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Home My WebLink About08-22-05 BOT Agenda PacketWESTLAKE ACADEMY SCHOOL BOARD MEETING AGENDA AUGUST 22, 2005 6:00 P.M. BOARD ROOM - TOWN HALL 2650 J.T. OTTINGER ROAD 1. CALL TO ORDER. 2. CITIZEN PRESENTATIONS: This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. The Board cannot by law take action nor have any discussion or deliberations on any presentation made to the Board at this time concerning an item not listed on the agenda. Any item presented may be noticed on a future agenda for deliberation or action. 3. CONSIDER A RESOLUTION ADOPTING THE REVISED BUDGET FOR WESTLAKE ACADEMY FOR THE FISCAL YEAR ENDING AUGUST 31, 2005 AND ADOPTING THE PROPOSED BUDGET FOR FISCAL YEAR ENDING AUGUST 31, 2006. 41. CONSENT AGENDA: All items listed below are considered routine by the Board and will be enacted with one motion. There will be no separate discussion of items unless a Board member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. A. Review and approve minutes of the workshop and meeting held April 11, 2005, the special called workshop and meeting held on April 18, 2005, and the workshop held on June 20, 2005. B. Review and approve any outstanding bills. 5. ADJOURNMENT. CERTIFICATION I certify that the above notice was posted on the front door of the Town Hall of the Town of Westlake, 2650 J.T. Ottinger Road, Westlake, Texas, on Friday, August 19, 2005, at 5:00 p.m., under the Open Meetings Act, Chapter 551 of the Texas Government Code. Jean Dwinnell, Secretary The Board may at any time convene into executive session as authorized by Chapter 551 of the Texas Government Code to discuss any item posted on the agenda If you plan to attend this public meeting and have a disability that requires special needs, please advise the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made to assist you. Westlake Academy Memo TO: Board of Directors, Westlake Academy FROM: Trent Petty, CEO Barbara Brizuela, Head of School Debbie Piper, Finance Director DATE: August 17, 2005 SUBJECT: Meeting on August 22, 2005 ITEM: Consider a resolution adopting the revised budget for Westlake Academy for the fiscal year ending August 31, 2005 and adopting the proposed budget for the fiscal year ending August 31, 2006 RECOMMENDATIONS: Staff recommends approval. BACKGROUND: In accordance with State law, the staff has prepared and conducted public meetings on the FY 2005/2006 budget outlining not only the anticipated revenues and expenditures, but also the goals and objectives of the school aligned with available resources. WESTLAKE ACADEMY RESOLUTION NO. 05-04 A RESOLUTION OF THE BOARD OF DIRECTORS OF WESTLAKE ACADEMY, ADOPTING THE REVISED BUDGET FOR WESTLAKE ACADEMY FOR THE FISCAL YEAR ENDING AUGUST 31, 2005 AND ADOPTING THE PROPOSED BUDGET FOR THE FISCAL YEAR ENDING AUGUST 31, 2006. WHEREAS, Section 44.002 of the Education Code of the Texas Education Agency's Texas School Law Bulletin states the budget must be prepared according to generally accepted accounting principles, and WHEREAS, the budget must be approved by the Board of Directors prior to August 31" according to Texas Education Agency's Financial Accountability System Resource Guide, Section 2.6.2 — TEA Legal Requirements; and BE IT RESOLVED BY THE BOARD OF DIRECTORS OF WESTLAKE ACADEMY: SECTION 1: That the Board of Directors hereby adopts the revised budget for the fiscal year ending August 31, 2005 and the proposed Annual Operating Budget for the fiscal year ending August 31, 2006 and appropriates the funds contained therein. SECTION 2: That a copy of the official adopted 2005-2006 budget shall be kept on file in the office of the Town Secretary. SECTION 3: That this Resolution shall become effective upon the date of its passage. PASSED AND APPROVED ON THIS 22nd DAY OF AUGUST 2005. Scott Bradley, Chairman �mw Jean Dwinnell, Town Secretary Trent O. Petty, Chief Executive Officer APPROVED AS TO FORM: L. Stanton Lowry, Town Attorney MINUTES OF THE WESTLAKE ACADEMY SCHOOL BOARD WORKSHOP AND MEETING APRIL 11, 20059 Present: Scott Bradley, President Buddy Brown, Member Bill Frey, Member Fred Held, Member Don Redding, Member Larry Sparrow, Member Trent Petty, CEO Barbara Brizuela, Head of School Jean Dwinnell, Secretary Absent: None 1. CALL TO ORDER. President Bradley called the meeting to order at 6:38 p.m. and announced a quorum. 2. HEAR AND DISCUSS AMENDMENTS TO THE STUDENT -PARENT HANDBOOK. Chief Executive Officer Trent Petty reviewed the proposed changes regarding strict eligibility and transfer students, and reviewed definitions. It was the consensus of the Board to add the words, "admitted in the order the ball dropped." 3. RECESS TO THE REGULAR MEETING. President Bradley adjourned the work session at 6:55 p.m. 4. CONVENE INTO THE REGULAR MEETING. President Bradley called the regular meeting to order at 7:00 p.m. 5. CONSIDER ANY ACTION RESULTING FROM THE WORKSHOP HELD APRIL 11, 2005. Mr. Sparrow moved, Mr. Brown seconded the motion to adopt the administrative policy changes as discussed in the work session. There was no discussion and President Bradley declared the motion carried unanimously. 6. CITIZEN PRESENTATIONS. There were none. 7. CONSENT AGENDA: a. Review and approve minutes of the regular meeting held on March 14, 2005. b. Review and approve any outstanding bills. Mr. Brown moved, Mr. Held seconded the motion to approve the consent agenda. Discussion ensued regarding the payments for water, phone, and electricity. There was no further discussion and President Bradley declared the motion carried unanimously. 8. ADJOURNMENT. Mr. Held moved, Mr. Frey seconded the motion to adjourn. President Bradley declared the motion carried and the meeting adjourned at 7:10 p.m. Approved by the School Board on , 2005. Scott Bradley, President ATTEST: Jean Dwinnell, TRMC, CMC, Secretary MINUTES OF THE WESTLAKE ACADEMY SPECIAL CALLED SCHOOL BOARD WORKSHOP AND MEETING APRIL 18, 2005 Present: Scott Bradley, President Buddy Brown, Member Bill Frey, Member Fred Held, Member Don Redding, Member Trent Petty, CEO Barbara Brizuela, Head of School Jean Dwinnell, Secretary Absent: Larry Sparrow, Member 1. CALL TO ORDER. President Bradley called the meeting to order at 3:10 p.m. and announced a quorum. 2. PUBLIC HEARING REGARDING WESTLAKE ACADEMY STUDENT -PARENT HANDBOOK. President Bradley discussed setting public policies, equity for all, and explained that many drafts and discussions had taken place regarding the admissions policies. He explained in his own words the policy and advised that TEA rules govern "transfer students". He further explained that the process for transfer students requires a lottery and that the number of siblings and employee students has increased. President Bradley explained the lottery process. Chief Executive Officer Trent Petty explained the Board policies regarding admissions of siblings. President Bradley opened the public hearing. Mr. Alex Champagne and Ms. Melissa Sircar were present and discussion ensued regarding the 5 -year residency rule, natural born child vs. an adopted child, foster children, employee's children, grandchildren of founders, siblings of transfer students, and applying the policies consistently. Mr. Petty explained that every possible scenario cannot be addressed, that in the case of a tie, names would be drawn from a hat, and that the student list can be published on the Town's website. Discussion ensued regarding the date to publicize available spaces. It was the consensus of the Board to adjust the date to March lst of each year due to the requirements of private schools. Discussion ensued regarding the student/teacher ratio. Mr. Petty advised that the staff does not recommend a change in the current policy. President Bradley closed the public hearing. 3. DISCUSS AMENDMENTS TO THE STUDENT -PARENT HANDBOOK. Chief Executive Officer Trent Petty recapped the proposed changes to the Handbook. 4. RECESS TO THE REGULAR MEETING. President Bradley adjourned the work session at 5:50 p.m. 5. CONVENE INTO THE REGULAR MEETING AT 4:00 P.M. President Bradley called the regular meeting to order at 5:50 p.m. 6. CONSIDER ANY ACTION RESULTING FROM THE WORKSHOP HELD APRIL 18, 2005. Mr. Redding moved, Mr. Brown seconded the motion to approve the policy changes as presented. There was no discussion and President Bradley declared the motion carried unanimously. 7. ADJOURNMENT. Mr. Brown moved, Mr. Held seconded the motion to adjourn. President Bradley declared the motion carried and the meeting adjourned at 5:52 p.m. Approved by the School Board on , 2005. Scott Bradley, President ATTEST: Jean Dwinnell, TRMC, CMC, Secretary MINUTES OF THE WESTLAKE ACADEMY SCHOOL BOARD WORKSHOP JUNE 20, 2005 Present: Scott Bradley, President Bill Frey, Member Fred Held, Member Don Redding, Member Trent Petty, CEO Barbara Brizuela, Head of School Jean Dwinnell, Secretary Debbie Piper, Finance Director Absent: Larry Sparrow, Member Buddy Brown, Member 1. CALL TO ORDER. President Bradley called the workshop to order at 3:00 p.m. and announced a quorum 2. DISCUSS FY 2005-2006 BUDGET. Discussion ensued regarding steps to increase math ability and special education, TAKS scores, process for hiring teachers, curriculum and facilities for teaching science/chemistry, state funding for special needs students, the number of students being retained in each grade, students leaving the school and the reasons, the addition of a language such as French, the addition of economics, teacher's salaries, the Blacksmith Apprentice Program, parent's priorities (teachers, technology, and library), the number of students in a class that would justify the hiring of an additional student, the cost of portable buildings, the Foundation's capital campaign for an Arts/Science Center, the number of students enrolled, the number of students that are "non -primary boundary" students, parking on campus, and the State's school finance plan. The Board directed Mr. Petty to analyze the costs and future contemplated costs for the proposed portable buildings and present scenarios to the Board at a future meeting. 3. ADJOURNMENT. President Bradley declared the work session adjourned at 5:28 p.m. Approved by the School Board on , 2005. Scott Bradley, President ATTEST: Jean Dwinnell, Secretary ESTLAKE ACADEMY Invoices•.. in July 2005 For Review by :•. • on 08/22/05 a'_AFCK # nArE ; . VENDOR:NAME„ F NOTESMCiUNT 17810 1 -Jul Aviva Life Insurance A n n u i ty P ay men $267.00 1781 1 -Jul Fidelity Investments Annuity Payment $200.00 1782 1 -Jul Oppenheimer Funds Annuity Payment $92.00 1783 1 -Jul Transamerica Life Insurance Annuity Payment $100.00 1784 1 -Jul USAA Annuity Payment $500.00 1785 1 -Jul Van ward Group Annuity Payment $100.00 1786 12 -Jul Aviva Life Insurance Annuity Payment $267.00 1787 12 -Jul Fidelity Investments Annuity Payment $200.00 1788 12 -Jul Oppenheimer Funds Annuity Payment $92.00 1789 12 -Jul Transamerica Life Insurance Annuity Payment $100.00 1790 12 -Jul USAA Annuity Payment $500.00 1791 12 -Jul Van ward Group Annuity Payment $100.00 1792 12 -Jul Amity Institue Fees $50.00 1793 12 -Jul Banc of America Copier Lease $232.88 1794 12 -Jul Blue Cross Blue Shield Insurance Premiums $4,694.15 1795 12 -Jul CCI Odyssey of the Mind Dues $159.00 1796 12 -Jul Dental Select Insurance Premiums $173.14 1797 12 -Jul ESC R ion Xi Purchasing Co -Op $50.00 1798 12 -Jul Federal Express Shipping $92.82 1799 12 -Jul Follett Library Library Books $6,888.39 1800 12 -Jul Hartford Insurance Workers Comp Premiums $1,084.24 1801 12 -Jul Highsmith Inc Classroom Books $838.20 1802 12 -Jul Susan Shields Evaluation Services $4,057.50 1803 12 -Jul Town of Westlake Electricity, Postage $5,754.86 1804 12 -Jul Trophy Club Medicine Medical Services $74.50 1805 12 -Jul Unum Life Insurance Insurance Premiums $97.75 1806 18 -Jul Courtney Billings Classroom Supplies $290.69 1807 18 -Jul Liz Bowie Classroom Supplies $148.06 1808 18 -Jul Robert Foley Le al Fees $50.00 1809 18 -Jul Fossil Creek Strings Music Supplies $516.30 1810 18 -Jul Sandra Friesen Travel reimbursement $452.78 1811 18 -Jul Gail James Classroom Supplies $301.10 1812 18 -Jul Rosemary Jawad Classroom Supplies $356.45 1813 18 -Jul Kaleidoscope IT Support $1,266.00 1814 18 -Jul Jean Smith Classroom Supplies $284.55 1815 22 -Jul AIMS Foundation Classroom Supplies $118.39 1816 22 -Jul Brystone Books Classroom Books $316.14 1817 22 -Jul Delta Education Classroom Su plies $922.74 1818 22 -Jul ESC R ion Xi Classroom M mt Academy $80.00 1819 22 -Jul ETA Cuisineaire Classroom Supplies $535.04 1820 22 -Jul Follett Library Library Books $996.78 1821 22 -Jul Lakeshore Learning Classroom Supplies $394.88 1822 22 -Jul Ta for Science Classroom Supplies $375.10 1823 22 -Jul Morrison Architectual Misc Operating Supplies $340.70 1824 22 -Jul Nasco Classroom Supplies $794.39 1825 22 -Jul Office Depot Misc Office Supplies $1,319.87 1826 22 -Jul Pearson Education Classroom Supplies $1,350.71 1827 22 -Jul Sax Arts & Crafts Classroom Supplies $1,054.73 1828 22 -Jul SBC 8171631736 Classroom Supplies $170.00 1829 22 -Jul School Specialty Furniture $667.98 1 of 2 8/17/2005 1:18 PM Invoices Paid in July 2005 For Review by Board on 08/22/05 neTFAMOUNT 1830 22 -Jul Unum Life Insurance Insurance Premiums $97.75 1831 26 -Jul Town of Westlake Water, Telephone, Gas $6,177.40 1832 27 -Jul Town of Westlake Legal, Gas, Electric, Water $6,949.19 1833 26 -Jul Apple Computer Computers & Licenses $22,766.52 1834 29 -Jul Aviva Life Insurance Annuity Payment $267.00 1835 29 -Jul Fidelity Investments Annuity Payment $200.00 1836 29 -Jul Oppenheimer Funds Annuity Payment $92.00 1837 29 -Jul Transamerica Life Insurance Annuity Payment $100.00 1838 29 -Jul USAA Annuity Payment $500.00 1839 29 -Jul Van uard Group Annuity Payment $100.00 1840 29 -Jul Brystone Books Classroom Books $1,789.59 1841 29 -Jul Teachers Curriculum Classroom Books $1,709.64 1842 29 -Jul Collegiate Pacific Classroom Books $322.35 TOTAL $80,940.25 Fund 199 - General $43,255.84 Fund 224 - Grant $37,438.05 Fund 258 - Grant $246.36 Fund 287 - Grant $0.00 Fund 411 -Technology $0.00 TOTAL $80,940.25 2 of 2 8/17/2005 1:18 PM