HomeMy WebLinkAbout04-11-05 BOT Agenda MeetingWESTLAKE ACADEMY
APRIL 11, 20059
5:30 P.M.
ADMINISTRATIVE CONFERENCE ROOM - TOWN HALL
6:30 P.M.
2650 J.T. OTTINGER ROAD
1. CALL TO ORDER.
2. HEAR AND DISCUSS AMENDMENTS TO THE STUDENT -PARENT
HANDBOOK.
3. RECESS TO THE REGULAR MEETING.
4. CONVENE INTO THE REGULAR MEETING IN THE BOARD ROOM AT 6:30
P.M. (The regular meeting will be held after the workshop and may begin later than 6:30
P.M.)
5. CONSIDER ANY ACTION RESULTING FROM THE WORKSHOP HELD
APRIL 11, 2005.
6. CITIZEN PRESENTATIONS: This is an opportunity for citizens to address the Board
on any matter whether or not it is posted on the agenda. The Board cannot by law take
action nor have any discussion or deliberations on any presentation made to the Board at
this time concerning an item not listed on the agenda. Any item presented may be noticed
on a future agenda for deliberation or action.
7. CONSENT AGENDA: All items listed below are considered routine by the Board and
will be enacted with one motion. There will be no separate discussion of items unless a
Board member or citizen so requests, in which event the item will be removed from the
general order of business and considered in its normal sequence.
A. REVIEW AND APPROVE MINUTES OF THE REGULAR MEETING HELD
ON MARCH 14, 2005.
B. REVIEW AND APPROVE ANY OUTSTANDING BILLS.
CERTIFICATION
I certify that the above notice was posted on the front door of the Town Hall of the Town of
Westlake, 2650 J.T. Ottinger Road, Westlake, Texas, on Friday, April 08, 2005, at 5:00 p.m.,
under the Open Meetings Act, Chapter 551 of the Texas Government Code.
Jean Dwinnell, Secretary
The Board may at any time convene into executive session as authorized by Chapter 551 of the
Texas Government Code to discuss any item posted on the agenda.
If you plan to attend this public meeting and have a disability that requires special needs, please
advise the Town Secretary 48 hours in advance at 817-490-5710 and reasonable
accommodations will be made to assist you.
MINUTES OF THE
WESTLAKE ACADEMY
f i C i•' 1 !' i' 1
MARCH 14, 2005
Present: Scott Bradley, President
Buddy Brown, Member
Bill Frey, Member
Fred Held, Member
Don Redding, Member
Larry Sparrow, Member
Trent Petty, CEO
Barbara Brizuela, Head of School
Jean Dwinnell, Secretary
Absent: None
1. CALL TO ORDER.
President Bradley called the workshop to order at 3:42 p.m. by announcing a quorum.
2. HEAR AND DISCUSS A REPORT FROM THE HEAD OF SCHOOL
REGARDING AMENDMENTS TO THE STUDENT ADMISSIONS POLICY.
Barbara Brizuela, Head of School, advised that there are 633 students on the waiting list. She
asked the Board for direction regarding protection or policy regarding those who are in the
school now, residents who move, defining boundaries, siblings, employees, etc.
Discussion ensued regarding prioritizing the students according to residency, employee's
children, founder's children, acceptable teacher/student ratio, portable buildings, off -campus
classrooms, TEA rules, cost of portable buildings, cost to finish out Town Hall as classrooms,
residency requirements, and boundaries.
3. RECESS TO THE REGULAR MEETING.
The Board recessed at 6:18 p.m.
4. CONVENE INTO THE REGULAR MEETING
The Board convened in open session at 6:37 p.m.
5. CONSIDER ANY ACTION RESULTING FROM THE WORKSHOP HELD
MARCH 14, 2005.
President Bradley announced that admission priorities were discussed in the workshop. There
was no action taken.
6. CITIZEN PRESENTATIONS:
There were no presentations made.
7. SPECIAL RECOGNITION OF ODYSSEY OF THE MIND TEAMS FOR THEIR
PERFORMANCE AT REGIONALS.
Barbara Brizuela, Head of School, explained "Odyssey of the Mind", stating there were ten (10)
teams that participated from Westlake Academy. She advised that eight (8) teams came in first
or second and six (6) teams are going to state competition. She announced that "Odyssey of the
Mind" for Westlake Academy was coordinated by Alison Schneider.
One of the fourth grade Odyssey of the Mind teams demonstrated their presentation for the
Board.
8. SPECIAL RECOGNITION OF CONGRESSMAN BURGESS, THANKING HIM
FOR RECOGNIZING AND MENTIONING WESTLAKE ACADEMY'S
DEDICATION TO MUSIC EDUCATION IN THE MARCH 1ST, 2005 HOUSE OF
REPRESENTATIVES SESSION.
President Bradley read a Congressional Record regarding the Academy's Music Education
Program that was read before the House of Representatives by Congressman Burgess on March
1, 2005.
9. CONSENT AGENDA:
There was a motion by Mr. Redding, seconded by Mr. Brown, to approve the consent agenda
which included the following:
A. REVIEW AND APPROVE MINUTES OF THE REGULAR MEETING HELD ON
FEBRUARY 14, 2005.
B. REVIEW AND APPROVE ANY OUTSTANDING BILLS.
Discussion was held regarding multiple payments for speech therapy and bonding insurance.
The motion carried unanimously.
10. ADJOURNMENT.
There was a motion by Mr. Sparrow, seconded by Mr. Frey, to adjourn. The motion carried
unanimously and the meeting was adjourned at 7:05 p.m.
Approved by the School Board on , 2005.
Scott Bradley, President
Jean Dwinnell, Secretary
ACADEMY INVOICES for APPROVAL
Academy Fund 647-23-2941 Checks issued in March 2005
1577
��
Mar
Artreach Bookin Service
4th Grade e 11-.�
Field Tri p
$292.50
1578
1 -Mar
I Blue Cross & Blue Shield
Insurance Premiums
$4,694.15
1579
1 -Mar
Borden
Milk Purchase
$152.00
1580
1 -Mar
Get It Right Sports
Officials for Games
$800.00
1581
1 -Mar
Gina McNeely
Classroom Instructional Supplies
$138.70
1582
1 -Mar
Office Depot
Classroom Instructional Supplies
$110.39
1583
1 -Mar
Resource Center
Charter School Conference
$125.00
1584
1 -Mar
Susan Shields
Speech Therapy
$1,250.00
1585
3 -Mar
Global Health & Safety
Food Service Training
$95.00
1586
3 -Mar
Dee Jammal
Classroom Instructional Supplies
$60.11
1587
3 -Mar
Learning Partners
Language Therapy
$450.00
1588
3 -Mar
Renaissance Learning
Math Software
$1,209.70
1589
8 -Mar
Delta Education
Science Classroom Supplies
$130.96
1590
8 -Mar
Fleet Capital leasing
Copier Lease
$232.88
1591
8 -Mar
International Baccalaureate Org
Workshop Fees
$1,030.00
1592
8 -Mar
Kaleidoscope
IT Support
$3,750.00
1593
8 -Mar
Office Depot
Classroom Instructional Supplies
$1,037.81
1594
8 -Mar
Susan Shields
Speech Therapy
$1,405.00
1595
11 -Mar
Aviva Life Insurance
Annuity Payment
$267.00
1596
11 -Mar
Fidelitv Investments
Annuity Payment
$200.00
1597
11 -Mar
Oppenheimer Funds
Annuity Payment
$92.00
1598
11 -Mar
Transamerica Life Insurance
Annuity Payment
$100.00
1599
11 -Mar
USAA
Annuity Payment
$500.00
1600
11 -Mar
Vanguard Group
Annuity Payment
$100.00
1601
25 -Mar
Aviva Life Insurance
Annuity Payment
$267.00
1602
25 -Mar
Fidelity Investments
Annuity Payment
$200.00
1603
25 -Mar
Oppenheimer Funds
Annuity Payment
$92.00
1604
25 -Mar
Transamerica Life Insurance
Annuity Payment
$100.00
1605
25 -Mar
USAA
Annuity Payment
$500.00
1606
25 -Mar
Van uard Group[
Annuity Payment
$100.00
1607
23 -Mar
Al Copier
2nd Quarter Copier Charge
$1,500.00
1608
23 -Mar
Alliance Regional Newspaper
Advertising
$608.00
1609
23 -Mar
Borden
Milk Purchase
$659.74
1610
23 -Mar
Care 's Sporting Goods
Uniforms
$610.49
1611
23 -Mar
Dental Select
Dental Insurance Premiums
$191.14
1612
23 -Mar
Eric Armin
Classroom Instructional Supplies
$954.91
1613
23 -Mar
Hi hsmith
Library Supplies
$176.12
1614
23 -Mar
Laminator Warehouse
Laminating Supplies
$91.11
1615
23 -Mar
Pamela Peak
Assessment Services
$1,150.00
1616
23 -Mar
Southwestern Bell
T1 Internet Line
$170.00
1617
23 -Mar
Susan Shields
Speech Services
$2,000.00
1618
23 -Mar
Town of Westlake
. OEIectric, Phone, Gas, Legal, Posta a
$8,958.15 ;
1619
23 -Mar
Unum Life Insurance
Life Insurance Premiums
_$97-.75
1620
24 -Mar
Merina Amos
Field Trip to Dallas Art Museum
$20.00
1621
24 -Mar
Laura Gibbs
Purchase Milk for Lunchroom
$20.11
1622
24 -Mar
Darcy McFarlane
Flowers for Funeral
$97.91
1623
24 -Mar
Mereida Ruba o
Classroom Instructional Supplies
$408.95
1624
24 -Mar
Margaret Schmitz
Classroom Instructional Supplies
$45.00
1625
24 -Mar
Jean Shivers
Spanish Books
$206.60
1626
24 -Mar
Laura Weaver
Nursing Supplies
$ 4
1627
24 -Mar
Town of Westlake
.- Electric, Phone, Water, Gas
9;340:6't",
1628
29 -Mar
Blue Cross & Blue Shield
Insurance Premiums
4;894:15
1929
29 -Mar
Gail James
Classroom Instructional Supplies
$166.61
1630
29 -Mar
Margaret Schmitz
Classroom Instructional Supplies
$192.50
1631
29 -Mar
Alison Schneider
Classroom Instructional Supplies
$13.58
TOTAL
$51,959.15
Fund 199 - General
$40,101.04
Fund 224 -Grant
$1,150.00
Fund 258 - Grant
$10,235.63
Fund 287 - Grant
$472.48
Fund 411 - Technologyj
$0.00
TOTAL 1
$51,959.15
1 of 1 4/6/2005 9:31 AM
ADMISSION
The Westlake _academy is an open -enrollment Charter School operating under a Charter
awarded to the Town of Westlake by the Texas State Board of Education, with oversight by
the Texas Education .'agency (TEA), Charter School Division. An open-eniollment Charter
School may not deny admission to a student based on sex, national origin, ethnicity, religion,
disability, academic ability, artistic ability, athletic ability, or based on the school district that
the child would otherwise attend. \Westlake academy opened in the fall of 2003 accepting
only students in grades 1 - 6 who were of legal age to begin school in the State of Texas.
The school added Kindergarten and G7 in 2004 and plans to grow with the students each
year thereafter until it reaches K-12.
Pefinitions:
Primary Geographic Boundary Student means a child of school age: (a) living with
his/her parent or legal guardian who is a resident of \Westlake, or (b) whose parent or
grandparent is listed in the TEA Charter Application as a Founder or Officer of the
Westlake _academy, or (c) whose parent or legal guardian is employed by the Town of
Westlake or the \Westlake Academy.,
In order to be considered a Primary Geographic Boundary Students, parents or legal
guardians with whom the student resides must reside in Westlake or have on file with the
Town of Westlake an approved residential Building Permit prior to September 1" of the
school year in which admission is sought. Eligibility for students admitted under this
provision will be withdrawn if, in the opinion of the CEO, there is no satisfactory
demonstration of intent to live in Westlake by September 1" of the following year.
Transfer Student means any child of school age that does not meet the defuiiuon of
Primary Geographic Boundary Student.,
Sibling mean, the brother or sister of a student enrolled in Westlake _lcaderm% This
definition include adopted brothers andior sisters •ted foster children ,o loug , tho,e
children reside with the 12;irctirc nr uardians of c•ttrt�llt•d srudt•nrs.
Lottery means a publicly posted and publicly conducted random drawing from names of
qualified Transfer Students desiring admission to the \Westlake Academy.
Lottery Application Deadline is the last day of February of the calendar year of desired
entry.
Waiting List means a list of applicants desiring admission when space becomes available.
Waiting List applicants are admitted in the order they appear.
,Eounding Charter Families are familics of Primary Boundary Students w•ho resided in
\Xestlake and were enrolled in Westlake Academy on lune =4'° 2004 and students who,, ere
enrolled in Kindergnrtcn on \law .30_ 2005.
Deleted: T
Deleted: A student .-hose parent or Icgd
pjardian is employed by theTown of
Westlake or the Westlake Academe will be
admitted on a space available basis after all
students of \\ estlakc residents are
admitted. These students, however, do
receive preferential admission over
Sccondan Boundan Students.I'
Deleted: Secondary- Boundary
Students
Deleted: s
Deleted: and resides in the Ar}n'lc
Independent School District, the Kcllcr
Independent School District, the
?northwest Independent School Distrix: or
the Kcllcr Independent tichool I ,,net at
l the time of enrollment 1
Deleted: docs not meet the definition of
Priman Geographic Boundan Student
Deleted: include,
Deleted: Sccondan Boundan Student
applicants
Deleted: T
1i
1'
Deleted: that
Deleted: arc
Deleted: !j
Eligibility
.\11 e ' 'ble Primary BoundaryStudents will be admitted to the school. l.egt it verification
-. __---__._
of residency may be requested at any time. For c12;ibilitc;ntr�oscs reslCicncy i, considered
to be that of the custodial or joint custodial parent
Transfer Students are eligible for admission based on available space. Transfer Students
will be admitted �ifrer all eli�riPrimary ble PrimaBoundary Students and Siblings of Students
enrolled in \Ve:\
stlake cadent)' are admitted. In the event that more Transfer Stridents
seek enrollment than space is available, then a lottel�- will determine admission order of the
Transfer Students. No ]otter' will be conducted for ani- grade that} has a waiting list
Transfer Students desiring admission after the lottery has been conducted will be placed at
the bottom of the \Waiting 1�st and admitted as space becomes available
Divorce:
For eli;libiliry purposes, residence- is considered to be that of the custodial or joint custodial
parent. Students that become ineligible to attend Westlake \cademv by reaso!i of divorce
shall be allowed to complete. the semester in which the custodial or joint custodial address is
established. ..
Ineligibility:
:any student becoming inelit�ble to attend \\ esilake Academy due to a change in residence•
-,vill he allowed to complete the semester in which residency status changes but will not be
allowed to re -enroll in the following scnic ter.
Deleted: means students who can
attend the school. E 1
Deleted: are school ape children: (a)
living with his/her parent or legal bvanlian
who is a resident of Westlake, or (b) whose
parent or grandparent is listed in the'lliA
Charter Application as a Pounder or
Officer of the Westlake Academe, or (c)
whose parent or legal guardian is emploced
by the'l'own of Wesdakc or the Westlake
Academy. A student whose patentor legal
guardian is employed be the Town of
%Vesdake or the Westlake Academe will be
admitted on a space asailable basis after all
students of Westlake residents are
admitted. These students, however, do
receive preferential admission over
Secondary Boundaq, Students.¶
Deleted: Secondary Boundary Students
Deleted: — -----
Deleted: 'those Transfer Students not
chosen in the lottery will be placed on a
waiting list in the onler their names were
drawn
Deleted: which
Deleted: l
Deleted: necessity
Exemption:
Founding Charter Families nnav continue to attend Westlake acaderm without residing in
\\ c stlake after gat least one student in the Founding Charlet Family has completed fire Deleted: <y —�
academic rears in Westlake .Ncadenie.
The .academy reserves the right to deny- admission to any student regardless of residency.
\t'estlake _-academy will not enroll any student who has been subject to expulsion or who is
awaiting expulsion from any educational institution.
Application Procedures:
All parents wishing to enroll their students in the Westlake _academy must complete an
_application for Enrollment. _applications are available at the Westlake =academy, 2600
Ottinger Road, Westlake, Texas, between the hours of 9 a.m. and 3 p.m., Monday through
Friday. .-applications should be picked up in person and returned in person. Parents of
enrolled students must complete a new application form each rear in order to assure that
school tiles and accurate and up to date. Falsification of information provided on the
application form is Ln•ounds ten jnnmediate •tnd permanent removal from the school
Admission Order:
FIRST ADMITTED
SECOND ADMITTED BASED ON AVAILABLE SPACE
Siblings of students enrolled in Westlake Academti
THIRD ADMITTED BASED ON AVAILABLE SPACE
Transfer Students,
,No students are admitted unless the Westlake Academy has received a completed
application which must be updated and resubmitted each year.
$iblino.
It is the intent of the \Westlake Academy that Siblings of enrolled students be admitted
ahead of students on the \\biting List. Sibhnl;s of enrolled students will be moved to the
front of the \\titin =1. ist regardless of their position on the \WaitingList..•
Year to Year Admission
Once admitted to the school, an eligible student automatically qualifies for enrollment in
subsequent years without being subject to lottery. If, however, a student leaves the school,
then that student must reapply and will be moved to the bottom of the waiting list. Westlake
_academy will not enroll any student who has been subject to expulsion or who is awaiting
expulsion from any school.
If iPrimary Geographic Boundary Student (or the parents or gruardians with ,yhoni he/she
rc•sides), who is not a member of a Founding Charter Famih remove, his'her residency
fron Westlake, then that student will Ioschis or her status as Primary Geographic Boundary
Student and will be moved to the bottom of the waiting list at the end of the semester in
which residency status changes.
Students of Town of \Westlake or \Westlake Academy employees are eligible for \ car to year
admission so long as their parent or guardian remains employed by the Town of Westlake or
Westlake Academy. Students of Town of Westlake or Westlake Academy employees whose
employment terminates before the employee has completed fire continuous years of service
will no longer be eligible for admission and xKil be moved to the bottom of the\biting l jst.
A student will be allowed to remain in the school only until the end of the semester in
which his/her parent's or guardian's employment is terminated.
ARRIVING AND LEAVING SCHOOL
Westlake Academy does not provide transportation to or from school. For the safety of our
students, staff and visitors are to follow the designated traffic flow patterns and speed.
Please be extra cautious when dropping off or picking up children and be patient and
courteous. Pull all the way forward and pay close attention to those monitoring traffic.
Students are not permitted to cross in front of traffic without adult supervision. If a
meeting with the teacher is necessary, please park in a designated spot.
7
Deleted: Students whose parents are
employed by the Town of Westlake or the
Westlake Academy are admitted ahead of
students on the Waiting List but are
admitted subject to available space
Deleted: Secondary Boundary Students
are admitted based on their position on
the Waiting List. lfno Waiting List exists
for the grade for which entry is desired,
Secondary Boundary Students will be
admitted based upon the order of their
names being drawn from a Lottery.
Deleted:
Deleted: ti
Deleted: sibling,,
Deleted: u.
Deleted: I _ _--------�
Deleted: w ---
Deleted: I
Deleted: immediately upon becoming a
sibling; of an enrolled student
Deleted: Secondary Boundan' Students
desiting enrollment will be enrolled subject
to available space If space is not available,
,ibling, of Scc ndarr Boundan' Students
will be moved to the top of the waiting list
in the order that the% became eligible for
sibling admission. If a Secondan Boundan
student on the \Gaiting List is admitted to
Westlake Academy, then that student's
siblings u'ho are also on the Waiting List
will automatieallc be moved to the top of
their respective Waiting List in the order
that the% became clic ibis for sibling
admission. siblings include adopted
brothers and' !or sisters, and foster children
so long as those children reside with the
parents or guardians o f Secundan
Boundan Students
CDeleted: the parents or guardians with l
whom a p
Deleted: reside•,, mute fru
Deleted: m
( Deleted: loses
Deleted: must
Deleted: w
Deleted: 1.