HomeMy WebLinkAbout01-12-09 BOT MinMINUTES OF THE
WESTLAKE ACADEMY
BOARD OF TRUSTEES REGULAR MEETING
January 12, 2009
PRESENT: President Laura Wheat and Trustees Tim Brittan, Larry Corson, Carol Langdon,
and Rebecca Rollins.
ABSENT: Trustee Don Redding.
OTHERS PRESENT: Chief Executive Officer Thomas Brymer, Head of School Mark
Rosevear, School Attorney Stan Lowry, Secretary Kim Sutter.
1. CALL TO ORDER.
President Wheat called the meeting to order at 8:27 p.m.
2. PLEDGE OF ALLEGIANCE.
President Wheat led the pledge of allegiance to the United States and Texas flags.
3. CITIZENS' PRESENTATIONS.
There was no one present wishing to address the Board.
4. PRESENTATION OF COPIES OF THE BEST OF THE BLACK COW BOOK
TO MEMBERS OF THE BOARD OF TRUSTEES.
The presentation will be scheduled for a future meeting date.
5. CONSENT AGENDA.
President Wheat introduced the item and asked for a motion.
a. Review and approve minutes of the School Board of Trustees regular meeting held
on December 8, 2009.
Westlake Academy Board of Trustees
Regular Meeting Minutes
January 12, 2009
Page 2 of 4
MOTION: Trustee Brittan made a motion to approve the consent agenda as
presented. Trustee Langdon seconded the motion. The motion carried
by a vote of 4-0.
6. CONSIDER A RESOLUTION AUTHORIZING THE CEO OF WESTLAKE
ACADEMY TO ENTER INTO A CONTRACT WITH THE REGION XI
EDUCATION SERVICE CENTER TO PURCHASE A NEW SOFTWARE
PROGRAM FOR STUDENT ATTENDANCE AND ACCOUNTING FOR THE
2009-10 SCHOOL YEAR.
Head of School Rosevear introduced the item to the Board.
Discussion ensued regarding utilizing other services provided by the Service Center.
MOTION: Trustee Langdon made a motion to approve Resolution 09-01,
authorizing the CEO of Westlake Academy to enter into a contract with
the Region XI Education Service Center to purchase a new software
program related to student attendance and accounting for the 2009-2010
school year. Trustee Rollins seconded the motion. The motion carried
by a vote of 4-0.
7. CONSIDER A RESOLUTION AUTHORIZING THE 2009-2010 SCHOOL
CALENDAR AND APPROVING REQUEST FOR STATE WAIVER.
HOS Rosevear introduced the item to the Board and advised the Board that area school
districts calendars were consulted in preparing the 2009-2010 school calendar.
MOTION: Trustee Rollins made a motion to approve Resolution 09-02, authorizing
the 2009-2010 school calendar and approving a request for State waiver.
Trustee Corson seconded the motion. The motion carried by a vote of 4-
0.
8. CONSIDER A RESOLUTION ADOPTING A FORMAL GRADING SYSTEM
FOR WESTLAKE ACADEMY AND APPROVING THE INCLUSION OF A
LETTER OF EXPLANATION IN THE REPORT CARD ENVELOPES.
HOS Rosevear presented the item to the Board and reviewed the current and proposed
grading system.
Discussion ensued regarding the proposed grading system, specifically at it relates to
students who choose to transfer to another school.
President Wheat suggested language be included to explain the Board's objective as it
relates to the policy.
Westlake Academy Board of Trustees
Regular Meeting Minutes
January 12, 2009
Page 3 of 4
MOTION: Trustee Brittan made a motion to approve Resolution 09-03, adopting a
formal grading system for Westlake Academy and approving the
inclusion of a letter of explanation in the report card envelopes. Trustee
Rollins seconded the motion. The motion carried by a vote of 4-0.
9. CONSIDER A RESOLUTION ADOPTING A POLICY REGARDING THE
WRITING, AMENDING AND DISTRIBUTION OF THE PARENT/STUDENT
HANDBOOK.
CEO Brymer presented the item and advised that the proposed policy places emphasis
on the importance of effective communication with parents and students, and charges
staff with drafting, updating, and providing the Parent/Student Handbook to parents and
students. Additionally, CEO Brymer advised the Board that the intent of the policy is to
assign the Parent/Student Handbook within the purview of staff as the handbook is
procedural in nature.
Discussion ensued regarding whether policy issues should be a part of the handbook.
Trustee Corson recommended the Board table consideration of the item until staff can
sort out administrative procedures versus policy issues.
There being no further discussion, President Wheat asked for a motion.
MOTION: Trustee Corson made a motion to table consideration of this item and
direct staff to identify administrative procedures versus policy issues and
present the revised policy to the Board for consideration. Trustee Rollins
seconded the motion. The motion carried by a vote of 4-0.
10. FUTURE AGENDA ITEMS:
No items were submitted for consideration.
Trustee Corson advised that he will submit an item for consideration to revisit the topic
of cell phones use in school zones.
11. BOARD CALENDAR.
No items were presented.
Westlake Academy Board of Trustees
Regular Meeting Minutes
January 12, 2009
12. ADJOURNMENT.
Page 4 of 4
There being no further business before the Board, President Wheat asked for a motion to
adjourn.
MOTION: Trustee Langdon made a motion to adjourn the meeting. Trustee Rollins
seconded the motion. The motion carried by a vote of 4-0.
President Wheat adjourned the meeting at 9:01 p.m.
APPROVED BY THE BOARD OF TRUSTEES ON FEBRUARY 9, 2009.
Laura Wheat, President
ATTEST:
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Kim Sutter, TRMC, Town Secretary