-00-2153.00-021-600000 DENTAL SELECT
236.96
002391 07-06-2006 HARTFORD INSURANCE
WESTLAKE ACADI 199-00-1411.00-000-600000 PREPAID WORKERS COMP
1,324.68
HARTFORD INSURANCE
WESTLAKE ACADI 199-00-1411.00-000-600000 PREPAID WORKERS COMP
1,339.68
Totals for Check 002391
2,664.36
002392 07-06-2006 PHILADELPHIA INSURANCE CO
CHIEF ADMINISTR 199-41-6429.00-701-699000 INSURANCE & BONDING
927.22
PHILADELPHIA INSURANCE CO
WESTLAKE ACADI 199-51-6429.00-001-699000 INSURANCE & BONDING
1,502.36
Totals for Check 002392
2,429.58
002393 07-06-2006 UNUM LIFE INSURANCE
UNUM LIFE INS 199-00-2153.00-010-600000 UNUM LIFE (MASS GROUP MAF
87.75
002394 07-06-2006 UNUM PROVIDENT EDUCATOR
PI LIFE INS #11 199-00-2153.00-011-600000 DISABILITY INSURANCE
327.40
002395 07-14-2006 TRANSAMERICA LIFE INSURANCI TRANSAMERICA 199-00-2159.00-030-600000 JUL DED TAX SHEL. ANNUITY
100.00
002396 07-14-2006 AVIVA LIFE INSURANCE CO
AVIVA 199-00-2159.00-031-600000 JUL DED TAX SHEL. ANNUITY
200.00
002397 07-14-2006 USAA
USAA 199-00-2159.00-032-600000 JUL DED TAX SHEL. ANNUITY
500.00
002398 07-14-2006 FIDELITY INVESTMENTS
ANNUITY #34 199-00-2159.00-034-600000 JUL DED TAX SHEL. ANNUITY
200.00
002399 07-14-2006 VANGUARD GROUP
ANNUITY #35 199-00-2159.00-035-600000 JUL DED TAX SHEL. ANNUITY
100.00
002400 07-14-2006 OPPENHEIMER FUND SERVICE
ANNUITY #36 199-00-2159.00-036-600000 JUL DED TAX SHEL. ANNUITY
92.00
002401 07-14-2006 GREAT AMERICAN PLAN ADMIN
HEALTH INS #29 199-00-2159.00-029-600000 JUL DED TAX SHEL. ANNUITY
67.00
402 07-14-2006 A-1 COPIER TEC, INC
ti
WESTLAKE ACADI 199-23-6299.00-001-699000 CONTRACTED SERVICES
1,770.00
002403 07-14-2006 AMERICAN FEDERATION OF TEA, WESTLAKE ACADI 865-00-2190.16-000-600000 BOOKS
406.40
002404 07-14-2006 DR. ANNETTE JEROME
WESTLAKE ACADI 199-31-6219.00-001-623000 SERVICES
1,400.00
002405 07-14-2006 AT&T/SBC 817.163.1736
WESTLAKE ACADI 199-51-6257.00-001-699000 PHONE SERVICES
170.00
AT&T/SBC 817.163.1736
WESTLAKE ACADI 199-51-6257.00-001-699000 CREDIT
-11.05
Totals for Check 002405
158.95
002406 07-14-2006 BANC OF AMERICA LEASING
WESTLAKE ACADI 199-23-6269.00-001-699000 COPIER
232.88
002407 07-14-2006 BILLINGS COURTNEY
WESTLAKE ACADI 199-13-6411.00-001-699000 AIRFARE REIMBURSEMENT
128.60
002408 07-14-2006 CLAUDIO CABALE
CHIEF ADMINISTR 199-41-6499.00-701-699000 REIMBURSEMENT
45.43
002409 07-14-2006 CIS- COUNCIL OF INTN'L SCHOOL WESTLAKE ACADI 199-13-6499.00-001-611000 CIS MEMBERSHIP
2,025.00
002410 07-14-2006 AMY COPELAND
WESTLAKE ACADI 199-13-6499.00-001-699000 STAFF DEVELOPMENT
100.00
002411 07-14-2006 ESC REGION XI
WESTLAKE ACADI 199-13-6499.00-001-611000 ROOM RENTAL
10.00
ESC REGION XI
CHIEF ADMINISTR 199-41-6499.00-701-699000 STUDY GROUO
25.00
Totals for Check 002411
35.00
002412 07-14-2006 FEDEX
CHIEF ADMINISTR 199-41-6399.00-701-699000 POSTAGE
68.33
FEDEX
CHIEF ADMINISTR 199-41-6399.00-701-699000 POSTAGE
253.87
Totals for Check 002412
322.20
002413 07-14-2006 FORT WORTH STAR TELEGRAM
CHIEF ADMINISTR 199-41-6499.00-701-699000 ADVERTISING
205.04
114 07-14-2006 HOUGHTON MIFFLIN
i
WESTLAKE ACAD' 199-31-6219.00-001-611000 SUPPLIES
743.30
002415 07-14-2006 KALEIDOSCOPE INFO. SVC INC
WESTLAKE ACADI 199-53-6219.00-001-699000 SERVICES
2,022.50
KALEIDOSCOPE INFO. SVC INC
WESTLAKE ACAD( 199-53-6219.00-001-699000 SERVICES
660.00
KALEIDOSCOPE INFO. SVC INC
WESTLAKE ACAD! 411-11-6399.00-001-611000 SUPPLIES
37.50
Date Run: 08-23-2006 10:36 AM
Check Payments
Program: FIN1300
Cnty Dist:
district name
Page: 2 of 3
CHIEF ADMINISTR 199-41-6399.00-701-699000
POSTAGE
For the Month of July
Totals for Check 002419
WESTLAKE ACADI 199-11-6399.00-001-611000
-"Meek Check
CHIEF ADMINISTR 199-41-6399.00-701-699000
CREDIT MEMO
)r Date Payee
Organization Fnd-Fnc-Obj.So-Org-Prg
Reason
Amount
002415 07-14-2006 KALEIDOSCOPE INFO. SVC INC
WESTLAKE ACAD, 411-11-6399.00-001-611000
SUPPLIES
37.50
Totals for Check 002415
2,757.50
002416 07-14-2006 KIDCONNECTION THERAPY
WESTLAKE ACRD! 199-11-6219.00-001-623000
PROFESSIONAL SERVICES
360.00
KIDCONNECTION THERAPY
WESTLAKE ACADI 199-11-6219.00-001-623000
PROFESSIONAL SERVICES
225.00
KIDCONNECTION THERAPY
WESTLAKE ACADI 199-11-6219.00-001-623000
PROFESSIONAL SERVICES
180.00
Totals for Check 002416
765.00
002417 07-14-2006 CAROL LANGDON
002418 07-14-2006 LISA A. MYERS
002419 07-14-2006 DARCY MCFARLANE
DARCY MCFARLANE
002420 07-14-2006 JULIE McGOUGH
002421 07-14-2006 OFFICE DEPOT
OFFICE DEPOT
OFFICE DEPOT
OFFICE DEPOT
OFFICE DEPOT
OFFICE DEPOT
OFFICE DEPOT
nn9422 07-14-2006 PEARSON EDUCATION
PEARSON EDUCATION
002423 07-14-2006 CHRISTY PERRY
002424 07-14-2006 JILL RICHE
002425 07-14-2006 ALISON SCHNEIDER
002426 07-14-2006 SUSAN SHIELDS
SUSAN SHIELDS
SUSAN SHIELDS
SUSAN SHIELDS
SUSAN SHIELDS
SUSAN SHIELDS
WESTLAKE ACADI 865-00-2190.16-000-600000
BOOK REIMBURSEMENT
WESTLAKE ACADI 199-31-6219.00-001-623000
SERVICES
WESTLAKE ACADI 199-35-6341.00-001-699000
FOOD
CHIEF ADMINISTR 199-41-6399.00-701-699000
POSTAGE
CHIEF ADMINISTR 199-41-6399.00-701-699000
Totals for Check 002419
WESTLAKE ACADI 199-11-6399.00-001-611000
SUPPLIES
WESTLAKE ACADI 199-11-6399.00-001-611000
SUPPLIES
CHIEF ADMINISTR 199-41-6399.00-701-699000
SUPPLIES
CHIEF ADMINISTR 199-41-6399.00-701-699000
SUPPLIES
CHIEF ADMINISTR 199-41-6399.00-701-699000
SUPPLIES
CHIEF ADMINISTR 199-41-6399.00-701-699000
SUPPLIES
CHIEF ADMINISTR 199-41-6399.00-701-699000
SUPPLIES
CHIEF ADMINISTR 199-41-6399.00-701-699000
CREDIT MEMO
Totals for Check 002421
WESTLAKE ACADI 199-11-6321.00-001-611000
TEXTBOOKS
WESTLAKE ACADI 199-11-6321.00-001-611000
TEXTBOOKS
WESTLAKE ACAD! 199-11-6219.00-001-623000
Totals for Check 002422
WESTLAKE ACAD! 865-00-2190.20-000-600000
SUPPLIES REIMBURSEMENT
WESTLAKE ACAD! 199-11-6399.00-001-611000
FLM DEVELOPING
WESTLAKE ACAD! 199-11-6399.00-001-611000
SUPPLIES
WESTLAKE ACADI 199-11-6219.00-001-623000
SERVICES
WESTLAKE ACADI 199-11-6219.00-001-623000
SERVICES
WESTLAKE ACAD! 199-11-6219.00-001-623000
SERVICES
WESTLAKE ACAD! 199-31-6219.00-001-623000
SERVICES
WESTLAKE ACAD! 199-31-6219.00-001-623000
SERVICES
WESTLAKE ACAD: 199-31-6219.00-001-623000
SERVICES
Totals for Check 002426
002427 07-28-2006 TRANSAMERICA LIFE INSURANCI TRANSAMERICA 199-00-2159.00-030-600000 JUL DED TAX SHEL. ANNUITY
002428 07-28-2006 AVIVA LIFE INSURANCE CO AVIVA 199-00-2159.00-031-600000 JUL DED TAX SHEL. ANNUITY
002429 07-28-2006 USAA USAA
002430 07-28-2006 FIDELITY INVESTMENTS ANNUITY #34
002431 07-28-2006 VANGUARD GROUP ANNUITY #35
002432 07-28-2006 OPPENHEIMER FUND SERVICE ANNUITY #36
199-00-2159.00-032-600000
JUL DED TAX SHEL. ANNUITY
199-00-2159.00-034-600000
JUL DED TAX SHEL. ANNUITY
199-00-2159.00-035-600000
JUL DED TAX SHEL. ANNUITY
199-00-2159.00-036-600000
JUL DED TAX SHEL. ANNUITY
^?433 07-28-2006 GREAT AMERICAN PLAN ADMIN HEALTH INS #29 199-00-2159.00-029-600000 JUL DED TAX SHEL. ANNUITY
"uv9999 07-31-2006 WESTLAKE ACADEMY WESTLAKE ACADI 865-00-1120.00-000-600000 TRANSFER
40.92
2,100.00
83.16
4.44
87.60
123.66
432.00
285.60
287.52
56.39
224.36
43.03
-31.18
1,297.72
251.27
49.10
300.37
32.16
20.71
30.48
595.00
595.00
560.00
475.00
315.00
175.00
2,715.00
100.00
200.00
500.00
200.00
100.00
92.00
67.00
9,205.00
Date Run: 08-23-2006 10:36 AM
Cnty Dist:
"peck Check
jr Date Payee
009999 07-31-2006 WESTLAKE ACADEMY
End of Report
Check Payments Program: FIN1300
district name Page: 3 of 3
For the Month of July
Organization Fnd-Fnc-Obj.So-Org-Prg Reason Amount
WESTLAKE ACADI 865-00-1120.00-000-600000 CANCELLED -9,205.00
Totals for Check 009999 0.00
Total Checks 26,107.97
Date Run: 08-23-2006 10:36 AM Check Payments Fund Summary Program: FIN1300
Cnty Dist: district name Page: 1 of 1
For the Month of July
-Neck Check
)r Date Payee Organization I Fnd-Fnc Obj.So-Org-Prg Reason Amount
Totals for Fund 19916 25,553.49
Totals for Fund 41116 75.00
Totals for Fund 86516 479.48
Totals For Checks 26,107.97
Estimated Number Of Unpaid Checks To Print: 0
End of Report
Date Run: 08-23-2006 10:37 AM Check Payments
Cnty Dist: district name
For the Month of August
Program: FIN1300
Page: 1 of 3
eck Check
or Date Payee
Organization Fnd-Fnc-Obj.So-Org-Prg
Reason
Amount
002434 08-07-2006 ALLIANCE REGIONAL NEWSPAPE
CHIEF ADMINISTR 199-41-6499.00-701-699000
ADVERTISING
27.80
002435 08-07-2006 APPLE COMPUTER, INC
WESTLAKE ACADI 199-11-6395.00-001-611000
SUPPLIES
2,060.22
APPLE COMPUTER, INC
WESTLAKE ACADI 199-11-6395.00-001-611000
SUPPLIES
1,996.88
APPLE COMPUTER, INC
WESTLAKE ACAD! 199-11-6399.00-001-611000
SUPPLIES
499.00
APPLE COMPUTER, INC
WESTLAKE ACADI 411-11-6395.00-001-611000
SUPPLIES
1,505.73
Totals for Check 002435
6,061.83
002436 08-07-2006 AT&T/SBC 817.163.1736
WESTLAKE ACADI 199-51-6257.00-001-699000
UTILITIES
170.00
002437 08-07-2006 BANC OF AMERICA LEASING
WESTLAKE ACADI 199-23-6269.00-001-699000
LEASE PAYMENT
232.88
002438 08-07-2006 CCI
WESTLAKE ACADI 199-36-6499.00-001-699000
ODYSSEY OF THE MIND 2006-2
135.00
002439 08-07-2006 CITY OF ROANOKE
WESTLAKE ACADI 199-36-6499.00-001-699000
USE OF BALL FIELD
50.00
002440 08-07-2006 DEFINITIVE SOFTWARE SOLUTIC
CHIEF ADMINISTR 199-41-6219.00-701-699000
CONTRACTED SERVICES
440.00
002441 08-07-2006 DENTAL SELECT
DENTAL SELECT 199-00-2153.00-021-600000
INSURANCE PREMIUM
236.96
002442 08-07-2006 FEDEX
CHIEF ADMINISTR 199-41-6399.00-701-699000
POSTAGE
22.27
FEDEX
WESTLAKE ACADI 865-00-2190.22-000-600000
POSTAGE
18.91
Totals for Check 002442
41.18
002443 08-07-2006 FIRST UNITED METHODIST CHUR WESTLAKE ACADI 865-00-2190.24-000-600000
DEPOSIT RENTAL OF CHURCH
150.00
002444 08-07-2006 DARCY MCFARLANE
WESTLAKE ACADI 865-00-2190.16-000-600000
SHED FOR GARDENING CLUB
199.00
445 08-07-2006 GINA McNEELY
CHIEF ADMINISTR 199-41-6499.00-701-699000
STAFF BIRTHDAY CAKE
18.69
002446 08-07-2006 METROPORT MEALS ON WHEEL: WESTLAKE ACAD; 865-00-2190.25-000-600000
DONATION STUDENT SERVICE
333.10
002447 08-07-2006 BEATRICE MOORE
WESTLAKE ACADI 865-00-2190.07-000-600000
REFUND CAMP DEPOSIT WEN[
100.00
002448 08-07-2006 MORRISON ARCHITECTURAL SIG CHIEF ADMINISTR 199-41-6399.00-701-699000
SIGNS
324.50
002449 08-07-2006 MICHELLE NOLAN
WESTLAKE ACADI 865-00-2190.28-000-600000
BONANZA BASKET
30.00
002450 08-07-2006 PHILADELPHIA INSURANCE CO
CHIEF ADMINISTR 199-41-6429.00-701-699000
INSURANCE
1,111.25
002451 08-07-2006 CANDACE REEDY
WESTLAKE ACADI 865-00-2190.22-000-600000
REFUND COTY SHERMAN
30.00
002452 08-07-2006 TAYLOR PUBLISHING COMPANY WESTLAKE ACADI 865-00-2190.22-000-600000
YEARBOOK DEPOSIT
5,241.00
002453 08-07-2006 UNUM LIFE INSURANCE
LIFE INS #11 199-00-2153.00-011-600000
INSURANCE PREMIUM
87.75
002454 08-07-2006 UNUM PROVIDENT EDUCATOR PI UNUM LIFE INS 199-00-2153.00-010-600000
INSURANCE PREMIUM
327.40
002455 08-07-2006 DANIELA WHITE
WESTLAKE ACADI 199-11-6399.00-001-611000
SUPPLIES
26.99
DANIELA WHITE
CHIEF ADMINISTR 199-41-6399.00-701-699000
SUPPLIES
34.95
Totals for Check 002455
61.94
002456 08-11-2006 TRANSAMERICA LIFE INSURANCE
TRANSAMERICA 199-00-2159.00-030-600000
AUG DED TAX SHEL. ANNUITY
100.00
002457 08-11-2006 AVIVA LIFE INSURANCE CO
AVIVA 199-00-2159.00-031-600000 AUG DED TAX SHEL. ANNUITY
200.00
002458 08-11-2006 USAA
USAA 199-00-2159.00-032-600000 AUG DED TAX SHEL. ANNUITY
500.00
'459 08-11-2006 FIDELITY INVESTMENTS
ANNUITY #34 199-00-2159.00-034-600000 AUG DED TAX SHEL ANNUITY
200.00
002460 08-11-2006 VANGUARD GROUP
ANNUITY #35 199-00-2159.00-035-600000 AUG DED TAX SHEL. ANNUITY
100.00
002461 08-11-2006 OPPENHEIMER FUND SERVICE
ANNUITY #36 199-00-2159.00-036-600000 AUG DED TAX SHEL. ANNUITY
92.00
Date Run: 08-23-2006 10:37 AM Check Payments
Cnty Dist: district name
For the Month of August
Program: FIN1300
Page: 2 of 3
"heck Check
br Date Payee
Organization Fnd-Fnc-Obj.So-Org-Prg
Reason
Amount
002462 08-11-2006 GREAT AMERICAN PLAN ADMIN HEALTH INS #29 199-00-2159.00-029-600000
AUG DED TAX SHEL. ANNUITY
67.00
002463 08-10-2006 SANDRA FRIESEN
WESTLAKE ACADI 199-11-6399.00-001-611000
SUPPLY REIMBURSEMENT
45.30
002464 08-21-2006 SIMON AISTHORPE
WESTLAKE ACADI 199-13-6411.00-001-699000
IB TRAINING
40.50
002465 08-21-2006 APPLE COMPUTER, INC
WESTLAKE ACADI 199-11-6395.00-001-611000
COMPUTER HARDWARE
633.74
APPLE COMPUTER, INC
WESTLAKE ACAD! 199-11-6395.00-001-611000
COMPUTER HARDWARE
20,739.40
Totals for Check 002465
21,373.14
002466 08-21-2006 AT&T/SBC 817.163.1736
WESTLAKE ACAD! 199-51-6257.00-001-699000
TELEPHONE SERVICE
170.00
002467 08-21-2006 ELIZABETH BOWIE
WESTLAKE ACAD! 199-11-6399.00-001-611000
SCIENCE EQUIPMENT'
56.16
002468 08-21-2006 BRYSTONE CHILDREN'S BOOKS WESTLAKE ACADI 199-11-6321.00-001-611000
TEXTBOOKS
305.16
002469 08-21-2006 CAROLINA BIOLOGICAL SUPPLY WESTLAKE ACAD` 199-11-6399.00-001-611000
SUPPLIES
2,240.26
CAROLINA BIOLOGICAL SUPPLY WESTLAKE ACADI 199-11-6399.00-001-611000
SUPPLIES
39.01
CAROLINA BIOLOGICAL SUPPLY WESTLAKE ACADI 199-11-6399.00-001-611000
SUPPLIES
154.17
CAROLINA BIOLOGICAL SUPPLY WESTLAKE ACADI 199-11-6399.00-001-611000
SUPPLIES
56.01
CAROLINA BIOLOGICAL SUPPLY WESTLAKE ACADI 199-11-6399.00-001-611000
SUPPLIES
10.28
Totals for Check 002469
2,499.73
002470 08-21-2006 COLE PARMER INSTRUMENT COI WESTLAKE ACADI 199-11-6399.00-001-611000
SUPPLIES
1,456.71
002471 08-21-2006 DELTA EDUCATION
WESTLAKE ACADI 199-11-6399.00-001-611000
SUPPLIES
174.00
DELTA EDUCATION
WESTLAKE ACADI 199-11-6399.00-001-611000
SUPPLIES
267.10
Totals for Check 002471
441.10
-472 08-21-2006 DOCTORS FOSTER & SMITH
WESTLAKE ACADI 199-11-6399.00-001-611000
SUPPLIES
108.26
002473 08-21-2006 CATHERINE HARRISON
WESTLAKE ACADI 199-13-6411.00-001-699000
TRAVEL REIMBURSEMENT
268.22
002474 08-21-2006 HARTFORD INSURANCE
WESTLAKE ACAD! 199-00-1411.00-000-600000
WORKERS COMP INSURANCE
1,339.68
002475 08-21-2006 INSIGHT MEDIA
WESTLAKE ACADI 199-11-6399.00-001-611000
SUPPLIES
145.95
002476 08-21-2006 ROBERT KAI
WESTLAKE ACADI 199-13-6411.00-001-699000
IB CONFERENCE
278.01
002477 08-21-2006 KALEIDOSCOPE INFO. SVC INC
WESTLAKE ACADI 199-11-6399.00-001-611000
SPAM FILTERING
37.50
KALEIDOSCOPE INFO. SVC INC
WESTLAKE ACAD! 199-53-6219.00-001-699000
STARTUP EXPENSES
7,977.50
Totals for Check 002477
8,015.00
002478 08-21-2006 LAMINATOR WAREHOUSE
WESTLAKE ACADI 199-11-6399.00-001-611000
SUPPLIES
47.62
002479 08-21-2006 EMILY MACFARLANE
BUSINESS OFFICE 199-41-6499.00-750-699000
TRAVEL EXPENSES
545.28
002480 08-21-2006 NASCO
WESTLAKE ACADI 199-11-6399.00-001-611000
SUPPLIES
34.75
002481 08-21-2006 OFFICE DEPOT
WESTLAKE ACADI 199-11-6398.00-001-611000
FURNITURE
2,799.85
OFFICE DEPOT
CHIEF ADMINISTR 199-41-6399.00-701-699000
SUPPLIES
452.39
Totals for Check 002481
3,252.24
002482 08-21-2006 SIS -USA INC
WESTLAKE ACADI 199-11-6398.00-001-611000 FURNITURE
13,906.50
002483 08-21-2006 CYNTHIA TECH
WESTLAKE ACAD; 199-13-6411.00-001-699000 TRAVEL REIMBURSEMENT
44.22
002484 08-21-2006 UNIV.OF TEXAS AT AUSTIN - UIL
WESTLAKE ACAD! 199-36-6499.00-001-699000 MEMBERSHIP FEES
400.00
-485 08-21-2006 VIRCO INC
WESTLAKE ACADI 199-11-6398.00-001-611000 FURNITURE
6,569.25
002486 08-21-2006 WARD'S NATURAL SCIENCE
WESTLAKE ACADI 199-11-6399.00-001-611000 SUPPLIES
49.20
WARD'S NATURAL SCIENCE
WESTLAKE ACAD! 199-11-6399.00-001-611000 SUPPLIES
105.35
Totals for Check 002486
154.55
Date Run: 08-23-2006 10:37 AM
Cnty Dist:
-heck Check
ar Date
002487 08-25-2006 USAA
End of Report
Check Payments Program: FIN1300
district name Page: 3 of 3
For the Month of August
Payee Organization Fnd-Fnc-Obj.So-Org-Prg Reason Amount
USAA 199-00-2159.00-032-600000 AUG DED TAX SHEL. ANNUITY 500.00
Total Checks 78,666.61
Date Run: 08-23-2006 10:37 AM Check Payments Fund Summary Program: FIN1300
Cnty Dist: district name Page: 1 of 1
For the Month of August
check Check
)r Date Payee Organization Fnd-Fnc-Obj.So-Org-Prg Reason Amount
Totals for Fund 19916 71,058.87
Totals for Fund 411 16 1,505.73
Totals for Fund 86516 6,102.01
Totals For Checks 78,666.61
Estimated Number Of Unpaid Checks To Print: 0
End of Report