HomeMy WebLinkAbout09-26-05 BOT Agenda Packet WESTLAKE ACADEMY
SCHOOL BOARD MEETING
AGENDA
SEPTEMBER 26, 2005
5:30 P.M.
BOARD ROOM - TOWN HALL
2650 J.T. OTTINGER ROAD
1. CALL TO ORDER.
2. EXECUTIVE SESSION.
A. The Board will conduct a closed session under Texas Government Code section
551.072 to discuss the purchase, exchange, lease, or value of real property.
3. RECONVENE INTO OPEN MEETING.
4. CONDUCT A PUBLIC HEARING TO RECEIVE INPUT CONCERNING THE
FUTURE ALLOCATION OF SPACE FOR WESTLAKE ACADEMY AND
TAKE ANY NECESSARY ACTION.
5. CITIZENS' PRESENTATIONS: This is an opportunity for citizens to address the
Board on any matter whether or not it is posted on the agenda. The Board cannot by law
take action nor have any discussion or deliberations on any presentation made to the
Board at this time concerning an item not listed on the agenda. Any item presented may
be noticed on a future agenda for deliberation or action.
6. CONSIDER A RESOLUTION ADOPTING THE NEW 2005-2006
PARENT/STUDENT HANDBOOK.
7. CONSIDER A RESOLUTION AUTHORIZING THE CEO OF WESTLAKE
ACADEMY TO ENTER INTO THE CONTRACTS ATTACHED HERETO AS
EXHIBIT "A" WITH THE EDUCATION SERVICE CENTER, REGION XI FOR
SERVICES RELATED TO WESTLAKE ACADEMY.
S. CONSIDER A RESOLUTION AUTHORIZING THE ADOPTION OF AN
INTEGRATED PEST MANAGEMENT (IPM) PROGRAM FOR SCHOOL
DISTRICTS AS REQUIRED BY CHAPTER 1951 OF THE TEXAS
OCCUPATIONAL CODE OF THE TEXAS STRUCTURAL PEST CONTROL
BOARD LAW AND REGULATIONS.
9. CONSIDER A RESOLUTION FOR THE ANNUAL REVIEW AND APPROVAL
OF THE WESTLAKE ACADEMY INVESTMENT POLICY.
10. CONSENT AGENDA; All items listed below are considered routine by the Board and
will be enacted with one motion. There will be no separate discussion of items unless a
Board member or citizen so requests, in which event the item will be removed from the
general order of business and considered in its normal sequence.
A. Review and approve minutes of the Board meeting held August 22, 2005, and the
special called workshop held on August 8, 2005.
B. Review and approve any outstanding bills.
11. ADJOURNMENT.
CERTIFICATION
I certify that the above notice was posted on the front door of the Town Hall of the Town of
Westlake, 2650 J.T. Ottinger Road, Westlake, Texas, on Friday, September 23, 2005, at 5:00
under the Open Meetings Act, Chapter 551 of the Texas Government Code.
J Dwinnell, Secretary
The Board may at any time convene into executive session as authorized by Chapter 551 of the
Texas Government Code to discuss any item posted on the agenda
If you plan to attend this public meeting and have a disability that requires special needs, please
advise the Town Secretary 48 hours in advance at 817-490-5710 and reasonable
accommodations will be made to assist you.
WESTLAKE ACADEMY
I Q
TO: President and Board of Directors, Westlake Academy
FROM: Trent Petty, CEO
Barbara Brizuela, Head of School
DATE: September 20, 2005
SUBJECT: Meeting on September 26, 2005
ITEM:
Consider a resolution adopting the new 2005-2006 Parent/Student Handbook
RECOMMENDATIONS:
Staff recommends approval.
M IIX[o111"C 1 1111110 lei
Since the last approval of the Parent -Student Handbook in April 2005, there have been
additional policies and programs implemented, policies that needed refinement to fit
situations that had not been contemplated during the first few academic years, and
references to dates removed in policies and/or general information. The new 2005-2006
version of the Parent/Student Handbook clarifies and expands information contained in
the earlier, April 2005 version of last year's handbook. Changes are listed below:
Pg 5: Deleted dated sentence and clarified commitment to school population
Pg 6: Addition of a pre -admission interview policy.
Pg 8: Specific refinements and additions regarding arriving and leaving school
Pg 9-10: Specific refinements and additions regarding the attendance policies.
Pg 10: Changes regarding health and safety.
Pg 12-13: Refinement in code of conduct
Pg 16: Changes regarding lunch duty
Pg 17: Clarification concerning cell phones at school
Pg 18-21: Changes regarding discipline.
Pg 31: Changes regarding the homework policy.
Pg 32: Addition of the extra curricular activity section.
Pg 32-33: Addition of the athletic policy
Pg 34: Changes regarding the volunteer policy.
Pg 36: Change in the telephone policy for students
WESTLAKE ACADEMY
RESOLUTION NO. 05-05
A RESOLUTION OF THE BOARD. OF DIRECTORS OF WESTLAKE ACADEMY
AUTHORIZING THE ADOPTION OF THE 2005-2006 PARENT -STUDENT
HANDBOOK AS AMENDED.
WHEREAS, the Westlake Academy Board of Directors finds that the changes and
additions contained in the 2005-2006 Parent -Student Handbook of the Westlake Academy
benefit the public understanding of school policies; and
WHEREAS, the Westlake Academy Board of Directors finds that the passage of this
Resolution is in the best interest of the Academy.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF
WESTLAKE ACADEMY:
SECTION 1. That the Board of Directors of Westlake Academy hereby adopts the 2005-
2006 Parent -Student Handbook as amended.
SECTION 2. That this Resolution shall become effective upon the date of its passage.
PASSED AND APPROVED ON THIS 26th DAY OF SEPTEMBER 2005.
Scott Bradley, President
ATTEST:
Jean Dwinnell, Secretary Trent Petty, Chief Executive Officer
L. Stanton Lowry, Town Attorney
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A C A D E M Y
2005- '2 - 006 ----------------------------------------------- Deleted: 5
PARENT/STUDENT
'a] 1% '1 - W-11 T I X
HEAD OF SCHOOL'S MESSAGE:
WESTLAKE
A C A D E M Y
Dear Students and Parents,
I am pleased and excited to welcome you as students and families to Westlake Academy.
Together we will forge a community, which places high value on educating young people to
become life long learners, active participants and agents of change in a rapidly changing
global environment.
Our curriculum emphasizes building character and the social and academic skills students
will need to become critical and compassionate thinkers. Our teachers are determined to
guide each student toward fulfilling his or her potential using the best teaching practices.
Please take a few moments to read this handbook as it provides the basic ingredients for
success at School. Keep it at hand throughout the year for reference to routine and
educational procedures and guidelines.
Westlake Academy is a truly unique educational institution offering an international, inquiry -
based curriculum in a public, open enrollment environment. We hope that each one of you,
whether student or parent, will contribute to Westlake Academy's vision. With teamwork
between home and School, we will truly make a difference for your child.
Welcome! We have a whole new world ahead of us!
Yours sincerely,
Barbara Lilly Brizuela
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TABLE OF CONTENTS
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ADMISSION..............................................................................................................
Application Procedures
Deleted 7
_ _ :__ .__
Admission Order:................................................................................................... ................
Deleted: 2
...
Siblings.......................................................................................................................................... ........;
Deleted 6
Year to Year Admission.......................................................................................... ...................
Deleted: 7
ARRIVING AND LEAVING SCHOOL.................................................................... ........
Deleted 2
Security...................................................................................................................... .......
Deleted: 7
ATTENDANCE:
Parent Cooperation
Deleted 7
Absences
Deleted. 2
7
Truancy........l,beteted
Tardiness ..................................... .....
I Deleted s
Healthand Safety....................................................................................................... . ...
] Deleted. 2
Fireand Emergency Drills......................................................................................... ....1
Deleted. s
Student Passes............................................................................................................ ....
rt.
i Deleted. s
Closed Campus
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CODEOF CONDUCT
Deleted 2
..............................................................................................
- t)eteted s
Guiding Principles
L -- -_--- _- -
Roles and Responsibility ..........................
l Deleted: s
Assembliesand Events......................................................................................................1
Deleted: 2
Restrooms.....................................................................................................................,;.:,1_
peleted: s
TheDining Hall......................................................................................................:.. .....
Deleted. 9
Playground and Athletic Fields-
.................................................................................. . ....-
Deleted. 2
Lockers .......................
I — -
.
Schooland Personal Property.....................................................................................
Deleted 9
DISCIPLINE ..................................... ................................................... ..........1
Deleted 9
DueProcess..................................................................................................................:, •..:1
Deleted. 2
Drugs, Tobacco and Alcohol Use...............................................................................
3 Deleted 9
Disciplinary Actions................................................................................................... ?Deleted. to
ReasonableRestraint......................................................................................................, ..
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7 -
- .Deleted: 2
ParentalCompliance.............................................................................................. .2'
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UNIFORM POLICY ............. ........................
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9
beteted io
Dress Uniform Requirements ..................
Consequencesfor Uniform Violations..................................................................
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COMMUNICATION................................................................................................. ..r.,
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ReportCards ...............................................................................................................
_
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ParentTeacher Meetings.................................................................................................::.2
Deleted: 2
ACADEMICS.....................................................................:.......................................
2 Deleted
Introduction to the Primary Years Programme (PYP) t_.
................................................
to
_._ _
Introduction to the Middle Years Programme (MYP)
:!f��i
TheCurriculum
Deleted 2
.......................................................................................................... ...w
HomeworkPolicy.......................................................................................................
Deleted 12
HOUSE SYSTEM ...................................................................................................... � .«.�
Deleted. 12
DEXTRA -CURRICULAR ACTIVITIES..................................................................... �..
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Deleted 12
Deleted. 12
2 Deleted:2
Deleted: 12
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Deleted: 2
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Athletics................................................................................................................. 32
PARENT INVOLVEMENT..............................................................................................32
Volunteers........................................................................................................................... 3 Deleted. 34
Visitors....................................................................................................................... .....:3 Deleted: z
STUDENT RECORDS..............................................................................................
Deleted: 32
Annual Disclosure .................
Deleted: 35
Statementof Intent to Comply................................................................................... ..... s-.
ADDITIONAL INFORMATION ;x I feted 2
Lunches..................................................................................................................... 3 Deleted 33
PermissionSlips......................................................................................................... 3 Deleted: 35
Lostand Found..................................................................................................................3 deleted: 2
Telephone .... _
`Delet33ed. 33
.
Class Celebrations ................. ...3
.....................................................................................
Deleted 35
AGREEMENTOF SUPPORT.................................................................................. ......3
Deleted: 2
Deleted 33
•Deleted: 35
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Deleted 2
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Deleted 36 -
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Deleted 34
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Deleted 34
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Deleted: 36
Deleted 2
Deleted 3534
1PAPIA41
40LU
Mission Statement
The Westlake Academy will provide a rigorous
Curriculum that is international in scope with high
expectations by sharing the responsibility of
educational development among teachers, parents,
community, and students. This will be achieved by
providing an innovative approach to education that
focuses on the needs of each student to develop a
thirst for knowledge, produce positive esteem,
encourage good citizenship and maximize individual
potential. This will prepare students to be active
participants and agents of change in a rapidly changing
environment that is global in scope.
4
ADMISSION
The Westlake Academy is an open -enrollment Charter School operating under a Charter
awarded to the Town of Westlake by the Texas State Board of Education, with oversight by
the Texas Education Agency (TEA), Charter School Division. An open -enrollment Charter
School may not deny admission to a student based on sex, national origin, ethnicity, religion,
disability, academic ability, artistic ability, athletic ability, or based on the school district that
the child would otherwise attend.
The Academy is committed to obtaining and maintaining a diversified student and staff Deleted: Westlake Academy opened in
plllatlori. the fall of 2003 accepting only students in
pO
—_—�-------------------------------------------------
-------- --------------------- grades 1 - 6 who were of legal age to begin
school in the State of Texas. The school
Definitions: 2 added Kindergarten and G7 in 2004 and
plans to grow with the students each year
thereafter until it reaches K-12.
Initial Primary Geographic Boundary Family is a family that resided in Westlake and
whose student was enrolled in Westlake Academy on June 0', 2004 or was enrolled in
Kindergarten on May 30, 2005.
Lottery means a publicly posted and publicly conducted random drawing from names of
qualified Transfer Students desiring admission to the Westlake Academy.
Lottery Application Deadline is the last day of January of the calendar year of desired
entry.
Primary Geographic Boundary Student means a child of school age: (a) living with
his/her parent or legal guardian who is a resident of Westlake, or (b) whose parent or
grandparent is listed in the TEA Charter Application as a Founder or Officer of the
Westlake Academy, or (c) whose parent or legal guardian is employed by the Town of
Westlake or the Westlake Academy.
In order to be considered a Primary Geographic Boundary Student, parents or legal
guardians with whom the student resides must reside in Westlake or have on file with the
Town of Westlake an approved residential Building Permit prior to September 1" of the
school year in which admission is sought. Eligibility for students admitted under this
provision will be withdrawn if, in the opinion of the CEO, there is no satisfactory
demonstration of intent to live in Westlake by September 1" of the following year.
Sibling means the brother or sister of a student enrolled in Westlake Academy. This
definition includes adopted brothers and/or sisters, and children residing in the same
household with their parent(s) or legal guardian(s).
Transfer Student means any child of school age that does not meet the definition of
Primary Geographic Boundary Student.
September, 2005
t - -------------------------
'- Aril- 2005
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5
Waiting List means a list of applicants desiring admission when space becomes available.
Waiting List applicants are admitted in the order they appear.
li :bili . =
All eligible Primary Geographic Boundary Students and Initial Primary Geographic
Boundary Family students will be admitted to the school. The burden for proving
eligibility rests with the family of the applicant for admission. Legal verification of residency
may be required at any time. For eligibility purposes, residency of the child of divorced
parents is considered to be that of the sole managing conservator or the joint managing
conservator with whom the student lives for the majority of the school week.
Transfer Students are eligible for admission based on available space. Transfer Stp4ents
may be admitted after all eligible Primary Geographic Boundary Students, Initial
Primary Geographic Boundary Family students, and Siblings of students enrolled in
Westlake Academy, are admitted. If more Transfer Students seek enrollment than space is
available, then a Lottery will determine admission order of the Transfer Students. No
Lottery will be conducted for any grade that has a Waiting List. Transfer Students desiring
admission after the Lottery has been conducted will be placed at the bottom of the Waiting
List and may be admitted as space becomes available.
The Academy reserves the right to deny admission to any student regardless of residency.
Westlake Academy will not enroll any student who has been subject to expulsion or who is
awaiting expulsion from any educational institution.
Admission rules may be changed or modified at any time by the Board of Directors of the
Westlake Academy, or as may be required by applicable laws, rules or regulations.
Application Procedures:
All parents wishing to enroll their students in the Westlake Academy must complete an
Application for Enrollment. Applications are available at the Westlake Academy, 2600
Ottinger Road, Westlake, Texas, between the hours of 9 a.m. and 3 p.m., Monday through
Friday. Applications should be picked up in person and returned in person. Parents of
enrolled students must complete a new application form each year in order to assure that
school files are accurate and up to date. Falsification of information provided on the
application form is grounds for immediate and permanent removal from the school.
The Academv may request a pre -admission interview to ensure that all families are aware of
- -• Deleted:.
Deleted:
Deleted: u
the school's policies, procedures and 12hilosoph 't-_-- - - _- Deleted:
A class roster will be published by March 1" of each year. An applicant appearing on the
roster will be admitted unless he/she fails to meet eligibility requirements on the date classes
begin.'-
` Deleted: ¶
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' September, 2005 Formatted: Font: Garamond
{ April. 2005
Admission Order:
FIRST ADMITTED
Primary Geographic Boundary Students and Initial Primary Geographic
Boundary Family tudents, ------------------------- ---- Deleted: students
----------------------------------------------
Deleted:
SECOND ADMITTED BASED ON AVAILABLE SPACE Formatted: Font: sold
Siblings of students enrolled in Westlake Academy.
THIRD ADMITTED BASED ON AVAILABLE SPACE
Transfer Students
No student will be admitted unless the Westlake Academy has received a completed
application. Applications must be resubmitted each year to enable the Westlake
Academy to maintain accurate and current information' Deleted: _
Formatted: Font: Garamond
Siblings
The Sibling of an enrolled student may be admitted as space becomes available according
to the order in which the first continuously -enrolled sibling was admitted to the Westlake
Academy.
Year to Year Admission
Once admitted to the school, an eligible student automatically qualifies for enrollment in
subsequent years without being subject to a Lottery. If, however, a student leaves the
school, then that student must reapply and will be moved to the bottom of the Waiting List.
Westlake Academy will not enroll any student who has been subject to expulsion or who is
awaiting expulsion from any school.
If a Primary Geographic Boundary Student (or the parents or guardians with whom he/she
resides), who is not a member of an Initial Primary Geographic Boundary Family, removes
his/her residency from Westlake, then that student nevertheless will be eligible for
enrollment if on the date the residency is removed, the student or at least one of his/her
Siblings has completed at least five academic years in Westlake Academy.
A student of a Town of Westlake or Westlake Academy employee is eligible for year-to-year
admission so long as his/her parent or guardian remains employed by the Town of Westlake
or Westlake Academy. A student of a Town of Westlake or Westlake Academy employee
whose employment terminates before the employee has completed five continuous years of
service will no longer be eligible for admission and will be moved to the bottom of the
Waiting List.
Except as provided above, a student will be allowed to remain in the school only until the
end of the semester in which his/her arents' or_guardian's residency or employment �as the Deleted: parent's
case may be) is terminated.
5 April_2005
----------- Formatted: Font: Garamond
If two or more siblings tie for an available position by virtue of their positions on the
waiting list, the order of admission will be determined by Lottery.
�----•------------------------------------------- -j Dee
11
ARRIVING AND LEAVING SCHOOL
Westlake Academy does not provide transportation to or from school. For the safety of our
students, staff and visitors are to follow the designated traffic flow patterns and speed.
Please be extra cautious when dropping off or picking up children and be patient and
courteous. Pull all the way forward and pay close attention to those monitoring traffic.
Students are not permitted to cross in front of traffic without adult supervision. If a
meeting with the teacher is necessary, please park in a designated spot.
Students are welcome on campus at or after 7:40 a.m. Those arriving between 7:40 a.m. and
7:50 a.m. must wait in the Commons until 7:50 a.m. when they will be allowed in their
classrooms. Classes begin at 8:00 a.m. for all grades. Kindergarten will be dismissed at 2:45 Deleted: grades 1-8�_�
p.m andll other grades -will be dismissed at 3:45 p _m ` --- Deleted: 7
- Deleted:
Students arriving after 8:00 a.m. are considered tardy. Parents must sign their student(s) in
at the school office to pick up a tardy pass prior to going to class. Students arriving after --
f Deleted:
T
10:3 am without an acce -table excuse, such as are listed on page 9- will be considered Formatted: Highlight
------------ - -- ------ - -
absent and received a 0 for that da, s work.' -- Deleted: 8.20
Security
f a anent ox dian needs to ick u a child from school rtor to dismissal time the Deleted: Parents who wish to
administrative office will call for the student once the parent has arrived. Parents and/or accompany their ch8d to the classroom
should obtain a visitor's badge from the
guardians will be required to sign out the child on the student check in/out notebook school office.¶
maintained in the administrative office. Students will only be released to individuals
authorized in writing by parents and/or guardians. Those individuals will be required to
show identification.
Students are required to leave the campus immediately upon dismissal unless enrolled in a
supervised on -campus after-school activity or asked to remain by a teacher. Students may
not return to the campus unless accompanied by a parent or guardian.
-- -- -------------------------------------------------------------------------------------------------•
ATTENDANCE
Texas Education Code §25.085 requires compulsory attendance for students who are at
least six years old as of September 1 of the applicable school year. The law requires a
student to attend public school until the student's 18d' birthday, unless the student is exempt
under 525.086. This requirement is enforced through §§25.093 and 25.094.
b September 2005
7 September 2005
Deleted: T
Developing a habit of regular and punctual attendance will help a student throughout
his/her educational experience. Poor attendance is a major cause of poor grades and other
problems as well as resulting in additional work for both the student and the teacher.
Parent Cooperation
Westlake Academy requires cooperation from parents in the matter of school attendance
and punctuality. Parents should:
• Ensure your child arrives and is picked up on time each day.
• Schedule routine medical and dental appointments after school hours when possible.
• Schedule family vacations during the school's vacation days and notify the school
prior to any planned absence.
• Inform the office of any absences.
Absences$Formatted: Font: Garamond
--+--------------------------------------------------------------------------
Students are required to be in school except in cases of emergency, illness or religious
observance. It is the parents' and/or guardians' responsibility to inform the school of an
absence.
Parents must call the school office before 9:00 a.m. of the day of the absence or it will be
marked "Unexeused.t' After 9:00 a.m., school officials will notify parents/guardians about
the absence. An absence is excused under the following conditions:
1. Personal illness
2. Major religious holiday of the family's faith
3. Emergency doctor or dental appointments which cannot be made after school
4. A death in the family or death of a close friend
5. Other necessary and justifiable reasons as excused by school administrators
Unless otherwise,exempted by the Head of School, students must be present at least 90% of
school days
1, ,
When a student reaches nine (9) total absences within a six month period, or 3 days within a
four week period a letter will be sent home to parents/guardians indicating that continued
absences may materially affect the student's progress and will put the parents/guardians in
jeopardy of committing an offense as designated in TEC 25.094.
When a student reaches eighteea (1) total absences the Head of School will notify the
parents in writing of the student's possible retention --
Teachers should be asked for make-up assignments. Assignments that are not made up will
be reflected in grades.
Deleted: may not have more than
twenty-four (24) total absences per school
year. An elementary student who is absent
more than twenty-four (24) times per
school year may not be eligible to pass that
grade level unless prior arrangements have
been made and cleared by the Head of
School for chronic or other medical
reasons. I
Deleted: approved
Deleted: when a student reaches
eighteen (18) total absences, the Head of
School will call the parents and warn them
that the student is in jeopardy of losing
eligibility to pass that grade level.
Deleted:
Deleted: twenty-four
Deleted: 24
�Septetnber2005-________ Formatted: Font: Garamond
Deleted: six
Every three Q3 unexcused tardies will be counted as one unexcused absence_ Deleted: G
Unexcused absences are any absences that have not been excused as defined above and
outlined by the Texas Education Agency. Students will be required to complete make-up
work. Students who are suspended will receive a zero for that day but are still required to
complete make-up work.
Truancy
Truancy is any absence without the prior knowledge and consent of the parent/guardian or
which is in violation of state lav and school disciplinary procedures. Truant absences will
result in a loss of credit for class work for the hours and/or days of the truancy. In addition,
parents will be notified and the following disciplinary measures will be taken:
First offense -- The Head of School will assign the student to after-
school detention and/or activities to make up the time lost.
Second offense -- The Head of School will assign the student to
out-of-school activities and/or detention to make up the time lost.
Parents/guardians will be notified that the next truancy offense will
result in an expulsion hearing before the school board.
Third offense -- The student and parents are given oral and written
notification that the student has been referred to the Governing
board for possible expulsion from Westlake Academy. The student
will be suspended pending the board hearing.
Tardiness.'Formatted: Font: Garamond
Tardiness is disruptive to the learning process. It has a negative impact on the entire class.
Parents and students share responsibility for being on time to school. If your student is
tardy, it is necessary for you as the parent to come in to the office and sign the student in.
Students are allowed on campus twenty minutes before classes begin; they are allowed into
the classroom ten minutes before classes begin.
All students who arrive after flag ceremony are tardy and must report to the front office -------- Formatted: Normal (web)
before going to class. At that time, the student will sign in and receive a pass for admission.
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to :las — --- Deleted: ¶
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September 2005,
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10
Parents are asked to keep the school and class teachers fully informed of
significant changes to their child's health in order to enable us to take the
best possible care of each student. When students must take medication at
school, either by a physician's order (prescription medication) or by parent
or guardian request (non-prescription medication), the following procedure
must be observed:
1. A medication consent form provided by Westlake Academy must be
completed and signed by the parent or guardian prior to dispensing
any medication, ether prescription or non-prescription. A new form
is required each year. No medication will be dispensed without
parent or guardian consent.
2. Medication must be delivered to the Administrative Office in the
original prescription bottle or over-the-counter container.
3. The prescription label must have the student's name, current date,
name of medication, dosage, and the time to be given.
4. jf dosages_ should_change while the clvld is on the medication, such
changes need to be faxed to the Administrative Office from the
doctor and a new prescription bottle must be provided with the
changes listed. A new consent form must be completed prior to the
new dose being administered. Changes will be made with a doctor's
authorization only.
5. The dosage of a non-prescription medication must be within the
manufacturer's recommendation as printed on the label.
6. Only teachers may keep and administer medication on field trips.
7. NO CHILD MAY CARRY MEDICINE TO ADMINISTER TO
THEMSELVES without a doctor's order on file in the Health
Office. This specifically includes inhalers, which cannot be kept on
the child's person without a written doctor's order on file in the
office
Medicines brought to the school and not meeting necessary requirements
will not be dispensed by the Administrative Office and will be kept in the
office until a parent or guardian verifies the medicine in written form and
follows the procedure or takes it home. Medication must be brought to the
school by the parent or guardian.
Parents must pick up all medications at the end of the school year, or they
will be discarded. Parents must initial the consent form when picking up
medication.
The school will contact parents directly in the event of any medical
emergencies. Please ensure that the school is kept informed of any changes
of contact telephone numbers so that this service remains efficient. If your
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Thick underline
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child needs emergency medical help, the school uses the services of Westlake
Department of Public Safety.
With young children, it is very helpful to keep in close contact with the
school and classroom teachers about any health problems your child has
however slight they may seem. Even small health problems can affect a
student's behavior or performance at this age, and it is helpful to us to be
aware of any background information, which may help us to help your child.
Health and Safety is an issue addressed throughout the school. Children are
taught safety measures in all practical activities such as Science and Physical
Education. The Science and Physical Education_ programs regularly focus __ _ - Deleted: es
on issues such as health, hygiene, and nutrition. Assemblies can provide a
forum for emphasizing health and safety important to the school community
as a whole.
Fire and Emergency Drills
Fire and emergency drills are held at irregular intervals throughout the
school year. When drills are held, it is important for all students, staff and
visitors to:
1. Follow the instructions of the teachers.
2. Walk. Do not talk. Move quickly and quietly to the designated area.
3. Check the directions posted near each room's exit.
Student Passes
Students must check out through the Administrative Office prior to leaving school during
the school day. Students who fail to properly check out will be considered truant. No
student may leave a classroom without a teacher authorized pass.
Closed Campus
Westlake Academy maintains a closed campus. Students are not to leave the school
grounds from the time school begins in the morning until it ends in the afternoon without
written permission from the parents. Students returning to school must check in at the
Administrative Office and be given a pass to return to class.
CODE OF CONDUCT
Westlake Academy policies will be disseminated to all students and parents regarding
offenses that qualify for immediate expulsion. Due process requirements will be adhered to
;September 2005
12
— .•. Formatted: Font: Garamond
and parents will be involved throughout the process. Parents will be afforded
documentation and opportunities for formal and informal appeals.
Dangerous, threatening, and other extreme behavior displayed by students and/or parents
or guardians can lead to immediate suspension or expulsion from Westlake Academy."
Westlake Academy promotes integrity, truth, knowledge, trust, discipline, and respect in a
safe learning and teaching environment. The Code of Conduct applies to all students,
parents, teachers, and administrators, each of whom ha the right to a safe_and productive . Deleted:ve
environment. With this right comes the individual responsibility and accountability for
maintaining this environment.
The underlying goal of a code of conduct is that community members develop the skills and
attitudes to become self-disciplined. At Westlake Academy we will endeavor to build an
Honor System, which will actively involve community members, including students, in the
development and enforcement of discipline procedures.
Guiding Principles
1. All members of the Westlake Academy school community — the students, parents or
guardians, volunteers, teachers, staff, and administrators must observe the Code of
Conduct.
2. All members of the school community are to be treated with dignity and respect,
especially persons in authority.
3. Responsible citizenship involves appropriate participation in the Westlake Academy
school community. Each member accepts the responsibility to participate in a
manner reflecting dignity and respect.
4. Positive reinforcement of good behavior and recognition of a job well done are the
most effective means of promoting high standards of behavior and academic
achievement.
5. The Westlake Academy does not employ corporal punishment and does not tolerate
violent behavior.
6. The possession, use, or threatened use of any object to injure another or threaten
the safety of the school will not be tolerated.
7. Alcohol and illegal drugs are prohibited on school property or during any school
sponsored activity or event.
" September 2005
13
S. Disruptions of class impede student learning and teacher productivity. All members
of the school community are responsible for maintaining a positive learning
environment.
9. The Academy will not tolerate any form of plagiarism, including downloading and
using information from the internet without quoting sources. We expect all students
to be on their honor and cheating will be dealt with severely.
Roles and Responsibility
School Board: Provides policy direction that ensures individual student opportunity,
excellence, and accountability for the Westlake Academy school community. The School
Board will:
Develop policies that communicate and uniformly enforce the Westlake Academy
Code of Conduct in a manner that ensures their commitment and support.
Seek input from students, parents, and staff and review their policies regularly.
Provide opportunities for staff to acquire the knowledge and skills necessary to
maintain excellence.
CEO: Under the direction of the School Board, takes a leadership role in policy research
and analysis for the school. Responsibilities include supervision of Head of School and
oversight of all school related finance, capital planning, and budgeting.
Head of School: Under state compliance, the direction of the CEO and School Board,
responsible for all daily operations of the school, including the hiring, firing, training,
curriculum development, enforcement of School Board policies and compliance of state and
federal reporting guidelines. Develops annual budget to be submitted to the CEO, and then
Board for approval. Establishes parental participation and involvement guidelines and
regularly communicates with students, parents, and the school community.
Teachers and School Staff: Under the leadership of the Head of School, maintain order
in the school and are expected to hold everyone to the highest standard of respectful and
responsible behavior. As role models, staff upholds these high standards when they:
• Help students work to their full potential and develop their self-worth;
• Communicate regularly and meaningfully with parents;
• Maintain consistent standards of behavior for all students;
• Demonstrate respect for all students, staff, and parents;
• Prepare students for the full responsibilities of citizenship.
Students are to be treated with respect and dignity. In return, they must demonstrate
respect for themselves, for others, and for the responsibilities of citizenship through
acceptable behavior. Respect and responsibility are demonstrated when a student:
• Comes to school prepared, on time, and ready to learn;
14
• Shows respect for him/herself, for others, and for those in authority;
• Refrains from bringing anything to school that may compromise the safety of
others;
• Follows the established rules and takes responsibility for his or her own actions.
Parents play an important role in the education of their children and have a responsibility
to support the efforts of school staff in maintaining a safe and respectful learning
environment for all students. Parents fulfill this responsibility when they:
• Show an active interest in their child's school work and progress;
• Communicate regularly with the school;
• Help their child be neat, appropriately dressed, and prepared for school;
• Ensure that their child attends school regularly and on time,
• Promptly report to the school their child's absence or late arrival;
• Become familiar with the Code of Conduct and school rules;
• Encourage and assist their child in following the rules of behavior;
• Assist school staff in dealing with disciplinary issues.
Assemblies and Events
Westlake Academy students are expected to be models of exemplary behavior at all times,
including during assemblies, performances, school visits, and school events. Exemplary
behavior includes:
• �nterirrg and exiting in_a quiet and orderly manner.
•
---------------------------------------
Sitting quietly.
•
Remaining in place unless excused with an authorized pass.
Deleted: ¶
All students attending after-hours events at school must be supervised by a parent or
guardian.
Restrooms
Do not waste time in the restrooms. Remember to keep the restrooms, including mirrors
clean. Marking on restroom facilities is not tolerated, nor is playing with restroom
equipment. Keep all play equipment out of the restroom areas and let the office know when
there is a restroom problem.
The Dining Hall
All food and drink must be consumed in the dining hall. Food is not allowed in
other areas of the school except as part of an organized event (i.e. parties) or in the
case of unusual circumstances (as approved by the teachers or Head of School). It is
important that students be able to talk with friends during the lunch period. Keep
voices low and do not engage in horseplay or dangerous activities. Students must be
seated when eating.
15
• Table manners are expected to be adhered to at all times.
• Students are to clean up after themselves, checking all eating areas and throwing
away trash.
• Students are not to share, trade or take other students' food. Deleted: share,
------------------------------------------------------------------ -
• No one is allowed in the classrooms during lunchtime unless they have a note of
permission from the teacher. Formatted: Font: Times New
1 p p znuig a-------------�
• Each family is ex ected to perform D Hall duty at the minimum of twice erg Formatted: Bullets and Numbering
ey ar 2
Playground and Athletic Fields
The playground areas and athletic fields are designed to provide Westlake Academy students
with opportunities for recreation and enhancing physical fitness. Students must observe
these guidelines to ensure safety:
• Play in assigned areas.
• Use the play equipment properly.
• Play fairly and obey the rules of the game. Pushing, lflcking or any form of
fighting will not be tolerated.
• Do not take food to the playground and athletic fields.
• Lune up when notified.
• Maintain sportsman-like behavior at all times, including respectful language.
• Do not kick or throw playground equipment over the fence. Notify staff before
going after equipment that has gone over the fence or outside the designated area.
Students may not retrieve equipment without permission or supervision.
Lockers
Lockers are provided for the storage and convenience of personal items such as books,
coats, and other necessary belongings. The inside dimensions of a locker are't Deleted: is
approximately 10-1/2 inches by 10-1/2 inches, and 52 inches tall. The school is the owner
of and has control of students' lockers and desks.
Following are rules and guidelines for locker use:
• The school is not obligated to issue a locker to students, nor are students required to
have a locker.
• Students must keep their lockers neat and clean.
• Students may not share their lockers with anyone, and are not to use a locker
assigned to someone else.
• Students may decorate the inside of their lockers as follows:
o Any materials used in decorating lockers must be easily and completely
removable. Stickers and other materials that cannot be completely removed
without locker defacement may not be used.
September------------------------------------------------------------------------------------------------------------- Formatted: Font: Garamond
:s September 2005
16
o As with any materials placed in lockers, decorations may not include displays
that are offensive in nature, including those of a sexual nature, or that display
alcohol, tobacco, firearms, drugs, etc. Students are not to keep valuables in
lockers! The school will not be liable for any materials that are lost or stolen.
o Wheeled trolleys are not allowed at school or in lockers. Students should
use backpacks or bags.
School officials may inspect lockers and desks for cleanliness, order and obedience to school
rules without notice and without consent. School officials will suspend locker privileges for
students not complying with locker rules.
School and Personal Property
• Personal property such as pagers, game boys, radios/tape players, toys, sports
equipment, skateboards, etc., is not allowed at school.
• If parents find it necessary to send a student with a cell phone, the phone must be
turned off and kept in the locker during school hours. After school, cell _phones card Deleted: If needed a
be used on school property but not inside school buildings.';,___ - Deleted: not
-------------------------
• Students who destroy or vandalize school property will be required to pay for loss or pe�eted: under any circumstances.
damage. If school property is damaged by accident, it should be reported to the
teacher or school office immediately.
• All basic textbooks are on loan to students for use during the school year.
Textbooks are to be kept clean and handled carefully. Name and grade should be
written on all book labels in case the book is misplaced. Students are required to
pay for lost or damaged books.
• Personal belongings should have identification marks. Articles may be claimed
before or after school and during lunch only. Lost books are to be turned in or
claimed in the school office.
• Searches may be conducted when evidence indicates a student may possess items in
the locker that are detrimental to the health, safety, and welfare of themselves or
others, or are illegal; stolen, or disruptive to the educational process. Items include
(but are not limited to) drugs of any type (illegal, prescription, or over the counter),
tobacco in any form, alcohol, and weapons. The administration reserves the right to
bring drug -sniffing canines into school at any time to check lockers in an effort to
help ensure a drug-free environment. Any illegal items will be confiscated and
turned over to the police.
DISCIPLINE
A student's attitude toward school will play a large role in determining how well he or she
does in school. The primary purpose for coming to school should be to grow through
classroom and extracurricular activities. Students must remember that they are responsible
for their own actions. If any actions are in violation of school guidelines, consequences will
have to be accepted. Students are accountable for their behavior on the way to and from
school and during any school -sponsored activity.
September - 2005 Formatted: Font: Garamond
17
We believe that students who take responsibility for their actions will develop the self- Deleted: children
---------------- -------------------- ------------------------------------ ---------------
discipline necessary for positive citizenship. Students who can reflect on their strengths and
weaknesses are better able to develop a solid understanding of the principles of moral
reasoning._;I:q� that effect students,at every stage of disciphrialT action, will reflect on their Deleted: All Elementary students will
..... stage - ------- -----------------------------------------
1-i receive a Reflection Book to take home
actions and suggest ways to improve and to repair the situation. . ---------------------- _ ...... ------ and discuss with parents. Students and
parents must sign the book and return it to
The following is a description of guidelines for student behavior. School personnel school within forty-eight hours.1
may counsel students at any time regarding their behavior. Please accept this advice as Deleted: I
valuable and understand that the intent is to help students.
NO STUDENT OR PARENT/GUARDIAN HAS THE RIGHT TO IMPEDE
THE EDUCATION OF ANOTHER STUDENT. " Any behavior, which is disruptive
to the learning environment, will not be tolerated and the steps described in the disciplinary
process will be followed. It is important that parents strive to work with their children and
the school personnel in establishing clear expectations for student behavior.
The staff has developed a systematic discipline plan, which will be posted in the classrooms
and reviewed with students the first day of class. Every effort will be made to develop
positive consequences, which can be applied to individual students as well as classrooms.
Consistency is important. The overall plan will establish firm and consistent limits for
students. The program also establishes a positive educational environment for both the
student and teacher. Generally, the following levels will be used to determine consequences
for disregarding school and classroom rules:
1. Warning from teacher or supervisor and reflection ----------------------- _—, Deleted: Reflectio Book
2. Discipline from classroom teacher and,teflecdon --------------------------------
Deleted: Reflection Book
3. Teacher discipline, parent notification andreflectio .... Deleted: Refection Book
4. Head of School discipline, parent notification and,�eflection' Deleted:
Reflection Book
Severe infractions of the Code of Conduct or disruption considered serious by school
personnel will warrant immediate teacher or He -ad of School intervention. Parents will be
notified of serious behavior problems immediately. Suspension, expulsion, or program
transfer may result upon the first incident for any of the following:
• Defiance of authority
• Verbal or physical threat or action against another person
• Fighting
• Drugs - using, possessing or selling any dangerous, illegal or look-alike drugs,
paraphernalia, non -approved prescription drugs or over-the-counter medications
• Alcohol - using or possessing any alcoholic or look-alike alcoholic beverages
• Tobacco - using or possessing any tobacco or tobacco products
• Gambling - wagering or betting money or other stakes on the outcome of any
activity
L5 September 2005
16 September 2005
17 September 2005
18
* Theft - stealing property of another person or of the school
* Weapons/Dangerous Items - Bringing items to school that are considered
dangerous
• Willfully damaging or destroying school property.
* Possession and/or distribution of printed, audio or video material deemed
inappropriate by school authorities.
Due Process
All of Westlake Academy's students are entitled to due process. This means that all students:
1. Must be informed of accusations against them.
2. Must have explained to them the factual basis for the accusations.
3. Must have a chance to present an alternative factual position if the
accusations are denied.
Drugs, Tobacco and Alcohol Use
Any student who sells, gives, possesses, uses or is involved with, or under the influence of,
narcotics, dangerous and illicit drugs, tobacco or tobacco products, or alcohol in or on the
school property shall be:
• Suspended from school and subject to expulsion
• Reported to the appropriate law enforcement agency for criminal violations78
Disciplinary Actions
The consequences for inappropriate behavior are clearly identified and enforced.
Students who choose to break school rules and regulations also choose the
consequences of their actions. Records are kept. Depending upon the behavior
problem of the student, one or more of the following actions may be taken by
school officials:
Informal Tallc A teacher or school official will talk to the student and try to reach
an agreement regarding how the student should behave.
Conference: A formal conference is held between the student and one or more
school officials.
Parent Involvement: telephone, personal contact, letter or certified letter will notify
Parent(s) or guardian(s). A conference may be conducted between the student,
parent(s) or legal guardian(s), appropriate school personnel, and any other
individuals concerned.
18 September 2005
19
Closure from Classes: The student is temporarily removed from one or more
classes, but remains at school during these class periods, and may receive other
disciplinary action, such as detention or suspension of privileges. Parents will be
notified and the action will be recorded in the student's file.
Closure from Activities: The student is temporarily suspended from attending
and/or participating in school activities, including sports and club activities, dances,
and field trips.
Assignment to Detention or Work Detail: The student is assigned to detention,
or up to an hour of work detail. During detention students will be assigned work by
teacher or authorities. Work detail is a one-hour period where the student may be
working on projects that will help the community the student has offended.
Short Suspension: A short suspension is the withdrawal of the right to attend
Westlake Academy or participate in extra -curricular activities for a period of ten days
or less. Prior to imposing a short suspension, the student must be notified of the
behavior deemed inappropriate and that a short suspension is being considered. The
student will then be given an informal hearing before the Head of School, at which
time the student will have the opportunity to tell his or her side of the story.
If the student's presence creates a clear and present danger, the informal hearing
may be waived and the student suspended immediately and the parents notified. As
soon as the danger subsides, the due process procedure for short suspensions will be
initiated.
If, after the informal hearing, the Head of School determines that a short suspension
is appropriate, the suspension will be effective immediately, and the student's
parents or guardians will be informed of the action by telephone and/or
documented letter.
Long Term Suspension and or Expulsion: A long suspension is the withdrawal
of the right to attend Westlake Academy or participate in extra -curricular activities
for a period of eleven days or more. Prior to imposing a long suspension, the
student and his or her parents or guardians must be notified of the behavior deemed
inappropriate, that a long suspension is being considered. If a parent desires, the
parents will be afforded a meeting with the Head of School and CEO. A decision
by the Head of School and CEO is appealed to the School Board during an open
meeting.
A request for a meeting with the Head of School and CEO must be made within
five days of notification of the decision to suspend.
If the student's presence creates a clear and present danger, the informal hearing
may be waived at the direction of the Head of School and the student suspended
immediately and the parents notified.
►.1
Students who have been suspended for any length of time will be on in-house
probation for the remainder of the school year. School authorities will meet
regularly with the student and parent or guardian to develop an action plan.
Progress will determine if the student will be eligible for re -enrollment for the
following year.
Reasonable Restraint
Corporal punishment is not allowed at Westlake Academy. While acting within the
scope of their duties and responsibilities, employees may exercise the amount of
physical restraint reasonable and necessary to protect the safety of students and/or
themselves.
When parents have a question or concern, the first person to contact is always the
classroom teacher. The teacher can be contacted on a daily basis via the communication
notebook that each student has. Teachers can also be contacted by telephoning and leaving
a voice mail. If the teacher is unable to deal with your concern, you may be referred to the
following in this order:
• Head of School
• CEO
• Board of Education
Parental Compliance
Westlake Academy is a school of choice. By enrolling their children in the Academy, parents
agree to the Mission Statement, policies and curricular program as defined by the Academy.
No parent has the right to impede the education and/or educational program of Westlake
Academy.
Any behavior which entails:
• disruptions to the normal running of the school
• false accusations against any member of the Westlake Academy community
• distribution of material (audio, printed, video) not previously approved by the
school authorities
• forming groups/committees/associations without approval of the school authorities
• undermining the performance of duty and authority of teachers Formatted: Bullets and Numbering
• discussing confidential student, parent or family information
• threatening students, staff or teachers
• derogatory and demeaning behavior aimed at students, teachers staff or other
parents
will initially result in counseling and if continued may result in expulsion from 1L/estlake Formatted: Font: Garamond
Academy ,o
--•�----------------------------------------•---•-----------------••-----•-------------------------------------------------- deleted: may result m expulsion from
UNIFORM POLICY WesdakeAcademy.¶
Appropriate dress and grooming contributes to a productive academic environment in
which students can focus on learning, develop an awareness of others, develop character
19 September 2005
21
and good citizenship skills, instill respect and self-discipline. Uniform standards also
promote a positive image of the school within the community and encourage students to
uphold and enhance that image. All students must wear a prescribed uniform at all times
while on campus. The prescribed uniform includes a dress uniform, a casual uniform and a
gym uniform.
• All students in Grades 1 and above must purchase a dress uniform and wear the
dress uniform on days prescribed by the Head of School. Students may at their own
choosing, wear the dress uniform on any school day. There is no dress uniform
requirement for Kindergarten.
• All students may purchase a casual uniform which contains several select
combinations. Casual uniforms may not be worn on dress uniform days, but may be
worn at all other times.
• Starting �ade,1,_ all students, will be required to_wear the P - wear uniform. The_ gymDeleted'. udents in
uniform is optional for Kindergarten.20 Deleted:
• Once in the school, only the school uniform may be worn. Jackets, coats or non- Deleted: -7
uniform sweaters and sweatshirst should be left in the locker if brought to school..
The prescribed uniform must be purchased from Parker Uniforms located at 3001 Highway
121, Suite 286, Euless, TX 76039, phone (817) 545-4000, www.12arkersu.com (Web ID Code
FW382853). There are no exceptions to the uniform policy. Students wearing anything
other than the prescribed uniform will be sent home. Clothing that resembles the prescribed
garments are not permitted.
Students shall be required to show proper attention to personal cleanliness, neatness, and
school standards of dress and appearance. To that effect:
1. Distracting hairstyles, haircuts or distractive hair coloring is prohibited.
2. Distracting headwear such as "do- rags" and/or bandanas are are prohibited.
3. Nail coloring must not be distractive and must be neatly applied and maintained.
4. Jewelry must complement the uniform. Jewelry for girls is stud earrings, a necklace,
a bracelet, a ring, and a basic wristwatch. Boys may wear religious medal, a ring,
and a basic wristwatch. Jewelry is not to be dangerous or of the body piercing type,
except earrings. Students may not wear heavy chains such as studded or wallet
types.
5. Shoes should be clean and offer protection to the feet and must not distract from
the uniform. Dress shoes must be dark and appropriate for the dress uniform. Boys
and girls may wear boots that do not distract from the uniform when wearing casual
uniform long pants. Boots may not be worn with the dress uniform, nor with shorts,
culottes, jumpers or skirts. Tennis shoes may be worn with the casual uniform and
must be worn with the gym uniform. Tennis shoe soles must be flat and must be
secured with either laces, velcro or zippers. No shoes may be worn with open toe or
open heel. Flip-flops, sandals, water shoes, elevated heels, lace up army type boots
and unstrapped shoes may not be worn. Shoe laces must be tied.
6. Matching socks must be worn at all times. This includes ankle socks, tri -fold bobby
20 September 2004
W
socks and white tights instead of socks with the casual uniform only. Girls dress Deleted: Gids may not wear tights with
socks are a required garment that must be purchased from Parker Uniforms and the dress uniform
worn when in dress uniform. Boys and girls must wear white socks when in gym
uniform.
7. Boys must wear belts with any trousers or shorts that have belt loops.
8. Hats or sunglasses are not permitted on campus without the Head of School's
permission.
9. Girls in Grades 1 onwards, may wear, if desired, fitted, footed, white tights available
from Parker Uniforms with their dress uniforms during the winter months.21
10. Girls in Grades 1 — 5 may wear, if desired, fitted, footed, white tights available from
Parker Uniforms with their casual uniforms during the winter months."
Dress Uniform Requirements
Dress Uniform Days will be perscribed by the Head of School in advance. Students will be
required to wear their full dress uniform on dress uniform days. Dress uniform
requirements are available through the Parker Uniform website at www.parkersu.com (Web
ID Code: FW382853). The online code to access the Westlake Academy uniform
specifications is available at wwwmestlakeacademv.ora. While in dress uniform, girls must
wear required socks purchased from Parker Uniforms. Boys must wear socks that match the
dress uniform pants. Boys socks need not be purchased from Parker Uniforms.
Consequences for Uniform Violations
During the course of a school year, students who do not comply with the uniform policy
will face the following consequences:
Minor Infractions (easily remedied; examples: shirt not tucked in; shirt unbuttoned)
V Violation: Verbal warning to student.
2" Violation: Written warning with parent signature required.
3rd Violation: Written discipline form with;
Phone call to parent by classroom teacher, or
*In -school service, or
Next day detention
*In -school service duties will depend on the needs of the school at the time of the
violation. Duty may include, but is not limited to: trash pick-up, lunchroom cleanup,
and sweeping.
Major Infractions (not easily remedied; examples: out of uniform; no socks;
incorrect color/style)
21 December 2004
'= December 2004
23
1" Violation: Removed from classroom and sent to the office
Parent phone call with the following options:
Bring a clothing change for student (unexcused absence until
clothing is delivered)
Pick up student (unexcused absence)
2nd Violation: In -school Suspension (unexcused absence)
3`d Violation: Out of school Suspension (unexcused absence)
COMMUNICATION
At Westlake Academy, establishing and maintaining fluid communications with the home
enhance a child's success at school. To foster communication, Westlake Academy will post
current events and other important school related information on the website at
www.westlakeacademy.or�. In addition, newsletters and flyers will periodically be sent
home as reminders of important activities, dates, and events.
Report Cards
Westlake Academy will send home three report cards and three interim progress reports
during the school year on the school day following the end of the six weeks listed below:
Interim Progress Reports Report Cards
Issued at end of first 6 weeks Grading Period: Week 1 through 12
Issued at end of third 6 weeks Grading Period: Week 13 through 24
Issued at end of fifth 6 weeks Grading Period: Week 25 through 36
Parent Teacher Meetings
There are two parent/teacher conferences set per year, one during the fall semester and one
during the spring. Parents will meet with teachers to briefly discuss their child's progress.
Those parents needing a longer conference time will be asked to make an appointment with
teachers at another date. Both parents and teachers with concerns are welcome to make an
appointment at any time during the school year to request more frequent conferences.
ACADEMICS
The Westlake Academy curriculum is extensive, well balanced, and its objective is to cover
the various needs and to develop the abilities and skills of all our students.
24
Introduction to the Primary Years ProjZramme (PYP)
Deleted: vestilntion
A commitment to structured inqug'' as the ideal learning vehicle is to be found at the core
--------------------------- - -------
of the Primary Years Programme of the International Baccalaureate. Six organizing themes
help teachers and students explore knowledge in the broadest sense of the word. Teachers
and students use key questions based on concepts in order to give a structure to the units of
inquiry. They acquire and apply transdisciplinary skills, while they develop an understanding
of those important concepts at the same time.
Much of our teaching will be done through units of inquiry. &�jects are transdis
�cip f Deleted: Most p
A unit on water may include elements of Language, Science, Mathematics, and Art. Units
are carefully planned to draw on children's interests. When children are interested, they
participate more actively and learn more. Children will be encouraged to bring information
or resources from home to support the work they are doing in the classroom. Parents will
be kept informed of each major topic.
Whenever possible, cross -curricular links are made to aid children's understanding of the
connections between themes. Some subjects, like Mathematics, Language, and Science
often need to be taught as individual subjects. In these cases, children will be taught a
prepared unit of work such as "Fractions" independently of the current classroom theme.
The IB/PYP incorporates five essential elements: concepts, skill, attitudes, actions, and
knowledge by means of the following -
A curriculum based on inquiry conducted through a process that encourages
students to ask questions and seek answers in the world around them.
• Wide and transdisciplinary topics based on a structure that is the expression and
extension of three questions related to one another: What do we wish to learn?
Which is the best way to learn? How will we know what we have learned?
• An integration of Science as a means to explore how the world works, Social
Studies as a way to examine and understand the manner in which human beings
live and interact amongst themselves and in relation to Earth, and Physical,
Social, and Personal Education to enable the consideration of our own welfare
and that of others.
• A new integration of Mathematics, Language, and the Arts to reinforce concepts
and help students to carry out further connections. _
Deleted: students
The objectives of IBO/PYP are expressed as a series of desirable attributes and aptitudes Deleted: Probe
that are characteristic of successful eo 1 (Learner rofile) _ These young people are: %
• Communicators — Who receive and express ideas and information confidently,
in more than one language, including the languazre of mathematical symbols
• Risk -takers — Who approach_ unfamiliar situations without anxiety, have
---------------------------------------------- --------- "
confidence and independence are courageous and articulate in defending things
in which they believe
• Knowledgeable — Who have spent time in school exploring themes with global
relevance and importance. and have acquired a critical mass of significant
knowledge
• Principled — Who have a sound grasp of the principles of moral reasoning,
--• ---- ------------------------ ------
integrity, honesty and a sense of fairness and justice
• Caring — -Who show sensitivit)� towards the needs and feelings of others and
--- ----------- ----------
have a personal commitment to action and service
• Open-minded — _\X/*ho respect the views'values and traditions of other
---- ---------------- -------------------------- -
individuals and cultures and who are accustomed to seeking and considering a
range of points of view
• Well-balanced — ,Who understand_ the importance of physical and mental
--------------
balance and personal well-being
• Reflective- Who give thoughtful consideration to their own learning and who
------------------- ------------------------------------
analyze their personal strengths and weaknesses in a constructive manner
,An Introduction to the Middle Years Programme M)
- ----------------------------- --
Westlake Academy aims to offer the Middle Years Program of International Baccalaureate
Organization. The program will run from Grades 7 through 10 and authorization will be
sought in the 2006/7 after the trial and application period.
The MYP helps students to develop critical think' skills, to become independent, to work
collaboratively and to take a disciplined approach to studying. The program also seeks to
provide students with an international perspective and to foster a commitment to service in
one's community at the local, national and international level.
Students study all the major disciplines, including languages, humanities, science,
mathematics, arts, and physical education with an emphasis on the concepts of the subject.
The framework is flexible enough to allow a school to accommodate local curricular
requirements as well as those of the MYP.
.Areas of Interaction
26
Deleted: They receive and express ideas
and information confidently in more than
one language, including that of
mathematical symbols.
Deleted: They tackle unknown situations
without anxiety and with the confidence
and independence of spirit needed in order
to explore newroles, ideas, and strategies.
They are brave and eloquent when they
defend what they believe in.
Deleted: They have devoted time to
exploring topics of relevant global
importance. In so doing, they have
acquired a significant corpus of knowledge.
Deleted: They have a solid
understanding of the principles of moral
reasoning. They have integrity, honesty,
and a sense of equity and justice.
Deleted: They are sensitive to the needs
and feelings of others. They have a sense
of personal commitment with action and
service.
Deleted: They respect the opinions,
values, and traditions of other individuals
and cultures. They also seek and consider
a variety of viewpoints as a habit
Deleted: They understand the
importance of physical and mental balance
in addition to personal well being.
Deleted: They show an attentive
concern for their own learning and they
analyze their strengths and weaknesses in a
constructive manner.
Formatted: Font: Garamond
Five areas known as the Areas of Interaction give the MYP a distinctive core and the
program's focus on intellectual and social development. The Areas of Interaction provide
common perspectives within and across the disciplines.
The five areas of interaction are:
■ Approaches to Learning: teaches students `how to learn' by exploring how to
analyze information, how to organize ideas, how to work independently and in
collaboration with others, how to solve problems. Students explore different
learning styles and develop effective strategies.
■ Community and Service: encourages students to use skills gained in the classroom
to help their communities and to reflect upon how they can make a difference.
■ Homo Faber: focuses on creation and discovery and considers the ethical
dimensions of advances in science, technology, medicine and other areas.
■ Environment: examines our interdependence with the environment and man's
responsibility towards it.
■ Health and Social Education: increases student understanding of health issues
and develops their ability to evaluate and make decisions.
The Personal Project
In the final year of the MYP each student must carry out an individual project on a topic
that is of particular interest to the student. It is intended to be the culmination of the
student's experience with the five areas of interaction.
The Curriculum
Westlake Academy is responsible for teaching the Texas Essential Knowledge and Skills
(I'EKS) as contained in 19 TAC Chapters 110-128 and must participate in the state-wide
assessment program, Texas Assessment of Knowledge and Skills (TAKS), to ensure
accountability for student achievement.
All classrooms will be equipped with a range of books and didactic materials. Science and
Mathematics materials help to reinforce concrete understanding of concepts through
manipulative investigation of properties. Practical activity underpins theoretical
understanding.
English
English is taught through carefully planned Language Arts and Literature lessons, which
combine an understanding of how the English language works within a literary framework.
It is further enriched by the wider curriculum taught through the medium of English.
Lessons in Mathematics, Science, and Social Studies not only develop specific skills in these
subjects, but also provide authentic language experiences, which encourage students to
develop a wide and meaningful vocabulary.
27
Language Arts focuses on developing literacy skills through Reading, Speaking, Listening,
Thinking, and Writing. Promoting a love of books is a driving force. From Kindergarten,
children are exposed to a wide range of authors and literary genres, including stories, songs,
and poems. Non-fiction research skills are systematically developed through project -based
books. Grammar and writing skills, including spelling, are reinforced through the Language
Arts component.
Westlake Academy has invested heavily in ensuring that all classrooms are equipped with a
wide range of books. Sound literacy skills are essential for reading skills. Children will read
in class, small group, and individual activities. We will inaugurate a group of parent
volunteers, who together with the teachers in Kindergarten through 2"d grade, will help
ensure that each child receives individualized attention in reading.
Spanish
Starting in Kindergarten, students receive instruction in an interactive, immersion approach
to Spanish. Emphasis on grammatical structures, verbal and writing skills, and vocabulary
help students develop the tools they need to become effective communicators. Learning an
additional language helps students understand other cultures and become more international
in their outlook.
Mathematics
Mathematics is taught using a range of practical mathematical equipment ensuring ample
opportunities to develop concrete understanding of key concepts, before moving on to
more abstract skills of recording results. Equipment includes rulers, scales, and tape
measures, polydron sets for geometrical investigations; pattern blocks and tangrams for
investigating shape, pattern, and number; calibrated containers for capacity work, and a wide
range of games for encouraging mathematic thinking skills.
Science
Science includes elements of Biology, Chemistry, Earth Science, and Physics and is taught as
a combined Science course from the first grade through the eighth grade. Emphasis is on
practical understanding and investigation. All students are encouraged to take an active role
in classroom experiments. Wherever possible, we encourage full use of the school grounds
and environment so, for example, the outdoor classrooms and playground make an ideal
location for weather experiments or investigations into shadows, while gardens are an
obvious choice for work on plants and flowers.
A wide range of practical Science equipment enables us to do any practical experiments
within the classroom. In all cases, special attention is paid to helping students become safe
scientists. Children are taught how to handle and care for equipment, as well as each other.
In addition to the formal Science curriculum, Westlake Academy promotes a range of
environmental awareness and ecology campaigns. School assemblies are also used to help
broaden children's understanding of the role of Science in the everyday world.
W
Social Studies
This course helps students understand the world in which they live. It involves elements of
History and Geography, which help children develop a wider understanding of their local
environment, their family and local history, extending to the state of Texas, the United
States, and the global community as a whole.
Throughout the academy, traditions and customs are fully explored through special projects,
displays, visits, and activities. We want to help children develop an international -
mindedness promoting awareness and understanding of their culture and the culture of
others.
0
Our art program encourages appreciation of existing Art forms, as well as developing
children's own creative skills with a range of media and techniques. Students explore their
ideas in paint, pencil, collage or three-dimensional form. Appreciation of art exhibitions by
local and leading world artists also forms an important part of our program.
Music
Starting in Kindergarten, children are given opportunities to create and appreciate music.
Contemporary and classical music will be an integral part of lessons, assemblies, songs in the
classrooms, and concerts. Whenever possible, we take advantage of outside professional
musicians to provide further variety and stimulus.
Instrumental Music
Because the Academy is committed to the Arts and believes that children should be given
opportunities in all different areas to develop their talents, students in Grades 1 through 4
will have strings instruction as part of the regular curriculum. Once a week for an hour,
students will receive lessons on the violin, viola, cello, or bass. Strings instruction is known
to develop an excellent musical ear, creativity and is directly related to gains in mathematics.
Physical Education
All students are encouraged to develop physical skills through games and activities, which
also help develop a sense of team spirit. Working together with their teammates, in pairs or
individually, students are helped to develop the self-discipline needed to follow instructions
and game rules. Students are introduced to specific physical, ball and control skills needed
for sports such as hockey, soccer, volleyball, baseball, and basketball.
'August 2004----------------------------------------------------------------------------------------------------------------- Formatted: Font: Garamond
- --
29
Information Technology
In the age of technology, Westlake is committed to ensuring that all students acquire full
computer literacy at an early age. Westlake Academy's state-of-the-art technology will be
available to all students who will be taught basic skills such as keyboard orientation, basic
word processing skills, creative graphic design, desktop publishing options, and computer
management skills. Supervised access to the Internet and e-mail will open connections with
students around the world.
The State of Texas has established an aggressive set of standards for School Technology
and Readiness (StaR) and the State Board of Educator Certification Standards technology
statements as the combined foundation for the Long Range Technology Plan to be achieved
by all Texas Schools by 2010. Westlake Academy opened September 2003 meeting StaR
requirements at the Advanced level in virtually every category and Target levels in each of
the most significant categories. This is crucial to achieve the broader mission of Westlake
Academy. Expansion budgeting and replacement -cycle funding is projected from internal
funds to meet or exceed StaR Target levels within the next few years.
Westlake Academy shares a campus with the Town of Westlake Municipal Complex
currently under construction. Considerable planning and effort by town staff, consultants,
construction and architecture professionals has been applied to the technology
infrastructure plan for the complex. A state-of-the-art fiber, copper and wireless network
connects all areas of the complex.
The Town of Westlake and Westlake Academy have established a preference for technology
solutions that are open source and/or based on open standards for compatibility across
multiple platforms and vendors. The selection of a specific end user device, such as a
computer, involves evaluation of how that device will inter -operate with established
systems, and what benefits that specific device may additionally bring to the usage model.
AppleiBook, iMac, and eMac computers have been selected to support classroom
instruction for the Westlake Academy elementary grades. Windows based computers were
considered, but Macintosh computers were selected for a number of reasons, among them
their strong support of multi -media applications, general ease of use, support for Cisco's
LEAP wireless encryption standard, and a reduced technical support burden.
Each Academy classroom teacher will be assigned an iBook laptop. Additionally, each
classroom will be equipped with either two iBook laptop computers or two eMac desktop
computers and a digital still camera for student use. T, hree Mobile_ Labs_ of iBook laptops - Deleted: T,uo
are available for entire classroom instruction on an as -needed basis.
The wireless network at Westlake Academy allows access to network resources from any
room. Users have access to both black and white and color networked laser printers.
Network resources also include centralized file and application services.
Students and teachers may also make use of digital video cameras and multimedia
production workstations in the library. VCR/overhead projection media carts are available
SII;
to be shared between classrooms. Telephone service in each classroom and conference area
is delivered over a Cisco Voice over Internet Protocol (VOIP) platform utilizing advanced
display phones.
Homework Polie Formatted: Font: Garamond
Formatted: Footnote Reference,
Homework is a regular part of the academic program. It serves three purposes. Font: Garamond, Not sold, No
underline
• It provides additional drill, practice, and study.
• It is a vehicle for teaching and developing personal responsibility.
• Homework helps parents know what their child is learning in school.
Homework is to be differentiated from regular assigned class work not finished by the
students during the day. It may be required four days per week, Le., Monday through
Thursday. Homework is not normally assigned over weekends and holidays, although major
assignments such as reports may have to be completed over weekends and holidays.
Students who have an excused absence may request and receive homework assignments
during their absences. Students, who are absent with a medically documented illness,
requiring long or frequent periods of absenteeism, may request and receive assignments and
directions for at -home -work as medically required.
Students are responsible for making up all work missed during an absence. One day to
make up work will be given for each day of absence during the assignment. If the work is
not made up during the allotted time, a grade of 0% will be recorded for the assignment.
Homework assigned before an absence is due as scheduled.
arents are encouraged to support the school's instruction program _by providing the ---- Deleted: Although parents are not
student an appropriate time and place in which to complete homework. Doing so will help required to help their children complete
homework assignments, they
the Student take responsibility for his or own tninl;_ ------------------------------------ ------------ ------ Deleted: student
Deleted:
HOUSE SYSTEM k
Deleted: take
Westlake Academy has chosen to implement a House system with each student and faculty
member assigned to a House named after people who represent qualities important to and
inherent in our Mission Statement. The House system encourages school and team spirit,
integration, responsibility and a sense of community. Membership in a House is life-long;
each student should feel responsible for the well being of the members and be proud to
work for the betterment of the House. Houses will work together and compete in academic,
sporting and service projects and events.
.• Deleted: ¶
-------------------------
t---------------
24 September 2005
LI_September 2005
31
Westlake Academy Houses:
Formatted: Underline
Keller. In 1882, at the age of two, Helen Keller became deaf and blind. Nevertheless, she `Formatted: TOC t, deft
learned to read, write and speak; attended the most prestigious women's university in the
USA and became a spokeswoman for all people with disabilities. She represents
determination, perseverance and passion. The color for Keller House is burgundy, the color
of the heart.
Thoreau: Henry David Thoreau was a writer, thinker and naturalist. He was one of the
country's first environmentalists. He represents a love of nature, independent thinking and
standing up for one's convictions. Khaki — the color of the earth - is the color of Thoreau
House.
Wheatley: Sold into slavery at the age of seven, Phillis Wheatley nonetheless learned to read
and write in English, Greek and Latin and published her first poem at the age of 13. She was
the United States' first African -.American poet. She represents our search for spirituality and
cultural diversity. Ethereal sky blue is the color of Wheatley House.
Whitman: Father of free (unrhymed) verse, Walt Whitman was truly an innovator. His
poetry exalts the democratic spirit and a love of country. Navy blue — the color of the wide
expanse of ocean — is Whitman House's color.
EXTRA -CURRICULAR ACTIVITIES26
Westlake Academy believes that its students should strive to be well-balanced. We aim to
offer a wide curriculum that offers opportunities for all students to develop their talents. We
also strive to offer a wide array of clubs, teams, sporting events and lessons within our extra-
curricular program.
There are over 20 different extra -curricular activities, ranging from golf to garden club;
soccer to debate; ballet, chess and fencing. Each activity is carefully selected according to
student interests and the availability of securing top instructors and sponsors.
School of Music: Special note should be made of the School of Music. Lessons on violin,
viola, cello and bass are available to students, parents, siblings, friends and community
members. The School of Music is under the auspices of Fossil Creek Strings and can be
contacted directly to arrange participation.
Athletic Program27
Philosophy:
26 September 2005
--------------------------------------------------------
27 September 2005
32
- Formatted: Font: Garamond
Participation in team sports emphasizes the learning of skills and sportsmanship, providing
for the development of character, self-respect, physical dexterity and personal discipline. At
the same time it fosters the concepts of teamwork, fair play and self -reflection.
Westlake Academy will endeavor to offer students a wide variety of sports, depending on
student interest and participation.
Eligibility
The Academy aims to offer intramural and interschool team sports at Elementary, Middle
and High School levels.
Elementary Middle High School
Age 8-12 12-14 14-18
Grade 3-6 7-8 9-12
A player may participate at a higher level than his/her age but no player will be allowed to
play below his or her age or grade level.
All players must maintain a `C' (Elementary) or `4' (MYP and High School) average in all
subjects to remain eligible for participation. Should a player's average fall below the
expected average in one subject, the player will be required to show within a period of two
weeks — through work, homework, exams and/or projects — significant improvement.
Failing to demonstrate improvement may result in game suspension or expulsion from the
team.
Conduct:
Westlake Academy expects model conduct from all members of the school community. All
team members must meet the expected level of respect for authority and peers, adhering to
all rules and regulations of the game as well as expectations for good sportsmanship. No
team member is permitted to make derogatory or humiliating comments to anyone, on or
off the sports field. Violations of the rules of good conduct may result in suspension or
expulsion from the team.
The above expectations also apply to spectators of the sport. Violations may result in a
warning, suspension or expulsion from audience attendance.
All parents/guardians of participants in any sport will be required to sign the Medical
Consent and Release of Liability before the student may be registered.
Transportation and Uniform:
Parents are responsible for supplying their player's uniform for each sport.
Transportation to and from Away games will be provided by parents, either individually or
in car pools.
33
L Deleted: ¶
Formatted: Normal, Left
PARENT INVOLVEMENT - Deleted:
House of Commons:
The purpose of The House of Commons (Parent-Teacher Organization) is to enhance the
education of our children by:
• Promoting the Learner !pfige.
• Promoting high academic standards.
• Promoting the philosophy, direction, and image of Westlake Academy.
• Increasing and facilitating communication between home and school.
• Providing a forum for discussion for any school related issues.
• Maintaining a network for parental participation. Formatted: Font: Garamond
• Creating and maintaining a sense of community
------- '
Deleted: ¶
Formatted: Indent: Left: 0.5'
Formatted: Font: Garamond
----------------------------------
Deleted: Student
--'--'-'---------------------------------------'-'--------------
Volunteers'
Volunteers form an essential part of the school program __All volunteers must pass a __..— Deleted: our Parent volunteer Program
background check before volunteering in any capacity. Background checks are conducted includes training and commitment, so that
every volunteer is equipped to maximize
by the Town of Westlake and require a copy of the driver's license and the social security and enhance the success of every student.
number. Request forms are available in the school office.
All parents are encouraged to become a volunteer at Westlake Academy. Participation is
wide and varied, including:
• Listening to individuals or small groups of students as they read.
• Helping students work through math problems.
• �vlonitoring students on the playground and/or in the cafeteria.
----------------------------------------------
Preparing
-----------------------------
Preparing special materials for students.
• Chaperoning field trips.
• Acting as a guest speaker.
• Participating in extra -curricular events (i.e., coaching, enrichment classes)
Classroom volunteers will be under the guidance of the teacher. No volunteers or visitors
will be allowed in the classroom unless the teacher has specifically requested such help.
Even if a permanent badge has been issued, all volunteers must also sign in at the school
office.
September i9Q
- - ---------------------------------
34
Deleted: <#>Tutoring students who
need extra help.1
Formatted: Font: Garamond
Visitors
Immediately upon arriving on campus, all guests must sign in at the school office
and receive a Visitor Badge. There can be no exceptions! This policy helps ensure
knowledge of who is on campus at all times. Parents and other guests who enter the
campus without signing in are inviting others to do the same, including those who might not
have the children's best interests in mind.
STUDENT RECORDS
Annual Disclosure
Access to educational records is governed by federal law (Family Educational Rights and
Privacy Act). Parents and students 18 years of age or older, have the following rights in
connection with educational records:
1. To inspect and review the student's educational records.
2. To request amendment of the student's educational records, ensure that the records
are not inaccurate, misleading, or in violation of student rights, including the right to
a hearing, if necessary.
3. To consent to disclose personally identifiable information contained in the student's
educational records. Information deemed "directory information" may be disclosed
without consent unless the parent, guardian, or eligible student directs in writing that
this information not be made public without prior consent. Disclosure may also be
made without consent in certain circumstances allowed by FERPA.
4. To file complaints with the U.S. Department of Education.
Non-custodial and divorced parents have equal rights relating to student' records unless the
school has been provided a court order to the contrary.
Statement of Intent to ComnlY
Westlake Academy affirms its intent to comply with all Federal and State laws relating to the
prevention of discrimination based upon race, color, creed, national origin, age, sex, or
handicap. This compliance is to include, but not be limited to, the regulations of the Title
IX Act, which prohibits discrimination on the basis of sex in educational programs or
activities which receive Federal funds, extending to employment in and admission to such
programs and activities; and will comply with the Education of all Handicapped Children
Act, Public Law 94-142, the Americans with Disabilities Act and Section 504 of the
Rehabilitation Act.
This compliance also includes, but is not limited to the regulations of the Title VI of the
Civil Rights Act of 1964, which prohibits discrimination on the basis of race, color, creed,
national origin, age, sex, or handicap.
35
ADDITIONAL INFORMATION
Lunches
Westlake Academy offers a catered school lunch program. Students may bring their own
lunches to school, or purchase a hot lunch. Menus will be provided monthly.
Permission Slips
Students must have a signed permission slip for special activities, such as field trips. The
permission form will be furnished by the school and must be signed by the parent or
guardian and returned to the school office. Students will be allowed to participate in these
special activities only when written permission is given and returned to school with a
parent/guardian signature.
Lost and Found
On occasion a misplaced item is found. The school has designated a collection boa for such
lost items at the school office. Although Westlake Academy is not responsible for lost
items, we will make every effort to help locate the items reported missing. To assure that
lost items are returned promptly, students and/or parents should label ALL clothing and
personal items with the student's name.
-Telephone_... Deleted: T
------------------------------------------------------------------------------------------------------------------
Teachers will not be called out of classes during school hours to answer telephone calls.
School officials will forward messages to teacher voice mailboxes. Teachers are encouraged
to return calls the same day. Students may not receive or make telephone calls unless
permission has been granted by the school office.'
Class Celebrations
Parents help plan parties for students on scheduled holidays or specific events in pre-
arrangement with the teachers and school staff. Birthday parties are not permitted at
school. If students wish to pass out invitations to private parties while at school, they may
do so only if the entire class receives an invitation.
September 2005
M
AGREEMENT OF SUPPORT Deleted:
----------------------------
Parent /Guardian
As a parent / guardian of a child attending Westlake Academy, I have read and agree to
comply with and lend support to the published rules and procedures outlined in the
Parent/Student Handboo4 I recognize thatWestlake Academy is an Open Enrollment Deleted: support the school in carrying
----------- ---------- -------- - -------- ------- -----
public Charter School of choice and I have v . oluntarily - chosen - to enroll. --- I - under - stand - that --it policies and procedures as indicated in
the Parent / Student Handbook.
failure to comply with the rules and procedures outlined in the Parent/Student Han-Abool,
may jeopardize my student's eligibility to attend Westlake Academy.
(Student Name)
In return for supporting the school Policies and procedures, I expect the faculty and staff of
Westlake Academy to provide my child with the type of education stated and implied in
the Parent / Student Handbook.
Name of Parent / Guardian
Relationship to Student
Signature of Parent / Guardian
Date
Student
I am aware that Westlake Academy is a school of choice. After talking with my
parents/guardians, I have chosen to attend Westlake Academy.
As a student at Westlake Academy, I agree to accept responsibility for following the
policies and procedures as described in the Parent/Student Handbook.
Student's Signature:
Date
37
WESTLAKE ACADEMY
MEMO
TO: President and Board of Directors, Westlake Academy
FROM: Trent Petty, CEO
Barbara Brizuela, Head of School
DATE: September 21, 2005
SUBJECT: September 26, 2005 Regular Meeting
ITEM:
Consider a resolution authorizing the CEO of Westlake Academy to enter into the contracts attached
hereto as Exhibit A with the Education Service Center, Region XI for services related to Westlake
Academy.
RECOMMENDATIONS:
Staff recommends approval.
BACKGROUND:
The Service Center for Region XI maintains many different programs to support Charter Schools in their
development and administration so that the schools are able to focus more of their energies on the
business of teaching. Following are the programs that we believe would benefit the Academy:
Basic Contract fee allows the Academy to be involved in the cooperatives with ESC Region XI support
($650)
Some of the services included in the Instructional Services Cooperative are: (1) all curriculum content
areas pre -K thru 12 (2) curriculum alignment and integration (3) instructional strategies for all students,
including special populations (4) compliance with federal and state requirements (5) Instructional
assessment (6) Health, PE, health-related support services (7) Classroom management/behavior
management (8) program evaluation and speech/language pathology, counselors, diagnosticians, etc.
support. ($220.54)
Educational Technology, Distance Learning, Library and Instructional Media Services offers the
following services for members: (1)free access to licensed video -streaming (2)free campus placement of
licensed videos (3) free on-line information resources (4) free technical and planning assistance and (5)
discounted pricing on duplication of audiotapes. ($480)
A portion of the ESC contract provides school board members and superintendents access to all
continuing education activities for which school board training credit is awarded ESC Region XI. ($800)
Administrative Services Cooperative offers administrator development and support services. ($77.83)
The Business Service Contract allows the service center to perform the business and computer services
needed. Region XI will be responsible for performing the accounting functions for the Academy, in full
compliance with the TEA Financial Accountability System Resource Guide as well as processing
monthly payrolls. ($20,500)
The Service Center assists the Academy in PEIMS (Public Education Information Management System)
submissions through out the year as well as training. PEIMS information is sent to TEA regularly but
may not come directly from the Academy and must be routed through the service center. We will also
enter into a PEIMS system maintenance contract. ($1,000)
Total payment for the above mentioned programs will be $23,728.37 which is incorporated into FY
2005-2006 Academy budget.
WESTLAKE ACADEMY
RESOLUTION NO. 05-06
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE WESTLAKE ACADEMY,
AUTHORIZING THE CEO OF THE ACADEMY TO ENTER INTO THE CONTRACTS
ATTACHED HERETO AS EXHIBIT "A" WITH THE EDUCATION SERVICE CENTER,
REGION XI FOR SERVICES.
BE IT RESOLVED BY THE BOARD OF DIRECTORS OF WESTLAKE ACADEMY:
WHEREAS, the Academy utilizes the Service Center's Business Services which is
responsible for performing the accounting functions in full compliance with the TEA Financial
Accountability System Resource Guide as well as processing payroll, and
WHEREAS, the Service Center assists the Academy in PEIMS (Public Education Information
Management System) submissions and training throughout the year and this information must be sent
to TEA regularly but may not come directly from the Academy and must be routed through the service
center, and
WHEREAS, the Academy utilizes the Service Center's Development and Administrative
Services which are responsible for training and support in all facets of the Academy, e.g.
administration, instructional, technology, media services and board training.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE
WESTLAKE ACADEMY:
SECTION l: That the Board of Directors of Westlake Academy does hereby authorize the
CEO to enter into the contracts attached hereto as Exhibit A with the Education Service Center,
Region XI for services.
SECTION 2: That this Resolution shall become effective upon the date of its passage.
PASSED AND APPROVED ON THIS 26th DAY OF SEPTEMBER, 2005.
ATTEST:
Jean Dwinnell, Secretary
L. Stanton Lowry, Attorney
Scott Bradley, President
Trent O. Petty, CEO
Education Service Center
Fx E C3 I Cto N I
Richard Ownby
Executive Director
April 20, 2005
REGION XI SUPERINTENDENTS:
Enclosed is the Education Service Center Region XI Contract for Services for the 2005-06 school year. The
participation of all Region XI districts allows us to continue to provide services for you at less than half the cost
required by other providers. This year's electronic packet includes the basic contract, as well as the Business Services
contract package. The Management Information Services (MIS) contracts will be sent to you electronically on Monday,
April 25, 2005.
As you are aware, ESC funding was negatively impacted in the last legislative session, with some state funds being
redistributed, reduced or eliminated. A priority of ESC Region XI has been to provide continued quality service to all
our district/charter programs at an economical cost. For the 2005-06 school year, we will maintain the same fee
structure as 2004-05 for all services except MIS. A slight fee increase will be necessary because additional software
licensing and coop fees have been imposed on the ESC .
-` Please review the contracts and indicate your selections on the commitment form. Mail or fax, with superintendent's
signature, no later than May 9, 2005, the commitment forms for the following:
• Basic Contract and Cooperatives
• Credit by Exam
• Management Information Services
• Business Services
Your prompt return will allow our staff time to better plan and budget for the coming year. If you have difficulty
meeting this deadline due to board meeting dates, please contact Jennifer Coffey at (817) 740-7590 to indicate your
intent for the 2005-06 school year.
Within the next few days, you will be receiving by mail the district agreements for Shared Service Arrangements
(SSAs) for federal programs (Title I Migrant, Title II D Technology, and Title III LEP/Immigrant). These are separate
agreements to be completed and returned with required original signatures for our records. These agreements do not
require your board's approval. The due date for these agreements is also May 9, 2005.
If you have any questions regarding the various components of the contract, you may contact the following personnel:
Dr. Francine Holland (817) 740-3670 Instructional Services
Clyde Steelman (817) 740-7555 Administrative Services
Dr. Randal Douglas (817) 740-3610 Technology/Media Services
Darrell Baty (817) 740-3609 Management Information Services
Ann Hoover (817) 740-7532 Administrative Services/Development
Ann Hoover (817) 740-3603 School Board Training
Sincerely,
Richard Ownby
Executive Director
3001 North Freeway • Fort Worth, Texas 76106 • (817) 740-3600 • Fax (817) 740-7600 • www.escl l .net
ESC Region XI Contract
2005-2006
District/Charter School Membership
Commitment Form
Billing to districts/charter schools will occur on October 2, 2005, based on actual enrollment.
Payment is due upon receipt of invoice and may be paid quarterly or annually.
ESC REGION XI
Cost
Extended
BASIC CONTRACT FEE
$650.00 per district
$650.00
COOPERATIVE FEES:
Instructional Services Cooperative
$.85 per ADA
(2004-2005 refined ADA)
2:59 -L)193
n `�
-Credit by Exam
(Signature required on attached contracts. Must belong
to Instructional Services Contract to access these
,�GQ q -aO a '� A pyq
services.
Educational Technology, Distance Learning, Library and
$1.85 per ADA
v
Instructional Media Services Cooperative
(2004-2005 refined ADA)
Superintendent and School Board Training
$800.00 per district
u
Administrative Services Cooperative
$.30 per ADA
(2004-2005 refined ADA)
TOTAL
We hereby agree to pay for the contracted service as indicated above.
Education Service Center Region XI
School District/Charter School
Superintendent/Director Executive Director
Date
Date
Please return commitment form and other signature pages by May 9, 2005, to the address
below. An original will be returned to you for your records.
Jennifer R. Coffey
ESC Region XI
3001 North Freeway
Fort Worth, TX 76106
2
Basic ESC Region XI Contract
for Comprehensive Services
District/Charter School Membership
When your district/charter school contracts for one or more of the four cooperatives,
ESC Region XI support assures quality services in the following areas:
• Communication and dialogue with school district personnel on pertinent state
and federal legislation;
• Information dissemination of rules, regulations, standards, and other legislative
and agency mandates;
• Technical assistance regarding performance based monitoring and accountability
activities;
• Telephone technical assistance;
• On-site technical assistance at a reduced cost;
• Other ESC Region XI services such as textbook preview center, online catalog
and registration for ESC Region XI Professional Development Opportunities,
coordination of special interest networks, ESC Region XI Directory, and an
annual report of ESC Region XI workshops attended by district staff;
• E-mail services;
« 50% reduction of fees for on-site training in your district/school;
• TASA Study Group meetings quarterly; and
« Superintendent cluster meetings quarterly.
3
Region XI Instructional Services Cooperative
(District/Charter School Membership)
The Instructional Services Cooperative includes services in the following areas:
• All curriculum content areas (English language arts, math, science, social studies),
pre -K-12
• Curriculum alignment and integration
• Instructional strategies for all students, including special populations
• Integration of technology into instruction
• Texas Assessment Program, including TAKS, SDAA II, LDAA, RPTE, TELPAS,
TPRI, Tejas LEE
• Instructional assessment
• Data disaggregation and analysis for improvement planning, including instructional
supports, professional development planning, family involvement, etc.
• State and federal accountability systems
• Compliance with federal and state requirements, including NCLB, IDEA, Migrant,
Bilingual, Title I -V, Performance Based Monitoring Analysis System Compliance,
Financial Compliance, Special Education Compliance and Interventions, Dyslexia,
Advanced Academics, Career and Technology Education, Early Childhood,
Compensatory Education, Transition
• Health, P.E., health-related support services (e.g. vision/hearing screening, school
nurses, etc.)
• Classroom managementibehavior management
• Supports for all special populations (e.g. students with disabilities, bilingual/ESL,
etc.)
• Instructional support to low performing campuses/districts/charter schools
• Family involvement
• Related and support services (speech/language pathology, counselors, diagnosticians,
psychologists, OT/PT, assistive technology, etc.)
• Program evaluation
Contracting districts/charters will receive the following services:
• Reduced (half of non -contract fee) or no cost professional development
• Onsite training and technical assistance at a 50% reduction in cost
• Unlimited telephone, e-mail, face-to-face technical assistance at no cost
• No cost informational meetings for job alike groups
• Regular electronic updates for Instructional Leaders and other specialized groups
• Ongoing support for compliance requirements
FEE: $.85 per ADA
On site training - $650/day per consultant for contract members
On site training - $1300/day per consultant for non -contract members
ESC CONTACT: Dr. Francine Holland, Deputy Executive Director, Instructional Services
M
ESC Region XI
Credit By Exam Purchasing and Testing Co-op
The Education Service Center Region XI agrees to provide the following services to Credit By Exam Purchasing
and Testing Co-op members:
■ Set dates for required testing and provide member districts with schedule for testing;
■ Order test needed per the member districts registrations;
■ Administer the tests per the established schedule;
■ Provide site for test administration;
• Provide member districts a sample copy of a notice, in English, for publicizing the CBE testing;
■ Provide member districts with sample policy or procedures as appropriate; and
■ Bill each member district per exam at one of the following rates:
• 25 per exam plus the cost of each exam, for Instructional Services contracted districts
(districts will be billed at full rate for no-shows),
$50 per exam plus the cost of each exam for all other non -contract districts, or
$100 per exam plus the cost of the exam for non -Region XI districts/schools and home -
schooled students.
As a member of the Region XI Credit By Exam Collaborative, ISD
agrees to provide the following:
■ Designate a person within the district to serve as the member district's contact;
■ Conduct a conference with students pursuing CBE. Stress the following: 1) limit of two, 3 -hour tests per
day, 2) district will be billed full fee for all no-shows, 3) all CBE testing conducted at ESC XI, 8:00 AM -
4:00 PM; and 4) student provides own sack lunch.
■ Conduct registrations within the district, collect registrations and mail/fax to ESC's Region XI CBE Co-op
contact within required registration timelines (no late registrations will be accepted);
■ Publicize legal notices regarding CBE testing;
■ Provide any additional items for assessment that are a part of the ISD's curriculum;
■ Receive the test scores provided by the test contractor;
■ Provide at least oneep rson from each member district to proctor testing and to supervise the students from
its district;
■ Remit the cost of each exam ordered and the ESC user fee per test when billed; and
■ Determine district transportation arrangements for students to and from the testing site.
This agreement between and ESC Region XI pertains
to examinations for acceleration and credit retrieval, grades 1-12 (not kindergarten), for the period of
September 1, 2005 — August 31, 2006. Fees are based oil costs incurred by ESC XI. See attached Credit By Exam
rules: Texas Education Code and Texas Administrative Code.
The credit by examination contact for the Education Service Center Region XI is Debora Brown. She can be
reached at (817) 740-7592, or deborabrown(a),esc l l .net or Fax: (817) 740-7684.
Superintendent
Date
ESC Region XI Executive Director Date
Print name of ISD contact for CBE Collaborative Phone No. E -Mail address
Please return contract by May 9, 2005, to the address below. An original will be returned to you for your records.
Jennifer R. Coffey
ESC Region X1
3001 North Freeway
Fort Worth, TX 76106
5
Education Service Center Region XI
Credit by Examination Calendar
2005-2006
Cycle 1: July 1, 2005 - December 31, 2005
Testing Dates Registration Deadlines
July 5, 2005
Tuesday
May 17, 2005
July 6, 2005
Wednesday
May 17, 2005
July 7, 2005
Thursday
May 17, 2005
October 20, 2005
Thursday
September 2, 2005
October 21, 2005
Friday
September 2, 2005
Cycle 2: January 1, 2006 - June 30, 2006
Testing Dates
Wednesday
Registration Deadlines
February 27, 2006
Monday
January 25, 2006
February 28, 2006
Tuesday
January 25, 2006
June 29, 2006
Thursday
May 25, 2006
June 30, 2006
Friday
May 25, 2006
Cycle 3: July 1, 2006 - December 31, 2006
Testing Dates
July 5, 2006
Wednesday
July 6, 2006
Thursday
October 12, 2006
Thursday
October 13, 2006
Friday
Registration Deadlines
June 1, 2006
June 1, 2006
September 14, 2006
September 14, 2006
All testing will take place at the Education Service Center Region XI, 3001 N. Freeway, Fort Worth, Texas.
CBE Contact: Debora Brown, 817-740-7592
0
Educational Technology, Distance Learning, Library and Instructional Media
Services — Public and Charter Schools
2005-2006
The Department of Educational Technology offers the following services and discounts for
districts that pin the Educational Technol ogy, Distance Learning, Library and Instructional
Media Services Cooperative:
Free Access to Licensed Videostreaming (Digital video resources) for teachers and students to
use in the classroom. Teachers have immediate access to download and use licensed
digital videos, video clips and related teacher and student resource materials. Districts
have been provided a videostreaming caching server to assist with videostreaming in the
district. Additional titles will be made available at no additional cost during the year from
the licensed collection at the Center. Additional digital video content from other digital
vendors may be licensed through the Center for a cooperative licensing fee. (Vote:
Nonparticipating districts must erase all previously downloaded and duplicated licensed
materials.)
Free Campus Placement of Licensed Videos for teachers to use in the classroom. A $5
duplication fees applies to cover the cost of the tape or CD-ROM dome titles are
available in high resolution CD-ROM format) duplication, labeling, case and delivery.
As a result, teachers have immediate classroom access to licensed video materials. Mote:
Nonparticipating districts must return all previously duplicated and licensed materials.)
Free On-line Informational Resources such as Facts on File andbr K2 Teaching and
Learning Center and discounts on other on-line resources selected and purchased by the
district or campus through the regional purchasing cooperative such as the Digital
Kowledge Central (3ritannica, NewsBank, a nd EBSCO) Groliers, Gale, and others.
Free Technical and Planning Assistance for Technology, Distance Learning, Library, and
Instructional Media including but not limited to
♦ Integrating technology into the curriculum addressing the TEKTA$,
♦ On-line resources,
♦ Distance learning design and implementation,
♦ Development of technology plans,
♦ Development of library media programs based on state and national library
standards,
♦ Library automation systems,
♦ E -Rate application assistance,
♦ Internet integration and usage, and other related areas
♦ ePlan application and review
♦ Title IID application and review
Discounted pricing on duplication of Audiotapes including Textbooks -on -Tape and
Literature -on -Tape $2.50 vs. $3.50 per audiotape)
Discounted pricing on duplication of Non -licensed Videotapes such as tapes made available
through TEA, RETN Sessions, TETN Sessions, satellite broadcasts, and other providers.
$5.00 vs. $10.00 per title) 7
Discounted Professional Development
➢ On-line Professional Development via live and archived videostreaming �0%
Discount`
➢ Regional workshops published via the on-line Catalog $0 vs. $80 per day per person
➢ Contracted customized workshops $650 vs. $1,300 per day per contracted workshop)
➢ Tech Academy 40 days of training for an Instructional Leader to develop technical
skills $800 vs. $1,600 per person)
➢ High Tech Academy days of high le vel application training $800 vs. $1,600 per
person)
➢ Campus Based Technology Integration Specialist -Contracted mentoring at the campus
level for jest in time professional devel opment. $650 a day vs. $1,300 per contracted
day;suggested 12 days minimum)
➢ Using on-line Resources in the Classroom - $0 per day per person or $2,600 contracted
academy vs. $80 and $5,200)
➢ Library Academy 40 sessions for school libr arians $300 vs. $600 per person or $30 vs.
$60 per session]
➢ A -Certification Training 5 days per sess ion at $0 a day plus materials vs. $80 per day
plus materials *
➢ Other Academies and Programs at a 50°,discount
➢ Online web -based professional development for integrating technology into the
curriculum andbr preparing to participate in Texas TTCC
Discounted On-line Resources over the Region XI Telecommunications Network PETN)such
as Novanet, library reference resources, on-line instructional resources, and other
reference and database materials.
Membership in the Technology Advisory Committee where designated district staff members
receive updates related to educational technology, telecommunications, library and
instructional media developments, have opportunity to provide feedback on programs and
services, and participate in training and technical assistance. Information regarding state
and federal regirements and grants are discussed and shared.
* Title IID Shared Services Arrangement -Participation in this Contract is a pre-regisite to
participation in the regional Title IID Shared Services Arrangement. Under the Title IID
SSA, district staff can participate at ho cost'in the re gionally calendared technology
professional development, in the Texas Teacher Technology Competencies Certification
program, and in a variety of electronic field trips via the regional network.
FUNDING SOURCE: Local Contract
MEMBERSHIP FEE: $ 1.85 per ADA plus Discounted fees as noted
ESC CONTACT: Dr. Randal Douglas
Director for Educational Technology
ESC Region XI
Administrative Services Cooperative
(District Membership)
2005-06
The Administrative Services Division is offering this portion of the ESC XI contract to school
districts that would like to purchase administrator development and support services. The
concept of the Field Services Co-op is now covered under this contract. The Administrative
Services Cooperative applies to all district superintendents, central office staff, principals,
assistant principals, and all educators in leadership roles.
Administrator Development and Support Services include:
• TEASBEC ruletegulation dissemination and in terpretation including individual district
support and assistance
• Communication Networks -Superintendent Cluster Meetings, Principal Network
Meetings and Superintendent Book Studies
• Opportunity for district participation in Region XI Continuous Improvement Consortium
and The North Texas Leadership Capacity Building Collaborative
• Nationally recognized administrator training andbr products (ee reduction)
• Administrator Assessment Services (ee reduction)
• SBEC Principal Standards -Based administrator development sessions (all ESC M
sessions are aligned to Region .0 Principal/Assistant Principal Assessment data) (ee
reduction)
• Customized, on-site leadership development sessions focused on specific district6ampus
needs (ee reduction)
• Principal Induction Services including Mentor Training and First Time Administrator
Academy (ee reduction)
• SuperintendentPrincipal Appraisal Training and Support
• Site -Based Decision Making Training and support Including surveys)(ee reduction)
• PDAS certification, assistance, and support in conjnction with Instructional Leadership
Development (LD)training and certification (ee reduction)
Fee: $ .30 per 2003-04ADA
On-site workshops: $650 per day per consultant for Contract Members
On-site workshops: $1300 per day per consultant for Non Contract Members
ESC Contact: Ann Hoover, Director, Administrator Development and Support
6
ESC Region XI
Superintendent and School Board Member Training Cooperative
District/Charter School Membership
2005-06
This portion of the ESC contract provides school board members and superintendents access to
all continuing education activities for which school board training credit is awarded by ESC
Region XI.
Contracting districts will receive the following services:
ESC Region XI is a state -approved sponsor and offers approved programs in which
school board members can participate and receive school board member training credit.
Fee 2005-2006 training to member districts will include:
➢ 2 hours Level I Texas Education Code Update Training.
➢ 3 hours of Level I Texas Education Code Orientation Training.
➢ Hot Topic nights Level III Training.
• ESC Region XI will occasionally host and sponsor other groups that provide school
board member training.
• ESC Region XI staff will be available to contract with districts to customize school Level
II Team of Eight and Level III board member training,
➢ School Board Planning and Goal Setting sessions
Fee: Members:
$800 per District
Individual Board member fees: No Cost
On-site workshops $300 per three-hour session per board
On-site workshops $300 per three-hour session per cluster
Other recognized national or state workshops will be offered at a
reduced rate
Non-members:
Individual board member fee to attend workshop: $65
On-site workshops $500 per three-hour session per board
On-site workshops $500 per three-hour session per cluster
Other recognized national or state workshops will be offered at the
regular rate
ESC CONTACT: Ann Hoover, Director, Administrator Development and Support
10
The Business Center
Contract
Education Service Center
3001 North Freeway
BUSINESS CENTER CONTRACT
EDUCATION SERVICE CENTER REGION XI
TABLE OF CONTENTS
Article I Statement of Services...................................................................... 3
Article II Term of Services............................................................................. 3
Article III Payment for Services .................................................... ................. 3
Article IV Responsibilities............................................................................. 3
Article V Additional Business Center Services......................................................5
Article VI Termination of Services.................................................................... 5
Article VII Commitment for Services................................................................... 6
Article VIII Authorization for Services..................................................................6
2
BUSINESS CENTER CONTRACT
EDUCATION SERVICE CENTER REGION XI
ARTICLE I - STATEMENT OF SERVICES
The Business Center agrees to perform the business and computer services that are described in the
following sections. All services, which are to be provided for hccLdQwq by The
Business Center, are shown in the following sections. If changes in the specified services become
desirable, an additional supplement shall be made between Lk Mo ke A_,c,c�Q:yn,4and The
Business Center. J
ARTICLE II - TERM OF SERVICE
. `W s -t )c ke-
This agreement covers services that are to be performed for during the period
beginning8"aI- �_ and ending 6 ,
ARTICLE III — PAYMENT FOR SERVICES
All services will be invoiced at the beginning of the contract period.
ARTICLE IV - BUSINESS CENTER RESPONSIBILITIES
The Business Center will be responsible for performing the accounting functions for
SIJ Q -s W1ke- A -c ,P-,,, s4 , in full compliance with the TEA Financial Accountability
System Resource Guide. 4ricluded in the accounting functions to be performed by The Business
Center are the following:
■ Post cash receipts
■ Encumber purchase orders
■ Post and print finance checks
■ Post budget amendments and journal entries
■ Balance general ledger and funds prior to month closing
■ Close files monthly and print end -of -month reports
■ Bank account reconciliations
• Prepare 1099's at calendar year-end
■ Close out fiscal year
■ Prepare budget worksheets
■ Input budget into RSCCC
■ Perform and maintain all file backups
DUTIES OF
■ Procure all necessary finance check stock and other supplies
■ Perform daily functions including such tasks as
BUSINESS CENTER CONTRACT
EDUCATION SERVICE CENTER REGION XI
- Obtaining vendor information
- Preparing purchase orders and other payment request forms (i.e., travel
reimbursements, payment authorizations, etc.)
- Tracking purchase orders from the time of issuance to the time the
merchandise is received and the purchase order is paid
- Disbursing checks to vendors
- Receipting cash collected
• Submit the following to The Business Center for processing by designated cut-off
dates (all paperwork must be properly coded)
- Deposit slips
- Purchase orders
- Invoices
• Distribute 1099's to vendors and submit reports to IRS
■ Execute all bank transactions and investments
■ Prepare budget
All accounts payable information must be submitted to The Business Center by the assigned due
dates to ensure adequate time for accurate processing.
PAYROLL
The Business Center will process monthly payrolls. All payroll transactions will be merged into
the Finance System. As a part of the payroll process, The Business Center will perform the
following functions:
■ Maintain employee information on RSCCC
■ Post payroll and employee leave transactions
■ Run payroll calculations
■ Post payroll
• Print employee and payroll deduction checks
■ Print standard payroll reports
• Create and post general journal entries
■ Interface payroll and finance
• Prepare and submit monthly TRS reports utilizing TRAQS
■ Transfer TRS payment utilizing TexNet
■ Prepare and submit quarterly TWC reports through TASB website
■ Prepare 941 reports and submit utilizing Telefile
■ Prepare and print W -2's at calendar year-end
■ Establish and update next -year payroll files
■ Run August accruals
■ Perform and maintain all file backups
■ Prepare and submit electronic funds transfer file to bank
BUSINESS CENTER CONTRACT
EDUCATION SERVICE CENTER REGION XI
DUTIES OF
• Procure all necessary payroll check stock and other supplies
■ Perform daily functions including such tasks as
- Compiling the basic demographic information and the information required to
calculate payroll amounts, such as deductions and Cafeteria 125 options for all
new employees
- Keeping track of changes to the payroll
- Compiling and verifying information required to calculate payroll amounts for
substitutes and hourly employees
• Submit all payroll information to The Business Center for processing by
designated cut-off dates (all paperwork must be properly coded)
• . Distribute employee and payroll deduction checks
• Deposit payroll taxes
• Distribute employee W -2's and submit reports to IRS
• Sign and submit the 941 and W3 reports to the appropriate entities
All payroll information must be submitted to The Business Center by the assigned due dates to
ensure adequate time for accurate processing.
ARTICLE V - ADDITIONAL BUSINESS CENTER SERVICES
The following Business Center services are available in addition to the Budget, Finance, and
Payroll/Human Resources (Prices on Request):
■ Budget and Financial Planning
■ Customized Board Reports
■ Internal Auditing
■ Federal Grant Financial Reporting
■ Audit Preparation and Reports
■ Financial Consultation
ARTICLE VI — TERMINATION OF SERVICES
This contract may be terminated by either W QST W -.o or the Education Service
Center Region XI in the event either party fails to perform according to the terms of this Contract
upon thirty (30) days written notice to the other party.
BUSINESS CENTER CONTRACT
EDUCATION SERVICE CENTER REGION XI
ARTICLE VII - COMMITMENT FOR SERVICES
Client Name: Rcad G-� �(
I Business & RSCCC Services:
Full Charge Bookkeeping Services $
Payroll Services $
Full Service Finance and Payroll $ 4J t o 0
Additional Services:
Total Commitment:
N
$,4.o" Soo
Please contact Education Service Center Region XI Business Center for Pricing and Services.
ARTICLE IX — AUTHORIZATION FOR SERVICES
-'icCQ A c has approved this contract with The Business Center in the amount
of $ 2 SOD J
Date Superintendent
This Contract is accepted by Education Service Center Region XI as indicated above.
Executive Director
Education Service Center Region XI
WESTLAKE ACADEMY
MEMO
TO: President and Board of Directors of Westlake Academy
FROM: Trent Petty, CEO
DATE: September 19, 2005
SUBJECT: Regular Meeting of September 26th, 2005
ITEM:
Consider a resolution authorizing the adoption of an Integrated Pest Management (IPM)
program for school districts as required by Chapter 1951 of the Texas Occupational Code
of the Texas Structural Pest Control Board Law and Regulations.
RECOMMENDATIONS:
Staff recommends approval.
BACKGROUND:
The State of Texas requires all schools and school districts to adopt and maintain an
official integrated pest management (IPM) program. This is based on the Texas
Occupational Code, Chapter 1951, of the Texas Structural Pest Control Board Law and
Regulations. This board established standards for an integrated pest management
program for the use of organic materials, pesticides, herbicides, and other chemical
agents to control pests, rodents, insects, and weeds at all school buildings and
surrounding facilities in the school district.
The object of an TPM program is to protect the students, staff and environment by first
identifying and assessing the type of pest, followed by how and why they are gaining
access to the buildings. This program will establish the guidelines on the type of action
needed to reduce the numbers of pests and it allows the opportunity for the staff and
students to play a key roll in the controlling of the pests both indoors and outdoors. The
program requires the school district to use the least toxic methods available to control
pests, rodents, insects and weeds and also provides a list of products schools are allowed
to use in their applications. We, as a Town, will always explore all organic options first
before other methods are applied.
The costs involved in implementing this program are for the purchase of minor
equipment and barrier supplies. The funding for this is included in the Town's General
Fund, 2005-2006 budget.
WESTLAKE ACADEMY
RESOLUTION NO. 05-07
A RESOLUTION OF THE BOARD OF DIRECTORS OF WESTLAKE ACADEMY
AUTHORIZING THE ADOPTION OF AN INTEGRATED PEST MANAGEMENT
(IPM) PROGRAM.
WHEREAS, under Chapter 1951 of the Texas Occupations Code of the Texas Structural
Pest Control Board Law and Regulations requires Texas schools and school districts to adopt the
methods and practices of structural pest control that are necessary to protect the public's health
and welfare and prevent adverse effects on human life and the environment.
WHEREAS, the Westlake Academy Board of Directors authorizes the adoption of an
IPM program that incorporates the standards established by this program; and
WHEREAS, the Westlake Academy Board of Directors finds that the passage of this
resolution is in the best interest of the Academy students, staff, and general public's health and
welfare; both for school buildings and surrounding facilities.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF
WESTLAKE ACADEMY:
SECTION 1. That the Board of Directors of Westlake Academy hereby adopts the IPM
statement and policy.
SECTION 2. That this Resolution shall become effective upon the date of its passage.
PASSED AND APPROVED ON THIS 26th DAY OF SEPTEMBER, 2005.
Scott Bradley, President
ATTEST:
Jean Dwinnell, Secretary .rrent Petty, Chief Executive Officer
APPROVED AS TO FORM:
L. Stanton Lowry, Town Attorney
Westlake Academy Integrated
Pest Management Program
Westlake,
1-1
Table of Contents
1. Integrated Pest Management Program
I. Policy Statement
II. IPM Management
III. Pest Management Objectives
IV. IPM Cycle
V. Indoor IPM Strategies
VI. Outdoor IPM Strategies
VII. Chemical Pesticide/Herbicides
VIII. Evaluation and Recordkeeping
2. Training Records
3. Material Safety Data Sheets
4. Action Thresholds
5. IPM Materials List
6. Completed Approval forms for Red and Yellow List Product
7. Registration Notification for Pesticide Application
8. Notice of Pest Control Treatment
9. Commercial and Non -Commercial Pest Control Use Records
10. Recordkeeping
Pod A -D
Pod E -F
Pod G
Integrated Pest Management Program
I. Policy Statement
Structural and landscape pests can pose a significant problem to people, property and the environment.
Pesticides and herbicides can also pose risks to people, property, and the environment. It is therefore the
Policy of Westlake Academy to incorporate Integrated Pest Management (IPM) procedures for control of
structural and landscape pests.
Pest are populations of living organisms (animals, plants, microorganisms) that interfere with the day-to-
day operations of Westlake Academy (WA). Strategies for managing pest populations will be influenced
by the pest species and whether that species poses a threat to the students, staff, property and/or the
environment. Pest management plans will be developed for the Academy and will include pest
management measures.
Pest will be managed to reduce any potential human health hazards to protect against a significant threat
to public safety, to prevent damage to Academy structure or property, to prevent pests from spreading into
the community and to, enhance the quality of life for students and staff.
The choice of using chemical pesticides will be based on a review of all other known options and a
determination that these options are not acceptable or feasible. Cost or staffing consideration alone will
not be adequate justification for use of chemical control agents. Selected non -chemical pest management
methods will be implemented, whenever possible to provide the desired control. It is the policy of WA to
utilize IPM principles to manage pest populations adequately. The full range of alternatives, including no
action will be considered. When it is determined that a pesticide or herbicide must be used in order to
meet the pest management goals, the least hazardous material will be chosen.
The IPM Coordinator, Administrator and staff will be educated about the potential school pest problems
and the IPM policies and procedures to be used to achieve the desired pest management objectives.
The IPM Coordinator will maintain records of pesticide and herbicide use and will notify the Academy
staff and students of upcoming pesticide treatments. Notices will be posted in designated areas at each
site.
Pesticide purchase will be limited to the amount authorized for use in one year. Pesticide will be stored
and disposed in accordance with the label directions and state regulations. Pesticides will be stored in an
appropriate secure site not accessible to students or unauthorized personnel.
Pesticide applicators will be educated and trained in the principles and practices of integrated pest
management and use of pesticides. They will follow regulations and label precautions. Applicators will
be certified and comply with the Academy policy.
0
II. IPM Management
The IPM Coordinator will be trained through a Texas State Pesticide Control Board approved IPM
Coordinator training course. The IPM Coordinator will design a pest management system and maintain
IPM Policies. The IPM Coordinator is the person who observes and evaluates the site or directs others to
do so and decides what needs to be done to achieve the site management objectives.
WA will contract with a commercial pest control company(s) to meet the needs of the facility. The
contractors will make detailed site-specific recommendations for structural and procedural modifications
to achieve pest suppression. The contractor shall provide evidence of sufficient expertise in pest control
and IPM principles and practices.
The WA IPM program includes educating all that is involved in the program. This education should
include the administrators, teachers and auxiliary staff.
III. Pest Management Objectives
• Manage pests that may occur on campus to prevent interference with the learning
environment of the students
• Eliminate injury to students, staff and others
• Preserve the integrity of the buildings and structure
• Provide the safest playing or athletic surfaces possible
IV. IPM Cycle
• INSPECTION — Inspection of all facilities and grounds will be conducted monthly basis
by district personnel or by pest management contractors.
• IDENTIFICATION — Accurate identification of pest is a vital part of ensuring that proper
control methods will be used. Local resources will be used to help in identification.
• ACTION — Habitat modifications, exclusions, repair, and sanitation efforts will be the
first actions considered. Action threshold will be considered before any other actions are
considered. Then action threshold will reflect how many pests can be tolerated for a
specific site. The presence of some pests does not in itself necessarily refigure action.
• EVALUATION — If it is determined that further action is needed then there will be a
follow up with an appropriate pesticide approved by the IPM Coordinator
V. Indoor IPM Strategies
• Typical Pests: Mice, Rats, Cockroaches, Ants, Flies, Spiders, Termites, and
Microorganisms
• Entryways: Doorways, Overhead doors, Windows, and Openings around pipes, Electrical
fixtures and Duct(s).
1. Keep exterior doors shut when not in use
2. Place weather stripping around doors
3. Caulk and seal openings in walls
4. Keep vegetation at least one foot from the structure
• Classrooms/Offices: Including Performance Hall, Gymnasiums, Hallways, Offices and
Classrooms
1. Allow food and Beverages only in designated areas
2. Keep indoor plants healthy
3. Keep areas dry as possible by removing standing water and water damaged
and wet materials
4. In the all class rooms store animal foods in sealed containers and regularly
clean cages
5. In all areas remove dust and debris
6. Routinely clean lockers and desks
7. Frequently vacuum carpeted areas.
• Food Preparation and Serving Areas: Dinning Hall, Kitchen, Teacher's Lounge, Vending
Machine areas and Food Storage Rooms
1. Store food in containers that are inaccessible to pest
2. Store waste in containers that are inaccessible to pests
3. Remove all waste at the end of each day
4. Place screens on vents, windows and floor drains.
5. Remove all food debris including crumbs
6. Fix dripping faucets and other water leaks
7. Promptly clean food preparation equipment after use
8. Caulk or paint to seal cracks and crevices
• Rooms with Extensive Plumbing: Bathrooms, rooms with sink, locker rooms and crew
spaces.
1. Promptly repair leaks and correct other plumbing problems
2. Routinely clean floor drains, strainers and grates
3. Keep areas dry
4. Store paper products or cardboard boxes away from moist areas and direct
contact with the floors.
• Maintenance Areas: Mechanical rooms, Janitorial rooms, etc.
1. Allow eating only in designated eating rooms
2. Clean trash cans regularly
3. Use plastic liners in trashcans
4. Keep areas clean and dry as possible
5. Store paper products or cardboard boxes away from moist areas and direct
contact with the floors and walls.
VI. Outdoor IPM Strategies
• Typical Pest: Mice and Rats. Turf Pest such as board -leaf and grassy weeds. Insects such
as beetle grubs or sod webworms and turf disease.
• Ornamental pest such as plant diseases, insects such as trips, aphids, Japanese beetles and
bagworms.
• Parking Lots, Loading Docks, Refuse Dumpsters
1. Regularly clean trash containers and gutters
2. Regularly remove all waste and paper debris
3. Secure lids on trash containers
4. Repair cracks in pavement and sidewalks
5. Provide adequate drainage
• Turf: Lawns, Athletic Fields and Playgrounds
1. Select turf types best adapted for the area
2. Adjust mowing height to grass type
3. Vary mowing patterns to reduce soil compaction
4. Do not over or under water turf water in the "A.M."
5. Provide good drainage
6. Periodically inspect turf for evidence of pest or diseases
7. Have soil analyzed to determine fertilizer requirements
8. Time fertilizer applications on an appropriate time
9. Aerate soil periodically
• Ornamental Shrubs and Trees
1. Apply fertilizer to annual and perennials during active growing season
2. Apply fertilizer to trees and shrubs early in the growth season or during the
dormant season
3. Prune branches to improve plants and prevent access by pest to structures
4. Periodically inspect plants for evidence of pest or disease
5. Remove susceptible plants if a plant disease recurs and requires too many
resources to keep healthy
6. Select replacement plants from among the disease resistant types
Pesticide/Herbicide Applications
1. The IPM coordinator must approve applications
2. An appropriate application uses the least toxic and most effective pesticide or
herbicide
3. Applications should be applied by qualified applicators
4. Applications will be applied when occupant are not expectedt to be present for at
least 12 hours. A sign will be posted 48 hours before the application.
5. Applications will be applied according to label directions
6. Proper protective clothing or equipment will be used when applying chemicals.
7. Areas will be properly vented after application.
• Storing Pesticides
1. Pesticide and herbicides will be stored off site or in buildings that are locked and
inaccessible to all undesignated personnel. The storage area will have adequate
ventilation.
2. Pesticide and herbicides will be stored in separate locations.
3. Storage facilities will be such that the risk of flooding and contaminating the
environment will be minimal.
4. The storage are will be free of ignition sources
5. All pesticide and herbicides will be stored in their original containers with secure
lids.
6. If pesticide and herbicides are stored in occupied buildings precautions will be
taken to ensure that the air in the storage space has no chance of mixing with the
air in the central ventilation system. Containers will be inspected routinely for
leaks.
Posting and Notification
State law requires schools to notify students and staff of impending pesticide applications 48
hours in advance. Notices will be posted in the areas to be treated.
VII. Evaluation and Recordkeeping
1. Recordkeeping allows the IPM Coordinator to evaluate the IPM Program.
2. A pest management log will be maintained for the district and kept in the office of
the IPM Coordinator. It will include pesticide use records that meet the requirements
of the Structural Pest Control Board.
3. Copies of the Integrated Pest Management Plan will be kept in the Director Head of
School Office and the IPM Coordinator's Office.
4. A copy of the EPA -registered label and the current MSDS for each pesticide and
herbicide product used on WA property.
5. The Following forms will be filled in the IPM Coordinator's Office.
a. Approval for Yellow and Red List Products
b. Emergency Treatment Request
c. Registration Notification Documentation
d. Pest Management Log
e. Incidental Use Letters
f. Documentation of Training
g. Prioritized list of needed structural and landscape improvements
h. Request/Complaints relating to pest problems
i. Contracts and records dealing with professional pest control services.
END OF SECTION
MR
Section Two:
Training records
Section Three:
Action Thresholds
10
IPM Action Thresholds
The following guidelines are set in place to assist WA in establishing the point at which "Action" is taken
to reduce a pest number. These "Action Thresholds" shall be reviewed and will be adjusted as necessary.
Ants (common house-infestin
• Classrooms and other public areas: 5 ants per room
• Infirmary: 5 ants per room
! Kitchen: 5 ants per room
• Maintenance and storage areas: 20 ants per 100
square feet in two successive monitoring periods
• Outside grounds: 2 field ant mounds per
250 square feet
Ants (Carpenter)
• Classrooms and other public areas: 3 ants per room
• Infirmary: 3 ants per room
• Kitchen: 5 ants per room
• Immediate action if ant colony inside or within 25 feet of any building
Ants (Fire)
• Classroom and other public areas:
• Infirmary:
• Kitchen:
• Maintenance and Storage areas:
• Outside Grounds:
3 ants per room
3 ants per room
3 ants per room
10 ants per 100 square feet in two successive monitoring periods.
Any fire ant mound
BaQworms
• Control on conifers when two (2) or more large bags per tree or bush. In light infestations, hand pick
and destroy; in heavily infestations, spray it with a "Systemic" like product.
Bees (Honey)
• Classrooms, Infirmary, Kitchen and Public Areas: 3 bees
• Maintenance areas: 10 bees
• Outdoors: No Action unless children are threatened and to be relocated by qualified beekeepers
whenever possible. Handled by a qualified beekeeper whenever possible.
Bees Bumble)
• Classrooms, Infirmary, Kitchen and Public areas:
• Maintenance areas:
1 bee
3 bees
• Outdoors: Action necessary if communal nest are present in student activity area. Also action
whenever children are threatened.
Bees (Carpenter)
• Classrooms, Infirmary, Kitchen and Public Areas: 3 bees
• Maintenance areas: 5 bees
• Outdoors: 1 carpenter bee per 5 linear feet if susceptible, unfinished wood. Also action whenever
children are threatened. Handled by qualified beekeeper whenever possible.
Cockroaches
• Classrooms and other public areas: 4 per room
o If 4-10 cockroaches track down infestations, review sanitation, trash handling, clutter, open
equipment, check accessible areas; vacuum and otherwise clean room and apply baits (see
Texas Structural Pest Control Regulations) or other insecticides as necessary.
• Infirmary: 3 cockroaches per room
• Kitchen: 3 cockroaches per room
• Maintenance areas: 5 cockroaches per room
• Outside grounds: No action unless noticeable infestation
Crickets
• Classrooms and other public areas: 5 crickets per room
• Infirmary: 3 crickets per room
• Kitchen: 5 crickets per room
• Hallways: 10 crickets per hall
• Maintenance areas: 10 crickets per room
• Outside grounds: No action unless causing problems
Grain and Flour nests
• Found in food for human consumption: 1 per package or
container
• Pet food: 1 if escaping from
packaging
House Flies
• Classrooms and other public areas: 5 flies per room
• Infirmary: 2 flies per room
• Kitchen: 2 flies per room
• Maintenance areas: 8 flies per room
• Outside grounds: 10 flies around any one trashcan or 20 flies around a dumpster.
12
Landscape plants (genera)
• Whenever pest damage approaches 10 percent per plant
Lawn pests (insects, nematodes, disease)
• Whenever visible damage approaches 10 percent in any 100 square foot area
Lice (head or body)
• Take no action: refer to nurse
Mice:
• Indoors: Any mouse sightings or evidence of mice (droppings, tracks, etc) triggers pest management
action.
• Outdoors: Any noticeable burrows or activity in student areas
Millipedes
• Classrooms and other public areas: 5 millipedes per room
• Infirmary: 3 millipedes per room
• Kitchen: 3 millipedes per room
• Maintenance areas: 10 millipedes per r0om
• Outside grounds: No action unless noticeable infestation
Pigeons
• Roof ledges: 5 per building for 3
consecutive inspections
• Public areas or roof: Whenever droppings accumulate more than 1/2 —inch or nests obstruct gutters or
equipment
Poison Ivy
• Student activity areas 1 plant
• Wooded areas: No control necessary unless path or student activity area.
Rats
• Indoors: Any rat sighting or evidence of
rats (such as droppings, tracks) triggers pest management action
• Outdoors: Any active burrows or activity
Scorpions
• Indoors:
triggers pest management action
• Outdoors:
Silverfish
• Library, files, and book rooms:
• Other indoor areas:
1]
Any sightings of scorpions
If students are threatened
3 per room
5 per room
13
Spiders
• Black Widow or Brown: Take immediate action
• Other Spiders:
o Classrooms: 2 spiders per room
o Infirmary: 2 spiders per room
o Kitchen/Cafeteria: 3 spiders per room
o Hallways: 3 spiders per room
o Maintenance and unoccupied areas: 5 spiders per room
o Outdoors: only if in large numbers causing problems.
Tent Caterpillars
• Desirable ornamental plants: 1 tent or egg mass per tree
• Woodland trees or non -ornamental trees: If potentially damaging, aesthetically intolerable or after
two complaints in two weeks (to prevent repeated infestation remove wild cherry hosts)
Ticks
• Outdoor - Any species: 3 ticks of any species
keep wooded and areas of low student activity grass and weeds trimmed.
• Blacklegged ticks: Treat wood edges and if
moderate to heavy take action.
Weeds
• Lawns: Whenever weeds approach 15 percent in any 100 square foot area
• Ornamental Planting: Whenever competing with ornamental plants or whenever aesthetically
displeasing.
Yellow4 ackets/Hornets
• Classrooms and public areas: 1 yellow jacket or hornet and
any area if children are threatened. --------
• Outdoors: Action necessary if nests are present in or near student a vi area.
• Trash can or dumpster: 10 in 10 minutes at trash can or
dumpster
END OF SECTION
#� 14
Section Four
IPM Materials List
And Materials Safety Data Sheets (MSDS)
See Volume Two for MSDS information
15
Material List Ranking
As per the Structural Pest Control Board Laws and Regulations (October 2001) 595.11(h) Pesticides
approved for use on school property must be mixed outside student occupied areas of the building and are
classified as follows:
Green List. All products must be from the following: inorganic pesticides (i.e. boric acid,
disodium octoborate tetrahydrate, silica gels, diatomaceous earth); insect growth regulators;
insect and rodent baits in tamper-resistant containers or for cracks and crevice placement only;
microbe -based insecticides; botanical insecticides (not including synthetic pyrethoids0 containing
not more than 5.0 % synergists; biological (living) agents. Green products may be used at the
discretion of the licensee.
2. Yellow List. All EPA category III and IV pesticides (i.e., products carrying a "CAUTION"
signal word) not included in the Green List, with the exception of restricted -use or state-limited—
use pesticides as defined under the Federal Insecticide, Fungicide, and Rodenticide Act and/or the
Texas Agricultural Code. Use of Yellow list products shall require written approval from the
certified applicator. A copy of the approval must be sent to the IPM Coordinator. Yellow list
approvals shall have duration of no longer than six (6) months or six (6) applications per site,
whichever occurs first.
3. Red List. All category I and II pesticides (i.e., products carrying a "Warning" or
"Danger" signal word), not included in the Green list or restricted use pesticides, or state -
limited -use pesticides as defined under the Federal Insecticide, fungicide, and Rodenticide Act
and/or the Texas Agricultural Code. Use of Red List products requires prior written approval
from the certified applicator and the IPM Coordinator. A copy of the approval must be kept in a
separate file in the pest control use records for the school and clearly marked as Red List
Approvals. Red List Approvals shall have a duration no longer than three (3) months or three 93)
applications per site, whichever is first.
Written approvals for use of Yellow and Red List products shall be made on a form developed by the
Structural Pest Control Board. The approvals shall include a description of the problem and justification
for use of the Yellow and Red List products. Approvals shall be kept by the IPM Coordinator of the WA
for a minimum of two (2) years.
16
COMPLETED YELLOW LIST APPROVALS
�� 17
FA-
- �VIN , ill
End of Section
18
CONSUMER INFORMATION SHEET
The structural pest control industry is regulated by the Texas Structural Pest Control Board
located at 1106 Clayton Lane, #100LW, Austin, Texas 78723. The Board licenses the
businesses, certified applicators and technicians who perform structural pest control work.
Certified applicators and technicians must pass a written examination in order to receive their
licenses.
Pesticides must be registered with the United States Environmental Protection Agency and the Texas
Department of Agriculture before they may be used in Texas. Environmental Protection Agency
registration is not a finding of product safety. Pesticides are designed to kill or control pests. Your risk
of harm depends upon the degree of your exposure and your individual susceptibility.
Specific health and safety information varies between pesticides and types of exposures and is available
on the label information or MSDS sheet, which can be supplied to you upon request from the licensed
applicator. Take precautions when a treatment has been performed to avoid exposure to vulnerable
individuals. Pesticides may be harmful if swallowed, inhaled, or absorbed through the skin. Avoid
breathing dust or spray mist and any unnecessary contact with treated surfaces. If you desire specific
information on precautions, refer to the pesticide label. The law requires that the application procedures
specified on the label be followed.
If you have questions about the application, contact the business or person making the application. If you
suspect a violation of the law regarding structural pest control, contact the Structural Pest Control Board.
In case of a health emergency, seek immediate medical attention.
Pest Control signs must be posted prior to treatment in many instances. The signs should be posted in an
area of common access at least 48 hours prior to treatment. The information sign will allow you to
contact someone who can tell you what pesticide is being used.
If you are contracting for pest control services due to a home solicitation, you have the right to cancel the
contract within 72 hours. You may exercise this right by notifying the pest control company that you do
not wish to receive their service.
For general information on pesticides contact the National Pesticide Telecommunications Network at 1-
800-858-7378.
For information concerning structural pest control laws, contact the Structural Pest Control Board at (512)
451-7200.
For information concerning the formulation and registration of pesticides, contact the Texas Department
of Agriculture at (512) 463-7476.
For non -emergency health information relating to pesticides, contact Texas Department of Health (512)
458-7111.
VIII. REDUCED IMPACT SERVICE
In order to minimize the reliance on pesticides and reduce pest populations, a Reduced Impact Pest
Control operator may recommend that you consider the sanitation or physical alteration of your work
place or residence. It is your responsibility to follow those recommendations. Your pest control operator
may or may not offer these services upon request. A proper inspection will provide the information
necessary for you to choose the method of pest control which best suits your situation. Many pest
problems can be solved without using pesticides.
19
This Reduced Impact Service will include an inspection report and treatment recommendations. You
should review these and keep a copy for your records. Your cooperation in following the
recommendations made by your service provider is essential to a reduced impact service program.
Pesticides may be used in a responsible and professional manner in a reduced impact pest control service.
If you do not want a specific pesticide used or any pesticides used at all, you must note this in writing on
the contract prior to the initiation of the service. If any specific pesticide or classes of pesticides are not
excluded, the provider may use it.
REQUIRED BY THE TEXAS STRUCTURAL PEST CONTROL BOARD
21
Section Five
Bid Specifications Documents
�
Section Six
Pest Complaint and Pest Monitoring Document
23
Pest Complaint Document
Date:
Campus/Facility:
Location of Pest Problem (Room and location in the room)
Pest Identified:
In -House IPM Action taken as a result of a pest problem:
❑ Place Glue Boards
❑ Other•
Signature (IPM Coordinator): Date:
Pest Control Firm to fill out this part:
Action taken as a result of a pest problem:
o Apply baits
o Apply pesticide
o Glue boards
o Other:
Note: This filled out document must be kept in the IPM Coordinator's files as part of the Texas
Structural Pest Control records. Attach work order to this document
24
Pest Monitoring Document
Date:
Facility/Campus
Location of Pest Monitoring done at (Use glue boards):
o Kitchen
o Entry/Exit Doors
o Investigate
o Other:
Pest Identifed:
o
Crickets
o
Spiders
o
Beetles
o
Scorpions
o
Roaches
o
Ants
o
Mice/Rats
o
Other:
Action taken as a result of glue monitoring:
o Replace monitor glue boards
o None
o Other
Signature of IPM Coordinator:
Date:
Note: Document must be kept in the IPM Coordinator's file as part of the Structural Pest Control
Document.
25
Emergency Waiver for Facility/Campus
Green list products may be used at the discretion of the licensee.
Use of a Yellow List product requires a written approval from the certified applicator. A copy of
the approval must be sent to the IPM Coordinator.
Use of Red List products requires a written approval from the certified applicator and IPM
Coordinator. A copy of the approval must be kept in a separate file in the pest control use records
for the school and clearly marked as Red List approvals.
Emergency treatments will be permitted in the localized area of infestation when there is an
imminent threat to health or property or an infestation is imminent. Records of the reason for
emergency treatments shall be kept in the pest control use records together with the work order
and the Red or Yellow list approval form.
Name of Facility/Campus:
Application Site or Areas:
Date of Treatment:
Name of Pesticide:
Green List Yellow List Red List
Approval of IPM Coordinator:
Approval of Certified Applicator:
26
Approval for Yellow and Red List Products
Description of Pest Problems:
Justification for Use:
Application Site or Area:
Name of Pesticide:
EPA Registration #:
■ Green List products may be used at the discretion of the licensee.
■ Use of a Yellow List product requires written approval from the certified applicator and IPM
Coordinator. Yellow list approvals shall have duration of no longer than six (6) months or six (6)
applications per site, whichever occurs first.
■ Use of a Red List product requires a written approval from the certified applicator and IPM
Coordinator. A copy of the approval must be kept in a separate file in he pest use records for the
school and clearly marked as Red List approvals. Red list approvals shall have duration of no
longer than three (3) months or three (3) applications per site, whichever is first.
o Signature of Certified Applicator
(For Application of a Yellow or Red List Product)
o Signature of the IPM Coordinator:
Approvals shall be kept by the IPM Coordinator of the district for a minimum of two (2) year.
27
An Integrated Pest Management (IPM) approach for controlling insects, rodents and weeds is used
at Westlake Academy. Our IPM approach focuses on making the academy buildings and grounds
an unfavorable habitat for these pests by removing food and water sources and eliminating their
hiding and breeding places. We accomplish this through routine cleaning and maintenance. We
routinely monitor the academy building and grounds to detect any pests that are present. The pest
monitoring team consists of our building maintenance, office, and teaching staff and includes our
students. Pest sightings are reported to our IPM coordinator who evaluates the "pest problem" and
determines the appropriate pest management techniques to use to address the problem. The
techniques can include increased sanitation, modifying storage practices, sealing entry points,
physically removing the pest, etc.
We only use chemicals (pesticides) when necessary to eliminate a pest problem. WA will try to use
the least toxic products when possible. Applications will be made only when unauthorized persons
do not have access to the area(s) being treated. These areas will be secured against access as
necessary for the period specified and taking into account all precautions found on the pesticide
product label.
We will provide notice of specific pesticide use to any academy staff, student or parent who requests
this notification. You can request this notification by contacting the IPM Coordinator at 817-490-
5735 and providing your name, address and day phone number. You can make this request at any
time. We will provide notice either in writing or by phone at least 48 hours prior to the application,
if possible. Notice of pesticide applications made to control emergency pest problems will be
provided as soon as possible after the application. The notice will include the following information:
o Who will make the pesticide application
o Name of the pesticide to be used
o EPA Registration number
o Purpose for making the pesticide application
o Area to be treated.
o Date and approximate application time of the scheduled
28
WESTLAKE ACADEMY
MEMO
TO: President and Board of Directors, Westlake Academy
FROM: Trent Petty, CEO
DATE: September 19, 2005
SUBJECT: September 26, 2005 Regular Meeting
Consider a resolution for the annual review and approval of the Westlake Academy Investment
Policy.
RECOMMENDATIONS
Staff recommends approval.
BACKGROUND
Chapter 2256 of the Government Code, commonly known as the "Public Funds Investment Act"
requires the Academy to adopt an investment policy by rule, order, ordinance or resolution and
review and approve annually. Debbie Piper, Finance Director for the Town and Academy has
completed the Investment Training required by this act in previous years and is scheduled for
training on October 6th and 7th of 2005 to comply with the current year requirements. At this
time we do not have enough cash flow for investing, but we need to approve the policy in the
event the need arises during the FY 2005-2006. The Town of Westlake only invests in TexPool.
When it becomes necessary to make investments for the Academy, we will do the same with the
Academy's funds. Adoption and adherence to the attached policy is recommended. (3
attachments)
WESTLAKE ACADEMY
RESOLUTION NO. 05-08
A RESOLUTION OF THE BOARD OF DIRECTORS OF WESTLAKE
ACADEMY, APPROVING THE ANNUAL REVIEW OF THE WESTLAKE
ACADEMY INVESTMENT POLICY AS ATTACHED EXHIBIT "A".
BE IT RESOLVED BY THE BOARD OF DIRECTORS OF WESTLAKE
ACADEMY:
WHEREAS, Chapter 2256 of the Government Code, commonly known as the
"Public Funds Investment Act," requires the Academy to adopt an investment policy by
rule, order, ordinance or resolution and review and approve annually; and
WHEREAS, the Public Funds Investment Act requires the investment officer of
the Academy to attend investment training; and
WHEREAS, the investment officer of the Academy has attended an investment
training course to comply in previous years and is scheduled to take the required training
on October 7th and 8th of the current year as required by the Public Funds Investment Act;
and
WHEREAS, the attached investment policy and incorporated strategy comply
with the Public Funds Investment Act, as amended, and authorize the investment of
Academy funds in safe and prudent investments.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF
DIRECTORS OF WESTLAKE ACADEMY:
SECTION 1: That Westlake Academy has complied with the requirements of the
Public Funds Investment Act and the Board of Directors does hereby approve the annual
review of the Westlake Academy Investment Policy, as proposed in the attached Exhibit
"A»
SECTION 2: That this Resolution shall become effective upon the date of its
passage.
PASSED AND APPROVED ON THIS 26th DAY OF SEPTEMBER, 2005.
ATTEST:
Jean Dwinnell, Secretary
APPROVED AS TO FORM:
L. Stanton Lowry, Town Attorney
Scott Bradley, President
Trent O. Petty, CEO
WESTLAKE ACADEMY
INVESTMENT POLICY
I. POLICY STATEMENT
It is the policy of Westlake Academy (the "Academy") that the administration of its funds and the
investment of those funds shall be handled as its highest public trust. Investments shall be made in a
manner which will provide the maximum security of principal invested through limitations and
diversification while meeting the daily cash flow needs of the Academy and conforming to all applicable
state and Academy statutes governing the investment of public funds. The receipt of a market rate of return
will be secondary to the requirements for safety and liquidity.
It is the intent of the Academy to be in complete compliance with local law and the Texas Public Funds
Investment Act (the "Act", Texas Government Code 2256). The earnings from investments will be used in
a manner that best serves the public trust and interests of the Academy.
II. SCOPE
This Investment Policy applies to all the financial assets and funds held of the Academy.
Any new funds created by the Academy will be managed under the provisions of this Policy unless
specifically exempted by the Academy Board of Trustees and this Policy.
III. OBJECTIVES AND STRATEGY
It is the policy of the Academy that all funds shall be managed and invested with four primary objectives,
listed in order of their priority: safety, liquidity, diversification and yield. These objectives encompass the
following.
Safety of Principal
Safety of principal is the foremost objective of the Academy. Investments shall be undertaken in a manner
that seeks to insure the preservation of capital in the overall portfolio. The suitability of each investment
decision will be made on the basis of safety.
Li nidi
The Academy's investment portfolio will remain sufficiently liquid to enable it to meet all operating
requirements which might be reasonably anticipated. Investment decisions will be based on cash flow
analysis of anticipated expenditures.
Diversification
Diversification is required in the portfolio's composition. Diversification of the portfolio will include
diversification by maturity and market sector and will include the use of a number of broker/dealers or
banks for diversification and market coverage. Competitive bidding will be used on each sale or purchase.
Yield
The Academy's investment portfolio shall be designed with the objective of attaining a reasonable market
yield, taking into account the Academy's risk constraints and cash flow needs. A reasonable market yield
for the portfolio will be defined as the six month (180 day) U.S. Treasury Bill which compares to the
portfolio's maximum weighted average maturity of six months.
The authorized investment purchased will be of the highest credit quality and marketability supporting the
objectives of safety and liquidity. Securities, when not matched to a specific liability, will be short term to
provide adequate liquidity. The portfolio shall be diversified to protect against market and credit risk in any
one sector.
Westlake Academy
The maximum weighted average maturity of the portfolio will be no more that 180 days and the maximum
stated maturity of any security will not exceed two years. The funds are combined for investment purposes
but the unique needs of all the funds in the portfolio are recognized and represented.
Effective cash management is recognized as essential to good fiscal management. Cash management is
defined as the process of managing monies in order to ensure maximum cash availability. The Academy
shall maintain a cash management program which includes timely collection of accounts receivable, prudent
investment, disbursement of payments within invoice terms and the management of banking services.
IV. LEGAL LIMITATIONS, RESPONSIBILITIES AND AUTHORITY
Specific investment parameters for the investment of public funds in Texas are stipulated in the Public
Funds Ii)vestment Act, Chapter 2256, Texas Government Code, (the "Act"). The Act is attached as Exhibit
A.
The Public Funds Collateral Act, Chapter 2257, Texas Government Code, specifies collateral requirements
for all public funds deposits. The Collateral Act is attached as Exhibit B.
The Interlocal Cooperation Act, Chapter 791, Texas Government Code, authorizes local governments in
Texas to participate in a Texas investment pool established thereunder.
V. DELEGATION OF INVESTMENT AUTHORITY
The Finance Director of the Town of Westlake, acting on behalf of the Board of Trustees, is designated as
the Investment Officer of the Academy and is responsible for all investment management decisions and
activities. The Board of Trustees is responsible for considering the quality and capability of staff,
investment advisors, and consultants involved in investment management and procedures. All participants
in the investment process shall seek to act responsibly as custodians of the public trust.
The Investment Officer shall develop and maintain written administrative procedures for the operation of
the investment program which are consistent with this Investment Policy. Procedures will include
safekeeping, wire transfers, banking services contracts, and other investment related activities.
The Investment Officer shall be responsible for all transactions undertaken and shall establish a system of
controls to regulate the activities of subordinate officials and staff.
The Investment Officer shall designate a staff person as a liaison/deputy in the event circumstances require
timely action and the Investment Officer is not available.
No officer or designee may engage in an investment transaction except as provided .under the terms of this
Policy and the procedures established by the Investment Officer and approved by the CEO.
VI. PRUDENCE
The standard of prudence to be used in the investment function shall be the "prudent person" standard and
shall be applied in the context of managing the overall portfolio. This standard states:
"Investments shall be made with judgment and care, under circumstances then prevailing, which
persons of prudence, discretion, and intelligence exercise in the management of their own affairs,
not for speculation, but for investment, considering the probable safety of their capital as well as
the expected income to be derived."
Limitation of Personal Liability
The Investment Officer and those delegated investment authority, when acting in accordance with the
written procedures and this Policy and in accord with the Prudent Person Rule, shall be relieved of personal
liability in the management of the portfolio provided that deviations from expectations for a specific
security's credit risk or market price change are reported in a timely manner and that appropriate action is
taken to control adverse market effects.
Westlake Academy
VII. INTERNAL CONTROLS
The Investment Officer shall establish a system of written internal controls which will be reviewed annually
with the independent auditor of the Academy. The controls shall be designed to prevent loss of public
funds due to fraud, employee error, misrepresentation by third parties, or imprudent actions by employees
of the Academy.
VIII. AUTHORIZED INVESTMENTS
Acceptable investments under this policy shall be limited to the instruments listed below. The choice of
high-grade government investments and high-grade, money market instruments are designed to assure the
marketability of those investments should liquidity needs arise.
A. Obligations of the United States Government, its agencies and instrumentalities, not to exceed two
(2) years to stated maturity, and excluding mortgage backed securities;
B. Fully insured or collateralized certificates of deposit from a bank doing business in the State of
Texas and under the terms of a written depository agreement with that bank, not to exceed one year
to stated maturity;
C. No-load, SEC registered money market mutual funds. No more than 80% of the entity's monthly
average balance may be invested in money market funds; and
D. Constant dollar, AAA -rated Texas Local Government Investment Pools as defined by the Public
Funds Investment Act.
If additional types of securities are approved for investment by public funds by state statute, they will not be
eligible for investment until this Policy has been amended and the amended version adopted by the Board of
Aldermen.
Delivery versus PMgnent
All investment security transactions shall be conducted on a delivery versus payment (DVP) basis to assure
that the Academy has control of its assets and/or funds at all times.
IX. AUTHORIZED FINANCIAL DEALERS AND INSTITUTIONS
Securities broker/dealers may be primary or regional broker/dealers and will meet other criteria as
determined by the Investment Officer including state registration and completion of a Academy
Broker/Dealer questionnaire (attached as Exhibit D). The following criteria must be met by authorized
firms.
- annual provision of an audited financial statement,
- proof of certification by the National Association of Securities Dealers (NASD)
- proof of current registration with the Texas State Securities Commission, and
- completion of the Academy's broker/dealer questionnaire.
Every bank and broker/dealer with whom the Academy transacts business will be provided a copy of this
Investment Policy to assure that they are familiar with the goals and objectives of the investment program.
The firm will be required to return a signed copy of the Certification Form (attached as Exhibit C) certifying
that the Policy has been received and reviewed and only those securities approved by the Policy will be sold
to the Academy.
X. DIVERSIFICATION AND MATURITY LIMITATIONS
It is the policy of the Academy to diversify its investment portfolio. Invested funds shall be diversified to
minimize risk or loss resulting from over -concentration of assets in a specific maturity, specific issuer, or
specific class of securities. Diversification strategies shall be established and periodically reviewed.
Westlake Academy
XI. SAFEKEEPING AND COLLATERALIZATION
The laws of the State and prudent treasury management require that all purchased securities be bought on a
delivery versus paw (DVP) basis and be held in safekeeping by either an approved, independent third
party financial institution or the Academy's designated depository.
Securities Owned by the Academy
All safekeeping arrangements shall be approved by the Investment Officer and an agreement of the terns
executed in writing. The safekeeping bank may not be within the same holding company as the bank from
with the securities are purchased. The custodian shall be required to issue original safekeeping receipts to
the Academy listing each specific security, rate, description, maturity, cusip number, and other pertinent
information.
Collateral
Collateralization shall be required on all bank time and demand deposits for principal and accrued interest
amounts over the FDIC insurance coverage of $100,000 (by tax identification number). In order to
anticipate market changes and provide a level of additional security for all funds, collateral with a market
value equal to 102% of the total deposits are required. The pledging bank will be made contractually liable
for monitoring and maintaining the collateral levels at all times. All collateral will be held by an
independent third party bank outside the holding company of the bank, pledged to the Academy.
Authorized collateral will include only:
- Obligations of the US Government, its agencies and instrumentalities to include mortgage
backed securities which pass the bank test,
- Municipal obligations rated at least A by two nationally recognized rating agencies.
The custodian shall be required to provide original safekeeping receipts clearly marked that the security is
pledged to the Academy.
XII. REPORTING
The Investment Officer shall submit quarterly reports to the Board of Trustees containing sufficient
information to permit an informed outside reader to evaluate the performance of the investment program
and in full compliance with the Act. At a minimum the report shall contain:
- Beginning and ending market value of the portfolio by market sector and total portfolio
- Beginning and ending book value of the portfolio by market sector and total portfolio
- Change in market value during the period
- Detail on each asset (book, market, description, par ad maturity date)
- Earnings for the period
- Overall weighted average maturity of the portfolio
The report will be prepared jointly by all involved in the investment activity and be signed by the
Investment Officer. It will contain all elements as required by the Act and be signed by the Investment
Officers as in compliance with the Act and this Policy. Market prices for assignment of market values will
be obtained from an independent source. The three month Treasury Bill average yield for the reporting
period will be reported as a gauge of performance and risk.
XIII. DEPOSITORIES
The Academy will designate one banking institution through a competitive process as its central banking
services provider at least every five years. This institution will be used for normal banking services
including disbursements, deposits, and safekeeping of Academy owned securities. Other banking
institutions from which the Academy may purchase only certificates of deposit will also be designated as a
depository.
All banking arrangements will be in written form in accordance with FIRREA which requires a resolution of
approval of the agreement by the Bank Council or Bank Loan Committee.
Westlake Academy
XIV. INVESTMENT POLICY ADOPTION BY BOARD
The Academy's Investment Policy and its incorporated strategies shall be adopted by resolution annually by
the Board. The approval and any changes made to the Policy will be noted in the approving resolution.
Westlake Academy
CHAPTER 2257. COLLATERAL FOR PUBLIC FUNDS
SUBCHAPTER A. GENERAL PROVISIONS
Effective as of September 1, 2003
§ 2257.001. Short Title
This chapter may be cited as the Public Funds Collateral Act.
Added by Acts 1993, 73rd Leg, ch. 268, § 1, eff. Sept. 1, 1993,Acts 2003, 78`h Leg, eff Sept 1, 2003.
§ 2257.002. Definitions In this chapter:
(1) "Bank holding company" has the meaning assigned by Section 31.002(a), Finance Code.
(2) "Control" has the meaning assigned by Section 31.002(a), Finance Code.
(3) "Deposit of public funds" means public funds of a public entity that:
(A) the comptroller does not manage under Chapter 404; and
(B) are held as a demand or time deposit by a depository institution expressly authorized by law to accept a public entity's
demand or time deposit.
(4) "Eligible security" means:
(A) a surety bond;
(B) an investment security;
(C) an ownership or beneficial interest in an investment security, other than an option contract to purchase or sell an
investment security;
(D) a fixed-rate collateralized mortgage obligation that has an expected weighted average life of 10 years or less and does
not constitute a high-risk mortgage security; or
(E) a floating-rate collateralized mortgage obligation that does not constitute a high-risk mortgage security.
(5) "Investment security" means:
(A) an obligation that in the opinion of the attorney general of the United States is a general obligation of the United States
and backed by its full faith and credit;
(B) a general or special obligation issued by a public agency that is payable from taxes, revenues, or a combination of
taxes and revenues; or
(C) a security in which a public entity may invest under Subchapter A, Chapter 2256.
(6) "Permitted institution" means:
(A) a Federal Reserve Bank;
(B) a clearing corporation, as defined by Section 8.102, Business & Commerce Code;
(C) a bank eligible to be a custodian under Section 2257.041; or
(D) a state or nationally chartered bank that is controlled by a bank holding company that controls a bank eligible to be a
custodian under Section 2257.041.
(7) "Public agency" means a state or a political or governmental entity, agency, instrumentality, or subdivision of a state, including a
municipality, an institution of higher education, as defined by Section 61.003, Education Code, a junior college, a district created
under Article XVI, Section 59, of the Texas Constitution, and a public hospital.
(8) "Public entity" means a public agency in this state, but does not include an institution of higher education, as defined by Section
61.003, Education Code.
(9) "State agency" means a public entity that:
(A) has authority that is not limited to a geographic portion of the state; and
(B) was created by the constitution or a statute.
(10) "Trust receipt" means evidence of receipt, identification, and recording, including:
(A) a physical controlled trust receipt; or
(B) a written or electronically transmitted advice of transaction.
Added by Acts 1993, 73rd Leg, ch. 268, § 1, eff. Sept. 1, 1993. Amended by Acts 1995, 74th Leg., ch. 76, § 5.48(a), eff. Sept. 1,
1995; Acts 1995, 74th Leg., ch. 914, § 5, eff. Sept. 1,1995; Acts 1997, 75th Leg., ch. 254, § 1, eff. Sept. 1, 1997; Acts 1997, 75th
Leg., ch. 891, § 3.22(4), eff. Sept. 1, 1997; Acts 1997, 75th Leg., ch. 1423, § 8.70, eff. Sept. 1, 1997; Acts 1999, 76th Leg., ch. 62, §
7.63, eff. Sept. 1, 1999.
§ 2257.0025. High -Risk Mortgage Security
(a) For purposes of this chapter, a fixed-rate collateralized mortgage obligation is a high-risk mortgage security if the security:
(1) has an average life sensitivity with a weighted average life that:
(A) extends by more than four years, assuming an immediate and sustained parallel shift in the yield curve of
plus 300 basis points; or
(B) shortens by more than six years, assuming an immediate and sustained parallel shift in the yield curve of
minus 300 basis points; and
(2) is price sensitive; that is, the estimated change in the price of the mortgage derivative product is more than 17 percent,
because of an immediate and sustained parallel shift in the yield curve of plus or minus 300 basis points.
(b) For purposes of this chapter, a floating-rate collateralized mortgage obligation is a high-risk mortgage security if the security:
(1) bears an interest rate that is equal to the contractual cap on the instrument; or
(2) is price sensitive; that is, the estimated change in the price of the mortgage derivative product is more than 17 percent,
because of an immediate and sustained parallel shift in the yield curve of plus or minus 300 basis points.
Added by Acts 1997, 75th Leg, ch. 254, § 2, eff. Sept. 1, 1997.
4 2257.003. Chapter Not Applicable to Deferred Compensation Plans This chapter does not apply to funds that a public entity
maintains or administers under a deferred compensation plan, the federal income tax treatment of which is governed by Section
401(k) or 457 of the Internal Revenue Code of 1986 (26 U.S.C. Sections 401(k) and 457).
Added by Acts 1993, 73rd Leg., ch. 268, § 1, eff. Sept. 1, 1993.
§ 2257.004. Conflict With Other Law This chapter prevails over any other law relating to security for a deposit of public funds to
the extent of any conflict.
Added by Acts 1993, 73rd Leg, ch. 268, § 1, eff. Sept. 1, 1993.
4 2257.005. Contract Governs Legal Action A legal action brought by or against a public entity that arises out of or in connection
with the duties of a depository, custodian, or permitted institution under this chapter must be brought and maintained as provided by
the contract with the public entity.
Added by Acts 1993, 73rd Leg, ch. 268, § 1, eff. Sept. 1, 1993.
SUBCHAPTER B. DEPOSITORY; SECURITY FOR DEPOSIT OF PUBLIC FUNDS
4 2257.021. Collateral Required A deposit of public funds shall be secured by eligible security to the extent and in the manner
required by this chapter.
Added by Acts 1993, 73rd Leg, ch. 268, § 1, eff. Sept. 1, 1993.
6 2257.022. Amount of Collateral
(a) Except as provided by Subsection (b), the total value of eligible security to secure a deposit of public funds must be in an amount
not less than the amount of the deposit of public funds:
(1) increased by the amount of any accrued interest; and
(2) reduced to the extent that the United States or an instrumentality of the United States insures the deposit.
(b) The total value of eligible security described by Section 45.201(4)(D), Education Code, to secure a deposit of public funds of a
school district must be in an amount not less than 110 percent of the amount of the deposit as determined under Subsection (a).
The total market value of the eligible security must be reported at least once each month to the school district.
(c)The value of a surety bond is its face value.
(d) The value of an investment security is its market value.
Added by Acts 1993, 73rd Leg, ch. 268, § 1, eff. Sept. 1, 1993, Acts of 78th Leg eff. Sept. 1, 2003.
2257.023. Collateral Policy
(a) In accordance with a written policy approved by the governing body of the public entity, a public entity shall determine if an
investment security is eligible to secure deposits of public funds.
(b) The written policy may include:
(1) the security of the institution that obtains or holds an investment security;
(2) the substitution or release of an investment security; and
(3) the method by which an investment security used to secure a deposit of public funds is valued.
Added by Acts 1993, 73rd Leg, ch. 268, § 1, eff. Sept. 1, 1993.
4 2257.024. Contract for Securing Deposit of Public Funds
(a) A public entity may contract with a bank that has its main office or a branch office in this state to secure a deposit of public funds.
(b) The contract may contain a term or condition relating to an investment security used as security for a deposit of public funds,
including a term or condition relating to the:
(1) possession of the collateral;
(2) substitution or release of an investment security;
(3) ownership of the investment securities of the bank.used to secure a deposit of public funds; and
(4) method by which an investment security used to secure a deposit of public funds is valued.
Added by Acts 1993, 73rd Leg, ch. 268, § 1, eff. Sept. 1, 1993. Amended by Acts 1999, 76th Leg., ch. 344, § 5.006, eff. Sept. 1,
1999.
4 2257.025. Records of Depository
(a) A public entity's depository shall maintain a separate, accurate, and complete record relating to a pledged investment security, a
deposit of public funds, and a transaction related to a pledged investment security.
(b) The comptroller or the public entity may examine and verify at any reasonable time a pledged investment security or a record a
depository maintains under this section.
Added uyActs 1983.r3rdLeg, ch. 208.h1.eff.Sept. 1.1893 Amended byActs 1887 75thLug.ch. 0B.§ 3.1�eff.Sept. 1.
1897
§ 2257.026. Change in Amount or Activity of Deposits of Public Funds A public entity shall inform the depository for the public
entity's deposit of public funds of a significant change in the amount or activity of those deposits within a reasonable time before the
change occurs.
Added by Acts 1993, 73rd Leg, ch. 268, § 1, eff. Sept. 1, 1993.
SUBCHAPTER C. CUSTODIAN: PERMITTED INSTITUTION
& 2257.041. Deposit of Securities With Custodian
(a) In addition to other authority granted by law, a depository for a public entity other than a state agency may deposit with a
custodian a security pledged to secure a deposit of public funds.
(b) At the request of the public entity, a depository for a public entity other than a state agency shall deposit with a custodian a
security pledged to secure a deposit of public funds.
(c) A depository for a state agency shall deposit with a custodian a security pledged to secure a deposit of public funds. The
custodian and the state agency shall agree in writing on the terms and conditions for securing a deposit of public funds.
(d) A custodian must be approved by the public entity and be:
(1) a state or national bank that:
(A) is designated by the comptroller as a state depository;
(B) has its main office or a branch office in this state; and
(C) has a capital stock and permanent surplus of $5 million or more;
(2) the Texas Treasury Safekeeping Trust Company;
(3) a Federal Reserve Bank or a branch of a Federal Reserve Bank; or
(4) a federal home loan bank.
(e) A custodian holds in trust the securities to secure the deposit of public funds of the public entity in the depository pledging the
securities.
Added by Acts 1993, 73rd Leg, ch. 268, § 1, eff. Sept. 1, 1993. Amended by Acts 1995, 74th Leg., ch. 1010, § 1, eff. June 17, 1995;
Acts 1997, 75th Leg., ch. 891, § 3.17, eff. Sept. 1, 1997; Acts 1999, 76th Leg., ch. 344, § 5.007, eff. Sept. 1, 1999.
§ 2257.042. Deposit of Securities With Permitted Institution
(a) A custodian may deposit with a permitted institution an investment security the custodian holds under Section 2257.041.
(b) If a deposit is made under Subsection (a):
(1) the permitted institution shall hold the investment security to secure funds the public entity deposits in the depository
that pledges the investment security;
(2) the trust receipt the custodian issues under Section 2257.045 shall show that the custodian'has deposited the security
in a permitted institution; and
(3) the permitted institution, on receipt of the investment security, shall immediately issue to the custodian an advice of
transaction or other document that is evidence that the custodian deposited the security in the permitted institution.
Added by Acts 1993, 73rd Leg, ch. 268, § 1, eff. Sept. 1, 1993.
§ 2257.043. Depository as Custodian or Permitted Institution
(a) A public entity other than a state agency may prohibit a depository or an entity of which the depository is a branch from being the
custodian of or permitted institution for a security the depository pledges to secure a deposit of public funds.
(b) A depository or an entity of which the depository is a branch may not be the custodian of or permitted institution for a security the
depository pledges to secure a deposit of public funds by a state agency.
Added by Acts 1993, 73rd Leg, ch. 268, § 1, eff. Sept. 1, 1993.
§ 2257.044. Custodian as Bailee
(a) A custodian under this chapter or a custodian of a security pledged to an institution of higher education, as defined by Section
61.003, Education Code, whether acting alone or through a permitted institution, is for all purposes the bailee or agent of the public
entity or institution depositing the public funds with the depository.
(b) To the extent of any conflict, Subsection (a) prevails over Chapter 8 or 9, Business & Commerce Code.
Added by Acts 1993, 73rd Leg, ch. 268, § 1, eff. Sept. 1, 1993.
2257.045. Receipt of Security by Custodian On receipt of an investment security, a custodian shall:
(1) immediately identify on its books and records, by book entry or another method, the pledge of the security to the public entity;
and
(2) promptly issue and deliver to the appropriate public entity officer a trust receipt for the pledged security.
Added by Acts 1993, 73rd Leg, ch. 268, § 1, eff. Sept. 1, 1993.
§ 2257.046. Books and Records of Custodian; Inspection
(a) A public entity's custodian shall maintain a separate, accurate, and complete record relating to each pledged investment security
and each transaction relating to a pledged investment security.
(b) The comptroller or the public entity may examine and verify at any reasonable time a pledged investment security or a record a
custodian maintains under this section. The public entity or its agent may inspect at any time an investment security evidenced by a
trust receipt.
(c) The public entity's custodian shall file a collateral report with the comptroller in the manner and on the dates prescribed by the
comptroller.
Added by Acts 1993, 73rd Leg, ch. 268, § 1, eff. Sept. 1, 1993. Amended by Acts 1997, 75th Leg., ch. 891, § 3.18, eff. Sept. 1,
1997.
§ 2257.047. Books and Records of Permitted Institution
(a) A permitted institution may apply book entry procedures when an investment security held by a custodian is deposited under
Section 2257.042.
(b) A permitted institution's records must at all times state the name of the custodian that deposits an investment security in the
permitted institution.
Added by Acts 1993, 73rd Leg, ch. 268, § 1, eff. Sept. 1, 1993.
§ 2257.048. Attachment and Perfection of Security Interest
(a) A security interest that arises out of a depository's pledge of a security to secure a deposit of public funds by a public entity or an
institution of higher education, as defined by Section 61.003, Education Code, is created, attaches, and is perfected for all purposes
under state law from the time that the custodian identifies the pledge of the security on the custodian's books and records and
issues the trust receipt.
(b) A security interest in a pledged security remains perfected in the hands of a subsequent custodian or permitted institution.
Added by Acts 1993, 73rd Leg, ch. 268, § 1, eff. Sept. 1, 1993.
SUBCHAPTER D. AUDITS AND EXAMINATIONS; PENALTIES
§ 2257.061. Audits and Examinations As part of an audit or regulatory examination of a public entity's depository or custodian, the
auditor or examiner shall:
(1) examine and verify pledged investment securities and records maintained under Section 2257.025 or 2257.046; and
(2) report any significant or material noncompliance with this chapter to the comptroller.
Added by Acts 1993, 73rd Leg, ch. 268, § 1, eff. Sept. 1, 1993. Amended by Acts 1997, 75th Leg., ch. 891, § 3.19, eff. Sept. 1,
1997.
§ 2257.062. Penalties
(a) The comptroller may revoke a depository's designation as a state depository for one year if, after notice and a hearing, the
comptroller makes a written finding that the depository, while acting as either a depository or a custodian:
(1) did not maintain reasonable compliance with this chapter; and
(2) failed to remedy a violation of this chapter within a reasonable time after receiving written notice of the violation.
(b) The comptroller may permanently revoke a depository's designation as a state depository if the comptroller makes a written
finding that the depository:
(1) has not maintained reasonable compliance with this chapter; and
(2) has acted in bad faith by not remedying a violation of this chapter.
Added by Acts 1993, 73rd Leg, ch. 268, § 1, eff. Sept. 1, 1993. Amended by Acts 1997, 75th Leg., ch. 891, § 3.19, eff. Sept. 1,
1997.
§ 2257.063. Mitigating Circumstances
(a) The comptroller shall consider the total circumstances relating to the performance of a depository or custodian when the
comptroller makes a finding required by Section 2257.062, including the extent to which the noncompliance is minor, isolated,
temporary, or nonrecurrent.
(b) The comptroller may not find that a depository or custodian did not maintain reasonable compliance with this chapter if the
noncompliance results from the public entity's failure to comply with Section 2257.026.
(c) This section does not relieve a depository or custodian of the obligation to secure a deposit of public funds with eligible security
in the amount and manner required by this chapter within a reasonable time after the public entity deposits the deposit of public
funds with the depository.
Added by Acts 1993, 73rd Leg, ch. 268, § 1, eff. Sept. 1, 1993. Amended by Acts 1997, 75th Leg., ch. 891, § 3.19, eff. Sept. 1,
1997.
§ 2257.064. Reinstatement The comptroller may reinstate a depository's designation as a state depository if:
(1) the comptroller determines that the depository has remedied all violations of this chapter; and
(2) the depository assures the comptroller to the comptroller's satisfaction that the depository will maintain reasonable compliance
with this chapter.
Added by Acts 1993, 73rd Leg, ch. 268, § 1, eff. Sept. 1, 1993. Amended by Acts 1997, 75th Leg., ch. 891, § 3.19, eff. Sept. 1,
1997.
SUBCHAPTER E. EXEMPT INSTITUTIONS
S 2257.081. Definition In this subchapter, "exempt institution" means:
(1) a public retirement system, as defined by Section 802.001; or
(2) the permanent school fund, as described by Section 43.001, Education Code.
Added by Acts 1993, 73rd Leg, ch. 268, § 1, eff. Sept. 1, 1993. Amended by Acts 1997, 75th Leg., ch. 165, § 6.31, eff. Sept. 1,
1997.
4 2257 082 Funds of Exempt Institution An exempt institution is not required to have its funds fully insured or collateralized at all
times if:
(1) the funds are held by:
(A) a custodian of the institution's assets under a trust agreement; or
(B) a person in connection with a transaction related to an investment; and
(2) the governing body of the institution, in exercising its fiduciary responsibility, determines that the institution is adequately
protected by using a trust agreement, special deposit, surety bond, substantial deposit insurance, or other method an exempt
institution commonly uses to protect itself from liability.
Added by Acts 1993, 73rd Leg, ch. 268, § 1, eff. Sept. 1, 1993.
4 2257 083. Investment: Selection of Depository This chapter does not:
(1) prohibit an exempt institution from prudently investing in a certificate of deposit; or
(2) restrict the selection of a depository by the governing body of an exempt institution in accordance with its fiduciary duty.
Added by Acts 1993, 73rd Leg, ch. 268, § 1, eff. Sept. 1, 1993.
PUBLIC FUNDS INVESTMENT ACT
Chapter 2256, Texas overnment o e
Effective as of September 1, 2003
SUBCHAPTER A. AUTHORIZED INVESTMENTS FOR GOVERNMENTAL ENTITIES
Sec. 2256.001 Short Title.
This chapter may be cited as the Public Funds Investment Act.
Sec. 2256.002 Definitions.
In this chapter:
(1) 'Bond Proceeds" means the proceeds from the sale of bonds, notes, and other obligations issued by an
entity, and reserves and funds maintained by an entity for debt service purposes.
(2) 'Book Value" means the original acquisition cost of an investment plus or minus the accrued
amortization or accretion.
(3) "Funds" means public funds in the custody of a state agency or local government that:
(A) are not required by law to be deposited in the state treasury; and
(B) the investing entity has authority to invest.
(4) "Institution of higher education" has the meaning assigned by Section 61.003, Education Code.
(5) "Investing entity" and "entity" mean an entity subject to this chapter and described by Section
2256.003.
(6) "Investment pool' means an entity created under this code to invest public funds jointly on behalf of the
entities that participate in the pool and whose investment objectives in order of priority are:
(A) preservation and safety of principal;
(B) liquidity; and
(C) yield.
(7) "Local government" means a municipality, a county, a school district, a district or authority created
under Section 52(b)(1) or (2), Article III, or Section 59, Article XVI, Texas Constitution, a fresh water
supply district, a hospital district, and any political subdivision, authority, public corporation, body politic,
or instrumentality of the State of Texas, and any nonprofit corporation acting on behalf of any of those
entities.
(8) "Market value" means the current face or par value of an investment multiplied by the net selling price
of the security as quoted by a recognized market pricing source quoted on the valuation date.
(9) "Pooled fund group" means an internally created fund of an investing entity in which one or more
institutional accounts of the investing entity are invested.
(10) "Qualified representative" means a person who holds a position with a business organization, who is
authorized to act on behalf of the business organization, and who is one of the following:
(A) for a business organization doing business that is regulated by or registered with a securities
commission, a person who is registered under the rules of the National Association of
Securities Dealers;
(B) for a state or federal bank, a savings bank or a state or federal credit union, a member of the
loan committee for the bank or branch of the bank or a person authorized by corporate
resolution to act on behalf of and bind the banking institution;
(C) for an investment pool, the person authorized by the elected official or board with
authority to administer the activities of the investment pool to sign the written instrument on
behalf of the investment pool, or
(D) for an investment management firm registered under the Investment Advisers Act of 1940.
(15 U.S.C. Section 80b-1 et seq.) or, if not subject to registration under that Act, registered
with the State Securities Board, a person who is an officer or principal of the investment
management firm.
(11) "School district" means a public school district.
(12) "Separately invested asset" means an account or fund of a state agency or local government that is not
invested in a pooled fund group.
(13) "State agency" means an office, department, commission, board, or other agency that is part of any
branch of state government, an institution of higher education, and any nonprofit corporation acting on
behalf of any of those entities.
Sec. 2256.003 Authority to Invest Funds; Entities Subject to this Chapter
(a) Each governing body of the following entities may purchase, sell, and invest its funds and funds under
its control in investments authorized under this subchapter in compliance with investment policies approved
by the governing body and according to the standard of care prescribed by Section 2256.006:
(1) a local government;
(2) a state agency;
(3) a nonprofit corporation acting on behalf of a local government or a state agency; or
(4) an investment pool acting on behalf of two or more local governments, state
agencies, or a combination of those entities.
(b) In the exercise of its powers under Subsection (a), the governing body of an investing entity may
contract with an investment management firm registered under the Investment Advisers Act of 1940
(15 U.S.C. Section 80b-1 et seq.) or with the State Securities Board to provide for the investment and
management of its public funds or other funds under its control. A contract made under authority of
this subsection may not be for a term longer than two years. A renewal or extension of the contract
must be made by the governing body of the investing entity by order, ordinance or resolution.
(c) This chapter does not prohibit an investing entity or investment officer from using the entity's
employees or the services of a contractor of the entity to aid the investment officer in the execution of
the officer's duties under this chapter.
Sec. 2256.004 Applicability
(a) This subchapter does not apply to:
(1) a public retirement system as defined by Section 802.001;
(2) state funds invested as authorized by Section 404.024;
(3) an institution of higher education having total endowments of at least $95 million in book value
on May 1, 1995
(4) funds invested by the Veterans Land Board as authorized by Chapter 161, 162, or 164, Natural
Resources Code,
(5) registry funds deposited with the county or district clerk under Chapter 117, Local Government
Code, or
(6) a deferred compensation plan that qualifies under either Section 401(k) or 457 of the Internal
Revenue Code of 1986 (26 U.S.C. Section 1 et seq.) as amended.
(b) This subchapter does not apply to an investment donated to an investing entity for a particular purpose
or under terms of use specified by the donor.
Sec. 2256.005 Investment Policies; Investment Strategies; Investment Officer.
(a) The governing body of an investing entity shall adopt by rule, order, ordinance, or resolution, as
appropriate, a written investment policy regarding the investment of its funds and funds under its control.
(b) The investment policies must:
(1) be written;
(2) primarily emphasize safety of principal and liquidity;
(3) address investment diversification, yield, and maturity and the quality and capability of
investment management; and
(4) include:
(A) a list of the types of authorized investments in which the investing entity's funds
may be invested;
(B)the maximum allowable stated maturity of any individual investment owned by the
entity;
(C) for pooled fund groups, the maximum dollar -weighted average maturity allowed
based on the stated maturity date for the portfolio.
(D)methods to monitor the market price of investments acquired with public funds; and
(E)a requirement for settlement of all transactions, except investment pool funds and
mutual funds, on a delivery versus payment basis.
(c) The investment policies may provide that bids for certificates of deposit be solicited:
(1) orally;
(2) in writing;
(3) electronically; or
(4) in any combination of those methods.
(d) As an integral part of an investment policy, the governing body shall adopt a separate written
investment strategy for each of the funds or group of funds under its control. Each investment strategy must
describe the investment objectives for the particular fund using the following priorities in order of
importance:
(1) understanding of the suitability of the investment to the financial requirements of the entity;
(2) preservation and safety of principal;
(3) liquidity;
(4) marketability of the investment if the need arises to liquidate the investment before maturity;
(5) diversification of the investment portfolio; and
(6) yield.
(e) The governing body of an investing entity shall review its investment policy and investment strategies
not less than annually. The governing body shall adopt a written instrument by rule, order, ordinance or
resolution stating that it has reviewed the investment policy and investment strategies and that the written
instrument so adopted shall record any changes made to either the investment policy or investment
strategies.
(f) Each investing entity shall designate, by rule, order, ordinance, or resolution, as appropriate, one or
more officers or employees of the state agency, local government, or investment pool as investment officer
to be responsible for the investment of its funds consistent with the investment policy adopted by the entity.
If the governing body of an investing entity has contracted with another investing entity to invest its funds,
the investment officer of the other investing entity is considered to be the investment officer of the first
investing entity for purposes of this chapter. Authority granted to a person to invest an entity's funds is
effective until rescinded by the investing entity until the expiration of the officer's term or the_ termination
of the person's employment by the investing entity, or if an investment management firm, until expiration of
the contract with the investing entity. In the administration of the duties of an investment officer, the person
designated as investment officer shall exercise the judgment and care, under prevailing circumstances, that a
prudent person would exercise in the management of the person's own affairs, but the governing body of the
investing entity retains ultimate responsibility as fiduciaries of the assets of the entity. Unless authorized by
law, a person may not deposit, withdraw, transfer, or manage in any other manner the funds of the investing
entity.
(g) Subsection (f) does not apply to a state agency, local government, or investment pool for which an
officer of the entity is assigned by law the function of investing its funds.
(h) An officer or employee of a commission created under Chapter 391, Local Government Code, is
ineligible to be designated as an investment officer under Subsection (f) for any investing entity other than
for that commission. An officer or employee of a commission created under Chapter 391, Local
Government Code, is ineligible to be an investment officer for the commission under Subsection (f) if the
officer or employee is an investment officer designated under Subsection (f) for another local government.
(i) An investment officer of an entity who has a personal business relationship with a business
organization offering to engage in an investment transaction with the entity shall file a statement disclosing
that personal business interest. An investment officer who is related within the second degree by affinity or
consanguinity, as determined under Chapter 573, to an individual seeking to sell an investment to the
investment officer's entity shall file a statement disclosing that relationship. A statement required under this
subsection must be filed with the Texas Ethics Commission and the governing body of the entity. For
purposes of this subsection, an investment officer has a personal business relationship with a business
organization if.
(1) the investment officer owns 10 percent or more of the voting stock or shares of the
business organization or owns $5,000 or more of the fair market value of the business
organization;
(2) funds received by the investment officer from the business organization exceed 10
percent of the investment officer's gross income for the previous year; or
(3) the investment officer has acquired from the business organization during the
previous year investments with a book value of $2,500 or more for the personal account
of the investment officer.
0) The governing body of an investing entity may specify in its investment policy that any investment
authorized by this chapter is not suitable.
(k) A written copy of the investment policy shall be presented to any person offering to engage in an
investment transaction with an investing entity or to an investment management firm under contract with an
investing entity to invest or manage the entity's investment portfolio_ For purposes of this subsection, a
business organization includes investment pools and an investment management firm under contract with an
investing entity to invest or manage the entity's investment portfolio. Nothing in this subsection relieves the
investing entity of the responsibility for monitoring the investments made by the investing entity to
determine that they are in compliance with the investment policy. The qualified representative of the
business organization offering to engage in an investment transaction with an investing entity shall execute a
written instrument in a form acceptable to the investing entity and the business organization substantially to
the effect that the business organization has:
(1) received and reviewed the investment policy of the entity; and
(2) acknowledged that the business organization has implemented reasonable procedures and
controls in an effort to preclude investment transactions conducted between the entity and the
organization that are not authorized by the entity's investment policy, except to the extent that
this authorization is dependent on an analysis of the makeup of the entity's entire portfolio or
requires an interpretation of subjective investment standards.
(1) The investment officer of an entity may not acquire or otherwise obtain any authorized investment
described in the investment policy of the investing entity from a person who has not delivered to the entity
the instrument required by Subsection (k).
(m) An investing entity other than a state agency, in conjunction with its annual financial audit, shall
perform a compliance audit of management controls on investments and adherence to the entity's
established investment policies.
(n) Except as provided by Subsection (o), at least once every two years a state agency shall arrange for a
compliance audit of management controls on investments and adherence to the agency's established
investment policies. The compliance audit shall be performed by the agency's internal auditor or by a
private auditor employed in the manner provided by Section 321.020. Not later than January 1 of each
even -numbered year, a state agency shall report the results of the most recent audit performed under this
subsection to the state auditor. A state agency also shall report to the state auditor other information the
state auditor determines necessary to assess compliance with laws and policies applicable to state agency
investments. A report under this subsection shall be prepared in a manner the state auditor prescribes.
(o) The audit requirements of Subsection (n) do not apply to assets of a state agency that are invested by
the comptroller under Section 404.024.
Sec. 2256.006 Standard of Care.
(a) Investments shall be made with judgment and care, under prevailing circumstances, that a person of
prudence, discretion, and intelligence would exercise in the management of the person's own affairs, not for
speculation, but for investment, considering the probable safety of capital and the probable income to be
derived. Investment of funds shall be governed by the following investment objectives, in order of priority:
(1) preservation and safety of principal;
(2) liquidity; and
(3) yield.
(b) In determining whether an investment officer has exercised prudence with respect to an investment
decision, the determination shall be made taking into consideration:
(1) the investment of all funds, or funds under the entity's control, over which the officer had
responsibility rather than a consideration as to the prudence of a single investment; and
(2) whether the investment decision was consistent with the written investment policy of the entity.
Sec. 2256.007 Investment Training; State Agency Board Members and Officers.
(a) Each member of the governing board of a state agency and its investment officer shall attend at least
one training session relating to the person's responsibilities under this chapter within six months after taking
office or assuming duties.
(b) The Texas Higher Education Coordinating Board shall provide the training under this section.
(c) Training under this section must include education in investment controls, security risks, strategy risks,
market risks, diversification of investment portfolio, and compliance with this chapter.
(d) An investment officer shall attend a training session not less than once in a two-year period and may
receive training from any independent source approved by the governing body of the state agency. The
investment officer shall prepare a report on this subchapter and deliver the report to the governing body of
the state agency not later than the 1800' day after the last day of each regular session of the legislature.
Sec. 2256.008 Investment Training; Local Governments.
(a) Except as provided by Subsections (b) and (e), the treasurer, the chief financial officer if the treasurer is
not the chief financial officer, and the investment officer of a local government shall:_
(1) attend at least one training session from an independent source approved by the governing body of
the local government or a designated investment committee advising the investment officer as
provided for in the investment policy of the local government and containing at least 10 hours of
instruction relating to the treasurer's or officer's responsibilities under this subchapter within 12
months after taking office or assuming duties; and
(2) except as provided by Subsection (b), attend an investment training session not less than once in a
two-year period and receive not less than 10 hours of instruction relating to investment
responsibilities under this subchapter from an independent source approved by the governing body
of the local government or a designated investment committee advising the investment officer as
provided for in the investment policy of the local government.
(b) An investing entity created under authority of Section 52(b), Article III, or Section 59, Article XVI,
Texas Constitution, that has contracted with an investment management firm under Section
2256.003(b) and has fewer than five full-time employees or an investing entity that has contracted with
another investing entity to invest the entity's funds may satisfy the training requirement provided by
Subsection (a)(2) by having an officer of the governing body attend four hours of appropriate
instruction in a two-year period. The treasurer or chief financial officer of an investing entity created
under authority of Section 52(b), Article III, or Section 59, Article XVI, Texas Constitution, and that
has fewer than five full-time employees is not required to attend training required by this section unless
the person is also the investment officer of the entity.
(c) Training under this section must include education in investment controls, security risks, strategy risks,
market risks, diversification of investment portfolio, and compliance with this chapter.
(d) Not later than December 31 each year, each individual, association, business, organization,
governmental entity, or other person that provides training under this section shall report to the
comptroller a list of the governmental entities for which the person provided required training under
this section during that calendar year. An individual's reporting requirements under this subsection are
satisfied by a report of the individual's employer or the sponsoring or organizing entity of a training
program or semmar.
(e) This section does not apply to a district governed by Chapter 36 or 49, Water Code,
Sec. 2256.009 Authorized Investments: Obligations of, or Guaranteed by Governmental Entities.
(a) Except as provided by Subsection (b), the following are authorized investment under this
subchapter:
(1) Obligations, including letters of credit, of the United States or its agencies and
instrumentalities;
(2) direct obligations of this state or its agencies and instrumentalities;
(3) collateralized mortgage obligations directly issued by a federal agency or instrumentality of
the United States, the underlying security for which is guaranteed by an agency or
instrumentality of the United States.
(4) other obligations, the principal and interest of which are unconditionally guaranteed or
insured by, or backed by the full faith and credit of, this state or the United States or their
respective agencies and instrumentalities; and
(5) obligations of states, agencies, counties, cities, and other political subdivisions of any state
rated as to investment quality by a nationally recognized investment rating firm not less than
A or its equivalent and
(6) bonds issued, assumed, or guaranteed by the State of Israel.
(b) The following are not authorized investments under this section:
(1) obligations whose payment represents the coupon payments on the outstanding principal
balance of the underlying mortgage-backed security collateral and pays no principal;
(2) obligations whose payment represents the principal stream of cash flow from the underlying
mortgage-backed security collateral and bears no interest;
(3) collateralized mortgage obligations that have a stated final maturity date of greater than 10
years; and
(4) collateralized mortgage obligations the interest rate of which is determined by an index that
adjusts opposite to the changes in a market index.
Sec. 2256.010 Authorized Investments: Certificates of Deposit.
A certificate of deposit is an authorized investment under this subchapter if the certificate of deposit is issued by a
state or national bank domiciled in this state or a savings bank domiciled in this state, or state or federal credit union
domiciled in this state and is:
(1) guaranteed or insured by the Federal Deposit Insurance Corporation, or its successor or the National
Credit Union Share Insurance Fund or its successor;
(2) secured by obligations that are described by Section 2256.009(a), including mortgage backed securities
directly issued by a federal agency or instrumentality that have a market value of not less than the principal
amount of the certificates, but excluding those mortgage-backed securities of the nature described by
Section 2256.009(b); or
(3) secured in any other manner and amount provided by law for deposits of the investing entity.
Sec. 2256.011 Authorized Investments: Repurchase Agreements.
(a) A fully collateralized repurchase agreement is an authorized investment under this subchapter if the
repurchase agreement:
(1) has a defined termination date;
(2) is secured by obligations described by Section 2256.009(a)(1); and
(3) requires the securities being purchased by the entity to be pledged to the entity, held in the
entity's name, and deposited at the time the investment is made with the entity or with a third party
selected and approved by the entity; and
(4) is placed through a primary government securities dealer, as defined by the Federal Reserve,
or a financial institution doing business in this state.
(b) In this section, "repurchase agreement" means a simultaneous agreement to buy, hold for a specified
time, and sell back at a future date, obligations described by Section 2256.009(a)(1) at a market value at
the time the funds are disbursed of not less than the principal amount of the funds disbursed. The term
includes a direct security repurchase agreement and a reverse security repurchase agreement.
(c) Notwithstanding any other law, the term of any reverse security repurchase agreement may not exceed
90 days after the date the reverse security repurchase agreement is delivered.
(d) Money received by an entity under the terms of a reverse security repurchase agreement shall be used
to acquire additional authorized investments, but the term of the authorized investments acquired must
mature not later than the expiration date stated in the reverse security repurchase agreement.
Sec. 2256.0115 Authorized Investments: Securities Lending
(a) A securities lending program is an authorized investment under this subchapter if it meets the
conditions provided by this section.
(b) To qualify as an authorized investment under this subchapter:
(1) the value of securities loaned under the program must be not less than 100 percent collateralized,
including accrued income;
(2) a loan made under the program must allow for termination at any time;
(3) a loan made under the program must be secured by:
(A) pledged securities described by Section 2256.009;
(B) pledged irrevocable letters of credit issued by a bank that is:
(i) organized and existing under the laws of the United States or any other state; and
(ii) continuously rated by at least one nationally recognized investment rating firm at not
less than A or its equivalent; or
(C) cash invested in accordance with Section:
(i) 2256.009;
(ii) 2256.013;
(iii) 2256.014; or
(iv) 2256.016
(4) the terms of a loan made under the program must require that the securities being -held as collateral
be:
(A) pledged to the investing entity;
(B) held in the investing entity's name, and;
(C) deposited at the time the investment is made with the entity or with a third party selected by or
approved by the investing entity;
(5) a loan made under the program must be placed through:
(A) a primary government securities dealer, as defined by 5 C.F.R. Section 6801.102(f), as that
regulation existed on September 1, 2003; or
(B) a financial institution doing business in this state; and
(6) an agreement to lend securities that is executed under this section must have a term of one year or
less.
Sec. 2256.012 Authorized Investments: Banker's Acceptances
A bankers' acceptance is an authorized investment under this subchapter if the bankers' acceptance:
(1) has a stated maturity of 270 days or fewer from the date of its issuance;
(2) will be, in accordance with its terms, liquidated in full at maturity;
(3) is eligible for collateral for borrowing from a Federal Reserve Bank; and
(4) is accepted by a bank organized and existing under the laws of the United States or any state, if the
short-term obligations of the bank or of a bank holding company of which the bank is the largest subsidiary
are rated not less than A-1 or P-1 or an equivalent rating by at least one nationally recognized credit rating
agency.
Sec. 2256.013 Authorized Investments: Commercial Paper.
Commercial paper is an authorized investment under this subchapter if the commercial paper:
(1) has a stated maturity of 270 days or fewer from the date of its issuance; and
(2) is rated not less than A-1 or P-1, or an equivalent rating by at least:
(A) two nationally recognized credit rating agencies; or
(B) one nationally recognized credit rating agency and is fully secured by an irrevocable
letter of credit issued by a bank organized and existing under the laws of the United States
or any state.
Sec. 2256.014 Authorized Investment: Mutual Funds.
(a) A no-load money market mutual fund is an authorized investment under this subchapter if the mutual
fund:
(1) is registered with and regulated by the Securities and Exchange Commission;
(2) provides the investing entity with a prospectus and other information required by the
Securities Exchange Act of 1934 (15 U.S.C. Section 78a et seq.) or the Investment Company
Act of 1940 (15 U.S.C. Section 80a-1 et seq.)
(3) has a dollar -weighted average stated maturity of 90 days or fewer; and
(4) includes in its investment objectives the maintenance of a stable net asset value of $1 for each
share.
(b) In addition to a no-load money market mutual fund permitted as an authorized investment in Subsection
(a), a no-load mutual fund is an authorized investment under this subchapter if the mutual fund:
(1) is registered with the Securities and Exchange Commission;
(2) has an average weighted maturity of less than two years;
(3) is invested exclusively in obligations approved by this subchapter;
(4)is continuously rated as to investment quality by at least one nationally recognized
investment rating firm of not less than AAA or its equivalent; and
(5) conforms to the requirements set forth in Sections 2256.016(b) and (c) relating to the eligibility
of investment pools to receive and invest funds of investing entities.
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(c) An entity is not authorized by this section to:
(1) invest in the aggregate more than 15 percent of its monthly average fund balance, excluding
bond proceeds and reserves and other funds held for debt service, in mutual funds described in
Subsection (b); or
(2) invest any portion of bond proceeds, reserves and funds held for debt service, in mutual funds
described in Subsection (b); or
(3) invest its funds or funds under its control, including bond proceeds and reserves and other
funds held for debt service, in any one mutual fund described in Subsection (a) or (b) in an amount
that exceeds 10 percent of the total assets of the mutual fund.
Sec. 2256.015 Authorized Investments: Guaranteed Investment Contracts.
(a) A guaranteed investment contract is an authorized investment for bond proceeds under this subchapter
if the guaranteed investment contract:
(1) has a defined termination date;
(2) is secured by obligations described by Section 2256.009(x)(1), excluding those obligations
described by Section 2256.009(b), in an amount at least equal to the amount of bond proceeds
invested under the contract; and
(3) is pledged to the entity and deposited with the entity or with a third party selected and
approved by the entity.
(b) Bond proceeds, other than bond proceeds representing reserves and funds maintained for debt service
purposes, may not be invested under this subchapter in a guaranteed investment contract with a term of
longer than five years from the date of issuance of the bonds.
(c) To be eligible as an authorized investment:
(1) the governing body of the entity must specifically authorize guaranteed investment contracts as
an eligible investment in the order, ordinance, or resolution authorizing the issuance of bonds;
(2) the entity must receive bids from at least three separate providers with no material financial
interest in the bonds from which proceeds were received;
(3) the entity must purchase the highest yielding guaranteed investment contract for which a
qualifying bid is received;
(4) the price of the guaranteed investment contract must take into account the reasonably expected
drawdown schedule for the bond proceeds to be invested; and
(5) the provider must certify the administrative costs reasonably expected to be paid to third
parties in connection with the guaranteed investment contract.
Sec. 2256.016 Authorized Investment: Investment Pools.
(a) An entity may invest its funds and funds under its control through an eligible investment pool if the
governing body of the entity by rule, order, ordinance, or resolution, as appropriate, authorizes investment
in the particular pool. An investment pool shall invest the funds it receives from entities in authorized
investments permitted by this subchapter.
(b) To be eligible to receive funds from and invest funds on behalf of an entity under this chapter, an
investment pool must furnish to the investment officer or other authorized representative of the entity an
offering circular or other similar disclosure instrument that contains, at a minimum, the following
information:
(1) the types of investments in which money is allowed to be invested;
(2) the maximum average dollar -weighted maturity allowed, based on the stated maturity date, of
the pool;
(3) the maximum stated maturity date any investment security within the portfolio has;
(4) the objectives of the pool;
(5) the size of the pool;
(6) the names of the members of the advisory board of the pool and the dates their terms expire;
(7) the custodian bank that will safekeep the pool's assets;
(8) whether the intent of the pool is to maintain a net asset value of one dollar and the risk of
market price fluctuation;
(9) whether the only source of payment is the assets of the pool at market value or whether there is
a secondary source of payment, such as insurance or guarantees, and a description of the secondary
source of payment;
(10) the name and address of the independent auditor of the pool;
(11) the requirements to be satisfied for an entity to deposit funds in and withdraw funds from the
pool and any deadlines or other operating policies required for the entity to invest funds in and
withdraw funds from the pool; and
(12) the performance history of the pool, including yield, average dollar -weighted maturities,
and expense ratios.
(c) To maintain eligibility to receive funds from and invest funds on behalf of an entity under this chapter,
an investment pool must furnish to the investment officer or other authorized representative of the entity:
(1) investment transaction confirmations; and
(2) a monthly report that contains, at a minimum, the following information:
(A) the types and percentage breakdown of securities in which the pool is invested;
(B) the current average dollar -weighted maturity, based on the stated maturity date, of the
pool;
(C) the current percentage of the pool's portfolio in investments that have stated
maturities of more than one year;
(D) the book value versus the market value of the pool's portfolio, using amortized cost
valuation;
(E) the size of the pool;
(F) the number of participants in the pool;
(G) the custodian bank that is safekeeping the assets of the pool;
(H) a listing of daily transaction activity of the entity participating in the pool;
(I) the yield and expense ratio of the pool;
(7) the portfolio managers of the pool; and
(K) any changes or addenda to the offering circular.
(e) An entity by contract may delegate to an investment pool the authority to hold legal title as custodian
of investments purchased with its local funds.
(f) In this section, "yield" shall be calculated in accordance with regulations governing the registration of
open-end management investment companies under the Investment Company Act of 1940, as promulgated
from time to time by the Federal Securities and Exchange Commission.
(g) To be eligible to receive funds from and invest funds on behalf of an entity under this chapter, a public
funds investment pool created to function as a money market mutual fund must mark its portfolio to market
daily, and, to the extent reasonably possible, stabilize at a $1 net asset value. If the ratio of the market value
of the portfolio divided by the book value of the portfolio is less than 0.995 or greater than 1.005, portfolio
holdings shall be sold as necessary to maintain the ratio between 0.995 and 1.005.
(h) To be eligible to receive funds from and invest funds on behalf of an entity under this chapter, a public
funds investment pool must have an advisory board composed
(1) equally of participants in the pool and other persons who do not have a business
relationship with the pool and are qualified to advise the pool, for a public funds investment pool
created under Chapter 791 and managed by a state agency; or
(2) of participants in the pool and other persons who do not have a business relationship with
the pool and are qualified to advise the pool, for other investment pools.
(i) To maintain eligibility to receive funds from and invest funds on behalf of an entity under this chapter,
an investment pool must be continuously rated no lower than AAA or AAA -m or at an equivalent rating by
at least one nationally recognized rating service.
Sec. 2256.017 Existing Investments.
An entity is not required to liquidate investments that were authorized investment at the time of purchase.
Sec. 2256.019 Ratings of Certain Investment Pools.
A public funds investment pool must be continuously rated no lower than AAA or AAA -m or at an
equivalent rating by at least one nationally recognized rating service or no lower than investment grade by
at least one nationally recognized rating service with a weighted average maturity no greater than 90 days.
Sec. 2256.020 Authorized Investments: Institutions of Higher Education.
In addition to the authorized investments permitted by this subchapter, an institution of higher education
may purchase, sell, and invest its funds and funds under its control in the following:
(1) cash management and fixed income funds sponsored by organizations exempt from federal
income taxation under Section 501(f), Internal Revenue Code of 1986 (26 U.S.C. Section 501(f));
(2) negotiable certificates of deposit issued by a bank that has a certificate of deposit rating of at
least I or the equivalent by a nationally recognized credit rating agency or that is associated with a
holding company having a commercial paper rating of at least A-1, P-1, or the equivalent by a
nationally recognized credit rating agency; and
(3) corporate bonds, debentures, or similar debt obligations rated by a nationally recognized
investment rating firm in one of the two highest long-term rating categories, without regard to
gradations within those categories.
Sec. 2256.0201 Authorized Investment; Municipal Utility
(a) A municipality that owns a municipal electric utility that is engaged in the distribution and sale of
electric energy or natural gas to the public may enter into a hedging contract and related security and
insurance agreements in relation to fuel oil, natural gas, and electric energy to protect against loss due
to price fluctuations. A hedging transaction must comply with the regulations of the Commodity
Futures Trading Commission and the Securities and Exchange Commission. If there is a conflict
between the municipal charter of the municipality and this chapter, this chapter prevails.
(b) A payment by the municipally owned electric or gas utility under a hedging contract or related
agreement in relation to fuel supplies or fuel reserves is a fuel expense, and the utility may credit any
amounts it receives under the contract or agreement against fuel expenses.
(c) The governing body of a municipally owned electric or gas utility or the body vested with power to
manage and operate the municipally owned electric or gas utility may set policy regarding hedging
transactions.
(d) In this section, "hedging" means the buying and selling of fuel oil, natural gas, and electric energy
futures or options or similar contracts on those commodity futures as a protection against loss due to
price fluctuations.
Sec. 2256.021 Effect of Loss of Required Rating.
An investment that requires a minimum rating under this subchapter does not qualify as an authorized
investment during the period the investment does not have the minimum rating. An entity shall take all
prudent measures that are consistent with its investment policy to liquidate an investment that does not have
the minimum rating.
Sec. 2256.022 Expansion of Investment Authority.
Expansion of investment authority granted by this chapter shall require a risk assessment by the state auditor
or performed at the direction of the state auditor, subject to the legislative audit commit approval of
including the review in the audit plan under Section 321.013.
Sec. 2256.023 Internal Management Reports.
(a) Not less than quarterly, the investment officer shall prepare and submit to the governing body of the
entity a written report of investment transactions for all funds covered by this chapter for the preceding
reporting period.
(b) The report must:
(1) describe in detail the investment position of the entity on the date of the report;
(2) be prepared jointly by all investment officers of the entity;
(3) be signed by each investment officer of the entity;
(4) contain a summary statement prepared in compliance with generally accepted accounting
principles of each pooled fund group that states the:
(A) beginning market value for the reporting period;
(B) additions and changes to the market value during the period;
(E) ending market value for the period; and
(F) fully accrued interest for the reporting period.
(5) state the book value and market value of each separately invested asset at the beginning and
end of the reporting period by the type of asset and fund type invested;
(6) state the maturity date of each separately invested asset that has a maturity date;
(7) state the account or fund or pooled fund group in the state agency or local government for
which each individual investment was acquired; and
(8) state the compliance of the investment portfolio of the state agency or local government as it
relates to:
(A) the investment strategy expressed in the agency's or local government's investment
policy; and
(B) relevant provisions of this chapter.
(c) The report shall be presented not less than quarterly to the governing body and the chief executive
officer of the entity within a reasonable time after the end of the period.
(d) If an entity invests in other than money market mutual funds, investment pools or accounts offered by its
depository bank in the form of certificates of deposit, or money market accounts or similar accounts, the
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reports prepared by the investment officers under this section shall be formally reviewed at least annually by
an independent auditor, and the result of the review shall be reported to the governing body by that auditor.
Sec. 2256.024 Subchapter Cumulative
(a) The authority granted by this subchapter is in addition to that granted by other law. Except as provided
by Subsection (b), this subchapter does not:
(1) prohibit an investment specifically authorized by other law; or
(2) authorize an investment specifically prohibited by other law.
(b) Except with respect to those investing entities described in Subsection (c), a security described in
Section 2256.009(b) is not an authorized investment for a state agency, a local government, or another
investing entity, notwithstanding any other provision of this chapter or other law to the contrary.
(c) Mortgage pass through certificates and individual mortgage loans that may constitute an investment
described in Section 2256.009(b) are authorized investments with respect to the housing bond programs
operated by:
(1) the Texas Department of Housing and Community Affairs or a nonprofit corporation created
to act on its behalf,
(2) an entity created under Chapter 392, Local Government Code; or
(3) an entity created under Chapter 394, Local Government Code.
Sec. 2256.025 Selection of Authorized Brokers
The governing body of an entity subject to this subchapter or the designated investment committee of the entity shall,
at least annually, review, revise, and adopt a list of qualified brokers that are authorized to engage in investment
transactions with the entity.
Sec. 2256.026 Statutory Compliance
All investments made by entities must comply with this subchapter and all federal, state, and local statutes, rules or
regulations.
[SECTION 2256.027-2256.050 Reserved for expansion]
SUBCHAPTER B. MISCELLANEOUS PROVISIONS.
Sec. 2256.051 Electronic Funds Transfer.
Any local government may use electronic funds means to transfer or invest all funds collected or controlled
by the local government.
Sec. 2256.052 Private Auditor.
Notwithstanding any other law, a state agency shall employ a private auditor if authorized by the legislative
audit committee either on the committee's initiative or on request of the governing body of the agency.
Sec. 2256.053 Payment of Securities Purchased by State.
The comptroller or the disbursing officer of an agency that has the power to invest assets directly may pay
for authorized securities purchased from or through a member in good standing of the National Association
of Securities Dealers or from or through a national or state bank on receiving an invoice from the seller of
the securities showing that the securities have been purchased by the board or agency and that the amount to
be paid for the securities is just, due and unpaid. A purchase of securities may not be made at a price that
exceeds the existing market value of the securities.
Sec. 2256.054 Delivery of Securities Purchased by State.
A security purchased under this chapter may be delivered to the comptroller, a bank, or the board or agency
investing its funds. The delivery shall be made under normal and recognized practices in the securities and
banking industries, including the book entry procedure of the Federal Reserve Bank.
Sec. 2256.055 Deposit of Securities Purchased By State.
At the direction of the comptroller or the agency, a security purchased under this Chapter may be deposited
in trust with a bank or federal reserve bank or branch designated by the comptroller, whether in or outside
the state. The deposit shall be held in the entity's name as evidenced by a trust receipt of the bank with
which the securities are deposited.
11
MINUTES OF THE
BOARD OF ALDERMEN AND SCHOOL BOARD WORKSHOP AND
BOARD OF ALDERMEN MEETING
AUGUST 08, 2005
Present: Scott Bradley, Mayor
Fred Held, Mayor Pro Tem
Buddy Brown, Member
Bill Frey, Member
Don Redding, Member
Larry Sparrow, Member
Trent Petty, Town Manager
Stan Lowry, Town Attorney
Jean Dwinnell, Town Secretary
Absent: None
1. CALL TO ORDER.
Mayor Bradley called the work session to order at 3:05 p.m. and announced a quorum.
2. BUDGET WORK SESSION.
Town Manager Trent Petty presented the proposed budget for the Westlake Academy along with
several scenarios for the future. He reviewed planning milestones and parameters, the Mission
Statement, goals and objectives, and alternatives.
He advised that he recommended scenario 5A, which would allow for the continued expansion
of the Academy, filling seventh and eighth grades and placing students in portable buildings for
selected classes.
Discussion ensued regarding each of the scenarios, the dissolution of the 4A Corporation coupled
with an election to adopt a Crime Control District tax, the aesthetics of the campus in relation to
the placement of portable buildings, the cost of the portable buildings, the Blacksmith
Apprentice Program, the Foundation's capital program for the art/science building, the
probability of retail business in Westlake, and maintaining the budget for both the Town and the
Academy with no ad valorem tax rate.
Mayor Bradley and the Board of Aldermen thanked the staff for their hard work in producing the
scenarios and the presentation on the budget.
The Academy parents in attendance thanked the Town employees for their hard work and for
allowing them to attend.
It was the consensus of the Board to move forward with Scenario 5A as presented, contacting
students on the waiting list for grades 7 and 8, explaining the Blacksmith Program and its
importance to those who remain interested in attending the Academy.
Mayor Bradley declared the work session adjourned at 5:26 p.m.
3. CONVENE INTO REGULAR MEETING.
Mayor Bradley called the regular meeting to order at 7:00 p.m. and announced a quorum.
4. EXECUTIVE SESSION.
The Board convened into executive session at 7:02 p.m., as Mayor Bradley read the items to be
discussed.
5. RECONVENE INTO OPEN MEETING.
The Board reconvened into open session at 7:44 p.m.
6. EXECUTIVE SESSION ACTION.
There was no action taken.
7. CITIZENS'PRESENTATIONS.
There were none.
8. CONSIDER A RESOLUTION AUTHORIZING AND ENDORSING THE
APPLICATION FOR FUNDING FROM THE TARRANT COUNTY 2006
TRANSPORTATION BOND PROGRAM FOR THE CONSTRUCTION OF F.M.
1938 FROM F.M.1709 TO THE DENTON COUNTY LINE.
Town Manager Trent Petty explained the proposed Resolution, the proposed schedule for the
construction, and the regional impact.
Alderman Redding moved, Alderman Sparrow seconded the motion to approve Resolution No.
05-27, authorizing and endorsing the application for funding from the Tarrant County 2006
Transportation Bond Program for the construction of FM 1938 from F.M. 1709 to the Denton
County Line.
There was no discussion and Mayor Bradley declared the motion carried unanimously.
9. CONSENT AGENDA:
A. Review and approve minutes of the regular meeting held on June 27, 2005 and minutes of the
budget worksession held on July 07, 2005.
B. Review and approve any outstanding bills.
Alderman Frey moved, Alderman Held seconded the motion to approve the Consent Agenda as
presented.
Discussion ensued regarding payments to Tri -County Electric and Mr. Scott Simmons.
There was no further discussion and Mayor Bradley declared the motion carried unanimously.
1 1 i -K'W1u I OWN
Alderman Brown moved, Alderman Frey seconded the motion to adjourn.
The motion carried and Mayor Bradley declared the meeting adjourned at 7:52 p.m.
Approved by the Board of Aldermen on
Scott Bradley, Mayor
ATTEST:
Jean Dwinnell, TRMC, CMC, Town Secretary
2005.
MINUTES OF THE
WESTLAKE ACADEMY
SCHOOL BOARD MEETING
AUGUST 22, 2005
Present: Scott Bradley, President
Buddy Brown, Member
Bill Frey, Member
Fred Held, Member
Don Redding, Member
Larry Sparrow, Member
Trent Petty, CEO
Barbara Brizuela, Head of School
Jean Dwinnell, Secretary
Absent: None
1. CALL TO ORDER.
President Bradley called the meeting to order at 6:00 p.m.
2. CITIZEN PRESENTATIONS.
Mr. Jim Billington expressed his content with the proposed plan for the Academy, stating
that he is pleased with the idea of not making any student withdraw because they are not
Westlake residents. He advised that he feels the kids are excited about the decision as
well.
3. CONSIDER A RESOLUTION ADOPTING THE REVISED BUDGET FOR
WESTLAKE ACADEMY FOR THE FISCAL YEAR ENDING AUGUST
31, 2005 AND ADOPTING THE PROPOSED BUDGET FOR FISCAL
YEAR ENDING AUGUST 31, 2006.
CEO Trent Petty made a presentation regarding the proposed budget and recommended
Scenario 5A, which will place some of the Town employees in portable buildings and
will provide for portable classrooms for MYP students that will be changing classrooms
regularly, so as not to have the same students in the portable classroom all day. He
advised that the support of the Blacksmith Apprentice program is vital to the Academy,
that the Academy is not self-sustaining, and that there is no funding available from the
State for facilities.
President Bradley opened the public hearing.
Discussion ensued regarding revenues from corporate sponsors, the building scenario for
grades 10-12, adequate parking spaces for upper grade growth, planning for new students
each year, acceptance of siblings, the proposed art/science building for all grades,
location of the portable buildings, permanency of the proposed portable buildings,
location of the Town offices, and the movement of the Town employees back to Solana.
President Bradley closed the public hearing and thanked the staff for their hard work
during the budget process.
President Bradley explained the proposed revised budget for Fiscal Year 2004/2005.
Mr. Frey moved, Mr. Brown seconded the motion to approve Resolution No. 05-04,
adopting the revised budget for Westlake Academy for the fiscal year ending August 31,
2005 and adopting the proposed budget for fiscal year ending August 31, 2006.
There was no discussion and President Bradley declared the motion carried unanimously.
4. CONSENT AGENDA.
A. Review and approve minutes of the workshop and meeting held April 11, 2005, the
special called workshop and meeting held on April 18, 2005, and the workshop held on
June 20, 2005.
B. Review and approve any outstanding bills.
Mr. Redding moved, Mr. Sparrow seconded the motion to approve the consent agenda as
presented.
There was no discussion and President Bradley declared the motion carried unanimously.
5. ADJOURNMENT.
Mr. Held moved, Mr. Redding seconded the motion to adjourn.
President Bradley declared the motion carried and the meeting adjourned at 7:00 pm.
Approved by the School Board on
2005.
Scott Bradley, President
ATTEST:
Jean Dwinnell, Secretary
WESTLAKE ACADEMY
Invoices Paid in August 2005
For Review by Board on 09/26/05
'NOTES
119:Mn 0 NAM
......
9 -Aug
M-e—rin"'a -A''mos
.. . ... ..... ..... . ... .
Classroom Supplies
$20.75
1844
9 -Aug
Maritza Jackson
Classroom Supplies
$14.97
1845
9 -Aug
Claudia Ourthe-Cabale
Classroom Supplies
$180.21
1846
12 -Aug
Aviva Life Insurance
Annuity Payment
$267.00
1847
12 -Au
Fidelity Investments
Annuity Payment
$200.00
1 848
12 -Aug
Oppenheimer Funds
Annuity Payment
$92.00
1849
12 -Aug
Transamerica Life Insurance
Annuity Payment
$100,00
1850
12 -Aug
USAA
Annuity Payment
$500.00
1851
12 -Aug
Vanguard Group
Annuity Payment
$100.00
1852
10 -Au
Banc of America
Copier Lease
$232.88
1853
10 -Au
Blue Cross Blue Shield
Insurance Premium
$4,694.15
1854
10 -Au
Dental Select
Insurance Premium
$173.14
1855
10 -Au
Federal Express
Shipping
$18.68.
1856
10 -Au
Hartford Insurance
Insurance Premium
$1,239.02
1857
10 -Au
Laminator Warehouse
Laminating Film
$169.22
1858
10 -Au
Julie McGough
Workshop Travel
$919.70
1859
10 -Au
Linda Smith
Math Workshop
$70.18
1860
10 -Au
Teachers Video
Classroom Supplies
$67.08
1861
10 -Au
Town of Westlake
Allocation for Water Bill
$3,555.50
1862
10 -Au
Town of Westlake
Allocation for Electricity Bill
$6,740.02
1863
18 -Aug
Box Insurance
Insurance Premium
$4,250.00
1864
18 -Aug
Sundi Halbert
Travel Reimbursement
$67.50
1865
18 -Aug
David Jenkins
Immigration/Moving Reimbursement
$566.56
1866
18 -Aug
Marlo Karg
Travel Reimbursement
$267.55
1867
18 -Aug
Tracy Odom
Travel Reimbursement
$63.40
1868
18 -Aug
Texas Assoc of HPERD
Reading Materials
$20.00
1869
18 -Au I g
What's My Name
Name Badges
$36.75
1870
26 -Aug
Aviva Life Insurance
Annuity Payment
$267.00
1871
26 -Aug
Fidelity Investments
Annuity Payment
$200.00
1872
26 -Aug
Oppenheimer Funds
Annuity Payment
$92.00
1873
26 -Aug
Transamerica Life Insurance
Annuity Payment
$100.00
1874
26 -Aug
USAA
Annuity Payment
$500.00
1875
26 -Aug
Vanguard Group
Annuity Payment
$100.00
1876
29 -Au q
American Federation of Teachers
Reading Materials
$258.64
1877
29 -Aug
Apple Computers
Technology Supplies
$1,221.00
1878
29 -Aug
1Blue Cross Blue Shield
Insurance Premium
$4,951.991
1 of 2 9/22/2005 9:50 AM
WESTLAKE ACADEMY
Invoices Paid in August 2005
For Review by Board on 09/26/05
1879
Milk Purchases $81.25
29 -Aug
Borden
1880
29 -Aug
Chelsea House Publishers
Reading Materials
$1,404.88
1881
29 -Aug
Collegiate Pacific
Classroom Supplies
$427.00
1882
29 -Aug
Federal Express
Shipping
$342.06
1883
29 -Aug
Laura Gibbs
Lunchroom Food
$66.25
1884
29 -Aug
J&S Equi ment
Table
$638.00
1885
29 -Aug
Kaleidoscope
IT Support
$2,836.50
1886
29 -Aug
Mario Karg
Testin Materials
$339.15
1887
29 -Au q
Darcy MCFarlane
Reading Materials
$623.25
1888
29 -Aug
Claudia Ourthe-Cabale
Travel Reimbursement
$96.42
1889
29 -Au q
Premier School Agenda
Classroom Supplies
$1,685.12
1890
29 -Aug
SBC 817-163-1736
T1 line Telephone Bill
$170.00
1891
29 -Aug
Singapore Math
Text Books
$82.08
1892
29 -Aug
SIS -USA
Furniture
$6,564.25
1893
29 -Aug
Unum Life Insurance
insurance Premium
$97.75
1894
29 -Aug
What's My Name
Name Badges
$12.25
1895
29 -Aug
William MacGill
Classroom Supplies
$261.75
1896
29 -Aug
Town of Westlake
Allocation for Phone Bill
$65.78
1897
29 -Au
Brystone Children Books
Text Books
$1,473.45
1898
29 -Aug
SIS -USA
Furniture
$3,944.13
TOTAL
$53,628.21
Fund 199 - General
$47,849.54
Fund 258 - Grant
$1,473.45
Fund 287 - Grant
$147.72
Fund 411 - Technolo y
$4,057.50
TOTAL
$53,528.21
2 of 2 9/2212005 9:50 AM