The URL can be used to link to this page

Home My WebLink About08-10-16 TC Agenda Packet Mission Statement Westlake is a unique community blending preservation of our natural environment and viewscapes, while serving our residents and businesses with superior municipal and academic services that are accessible, efficient, cost-effective, and transparent. Westlake, Texas – “One-of-a-kind community; natural oasis – providing an exceptional level of service.” Page 1 of 2 TOWN OF WESTLAKE, TEXAS Vision Statement An oasis of natural beauty that maintains our open spaces in balance with distinctive development, trails, and quality of life amenities amidst an ever expanding urban landscape. TOWN COUNCIL BUDGET AND PLANNING WORKSHOP AGENDA August 10, 2016 1301 Solana Blvd. Building 4, Suite 4202 2ND FLOOR, COUNCIL CHAMBER WESTLAKE, TX 76262 Workshop Session 12:00 p.m. Page 2 of 2 Workshop Session 1. CALL TO ORDER 2. DISCUSSION OF THE PROPOSED MUNICIPAL BUDGET FOR FISCAL YEAR 2016-2017, FUNDED AND UNFUNDED (UNDER DISCUSSION) PROJECTS CONTAINED IN THE TOWN’S PROPOSED FIVE (5) YEAR CAPITAL IMPROVEMENT PLAN, AS WELL AS THE PROPOSED OPERATING BUDGET FOR WESTLAKE ACADEMY FOR FISCAL YEAR 2016-17. 3. ADJOURNMENT ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS 551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT CODE. CERTIFICATION I certify that the above notice was posted at the Town Hall of the Town of Westlake, 1301 Solana Blvd., Building 4, Suite 4202, Westlake, TX 76262, August 3, 2016, by 5:00 p.m. under the Open Meetings Act, Chapter 551 of the Texas Government Code. _____________________________________ Kelly Edwards, TRMC, Town Secretary If you plan to attend this public meeting and have a disability that requires special needs, please advise the Town Secretary 48 hours in advance at 817-490-5710 and reasonable accommodations will be made to assist you. DRAFT This page is intentionally blank DRAFT 1 T RANSMITTAL L ETTER 2 A LL F UNDS F INANCIAL 3 G ENERAL F UND 4 E NTERPRISE F UNDS 5 I NTERNAL S ERVICE F UNDS 6 S PECIAL R EVENUE F UNDS 7 D EBT S ERVICE 8 W ESTLAKE A CADEMY 9 C APITAL P ROJECTS 10 C APITAL I MPROVEMENT P LAN 11 L ONG T ERM F ORECAST 12 UNUSED DRAFT This page is intentionally blank DRAFT Transmittal Letter August 10, 2016 Honorable Mayor and Town Council: I am pleased to submit for your consideration, on behalf of the Town of Westlake’s Senior Leadership Team, the Proposed FY 2016-17 Budget. This year’s budget theme is “Forging Westlake, Managing the Impact of Growth”. Dealing with this growth continues to make this both an exciting and challenging time for our community! I. BUDGET THEME, TRENDS, & OVERVIEW Last year, in the budget transmittal letter for the FY15-16 Budget, I recounted how almost 25 years ago, Westlake’s governing body recognized that their Town stood at a crossroads; one of change driven by growth in and around Westlake. In 2013, while Westlake’s vision had remained much the same, it was recognized by the Town Council that further growth in Westlake and our area was pending and required a proactive approach. The Council’s response to this coming growth was to embark on a two (2) year long process, with much community input, to formulate an updated Comprehensive Plan. In March 2015, the Town Council adopted this newly drafted Comprehensive Plan which is entitled Forging Westlake. The Plan is “mission critical” in order for the Town to effectively deal with the growth now occurring in Westlake in a manner that is true to our vision, mission and values as a community. Westlake’s Vision is that we are: The growth predicted in Forging Westlake, and identified as early as the Town’s FY14-15 Budget as being on our horizon, is now here. Westlake finds itself in the “vortex” of one of DFW’s most desirable executive housing corridors - located along State Highway 114. With growth now arriving in full force, it becomes imperative that we not only understand and deal with the changes that are now occurring, but also understand the impact that future potential growth will have if existing zoning entitlements are utilized. In the face of these growth challenges, maintaining Westlake’s unique bucolic character, exceptional quality of life, and high end housing standards, while at the same time managing the challenges development creates, is no small task. Growth projections of the magnitude projected for the next 30 years in Forging Westlake require that we plan, be proactive, and be prudent in our decision making, all the while striving to continue to offer the high quality services Westlake currently enjoys. Our role as a Town government must be to maintain and advance our position as a premier community. We have moved from planning for growth to experiencing it and, with that, we must embrace all the challenges and benefits growth creates. An oasis of natural beauty that maintains our open spaces in balance with distinctive developments, trails, and quality of life amenities amidst an ever expanding urban landscape. DRAFT1 Transmittal Letter II. THIS YEAR’S BUDGET THEME AND UNDERSTANDING WHERE WE HAVE COME FROM Therefore, the theme for the coming fiscal year is “Forging Westlake, Managing the Impact of Growth”. Before we delve in the FY16-17 Proposed Budget, it is important to understand where Westlake has come from, and where it has been over the last 5 years in terms of the context of our fiscal condition. To accomplish that, one must understand how the Town’s budget was focused in past fiscal years to deal with the issues facing our community at that particular time. In 2010-11, the Town Council (for the first time) levied an ad valorem tax rate to address our long term financial sustainability, as well as to begin investing in our infrastructure through a five (5) year Capital Improvement Plan. The focus was to help maintain the Westlake’s unique sense of place. From 2010 to 2014, Westlake experienced moderate residential growth, some commercial growth with the construction of Deloitte University, began dealing with zoning for a potential mixed-use project, expanded the physical plant for growing enrollment at Westlake Academy, as well as engaged in multiple avenues of professional development to improve our organization’s talent and the organization’s performance as a whole. Dealing with these issues and initiatives is reflected in the budget themes from this time period: FY 2011-12 “INVESTING IN OUR FUTURE” Ad valorem property tax implemented to stabilize our revenue streams, provide for financial sustainability, and invest in our infrastructure. FY 2012-13 “DRIVING SERVICE EXCELLENCE” Focused on our ability to deliver excellent customer service. FY 2013-14 “MOVING FORWARD TOGETHER: A GROWING COMMUNITY, A GROWING SCHOOL” Expansion at the Academy and infrastructure reinvestment DRAFT2 Transmittal Letter However, things began to change in 2014 as reflected in the budget themes from the last 2 years: FY 2014-15 “COMMUNITY GROWTH ON THE HORIZON” Recognizing the growth that was about to occur. FY 2015-16 “FORGING WESTLAKE: WRITING THE NEXT CHAPTER” The first fiscal year where we began to utilize our new Comprehensive Plan (Comp Plan), Forging Westlake, to plan for our growth. With development now occurring in Westlake, we believe that we are still Forging Westlake. However, we are now not only planning for those identified changes, but we are managing and dealing with the impact. For that reason, the Proposed FY16-17 Budget’s theme is a continuation and expansion of our previous budgets - “Forging Westlake, Managing the Impact of Growth”. II. THE CHALLENGES IN TAKING THE NEXT STEPS IN “FORGING WESTLAKE, MANAGING THE IMPACT OF GROWTH” There is no doubt that we continue to face challenges – many from the “macro perspective”, i.e. challenges created by growth throughout the Dallas-Fort Worth metropolitan area. Further challenges remain from the “micro perspective”, i.e. those challenges specific to Westlake. Those identified and outlined in the FY15-16 Budget, are still in place, and it appears they will be with us for the foreseeable future - into FY16-17 and beyond. OUR REGIONAL CHALLENGES CONTINUE TO BE: 1. DFW Metro Area Employment and Population Growth: Since 1970, the DFW Metro area has grown by more than 150% - a faster pace than the state and nation. At 9,500 square miles it is larger in total area than 5 of our states. With a population of nearly 6.8 million, it is the fourth largest metropolitan area in the country. Forecasts from the North Central Texas Council of Governments (NCTCOG) predict employment to grow, in this 12 county standard metropolitan statistical (SMSA) area, by almost 70% over the next 30 years. Population growth over this same 30 year period is forecast by NCTCOG to be 69%. This regional growth is impacting Westlake. DRAFT3 Transmittal Letter 2. Water Demand: Westlake is located in the State’s Region C water planning area which covers all or a part of 16 North Central Texas counties. The population of Region C is projected to grow from what was nearly 6.5 million in 2010 to just over 9.9 million in 2040 and ultimately to over 14.3 million by 2070. Dry-year water demands in Region C are expected to reach 2.2 million acre-feet per year by 2040, and 2.9 million acre-feet per year by 2070, largely due to population growth. This increased demand will create a projected shortage of 1.2 million acre-feet per year by 2070 – which is why planning and development of new water management strategies are so critical. And, while much of the recent years’ drought has been alleviated by heavy rain fall in the past 12 months, increased water demand due to growth requires that we not be complacent about this regional issue. 3. Transportation, Mobility, and Traffic Congestion: With the region’s population and employment growth, traffic and the associated congestion has also increased. The recent 2014 amendment to Mobility 2035, the region’s transportation plan, estimates that between now and 2035, an estimated $395.3 billion is needed to eliminate the worst levels of congestion in our region. However, this plan only identifies $94.5 billion in funding for these projects, meaning that congestion will worsen and mobility will be further impeded over time. OUR LOCAL CHALLENGES ALSO CONTINUE, AND INCLUDE: 4. Westlake’s Permanent Population Growth: This is the portion of our population considered to be our permanent residents. From the 1990 population of 185 to 2015’s population of 1,200 represents an increase of 449% equal to 1015 additional residents. We will need to continue to monitor and plan for the continued increase in these numbers in light of Forging Westlake’s forecast of 7.12% population growth between now and 2040. 5. Traffic Demands Due to Growth in Westlake and Surrounding Areas: The 4 municipalities surrounding Westlake (Keller, Southlake, Trophy Club, and Roanoke) are projected to have a combined population of 215,000 people by 2040. The growth in these communities will create traffic that passes through our Town. Westlake is estimated to grow to 7,000 with the same time period. Internally, current zoning entitlements, if executed, would create an estimated 300,000 vehicle trips per day. Local impacts associated with this level of growth affect our street infrastructure, water and sewer system capital investment requirements, as well as demand for daily municipal services. Policies established in Forging Westlake will be essential for addressing this issue via the Town’s thoroughfare plan as it pertains to development which occurs in Westlake. 6. Balanced Growth to Impact Cost of Municipal Services: Likewise, the ability to pay for municipal services utilizing a cost effective revenue format requires balanced growth that provides for commercial development and a diversified tax base, while maintaining the community’s open space and bucolic atmosphere. At the same time, we must continue to ensure the policy direction of the Town is focused on growth paying for the infrastructure for which it creates the demand. DRAFT4 Transmittal Letter 7. Housing Start Increases and Maintaining Westlake’s High Quality Residential Housing: This past year, we continued to see strong single family residential construction demand. This has been evidenced in the recently completed Granada Phase 1 as well as in existing subdivisions such as Vaquero, Paigebrooke, and Terra Bella. Further, three (3) new single family residential developments, Carlyle Court, Granada Phase II and Quail Hollow have been platted. Construction of the infrastructure is either complete or underway. Also, the mixed use development called Entrada is underway with platting and infrastructure construction in-process. Entrada’s infrastructure is being financed with a Town approved Public Improvement District (PID), the bonds for which are paid back by assessments on development within Entrada. When Entrada’s infrastructure is complete, it will add (over time) a wide variety of 322 residential units to Westlake - ranging from single family homes, to villas, to town homes. Once complete, these 4 developments will add 463 new lots to our residential inventory. Our residential construction activity is depicted in the chart to the right, which shows a steady increase in building permits for housing which has occurred since we have emerged from the ‘08-‘09 recession. Housing starts in Westlake, due to the high value of our homes, add taxable value to our tax base, but also impact the demand for municipal services, especially the Town’s charter school, Westlake Academy. As the area economy continues to perform well, and Westlake and our surrounding cities continue to experience commercial development, this will attract individuals who work for and own these businesses. In turn, these employees will need housing. As Westlake’s housing stock expands in response to these forces, we will need to manage our distinctive housing developments to ensure we maintain our community as an ‘oasis of natural beauty’ as outlined in our Vision statement, and achieve high-end housing options as identified in the Housing element of Forging Westlake. 8. Commercial Development, Economic Development, and Daytime Population: Because Westlake is the home of major corporate office campuses, its Monday-Friday daytime population swells to approximately 10,000 - 12,000 individuals. These office complexes are comprised of notable corporate clients that include Deloitte LLP and Fidelity Investments. Fidelity has almost 6,000 employees at their Westlake campus, with expansion room for two (2) more office buildings in addition to their two (2) existing office buildings. Most recently the Charles Schwab Corporation, working with major Westlake land owner and developer Hillwood Properties, announced their intention to build a regional headquarters which will initially consist of a +/- 250,000 sq. ft. office building and a parking garage. It will be adjacent to a mixed use development that Hillwood will develop and will be located near the intersection of SH170 and SH114. Initially, the Charles Schwab Corporation plans to add 500 employees this year at its temporary Roanoke Road office building while it builds its permanent Westlake campus over the next several years. Schwab’s stated goal is to ultimately employee 5,000 at its permanent Westlake facility. DRAFT5 Transmittal Letter The Town has also pursued the ideas advanced in the Economic Development element of Forging Westlake. That is, to pursue businesses that ultimately expand the Town’s tax base with high quality office buildings, and at the same time, expands our financial services business core which has already been created with the location of Fidelity and Deloitte. Further, we pursue the types of businesses interested in high quality office campus development and creating well- paying positions for employees. With the Schwab announcement (and the start of construction of the TD AmeriTrade’s complex in Southlake) we are well on our way to becoming a financial services corridor within the DFW Metroplex. While offering economic development incentives for the Schwab project, the tax abatement provided is in-line with incentives offered in our region, plus the company is also providing one- time funding for Westlake Academy. Staff will continue to monitor our corporate stakeholders and attempt to identify avenues to strengthen these relationships and assist in attracting new corporations to Westlake. The expansion of commercial development will continue to grow Westlake’s daytime population. The mixed use development called Entrada, located at FM1938/Davis Blvd. and SH114, will also create growth in our commercial tax base. During the past budget year, commercial buildings totaling 55,000 sq. ft. have been approved by the Town for Entrada. A beautiful CVS Pharmacy is under construction with others soon to follow. Further, the Solana Office Complex was acquired by Equity Office (Blackstone) approximately two (2) years ago. Their multi-million dollar investment in the development to improve its parking, landscaping and buildings has been a strong positive path for Westlake. Equity’s investment is beginning to bear fruit with higher office occupancy levels in Solana which are a direct result of their improvement efforts. 9. Continued Impact of Westlake Academy on Residential Growth: The number of Westlake residents who are selecting Westlake Academy as the educational choice for their students has doubled in the past five years. Resident surveys continually indicate that the Academy is one of the main reasons our residents move to Westlake, and why they plan to remain in our community. For example, the 2015 academic service survey results indicate that 96% of the new residents say that enrollment at Westlake Academy was very/somewhat important to their decision to live in the community. Planning for Academy growth in the face of residential development continues to be a challenge. Wherever possible, the Town has entered into economic development agreements with residential developers to provide funding for Westlake Academy facilities to lessen the impact of their residential development on the Academy’s enrollment. Westlake Academy has experienced steady enrollment growth from 491 students in SY 2009-10 to a projected 866 in SY 2016-17. The current increase of student population is a result of the Phase I expansion efforts on the Academy campus and our development. Our growth requires that we carefully manage our student enrollment processes to provide adequate space for children of Westlake residents. Approximately 39,000 sq. ft. of new facilities space was opened at the Academy in SY 14/15. It was comprised of a secondary classroom building, field house, and DRAFT6 Transmittal Letter a primary years’ multi-use hall. All of these buildings increased our capacity and allowed for decompression of our current school facilities. The lottery waiting list for student admissions from our secondary boundaries continues to grow from 705 in 2011 to approximately 2,250 students for this coming school year. 10. Public Education Funding Shortfall: State funding of public education was decreased by the State Legislature in 2011. While it has increased somewhat since then, the allocation has not kept pace with basic cost increases. This negatively impacts Westlake since it owns and operates our public charter school, Westlake Academy, which receives 80% of its operational funding from the State. The municipal government continues to allocate significant resources to the Academy in order to deal with State funding limitations, maintain high quality educational services, provide for the Academy’s facilities and support services, as well as preserve student slots for Westlake residents as we grow residentially. Additionally, the Westlake Academy Foundation (WAF) raises significant operating funds for the Academy, without which the school could not operate. Recently the Texas Supreme Court upheld, after a multi-year lawsuit, the constitutionality of Texas’ public school funding system. For most public schools, including a charter school like Westlake Academy, what the Court’s decision holds for us in the future in terms of the State Legislature possibly increasing State public school funding remains to be seen. 11. Implementation of the Comprehensive Plan: With adoption of the Town’s new Comp Plan, Forging Westlake, a number of our ordinances need to be rewritten and new ones drafted so that the Plan’s recommendations can be implemented. The task of implementing the changes to the ordinances will require additional staff and consultant time and oversight to ensure we reflect the direction of the Council and the Comp Plan. Progress on the first phase of this work is being made in FY15-16, but will need to continue into FY16-17. 12. Pursuit of Infrastructure and Services Reinvestment While Combating Certain Cost Increases: We must reinvest in maintaining our infrastructure. However, with growth comes the need to also invest through capital spending in new public buildings and our water and sewer utility. An example of a key project needed to deal with the Town’s growth is a Phase 2 water transmission line to our wholesale water provider. This is a costly project which will require significant dollars. 13. Staffing Levels, Insurance Costs, and Retention: Our infrastructure investment must be facilitated in concert with the consideration of additional staffing needs to maintain our current service levels in response to growth. This includes keeping our compensation/benefit package competitive to attract and retain excellent employees so we can continue delivering exceptional service. We have found this to be especially true as it relates to having adequate staffing to deal with development review and construction. We have balanced all these components in light of maximizing staff efficiencies and processes to help contain large expenditure drivers such as employee health insurance. 14. Continued Emphasis on Long-range Financial Planning: The FY16-17 budget contains an updated Long-Range Financial Forecast which identifies key revenue and expenditure drivers while assessing historical financial trends and their potential impact upon the town’s financial stability. The forecast must be monitored and updated during the budget formulation process, as well as reviewed with the Town Council as the budget is being prepared. Staff will also continue to produce a quarterly financial report for the Council that monitors and analyzes trends in the DRAFT7 Transmittal Letter General Fund, Utility Fund, and Visitor Association Fund. The report serves as a valuable tool to assist in developing a proactive, rather than reactive, approach to our changing financial trends. With these challenges in mind, the FY16-17 budget was formulated to address them within the context of Town Council financial policies, available resources, our Strategy Map, and a conservative 5-year financial forecast. The intent of doing all this is to enable us to continue implementing our Mission so we can attain our Vision. The Town’s mission is: Westlake is a unique community blending preservation of our natural environment and viewscapes, while serving our residents and businesses with superior municipal and academic services that are accessible, efficient, cost-effective, and transparent. Thomas E. Brymer Town Manager DRAFT8 Transmittal Financials All Funds Summary FUND BALANCE CHANGES BY FUND TYPE On behalf of the Senior Leadership Team and all Westlake staff members, I am presenting the FY 2016- 17 budget document for the Council’s consideration as follows: Excerpt from Long Term Forecast Projected Total Total Projected Beginning Revenues Expenditures Ending FY 15/16 FY 16/17 Fund Type Fund and Other and Other Fund Percent Change Change Balance Sources Uses Balance of Total Amount Percent General Fund 8,201,322 8,983,854 8,810,747 8,374,429 53% 173,107 2% Enterprise Funds 2,030,713 3,681,992 4,242,077 1,470,628 9% -560,085 -28% Internal Service Funds 1,001,323 929,203 1,458,700 471,827 3% -529,497 -53% Special Revenue Funds 1,718,552 3,118,150 3,282,856 1,553,846 10% -164,706 -10% Debt Service Funds 29,976 2,117,357 2,147,333 0 0% -29,976 -100% Capital Projects Funds 2,983,271 9,486,785 9,604,585 2,865,471 18% -117,800 -4% Academic Funds 1,117,391 8,399,173 8,397,745 1,118,819 7% 1,428 0% TOTAL 17,082,549 36,716,514 37,944,043 15,855,020 100% (1,227,529) -7% B U D G E T O V E R V I E W Total Expenditures & Other Uses $37,944,043 Fund Balance Change Percent -7% Fund Balance Change Amount $ (1,227,529) General Fund $173,107 Enterprise Funds $(560,085) Internal Services $(529,497) Special Revenue $(164,706) Debt Service $(29,976) Capital Funds $282,285 Westlake Academy $1,428 Change to Fund Balance $(1,227,529) •The FY 2016-17 budgeted expenditure amount totals $37,944,043 for all funds •Fund balance shows a 7% decrease of $1,227,529 from the FY 2015-16 estimated budget. •Operating total $17.794M •Debt total $2.147M •Capital total $9.604M •Academic total $8.397M •This change includes $1.402M transfers in from fund balance. DRAFT9 Transmittal Financials All Funds Summary MUNICIPAL OPERATING EXPENDITURES If only Municipal Operating Expenditures were taken into consideration (removal of all expenses related to capital projects/outlay, Westlake Academy and inter-fund transfers), the FY 2016-17 budget would show a 3% increase of $398,100 Excerpt from All Funds Program Summary PROPOSED BUDGET IN A MULTI-YEAR CONTEXT Evaluating the budget within the context of a longer term forecast is important as it shows whether we are on the right road financially in FY 2016-17. Excerpt from the Town’s Five Year Forecast for the General Fund FORECAST FOR ESTIMATED PROPOSED F I V E Y E A R P R O J E C T I O N GENERAL FUND ONLY FY 15/16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 Total Revenues & Transfers in 8,558,742 8,983,854 9,439,341 8,679,317 8,853,220 8,967,516 Total Expenditures & Transfers Out (7,598,149) (8,810,747) (8,660,660) (8,844,945) (9,163,022) (9,535,695) NET R&TI Over(Under) E&TO 960,592 173,107 778,681 (165,628) (309,801) (568,179) Beginning Fund Balance 7,240,729 8,201,322 8,374,429 9,153,110 8,987,482 8,677,681 Ending Fund Balance 8,201,322 8,374,429 9,153,110 8,987,482 8,677,681 8,109,501 Restricted/Committed/Assigned 689,185 689,185 689,185 689,185 689,185 689,185 Unassigned Ending Balance 7,512,137 7,685,244 8,463,925 8,298,297 7,988,496 7,420,316 $ per Day for Operations 20,817 24,139 23,728 24,233 25,104 26,125 Operating Days 361 318 357 342 318 284 FY2015/16 Estimated FY2016/17 Proposed Change Amount Change Percent Payroll $4,207,966 $4,702,017 $494,052 12% Expenditures $9,906,009 $9,810,057 $(95,951) -1% TOTAL $14,113,975 $14,512,075 $398,100 3% DRAFT10 Transmittal Financials All Funds Summary ALL FUNDS REVENUE ANALYSIS G ENERAL S ALES T AX • Sales taxes for the General Fund are budgeted to remain flat at $4,550,000 o On-going sales tax (all funds) is anticipated to remain flat at $4,350,000. o Presumed one-time amounts are projected to remain flat at $200,000. • Sales taxes are collected on the sale of goods and services within the Town as authorized by the State of Texas. • The maximum sales tax allowed in the State of Texas is 8.25% per dollar on all taxable goods and services. Funds are collected by the Texas Comptroller of Public Accounts and remitted to the Town on a monthly basis. • An amount equal to 1.50% of the taxable sales (75% of local collections) is appropriated to the Town’s General Fund. This total includes the .50% that is received for “Property Tax Reduction”. • The Town also receives an additional .50% sales tax that is recorded in the 4B Economic Development Corporation Fund. AD V ALOREM P ROPERTY T AX This will be the 7th year the Town has assessed a property tax. The ad valorem tax rate for the Town of Westlake continues to be the lowest for municipalities in the immediate area. The table to the right compares the ad valorem tax rate in the FY16/17 proposed budget to the tax rate in the FY 15/16 budget. FY 15/16 Adopted Tax Rate FY 16/17 Proposed Tax Rate Change Amount M&O $ 0.13947 $ 0.12857 $ (0.01090) I&S $ 0.01687 $ 0.00873 $ (0.00814) $0.15634 $ 0.13670 $ (0.01904) The proposed ad valorem tax rate per $100 of assessed valuation will decrease by .01904 for the 2016- 2017 for a tax rate of $.13670. This is the calculated effective rate. As a reminder, the effective tax rate is the total tax rate calculated to raise the same amount of property tax revenue for the Town from the same properties. This budget will raise more revenue from property taxes than last year's budget by an amount of $125,057, which is a 10.89 percent increase from last year's budget. The property tax revenue to be raised from new property added to the tax roll this year is $75,061. The Total debt obligation for the Town secured by property taxes for various street projects totals $113,148. DRAFT11 Transmittal Financials All Funds Summary Based on our July 2016 certified values (still in discussion with TAD), the Town’s “net taxable value” increased by $176,087,924 over September’s supplemental information for FY 15-16. This is attributable to a 25% increase in residential, a 5% in commercial and 49% in personal property. Excerpt from Property Tax Worksheet APPRAISED VALUE FY 10/11 Actual FY 11/12 Actual FY 12/13 Actual FY 13/14 Actual FY 14/15 Actual FY 15/16 Estimated FY 16/17 Proposed $ 1,025,535,296 $ 1,106,203,390 $ 1,224,659,971 $ 1,243,070,187 $ 1,271,770,200 $ 1,297,202,639 $ 1,414,464,796 amount change $80,668,094 $118,456,581 $18,410,216 $28,700,013 $54,132,452 $142,694,596 percent change 7.87% 10.71% 1.50% 2.31% 4.35% 11.22% NET TAXABLE VALUES FY 10/11 Actual FY 11/12 Actual FY 12/13 Actual FY 13/14 Actual FY 14/15 Actual FY 15/16 Estimated FY 16/17 Proposed $ 877,783,383 $ 948,079,354 $ 891,879,595 $ 896,339,664 $ 927,877,172 $ 954,098,025 $ 1,080,411,639 amount change $70,295,971 -$56,199,759 $4,460,069 $31,537,508 $57,758,361 $152,534,467 percent change 8.01% -5.93% 0.50% 3.52% 6.44% 16.44% TOTAL TAX REVENUE GENERATED FY 10/11 Actual FY 11/12 Actual FY 12/13 Actual FY 13/14 Actual FY 14/15 Actual FY 15/16 Estimated FY 16/17 Proposed $ 1,257,174 $ 1,441,445 $ 1,366,073 $ 1,352,058 $ 1,429,290 $ 1,424,594 $ 1,520,629 amount change $184,271 -$75,372 -$14,045 $77,233 $72,536 $91,339 percent change 14.66% -5.23% -1.03% 5.71% 5.36% 6.39% H OTEL O CCUPANCY T AX Hotel Occupancy Taxes are obtained through the assessment of a 7% hotel occupancy tax. Authority granted by the State of Texas allows cities to levy a tax not to exceed 7% of the rental rate for a hotel/motel room. Funds generated by the occupancy tax may be used in a manner that directly enhances and promotes tourism and the convention and hotel industry. Additionally, because Westlake has broader statutory authority under State law than most cities to spend hotel/motel occupancy tax funds for any municipal purpose, the Town has used these funds to cover costs of various municipal operational costs and capital projects (an example would be payment of a portion of the debt service for Westlake Academy related bonds). • Total proposed revenues for FY 2016/17 are budgeted to be $866,300; a projected increase of $16,500 (2%) when compared to the base budget for FY16/17. U TILITY F UND REVENUES Utility Fund revenue is primarily comprised of fees for water and wastewater service. The fund also receives a small portion of its revenue through tap fees and interest income, and currently serves as a mechanism for collecting and distributing debt service and impact fees. • Total proposed revenues for FY 2016/17 are budgeted to be $3,669,947; a projected increase of $33,320 (1%) when compared to the base budget for FY16/17. DRAFT12 Transmittal Financials All Funds Summary SERVICE LEVEL ADJUSTMENTS The Town utilizes “service level adjustments” to create an organizational outcome of being fiscal stewards and tracking our cost increases or decreases. A service level adjustment (SLA) is a request for any dollars in excess of the baseline/target budget. (FY 2015-16 budget, adjusted for year-end estimates, less one-time purchases). There are 2 types of “Service Level Adjustments”. 1. Maintain o Same level of service as previous year, but increased due to inflation, etc. o Activities that require additional resources to maintain the current level of service due to growth, new equipment, etc. are considered additions to the baseline/target budget and are included in the “SLA”. 2. New or expanded level of service. o All requests for new personnel, programs or equipment that represent a new addition to the current operation are considered additions to the baseline/target budget and are included in the new costs. o Show any revenues or reduction in current expenses the new or expanded levels of service will create o Designate if item represents an “Unfunded Mandate”. An unfunded mandate is a statute or regulation that requires a state or local government to perform certain actions, yet provides no money for fulfilling the requirements. ONE-TIME ON-GOING TOTAL AMOUNT REVENUES $8,462,391 $2,272,061 $10,734,452 79% 21% Percentage EXPENDITURES $8,361,409 $1,926,320 $10,287,729 89% 11% Percentage NET $ 100,982 $ 345,741 $ 446,723 The FY 2016-17 budget reflects a net impact of $446,723 in service level adjustments which are invested in major areas of emphasis through service level adjustments as follows: DRAFT13 Transmittal Financials All Funds Summary BALANCED SCORECARD S TRATEGIC T HEMES guide the way the Town does business and helps us determine how we should invest our time and resources. Themes are also indicators of our “pillars of excellence” which translates our vision and mission statements into focus areas for our community. The Council identifies each theme and creates a strategic result (or definition) to assist us in telling the Westlake story. In the budget process, this allows for increased transparency, clarity, and accountability, providing the Town a framework for demonstrating results. The continued quality and success of this community does not happen without the diligent effort of a committed team of residents, businesses, community leaders, and staff members. A S TRATEGIC P ERSPECTIVE is a view of the Town’s strategy from a specific vantage point. The Town’s operational model encompasses our mission, vision, and values statement, and utilizes the four Perspectives as a framework. As the name implies “a balanced scorecard” is divided into these perspectives that help ensure that we focus on the components necessary to achieve our strategy and aligns our work with the vision and mission for our community. Our current perspectives encompass the areas of People, Facilities, and Technology (organizational capacity building), Municipal & Academic Operations (operational processes), Financial Stewardship (public funds and financial oversight), and Citizen, Students, & Stakeholders (customer service). All work together to ensure we create a vibrant and responsive community for our residents. STRATEGIC THEMES Natural Oasis Exemplary Service & Governance High Quality Planning, Design, & Development Exemplary Education – Westlake Academy Preserve and maintain a perfect blend of the community’s natural beauty. We set the standard by delivering unparalleled municipal and educational services at the lowest cost. We are a desirable, well planned, high-quality community that is distinguished by exemplary design standards. Westlake is an international educational leader where each individual’s potential is maximized. SLA COSTS BY PERSPECTIVE PERSPECTIVE ONE-TIME COSTS ON-GOING COSTS TOTAL COSTS Citizens, Students & Stakeholders 2,605 197,940 200,545 Financial Stewardship 8,462,391 2,272,061 10,734,452 Municipal & Academic Operations 10,419 -20,447 -10,028 People, Facilities, and Technology 8,348,385 936,622 9,285,007 GRAND TOTAL $ 100,982 $ 345,741 $ 446,723 DRAFT14 Transmittal Financials All Funds Summary BUDGET COSTS PER PERSPECTIVE & OUTCOME OBJECTIVE This budget aligns our organizational priorities contained in the Town’s Balanced Score Card by Perspective, with the resources needed to fund Service Level Adjustments (SLA). This also shows how these SLA’s impact the BSC’s strategic objectives within each of the BSC perspective. Further, it connects how each SLA within each Perspective addresses challenges identified in Section II of this letter. PERSPECTIVE & OUTCOME OBJECTIVE TOTAL COST CITIZEN, STUDENTS & STAKEHOLDERS Outcome Objectives: Preserve Desirability & Quality of Life; Increase CSS Satisfaction • ON-GOING: increased cost for Debt Principal & Interest for series 20017,10,12,13,14,17; Fort Worth Water Peak Payment; Increased expense for Fort Worth Water Purchases; rent & utilities TOTAL $200,545 FINANCIAL STEWARDSHIP Outcome Objectives: Increase Financial Capacity & Reserves; Increase Revenue Streams • ONE TIME; building and EMS permit fees, inspection/plan review fees ; bond revenue for Fire Station complex; contributions for Glenwyck Telecommunication Ductbank project • ON-GOING; Economic development for Westlake Academy ($10K per lot for entrada/granada); Property Tax Revenue; Water/Sewer/Waste Revenues; Hotel Occupancy Tax; Citation Revenues; Increased Franchise Fee Revenue TOTAL $10,734,452 MUNICIPAL & ACADEMIC OPERATIONS Outcome Objectives: Maximize Efficiencies & Effectiveness, Encourage Westlake’s Unique Sense of Place, Increase Transparency, Accessibility & Communications • ONE- TIME: Contract Median R&M; Contract Landscape; E. Dove Rd Recon/Drain Vaq-TB; Solana Pavement Repair; Consultant Fees; Communication Supplies; Dues/Subscriptions • ON-GOING: Contract Landscape; ED Deloitte Hotel tax; Bond Principal & Interest 2011 CO; Pre-Employment Testing; Advertising Public Notices; Dues & Subscriptions; Election Expense TOTAL $(10,028 PEOPLE, FACILITIES & TECHNOLOGY Outcome Objectives: Attract, Recruit, Retain & Develop the Highest Quality Workforce, Improve Technology, Facilities & Equipment, Optimize Planning & Development Capabilities • ONE-TIME: Consultant; Computer Equip/Software; Hosted Web Applications; Town - Security Expense; Fire Station Complex; Repaint Ground Storage Tank; Pump Station Equipment; GW Telecommunication DB; Motor Vehicle Fire Dept; Mechanical Equipment; Furniture and Fixtures; Firefighter Equipment • ON-GOING: Records Management; SW/HW Maintenance Contracts; Building R&M; Building Supplies; HVAC Supplies; Security Supplies; Grounds R&M; Equipment R&M; Office Rent; Electrical R&M; HVAC R&M; Mechanical R&M; Court Technology; Security; Electric Service; WA-AC ton/7.5 ton server room; WA-HVAC System Replacement; WA-Update Security System; WA-Update Security Cameras; Network Equipment; WA- Parking Lot; Phone System; WA-Carpet/VCT Flooring; WA-Environment Bldg UG light/water; WA-Interior Building R&M; WA-Exterior Paint & Wood R&M; WA-Roof Repairs TOTAL $9,285,007 DRAFT15 All FundsProgram Summary Fiscal Year 2016/2017 Estimated Proposed Base Proposed Budget Budget CHANGE CHANGE Budget Budget CHANGE CHANGE FY 15/16 FY 16/17 AMOUNT PERCENT FY 16/17 FY 16/17 AMOUNT PERCENT 1 General Sales Tax - on going 4,350,000 4,350,000 - 0%4,350,000 4,350,000 - 0% 2 General Sales Tax - one time 200,000 200,000 - 0%200,000 200,000 - 0% 3 Property Tax 1,473,915 1,520,629 46,714 3%1,395,572 1,520,629 125,057 9% 4 Hotel Tax 857,000 873,820 16,820 2%857,000 873,820 16,820 2% 5 Beverage Tax 61,280 62,506 1,226 2%61,280 62,506 1,226 2% 6 Charge for Services 3,430,837 3,464,119 33,282 1%3,430,837 3,464,119 33,282 1% 7 Contributions 2,688,450 1,250,400 (1,438,050) -53%540,000 1,250,400 710,400 132% 8 Duct Bank Revenue 108,464 108,464 - 0%108,464 108,464 - 0% 9 Fines & Forfeitures 796,615 805,350 8,735 1%796,615 805,350 8,735 1% 10 Franchise Fees 1,029,805 1,060,699 30,894 3%1,029,805 1,060,699 30,894 3% 11 Investment Earnings 31,765 32,077 312 1%31,765 32,077 312 1% 12 Misc Income 133,938 61,469 (72,469) -54%61,430 61,469 39 0% 13 Permits & Fees 1,296,299 266,287 (1,030,013) -79%262,699 266,287 3,588 1% 14 Permits & Fees Building 1,143,495 1,931,718 788,223 69%1,217,381 1,931,718 714,337 59% 15 TRA Wastewater Fees 91,655 91,655 - 0%91,655 91,655 - 0% 16 Total Revenues 17,693,518 16,079,192 (1,614,326) -9%14,434,503 16,079,192 1,644,689 11% 17 Transfers In 3,497,550 3,738,148 240,598 7%3,108,477 3,738,148 629,672 20% 18 Other Sources - Fire Station 14,995 8,500,000 8,485,005 56586%- 8,500,000 8,500,000 100% 19 Total Other Sources 3,512,545 12,238,148 8,725,603 248%3,108,477 12,238,148 9,129,672 294% 20 GF Academic Revenues 7,956,657 8,399,173 442,516 6%7,956,657 8,399,173 442,516 6% 21 GF Academic Other Sources 482,425 - (482,425) -100%482,425 - (482,425) -100% 22 Total Academic 8,439,082 8,399,173 (39,909) 0%8,439,082 8,399,173 (39,909) 0% 23 29,645,145 36,716,514 7,071,369 24%25,982,062 36,716,514 10,734,452 41% 24 Payroll Salaries 3,086,126 3,433,800 347,675 11%3,068,086 3,433,800 365,715 12% 25 Payroll Insurance 470,620 543,980 73,360 16%470,620 543,980 73,360 16% 26 Payroll Retirement 378,267 415,701 37,434 10%378,267 415,701 37,434 10% 27 Payroll SS/Medicare 231,434 262,618 31,184 13%231,434 262,618 31,184 13% 28 Payroll TWC/WC 41,519 45,918 4,399 11%41,519 45,918 4,399 11% 29 Payroll Transfer In (895,415) (932,446) (37,031) 4%(895,415) (932,446) (37,031) 4% 30 Payroll Transfer Out 895,415 932,446 37,031 4%895,415 932,446 37,031 4% 31 Total Payroll and Related 4,207,966 4,702,017 494,052 12%4,189,926 4,702,017 512,092 12% 32 Supplies 229,217 240,137 10,920 5%225,137 240,137 15,000 7% 33 Services 3,536,986 3,210,212 (326,774) -9%3,004,476 3,210,212 205,736 7% 34 Insurance 44,629 44,629 - 0%44,629 44,629 - 0% 35 Repair & Maintenance 411,501 352,710 (58,791) -14%334,501 352,710 18,209 5% 36 Rent & Utilities 508,404 846,228 337,824 66%508,404 846,228 337,824 66% 37 Economic Development 134,000 134,320 320 0%134,000 134,320 320 0% 38 Water Purchases 1,280,600 1,344,600 64,000 5%1,280,600 1,344,600 64,000 5% 39 Debt - Westlake Academy 300,000 300,000 - 0%300,000 300,000 - 0% 40 Debt - Fort Worth Water 1,114,690 888,158 (226,532) -20%888,158 888,158 - 0% 41 Debt - All Other 2,345,983 2,449,065 103,082 4%2,310,999 2,449,065 138,065 6% 42 Total Expenditures 9,906,009 9,810,057 (95,951) -1%9,030,903 9,810,057 779,154 9% 43 14,113,975 14,512,075 398,100 3%13,220,829 14,512,075 1,291,246 10% 44 Capital Outlay 46,790 232,790 186,000 398%46,790 232,790 186,000 398% 45 Capital Projects - I.S. Funds 480,835 (480,835) -100%215,870 1,458,700 1,242,830 576% 46 Capital Projects - C.P. Funds 2,242,700 11,063,285 8,820,585 393%2,260,500 9,604,585 7,344,085 325% 47 Total Capital 2,770,325 11,296,075 8,525,750 308%2,523,160 11,296,075 8,772,915 348% 48 Transfers Out 3,497,550 3,738,148 240,598 7%3,108,477 3,738,148 629,672 20% 49 Other Uses - - - 0%- - - 0% 50 Total Other Uses 3,497,550 3,738,148 240,598 7%3,108,477 3,738,148 629,672 20% 51 GF Academic Expenditures 8,803,848 8,397,745 (406,103) -5%8,803,848 8,397,745 (406,103) -5% 52 GF Academic Other Uses - - - 0%- - - 0% 53 Total Academic 8,803,848 8,397,745 (406,103) -5%8,803,848 8,397,745 (406,103) -5% 54 15,071,723 23,431,968 8,360,245 55%14,435,485 23,431,968 8,996,484 62% 55 29,185,698 37,944,043 8,758,346 30%27,656,314 37,944,043 10,287,729 37% 56 459,447$ (1,227,530)$ (1,686,977)-367%(1,674,252)$ (1,227,530)$ 446,723 -27% 57 MUNICIPAL FUND BALANCE BEGINNING 16,623,102 17,082,549 459,447 3%17,082,549 17,082,549 - - 58 17,082,549$ 15,855,019$ (1,227,530)-7%15,408,297$ 15,855,019$ 446,723 3% TOTAL REVENUES & OTHER SOURCES GFOA REQUIREMENTS BASED ON THIS SLA REQUIREMENTS BASED ON THIS PY ESTIMATED vs CY PROPOSED BASE VS PROPOSED TOTAL CAPITAL; OTHER USES; ACADEMIC EXCESS REVENUES OVER(UNDER) EXPENDITURES FUND BALANCE ENDING TOTAL MUNICIPAL OPERATING EXPENDITURES GRAND TOTAL EXPENDITURES DRAFT16 . FY 10/11 Actual FY 11/12 Actual FY 12/13 Actual FY 13/14 Actual FY 14/15 Actual FY 15/16 Estimated FY 16/17 Proposed 1,025,535,296$ 1,106,203,390$ 1,224,659,971$ 1,243,070,187$ 1,271,770,200$ 1,297,202,639$ 1,414,464,796$ amount change $80,668,094 $118,456,581 $18,410,216 $28,700,013 $54,132,452 $142,694,596 percent change 7.87%10.71%1.50%2.31%4.35%11.22% FY 10/11 Actual FY 11/12 Actual FY 12/13 Actual FY 13/14 Actual FY 14/15 Actual FY 15/16 Estimated FY 16/17 Proposed 877,783,383$ 948,079,354$ 891,879,595$ 896,339,664$ 927,877,172$ 954,098,025$ 1,080,411,639$ amount change $70,295,971 -$56,199,759 $4,460,069 $31,537,508 $57,758,361 $152,534,467 percent change 8.01%-5.93%0.50%3.52%6.44%16.44% Residential $454,890,952 $463,311,801 $471,409,028 $494,062,920 $530,229,036 $573,040,585 $728,018,841 Commercial $354,362,708 $398,732,749 $294,559,502 $288,880,663 $288,318,142 $313,254,102 $338,473,494 Personal $73,238,159 $86,462,635 $115,049,496 $115,051,251 $110,305,420 $88,007,021 $70,985,591 FY 10/11 Actual FY 11/12 Actual FY 12/13 Actual FY 13/14 Actual FY 14/15 Actual FY 15/16 Estimated FY 16/17 Proposed 1,257,174$ 1,441,445$ 1,366,073$ 1,352,058$ 1,429,290$ 1,424,594$ 1,520,629$ amount change $184,271 -$75,372 -$14,015 $77,233 $72,536 $91,339 percent change 14.66%-5.23%-1.03%5.71%5.36%6.39% FY 10/11 Actual FY 11/12 Actual FY 12/13 Actual FY 13/14 Actual FY 14/15 Actual FY 15/16 Estimated FY 16/17 Proposed $1,354,987 $1,359,897 $1,365,344 $1,416,737 $1,465,821 $1,492,650 $1,804,104 amount change $4,910 $5,447 $51,393 $49,084 $75,913 $338,283 percent change 0.36%0.40%3.76%3.46%5.36%23.08% FY 10/11 Actual FY 11/12 Actual FY 12/13 Actual FY 13/14 Actual FY 14/15 Actual FY 15/16 Estimated FY 16/17 Proposed 1,083,990$ 1,087,918$ 1,092,275$ 1,133,390$ 1,172,657$ 1,194,120$ 1,443,283$ $1,735 $1,706 $1,713 $1,778 $1,833 $1,867 $1,982 amount change -$29 $7 $64 $56 $34 $115 percent change -1.68%0.40%3.76%3.13%1.83%6.15% FY 10/11 Actual FY 11/12 Actual FY 12/13 Actual FY 13/14 Actual FY 14/15 Actual FY 15/16 Estimated FY 16/17 Proposed General Fund 0.15620 0.13835 0.14197 0.13907 0.13710 0.13947 0.12857 Debt Service 0.00390 0.01849 0.01487 0.01777 0.01924 0.01687 0.00873 TOTAL 0.16010$ 0.15684$ 0.15684$ 0.15684$ 0.15634$ 0.15634$ 0.13730$ amount change (0.00326) - - (0.00050) (0.00050) (0.01904) percent change -2.04%0.00%0.00%-0.32%-0.32%-12.18% FY 10/11 Actual FY 11/12 Actual FY 12/13 Actual FY 13/14 Actual FY 14/15 Actual FY 15/16 Estimated FY 16/17 Proposed General Fund 97.56%88.21%90.52%88.67%87.69%89.21%93.64% Debt Service 2.44%11.79%9.48%11.33%12.31%10.79%6.36% TOTAL 100%100%100%100%100%100%100% AD VALOREM PROPERTY TAX SEVEN YEAR ANALYSIS Fiscal Year 2016/2017 NET TAXABLE VALUES (homestead exemption 20% over 65 exemption age 65) TOTAL TAX REVENUE GENERATED TAX RATE DISTRIBUTION % % TAX RATE DISTRIBUTION $ $ APPRAISED VALUES AVERAGE MARKET VALUE PER HOME AVERAGE AD VALOREM TAX PAYMENTDRAFT 17 ONE-TIME COSTS ON-GOING COSTS TOTAL COSTS REVENUES Bond Revenue $8,500,000 $0 $8,500,000 79% Transfers In $2,300 $627,372 $629,672 6% All Other $0 $1,644,689 $1,644,689 15% Academic -$39,909 $0 -$39,909 0% TOTAL $8,462,391 $2,272,061 $10,734,452 100% percentage 79%21%100% PAYROLL AND RELATED additional employees $0 $242,140 $242,140 47% change employees $0 $62,563 $62,563 12% market adjustment $0 $61,011 $61,011 12% insurance $0 $73,360 $73,360 14% taxes $0 $35,583 $35,583 7% retirement $0 $37,434 $37,434 7% TOTAL $0 $512,092 $512,092 100% percentage 0%100%100% OPERATING EXPENDITURES Debt $0 $138,065 $138,065 14% Eco Dev $0 $320 $320 0% R&M $3,000 $15,209 $18,209 2% Rent & Utilities $0 $337,824 $337,824 34% Service $0 $205,736 $205,736 21% Supplies $7,724 $7,276 $15,000 1% Transfer Out $2,300 $627,372 $629,672 63% Water Purchases $0 $64,000 $64,000 6% Academic $0 -$406,103 -$406,103 0% TOTAL $13,024 $989,699 $1,002,723 141% percentage 1%99%100% CAPITAL PROJECTS/OUTLAY Capital Projects $8,348,385 $238,530 $8,586,915 98% Capital Outlay $0 $186,000 $186,000 2% TOTAL $8,348,385 $424,530 $8,772,915 100% percentage 95%5%100% NET IMPACT NET IMPACT $100,982 $345,741 $446,723 ONE-TIME COSTS ON-GOING COSTS TOTAL COSTS Financial Stewardship $8,462,391 $2,272,061 $10,734,452 Citizens, Students and Stakeholders $2,605 $197,940 $200,545 Municipal Operations $10,419 $385,656 $396,075 Academic Operations $0 -$406,103 -$406,103 People, Facilities & Technology $8,348,385 $936,622 $9,285,007 TOTAL $100,982 $345,741 $446,723 SERVICE LEVEL ADJUSMENTS Summary of Changes SERVICE LEVEL ADJUSMENT TYPE Summary of Changes BALANCED SCORE CARD ADJUSTMENTS SERVICE LEVEL ADJUSMENT TYPEDRAFT 18 S R F ACCOUNT NUMBER ACCOUNT DESCRIPTION SLA AMOUNT JUSTIFICATION M O FB 100-32210-12-000 Building Permits $519,327.27 Increased Building Permit Fee Revenues - Based on residential/commerical forecast M O FB 100-32211-12-000 Inspection/Plan Reviews $186,760.07 Increased Inspection/Plan Review Fees - Based on residential/commerical forecast N O IR 410-33501-00-000-000064Fire Station Complex $8,500,000.00 increased bond revenue for fire station complex - moved out from FY15/16 N O IR 510-33700-16-00-000016 GW Telecommunication DB $260,400.00 increased contributions for Glenwyck Telecommunications Ductbank Project ONE TIME $9,466,487.34 E P IR 210-36500-00-00 Economic Development for WA $450,320.00 increased revenue economic development for Westlake Academy ($10K per lot for entrada/granada) E P IR 412-52523-88-00 Transfer in from ED $450,000.00 increased revenue transfer in from economic development fund ($10K per lot for entrada/granada) M P IR 100-31430-10-000 Mixed Beverage Tax $1,225.60 Increased Beverage Tax Revenue M P IR 100-31800-10-000 Franchise Fees $30,894.14 Increased Franchise Fee Revenue M P IR 100-36110-10-000 Interest Income $312.20 Increased Interest Income due to increased revenues M P IR 100-31315-10-000 Property Tax - Current Year $125,057.00 Increased Property Tax Revenue - based on most current valuation reports M P IR 100-34015-14-000 EMS Revenues $3,587.50 Increased Permit and Inspection Fees - based on latest projections M P IR 100-34015-14-000 EMS Permit/Inspection Fees $8,250.00 Increased Inspection/Plan Review Fees - Based on residential/commerical forecast M P IR 100-33110-15-000 Citation Revenues $8,735.00 Increased Citation Revenues - based on latest projections M P IR 100-52550-88-000 Transfer in from VA $2,300.00 Increase transfer in from VA Fund to cover Communications Dept 22 expenses M P IR 220-31320-10-01 Marriott Hotel Occupancy Tax $15,860.00 Increased revenue Marriott Hotel Occupancy Tax M P IR 220-31320-10-02 Deloitte Hotel Occupancy Tax $640.00 Increased revenue Deloitte Hotel Occupancy Tax M P IR 300-52510-88-00 Transfer in from GF $177,371.51 increased transfers in from General Fund M P IR 500-30000-16-000 Dept 16 Revenues $33,320.46 Increased revenue Water/Sewer/Waste Revenues ON GONG $1,307,873.41 WESTLAKE ACADEMY -$39,090.00 WESTLAKE ACADEMY -$39,909.00 $10,734,452 REVENUES AND OTHER SOURCES ALL FUNDS - SERVICE LEVEL ADJUSTMENTS TOTAL REVENUES AND OTHER SOURCESDRAFT 19 S R F ACCOUNT NUMBER ACCOUNT DESCRIPTION SLA AMOUNT JUSTIFICATION M O FB 100-43344-19-000 19 Contract Median R&M $3,000.00 Additional Maintenance on Dove & Ottinger rd. E O FB 100-43405-21-000 21 Computer Equip/Software $1,000.00 Additional computer and software for HR Director, which was deferred from FY 15/16 M O FB 100-44221-14-000 14 Communication Supplies $6,724.00 Radio frequency use for Ft Worth P25 tower lease agreement increase and replace/upgrade Town Marshal's portable radio M O FB 220-62510-99-00 99 Transfer Out to GF $2,300.00 Increase expense Transfers Out to General Fund for Communications Dept 22 Expenses ONE-TIME $13,024.00 M P FB 100-43135-14-000 14 Pre-Employment Testing $51.00 Maintain cost of service for pre-employment testing E P FB 100-43241-10-000 10 Records Management $47,000.00 Ap Workflow $3.1K; Manage Services $7.4K; Forms Renewal $3.1K; 5 Extra Licenses $4.0K; Network Port Cong $2.0K; 15 Weblink Retrievals $27.2K M P FB 100-43245-17-000 17 Consultant $30,000.00 updated Westlake Academy Master Plan M P FB 100-43255-23-000 23 Keller Police Contract $16,618.00 updated costs for Keller Police Contract M P FB 100-43266-20-000 20 SW/HW Maintenance Con $5,000.00 increased cost for software licensing from Microsoft and new licensing needed for Adobe products. M P FB 100-43336-20-000 20 Contract Services $45,000.00 M P FB 100-43336-21-000 21 Contracted Services $585.00 Increase is required for ACA reporting M P FB 100-43348-17-000 17 Contract Landscape - Civic $2,000.00 Moving into temporary fire station M P FB 100-43349-19-000 19 Contract Landscape $2,000.00 Create small flower bed with in the park /open spaces M P FB 100-43415-21-000 21 Hosted Web Applications $1,000.00 Additional funding is needed for the Town's online performance evaluation system M P FB 100-44212-14-000 14 Building R&M $4,000.00 Adjustment to bring the line item back to normal operating level from fire station fire recovery and remodel M P FB 100-44212-17-000 17 Building Supplies $5,000.00 Moving into temporary fire station, cleaning & paper supplies, lamp replacement M P FB 100-44217-17-000 17 HVAC Supplies $5,000.00 Replacement filter and service calls M P FB 100-44220-19-000 19 Painting $2,000.00 increase cost to paint wrought iron fence in the park M P FB 100-44223-17-000 17 Security Supplies $2,000.00 Service call for current equipment M P FB 100-44306-14-000 14 Grounds R&M $175.00 Maintain cost of service for grounds repair and maintenance M P FB 100-44311-14-000 14 Equipment R&M $3,000.00 Service plan for LP15 heart monitors. $1,500 each for 2 monitors E P FB 100-44410-10-000 10 Office Rent $197,443.70 Increased expense for office rent M P FB 100-45310-14-000 14 Mobile phone $515.00 Maintain cost of service for mobile phone service M P FB 100-45405-14-000 14 Advertising Public Notices $38.00 Maintain cost of service for advertising M P FB 100-45825-20-000 20 Travel Mileage $900.00 additional funds to cover mileage to/from conferences and training M P FB 100-45830-19-000 19 Training/Seminars/Meetin $1,175.00 Regional parks and recreation conference M P FB 100-45830-20-000 20 Training/Seminars/Meetin $2,500.00 additional funds for training and conference for Laserfiche, Windows Server 2016, cybersecurity and network management. M P FB 100-45902-17-000 17 Electrical R&M $1,310.00 Moving into temporary fire station M P FB 100-45907-17-000 17 HVAC R&M $1,500.00 Moving into temporary fire station M P FB 100-45910-17-000 17 Mechanical R&M $1,500.00 Moving into temporary fire station/ PM on heating/AC units M P FB 100-46115-14-000 14 Dues & Subscriptions $1,000.00 CASA Membership for Emergency Management radar access fee. CASA is a new technology of radar that enhances NEXRAD gaps. ALL FUNDS - SERVICE LEVEL ADJUSTMENTS EXPENDITURES AND OTHER USES DRAFT20 S R F ACCOUNT NUMBER ACCOUNT DESCRIPTION SLA AMOUNT JUSTIFICATION ALL FUNDS - SERVICE LEVEL ADJUSTMENTS EXPENDITURES AND OTHER USES M P FB 100-46115-20-000 20 Dues & Subscriptions $250.00 increased fees and additional funds for Help Desk International membership M P FB 100-46115-21-000 21 Dues/Subscriptions $970.00 Funding required for compliance training, invoiced by number of users M P FB 100-46165-15-000 15 Court Technology $13,000.00 LF workflow & scanner for court docket, warrant service & archiving $12K; Ipad or Tablet for accessing case files during court dockets $1K M P FB 100-46170-14-000 14 Security $134.00 Maintain cost of service for security expense M P FB 100-46170-17-000 17 Town - Security Expense $5,000.00 updated camera at Town Hall M P FB 100-46180-13-000 13 Election Expense $3,000.00 Denton County will require full cost of the election for 2017 regardless of the number of registered voters. E P FB 100-46220-10-000 10 Office Electric $37,850.00 Increased expense for electric service M P FB 100-62580-99-000 99 Transfer Out to DS $177,371.51 Increase transfer out to Debt Service Fund E P FB 210-46526-00-00 0 ED Deloitte Hotel tax $320.00 increased expense transfer out to WA Expansion ($10K per lot for entrada/granada) E P FB 210-62581-99-00 99 Transfer Out to WA Expan $450,000.00 increased expense transfer out to WA Expansion ($10K per lot for entrada/granada) N P FB 220-43245-22-00 22 Consultant Fees $25,000.00 Essential plan/strategy/tactics to educate, promote, & engage citizens regarding our Town's VVM during this time of growth/development E P FB 220-44410-10-00 10 Office Rent $42,000.00 Increased expense for office rent E P FB 220-46220-10-00 10 Office Electric $9,265.00 Increased expense for electric service M P ER 300-48840-48850-00 0 Debt Principal/Interest $175,194.00 increased cost for Principal & Interest - series 20017,10,12,13,14,17 M P ER 301-48840-00-11 11 DS Bond Principal 2011 CO -$25,000.00 increased cost for Series 2011 principal M P FB 301-48850-00-11 11 DS Bond Interest 2011 CO -$12,128.62 increased cost for Series 2011 interest M P FB 500-44105-16-00 16 Water Purchases $44,500.00 Increased expense for Fort Worth Water Purchases M P FB 500-44110-16-00 16 Peak Payment $19,500.00 Increased expense for Fort Worth Water Peak Payment E P FB 500-44410-10-00 10 Office Rent $42,000.00 Increased expense for office rent E P FB 500-46220-10-00 10 Office Electric $9,265.00 Increased expense for electric service ON-GOING $1,395,801.59 WESTLAKE ACADEMY -$406,103.00 WESTLAKE ACADEMY -$406,103.00 $1,002,722.59TOTAL EXPENDITURES & OTHER USESDRAFT 21 S R F ACCOUNT NUMBER ACCOUNT DESCRIPTION SLA AMOUNT JUSTIFICATION N O IR 410-33501-00-000-000064 64 Fire Station Complex $6,653,000.00 increase cost for Fire Station Complex (base was $2.215M increased to $7.697M) N O FB 410-73000-00-000-000041 41 E. Dove Rd Recon/Drain V $691,085.00 stabilization of road subgrade and 6" of asphalt to approximately 6,500 LF of Dove Road. working with the Southlake developer. $0.00 N O FB 510-44119-16-00-000015 15 Repaint Ground Storage T $100,000.00 cleaning, repaint & repair exterior and interior of existing 685,000 ground storage tank located at the pump station N O FB 510-44123-16-00-000005 5 Pump Station Equipment $87,500.00 replace one of the two small pumps, motors, and valves at the pump station that we have outgrown. N O FB 510-44124-16-00-000016 16 GW Telecommunication D $720,000.00 provide Glenwyck neighborhood with ductbank conduit to improve resident's phone/internet/television service N O FB 600-45909-16-000-000046 16 Solana Pavement Repair $56,000.00 replacement of approximately 150 LF of concrete pavement. Originally in 15/16 budget but swapped out with SC Hills repair. N O FB 605-47410-14-00 Motor Vehicle FD $55,000.00 Replace 2003 Chevy Tahoe; several repairs over past year; condition ranked as 45 poor-needs priority ONE TIME $8,362,585.00 M P FB 600-43347-17-000-000026 17 WA-AC ton/7.5 ton server $5,000.00 update WA-AC ton/7.5 ton server room M P FB 600-43347-17-000-000032 17 WA-HVAC System Replace $6,250.00 update WA-HVAC System Replacement M P FB 600-43354-17-000-000018 17 WA-Update Security Syste $21,065.00 update WA-Update Security System M P FB 600-43354-17-000-000019 17 WA-Update Security Came $11,065.00 update WA-Update Security Cameras M P FB 600-43405-20-000-000021 20 Network Printers/Periphea $7,500.00 replacement iPads for council/board of trustee members, mayor, town secretary and town manager. M P FB 600-43405-20-000-000027 20 Network Equipment $71,700.00 update network equipment at town hall and Westlake Academy M P FB 600-44306-17-000-000015 17 WA-Parking Lot $5,000.00 update WA-Parking Lot M P FB 600-45305-20-000-000028 20 Phone System/Peripheal D $4,700.00 additional funds to replace aging phone system hardware and other peripheral devices M P FB 600-45908-17-000-000008 17 WA-Carpet/VCT Flooring $18,650.00 update WA-Carpet/VCT Flooring M P FB 600-45908-17-000-000010 17 WA-Envrnmt Bldg UG light $26,000.00 update WA-Envrnmt Bldg UG light/water M P FB 600-45908-17-000-000023 17 WA-Interior Building R&M $2,250.00 update WA-Interior Building R&M M P FB 600-45909-17-000-000011 17 WA-Exterior Paint & Wood $2,650.00 update WA-Exterior Paint & Wood R&M M P FB 600-45909-17-000-000013 17 WA-Roof Repairs $42,500.00 update WA-Roof Repairs ON GOING $224,330.00 $8,586,915.00 M O FB 100-47411-19-000 19 Mechanical Equipment $500.00 increase cost to replace weedeaters, chainsaws, and other mechanical equipment, etc E O FB 100-47415-17-000 17 Furniture and Fixtures $173,500.00 furniture and fixtures for nex lease area M O FB 100-47416-14-000 14 Firefighter Equipment $12,000.00 Replace 15 SCBA bottles reaching end of their service life. ONE TIME $186,000.00 $186,000.00 $8,772,915.00 TOTAL CAPITAL PROJECTS ALL FUNDS - SERVICE LEVEL ADJUSTMENTS CAPITAL PROJECTS and CAPITAL OULTAY TOTAL CAPITAL OUTLAY TOTAL CAPITAL PROJECTS AND OUTLAYDRAFT 22 S R F ACCOUNT NUMBER ACCOUNT DESCRIPTION SLA AMOUNT JUSTIFICATION N P FB 100-41110-12-000 Payroll and Related $56,000.00 Addditional Full Time Building Inspector N P FB 100-41110-12-000 Payroll and Related $75,000.00 Addditional Full Time Dev Coord/Mgmt Analyst N P FB 100-41110-12-000 Payroll and Related -$24,734.28 Credit for current Dev Coord/Mgmt Analyst N P FB 100-41110-12-000 Payroll and Related $110,000.00 Addditional Full Time Interim P&D Director N P FB 100-41110-12-000 Payroll and Related -$36,276.95 Credit for current interim P&D Director M P FB 100-41110-14-000 Payroll and Related $62,151.40 Addditional Full Time Fire Fighter (3 of 3) base wages additional employees $242,140.17 M P FB 100-41110-13-000 Payroll and Related $37,440.00 Change TSO/Admin Clerk to Full time M P FB 100-41110-13-000 Payroll and Related -$18,720.00 Credit for current TSO part time salary M P FB 100-41110-14-000 Payroll and Related $93,000.00 Change Fire Marshal to Full Time M P FB 100-41110-14-000 Payroll and Related -$49,156.77 Credit for current FM part time salary base wages change employees $62,563.23 M P FB 100-41110-22-000 Payroll and Related $61,011.22 market adjustment 3% base wages market adjustment $61,011.22 TOTAL BASE WAGES $365,714.62 M P FB 100-42698-00-000 Payroll and Related $73,359.81 Insurance (medical/denlta/life) M P FB 100-42698-00-000 Payroll and Related $35,582.89 taxes (fica/medicare/twc/wc) M P FB 100-42698-00-000 Payroll and Related $37,434.27 retirement (tmrs/icma) M P FB 100-42698-00-000 Payroll and Related -$37,031.16 operating transfers in UF/VA TOTAL RELATED $109,345.81 M P FB 220-42699-10-00 Payroll and Related $9,770.92 operating transfers out UF/VA M P FB 500-42699-10-00 Payroll and Related $27,260.19 operating transfers out UF/VA TRANSFERS OUT $37,031.11 $512,091.54 ALL FUNDS - SERVICE LEVEL ADJUSTMENTS PAYROLL AND RELATED TOTAL PAYROLL AND RELATED DRAFT23 Dept Position FY 16/17 Proposed change 11 Town Manager 1.00 - Assistant Town Manager 1.00 - Part-Time Intern - (0.50) Administrative Assistant 0.50 0.50 2.50 - 12 Planning & Development Director 1.00 - Development Coordinator/Mgmt Analyst 0.60 0.10 Part Time Intern 0.75 0.25 Customer Service Representative 1.00 0.67 Dir. Bldg Construction/Zoning Enforce 1.00 0.50 Building Inspector 1.00 1.00 Customer Service Coordinator - (0.33) 5.35 2.18 13 Town Secretary 1.00 - Administrative Assistant 0.50 0.25 1.50 0.25 14 Fire Chief 1.00 - Lt. Firefighter/Paramedics 3.00 - Fire Marshal Part-Time 1.00 0.25 Firefighter/Paramedics FTE 9.00 1.00 Firefighter/Paramedics part-time 1.50 - 15.50 1.25 15 Court Administrator - - Supervisor 1.00 - Deputy Clerk 1.00 - Judge (reports to council)0.50 - Marshal 1.00 - Part-Time Clerks (2 x .50)1.00 - 4.50 - 16 Public Works Director 1.00 - Utility Technician 1.00 - Utility Billing Coordinator 1.00 1.00 Customer Service Coordinator - (0.33) Customer Service Representative - (0.33) 3.00 0.33 17 Facilities Maintenance Director 0.50 - PT Summer Technicians 0.25 - Administrative Assistant 0.50 - Customer Service Coordinator - (0.17) Customer Service Representative - (0.17) 1.25 (0.33) 18 Finance Director 1.00 - Finance Supervisor 1.00 - Development Coordinator/Mgmt Analyst 0.40 0.40 Accounting Technicians 2.00 - 4.40 0.40 19 Parks & Recreation Director 0.50 - Customer Service Coordinator - (0.17) Customer Service Representative - (0.17) 0.50 (0.33) 20 Information Technology Director 1.00 - 1.00 - 21 Human Resources Director 1.00 - HR Generalist 1.00 - 2.00 - 22 Communications Director 1.00 - Specialist 1.00 - 2.00 - Grand Total All Positions 43.50 3.75 Personnel Position Summary DRAFT24 Dept #Department Name FY 15-16 estimated FY 16-17 PROPOSED FY 17-18 projection FY 18-19 projection FY 19-20 projection FY 20-21 projection 11 Administration 2.50 2.50 2.50 2.50 2.50 2.50 12 Planning & Dev.3.17 5.35 5.35 5.35 5.35 5.35 13 Town Secretary 1.25 1.50 1.50 1.50 1.50 1.50 14 Fire & EMS 14.25 15.50 16.50 16.50 17.00 17.50 15 Court 4.50 4.50 4.50 4.50 4.50 4.50 16 Public Works 2.67 3.00 4.00 4.00 4.00 4.00 17 Facilities 1.58 1.25 1.25 1.25 1.25 1.25 18 Finance 4.00 4.40 4.40 5.40 5.40 5.40 19 Parks and Rec 0.83 0.50 0.50 0.50 0.50 0.50 20 IT Dept 1.00 1.00 2.00 2.00 2.00 2.00 21 Human Resources 2.00 2.00 2.00 2.50 2.75 2.75 22 Communications 2.00 2.00 3.50 3.50 3.50 3.50 TOTAL MUNICIPAL 39.75 43.50 48.00 49.50 50.25 50.75 1.50 3.75 4.50 1.50 0.75 0.50 Dept #Department Name FY 15-16 estimated FY 16-17 PROPOSED FY 17-18 projection FY 18-19 projection FY 19-20 projection FY 20-21 projection 11 Administration - - - - - - 12 Planning & Dev.- 2.18 - - - - 13 Town Secretary 0.25 0.25 - - - - 14 Fire & EMS 1.00 1.25 1.00 - 0.50 0.50 15 Court - - - - - - 16 Public Works - 0.33 1.00 - - - 17 Facilities 0.25 (0.33) - - - - 18 Finance - 0.40 - 1.00 - - 19 Parks and Rec - (0.33) - - - - 20 IT Dept - - 1.00 - - - 21 Human Resources - - - 0.50 0.25 - 22 Communications - - 1.50 - - - TOTAL MUNICIPAL 1.50 3.75 4.50 1.50 0.75 0.50 1.50 1.25 3.00 1.50 0.00 0.00 0.00 2.50 1.50 0.00 0.75 0.50 ORIGINAL FROM FY15/16 change from original Recommended 5 Year STAFFING LEVELS includes all interns and part-time employees Based on existing development within the community at the time of compiliation Recommended 5 Year Staffing CHANGES change amount DRAFT25 Part Time Clerk C ITIZENS OF W ESTLAKE Finance Assistant Town Manager Fire Chief Human Resources Public Works Planning & Development Town Secretary Supervisor 7 FTE Firefighter Paramedics Deputy Clerk Marshal Student Services Administrator PYP Primary Principal Administrative Staff PYP Coordinator Primary Counselor Primary Teachers Librarian MYP Coordinator Academic Dean MYP Teachers MYP Principal Communications Nurse Information Technology WA Technician Police Services (contracted thru the City of Keller) Communication Specialist Intern Executive Director W.A. Foundation Assistant Asst Principal / Athletic Director M AYOR AND T OWN C OUNCIL Town Attorney Texas Student Housing T OWN M ANAGER AND Facilities Maintenance / Parks & Recreation Executive Principal Director of Education DP Principal Coordinator Diploma Teachers 3 Lieutenants Part Time Court Clerks Court Administrator WA S UPERINTENDENT Exemplary Governance Town Officials, Both Elected and Appointed, Exhibit Respect, Stewardship, Vision, and Transparency Service Excellence Public Service that is Responsive and Professional, while balancing Efficiency, Effectiveness and Financial Stewardship 1.50 PT Firefighter Paramedics Court Judge HR Generalist Municipal Academic College Counselor WA Technician Part Time Clerk Advisory Boards Committees Building Construction / Zone Enforcement Development Coordinator Fire Marshal Building Inspector Technician Coordinator Permit Clerk DRAFT26 General FundProgram Summary Fiscal Year 2016/2017 Estimated Proposed Base Proposed Budget Budget CHANGE CHANGE Budget Budget CHANGE CHANGE FY 15/16 FY 16/17 AMOUNT PERCENT FY 16/17 FY 16/17 AMOUNT PERCENT 1 General Sales Tax - on going 3,310,500 3,310,500 - 0%3,310,500 3,310,500 - 0% 2 General Sales Tax - one time - - - 0%- - - 0% 3 Property Tax 1,312,000 1,437,057 125,057 10%1,312,000 1,437,057 125,057 10% 4 Hotel Tax - - - 0%- - - 0% 5 Beverage Tax 61,280 62,506 1,226 2%61,280 62,506 1,226 2% 6 Charge for Services - - - 0%- - - 0% 7 Contributions 10,000 10,000 - 0%10,000 10,000 - 0% 8 Duct Bank Revenue - - - 0%- - - 0% 9 Fines & Forfeitures 796,615 805,350 8,735 1%796,615 805,350 8,735 1% 10 Franchise Fees 1,029,805 1,060,699 30,894 3%1,029,805 1,060,699 30,894 3% 11 Investment Earnings 10,910 11,222 312 3%10,910 11,222 312 3% 12 Misc Income 39,293 28,485 (10,808) -28%28,485 28,485 - 0% 13 Permits & Fees 537,799 260,287 (277,513) -52%256,699 260,287 3,588 1% 14 Permits & Fees Building 1,143,495 1,931,718 788,223 69%1,217,381 1,931,718 714,337 59% 14 TRA Wastewater Fees - - - 0%- - - 0% 15 Total Revenues 8,251,697 8,917,823 666,127 8%8,033,674 8,917,823 884,149 11% 16 Transfers In 307,045 66,030 (241,015) 0%63,730 66,030 2,300 0% 17 Other Sources - - - 0%- - - 0% 18 Total Other Sources 307,045 66,030 (241,015) 0%63,730 66,030 2,300 0% 19 8,558,742 8,983,853 $ 425,112 5%8,097,404 8,983,853 886,449 11% 20 Payroll Salaries 3,086,126 3,433,800 347,675 0%3,068,086 3,433,800 365,715 0% 21 Payroll Insurance 470,620 543,980 73,360 0%470,620 543,980 73,360 0% 22 Payroll Retirement 378,267 415,701 37,434 0%378,267 415,701 37,434 0% 23 Payroll SS/Medicare 231,434 262,618 31,184 0%231,434 262,618 31,184 0% 24 Payroll TWC/WC 41,519 45,918 4,399 0%41,519 45,918 4,399 0% 25 Payroll Transfer In (895,415) (932,446) (37,031) 0%(895,415) (932,446) (37,031) 0% 26 Payroll Transfer Out - - - 0%- - - 0% 27 Total Payroll and Related 3,312,551 3,769,572 457,020 14%3,294,511 3,769,572 475,060 14% 28 Supplies 200,657 215,582 14,925 7%200,582 215,582 15,000 7% 29 Services 2,094,846 2,364,382 269,536 13%2,183,646 2,364,382 180,736 8% 30 Insurance 36,379 36,379 - 0%36,379 36,379 - 0% 31 Repair & Maintenance 185,001 203,210 18,209 0%185,001 203,210 18,209 0% 32 Rent & Utilities 337,606 572,900 235,294 70%337,606 572,900 235,294 70% 33 Economic Development - - - 0%- - - 0% 34 Water Purchases - - - 0%- - - 0% 35 Debt - All Other 336,678 336,678 - 0%336,678 336,678 - 0% 36 Total Expenditures 3,191,166 3,729,130 537,964 17%3,279,891 3,729,130 449,239 14% 37 6,503,718 7,498,702 $ 994,984 15%6,574,403 7,498,702 924,299 14% 38 Capital Outlay 22,010 208,010 186,000 0%22,010 208,010 186,000 845% 39 Capital Projects - - - 0%- - - 0% 40 Total Capital 22,010 208,010 186,000 845%22,010 208,010 186,000 845% 41 Transfers Out 1,072,422 1,104,035 31,613 3%926,663 1,104,035 177,372 19% 42 Other Uses - - - 0%- - - 0% 43 Total Other Uses 1,072,422 1,104,035 31,613 3%926,663 1,104,035 177,372 19% 44 1,094,432 1,312,045 $ 217,613 20%948,673 1,312,045 363,372 38% 45 960,592$ 173,107$ $ (787,486)-82%574,328$ 173,107$ (401,222)$ -70% - 46 FUND BALANCE BEGINNING 7,240,729 8,201,322 960,592 13%8,201,322 8,201,322 - 0% 47 8,201,322$ 8,374,428$ $ 173,107 2%8,775,650$ 8,374,428$ (401,222)$ -5% TOTAL CAPITAL AND OTHER USES EXCESS REVENUES OVER(UNDER) EXPENDITURES FUND BALANCE ENDING TOTAL OPERATING EXPENDITURES TOTAL REVENUES & OTHER SOURCES GFOA REQUIREMENTS BASED ON THIS PY ESTIMATED vs CY PROPOSED SLA REQUIREMENTS BASED ON THIS BASE VS PROPOSED DRAFT27 S R F ACCOUNT NUMBER ACCOUNT DESCRIPTION SLA AMOUNT JUSTIFICATION M O IR 100-32209-12-000 Grading/Excavation Permi $0.00 Increased Grading/Excavation Fee Revenues - Based on residential/commerical forecast M O IR 100-32210-12-000 Building Permits $519,327.27 Increased Building Permit Fee Revenues - Based on residential/commerical forecast M O IR 100-32211-12-000 Inspection/Plan Reviews $186,760.07 Increased Inspection/Plan Review Fees - Based on residential/commerical forecast MAINTAIN ONE-TIME $706,087.34 M P IR 100-31430-10-000 Mixed Beverage Tax $1,225.60 Increased Beverage Tax Revenue M P IR 100-31800-10-000 Franchise Fees $30,894.14 Increased Franchise Fee Revenue M P IR 100-36110-10-000 Interest Income $312.20 Increased Interest Income due to increased revenues M P IR 100-31315-10-000 Property Tax - Current Yea $125,057.00 Increased Property Tax Revenue - based on most current valuation reports M P IR 100-34015-14-000 EMS Revenues $3,587.50 Increased Permit and Inspection Fees - based on latest projections M P IR 100-34015-14-000 EMS Permit/Inspection Fe $8,250.00 Increased Inspection/Plan Review Fees - Based on residential/commerical forecast M P IR 100-33110-15-000 Citation Revenues $8,735.00 Increased Citation Revenues - based on latest projections M P IR 100-52550-88-000 Transfer in from VA $2,300.00 Increase transfer in from VA Fund to cover Communications Dept 22 expenses MAINTAIN ON GOING $180,361.44 $886,448.78 GENERAL FUND - SERVICE LEVEL ADJUSTMENTS REVENUES AND OTHER SOURCES TOTAL REVENUES AND OTHER SOURCES DRAFT28 S R F ACCOUNT NUMBER ACCOUNT DESCRIPTION SLA AMOUNT JUSTIFICATION E O FB 100-43405-21-000 Computer Equip/Software $1,000.00 Additional computer and software for HR Director, which was deferred from FY 15/16 EXPANDED ONE TIME $1,000.00 M O FB 100-43336-21-000 Contracted Services $585.00 Increase is required for ACA reporting M O FB 100-43415-21-000 Hosted Web Applications $1,000.00 Additional funding is needed for the Town's online performance evaluation system M O FB 100-44221-14-000 Communication Supplies $6,724.00 Radio frequency use for Ft Worth P25 tower lease agreement increase and replace/upgrade Town Marshal's portable radio M O FB 100-43245-17-000 Consultant $30,000.00 updated Westlake Academy Master Plan M O FB 100-46170-17-000 Town - Security Expense $5,000.00 updated camera at Town Hall M O FB 100-43344-19-000 Contract Median R&M $3,000.00 Additional Maintenance on Dove & Ottinger rd. M O FB 100-43349-19-000 Contract Landscape $2,000.00 Create small flower bed with in the park /open spaces M O FB 100-44220-19-000 Painting $2,000.00 increase cost to paint wrought iron fence in the park M O FB 100-46115-21-000 Dues/Subscriptions $970.00 Funding required for compliance training, invoiced by number of users MAINTAIN ONE TIME $51,279.00 TOTAL ONE TIME $52,279.00 E P FB 100-43241-10-000 Records Management $47,000.00 LF Renewal $20K; Manage Services $7K; Weblink $3K; Forms $3K; 5 Users $4K; Web Portals $29 E P FB 100-43336-20-000 Contract Services $45,000.00 managed network service to provide monitoring & mgmt of network infrastructure across the organization E P FB 100-44410-10-000 Office Rent $197,443.70 Increased expense for office rent E P FB 100-46220-10-000 Electric Service $37,850.00 Increased expense for electric service EXPANDED ON GOING $327,293.70 M P FB 100-46180-13-000 Election Expense $3,000.00 Denton County will require full cost of the election for 2017 regardless of the number of registered voters. M P FB 100-43135-14-000 Pre-Employment Testing $51.00 Maintain cost of service for pre-employment testing M P FB 100-44212-14-000 Building R&M $4,000.00 Adjustment to bring the line item back to normal operating level from fire station fire recovery and remodel M P FB 100-44306-14-000 Grounds R&M $175.00 Maintain cost of service for grounds repair and maintenance M P FB 100-44311-14-000 Equipment R&M $3,000.00 Service plan for LP15 heart monitors. $1,500 each for 2 monitors M P FB 100-45310-14-000 Mobile phone $515.00 Maintain cost of service for mobile phone service M P FB 100-45405-14-000 Advertising Public Notices $38.00 Maintain cost of service for advertising M P FB 100-46115-14-000 Dues & Subscriptions $1,000.00 CASA Membership for Emergency Management radar access fee. CASA is a new technology of radar that enhances NEXRAD gaps. M P FB 100-46170-14-000 Security $134.00 Maintain cost of service for security expense M P FB 100-46165-15-000 Court Technology $13,000.00 LF workflow & scanner for court docket, warrant service & archiving $12K; Ipad or Tablet for accessing case files during court dockets $1K M P FB 100-43348-17-000 Contract Landscape - Civic $2,000.00 Moving into temporary fire station M P FB 100-44212-17-000 Building Supplies $5,000.00 Moving into temporary fire station, cleaning & paper supplies, lamp replacement M P FB 100-44217-17-000 HVAC Supplies $5,000.00 Replacement filter and service calls GENERAL FUND - SERVICE LEVEL ADJUSTMENTS EXPENDITURES AND OTHER USES DRAFT29 S R F ACCOUNT NUMBER ACCOUNT DESCRIPTION SLA AMOUNT JUSTIFICATION GENERAL FUND - SERVICE LEVEL ADJUSTMENTS EXPENDITURES AND OTHER USES M P FB 100-44223-17-000 Security Supplies $2,000.00 Service call for current equipment M P FB 100-45902-17-000 Electrical R&M $1,310.00 Moving into temporary fire station M P FB 100-45907-17-000 HVAC R&M $1,500.00 Moving into temporary fire station M P FB 100-45910-17-000 Mechanical R&M $1,500.00 Moving into temporary fire station/ PM on heating/AC units M P FB 100-45830-19-000 Training/Seminars/Me etings $1,175.00 Regional parks and recreation conference M P FB 100-43266-20-000 SW/HW Maintenance Contracts $5,000.00 increased cost for software licensing from Microsoft and new licensing needed for Adobe products. M P FB 100-45825-20-000 Travel Mileage $900.00 additional funds to cover mileage to/from conferences and training M P FB 100-45830-20-000 Training/Seminars/Me etings $2,500.00 additional funds for training and conference for Laserfiche, Windows Server 2016, cybersecurity and network management. M P FB 100-46115-20-000 Dues & Subscriptions $250.00 increased fees and additional funds for Help Desk International membership M P FB 100-43255-23-000 Keller Police Contract $16,618.00 updated costs for Keller Police Contract MAINTAIN ON GOING $69,666.00 TOTAL ON GOING $396,959.70 $449,239TOTAL EXPENDITURES & OTHER USES DRAFT30 S R F ACCOUNT NUMBER ACCOUNT DESCRIPTION SLA AMOUNT JUSTIFICATION E O FB 100-47415-17-000 Furniture and Fixtures $173,500.00 furniture and fixtures for nex lease area M O FB 100-47416-14-000 Firefighter Equipment $12,000.00 Replace 15 SCBA bottles reaching end of their service life. Bottles are required to be removed from service after 15 years. M O FB 100-47411-19-000 Mechanical Equipment $500.00 increase cost to replace weedeaters, chainsaws, and other mechanical equipment, etc TOTAL ONE TIME $186,000.00 M P FB 100-62580-99-000 Transfer Out to DS $177,371.51 Increase transfer out to Debt Service Fund TOTAL ON-GOING $177,371.51 $363,372TOTAL CAPITAL & OTHER USES GENERAL FUND - SERVICE LEVEL ADJUSTMENTS TOTAL CAPITAL & OTHER USES DRAFT31 S R F ACCOUNT NUMBER ACCOUNT DESCRIPTION SLA AMOUNT JUSTIFICATION N P FB 100-41110-12-000 Payroll and Related 56,000.00 Addditional Full Time Building Inspector N P FB 100-41110-12-000 Payroll and Related 75,000.00 Addditional Full Time Dev Coord/Mgmt Analyst N P FB 100-41110-12-000 Payroll and Related (24,734.28)Credit for current Dev Coord/Mgmt Analyst N P FB 100-41110-12-000 Payroll and Related 110,000.00 Addditional Full Time Interim P&D Director N P FB 100-41110-12-000 Payroll and Related (36,276.95)Credit for current interim P&D Director M P FB 100-41110-14-000 Payroll and Related 62,151.40 Addditional Full Time Fire Fighter (3 of 3) base wages additional employees $242,140.17 M P FB 100-41110-13-000 Payroll and Related 37,440.00 Change TSO/Admin Clerk to Full time M P FB 100-41110-13-000 Payroll and Related (18,720.00)Credit for current TSO part time salary M P FB 100-41110-14-000 Payroll and Related 93,000.00 Change Fire Marshal to Full Time M P FB 100-41110-14-000 Payroll and Related (49,156.77)Credit for current FM part time salary base wages change employees $62,563.23 M P FB 100-41110-22-000 Payroll and Related 61,011.22 market adjustment 3% base wages market adjustment $61,011.22 TOTAL BASE WAGES $365,714.62 M P FB 100-42698-00-000 Payroll and Related 73,359.81 Insurance (medical/denlta/life) M P FB 100-42698-00-000 Payroll and Related 35,582.89 taxes (fica/medicare/twc/wc) M P FB 100-42698-00-000 Payroll and Related 37,434.27 retirement (tmrs/icma) M P FB 100-42698-00-000 Payroll and Related (37,031.16)operating transfers in UF/VA TOTAL RELATED $109,345.81 $475,060.43 GENERAL FUND - SERVICE LEVEL ADJUSTMENTS PAYROLL AND RELATED TOTAL PAYROLL AND RELATED DRAFT32 => Staff is recommending the addition of a director level position to oversee planning and development within our community. The addition will allow us to provide long range management of the planned districts that currently exist within Westlake and work with the developers in the execution of the development standards in Granada, Quail Hollow, and Carlyle Court as well as within the mixed-use development, Entrada. The position would work closely with the Town Manager and the Planning & Zoning Commission preparing and delivering presentations, reviewing ordinances, and interacting with land owners/developers. Fund: Dept: General Fund 12 - Planning & Development BUDGET IMPACT SUMMARY OPERATING IMPACT TO THE BUDGET Description $0 Misc Current Salary of Interim Director description description Year 2 $548 $418 $7,025 $1,641 $261 $2,255 Base Annual Salary Medical Insurance Life Insurance Social Security $0 $159,256 $0 $164,033 SLA FORM - PAYROLL - NEW FORMAT - REVISED 04.25.2016 Total Payroll Related Taxes & Insurance Total Expenditures for Employee Total Expenditure Reductions/Revenue Enhancements Expense Impact to the budget Payroll Impact to the budget SUMMARY OPERATING IMPACT TO THE BUDGET Expenditure Reductions/Increased Revenues -$43,532 $97,964 $145,741 $0 Computer Equip/Software Office Supplies Training Dues Subscriptions Uniforms $36,513 $0 $0 $113,300 $6,646 Salaried Full Time Permanent Fund Balance $150,114 $0 $154,617 $0$0 $0 per year $0 $0 $0 $0 $0 $145,741 $0 $34,417 $52.88 $26.44 $79.33 Duration: Status: Rate Type: RATE OF PAY $0 $0 $110,000 0 0 2,080 Fire=24 All Other=26Pay Periods:26 EMPLOYEE POSITION INFORMATION Funded By: Position Type: DETAILED EXPLANATION FOR THIS PAYROLL CHANGE Director of Building Construction & Zoning Enforcement PAYROLL SERVICE LEVEL ADJUSTMENT (FY2016/2017) BALANCED SCORECARD INFORMATION Intended Result: People, Facilities and TechnologyPerspective:Objective:Attract, Recruit, Retain the Highest Quality Workforce More qualified candidates Initiative: PAY PERIOD & ANNUAL INFORMATION Regular Hours: Premium Hours: Overtime Hours: New Position EMPLOYEE INFORMATION Hourly Rate: Premium Rate: Overtime Rate: Account Year 1 Year 3 Year 4 Year 5 $564 $599 $6,845 $116,699 42111 per year $532 $581 $123,806 42110 per year $6,452 $7,050 $7,262 41110 from above $110,000 $120,200 $35,450 $0 $0 42510 42210 6.20%$6,820 $7,235 $7,452 0.23%$253 $268 $276 Medicare TMRS Unemployment 42310 12.05%$13,252 $14,059 $14,480 $7,480 $617 $471 $7,906 $1,847 $15,362 $2,392 $2,464 $444 $457 $293 $2,538 $285 $1,741 $1,793 $14,915 Year 6 $7,676 $406 $31,497 $127,520 $431 46190 per year $0 $0 per year $0 $0 46105 45830 46115 46115 43405 $0 $0 $0 per year $0 $0 $0 $0 $0 $0 $0 $0 $0 Dental Insurance $0 $0 $0-$43,532 1.45%$1,593 $1,690 1.99%$2,189 $0 $2,322 $32,441 $0 $0 $0 $0 $0 $0 $0 $0 per year $0 $0 $0 $0 $0 per year $0 $0 $0 $0 per year $0 per year -$43,532 $0 $0 $0 42130 per year 1.03 $141,497 per year $0 $0$0 $0 descriptionacct 1.02 $0 $0 acct per year $0 acct acct 42220 42610 Workers Compensation $13,649 $33,415 $164,033 $0 $0 $0 $154,617 $159,256 $110,000 80 0 0 $150,114 BASE ANNUAL PAY: $0 $0 $0 $0 $0 $0$0 $0 $0 $0 $0 $0 $0 $0 41640 Car Allowance per year $0 $0 $0 $0 $0 $0 41120 Overtime Wages from above $0 $0 $0 $0 $0 $0 1.03 Total Payroll Wages and Salaries $110,000 $113,300 $116,699 $120,200 $123,806 $127,520 41510 Premium Wages from above $0 $0 $0 $0 $0 $0 41641 Cell Phone Allowance per year $0 $0 $0 $0 DRAFT33 => Due to recent changes in development and an escalation in our commercial and residential activity levels, staff is recommending the addition of a building inspector to assist in the review of projects. The position will allow us to handle the inspections of the development standards in Granada, Quail Hollow, and Carlyle Court residential areas and the fill-in of the remaining home sites for Vaquero, Terra Bella and various other sections of our community. They would also assist with the mixed-use development, Entrada – providing inspections of the commercial and residential units as well as general oversight of the builder’s adherence to the design guidelines. Fund: Dept: General Fund 12 - Planning & Development BUDGET IMPACT SUMMARY OPERATING IMPACT TO THE BUDGET Description $0 Misc description description description Year 2 $548 $418 $3,576 $835 $133 $1,148 Base Annual Salary Medical Insurance Life Insurance Social Security $0 $85,159 $0 $87,714 SLA FORM - PAYROLL - NEW FORMAT - REVISED 04.25.2016 Total Payroll Related Taxes & Insurance Total Expenditures for Employee Total Expenditure Reductions/Revenue Enhancements Expense Impact to the budget Payroll Impact to the budget SUMMARY OPERATING IMPACT TO THE BUDGET Expenditure Reductions/Increased Revenues $0 $75,662 $77,932 $0 Computer Equip/Software Office Supplies Training Dues Subscriptions Uniforms $22,794 $0 $0 $57,680 $6,646 Salaried Full Time Permanent Fund Balance $80,270 $0 $82,678 $0$0 $0 per year $0 $0 $0 $0 $0 $77,932 $0 $21,486 $26.92 $13.46 $40.38 Duration: Status: Rate Type: RATE OF PAY $0 $0 $56,000 0 0 2,080 Fire=24 All Other=26Pay Periods:26 EMPLOYEE POSITION INFORMATION Funded By: Position Type: DETAILED EXPLANATION FOR THIS PAYROLL CHANGE Building Inspector PAYROLL SERVICE LEVEL ADJUSTMENT (FY2016/2017) BALANCED SCORECARD INFORMATION Intended Result: People, Facilities and TechnologyPerspective:Objective:Attract, Recruit, Retain the Highest Quality Workforce More qualified candidates Initiative: PAY PERIOD & ANNUAL INFORMATION Regular Hours: Premium Hours: Overtime Hours: New Position EMPLOYEE INFORMATION Hourly Rate: Premium Rate: Overtime Rate: Account Year 1 Year 3 Year 4 Year 5 $564 $599 $6,845 $59,410 42111 per year $532 $581 $63,028 42110 per year $6,452 $7,050 $7,262 41110 from above $56,000 $61,193 $22,130 $0 $0 42510 42210 6.20%$3,472 $3,683 $3,794 0.23%$129 $137 $141 Medicare TMRS Unemployment 42310 12.05%$6,746 $7,157 $7,372 $7,480 $617 $471 $4,025 $940 $7,821 $1,218 $1,254 $444 $457 $149 $1,292 $145 $886 $913 $7,593 Year 6 $3,908 $406 $19,662 $64,919 $431 46190 per year $0 $0 per year $0 $0 46105 45830 46115 46115 43405 $0 $0 $0 per year $0 $0 $0 $0 $0 $0 $0 $0 $0 Dental Insurance $0 $0 $0$0 1.45%$811 $860 1.99%$1,114 $0 $1,182 $20,252 $0 $0 $0 $0 $0 $0 $0 $0 per year $0 $0 $0 $0 $0 per year $0 $0 $0 $0 per year $0 per year $0 $0 $0 $0 42130 per year 1.03 $75,662 per year $0 $0$0 $0 descriptionacct 1.02 $0 $0 acct per year $0 acct acct 42220 42610 Workers Compensation $6,949 $20,860 $87,714 $0 $0 $0 $82,678 $85,159 $56,000 80 0 0 $80,270 BASE ANNUAL PAY: $0 $0 $0 $0 $0 $0$0 $0 $0 $0 $0 $0 $0 $0 41640 Car Allowance per year $0 $0 $0 $0 $0 $0 41120 Overtime Wages from above $0 $0 $0 $0 $0 $0 1.03 Total Payroll Wages and Salaries $56,000 $57,680 $59,410 $61,193 $63,028 $64,919 41510 Premium Wages from above $0 $0 $0 $0 $0 $0 41641 Cell Phone Allowance per year $0 $0 $0 $0 DRAFT34 => 1.03 Total Payroll Wages and Salaries $37,440 $38,563 $39,720 $40,912 $42,139 $43,403 41510 Premium Wages from above $0 $0 $0 $0 $0 $0 41641 Cell Phone Allowance per year $0 $0 $0 $0 41120 Overtime Wages from above $0 $0 $0 $0 $0 $0 $0 $0 41640 Car Allowance per year $0 $0 $0 $0 $0 $0 $61,558 $0 $0 $0 $58,024 $59,765 $37,440 80 0 0 $56,334 BASE ANNUAL PAY: $0 $0 -$23,839 -$24,316 -$24,802 $0$0 $0 $0 $0 $0 $0 42130 per year 1.03 $53,100 per year $0 $0$0 -$22,913 descriptionacct 1.02 $0 $0 acct per year $0 acct acct 42220 42610 Workers Compensation $4,646 $16,614 $0 $0 $0 $0 per year $0 $0 $0 $0 $0 per year $0 $0 $0 $0 per year $0 per year -$22,464 -$23,372 $0 $0 $0 $0 -$22,913 $0 $0 -$23,839 -$24,316 Dental Insurance -$23,372 $0 -$24,802-$22,464 1.45%$542 $575 0.25%$94 $0 $99 $16,130 $0 $0 $0 $0 Year 6 $2,613 $406 $15,660 $43,403 $431 46190 per year $0 $0 per year $0 $0 46105 45830 46115 46115 43405 $0 $0 $0 per year $0 $0 $8,281 $646 $471 $2,691 $628 $5,229 $102 $105 $444 $457 $100 $109 $97 $592 $610 $5,076 $17,626 $0 $0 42510 42210 6.21%$2,321 $2,463 $2,537 0.23%$86 $91 $94 Medicare TMRS Unemployment 42310 12.05%$4,510 $4,785 $4,929 Account Year 1 Year 3 Year 4 Year 5 $591 $627 $7,578 $39,720 42111 per year $557 $609 $42,139 42110 per year $7,143 $7,806 $8,040 41110 from above $37,440 $40,912 EMPLOYEE POSITION INFORMATION Funded By: Position Type: DETAILED EXPLANATION FOR THIS PAYROLL CHANGE Change TSO Clerk from PT to FT PAYROLL SERVICE LEVEL ADJUSTMENT (FY2016/2017) BALANCED SCORECARD INFORMATION Intended Result: People, Facilities and TechnologyPerspective:Objective:Attract, Recruit, Retain the Highest Quality Workforce More qualified candidates Initiative: PAY PERIOD & ANNUAL INFORMATION Regular Hours: Premium Hours: Overtime Hours: Reclassification EMPLOYEE INFORMATION Hourly Rate: Premium Rate: Overtime Rate: $18.00 $9.00 $27.00 Duration: Status: Rate Type: RATE OF PAY $0 $0 $37,440 0 0 2,080 Fire=24 All Other=26Pay Periods:26 $38,563 $7,358 Hourly Full Time Permanent Fund Balance $32,962 -$23,839 $34,185 $0$0 $0 per year $0 $0 $0 $0 $0 $31,780 $0 $17,112 -$24,316 $35,449 -$24,802 $36,756 SLA FORM - PAYROLL - NEW FORMAT - REVISED 04.25.2016 Total Payroll Related Taxes & Insurance Total Expenditures for Employee Total Expenditure Reductions/Revenue Enhancements Expense Impact to the budget Payroll Impact to the budget SUMMARY OPERATING IMPACT TO THE BUDGET Expenditure Reductions/Increased Revenues -$22,464 $30,636 $54,693 -$22,913 Computer Equip/Software Office Supplies Training Dues Subscriptions Uniforms $18,154 $0 $0 This was a part time TSO position that was approved in the FY15/16 budget year. It will be expanded this year to a full time position and allocated between the TSO department 13 and the the Town Manager's Office in department 11. Fund: Dept: General Fund 13 - Town Secretary BUDGET IMPACT SUMMARY OPERATING IMPACT TO THE BUDGET Description -$23,372 Misc Current Salary of PT Clerk description description Year 2 $574 $418 $2,391 $558 $89 $96 Base Annual Salary Medical Insurance Life Insurance Social Security DRAFT35 => This position is recommended as a reallocation of staffing resources and title change of an existing position that is currently supporting three departments. The Customer Service Supervisor is working with Planning & Development / Facilities & Parks/Rec, and Public Works to provide clerical and administrative support to these three functional areas. With the increasing workload and complexity of our development projects, the reorganization will allow the development coordinator / management analyst to oversee the front office processes related to development and work with the finance department on budgeting and fiscal matters. They will also supervise the permitting / customer service (front office) clerk. The Public Works support functions and tasks will be shifted to a dedicated position within that department. Fund: Dept: General Fund 12 - Planning & Development BUDGET IMPACT SUMMARY OPERATING IMPACT TO THE BUDGET Description -$30,880 Misc Current Salary of PT Mgmt Intern description description Year 2 $574 $418 $4,790 $1,119 $178 $193 Base Annual Salary Medical Insurance Life Insurance Social Security -$32,128 $78,440 -$32,770 $81,114 SLA FORM - PAYROLL - NEW FORMAT - REVISED 04.25.2016 Total Payroll Related Taxes & Insurance Total Expenditures for Employee Total Expenditure Reductions/Revenue Enhancements Expense Impact to the budget Payroll Impact to the budget SUMMARY OPERATING IMPACT TO THE BUDGET Expenditure Reductions/Increased Revenues -$29,681 $68,557 $101,185 -$30,275 Computer Equip/Software Office Supplies Training Dues Subscriptions Uniforms $26,939 $0 $0 $77,250 $7,358 Salaried Full Time Permanent Fund Balance $73,340 -$31,498 $75,849 $0$0 $0 per year $0 $0 $0 $0 $0 $70,910 $0 $25,393 $36.06 $18.03 $54.09 Duration: Status: Rate Type: RATE OF PAY $0 $0 $75,000 0 0 2,080 Fire=24 All Other=26Pay Periods:26 EMPLOYEE POSITION INFORMATION Funded By: Position Type: DETAILED EXPLANATION FOR THIS PAYROLL CHANGE Development Coordinator/Management Analyst PAYROLL SERVICE LEVEL ADJUSTMENT (FY2016/2017) BALANCED SCORECARD INFORMATION Intended Result: People, Facilities and TechnologyPerspective:Objective:Attract, Recruit, Retain the Highest Quality Workforce More qualified candidates Initiative: PAY PERIOD & ANNUAL INFORMATION Regular Hours: Premium Hours: Overtime Hours: New Position EMPLOYEE INFORMATION Hourly Rate: Premium Rate: Overtime Rate: Account Year 1 Year 3 Year 4 Year 5 $591 $627 $7,578 $79,568 42111 per year $557 $609 $84,413 42110 per year $7,143 $7,806 $8,040 41110 from above $75,000 $81,955 $26,155 $0 $0 42510 42210 6.20%$4,650 $4,933 $5,081 0.23%$173 $183 $188 Medicare TMRS Unemployment 42310 12.22%$9,035 $9,585 $9,873 $8,281 $646 $471 $5,391 $1,259 $10,474 $205 $211 $444 $457 $200 $217 $194 $1,187 $1,222 $10,169 Year 6 $5,234 $406 $23,238 $86,946 $431 46190 per year $0 $0 per year $0 $0 46105 45830 46115 46115 43405 $0 $0 $0 per year $0 $0 $0 $0 -$30,275 $0 $0 -$31,498 -$32,128 Dental Insurance -$30,880 $0 -$32,770-$29,681 1.45%$1,086 $1,152 0.25%$187 $0 $199 $23,935 $0 $0 $0 $0 $0 $0 $0 $0 per year $0 $0 $0 $0 $0 per year $0 $0 $0 $0 per year $0 per year -$29,681 -$30,880 $0 $0 42130 per year 1.03 $98,238 per year $0 $0$0 -$30,275 descriptionacct 1.02 $0 $0 acct per year $0 acct acct 42220 42610 Workers Compensation $9,306 $24,653 $113,885 $0 $0 $0 $107,347 $110,568 $75,000 80 0 0 $104,221 BASE ANNUAL PAY: $0 $0 -$31,498 -$32,128 -$32,770 $0$0 $0 $0 $0 $0 $0 $0 $0 41640 Car Allowance per year $0 $0 $0 $0 $0 $0 41120 Overtime Wages from above $0 $0 $0 $0 $0 $0 1.03 Total Payroll Wages and Salaries $75,000 $77,250 $79,568 $81,955 $84,413 $86,946 41510 Premium Wages from above $0 $0 $0 $0 $0 $0 41641 Cell Phone Allowance per year $0 $0 $0 $0 DRAFT36 => 1.03 Total Payroll Wages and Salaries $62,150 $64,015 $65,935 $67,913 $69,951 $72,049 41510 Premium Wages from above $1,031 $1,062 $1,093 $1,126 $1,160 $1,195 41641 Cell Phone Allowance per year $0 $0 $0 $6,376 $0 $0 41640 Car Allowance per year $0 $0 $0 $0 $0 $0 $0 41120 Overtime Wages from above $5,500 $5,665 $5,835 $6,010 $6,190 $111,202 $400 $400 $400 $104,818 $107,963 $62,150 120 7.91 4.45 $101,765 BASE ANNUAL PAY: $0 $0 $0 $0 $0 $400$400 $400 $0 $0 $0 $0 42130 per year 1.03 $95,924 per year $0 $0$0 $0 descriptionacct 1.02 $3,000 $400 acct per year $0 acct acct 42220 42610 Workers Compensation $7,712 $35,830 $0 $0 $0 $400 per year $0 $0 $0 $0 $0 per year $3,000 $400 $400 $400 per year $0 per year $0 $0 $400 $0 $0 $0 $0 $0 $0 $0 $0 Dental Insurance $0 $0 $0$0 1.45%$900 $955 1.99%$1,237 $400 $1,312 $34,786 $0 $0 $0 $0 Year 6 $4,337 $406 $33,773 $64,479 $431 46190 per year $0 $0 per year $0 $0 46105 45830 46115 46115 43405 $0 $0 $0 per year $0 $0 $22,275 $617 $471 $4,467 $1,043 $8,680 $1,351 $1,392 $444 $457 $166 $1,434 $161 $983 $1,013 $8,427 $38,012 $0 $0 42510 42210 6.20%$3,853 $4,088 $4,211 0.230%$143 $152 $156 Medicare TMRS Unemployment 42310 12.05%$7,487 $7,943 $8,182 Account Year 1 Year 3 Year 4 Year 5 $564 $599 $20,385 $59,007 42111 per year $532 $581 $62,601 42110 per year $19,215 $20,996 $21,626 41110 from above $55,620 $60,777 EMPLOYEE POSITION INFORMATION Funded By: Position Type: DETAILED EXPLANATION FOR THIS PAYROLL CHANGE Firefighter Paramedic PAYROLL SERVICE LEVEL ADJUSTMENT (FY2016/2017) BALANCED SCORECARD INFORMATION Intended Result: People, Facilities and TechnologyPerspective:Objective:Attract, Recruit, Retain the Highest Quality Workforce More qualified candidates Initiative: PAY PERIOD & ANNUAL INFORMATION Regular Hours: Premium Hours: Overtime Hours: New Position EMPLOYEE INFORMATION Hourly Rate: Premium Rate: Overtime Rate: $19.10 $9.55 $28.65 Duration: Status: Rate Type: RATE OF PAY $5,500 $1,031 $55,620 192 108 2,912 Fire=24 All Other=26Pay Periods:24 $57,288 $19,791 Hourly Full Time Permanent Fund Balance $102,165 $0 $105,218 $0$0 $0 per year $0 $0 $0 $3,000 $400 $99,201 $400 $36,905 $0 $108,363 $0 $111,602 SLA FORM - PAYROLL - NEW FORMAT - REVISED 04.25.2016 Total Payroll Related Taxes & Insurance Total Expenditures for Employee Total Expenditure Reductions/Revenue Enhancements Expense Impact to the budget Payroll Impact to the budget SUMMARY OPERATING IMPACT TO THE BUDGET Expenditure Reductions/Increased Revenues $0 $98,924 $98,801 $0 Computer Equip/Software Office Supplies Training Dues Subscriptions Uniforms $39,152 $0 $0 The Town's current staffing plan outlines three new firefighter positions over a three year period. This request is third of the three firefighters that are needed in the Fire Department. Adding three firefighters will ensure that a minimum of two firefighters are staffing the fire engine 24 hours a day. Current staffing level only ensures that one firefighter (the lieutenant) is staffing the fire engine 24 hours a day. When the ambulance transports a patient to the hospital, the lieutenant is left on the engine alone when the 14-hour position is not on duty, which means that only one firefighter is left in town providing emergency response. The ideal staffing level is five full-time firefighters for each of the three shifts, which will provide three firefighters on the engine and two firefighters on the ambulance 24 hours a day. During the day, there are two firefighters on the fire engine including the 14-hour part-time position. However, the current staffing model only ensures one firefighter is staffing the engine 24 hours a day. We are required to maintain two personnel on the ambulance 24 hours a day. With the current staffing level, when we have a fire call, we must take the ambulance out of service to staff the fire engine for that fire call. Fund: Dept: General Fund 14 - Fire Department BUDGET IMPACT SUMMARY OPERATING IMPACT TO THE BUDGET Description $0 Misc description description description Year 2 $548 $418 $3,969 $927 $147 $1,274 Base Annual Salary Medical Insurance Life Insurance Social Security DRAFT37 => 1.03 Total Payroll Wages and Salaries $93,000 $95,790 $98,664 $101,624 $104,672 $107,812 41510 Premium Wages from above $0 $0 $0 $0 $0 $0 41641 Cell Phone Allowance per year $0 $0 $0 $0 41120 Overtime Wages from above $0 $0 $0 $0 $0 $0 $0 $0 41640 Car Allowance per year $0 $0 $0 $0 $0 $0 $154,804 $3,000 $3,000 $3,000 $145,918 $150,295 $93,000 80 0 0 $141,668 BASE ANNUAL PAY: $0 $0 $0 $0 $0 $3,000$3,000 $3,000 $0 $0 $0 $0 42130 per year 1.03 $133,536 per year $0 $0$0 $0 descriptionacct 1.02 $3,000 $3,000 acct per year $0 acct acct 42220 42610 Workers Compensation $11,540 $43,004 $0 $0 $0 $1,000 per year $0 $0 $0 $0 $0 per year $1,000 $1,000 $1,000 $1,000 per year $0 per year -$58,988 $0 $1,000 $0 $0 $0 $0 $0 $0 $0 $0 Dental Insurance $0 $0 $0-$58,988 1.45%$1,349 $1,431 1.99%$1,851 $3,000 $1,963 $41,752 $0 $0 $2,000 $0 Year 6 $6,490 $406 $40,536 $107,812 $431 46190 per year $0 $0 per year $2,000 $2,000 46105 45830 46115 46115 43405 $0 $0 $0 per year $0 $0 $22,275 $617 $471 $6,684 $1,563 $12,988 $2,022 $2,083 $444 $457 $248 $2,145 $241 $1,474 $1,518 $12,610 $45,623 $2,000 $2,000 42510 42210 6.20%$5,766 $6,117 $6,301 0.23%$214 $227 $234 Medicare TMRS Unemployment 42310 12.05%$11,204 $11,886 $12,243 Account Year 1 Year 3 Year 4 Year 5 $564 $599 $20,385 $98,664 42111 per year $532 $581 $104,672 42110 per year $19,215 $20,996 $21,626 41110 from above $93,000 $101,624 EMPLOYEE POSITION INFORMATION Funded By: Position Type: DETAILED EXPLANATION FOR THIS PAYROLL CHANGE Fire Marshal from PT to FT PAYROLL SERVICE LEVEL ADJUSTMENT (FY2016/2017) BALANCED SCORECARD INFORMATION Intended Result: People, Facilities and TechnologyPerspective:Objective:Attract, Recruit, Retain the Highest Quality Workforce More qualified candidates Initiative: PAY PERIOD & ANNUAL INFORMATION Regular Hours: Premium Hours: Overtime Hours: Reclassification EMPLOYEE INFORMATION Hourly Rate: Premium Rate: Overtime Rate: $44.71 $22.36 $67.07 Duration: Status: Rate Type: RATE OF PAY $0 $0 $93,000 0 0 2,080 Fire=24 All Other=26Pay Periods:26 $95,790 $19,791 Salaried Full Time Permanent Fund Balance $144,668 $0 $148,918 $0$0 $0 per year $0 $0 $0 $3,000 $3,000 $140,542 $3,000 $44,294 $0 $153,295 $0 $157,804 SLA FORM - PAYROLL - NEW FORMAT - REVISED 04.25.2016 Total Payroll Related Taxes & Insurance Total Expenditures for Employee Total Expenditure Reductions/Revenue Enhancements Expense Impact to the budget Payroll Impact to the budget SUMMARY OPERATING IMPACT TO THE BUDGET Expenditure Reductions/Increased Revenues -$58,988 $77,547 $137,542 $0 Computer Equip/Software Office Supplies Training Dues Subscriptions Uniforms $46,992 $0 $2,000 The Fire Marshal/Deputy Chief position is currently budgeted as a part-time position and normally works three (3) 8-hour days per week. In addition to the fire marshal duties, he assists the Fire Chief with the administrative functions of the department and serves as the second in command of the department. Since the creation of this part-time position, development has increased, placing an even greater workload on the administration of the department. The Fire Marshal also serves as another staffing resource for emergency response three days a week, which increases the manpower on emergency incidents helping to meet Incident Command requirements as well as fulfilling ISO staffing requirements. The necessity for this position to transition to full-time has become evident. Changing the Fire Marshal position to full-time will benefit the town and department by providing full-time code enforcement, enhanced fire administration activities, improved fire prevention policies, procedures, and ordinances. In addition, it will improve customer service through quicker response to stakeholder inquires and inspections. Furthermore, it will improve the oversight of fire administration responsibilities regarding local, state, and federal regulations. A full-time fire marshal will improve the ability for the town to ensure that consistent high- quality building standards (with the emerging new development) are met, so that the town's mission is achieved. A full-time fire marshal would be able to respond to the needs of the town and department 24-7 compared to only three 8-hour days per week that is currently being fulfilled. And lastly, the full-time fire marshal would ensure the continuity of the organizational essential functions in the full-time role of Deputy Chief of the Department. Fund: Dept: General Fund 14 - Fire Department BUDGET IMPACT SUMMARY OPERATING IMPACT TO THE BUDGET Description $0 Misc Current Salary of PT Fire Marshal description description Year 2 $548 $418 $5,939 $1,389 $220 $1,906 Base Annual Salary Medical Insurance Life Insurance Social Security DRAFT38 Utility FundProgram Summary Fiscal Year 2016/2017 Estimated Proposed Base Proposed Budget Budget CHANGE CHANGE Budget Budget CHANGE CHANGE FY 15/16 FY 16/17 AMOUNT PERCENT FY 16/17 FY 16/17 AMOUNT PERCENT 1 General Sales Tax - on going - - - 0%- - - 0% 2 General Sales Tax - one time - - - 0%- - - 0% 3 Property Tax - - - 0%- - - 0% 4 Hotel Tax - - - 0%- - - 0% 5 Beverage Tax - - - 0%- - - 0% 6 Charge for Services 3,419,262 3,452,544 33,282 1%3,419,262 3,452,544 33,282 1% 7 Contributions - - - 0%- - - 0% 8 Duct Bank Revenue 108,464 108,464 - 0%108,464 108,464 - 0% 9 Fines & Forfeitures - - - 0%- - - 0% 10 Franchise Fees - - - 0%- - - 0% 11 Investment Earnings 6,550 6,550 - 0%6,550 6,550 - 0% 12 Misc Income 10,695 10,734 39 0%10,695 10,734 39 0% 13 Permits & Fees - - - 0%- - - 0% 14 Permits & Fees Building - - - 0%- - - 0% 14 TRA Wastewater Fees 91,655 91,655 - 0%91,655 91,655 - 0% 15 Total Revenues 3,636,626 3,669,947 33,320 1%3,636,626 3,669,947 33,320 1% 16 Transfers In - - - 0%- - - 0% 17 Other Sources - - - 0%- - - 0% 18 Total Other Sources - - - 0%- - - 0% 19 3,636,626 3,669,947 $ 33,320 1%3,636,626 3,669,947 33,320 1% 20 Payroll Salaries - - - 0%- - - 0% 21 Payroll Insurance - - - 0%- - - 0% 22 Payroll Retirement - - - 0%- - - 0% 23 Payroll SS/Medicare - - - 0%- - - 0% 24 Payroll TWC/WC - - - 0%- - - 0% 25 Payroll Transfer In - - - 0%- - - 0% 26 Payroll Transfer Out 404,494 431,755 27,260 7%404,494 431,755 27,260 7% 27 Total Payroll and Related 404,494 431,755 27,260 7%404,494 431,755 27,260 7% 28 Supplies 10,905 6,900 (4,005) -37%6,900 6,900 - 0% 29 Services 921,165 571,165 (350,000) -38%571,165 571,165 - 0% 30 Insurance 8,250 8,250 - 0%8,250 8,250 - 0% 31 Repair & Maintenance 226,000 149,000 (77,000) 0%149,000 149,000 - 0% 32 Rent & Utilities 134,313 185,578 51,265 38%134,313 185,578 51,265 38% 33 Economic Development - - - 0%- - - 0% 34 Water Purchases 1,280,600 1,344,600 64,000 0%1,280,600 1,344,600 64,000 0% 35 Debt - All Other 1,381,368 1,155,611 (225,757) 0%1,155,611 1,155,611 - 0% 36 Total Expenditures 3,962,601 3,421,104 (541,497) -14%3,305,839 3,421,104 115,265 3% 37 4,367,096 3,852,859 $ (514,237)-12%3,710,334 3,852,859 142,525 4% 38 Capital Outlay 24,780 24,780 - 0%24,780 24,780 - 0% 39 Capital Projects 96,435 - (96,435) 0%- - - 0% 40 Total Capital 121,215 24,780 (96,435) -80%24,780 24,780 - 0% 41 Transfers Out 602,078 358,763 (243,315) -40%358,763 358,763 - 0% 42 Other Uses - - - 0%- - - 0% 43 Total Other Uses 602,078 358,763 (243,315) -40%358,763 358,763 - 0% 44 723,293 383,543 $ (339,750)-47%383,543 383,543 - 0% 45 (1,453,763)$ (566,455)$ $ 887,307 -61%(457,251)$ (566,455)$ (109,205)$ 24% - 46 FUND BALANCE BEGINNING 3,226,933 1,773,170 (1,453,763) -45%1,773,170 1,773,170 - 0% 47 1,773,170$ 1,206,715$ $ (566,455)-32%1,315,920$ 1,206,715$ (109,205)$ -8% GFOA REQUIREMENTS BASED ON THIS PY ESTIMATED vs CY PROPOSED SLA REQUIREMENTS BASED ON THIS BASE VS PROPOSED TOTAL CAPITAL AND OTHER USES EXCESS REVENUES OVER(UNDER) EXPENDITURES FUND BALANCE ENDING TOTAL OPERATING EXPENDITURES TOTAL REVENUES & OTHER SOURCES DRAFT39 / ACCOUNT TYPE Revenues, Transfers In & Other Sources:++= Payroll & Related Taxes, Insurance --= Expenses, Transfers Out & Other Uses:--= Net Budget Impact:===* Type Recur Funding 1 M P IR 2 N P FB 4 M P FB 5 M P FB 6 M P FB 7 8 9 10 11 12 13 14 EXPENSE SERVICE LEVEL ADJUSTMENT 2016 2017Fiscal Year: FUND INFORMATION BASE BUDGET AMT NEW BUDGET AMT Fund Name:Department Info:n/a500 - Utility Fund Contact Name:Greenwood, Jarrod Today's Date: BUDGET INFORMATION Tuesday, August 02, 2016 REVISION 2 REVISION CHANGE AMOUNT ACCOUNTS CAUSING VARIANCE 500-42699-10-00 500-46220-10-00 500-30000-16-000 ACCOUNT NUMBER MAO - Increase Transparency, Accessibility and Communication Expense SLA Form - revised 05.26.2016 5 $3,804,647.66 $33,320.46 $115,265.00 -$109,200.14 ADD MINUS EQUALS $3,636,626.40 $3,689,382.66 -$457,250.57 $3,669,946.86 -$566,450.71 MINUS $404,494.31 $431,749.91 $27,255.60 $0.00 FS - Increase Financial Capacity & Reserves MAO - Increase Transparency, Accessibility and Communication ACCT DESCRIPTION Dept 16 Revenues Office Rent $33,320.46 CHANGE AMT -$109,200.14TOTAL SLA AMOUNT $42,000.00 $27,255.60 PERSPECTIVE & OBJECTIVE (drop down menu) $33,320.46TOTAL REVENUES TOTAL PAYROLL AND RELATED $27,255.60 CSS - Preserve Desirability & Quality of Life 500-44110-16-00 JUSTIFICATION for CHANGE > >Increase Electric Expense due to proposed new lease agreement 500-44105-16-00 $115,265.00 JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > 500-44410-10-00 Electric Service $9,265.00 TOTAL EXPENDITURES CSS - Preserve Desirability & Quality of Life PFT - A.R.R.D. the Highest Quality Workforce Peak Payment $19,500.00 SHOULD BE ZERO * any variance requires an SLA Increased revenue Water/Sewer/Waste Revenues Increased expense Payroll Transfsers Out to the General Fund Increase Rent Expense due to proposed new lease agreement Increased expense for Fort Worth Water Purchases Increased expense for Fort Worth Water Peak Payment SHOULD MATCH AMOUNT NOTED ABOVE Operating Xfr Out for PR Costs Water Purchases $44,500.00 JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > >DRAFT40 Cemetery FundProgram Summary Fiscal Year 2016/2017 Estimated Proposed Base Proposed Budget Budget CHANGE CHANGE Budget Budget CHANGE CHANGE FY 15/16 FY 16/17 AMOUNT PERCENT FY 16/17 FY 16/17 AMOUNT PERCENT 1 General Sales Tax - on going - - - 0%- - - 0% 2 General Sales Tax - one time - - - 0%- - - 0% 3 Property Tax - - - 0%- - - 0% 4 Hotel Tax - - - 0%- - - 0% 5 Beverage Tax - - - 0%- - - 0% 6 Charge for Services 11,575 11,575 - 0%11,575 11,575 - 0% 7 Contributions - - - 0%- - - 0% 8 Duct Bank Revenue - - - 0%- - - 0% 9 Fines & Forfeitures - - - 0%- - - 0% 10 Franchise Fees - - - 0%- - - 0% 11 Investment Earnings 120 120 - 0%120 120 - 0% 12 Misc Income 350 350 - 0%350 350 - 0% 13 Permits & Fees - - - 0%- - - 0% 14 Permits & Fees Building - - - 0%- - - 0% 14 TRA Wastewater Fees - - - 0%- - - 0% 15 Total Revenues 12,045 12,045 - 0%12,045 12,045 - 0% 16 Transfers In - - - 0%- - - 0% 17 Other Sources - - - 0%- - - 0% 18 Total Other Sources - - - 0%- - - 0% 19 12,045 12,045 $ - 0%12,045 12,045 - 0% 20 Payroll Salaries - - - 0%- - - 0% 21 Payroll Insurance - - - 0%- - - 0% 22 Payroll Retirement - - - 0%- - - 0% 23 Payroll SS/Medicare - - - 0%- - - 0% 24 Payroll TWC/WC - - - 0%- - - 0% 25 Payroll Transfer In - - - 0%- - - 0% 26 Payroll Transfer Out - - - 0%- - - 0% 27 Total Payroll and Related - - - 0%- - - 0% 28 Supplies 250 250 - 0%250 250 - 0% 29 Services 4,925 4,925 - 0%4,925 4,925 - 0% 30 Insurance - - - 0%- - - 0% 31 Repair & Maintenance 500 500 - 0%500 500 - 0% 32 Rent & Utilities - - - 0%- - - 0% 33 Economic Development - - - 0%- - - 0% 34 Water Purchases - - - 0%- - - 0% 35 Debt - All Other - - - 0%- - - 0% 36 Total Expenditures 5,675 5,675 - 0%5,675 5,675 - 0% 37 5,675 5,675 $ - 0%5,675 5,675 - 0% 38 Capital Outlay - - - 0%- - - 0% 39 Capital Projects - - - 0%- - - 0% 40 Total Capital - - - 0%- - - 0% 41 Transfers Out - - - 0%- - - 0% 42 Other Uses - - - 0%- - - 0% 43 Total Other Uses - - - 0%- - - 0% 44 - - $ - 0%- - - 0% 45 6,370$ 6,370$ $ - 0%6,370$ 6,370$ -$ 0% - 46 FUND BALANCE BEGINNING 154,738 161,108 6,370 4%161,108 161,108 - 0% 47 161,108$ 167,478$ $ 6,370 4%167,478$ 167,478$ -$ 0% GFOA REQUIREMENTS BASED ON THIS PY ESTIMATED vs CY PROPOSED SLA REQUIREMENTS BASED ON THIS BASE VS PROPOSED TOTAL CAPITAL AND OTHER USES EXCESS REVENUES OVER(UNDER) EXPENDITURES FUND BALANCE ENDING TOTAL OPERATING EXPENDITURES TOTAL REVENUES & OTHER SOURCES DRAFT41 / ACCOUNT TYPE Revenues, Transfers In & Other Sources:++= Expenses, Transfers Out & Other Uses:--= Net Budget Impact:===* Type Recur Funding 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 Expense SLA Form - revised 05.26.2016 5 $5,675.00 EXPENSE SERVICE LEVEL ADJUSTMENT 2016 2017Fiscal Year: FUND INFORMATION BASE BUDGET AMT NEW BUDGET AMT Fund Name:Department Info:n/a255 - Cemetery Fund Contact Name:Meyer, Troy Today's Date: BUDGET INFORMATION Tuesday, August 02, 2016 REVISION 2 REVISION CHANGE AMOUNT $0.00 $0.00 $0.00 ADD MINUS EQUALS $12,045.00 $5,675.00 $6,370.00 $12,045.00 $6,370.00 ACCOUNTS CAUSING VARIANCE $0.00 ACCT DESCRIPTION CHANGE AMT $0.00TOTAL SLA AMOUNT ACCOUNT NUMBER PERSPECTIVE & OBJECTIVE (drop down menu) JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > SHOULD MATCH AMOUNT NOTED ABOVE SHOULD BE ZERO * any variance requires an SLA JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > >DRAFT42 Utility Maintenance & Replacement FundProgram Summary Fiscal Year 2016/2017 Estimated Proposed Base Proposed Budget Budget CHANGE CHANGE Budget Budget CHANGE CHANGE FY 15/16 FY 16/17 AMOUNT PERCENT FY 16/17 FY 16/17 AMOUNT PERCENT 1 General Sales Tax - on going - - - 0%- - - 0% 2 General Sales Tax - one time - - - 0%- - - 0% 3 Property Tax - - - 0%- - - 0% 4 Hotel Tax - - - 0%- - - 0% 5 Beverage Tax - - - 0%- - - 0% 6 Charge for Services - - - 0%- - - 0% 7 Contributions - 260,400 260,400 100 - 260,400 260,400 100% 8 Duct Bank Revenue - - - 0%- - - 0% 9 Fines & Forfeitures - - - 0%- - - 0% 10 Franchise Fees - - - 0%- - - 0% 11 Investment Earnings 2,370 2,370 - 0%2,370 2,370 - 0% 12 Misc Income - - - 0%- - - 0% 13 Permits & Fees - - - 0%- - - 0% 14 Permits & Fees Building - - - 0%- - - 0% 14 TRA Wastewater Fees - - - 0%- - - 0% 15 Total Revenues 2,370 262,770 260,400 10987%2,370 262,770 260,400 10987% 16 Transfers In 300,000 300,000 - 0%300,000 300,000 - 0% 17 Other Sources - - - 0%- - - 0% 18 Total Other Sources 300,000 300,000 - 0%300,000 300,000 - 0% 19 302,370 562,770 $ 260,400 86%302,370 562,770 260,400 86% 20 Payroll Salaries - - - 0%- - - 0% 21 Payroll Insurance - - - 0%- - - 0% 22 Payroll Retirement - - - 0%- - - 0% 23 Payroll SS/Medicare - - - 0%- - - 0% 24 Payroll TWC/WC - - - 0%- - - 0% 25 Payroll Transfer In - - - 0%- - - 0% 26 Payroll Transfer Out - - - 0%- - - 0% 27 Total Payroll and Related - - - 0%- - - 0% 28 Supplies - - - 0%- - - 0% 29 Services - - - 0%- - - 0% 30 Insurance - - - 0%- - - 0% 31 Repair & Maintenance - - - 0%- - - 0% 32 Rent & Utilities - - - 0%- - - 0% 33 Economic Development - - - 0%- - - 0% 34 Water Purchases - - - 0%- - - 0% 35 Debt - All Other - - - 0%- - - 0% 36 Total Expenditures - - - 0%- - - 0% 37 - - $ - 0%- - - 0% 38 Capital Outlay - - - 0%- - - 0% 39 Capital Projects 45,000 907,500 862,500 0%- 907,500 907,500 0% 40 Total Capital 45,000 907,500 862,500 1917%- 907,500 907,500 0% 41 Transfers Out - - - 0%- - - 0% 42 Other Uses - - - 0%- - - 0% 43 Total Other Uses - - - 0%- - - 0% 44 45,000 907,500 $ 862,500 1917%- 907,500 907,500 0% 45 257,370$ (344,730)$ $ (602,100)-234%302,370$ (344,730)$ (647,100)$ -214% - 46 FUND BALANCE BEGINNING 420,560 677,930 257,370 61%677,930 677,930 - 0% 47 677,930$ 333,200$ $ (344,730)-51%980,300$ 333,200$ (647,100)$ -66% GFOA REQUIREMENTS BASED ON THIS PY ESTIMATED vs CY PROPOSED SLA REQUIREMENTS BASED ON THIS BASE VS PROPOSED TOTAL CAPITAL AND OTHER USES EXCESS REVENUES OVER(UNDER) EXPENDITURES FUND BALANCE ENDING TOTAL OPERATING EXPENDITURES TOTAL REVENUES & OTHER SOURCES DRAFT43 / ACCOUNT TYPE Revenues, Transfers In & Other Sources:++= Expenses, Transfers Out & Other Uses:--= Net Budget Impact:===* Type Recur Funding 1 N O FB 2 N O FB 3 N O FB 4 N O FB 5 6 7 8 9 10 10 11 12 13 JUSTIFICATION for CHANGE > > 510-33700-16-00-000016 GW Telecommunication DB $260,400.00 FS - Increase Financial Capacity & Reserves JUSTIFICATION for CHANGE > >increased contributions for Glenwyck Telecommunications Ductbank Project TOTAL REVENUES $260,400.00 510-44124-16-00-000016 GW Telecommunication DB $720,000.00 PFT - Improve Technology, Facilities & Equipment JUSTIFICATION for CHANGE > >provide Glenwyck neighborhood with ductbank conduit to improve resident's phone/internet/television service PFT - Improve Technology, Facilities & Equipment $907,500.00TOTAL EXPENDITURES * any variance requires an SLA cleaning, repaint & repair exterior and interior of existing 685,000 ground storage tank located at the pump station replace one of the two small pumps, motors, and valves at the pump station that we have outgrown. Pump Station Equipment PERSPECTIVE & OBJECTIVE (drop down menu) JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > ACCOUNTS CAUSING VARIANCE 510-44123-16-00-000005 510-44119-16-00-000015 ACCOUNT NUMBER $0.00 PFT - Improve Technology, Facilities & Equipment ACCT DESCRIPTION Repaint Ground Storage Tank $100,000.00 CHANGE AMT -$647,100.00TOTAL SLA AMOUNT $87,500.00 SHOULD MATCH AMOUNT NOTED ABOVE SHOULD BE ZERO $907,500.00 -$647,100.00 ADD MINUS EQUALS $302,370.00 $0.00 $302,370.00 $562,770.00 -$344,730.00 Expense SLA Form - revised 05.26.2016 5 $907,500.00 EXPENSE SERVICE LEVEL ADJUSTMENT 2016 2017Fiscal Year: FUND INFORMATION BASE BUDGET AMT NEW BUDGET AMT Fund Name:Department Info:n/a510 - Utility Maintenance & Replacement Contact Name:Greenwood, Jarrod Today's Date: BUDGET INFORMATION Tuesday, August 02, 2016 REVISION 2 REVISION CHANGE AMOUNT $260,400.00 DRAFT44 General Maintenance & Replacement FundProgram Summary Fiscal Year 2016/2017 Estimated Proposed Base Proposed Budget Budget CHANGE CHANGE Budget Budget CHANGE CHANGE FY 15/16 FY 16/17 AMOUNT PERCENT FY 16/17 FY 16/17 AMOUNT PERCENT 1 General Sales Tax - on going - - - 0%- - - 0% 2 General Sales Tax - one time - - - 0%- - - 0% 3 Property Tax - - - 0%- - - 0% 4 Hotel Tax - - - 0%- - - 0% 5 Beverage Tax - - - 0%- - - 0% 6 Charge for Services - - - 0%- - - 0% 7 Contributions - - - 0%- - - 0% 8 Duct Bank Revenue - - - 0%- - - 0% 9 Fines & Forfeitures - - - 0%- - - 0% 10 Franchise Fees - - - 0%- - - 0% 11 Investment Earnings 1,550 1,550 - 0%1,550 1,550 - 0% 12 Misc Income - - - 0%- - - 0% 13 Permits & Fees 6,000 6,000 - 0%6,000 6,000 - 0% 14 Permits & Fees Building - - - 0%- - - 0% 14 TRA Wastewater Fees - - - 0%- - - 0% 15 Total Revenues 7,550 7,550 - 0%7,550 7,550 - 0% 16 Transfers In 350,000 350,000 - 0%350,000 350,000 - 0% 17 Other Sources 14,995 - (14,995) 0%- - - 0% 18 Total Other Sources 364,995 350,000 (14,995) 0%350,000 350,000 - 0% 19 372,545 357,550 $ (14,995)-4%357,550 357,550 - 0% 20 Payroll Salaries - - - 0%- - - 0% 21 Payroll Insurance - - - 0%- - - 0% 22 Payroll Retirement - - - 0%- - - 0% 23 Payroll SS/Medicare - - - 0%- - - 0% 24 Payroll TWC/WC - - - 0%- - - 0% 25 Payroll Transfer In - - - 0%- - - 0% 26 Payroll Transfer Out - - - 0%- - - 0% 27 Total Payroll and Related - - - 0%- - - 0% 28 Supplies - - - 0%- - - 0% 29 Services - - - 0%- - - 0% 30 Insurance - - - 0%- - - 0% 31 Repair & Maintenance - - - 0%- - - 0% 32 Rent & Utilities - - - 0%- - - 0% 33 Economic Development - - - 0%- - - 0% 34 Water Purchases - - - 0%- - - 0% 35 Debt - All Other - - - 0%- - - 0% 36 Total Expenditures - - - 0%- - - 0% 37 - - $ - 0%- - - 0% 38 Capital Outlay - - - 0%- - - 0% 39 Capital Projects 435,835 496,200 60,365 0%215,870 496,200 280,330 0% 40 Total Capital 435,835 496,200 60,365 14%215,870 496,200 280,330 130% 41 Transfers Out - - - 0%- - - 0% 42 Other Uses - - - 0%- - - 0% 43 Total Other Uses - - - 0%- - - 0% 44 435,835 496,200 $ 60,365 14%215,870 496,200 280,330 130% 45 (63,290)$ (138,650)$ $ (75,360)119%141,680$ (138,650)$ (280,330)$ -198% - 46 FUND BALANCE BEGINNING 209,069 145,779 (63,290) -30%145,779 145,779 - 0% 47 145,779$ 7,129$ $ (138,650)-95%287,459$ 7,129$ (280,330)$ -98% GFOA REQUIREMENTS BASED ON THIS PY ESTIMATED vs CY PROPOSED SLA REQUIREMENTS BASED ON THIS BASE VS PROPOSED TOTAL CAPITAL AND OTHER USES EXCESS REVENUES OVER(UNDER) EXPENDITURES FUND BALANCE ENDING TOTAL OPERATING EXPENDITURES TOTAL REVENUES & OTHER SOURCES DRAFT45 / ACCOUNT TYPE Revenues, Transfers In & Other Sources:++= Expenses, Transfers Out & Other Uses:--= Net Budget Impact:===* Type Recur Funding 1 N O FB 2 M P FB 3 M P FB 4 M P FB 5 M P FB 6 7 8 9 10 11 12 13 JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > SHOULD BE ZERO * any variance requires an SLA replacement of approximately 150 LF of concrete pavement. Originally in 15/16 budget but swapped out with SC Hills repair. Westlake Academy (Roof $42.5K - Light/Water upgrade $26K - Security $21K - Flooring $18.6K - Camera $11k - Other $23K) replacement iPads for council/board of trustee members, mayor, town secretary and town manager. update network equipment at town hall and Westlake Academy additional funds to replace aging phone system hardware and other peripheral devices JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > SHOULD MATCH AMOUNT NOTED ABOVE JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > 600-43405-20-000-000027 Network Equipment $71,700.00 PFT - Improve Technology, Facilities & Equipment PFT - Improve Technology, Facilities & Equipment600-45305-20-000-000028 Phone System/Peripheal Devices $4,700.00 $280,330.00TOTAL EXPENDITURES JUSTIFICATION for CHANGE > > Network Printers/Peripheal Dev $7,500.00 PFT - Improve Technology, Facilities & Equipment MAO - Encourage Westlake’s unique sense of placeSolana Pavement Repair PERSPECTIVE & OBJECTIVE (drop down menu) JUSTIFICATION for CHANGE > > ACCT DESCRIPTION CHANGE AMTACCOUNT NUMBER 600-00000-17-000-000000 $140,430.00 600-45909-16-000-000046 $56,000.00 JUSTIFICATION for CHANGE > > EXPENSE SERVICE LEVEL ADJUSTMENT 2016 2017 FUND INFORMATION BASE BUDGET AMT NEW BUDGET AMT Fund Name:Department Info:n/a600 - General Maintenance & Replacement Contact Name:Ford, Jaymi Today's Date: BUDGET INFORMATION Tuesday, August 02, 2016 REVISION 2 REVISION CHANGE AMOUNT Fiscal Year: JUSTIFICATION for CHANGE > > Expense SLA Form - revised 05.26.2016 5 $496,200.00 Dept 17 GMR Projects $0.00 $280,330.00 -$280,330.00 ADD MINUS EQUALS $357,550.00 $215,870.00 $141,680.00 $357,550.00 -$138,650.00 ACCOUNTS CAUSING VARIANCE $0.00 PFT - Improve Technology, Facilities & Equipment -$280,330.00TOTAL SLA AMOUNT 600-43405-20-000-000021 DRAFT46 Vehicle Maintenance & Replacement FundProgram Summary Fiscal Year 2016/2017 Estimated Proposed Base Proposed Budget Budget CHANGE CHANGE Budget Budget CHANGE CHANGE FY 15/16 FY 16/17 AMOUNT PERCENT FY 16/17 FY 16/17 AMOUNT PERCENT 1 General Sales Tax - on going - - - 0%- - - 0% 2 General Sales Tax - one time - - - 0%- - - 0% 3 Property Tax - - - 0%- - - 0% 4 Hotel Tax - - - 0%- - - 0% 5 Beverage Tax - - - 0%- - - 0% 6 Charge for Services - - - 0%- - - 0% 7 Contributions - - - 0%- - - 0% 8 Duct Bank Revenue - - - 0%- - - 0% 9 Fines & Forfeitures - - - 0%- - - 0% 10 Franchise Fees - - - 0%- - - 0% 11 Investment Earnings 550 550 - 0%550 550 - 0% 12 Misc Income 8,700 - (8,700) -100%- - - 0% 13 Permits & Fees - - - 0%- - - 0% 14 Permits & Fees Building - - - 0%- - - 0% 14 TRA Wastewater Fees - - - 0%- - - 0% 15 Total Revenues 9,250 550 (8,700) -94%550 550 - 0% 16 Transfers In 118,333 8,333 (110,000) 0%8,333 8,333 - 0% 17 Other Sources - - - 0%- - - 0% 18 Total Other Sources 118,333 8,333 (110,000) 0%8,333 8,333 - 0% 19 127,583 8,883 $ (118,700)-93%8,883 8,883 - 0% 20 Payroll Salaries - - - 0%- - - 0% 21 Payroll Insurance - - - 0%- - - 0% 22 Payroll Retirement - - - 0%- - - 0% 23 Payroll SS/Medicare - - - 0%- - - 0% 24 Payroll TWC/WC - - - 0%- - - 0% 25 Payroll Transfer In - - - 0%- - - 0% 26 Payroll Transfer Out - - - 0%- - - 0% 27 Total Payroll and Related - - - 0%- - - 0% 28 Supplies - - - 0%- - - 0% 29 Services - - - 0%- - - 0% 30 Insurance - - - 0%- - - 0% 31 Repair & Maintenance - - - 0%- - - 0% 32 Rent & Utilities - - - 0%- - - 0% 33 Economic Development - - - 0%- - - 0% 34 Water Purchases - - - 0%- - - 0% 35 Debt - All Other - - - 0%- - - 0% 36 Total Expenditures - - - 0%- - - 0% 37 - - $ - 0%- - - 0% 38 Capital Outlay - - - 0%- - - 0% 39 Capital Projects - 55,000 55,000 0%- 55,000 55,000 0% 40 Total Capital - 55,000 55,000 0%- 55,000 55,000 0% 41 Transfers Out - - - 0%- - - 0% 42 Other Uses - - - 0%- - - 0% 43 Total Other Uses - - - 0%- - - 0% 44 - 55,000 $ 55,000 0%- 55,000 55,000 0% 45 127,583$ (46,117)$ $ (173,700)-136%8,883$ (46,117)$ (55,000)$ -619% - 46 FUND BALANCE BEGINNING 50,031 177,615 127,583 255%177,615 177,615 - 0% 47 177,615$ 131,498$ $ (46,117)-26%186,498$ 131,498$ (55,000)$ -29% GFOA REQUIREMENTS BASED ON THIS PY ESTIMATED vs CY PROPOSED SLA REQUIREMENTS BASED ON THIS BASE VS PROPOSED TOTAL CAPITAL AND OTHER USES EXCESS REVENUES OVER(UNDER) EXPENDITURES FUND BALANCE ENDING TOTAL OPERATING EXPENDITURES TOTAL REVENUES & OTHER SOURCES DRAFT47 / ACCOUNT TYPE Revenues, Transfers In & Other Sources:++= Expenses, Transfers Out & Other Uses:--= Net Budget Impact:===* Type Recur Funding 1 N O FB 2 3 4 5 6 7 8 9 10 11 12 13 14 JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > Expense SLA Form - revised 05.26.2016 5 $55,000.00 $0.00 $55,000.00 -$55,000.00 ADD MINUS EQUALS $8,883.33 $0.00 $8,883.33 $8,883.33 -$46,116.67 ACCOUNTS CAUSING VARIANCE $0.00 -$55,000.00TOTAL SLA AMOUNT TOTAL EXPENDITURES EXPENSE SERVICE LEVEL ADJUSTMENT 2016 2017Fiscal Year: FUND INFORMATION BASE BUDGET AMT NEW BUDGET AMT Fund Name:Department Info:n/a605 - Vehicle Maintenance & Replacement Contact Name:Ford, Jaymi Today's Date: BUDGET INFORMATION Tuesday, August 02, 2016 REVISION 2 REVISION CHANGE AMOUNT ACCOUNT NUMBER $55,000.00 PERSPECTIVE & OBJECTIVE (drop down menu) PFT - Improve Technology, Facilities & Equipment ACCT DESCRIPTION Motor Vehicle FD CHANGE AMT 605-47410-14-00 $55,000.00 JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > SHOULD MATCH AMOUNT NOTED ABOVE SHOULD BE ZERO * any variance requires an SLA Replace 2003 Chevy Tahoe; several repairs over past year; condition ranked as 45 poor-needs priorityJUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > >DRAFT48 Visitor Association FundProgram Summary Fiscal Year 2016/2017 Estimated Proposed Base Proposed Budget Budget CHANGE CHANGE Budget Budget CHANGE CHANGE FY 15/16 FY 16/17 AMOUNT PERCENT FY 16/17 FY 16/17 AMOUNT PERCENT 1 General Sales Tax - on going - - - 0%- - - 0% 2 General Sales Tax - one time - - - 0%- - - 0% 3 Property Tax - - - 0%- - - 0% 4 Hotel Tax 825,000 841,500 16,500 2%825,000 841,500 16,500 2% 5 Beverage Tax - - - 0%- - - 0% 6 Charge for Services - - - 0%- - - 0% 7 Contributions - - - 0%- - - 0% 8 Duct Bank Revenue - - - 0%- - - 0% 9 Fines & Forfeitures - - - 0%- - - 0% 10 Franchise Fees - - - 0%- - - 0% 11 Investment Earnings 2,900 2,900 - 0%2,900 2,900 - 0% 12 Misc Income 21,900 21,900 - 0%21,900 21,900 - 0% 13 Permits & Fees - - - 0%- - - 0% 14 Permits & Fees Building - - - 0%- - - 0% 14 TRA Wastewater Fees - - - 0%- - - 0% 15 Total Revenues 849,800 866,300 16,500 2%849,800 866,300 16,500 2% 16 Transfers In - - - 0%- - - 0% 17 Other Sources - - - 0%- - - 0% 18 Total Other Sources - - - 0%- - - 0% 19 849,800 866,300 $ 16,500 2%849,800 866,300 16,500 2% 20 Payroll Salaries - - - 0%- - - 0% 21 Payroll Insurance - - - 0%- - - 0% 22 Payroll Retirement - - - 0%- - - 0% 23 Payroll SS/Medicare - - - 0%- - - 0% 24 Payroll TWC/WC - - - 0%- - - 0% 25 Payroll Transfer In - - - 0%- - - 0% 26 Payroll Transfer Out 490,920 500,691 9,771 2%490,920 500,691 9,771 2% 27 Total Payroll and Related 490,920 500,691 9,771 2%490,920 500,691 9,771 2% 28 Supplies 17,405 17,405 - 0%17,405 17,405 - 0% 29 Services 242,340 267,340 25,000 10%242,340 267,340 25,000 10% 30 Insurance - - - 0%- - - 0% 31 Repair & Maintenance - - - 0%- - - 0% 32 Rent & Utilities 36,485 87,750 51,265 141%36,485 87,750 51,265 141% 33 Economic Development - - - 0%- - - 0% 34 Water Purchases - - - 0%- - - 0% 35 Debt - All Other - - - 0%- - - 0% 36 Total Expenditures 296,230 372,495 76,265 26%296,230 372,495 76,265 26% 37 787,150 873,186 $ 86,036 11%787,150 873,186 86,036 11% 38 Capital Outlay - - - 0%- - - 0% 39 Capital Projects - - - 0%- - - 0% 40 Total Capital - - - 0%- - - 0% 41 Transfers Out 155,550 157,850 2,300 1%155,550 157,850 2,300 1% 42 Other Uses - - - 0%- - - 0% 43 Total Other Uses 155,550 157,850 2,300 1%155,550 157,850 2,300 1% 44 155,550 157,850 $ 2,300 1%155,550 157,850 2,300 1% 45 (92,900)$ (164,736)$ $ (71,836)77%(92,900)$ (164,736)$ (71,836)$ 77% - 46 FUND BALANCE BEGINNING 1,082,882 989,982 (92,900) -9%989,982 989,982 - 0% 47 989,982$ 825,245$ $ (164,736)-17%897,081$ 825,245$ (71,836)$ -8% GFOA REQUIREMENTS BASED ON THIS PY ESTIMATED vs CY PROPOSED SLA REQUIREMENTS BASED ON THIS BASE VS PROPOSED TOTAL CAPITAL AND OTHER USES EXCESS REVENUES OVER(UNDER) EXPENDITURES FUND BALANCE ENDING TOTAL OPERATING EXPENDITURES TOTAL REVENUES & OTHER SOURCES DRAFT49 / ACCOUNT TYPE Revenues, Transfers In & Other Sources:++= Expenses, Transfers Out & Other Uses:--= Expenses, Transfers Out & Other Uses:--= Net Budget Impact:===* Type Recur Funding 1 M P IR 2 M P IR 3 M P FB 4 N O FB 5 M O FB 5 M P FB 5 M P FB 7 8 9 10 11 12 13 JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > FS - Increase Financial Capacity & Reserves$640.00 $15,860.00 CHANGE AMT -$71,835.92TOTAL SLA AMOUNT $9,770.92 MAO - Increase Transparency, Accessibility and CommunicationConsultant Fees $2,300.00 $25,000.00 Deloitte Hotel Occupancy Tax $16,500.00TOTAL REVENUES TOTAL PAYROLL & RELATED $9,770.92 TOTAL EXPENDITURES Increased revenue Deloitte Hotel Occupancy Tax Increased expense Payroll Transfers Out to General Fund Essential plan/strategy/tactics to educate, promote, & engage citizens regarding our Town's VVM during this time of growth/development Increase expense Transfers Out to General Fund for Communications Dept 22 Expenses PERSPECTIVE & OBJECTIVE (drop down menu) $78,565.00 SHOULD MATCH AMOUNT NOTED ABOVE SHOULD BE ZERO $78,565.00 -$71,835.92 ACCOUNTS CAUSING VARIANCE 220-31320-10-02 220-42699-10-00 220-31320-10-01 ACCOUNT NUMBER 220-62510-99-00 220-43245-22-00 Increased revenue Marriott Hotel Occupancy Tax $0.00 MAO - Increase Transparency, Accessibility and Communication FS - Increase Financial Capacity & Reserves PFT - A.R.R.D. the Highest Quality Workforce ACCT DESCRIPTION Marriott Hotel Occupancy Tax Operating Xfr Out for PR Costs CHANGE AMOUNT ADD MINUS EQUALS $849,800.00 $451,780.00 -$92,900.46 $866,300.00 -$164,736.38 MINUS $490,920.46 $500,691.38 $16,500.00 $9,770.92 Expense SLA Form - revised 05.26.2016 5 $530,345.00 Transfer Out to GF EXPENSE SERVICE LEVEL ADJUSTMENT 2016 2017Fiscal Year: FUND INFORMATION BASE BUDGET AMT NEW BUDGET AMT Fund Name:Department Info:n/a220 - Visitor Fund Contact Name:Ford, Jaymi Today's Date: BUDGET INFORMATION Tuesday, August 02, 2016 REVISION 2 REVISION 220-44410-10-00 Office Rent $42,000.00 MAO - Increase Transparency, Accessibility and Communication JUSTIFICATION for CHANGE > >Increase expense Rent Expense due to proposed new lease agreement 220-46220-10-00 Electric Service $9,265.00 MAO - Increase Transparency, Accessibility and Communication JUSTIFICATION for CHANGE > >Increase expense Electric Expense due to proposed new lease agreementDRAFT 50 4B Economic Development FundProgram Summary Fiscal Year 2016/2017 Estimated Proposed Base Proposed Budget Budget CHANGE CHANGE Budget Budget CHANGE CHANGE FY 15/16 FY 16/17 AMOUNT PERCENT FY 16/17 FY 16/17 AMOUNT PERCENT 1 General Sales Tax - on going 1,137,500 1,137,500 - 0%1,137,500 1,137,500 - 0% 2 General Sales Tax - one time - - - 0%- - - 0% 3 Property Tax - - - 0%- - - 0% 4 Hotel Tax - - - 0%- - - 0% 5 Beverage Tax - - - 0%- - - 0% 6 Charge for Services - - - 0%- - - 0% 7 Contributions - - - 0%- - - 0% 8 Duct Bank Revenue - - - 0%- - - 0% 9 Fines & Forfeitures - - - 0%- - - 0% 10 Franchise Fees - - - 0%- - - 0% 11 Investment Earnings - - - 0%- - - 0% 12 Misc Income - - - 0%- - - 0% 13 Permits & Fees - - - 0%- - - 0% 14 Permits & Fees Building - - - 0%- - - 0% 14 TRA Wastewater Fees - - - 0%- - - 0% 15 Total Revenues 1,137,500 1,137,500 - 0%1,137,500 1,137,500 - 0% 16 Transfers In - - - 0%- - - 0% 17 Other Sources - - - 0%- - - 0% 18 Total Other Sources - - - 0%- - - 0% 19 1,137,500 1,137,500 $ - 0%1,137,500 1,137,500 - 0% 20 Payroll Salaries - - - 0%- - - 0% 21 Payroll Insurance - - - 0%- - - 0% 22 Payroll Retirement - - - 0%- - - 0% 23 Payroll SS/Medicare - - - 0%- - - 0% 24 Payroll TWC/WC - - - 0%- - - 0% 25 Payroll Transfer In - - - 0%- - - 0% 26 Payroll Transfer Out - - - 0%- - - 0% 27 Total Payroll and Related - - - 0%- - - 0% 28 Supplies - - - 0%- - - 0% 29 Services - - - 0%- - - 0% 30 Insurance - - - 0%- - - 0% 31 Repair & Maintenance - - - 0%- - - 0% 32 Rent & Utilities - - - 0%- - - 0% 33 Economic Development - - - 0%- - - 0% 34 Water Purchases - - - 0%- - - 0% 35 Debt - All Other - - - 0%- - - 0% 36 Total Expenditures - - - 0%- - - 0% 37 - - $ - 0%- - - 0% 38 Capital Outlay - - - 0%- - - 0% 39 Capital Projects - - - 0%- - - 0% 40 Total Capital - - - 0%- - - 0% 41 Transfers Out 1,137,500 1,137,500 - 0%1,137,500 1,137,500 - 0% 42 Other Uses - - - 0%- - - 0% 43 Total Other Uses 1,137,500 1,137,500 - 0%1,137,500 1,137,500 - 0% 44 1,137,500 1,137,500 $ - 0%1,137,500 1,137,500 - 0% 45 -$ -$ $ - 0%-$ -$ -$ 0% - 46 FUND BALANCE BEGINNING 0 0 - 0%0 0 - 0% 47 0$ 0$ $ - 0%0$ 0$ -$ 0% GFOA REQUIREMENTS BASED ON THIS PY ESTIMATED vs CY PROPOSED SLA REQUIREMENTS BASED ON THIS BASE VS PROPOSED TOTAL CAPITAL AND OTHER USES EXCESS REVENUES OVER(UNDER) EXPENDITURES FUND BALANCE ENDING TOTAL OPERATING EXPENDITURES TOTAL REVENUES & OTHER SOURCES DRAFT51 / ACCOUNT TYPE Revenues, Transfers In & Other Sources:++= Expenses, Transfers Out & Other Uses:--= Net Budget Impact:===* Type Recur Funding 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 JUSTIFICATION for CHANGE > > SHOULD MATCH AMOUNT NOTED ABOVE SHOULD BE ZERO * any variance requires an SLA JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > PERSPECTIVE & OBJECTIVE (drop down menu) ACCOUNTS CAUSING VARIANCE $0.00 ACCT DESCRIPTION CHANGE AMT $0.00TOTAL SLA AMOUNT ACCOUNT NUMBER $0.00 $0.00 ADD MINUS EQUALS $1,137,500.00 $1,137,500.00 $0.00 $1,137,500.00 $0.00 Expense SLA Form - revised 05.26.2016 4 $1,137,500.00 EXPENSE SERVICE LEVEL ADJUSTMENT 2016 2017Fiscal Year: FUND INFORMATION BASE BUDGET AMT NEW BUDGET AMT Fund Name:Department Info:n/a200 - 4B Fund Contact Name:Ford, Jaymi Today's Date: BUDGET INFORMATION Tuesday, August 02, 2016 REVISION 2 REVISION CHANGE AMOUNT $0.00 DRAFT52 Economic Development FundProgram Summary Fiscal Year 2016/2017 Estimated Proposed Base Proposed Budget Budget CHANGE CHANGE Budget Budget CHANGE CHANGE FY 15/16 FY 16/17 AMOUNT PERCENT FY 16/17 FY 16/17 AMOUNT PERCENT 1 General Sales Tax - on going 102,000 102,000 - 0%102,000 102,000 - 0% 2 General Sales Tax - one time - - - 0%- - - 0% 3 Property Tax - - - 0%- - - 0% 4 Hotel Tax 32,000 32,320 320 1%32,000 32,320 320 1% 5 Beverage Tax - - - 0%- - - 0% 6 Charge for Services - - - 0%- - - 0% 7 Contributions 530,000 980,000 450,000 85%530,000 980,000 450,000 85% 8 Duct Bank Revenue - - - 0%- - - 0% 9 Fines & Forfeitures - - - 0%- - - 0% 10 Franchise Fees - - - 0%- - - 0% 11 Investment Earnings - - - 0%- - - 0% 12 Misc Income - - - 0%- - - 0% 13 Permits & Fees - - - 0%- - - 0% 14 Permits & Fees Building - - - 0%- - - 0% 14 TRA Wastewater Fees - - - 0%- - - 0% 15 Total Revenues 664,000 1,114,320 450,320 68%664,000 1,114,320 450,320 68% 16 Transfers In 35,758 - (35,758) -100%- - - 0% 17 Other Sources - - - 0%- - - 0% 18 Total Other Sources 35,758 - (35,758) 0%- - - 0% 19 699,758 1,114,320 $ 414,562 59%664,000 1,114,320 450,320 68% 20 Payroll Salaries - - - 0%- - - 0% 21 Payroll Insurance - - - 0%- - - 0% 22 Payroll Retirement - - - 0%- - - 0% 23 Payroll SS/Medicare - - - 0%- - - 0% 24 Payroll TWC/WC - - - 0%- - - 0% 25 Payroll Transfer In - - - 0%- - - 0% 26 Payroll Transfer Out - - - 0%- - - 0% 27 Total Payroll and Related - - - 0%- - - 0% 28 Supplies - - - 0%- - - 0% 29 Services - - - 0%- - - 0% 30 Insurance - - - 0%- - - 0% 31 Repair & Maintenance - - - 0%- - - 0% 32 Rent & Utilities - - - 0%- - - 0% 33 Economic Development 134,000 134,320 320 0%134,000 134,320 320 0% 34 Water Purchases - - - 0%- - - 0% 35 Debt - All Other 35,758 - (35,758) 0%- - - 0% 36 Total Expenditures 169,758 134,320 (35,438) -21%134,000 134,320 320 0% 37 169,758 134,320 $ (35,438)-21%134,000 134,320 320 0% 38 Capital Outlay - - - 0%- - - 0% 39 Capital Projects - - - 0%- - - 0% 40 Total Capital - - - 0%- - - 0% 41 Transfers Out 530,000 980,000 450,000 85%530,000 980,000 450,000 85% 42 Other Uses - - - 0%- - - 0% 43 Total Other Uses 530,000 980,000 450,000 85%530,000 980,000 450,000 85% 44 530,000 980,000 $ 450,000 85%530,000 980,000 450,000 85% 45 -$ -$ $ - 0%-$ -$ -$ 0% - 46 FUND BALANCE BEGINNING - - - 0%- - - 0% 47 -$ -$ $ - 0%-$ -$ -$ 0% TOTAL CAPITAL AND OTHER USES EXCESS REVENUES OVER(UNDER) EXPENDITURES FUND BALANCE ENDING TOTAL OPERATING EXPENDITURES TOTAL REVENUES & OTHER SOURCES GFOA REQUIREMENTS BASED ON THIS PY ESTIMATED vs CY PROPOSED SLA REQUIREMENTS BASED ON THIS BASE VS PROPOSED DRAFT53 / ACCOUNT TYPE Revenues, Transfers In & Other Sources:++= Expenses, Transfers Out & Other Uses:--= Net Budget Impact:===* Type Recur Funding 1 E P IR 2 M P IR 3 E P FB 4 M P FB 5 6 7 8 9 10 11 12 13 14 $320.00 FS - Increase Financial Capacity & Reserves JUSTIFICATION for CHANGE > >increased revenue hotel tax 210-46526-00-00 ED - Deloitte Hotel Tax $320.00 MAO - Encourage Westlake’s unique sense of place JUSTIFICATION for CHANGE > >increased expense transfer out to WA Expansion ($10K per lot for entrada/granada) TOTAL REVENUES $450,320.00 JUSTIFICATION for CHANGE > > SHOULD MATCH AMOUNT NOTED ABOVE SHOULD BE ZERO * any variance requires an SLA increased revenue economic development for Westlake Academy ($10K per lot for entrada/granada) increased expense transfer out to WA Expansion ($10K per lot for entrada/granada) JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > 210-31320-00-00 Hotel Occupancy Tax JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > Transfer Out to WA Expansion MAO - Encourage Westlake’s unique sense of place TOTAL EXPENDITURES ACCOUNTS CAUSING VARIANCE 210-62581-99-00 $0.00 FS - Increase Financial Capacity & Reserves ACCT DESCRIPTION Economic Development for WA $450,000.00 CHANGE AMT $0.00TOTAL SLA AMOUNT $270,320.00 210-36500-00-00 ACCOUNT NUMBER $450,000.00 PERSPECTIVE & OBJECTIVE (drop down menu) $0.00 ADD MINUS EQUALS $664,000.00 $664,000.00 $0.00 $1,114,320.00 $0.00 Expense SLA Form - revised 05.26.2016 5 $1,114,320.00 EXPENSE SERVICE LEVEL ADJUSTMENT 2016 2017Fiscal Year: FUND INFORMATION BASE BUDGET AMT NEW BUDGET AMT Fund Name:Department Info:n/a200 - 4B Fund Contact Name:Ford, Jaymi Today's Date: BUDGET INFORMATION Tuesday, August 02, 2016 REVISION 2 REVISION CHANGE AMOUNT $450,320.00 $450,320.00 DRAFT54 Lone Star FundProgram Summary Fiscal Year 2016/2017 Estimated Proposed Base Proposed Budget Budget CHANGE CHANGE Budget Budget CHANGE CHANGE FY 15/16 FY 16/17 AMOUNT PERCENT FY 16/17 FY 16/17 AMOUNT PERCENT 1 General Sales Tax - on going - - - 0%- - - 0% 2 General Sales Tax - one time - - - 0%- - - 0% 3 Property Tax - - - 0%- - - 0% 4 Hotel Tax - - - 0%- - - 0% 5 Beverage Tax - - - 0%- - - 0% 6 Charge for Services - - - 0%- - - 0% 7 Contributions - - - 0%- - - 0% 8 Duct Bank Revenue - - - 0%- - - 0% 9 Fines & Forfeitures - - - 0%- - - 0% 10 Franchise Fees - - - 0%- - - 0% 11 Investment Earnings 30 30 - 0%30 30 - 0% 12 Misc Income - - - 0%- - - 0% 13 Permits & Fees - - - 0%- - - 0% 14 Permits & Fees Building - - - 0%- - - 0% 14 TRA Wastewater Fees - - - 0%- - - 0% 15 Total Revenues 30 30 - 0%30 30 - 0% 16 Transfers In - - - 0%- - - 0% 17 Other Sources - - - 0%- - - 0% 18 Total Other Sources - - - 0%- - - 0% 19 30 30 $ - 0%30 30 - 0% 20 Payroll Salaries - - - 0%- - - 0% 21 Payroll Insurance - - - 0%- - - 0% 22 Payroll Retirement - - - 0%- - - 0% 23 Payroll SS/Medicare - - - 0%- - - 0% 24 Payroll TWC/WC - - - 0%- - - 0% 25 Payroll Transfer In - - - 0%- - - 0% 26 Payroll Transfer Out - - - 0%- - - 0% 27 Total Payroll and Related - - - 0%- - - 0% 28 Supplies - - - 0%- - - 0% 29 Services - - - 0%- - - 0% 30 Insurance - - - 0%- - - 0% 31 Repair & Maintenance - - - 0%- - - 0% 32 Rent & Utilities - - - 0%- - - 0% 33 Economic Development - - - 0%- - - 0% 34 Water Purchases - - - 0%- - - 0% 35 Debt - All Other - - - 0%- - - 0% 36 Total Expenditures - - - 0%- - - 0% 37 - - $ - 0%- - - 0% 38 Capital Outlay - - - 0%- - - 0% 39 Capital Projects - - - 0%- - - 0% 40 Total Capital - - - 0%- - - 0% 41 Transfers Out - - - 0%- - - 0% 42 Other Uses - - - 0%- - - 0% 43 Total Other Uses - - - 0%- - - 0% 44 - - $ - 0%- - - 0% 45 30$ 30$ $ - 0%30$ 30$ -$ 0% - 46 FUND BALANCE BEGINNING 13,632 13,662 30 0%13,662 13,662 - 0% 47 13,662$ 13,692$ $ 30 0%13,692$ 13,692$ -$ 0% GFOA REQUIREMENTS BASED ON THIS PY ESTIMATED vs CY PROPOSED SLA REQUIREMENTS BASED ON THIS BASE VS PROPOSED TOTAL CAPITAL AND OTHER USES EXCESS REVENUES OVER(UNDER) EXPENDITURES FUND BALANCE ENDING TOTAL OPERATING EXPENDITURES TOTAL REVENUES & OTHER SOURCES DRAFT55 / ACCOUNT TYPE Revenues, Transfers In & Other Sources:++= Expenses, Transfers Out & Other Uses:--= Net Budget Impact:===* Type Recur Funding 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 Expense SLA Form - revised 05.26.2016 5 $0.00 EXPENSE SERVICE LEVEL ADJUSTMENT 2016 2017Fiscal Year: FUND INFORMATION BASE BUDGET AMT NEW BUDGET AMT Fund Name:Department Info:n/a418 - Lone Star Fund Contact Name:Ford, Jaymi Today's Date: BUDGET INFORMATION Tuesday, August 02, 2016 REVISION 2 REVISION CHANGE AMOUNT $0.00 $0.00 $0.00 ADD MINUS EQUALS $30.00 $0.00 $30.00 $30.00 $30.00 ACCOUNTS CAUSING VARIANCE $0.00 ACCT DESCRIPTION CHANGE AMT $0.00TOTAL SLA AMOUNT ACCOUNT NUMBER PERSPECTIVE & OBJECTIVE (drop down menu) JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > SHOULD MATCH AMOUNT NOTED ABOVE SHOULD BE ZERO * any variance requires an SLA JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > >DRAFT56 Public Improvement FundProgram Summary Fiscal Year 2016/2017 Estimated Proposed Base Proposed Budget Budget CHANGE CHANGE Budget Budget CHANGE CHANGE FY 15/16 FY 16/17 AMOUNT PERCENT FY 16/17 FY 16/17 AMOUNT PERCENT 1 General Sales Tax - on going - - - 0%- - - 0% 2 General Sales Tax - one time - - - 0%- - - 0% 3 Property Tax - - - 0%- - - 0% 4 Hotel Tax - - - 0%- - - 0% 5 Beverage Tax - - - 0%- - - 0% 6 Charge for Services - - - 0%- - - 0% 7 Contributions - - - 0%- - - 0% 8 Duct Bank Revenue - - - 0%- - - 0% 9 Fines & Forfeitures - - - 0%- - - 0% 10 Franchise Fees - - - 0%- - - 0% 11 Investment Earnings - - - 0%- - - 0% 12 Misc Income 53,000 - (53,000) -100%- - - 0% 13 Permits & Fees 752,500 - (752,500) -100%- - - 0% 14 Permits & Fees Building - - - 0%- - - 0% 14 TRA Wastewater Fees - - - 0%- - - 0% 15 Total Revenues 805,500 - (805,500) -100%- - - 0% 16 Transfers In - - - 0%- - - 0% 17 Other Sources - - - 0%- - - 0% 18 Total Other Sources - - - 0%- - - 0% 19 805,500 - $ (805,500)-100%- - - 0% 20 Payroll Salaries - - - 0%- - - 0% 21 Payroll Insurance - - - 0%- - - 0% 22 Payroll Retirement - - - 0%- - - 0% 23 Payroll SS/Medicare - - - 0%- - - 0% 24 Payroll TWC/WC - - - 0%- - - 0% 25 Payroll Transfer In - - - 0%- - - 0% 26 Payroll Transfer Out - - - 0%- - - 0% 27 Total Payroll and Related - - - 0%- - - 0% 28 Supplies - - - 0%- - - 0% 29 Services 271,310 - (271,310) -100%- - - 0% 30 Insurance - - - 0%- - - 0% 31 Repair & Maintenance - - - 0%- - - 0% 32 Rent & Utilities - - - 0%- - - 0% 33 Economic Development - - - 0%- - - 0% 34 Water Purchases - - - 0%- - - 0% 35 Debt - All Other - - - 0%- - - 0% 36 Total Expenditures 271,310 - (271,310) -100%- - - 0% 37 271,310 - $ (271,310)-100%- - - 0% 38 Capital Outlay - - - 0%- - - 0% 39 Capital Projects - - - 0%- - - 0% 40 Total Capital - - - 0%- - - 0% 41 Transfers Out - - - 0%- - - 0% 42 Other Uses - - - 0%- - - 0% 43 Total Other Uses - - - 0%- - - 0% 44 - - $ - 0%- - - 0% 45 534,190$ -$ $ (534,190)-100%-$ -$ -$ 0% - 46 FUND BALANCE BEGINNING 180,719 714,909 534,190 296%714,909 714,909 - 0% 47 714,909$ 714,909$ $ - 0%714,909$ 714,909$ -$ 0% GFOA REQUIREMENTS BASED ON THIS PY ESTIMATED vs CY PROPOSED SLA REQUIREMENTS BASED ON THIS BASE VS PROPOSED TOTAL CAPITAL AND OTHER USES EXCESS REVENUES OVER(UNDER) EXPENDITURES FUND BALANCE ENDING TOTAL OPERATING EXPENDITURES TOTAL REVENUES & OTHER SOURCES DRAFT57 / ACCOUNT TYPE Revenues, Transfers In & Other Sources:++= Expenses, Transfers Out & Other Uses:--= Net Budget Impact:===* Type Recur Funding 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 JUSTIFICATION for CHANGE > > SHOULD MATCH AMOUNT NOTED ABOVE SHOULD BE ZERO * any variance requires an SLA JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > PERSPECTIVE & OBJECTIVE (drop down menu) ACCOUNTS CAUSING VARIANCE $0.00 ACCT DESCRIPTION CHANGE AMT $0.00TOTAL SLA AMOUNT ACCOUNT NUMBER $0.00 $0.00 ADD MINUS EQUALS $0.00 $0.00 $0.00 $0.00 $0.00 Expense SLA Form - revised 05.26.2016 5 $0.00 EXPENSE SERVICE LEVEL ADJUSTMENT 2016 2017Fiscal Year: FUND INFORMATION BASE BUDGET AMT NEW BUDGET AMT Fund Name:Department Info:n/a215 - PID Fund Contact Name:Ford, Jaymi Today's Date: BUDGET INFORMATION Monday, August 29, 2016 REVISION 2 REVISION CHANGE AMOUNT $0.00 DRAFT58 Debt ServiceProgram Summary Fiscal Year 2016/2017 Estimated Proposed Base Proposed Budget Budget CHANGE CHANGE Budget Budget CHANGE CHANGE FY 15/16 FY 16/17 AMOUNT PERCENT FY 16/17 FY 16/17 AMOUNT PERCENT 1 General Sales Tax - on going - - - 0%- - - 0% 2 General Sales Tax - one time - - - 0%- - - 0% 3 Property Tax - - - 0%- - - 0% 4 Hotel Tax - - - 0%- - - 0% 5 Beverage Tax - - - 0%- - - 0% 6 Charge for Services - - - 0%- - - 0% 7 Contributions - - - 0%- - - 0% 8 Duct Bank Revenue - - - 0%- - - 0% 9 Fines & Forfeitures - - - 0%- - - 0% 10 Franchise Fees - - - 0%- - - 0% 11 Investment Earnings - - - 0%- - - 0% 12 Misc Income - - - 0%- - - 0% 13 Permits & Fees - - - 0%- - - 0% 14 Permits & Fees Building - - - 0%- - - 0% 14 TRA Wastewater Fees - - - 0%- - - 0% 15 Total Revenues - - - 0%- - - 0% 16 Transfers In 1,856,413 2,033,785 177,372 0%1,856,413 2,033,785 177,372 0% 17 Other Sources - - - 0%- - - 0% 18 Total Other Sources 1,856,413 2,033,785 177,372 0%1,856,413 2,033,785 177,372 0% 19 1,856,413 2,033,785 $ 177,372 10%1,856,413 2,033,785 177,372 10% 20 Payroll Salaries - - - 0%- - - 0% 21 Payroll Insurance - - - 0%- - - 0% 22 Payroll Retirement - - - 0%- - - 0% 23 Payroll SS/Medicare - - - 0%- - - 0% 24 Payroll TWC/WC - - - 0%- - - 0% 25 Payroll Transfer In - - - 0%- - - 0% 26 Payroll Transfer Out - - - 0%- - - 0% 27 Total Payroll and Related - - - 0%- - - 0% 28 Supplies - - - 0%- - - 0% 29 Services 2,000 2,000 - 0%2,000 2,000 - 0% 30 Insurance - - - 0%- - - 0% 31 Repair & Maintenance - - - 0%- - - 0% 32 Rent & Utilities - - - 0%- - - 0% 33 Economic Development - - - 0%- - - 0% 34 Water Purchases - - - 0%- - - 0% 35 Debt - All Other 1,856,591 2,031,785 175,194 9%1,856,591 2,031,785 175,194 9% 36 Total Expenditures 1,858,591 2,033,785 175,194 9%1,858,591 2,033,785 175,194 9% 37 1,858,591 2,033,785 $ 175,194 9%1,858,591 2,033,785 175,194 9% 38 Capital Outlay - - - 0%- - - 0% 39 Capital Projects - - - 0%- - - 0% 40 Total Capital - - - 0%- - - 0% 41 Transfers Out - - - 0%- - - 0% 42 Other Uses - - - 0%- - - 0% 43 Total Other Uses - - - 0%- - - 0% 44 - - $ - 0%- - - 0% 45 (2,178)$ -$ $ 2,178 -100%(2,178)$ -$ 2,178$ -100% - 46 FUND BALANCE BEGINNING 2,178 (0) (2,178) -100%(0) (0) - 0% 47 (0)$ (0)$ $ - 0%(2,178)$ (0)$ 2,178$ -100% GFOA REQUIREMENTS BASED ON THIS PY ESTIMATED vs CY PROPOSED SLA REQUIREMENTS BASED ON THIS BASE VS PROPOSED TOTAL CAPITAL AND OTHER USES EXCESS REVENUES OVER(UNDER) EXPENDITURES FUND BALANCE ENDING TOTAL OPERATING EXPENDITURES TOTAL REVENUES & OTHER SOURCES DRAFT59 / ACCOUNT TYPE Revenues, Transfers In & Other Sources:++= Expenses, Transfers Out & Other Uses:--= Net Budget Impact:===* Type Recur Funding 1 M P IR 2 M P ER 3 M P FB 4 M P FB 5 M P FB 6 M P ER 7 M P ER 8 9 10 11 12 JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > SHOULD BE ZERO * any variance requires an SLA increased transfers in from General Fund decreased cost for Series 2007 Principal and Interest increased cost for Series 2010 Principal and Interest increased cost for Series 2012 Principal and Interest increased cost for Series 2013 Principal and Interest decreased cost for Series 2014 Principal and Interest JUSTIFICATION for CHANGE > > TOTAL EXPENDITURES JUSTIFICATION for CHANGE > > SHOULD MATCH AMOUNT NOTED ABOVE JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > $175,194.00 JUSTIFICATION for CHANGE > > Transfer in from GF $27,700.00 MAO - Encourage Westlake’s unique sense of place FS - Increase Financial Capacity & Reserves TOTAL REVENUES $177,371.51 JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > ACCT DESCRIPTION Debt Principal/Interest CHANGE AMT $2,177.51TOTAL SLA AMOUNT 300-48840-48850-07 -$375.00 MAO - Encourage Westlake’s unique sense of placeDebt Principal/Interest ACCOUNT NUMBER 300-48840-48850-10 $169,875.00 $177,371.51 PERSPECTIVE & OBJECTIVE (drop down menu) 300-48840-48850-12 Debt Principal/Interest $934.00 MAO - Encourage Westlake’s unique sense of place 300-48840-48850-13 Debt Principal/Interest 300-48840-48850-14 Debt Principal/Interest -$181,940.00 FS - Increase Financial Capacity & Reserves EXPENSE SERVICE LEVEL ADJUSTMENT 2016 2017Fiscal Year: FUND INFORMATION BASE BUDGET AMT NEW BUDGET AMT Fund Name:Department Info:n/a300 - Debt Service Fund Contact Name:Ford, Jaymi Today's Date: BUDGET INFORMATION Tuesday, August 02, 2016 REVISION 2 REVISION CHANGE AMOUNT 300-48840-48850-17 Debt Principal/Interest $159,000.00 FS - Increase Financial Capacity & Reserves JUSTIFICATION for CHANGE > >increased cost for Series 2017 Principal and Interest Expense SLA Form - revised 05.26.2016 5 $2,033,785.00 $177,371.51 $175,194.00 $2,177.51 ADD MINUS EQUALS $1,856,413.49 $1,858,591.00 -$2,177.51 $2,033,785.00 $0.00 ACCOUNTS CAUSING VARIANCE 300-52510-88-00 $0.00 FS - Increase Financial Capacity & Reserves DRAFT60 Debt Service Property TaxProgram Summary Fiscal Year 2016/2017 Estimated Proposed Base Proposed Budget Budget CHANGE CHANGE Budget Budget CHANGE CHANGE FY 15/16 FY 16/17 AMOUNT PERCENT FY 16/17 FY 16/17 AMOUNT PERCENT 1 General Sales Tax - on going - - - 0%- - - 0% 2 General Sales Tax - one time - - - 0%- - - 0% 3 Property Tax 161,915 83,572 (78,343) -48%83,572 83,572 - 0% 4 Hotel Tax - - - 0%- - - 0% 5 Beverage Tax - - - 0%- - - 0% 6 Charge for Services - - - 0%- - - 0% 7 Contributions - - - 0%- - - 0% 8 Duct Bank Revenue - - - 0%- - - 0% 9 Fines & Forfeitures - - - 0%- - - 0% 10 Franchise Fees - - - 0%- - - 0% 11 Investment Earnings - - - 0%- - - 0% 12 Misc Income - - - 0%- - - 0% 13 Permits & Fees - - - 0%- - - 0% 14 Permits & Fees Building - - - 0%- - - 0% 14 TRA Wastewater Fees - - - 0%- - - 0% 15 Total Revenues 161,915 83,572 (78,343) -48%83,572 83,572 - 0% 16 Transfers In - - - 0%- - - 0% 17 Other Sources - - - 0%- - - 0% 18 Total Other Sources - - - 0%- - - 0% 19 161,915 83,572 $ (78,343)-48%83,572 83,572 - 0% 20 Payroll Salaries - - - 0%- - - 0% 21 Payroll Insurance - - - 0%- - - 0% 22 Payroll Retirement - - - 0%- - - 0% 23 Payroll SS/Medicare - - - 0%- - - 0% 24 Payroll TWC/WC - - - 0%- - - 0% 25 Payroll Transfer In - - - 0%- - - 0% 26 Payroll Transfer Out - - - 0%- - - 0% 27 Total Payroll and Related - - - 0%- - - 0% 28 Supplies - - - 0%- - - 0% 29 Services 400 400 - 0%400 400 - 0% 30 Insurance - - - 0%- - - 0% 31 Repair & Maintenance - - - 0%- - - 0% 32 Rent & Utilities - - - 0%- - - 0% 33 Economic Development - - - 0%- - - 0% 34 Water Purchases - - - 0%- - - 0% 35 Debt - All Other 150,277 113,148 (37,129) 0%150,277 113,148 (37,129) 0% 36 Total Expenditures 150,677 113,548 (37,129) -25%150,677 113,548 (37,129) -25% 37 150,677 113,548 $ (37,129)-25%150,677 113,548 (37,129) -25% 38 Capital Outlay - - - 0%- - - 0% 39 Capital Projects - - - 0%- - - 0% 40 Total Capital - - - 0%- - - 0% 41 Transfers Out - - - 0%- - - 0% 42 Other Uses - - - 0%- - - 0% 43 Total Other Uses - - - 0%- - - 0% 44 - - $ - 0%- - - 0% 45 11,238$ (29,976)$ $ (41,214)-367%(67,105)$ (29,976)$ 37,129$ -55% - 46 FUND BALANCE BEGINNING 18,738 29,976 11,238 60%29,976 29,976 - 0% 47 29,976$ -$ $ (29,976)-100%(37,129)$ -$ 37,129$ -100% GFOA REQUIREMENTS BASED ON THIS PY ESTIMATED vs CY PROPOSED SLA REQUIREMENTS BASED ON THIS BASE VS PROPOSED TOTAL CAPITAL AND OTHER USES EXCESS REVENUES OVER(UNDER) EXPENDITURES FUND BALANCE ENDING TOTAL OPERATING EXPENDITURES TOTAL REVENUES & OTHER SOURCES DRAFT61 / ACCOUNT TYPE Revenues, Transfers In & Other Sources:++= Expenses, Transfers Out & Other Uses:--= Net Budget Impact:===* Type Recur Funding 2 M P ER 3 M P FB 4 M P FB 5 M P FB 6 M P ER 7 M P FB 8 9 10 11 12 13 14 Expense SLA Form - revised 05.26.2016 5 $113,548.00 EXPENSE SERVICE LEVEL ADJUSTMENT 2016 2017Fiscal Year: FUND INFORMATION BASE BUDGET AMT NEW BUDGET AMT Fund Name:Department Info:n/a301 - Debt Service Property Tax Fund Contact Name:Ford, Jaymi Today's Date: BUDGET INFORMATION Tuesday, August 02, 2016 REVISION 2 REVISION CHANGE AMOUNT $0.00 -$37,128.62 PERSPECTIVE & OBJECTIVE (drop down menu) $37,128.62 ADD MINUS EQUALS $83,572.12 $150,676.62 -$67,104.50 $83,572.12 -$29,975.88 JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > ACCOUNTS CAUSING VARIANCE $0.00 MAO - Encourage Westlake’s unique sense of place ACCT DESCRIPTION DS Bond Principal 2011 CO CHANGE AMT $37,128.62TOTAL SLA AMOUNT 301-48840-00-11 -$25,000.00 MAO - Encourage Westlake’s unique sense of placeDS Bond Interest 2011 CO ACCOUNT NUMBER -$37,128.62 301-48850-00-11 -$12,128.62 JUSTIFICATION for CHANGE > > SHOULD MATCH AMOUNT NOTED ABOVE JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > SHOULD BE ZERO * any variance requires an SLA JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > TOTAL EXPENDITURES JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > >DRAFT62 Westlake AcademyProgram Summary Fiscal Year 2016/2017 Estimated Proposed Budget Budget CHANGE CHANGE FY 15/16 FY 16/17 AMOUNT PERCENT 1 Transportation 28,400 28,400 - 0% 2 Parking 25,050 25,050 - 0% 3 Athletic Activities 81,150 90,724 9,574 12% 4 Interest Earned 3,000 3,000 - 0% 5 WAF Blacksmith Donation 1,025,000 1,000,000 (25,000) -2% 6 WAF Salary Reimbursement 60,436 66,432 5,996 10% 7 Town Contribution - Westlake Reserve 300,000 300,000 - 0% 8 Town Contribution 15,000 15,000 - 0% 9 Other Local Revenue (BTS, Tech & Other)70,500 143,256 72,756 103% 10 Food Services 6,000 6,000 - 0% 11 Total Local Revenues 1,614,536 1,677,862 63,326 4% 12 TEA - Foundation School Funds 5,788,829 5,606,212 (182,617) -3% 13 TEA - Available School Funds 138,891 308,298 169,407 122% 14 CTE Funding (additional TEA-FSP Funds)- 356,475 356,475 100% 15 TEA - IB Training - - - 0% 16 TRS On-behalf/Medicare Part B 414,401 450,326 35,925 9% 17 Total State Revenues 6,342,121 6,721,311 35,925 1% 18 7,956,657 8,399,173 $ 442,516 6% 19 Function 11 - Instructional 5,361,249 4,788,354 (572,895) -11% 20 Function 12 - Resources & Media 76,348 84,089 7,741 10% 21 Function 13 - Curriculum & Staff Development 147,909 127,802 (20,107) -14% 22 Function 21 - Instructional Leadership 276,108 276,548 440 0% 23 Function 23 - School Leadership 816,705 851,510 34,805 4% 24 Function 31 - Guidance & Counseling 233,403 236,600 3,197 1% 25 Function 33 - Health Services 68,166 68,024 (142) 0% 26 Function 36 - Co/Extracurricular Activities 148,258 175,826 27,568 19% 27 Function 41 - Administrative 363,460 276,495 (86,965) -24% 28 Function 51 - Maintenance & Operations 933,345 940,838 7,493 1% 29 Function 52 - Security & Monitoring Services - - - 0% 30 Function 53 - Data Processing 172,888 192,401 19,513 11% 31 Function 61 - Community Services 115,445 122,020 6,575 6% 32 Function 71 - Debt Service 90,565 257,238 166,673 184% 33 8,803,848 8,397,745 $ (406,103)-5% 34 Object Code 61XX - Salaries 6,166,842 6,290,364 123,521 2% 35 Object Code 62XX - Contracted Services 1,100,582 1,024,552 (76,030) -7% 36 Object Code 63XX - Supplies & Materials 966,926 374,383 (592,543) -61% 37 Object Code 64XX - Other Operating Costs 478,933 451,208 (27,725) -6% 38 Object Code 65XX - Debt Service 90,565 257,238 166,673 184% 39 8,803,848 8,397,745 $ (406,103)-5% 40 Other Resources - Local 482,425 - (482,425) -100% 41 Other Uses - Local - - - 0% 42 482,425 - $ (482,425)-100% 43 (364,766)$ 1,428$ $ 366,194 -100% 44 FUND BALANCE BEGINNING 1,482,157 1,117,391 (364,766) -25% 45 1,117,391$ 1,118,819$ $ 1,428 0%FUND BALANCE ENDING TOTAL EXPENDITURES by FUNCTION TOTAL REVENUES & OTHER SOURCES NET OTHER SOURCES (USES) GFOA REQUIREMENTS BASED ON THIS PY ESTIMATED vs CY PROPOSED TOTAL EXPENDITURES by OBJECT CODE EXCESS REVENUES OVER(UNDER) EXPENDITURESDRAFT 63 This page is intentionally blank DRAFT64 Capital Project FundProgram Summary Fiscal Year 2016/2017 Estimated Proposed Base Proposed Budget Budget CHANGE CHANGE Budget Budget CHANGE CHANGE FY 15/16 FY 16/17 AMOUNT PERCENT FY 16/17 FY 16/17 AMOUNT PERCENT 1 General Sales Tax - on going - - - 0%- - - 0% 2 General Sales Tax - one time - - - 0%- - - 0% 3 Property Tax - - - 0%- - - 0% 4 Hotel Tax - - - 0%- - - 0% 5 Beverage Tax - - - 0%- - - 0% 6 Charge for Services - - - 0%- - - 0% 7 Contributions 2,148,450 - (2,148,450) -100%- - - 0% 8 Duct Bank Revenue - - - 0%- - - 0% 9 Fines & Forfeitures - - - 0%- - - 0% 10 Franchise Fees - - - 0%- - - 0% 11 Investment Earnings 6,000 6,000 - 0%6,000 6,000 - 0% 12 Misc Income - - - 0%- - - 0% 13 Permits & Fees - - - 0%- - - 0% 14 Permits & Fees Building - - - 0%- - - 0% 14 TRA Wastewater Fees - - - 0%- - - 0% 15 Total Revenues 2,154,450 6,000 (2,148,450) -100%6,000 6,000 - 0% 16 Transfers In - - - 0%- - - 0% 17 Other Sources - 8,500,000 8,500,000 0%- 8,500,000 8,500,000 0% 18 Total Other Sources - 8,500,000 8,500,000 0%- 8,500,000 8,500,000 0% 19 2,154,450 8,506,000 $ 6,351,550 295%6,000 8,506,000 8,500,000 141667% 20 Payroll Salaries - - - 0%- - - 0% 21 Payroll Insurance - - - 0%- - - 0% 22 Payroll Retirement - - - 0%- - - 0% 23 Payroll SS/Medicare - - - 0%- - - 0% 24 Payroll TWC/WC - - - 0%- - - 0% 25 Payroll Transfer In - - - 0%- - - 0% 26 Payroll Transfer Out - - - 0%- - - 0% 27 Total Payroll and Related - - - 0%- - - 0% 28 Supplies - - - 0%- - - 0% 29 Services - - - 0%- - - 0% 30 Insurance - - - 0%- - - 0% 31 Repair & Maintenance - - - 0%- - - 0% 32 Rent & Utilities - - - 0%- - - 0% 33 Economic Development - - - 0%- - - 0% 34 Water Purchases - - - 0%- - - 0% 35 Debt - All Other - - - 0%- - - 0% 36 Total Expenditures - - - 0%- - - 0% 37 - - $ - 0%- - - 0% 38 Capital Outlay - - - 0%- - - 0% 39 Capital Projects 2,241,200 9,603,085 7,361,885 0%2,259,000 9,603,085 7,344,085 0% 40 Total Capital 2,241,200 9,603,085 7,361,885 328%2,259,000 9,603,085 7,344,085 325% 41 Transfers Out - - - 0%- - - 0% 42 Other Uses - - - 0%- - - 0% 43 Total Other Uses - - - 0%- - - 0% 44 2,241,200 9,603,085 $ 7,361,885 328%2,259,000 9,603,085 7,344,085 325% 45 (86,750)$ (1,097,085)$ $ (1,010,335)1165%(2,253,000)$ (1,097,085)$ 1,155,915$ -51% - 46 FUND BALANCE BEGINNING 2,144,983 2,058,233 (86,750) -4%2,058,233 2,058,233 - 0% 47 2,058,233$ 961,148$ $ (1,097,085)-53%(194,767)$ 961,148$ 1,155,915$ -593% GFOA REQUIREMENTS BASED ON THIS PY ESTIMATED vs CY PROPOSED SLA REQUIREMENTS BASED ON THIS BASE VS PROPOSED TOTAL CAPITAL AND OTHER USES EXCESS REVENUES OVER(UNDER) EXPENDITURES FUND BALANCE ENDING TOTAL OPERATING EXPENDITURES TOTAL REVENUES & OTHER SOURCES DRAFT65 / ACCOUNT TYPE Revenues, Transfers In & Other Sources:++= Expenses, Transfers Out & Other Uses:--= Net Budget Impact:===* Type Recur Funding 1 N O IR 2 N O FB 3 N O FB 4 5 6 7 8 9 10 11 12 13 14 JUSTIFICATION for CHANGE > > SHOULD MATCH AMOUNT NOTED ABOVE SHOULD BE ZERO * any variance requires an SLA increase cost for Fire Station Complex (base was $2.215M increased to $7.697M) stabilization of road subgrade and 6" of asphalt to approximately 6,500 LF of Dove Road. JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > $8,500,000.00TOTAL REVENUES Fire Station Complex TOTAL EXPENDITURES $7,344,085.00 CHANGE AMT FS - Increase Financial Capacity & Reserves JUSTIFICATION for CHANGE > >increased bond revenue for fire station complex - moved out from FY15/16 JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > $1,155,915.00TOTAL SLA AMOUNT 410-72000-00-000-000064 $6,653,000.00 ACCOUNT NUMBER 410-73000-00-000-000041 $691,085.00 410-33501-00-000-000064 Fire Station Complex $8,500,000.00 PERSPECTIVE & OBJECTIVE (drop down menu) EXPENSE SERVICE LEVEL ADJUSTMENT 2016 2017Fiscal Year: FUND INFORMATION BASE BUDGET AMT NEW BUDGET AMT Fund Name:Department Info:n/a410 - Capital Projects Fund Contact Name:Ford, Jaymi Today's Date: BUDGET INFORMATION Tuesday, August 02, 2016 REVISION 2 REVISION CHANGE AMOUNT JUSTIFICATION for CHANGE > > Expense SLA Form - revised 05.26.2016 5 $9,603,085.00 E. Dove Rd Recon/Drain Vaq-TB $8,500,000.00 $7,344,085.00 $1,155,915.00 ADD MINUS EQUALS $6,000.00 $2,259,000.00 -$2,253,000.00 $8,506,000.00 -$1,097,085.00 ACCOUNTS CAUSING VARIANCE $0.00 MAO - Encourage Westlake’s unique sense of place PFT - Improve Technology, Facilities & Equipment ACCT DESCRIPTION DRAFT66 Westlake Academy Expansion FundProgram Summary Fiscal Year 2016/2017 Estimated Proposed Base Proposed Budget Budget CHANGE CHANGE Budget Budget CHANGE CHANGE FY 15/16 FY 16/17 AMOUNT PERCENT FY 16/17 FY 16/17 AMOUNT PERCENT 1 General Sales Tax - on going - - - 0%- - - 0% 2 General Sales Tax - one time - - - 0%- - - 0% 3 Property Tax - - - 0%- - - 0% 4 Hotel Tax - - - 0%- - - 0% 5 Beverage Tax - - - 0%- - - 0% 6 Charge for Services - - - 0%- - - 0% 7 Contributions - - - 0%- - - 0% 8 Duct Bank Revenue - - - 0%- - - 0% 9 Fines & Forfeitures - - - 0%- - - 0% 10 Franchise Fees - - - 0%- - - 0% 11 Investment Earnings 785 785 - 0%785 785 - 0% 12 Misc Income - - - 0%- - - 0% 13 Permits & Fees - - - 0%- - - 0% 14 Permits & Fees Building - - - 0%- - - 0% 14 TRA Wastewater Fees - - - 0%- - - 0% 15 Total Revenues 785 785 - 0%785 785 - 0% 16 Transfers In 530,000 980,000 450,000 0%530,000 980,000 450,000 0% 17 Other Sources - - - 0%- - - 0% 18 Total Other Sources 530,000 980,000 450,000 0%530,000 980,000 450,000 0% 19 530,785 980,785 $ 450,000 85%530,785 980,785 450,000 85% 20 Payroll Salaries - - - 0%- - - 0% 21 Payroll Insurance - - - 0%- - - 0% 22 Payroll Retirement - - - 0%- - - 0% 23 Payroll SS/Medicare - - - 0%- - - 0% 24 Payroll TWC/WC - - - 0%- - - 0% 25 Payroll Transfer In - - - 0%- - - 0% 26 Payroll Transfer Out - - - 0%- - - 0% 27 Total Payroll and Related - - - 0%- - - 0% 28 Supplies - - - 0%- - - 0% 29 Services - - - 0%- - - 0% 30 Insurance - - - 0%- - - 0% 31 Repair & Maintenance - - - 0%- - - 0% 32 Rent & Utilities - - - 0%- - - 0% 33 Economic Development - - - 0%- - - 0% 34 Water Purchases - - - 0%- - - 0% 35 Debt - All Other - - - 0%- - - 0% 36 Total Expenditures - - - 0%- - - 0% 37 - - $ - 0%- - - 0% 38 Capital Outlay - - - 0%- - - 0% 39 Capital Projects 1,500 1,500 - 0%1,500 1,500 - 0% 40 Total Capital 1,500 1,500 - 0%1,500 1,500 - 0% 41 Transfers Out - - - 0%- - - 0% 42 Other Uses - - - 0%- - - 0% 43 Total Other Uses - - - 0%- - - 0% 44 1,500 1,500 $ - 0%1,500 1,500 - 0% 45 529,285$ 979,285$ $ 450,000 85%529,285$ 979,285$ 450,000$ 85% - 46 FUND BALANCE BEGINNING 395,753 925,038 529,285 134%925,038 925,038 - 0% 47 925,038$ 1,904,323$ $ 979,285 106%1,454,323$ 1,904,323$ 450,000$ 31% GFOA REQUIREMENTS BASED ON THIS PY ESTIMATED vs CY PROPOSED SLA REQUIREMENTS BASED ON THIS BASE VS PROPOSED TOTAL CAPITAL AND OTHER USES EXCESS REVENUES OVER(UNDER) EXPENDITURES FUND BALANCE ENDING TOTAL OPERATING EXPENDITURES TOTAL REVENUES & OTHER SOURCES DRAFT67 / ACCOUNT TYPE Revenues, Transfers In & Other Sources:++= Expenses, Transfers Out & Other Uses:--= Net Budget Impact:===* Type Recur Funding 1 E P IR 2 3 4 5 6 7 8 9 10 11 12 13 14 JUSTIFICATION for CHANGE > > SHOULD MATCH AMOUNT NOTED ABOVE SHOULD BE ZERO * any variance requires an SLA increased revenue transfer in from economic development fund ($10K per lot for entrada/granada)JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > JUSTIFICATION for CHANGE > > TOTAL REVENUES ACCOUNTS CAUSING VARIANCE $0.00 FS - Increase Financial Capacity & Reserves ACCT DESCRIPTION Transfer in from ED $450,000.00 CHANGE AMT $450,000.00TOTAL SLA AMOUNT 412-52523-88-00 ACCOUNT NUMBER $450,000.00 PERSPECTIVE & OBJECTIVE (drop down menu) $0.00 $450,000.00 ADD MINUS EQUALS $530,785.00 $1,500.00 $529,285.00 $980,785.00 $979,285.00 Expense SLA Form - revised 05.26.2016 5 $1,500.00 EXPENSE SERVICE LEVEL ADJUSTMENT 2016 2017Fiscal Year: FUND INFORMATION BASE BUDGET AMT NEW BUDGET AMT Fund Name:Department Info:n/a412 - Westlake Academy Expansion Contact Name:Meyer, Troy Today's Date: BUDGET INFORMATION Tuesday, August 02, 2016 REVISION 2 REVISION CHANGE AMOUNT $450,000.00 DRAFT68 Funded vs Unfunded/Under Discussion Capital Projects $0 $5 $10 $15 $20 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/19 FY 18/19 $2.241 $9.603 $0.683 $1.738 $1.124 $3.110 $16.911 $17.554 Funded Unfunded Funded vs Unfunded (Under Discussion) Capital Improvements The above chart depicts the current proposed Capital Improvement Plan identifying funded vs unfunded projects. This multi-year capital plan will provide Council with a guide that communicates the program need or deficiency, as well as the funding requirements. It is important to note that projects which do not receive funding in a given year are moved out to the future years in order to communicate to those with decision making responsibility the need to provide necessary funding, or through evaluation, eliminate the project entirely. shown in millions DRAFT69 Proj Totals Thru FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FIVE YEAR PROJECT No.Project Description FY 14/15 Estimated TOTAL TOTAL 1 CP64 Fire Station Complex 19,500 2,098,000 8,868,000 359,352 - - - 9,227,352$ 11,344,852$ 2 CP71 Outdoor Learning Space (Academy)- 58,200 44,000 - - - - 44,000 102,200 3 CP65 Maintenance & Storage Facility - - - 41,200 - - - 41,200 41,200 4 19,500$ 2,156,200$ 8,912,000$ 400,552$ -$ -$ -$ 9,312,552$ 11,488,252$ 5 6 CP34 Roanoke Road Recon/Drain South 2,900 - - - - 453,000 - 453,000$ 455,900$ 7 CP68 FM 1938/Dove Road Signalization 2,400 10,000 - - - - - - 12,400 8 CP40 Sam School Rd Recon/Drainage - - - 281,960 - - - 281,960 281,960 9 CP41 Dove Rd Recon/Drain (Vaq/TB)- 75,000 691,085 - - - - 691,085 766,085 10 CP60 Pearson Lane Recon/Drainage - - - - 404,125 - - 404,125 404,125 11 CP53 Trail - Dove/Pearson/Aspen - - - - 290,016 - - 290,016 290,016 12 CP58 Ottinger Road Recon/Drainage - - - - - 983,954 - 983,954 983,954 13 CP52 Trail - Academy to Cemetery - - - - - 300,949 - 300,949 300,949 14 5,300$ 85,000$ 691,085$ 281,960$ 694,141$ 1,737,903$ -$ 3,405,089$ 3,495,389$ 15 16 24,800$ 2,241,200$ 9,603,085$ 682,512$ 694,141$ 1,737,903$ -$ 12,717,641$ 14,983,641$ 17 18 19 n/a n/a - - - - - - - - - 20 - - - - - - - - - 21 22 23 24 $ 24,800 $ 2,241,200 $ 9,603,085 $ 682,512 $ 694,141 $ 1,737,903 $ - $ 12,717,641 $ 14,983,641 25 26 27 28 Totals Thru FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FIVE YEAR PROJECTS 29 FY 14/15 Estimated TOTAL COST 30 Cash 5,300$ 143,200$ 735,085$ 323,160$ -$ -$ -$ 1,058,245$ 1,206,745$ 31 FY 15/16 Fire Station - 30 yr Bonds 19,500 2,098,000 8,868,000 359,352 - - - 9,227,352 11,344,852 32 FY 18/19 Street/Trail - 20 yr Bonds - - - - 694,141 1,737,903 - 2,432,044 2,432,044 33 $ 24,800 $ 2,241,200 $ 9,603,085 $ 682,512 $ 694,141 $ 1,737,903 $ - $ 12,717,641 $ 14,983,641 ALL FUNDED AND PROPOSED CAPITAL PROJECTS FIVE YEAR PROJECTION TOTAL GOVERNMENTAL PROJECTS  new project added or moved from unfunded (under consideration) this year ----------------------------Five Year Projection---------------------------- Sub-Total - Road/Street/Trail Improvements Sub-Total - Facilities Improvements GRAND TOTAL GRAND TOTAL ALL PROJECTS TOTAL UTILITY FUND PROJECTS FUNDING ANALYSIS DRAFT70 Project Description: 410-72000-00-000-000064 Totals Thru Estimated Project EXPENDITURE TYPE FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Total Consultant/Engineering - 700,000 4,100 - - 704,100 Construction - 5,000,000 155,252 - - 5,155,252 Design 19,500 100,000 232,500 200,000 - - 552,000 FF&E - - 275,000 - - - - 275,000 IT/Security - - 212,500 - - - - 212,500 Contingency - - 150,000 - - - - 150,000 Contingency-Exterior only - - 1,998,000 1,998,000 Other (Foundation) - - 300,000 - - - - 300,000 Land (Per appraisal) - 1,998,000 - - - - - 1,998,000 EXPENDITURES TOTAL 19,500 2,098,000 8,868,000 359,352 - - - 11,344,852 410-33501-00-000-000064 Totals Thru Estimated Project FUNDING TYPE FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Total Cash (Fund Balance) 19,500 - - 359,352 - - - 378,852 Bonds 2015/16 CO - 100,000 8,868,000 - - - - 8,968,000 Contributions (in-kind) - 1,998,000 - - 1,998,000 FUNDING TOTAL 19,500 2,098,000 8,868,000 359,352 - - - 11,344,852 Totals Thru Estimated Project IMPACT TYPE FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Total Supplies - - - - - - Services - - - - 5,150 5,305 5,464 15,918 Insurance - - - - 4,893 5,040 5,191 15,124 Repair & Maintenance - - - - 50,000 20,000 15,000 85,000 Rent & Utilities - - - - 64,580 66,517 68,513 199,610 Debt Service - - - 422,807 422,807 422,807 422,807 1,691,228 OPERATING IMPACT - - - 422,807 547,430 519,669 516,975 2,006,880 5 Year Projection PROJECT FUNDING 5 Year Projection IMPACT ON OPERATING BUDGET FUNDED CAPITAL IMPROVEMENT Fire Station Complex This project will provide a fire station, which includes four (4) bays, sleeping areas for staff members, meeting room, kitchen/food preparation, storage and offices for administration. The station is estimated to be 22K square feet of usable space and would also include the Town's Emergency Operations Center (EOC) with a back-up generator for sustainability. The project includes the acquisition of land and foundation upgrades; however, it does not include any apparatus or a training facility. Reflects 5% increase due to recent cost of construction. PROJECT EXPENSE 5 Year Projection DRAFT71 Project Description: 410-74400-00-000-000071 Totals Thru Estimated Project EXPENDITURE TYPE FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Total Engineering - - - - - - - - Construction - 50,200 44,000 - - - - 94,200 Design - 8,000 - - - - - 8,000 FF&E - - - - - - - - IT/Security - - - - - - - - Contingency - - - - - - - - Other (Foundation) - - - - - - - - Other Admin cost - - - - - - - - EXPENDITURES TOTAL - 58,200 44,000 - - - - 102,200 410-33700-00-000-000071 Totals Thru Estimated Project FUNDING TYPE FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Total Cash (Fund Balance) - - - - - - - - Transfer in from General Fund - - - - - - - - Transfer in from Utility Fund - - - - - - - - Grant - Foundation - 102,200 - - - - - 102,200 Other - - - - - - - - FUNDING TOTAL - 102,200 - - - - - 102,200 Totals Thru Estimated Project IMPACT TYPE FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Total Supplies - - - - - - - - Services - - - - - - - - Insurance - - - - - - - - Repair & Maintenance - - - 2,000 2,060 2,122 2,185 8,367 Utilities - - - - - - - - Debt Service - - - - - - - - OPERATING IMPACT - - - 2,000 2,060 2,122 2,185 8,367 5 Year Projection IMPACT ON OPERATING BUDGET 5 Year Projection FUNDED CAPITAL IMPROVEMENT Outdoor Learning Space PROJECT EXPENSE 5 Year Projection PROJECT FUNDING The outdoor classroom/greenhouse would greatly facilitate teachers’ flexibility in their lessons to incorporate more hands-on science experiences. Establishing an area for on- going investigations would provide the students an authentic opportunity to connect their learning to the natural environment. Activities may include plant and animal investigations (including insects & small invertebrates), water chemistry projects using both our own pond as well as additional water sources housed within the facility, earth science, as well as understanding weather and weather patterns. The greenhouse is of particular interest to the middle and upper grades in establishing an environment for our living science projects. The space will be located along the northdrive and around the pond. DRAFT72 Project Description: 410-72000-00-000-000065 Totals Thru Estimated Project EXPENDITURE TYPE FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Total Engineering - - - - - - - - Construction - - - 2,060 - - - 2,060 Design - - - - - - - - FF&E - - - 20,600 - - - 20,600 Building retrofit - - - 18,540 - - - 18,540 Other - - - - - - - - EXPENDITURES TOTAL - - - 41,200 - - - 41,200 410-10110-00-000-000000 Totals Thru Estimated Project FUNDING TYPE FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Total Cash (Fund Balance) - - - 41,200 - - - 41,200 Contributions/Grants - - - - - - - - Bonds - - - - - - - - Other - - - - - - - - FUNDING TOTAL - - - - - - - 41,200 Totals Thru Estimated Project IMPACT TYPE FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Total Supplies - - - - Services - - - - Insurance - - - 567 583 601 619 Repair & Maintenance - - - 1,030 1,061 1,093 1,126 Rent & Utilities - - - 5,150 5,305 5,464 5,628 Debt Service - - - - - - - - Other - - - - - - - - OPERATING IMPACT - - - 6,747 6,949 7,157 7,372 PROJECT FUNDING 5 Year Projection IMPACT ON OPERATING BUDGET 5 Year Projection FUNDED CAPITAL IMPROVEMENT Maintenance & Storage Facility The proposed Maintenance and Public Works facility would utilize the existing Fire Department engine bay once a permanent Fire Station has been constructed. The building would provide storage space for weather event supplies, small equipment, and pumps. It will also serve as a work area to make repairs on equipment, etc. Pushed out from 16/17 to 17/18 and inflated 3% PROJECT EXPENSE 5 Year Projection DRAFT73 Project Description: 410-73000-00-000-000034 Totals Thru Estimated Project EXPENDITURE TYPE FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Total Engineering 2,900 - - - - 50,000 - 52,900 Construction - - - - - 403,000 - 403,000 Design - - - - - - - - Contingency - - - - - - - - Other - - - - - - - - EXPENDITURES TOTAL 2,900 - - - - 453,000 - 455,900 410-10110-00-000-000034 Totals Thru Estimated Project FUNDING TYPE FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Total Cash (Fund Balance) 2,900 - - - - - - 2,900 Contributions/Grants - - - - - - - - Bonds 2018/19 - - - - - 453,000 - 453,000 Unfunded - - - - - - - - Other - - - - - - - - FUNDING TOTAL 2,900 - - - - 453,000 - 455,900 Totals Thru Estimated Project IMPACT TYPE FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Total Supplies - - - - - - - Services - - - - - - - Insurance - - - - - - - Repair & Maintenance - - - - - - 5,088 Rent & Utilities - - - - - - - Debt Service - - - - - 30,038 30,038 OPERATING IMPACT - - - - - 30,038 35,126 - 5 Year Projection 5 Year Projection IMPACT ON OPERATING BUDGET The project will provide stabilization of road subgrade and 6" of asphalt to approximately 4,000 LF of Roanoke Road and replace/improve culverts and ditches, consistent with 2011 Graham Pavement Evaluation Study. Project improvements will be from Highway 170 south to the Town limits. Anticipate crack sealing during the 2nd year after completion. FUNDED CAPITAL IMPROVEMENT Roanoke Road Reconstruction and Drainage South (Highway 170 south to Town limits) PROJECT EXPENSE 5 Year Projection PROJECT FUNDING DRAFT74 Project Description: 410-73000-00-000-000040 Totals Thru Estimated Project EXPENDITURE TYPE FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Total Engineering - - - 44,308 - - - 44,308 Construction - - - 237,652 - - - 237,652 Design - - - - - - - - Contingency - - - - - - - - Other - - - - - - - - EXPENDITURES TOTAL - - - 281,960 - - - 281,960 410-10110-00-000-000040 Totals Thru Estimated Project FUNDING TYPE FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Total Cash (Fund Balance) - - - 281,960 - - - 281,960 Contributions/Grants - - - - - - - - Bond Issuance - - - - - - - - Unfunded - - - - - - - - Other - - - - - - - - FUNDING TOTAL - - - 281,960 - - - 281,960 Totals Thru Estimated Project IMPACT TYPE FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Total Supplies - - - - - - - - Services - - - - - - - - Insurance - - - - - - - - Repair & Maintenance - - - - - - - - Rent & Utilities - - - - - - - - Debt Service - - - - - - - OPERATING IMPACT - - - - - - - - 5 Year Projection 5 Year Projection PROJECT FUNDING IMPACT ON OPERATING BUDGET FUNDED CAPITAL IMPROVEMENT Sam School Road Reconstruction and Drainage (Solana to Town limits) PROJECT EXPENSE 5 Year Projection The project will provide stabilization of road subgrade and 6" of asphalt to approximately 2,000 LF of Sam School Road and replace/improve culverts and ditches, consistent with 2011 Graham Pavement Evaluation Study. Anticipate crack sealing 2nd year from completion. Includes 150 linear feet of sidewalk. DRAFT75 Project Description: 410-73000-00-000-000041 Totals Thru Estimated Project EXPENDITURE TYPE FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Total Engineering - 75,000 25,000 - - - - 100,000 Construction - - 666,085 - - - - 666,085 Design - - - - - - - - Contingency - - - - - - - - Other - - - - - - - - EXPENDITURES TOTAL - 75,000 691,085 - - - - 766,085 410-33501-00-000-000041 Totals Thru Estimated Project FUNDING TYPE FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Total Cash (Fund Balance) - 366,000 400,085 - - - - 766,085 Contributions/Grants - - - - - - - - Bonds 2017/18 CO - - - - - - - - Unfunded - - - - - - - - Other - - - - - - - - FUNDING TOTAL - 366,000 400,085 - - - - 766,085 Totals Thru Estimated Project IMPACT TYPE FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Total Supplies - - - - - - - Services - - - - - - - Insurance - - - - - - - Repair & Maintenance - - - - - 5,000 5,150 Rent & Utilities - - - - - - - Debt Service - - - - - - - OPERATING IMPACT - - - - - 5,000 5,150 - 5 Year Projection 5 Year Projection IMPACT ON OPERATING BUDGET FUNDED CAPITAL IMPROVEMENT Dove Road Reconstruction and Drainage (Vaquero to Terra Bella) PROJECT EXPENSE 5 Year Projection PROJECT FUNDING The project will provide stabilization of road subgrade and 6" of asphalt to approximately 6,500 LF of Dove Road and replace/improve culverts and ditches, consistent with 2011 Graham Pavement Evaluation Study. Staff is working with the Southlake developer to include a portion of this project when the Southlake portion is realighed and reconstructed in 2015/2016.DRAFT76 Project Description: 410-74400-00-000-000053 Totals Thru Estimated Project 410-73000-00-000-000060 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Total Trail - Engineering - - - - 22,260 - - 22,260 Trail - Construction - - - - 222,600 - - 222,600 Trail - Contingency - - - - 45,156 - - 45,156 Road - Engineering - - - - 57,505 - - 57,505 Road - Construction - - - - 346,620 - - 346,620 EXPENDITURES TOTAL - - - - 694,141 - - 694,141 410-33501-00-000-000053 Totals Thru Estimated Project 410-33501-00-000-000060 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Total Cash (Fund Balance) - - - - - - - - Contributions/Grants - - - - - - - - Bonds 2018/19 CO - - - - 694,141 - - 694,141 Unfunded - - - - - - - - Other - - - - - - - - FUNDING TOTAL - - - - 694,141 - - 694,141 Totals Thru Estimated Project IMPACT TYPE FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Total Supplies - - - - - - - - Trail - Services - - - - - - - - Insurance - - - - - - - - Trail - Repair & Maint - - - - - - - - Trail - Rent & Utilities - - - - - - - - Debt Service - - - - - 42,230 42,230 - OPERATING IMPACT - - - - - 42,230 42,230 - FUNDED CAPITAL IMPROVEMENT 5 Year Projection PROJECT EXPENSE 5 Year Projection Pearson Lane Reconstruction/Drainage & Trail - Dove Road / Pearson Road / Aspen Lane PROJECT FUNDING 5 Year Projection IMPACT ON OPERATING BUDGET This project will providetrail connectivity from Aspen Lane north to Dove Road along the east side of Pearson Road. This will include crosswalk devices at the corner of Dove and Pearson. In addition the project will provide stabilization of road subgrade and 5" of asphalt to approximately 1,300 LF of Pearson Lane and replace/improve culverts and ditches, consistent with 2011 Graham Pavement Evaluation Study. Anticipate crack sealing during the 2nd year after completion. Project 53 Trail = $290,016 Project 60 R&D = $404,125 DRAFT77 Project Description: 410-74400-00-000-000052 Totals Thru Estimated Project 410-73000-00-000-000058 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Total Trail- Engineering/Design - - - - - 22,999 - 22,999 Trail - Construction - - - - - 231,080 - 231,080 Trail - Design - - - - - 46,870 - 46,870 Road/Bridge - Engineering - - - - - 204,985 - 204,985 Road/Bridge - Construction - - - - - 778,969 - 778,969 EXPENDITURES TOTAL - - - - - 1,284,903 - 1,284,903 410-33501-00-000-000052 Totals Thru Estimated Project 410-33501-00-000-000058 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Total Cash (Fund Balance) - - - - - - - - Contributions/Grants - - - - - - - - Bonds 2018/2019 CO - - - - - 1,284,903 - 1,284,903 Unfunded - - - - - - - - Other - - - - - - - - FUNDING TOTAL - - - - - 1,284,903 - 1,284,903 Totals Thru Estimated Project IMPACT TYPE FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Total Supplies - - - - - - - Trail - Services - - - - - - - Insurance - - - - - - - Trail - Repair & Maintenance - - - - - - - Trail - Rent & Utilities - - - - - - - Debt Service - - - - - 78,165 78,165 OPERATING IMPACT - - - - - 78,165 78,165 - FUNDED CAPITAL IMPROVEMENT 5 Year Projection 5 Year Projection 5 Year Projection PROJECT EXPENSE PROJECT FUNDING IMPACT ON OPERATING BUDGET This project will provide stabilization of road subgrade and 7" asphalt to approximately 4,000 LF of Ottinger Road (from Westlake Academy to SH 170) and replace/improve culverts and ditches, consistent with 2011 Graham Pavement Evaluation Study. Anticipate crack sealing during the 2nd year after completion. In conjunction with this project, the existing Ottinger Road bridge will be replaced with new box culvert, much like the Dove Road improvements. Staff will determine through engineering design analysis the final design criteria including horizontal and vertical alignment. A trail will provide East to West interconnectivity within the Westlake trail system. Includes a primitive trail head on the Southeast corner of the cemetery property (primitive parking, restrooms and water fountain). Ottinger Road Reconstruction/Drainage & Trail (North of Westlake Academy) Project 52 Trail $ 300,949 Project 58 R&D $ 983,954 Grand Total $1,284,903 DRAFT78 ALL UNFUNDED (UNDER DISCUSSION) CAPITAL PROJECTS Totals Thru FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Project Description FY 14/15 Estimated 1 Municipal Town Hall Buuilding - - - - - 318,000 8,903,455 9,221,455 2 WA Phase II - 15 Classroom Secondary Addition - - - - - 4,676,839 - 4,676,839 3 WA Phase II - 4 Classroom Kindergarten Addition - - - - - 2,996,035 - 2,996,035 4 WA Phase III - Art & Science Classrooms - - - - - - 1,934,422 1,934,422 5 WA Phase III - Performing Arts Center - - - - - - 5,391,638 5,391,638 6 WA Sports Field Lighting - - - 285,000 - - - 285,000 7 Total Facilities Improvements -$ -$ -$ 285,000$ -$ 7,990,874$ 16,229,515$ 24,505,389$ 8 9 10 Hwy 377 Landscape Improvements - - - - - 742,000 - 742,000 11 Dove & Randol Mill Traffic Circle - - - - - 674,238 742,630 1,416,868 12 Trail - Fidelity Campus to Westlake Parkway on 114 - - - - - - 311,640 311,640 13 Trail Connection at 114/Solana - - - - - - 17,345 17,345 14 WA Pedestrian Underpass - - - 741,600 - - - 741,600 15 SH 114/170 Enhancements (moved from Funded after 1st project completed) 239,433 - - 5,000 1,000,000 - - 1,244,433 16 SH 114/170 Enhancements (Contributions) - - - - 2,000,000 - - 2,000,000 17 Total Road/Street Improvements/Trails 239,433$ -$ -$ 746,600$ 3,000,000$ 1,416,238$ 1,071,615$ 6,473,886$ 18 19 20 Cemetery Improvements - - - 92,700 65,564 67,531 69,557 295,352 21 15-30 Acre Community Park - - - - - 7,349,616 183,706 7,533,322 22 Roanoke Road Open Space - - - - 44,908 86,520 - 131,428 23 Total Parks/Cemetery -$ -$ -$ 92,700$ 110,472$ 7,503,667$ 253,263$ 7,960,102$ 24 25 26 27 28 TOTAL UNFUNDED (UNDER DISCUSSION) 239,433$ -$ -$ 1,124,300$ 3,110,472$ 16,910,779$ 17,554,393$ 38,939,377$  new project added this year FIVE YEAR PROJECTION ----------------------------Five Year Projection-------------------------- TOTAL DRAFT79 ALL UNFUNDED (UNDER DISCUSSION) CAPITAL PROJECTS Totals Thru FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Project Description FY 14/15 Estimated 1 Municipal Town Hall Buuilding - - - - - 318,000 8,903,455 9,221,455 2 WA Phase II - 15 Classroom Secondary Addition - - - - - 4,676,839 - 4,676,839 3 WA Phase II - 4 Classroom Kindergarten Addition - - - - - 2,996,035 - 2,996,035 4 WA Phase III - Art & Science Classrooms - - - - - - 1,934,422 1,934,422 5 WA Phase III - Performing Arts Center - - - - - - 5,391,638 5,391,638 6 WA Sports Field Lighting - - - 285,000 - - - 285,000 7 Total Facilities Improvements -$ -$ -$ 285,000$ -$ 7,990,874$ 16,229,515$ 24,505,389$ 8 9 10 Hwy 377 Landscape Improvements - - - - - 742,000 - 742,000 11 Dove & Randol Mill Traffic Circle - - - - - 674,238 742,630 1,416,868 12 Trail - Fidelity Campus to Westlake Parkway on 114 - - - - - - 311,640 311,640 13 Trail Connection at 114/Solana - - - - - - 17,345 17,345 14 WA Pedestrian Underpass - - - 741,600 - - - 741,600 15 SH 114/170 Enhancements (moved from Funded after 1st project completed) 239,433 - - 5,000 1,000,000 - - 1,005,000 16 SH 114/170 Enhancements (Contributions) - - - - 2,000,000 - - 2,000,000 17 Total Road/Street Improvements/Trails 239,433$ -$ -$ 746,600$ 3,000,000$ 1,416,238$ 1,071,615$ 6,234,453$ 18 19 20 Cemetery Improvements - - - 92,700 65,564 67,531 69,557 295,352 21 15-30 Acre Community Park - - - - - 7,349,616 183,706 7,533,322 22 Roanoke Road Open Space - - - - 44,908 86,520 - 131,428 23 Total Parks/Cemetery -$ -$ -$ 92,700$ 110,472$ 7,503,667$ 253,263$ 7,960,102$ 24 25 26 27 28 TOTAL UNFUNDED (UNDER DISCUSSION) 239,433$ -$ -$ 1,124,300$ 3,110,472$ 16,910,779$ 17,554,393$ 38,699,944$  new project added this year FIVE YEAR PROJECTION ----------------------------Five Year Projection-------------------------- TOTAL DRAFT80 Project Description: 410-72000-00-000-000063 Totals Thru Estimated Project EXPENDITURE TYPE FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Total Engineering - - - - - 106,000 349,800 455,800 Construction ( 10% inflation) - - - - - - 6,725,155 6,725,155 Design - - - - - 212,000 371,000 583,000 FF&E - - - - - - 424,000 424,000 IT/Security - - - - - - 318,000 318,000 Contingency - - - - - - 265,000 265,000 Other (Foundation) - - - - - - 318,000 318,000 Other Admin cost - - - - - - 132,500 132,500 EXPENDITURES TOTAL - - - - - 318,000 8,903,455 9,221,455 410-33501-00-000-000063 Totals Thru Estimated Project FUNDING TYPE FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Total Cash (Fund Balance) - - - - - 318,000 671,500 989,500 Transfer in from General Fund - - - - - - - - Transfer in from Utility Fund - - - - - - 1,546,125 1,546,125 Contribution (Other) - - - - - - 6,685,830 6,685,830 FUNDING TOTAL - - - - - 318,000 8,903,455 9,221,455 Totals Thru Estimated Project IMPACT TYPE FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Total Supplies - - - - - - 26,500 26,500 Services - - - - - - 15,900 15,900 Insurance - - - - - - 5,300 5,300 Repair & Maintenance - - - - - - 31,800 31,800 Utilities ($3/sq ft) - - - - - - 63,600 63,600 OPERATING IMPACT - - - - - - 143,100 143,100 5 Year Projection IMPACT ON OPERATING BUDGET 5 Year Projection UNFUNDED (UNDER DISCUSSION) CAPITAL IMPROVEMENT Municipal Building Currently, this facility is proposed as an approximately 20,000 square foot municipal building . Staff believes if the project is located within Entrada, it will become a catalyst for the development and establish a meeting place for the community as well as provide for long term municipal service delivery to Westlake. Costs are escalated by 3% annually based on today's projections. In anticipation of receiving a 5 year lease for town hall, staff is proposing to begin engineering and design in FY 19/20 with construction and completion in FY 20/21 and 21/22 (both years expenditures are included in FY 20/21). PROJECT EXPENSE 5 Year Projection PROJECT FUNDING DRAFT81 Project Description: Totals Thru Estimated Project EXPENDITURE TYPE FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Total Engineering - - - - - 344,169 - 344,169 Construction - - - - - 3,441,719 - 3,441,719 Design - - - - - 180,250 - 180,250 FF&E - - - - - 247,200 - 247,200 IT/Security - - - - - 154,500 - 154,500 Contingency - - - - - 154,500 - 154,500 Other (Foundation) - - - - - 103,000 - 103,000 Other Admin costs - - - - - 51,500 - 51,500 EXPENDITURES TOTAL - - - - - 4,676,839 - 4,676,839 Totals Thru Estimated Project FUNDING TYPE FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Total Cash/Transfers - - - - - - - - Granada Lots ($10K x 84) 410,000 430,000 - - - - - 840,000 Unfunded - - - - - 3,836,839 - 3,836,839 FUNDING TOTAL 410,000 430,000 - - - 3,836,839 - 4,676,839 Totals Thru Estimated IMPACT TYPE FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 TOTAL Supplies - - - - - - - - Services - - - - - - - - Insurance - - - - - - - - Repair & Maintenance - - - - - - - - Rent & Utilities - - - - - - - - Other - - - - - - - - OPERATING IMPACT - - - - - - - - PROJECT FUNDING 5 Year Projection IMPACT ON OPERATING BUDGET (ACADEMY) 5 Year Projection UNFUNDED (UNDER DISCUSSION) CAPITAL IMPROVEMENT Westlake Academy - Phase II - 15 Classroom Secondary Addition As part of Phase II of the Westlake Academy Master Plan, this project includes a 15 classroom addition to the Secondary School. The building will total approximately 11,000 sq. feet and will be attached onto the north side of the existing building. The adopted Master Plan shows 12 classrooms for Phase II. The additional 3 classrooms are due to value engineering when Phase I was bid. Phase II will bring an additional 276 students to total 1,098. K-5 = 18 students and 6-12 = 24 students. PROJECT EXPENSE 5 Year Projection DRAFT82 Project Description: Totals Thru Estimated Project EXPENDITURE TYPE FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Total Engineering - - - - - 24,205 - 24,205 Construction - - - - - 2,200,000 - 2,200,000 Design - - - - - 11,330 - 11,330 FF&E - - - - - 100,500 - 100,500 IT/Security - - - - - 60,000 - 60,000 Contingency - - - - - 95,000 - 95,000 Other (Foundation) - - - - - 475,000 - 475,000 Other Admin costs - - - - - 30,000 - 30,000 EXPENDITURES TOTAL - - - - - 2,996,035 - 2,996,035 Totals Thru Estimated Project FUNDING TYPE FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Total Cash/Transfers - - - - - - - - Unfunded - - - - - 2,996,035 - 2,996,035 Other - - - - - - - - FUNDING TOTAL - - - - - 2,996,035 - 2,996,035 Totals Thru Estimated IMPACT TYPE FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 TOTAL Supplies - - - - - - - Services - - - - - - - Insurance - - - - - - - Repair & Maintenance - - - - - - - Rent & Utilities - - - - - - - Other - - - - - - - - OPERATING IMPACT - - - - - - - - PROJECT FUNDING 5 Year Projection IMPACT ON OPERATING BUDGET (ACADEMY) 5 Year Projection UNFUNDED (UNDER DISCUSSION) CAPITAL IMPROVEMENT Westlake Academy - Phase II - 4 Classroom Kindergarten Addition Per the Master Plan this project is part of Phase II. The Kindergarten addition would be located east of the original primary building. This would include: 4 classrooms with individual restrooms in each room for a total of 4,600 square feet that will match existing exterior building features. Phase II will bring an additional 276 students to total 1,098. K-5 grades = 18 students and 6-12 grades = 24 students. PROJECT EXPENSE 5 Year Projection DRAFT83 Project Description: Totals Thru Estimated Project EXPENDITURE TYPE FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Total Engineering - - - - - - 17,304 17,304 Construction - - - - - - 1,602,350 1,602,350 Design - - - - - - 160,268 160,268 Other (FF&E) - - - - - - 154,500 154,500 IT/Security - - - - - - - - Contingency - - - - - - - - Other (Foundation) - - - - - - - - Other Admin costs - - - - - - - - EXPENDITURES TOTAL - - - - - - 1,934,422 1,934,422 Totals Thru Estimated Project FUNDING TYPE FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Total Cash/Transfers - - - - - - - - Unfunded - - - - - - 1,934,422 1,934,422 Other - - - - - - - - FUNDING TOTAL - - - - - - 1,934,422 1,934,422 Totals Thru Estimated IMPACT TYPE FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 TOTAL Supplies - - - - - - - Services - - - - - - - Insurance - - - - - - - Repair & Maintenance - - - - - - - Rent & Utilities - - - - - - - Other - - - - - - - - OPERATING IMPACT - - - - - - - - 5 Year Projection As part of Phase III of the WA Master Plan, this would be an additional 5,200 square foot single-story building attached to the existing Sam & Margret Lee Arts and Sciences Center. The addition would include 3 classrooms, labs and offices. IMPACT ON OPERATING BUDGET (ACADEMY) 5 Year Projection UNFUNDED (UNDER DISCUSSION) CAPITAL IMPROVEMENT Westlake Academy - Phase III - Arts & Science Classroom Addition PROJECT EXPENSE PROJECT FUNDING 5 Year Projection DRAFT84 Project Description: Totals Thru Estimated Project EXPENDITURE TYPE FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Total Engineering - - - - - - 28,840 28,840 Construction - - - - - - 4,486,680 4,486,680 Design - - - - - - 438,368 438,368 Other (FF&E) - - - - - - 437,750 437,750 IT/Security - - - - - - - - Contingency - - - - - - 103,000 103,000 Other (Foundation) - - - - - - - - Other Admin costs - - - - - - - - EXPENDITURES TOTAL - - - - - - 5,391,638 5,391,638 Totals Thru Estimated Project FUNDING TYPE FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Total Cash/Transfers - - - - - - - - Unfunded - - - - - - 5,391,638 5,391,638 Other - - - - - - - - FUNDING TOTAL - - - - - - 5,391,638 5,391,638 Totals Thru Estimated IMPACT TYPE FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 TOTAL Supplies - - - - - - - Services - - - - - - - Insurance - - - - - - - Repair & Maintenance - - - - - - - Rent & Utilities - - - - - - - Other - - - - - - - - OPERATING IMPACT - - - - - - - - 5 Year Projection In Phase III of the Westlake Academy Master Plan, a new 16,000 square feet auditorium is proposed with a raised stage, fixed seating, dressing rooms, lighting, restrooms, offices, and a lobby. This building would be located to the west of the Sam and Margaret Lee Arts & Sciences Building. We anticipate the cost of the interior ammenities to be provided through contributions/grants. IMPACT ON OPERATING BUDGET (ACADEMY) 5 Year Projection UNFUNDED (UNDER DISCUSSION) CAPITAL IMPROVEMENT Westlake Academy - Phase III - Performing Arts Center PROJECT EXPENSE PROJECT FUNDING 5 Year Projection DRAFT85 Project Description: Totals Thru Estimated Project EXPENDITURE TYPE FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Total Engineering - - - 15,000 - - - 15,000 Construction - - - 250,000 - - - 250,000 Design - - - - - - - - Other (FF&E) - - - - - - - - IT/Security - - - - - - - - Contingency - - - 20,000 - - - 20,000 Other (Foundation) - - - - - - - - Other Admin costs - - - - - - - - EXPENDITURES TOTAL - - - 285,000 - - - 285,000 Totals Thru Estimated Project FUNDING TYPE FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Total Cash/Transfers - - - - - - - - Unfunded - - - 285,000 - - - 285,000 Other - - - - - - - - FUNDING TOTAL - - - 285,000 - - - 285,000 Totals Thru Estimated IMPACT TYPE FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 TOTAL Supplies - - - - 1,300 1,300 1,300 Services - - - - 1,200 1,200 Insurance - - - - 500 500 500 Repair & Maintenance - - - - 1,000 1,000 1,000 Rent & Utilities - - - - - 1,500 1,500 Other - - - - - - - OPERATING IMPACT - - - - 2,800 5,500 5,500 - IMPACT ON OPERATING BUDGET (ACADEMY) 5 Year Projection PROJECT FUNDING 5 Year Projection UNFUNDED (UNDER DISCUSSION) CAPITAL IMPROVEMENT Westlake Academy - Sports Field Lighting The project pertains to sports field lighting to be located at Westlake Acdemy. The proposal includes four 70 foot tall light poles with 1500-watt fixtures on each pole. Would need to comport to our outdoor lighting standards and directives from the Council and Planning & Zoning recommendations regarding low lighting conditions. PROJECT EXPENSE 5 Year Projection DRAFT86 Project Description: Totals Thru Estimated Project EXPENDITURE TYPE FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Total Engineering - - - - - 106,000 - 106,000 Construction - - - - - 636,000 - 636,000 Design - - - - - - - - Contingency - - - - - - - - Other - - - - - - - - EXPENDITURES TOTAL - - - - - 742,000 - 742,000 Totals Thru Estimated Project FUNDING TYPE FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Total Cash (Fund Balance) - - - - - - - - Contributions/Grants - - - - - - - - Bonds 2016/17 CO $2.58M - - - - - - - - Unfunded - - - - - 742,000 - 742,000 Other - - - - - - - - FUNDING TOTAL - - - - - 742,000 - 742,000 Totals Thru Estimated Project IMPACT TYPE FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Total Supplies - - - - - - - - Services - - - - - - - - Insurance - - - - - - - Repair & Maintenance - - - - - 5,150 5,305 Rent & Utilities - - - - - 10,300 10,609 Debt Service - - - - - - - OPERATING IMPACT - - - - - 15,450 15,914 - PROJECT FUNDING 5 Year Projection IMPACT ON OPERATING BUDGET 5 Year Projection UNFUNDED (UNDER DISCUSSION) CAPITAL IMPROVEMENT Hwy 377 Landscape Improvements The project will include streetscape enhancements (hardscape, landscape) along US Hwy 377 starting at Westport Parkway stretching north for 3/4 mile. The enhancements will only be located in the median and consist of native and naturalized plantings, trees, plant bed preparations, drip irrigation, and concrete edging/mowstrip. Since the project will be within state ROW, the Town will submit this project to TxDOT for potential grant funding opportunities similar to the FM 1938 median landscape project. PROJECT EXPENSE 5 Year Projection DRAFT87 Project Description: Totals Thru Estimated Project EXPENDITURE TYPE FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Total Engineering - - - - - - 106,090 106,090 Construction - - - - - - 636,540 636,540 Design - - - - - 36,050 - 36,050 Contingency - - - - - - - - Other - - - - - 638,188 - 638,188 EXPENDITURES TOTAL - - - - - 674,238 742,630 1,416,868 Totals Thru Estimated Project FUNDING TYPE FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Total Cash (Fund Balance) - - - - - - - - Contributions/Grants - - - - - - - - Bond Issuance - - - - - - - - UnFunded - - - - - 674,238 742,630 1,416,868 Other - - - - - - - - FUNDING TOTAL - - - - - 674,238 742,630 1,416,868 Totals Thru Estimated Project IMPACT TYPE FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Total Supplies - - - - - - - - Services - - - - - - - - Insurance - - - - - - - - Repair & Maintenance - - - - - 2,971 3,060 Rent & Utilities - - - - - 5,941 6,119 Debt Service - - - - - - - OPERATING IMPACT - - - - - 8,912 9,179 - PROJECT FUNDING 5 Year Projection IMPACT ON OPERATING BUDGET 5 Year Projection UNFUNDED (UNDER DISCUSSION) CAPITAL IMPROVEMENT Dove Road & Randol Mill Traffic Circle Reconstruction and reconfiguration of Dove Road and Randol Mill from a 3-way stop intersection to a traffic circle to improve traffic safety. Pavement construction will be consistent with 2011 Graham Pavement Evaluation Study. PROJECT EXPENSE 5 Year Projection DRAFT88 Project Description: Totals Thru Estimated Project EXPENDITURE TYPE FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Total Engineering - - - 23,850 23,850 Construction - - - 241,945 241,945 Design - - 45,845 45,845 Contingency - - - - Other - - - - - - - - EXPENDITURES TOTAL - - - - - - 311,640 311,640 Totals Thru Estimated Project FUNDING TYPE FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Total Cash (Fund Balance) - - - - - - - - Contributions/Grants - - - - - - - - Bonds - - - - - - - - Unfunded - - - - - - 311,640 311,640 Other - - - - - - - - FUNDING TOTAL - - - - - - 311,640 311,640 Totals Thru Estimated Project IMPACT TYPE FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Total Supplies - - - - - - - - Services - - - - - - - - Insurance - - - - - - - - Repair & Maintenance - - - - - - - - Rent & Utilities - - - - - - - - Debt Service - - - - - - - - OPERATING IMPACT - - - - - - - - PROJECT FUNDING 5 Year Projection IMPACT ON OPERATING BUDGET 5 Year Projection UNFUNDED (UNDER DISCUSSION) CAPITAL IMPROVEMENT Trail - Fidelity Campus to Westlake Parkway on 114 PROJECT EXPENSE 5 Year Projection This project will provide connectivity from Hwy 114 to Capital Parkway along the east side of Westlake Parkway.DRAFT89 Project Description: Totals Thru Estimated Project EXPENDITURE TYPE FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Total Engineering - - - - - Construction - - - 17,345 17,345 Design - - - - Contingency - - - - Other - - - - - - - - EXPENDITURES TOTAL - - - - - - 17,345 17,345 Totals Thru Estimated Project FUNDING TYPE FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Total Cash (Fund Balance) - - - - - - - - Contributions/Grants - - - - - - - - Bonds - - - - - - - - Unfunded - - - - - - 17,345 17,345 Other - - - - - - - - FUNDING TOTAL - - - - - - 17,345 17,345 Totals Thru Estimated Project IMPACT TYPE FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Total Supplies - - - - - - - - Services - - - - - - - - Insurance - - - - - - - - Repair & Maintenance - - - - - - - - Rent & Utilities - - - - - - - - Debt Service - - - - - - - - OPERATING IMPACT - - - - - - - - 5 Year Projection IMPACT ON OPERATING BUDGET 5 Year Projection UNFUNDED (UNDER DISCUSSION) CAPITAL IMPROVEMENT Trail Connection at 114 and Solana This project will be a cooperative effort between Westlake, Trophy Club, and Southlake consisting of the design and engineering of an intra-city trail system. The engineering/design costs will be shared with all cities. Construction and landscaping are estimated costs until engineering and design are completed. The Town continues to work with DTZ to construct the trail between Sam School Road and Hwy 114. PROJECT EXPENSE 5 Year Projection PROJECT FUNDING DRAFT90 Project Description: Totals Thru Estimated Project EXPENDITURE TYPE FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Total Engineering - - - 61,800 - - - 61,800 Construction - - - 618,000 - - - 618,000 Design - - - - - - - - Contingency - - - 61,800 - - - 61,800 Other - - - - - - - - EXPENDITURES TOTAL - - - 741,600 - - - 741,600 Totals Thru Estimated Project FUNDING TYPE FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Total Cash (Fund Balance) - - - - - - - - Contributions/Grants - - - - - - - - Bonds 2011 CO $2.095M - - - - - - - - Unfunded - - - 741,600 - - - 741,600 Other - - - - - - - - FUNDING TOTAL - - - 741,600 - - 741,600 Totals Thru Estimated Project IMPACT TYPE FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Total Supplies - - - - - - - - Services - - - - - - - - Insurance - - - - - - - - Repair & Maintenance - - - - - - - - Rent & Utilities - - - - 206 212 219 Debt Service - - - - - - - - OPERATING IMPACT - - - - 206 212 219 - UNFUNDED (UNDER DISCUSSION) CAPITAL IMPROVEMENT Westlake Academy - Pedestrian Underpass 5 Year Projection 5 Year Projection PROJECT FUNDING 5 Year Projection IMPACT ON OPERATING BUDGET PROJECT EXPENSE This project will provide for the construction of a pedestrian underpass on the south side of the Westlake Academy campus and connections to the existing trail system. This will require the reconstruction of a section of Ottinger Road and the relocation of water, gas, and telecommunications. DRAFT91 Project Description: Totals Thru Estimated Project EXPENDITURE TYPE FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Total Engineering - - - 5,000 - - - 5,000 Construction - - - 3,000,000 - - 3,000,000 Design - - - - - - - - Painting 239,433 - - - - - - 239,433 Other - - - - - - - - EXPENDITURES TOTAL 239,433 - - 5,000 3,000,000 - - 3,244,433 Totals Thru Estimated Project FUNDING TYPE FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Total Cash (Fund Balance) - - - - - - - - Contributions/Grants 149,622 - - 2,000,000 - - 2,149,622 Bonds 2011 CO $2.095M 89,811 - - - - - - 89,811 Bonds 2018/2019 CO - - - 5,000 1,000,000 - - 1,005,000 Other - - - - - - - - FUNDING TOTAL 239,433 - - 5,000 3,000,000 - - 3,244,433 Totals Thru Estimated Project IMPACT TYPE FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Total Supplies - - - - - - - - Services - - - - - - - - Insurance - - - - - - - - Repair & Maintenance - - - - - - - - Rent & Utilities - - - - - - - - Debt Service - - - - - 60,835 60,835 - OPERATING IMPACT - - - - - 60,835 60,835 - PROJECT FUNDING 5 Year Projection IMPACT ON OPERATING BUDGET 5 Year Projection UNFUNDED (UNDER DISCUSSION) CAPITAL IMPROVEMENT SH114/170 Enhancements PROJECT EXPENSE This project was anticipated to be a cooperative effort between Westlake, Trophy Club, and Roanoke consisting of the design and construction of landscape and hardscape improvements to the SH 170 & Hwy 114 interchange to include plantings, painting, and entry monuments. Maintenance is for irrigation only. To-date the Town has paid $239,433 for engineering and paintintg in FY 13/14. Project costs are estimated to be $3,000,000 for construction. Funding participation is anticipated to be 1/3 from each party. This project will be submitted for a TxDot grant (Green Ribbon). The Town anticipates getting $160,000 reimbursement of engineering costs in FY 15/16 from Trophy Club and Roanoke and will use those funds towards the final construction. If project does not move forward, the funds will go to the Capital Projects fund balance. 5 Year Projection DRAFT92 Project Description: Totals Thru Estimated Project EXPENDITURE TYPE FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Total Engineering - - - - - - - - Construction - - - 92,700 65,564 67,531 69,557 295,351 Design - - - - - - - - Contingency - - - - - - - - Other - - - - - - - - EXPENDITURES TOTAL - - - 92,700 65,564 67,531 69,557 295,351 Totals Thru Estimated Project FUNDING TYPE FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Total Cash (Fund Balance) - - - - - - - - Contributions/Grants - - - - - - - - Bond Issuance - - - - - - - - Unfunded - - - 92,700 65,564 67,531 69,557 295,351 Other - - - - - - - - FUNDING TOTAL - - - 92,700 65,564 67,531 69,557 295,351 Totals Thru Estimated Project IMPACT TYPE FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Total Supplies - - - - - - - Services - - - - 5,614 5,782 5,955 Insurance - - - - - - - Repair & Maintenance - - - - 16,841 17,346 17,866 Rent & Utilities - - - - - - - Debt Service - - - - - - - - OPERATING IMPACT - - - - 22,454 23,128 23,821 - UNFUNDED (UNDER DISCUSSION) CAPITAL IMPROVEMENT 5 Year Projection Cemetery Improvements PROJECT EXPENSE 5 Year Projection PROJECT FUNDING 5 Year Projection IMPACT ON OPERATING BUDGET These improvements will consist of section markers, roadways and landscaping. The project also anticipates a future trail head with rest facilities that will accomodate the future cemetery/academy trail. Based on current funding sources, this project will be dependent upon the future sale of plots and would be completed in four phases. Phase I & II includes the road improvements and Phase III & IV will consist of the landscaping and trail improvements. DRAFT93 Project Description: Totals Thru Estimated Project EXPENDITURE TYPE FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Total Engineering - - - - - 65,508 67,473 132,981 Construction - - - - - 2,793,100 - 2,793,100 Design - - - - - 65,508 67,473 132,981 Contingency - - - - - 58,300 48,760 107,060 Land Purchase(390K for 10 Acres) - - - - - 4,367,200 - 4,367,200 EXPENDITURES TOTAL - - - - - 7,349,616 183,706 7,533,322 Totals Thru Estimated Project FUNDING TYPE FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Total Cash (Fund Balance) - - - - - - - - Contributions/Grants - - - - - - - - Bond Issuance - - - - - - - - Unfunded - - - - - 7,349,616 183,706 7,533,322 Other - - - - - - - - FUNDING TOTAL - - - - - 7,349,616 183,706 7,533,322 Totals Thru Estimated Project IMPACT TYPE FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Total Supplies - - - 2,975 3,065 Services - - - 17,851 18,387 Insurance - - - - - Repair & Maintenance - - - 2,975 3,065 Rent & Utilities - - - 9,521 9,807 Debt Service - - - - - - - - OPERATING IMPACT - - - - - 33,323 34,323 - PROJECT FUNDING 5 Year Projection IMPACT ON OPERATING BUDGET 5 Year Projection UNFUNDED (UNDER DISCUSSION) CAPITAL IMPROVEMENT 15-30 Acre Community Park This project would include the purchase of 15 to 30 acres of open space with the ability to add amenities such as small covered pavilions, trail heads, playground stations, sports fields, general use open spaces, dog park, restroom, football field, running track, cross country trail, outdoor tennis and basketball courts, baseball and softball fields. The project would include restrooms, concession area with outdoor eating area and parking. This facility would provide programs and activities to the Westlake community and Westlake Academy. PROJECT EXPENSE 5 Year Projection DRAFT94 Project Description: Totals Thru Estimated Project EXPENDITURE TYPE FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Total Engineering - - - - - - - - Construction - - - - 32,373 86,520 - 118,893 Design - - - - 12,535 - - 12,535 Contingency - - - - - - - - Other - - - - - - - - EXPENDITURES TOTAL - - - - 44,908 86,520 - 131,428 Totals Thru Estimated Project FUNDING TYPE FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Total Cash (Fund Balance) - - - - - - - - Contributions/Grants - - - - - - - - Bond Issuance - - - - - - - - Unfunded - - - - 44,908 86,520 - 131,428 Other - - - - - - - - FUNDING TOTAL - - - - 44,908 86,520 - 131,428 Totals Thru Estimated Project IMPACT TYPE FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 Total Supplies - - - - - - - - Services - - - - - - - - Insurance - - - - - - - - Repair & Maintenance - - - - - - - - Rent & Utilities - - - - - - - - Debt Service - - - - - - - - OPERATING IMPACT - - - - - - - - UNFUNDED (UNDER DISCUSSION) CAPITAL IMPROVEMENT Roanoke Road Open Space The town owns two acres of undeveloped open space located south of HWY 170 on Roanoke Road. This project would be completed in two phases. Phase I includes the removal of all the brush and mesquite trees, adding park benches and planting trees. Phase II would include adding a trail head with a five to six space parking area. PROJECT EXPENSE PROJECT FUNDING 5 Year Projection IMPACT ON OPERATING BUDGET 5 Year Projection 5 Year Projection DRAFT95 REVISION 5 ESTIMATED PROPOSED 1 2 3 4 FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 1 GENERAL FUND 2 Sales Tax (ongoing 100% minus one time)3.0%4,450,000 4,450,000 4,583,500 4,721,005 4,862,635 5,008,514 3 Sales Tax (audit/one-time)fixed 100,000 100,000 200,000 200,000 200,000 200,000 4 Sales Tax - additional due to commercial (CVS)fixed 0 0 37,500 51,500 51,500 51,500 5 Sales Tax Allocation to 4B linked to 4B (1,137,500)(1,137,500)(1,205,250)(1,243,126)(1,278,534)(1,315,004) 6 Sales Tax Allocation to ED linked to ED (102,000)(102,000)(102,000)(102,000)(102,000)(102,000) 7 Sales Tax Subtotal 3,310,500 3,310,500 3,513,750 3,627,379 3,733,601 3,843,011 8 Property Tax 3.0%1,312,000 1,437,057 1,480,168 1,524,573 1,570,311 1,617,420 9 Additional Property Tax residential schedule 0 0 209,414 322,594 461,925 566,736 10 Additional Property Tax commercial schedule 0 0 0 0 0 0 11 Property Tax Subtotal 1,312,000 1,437,057 1,689,583 1,847,168 2,032,235 2,184,156 12 Grading/Bldg/Plan Review/EMS Fees 375,437 100,000 100,000 100,000 100,000 100,000 13 Total Permits and Fees From Schedule 375,437 100,000 100,000 100,000 100,000 100,000 14 GRANADA Xfr out to CP schedule 223,652 298,203 298,203 149,101 0 0 15 ENTRADA Xfr out to CP schedule 97,975 326,583 244,937 163,292 163,292 163,292 16 VAQUERO keep in GF schedule 208,813 208,813 208,813 208,813 208,813 0 17 QUAIL HOLLOW keep in GF schedule 0 104,406 104,406 104,406 104,406 104,406 18 CARLYLE keep in GF schedule 74,551 29,820 0 0 0 0 19 ALL OTHER keep in GF schedule 29,820 44,730 29,820 29,820 29,820 29,820 20 Total Permits and Fees From Schedule 634,811 1,012,556 886,180 655,433 506,331 297,518 21 ENTRADA Xfr out to CP schedule 133,247 347,375 416,080 28,563 0 0 22 SCHWAB keep in GF schedule 0 471,786 471,786 0 0 0 23 ALL OTHER keep in GF schedule 0 0 0 0 0 0 24 Total Permits and Fees From Schedule 133,247 819,161 887,866 28,563 0 0 25 Total Permits and Fees (Building Residential & Commercial)1,143,495 1,931,717 1,874,046 783,995 606,331 397,518 26 Liquor Permit Fees 10 2.5%3,310 3,310 3,392 3,477 3,563 3,652 27 Other Misc Permits 10 2.5%1,450 1,450 1,486 1,523 1,561 1,600 28 Reforestation Tree Escrow 12 2.5%251,100 0 0 0 0 0 29 Gas Well Misc Fees 12 2.5%22,950 22,950 23,521 24,107 24,707 25,323 30 Insurance & Surety Review Fees 12 2.5%3,000 3,000 3,075 3,151 3,230 3,310 31 Renewal Fees 12 2.5%1,000 1,000 1,025 1,050 1,077 1,103 32 Engineer Review/Civil 12 2.5%15,000 15,000 15,374 15,756 16,149 16,551 33 Development Fees 12 2.5%45,589 45,589 46,724 47,888 49,080 50,302 34 Development Fees - Entrada 12 2.5%30,000 0 0 0 0 0 35 Contractor Registration Fees 12 2.5%16,575 16,575 16,988 17,411 17,844 18,289 36 EMS Revenues 14 2.5%136,500 139,913 143,396 146,967 150,626 154,377 37 Firefighter Equipment Fees 14 2.5%2,000 2,000 2,050 2,101 2,153 2,207 38 Fire Code Inspections 14 2.5%525 525 538 551 565 579 39 Court Administrative Fees 15 2.5%8,800 8,975 9,198 9,428 9,662 9,903 40 Total Permits and Fees (Not Related to SFR Building Permits)537,799 260,287 266,768 273,410 280,218 287,195 41 Flex Plan Gain 10 2.5%0 0 0 0 0 0 42 Parking Lot Rental 10 2.5%10,808 0 0 0 0 0 43 Special Events 10 2.5%2,750 2,750 2,818 2,889 2,961 3,034 44 Sales of Surplus/Scrap Items 10 2.5%600 600 615 630 646 662 45 Insurance Refund/Equity Return 10 2.5%9,800 9,800 10,044 10,294 10,550 10,813 46 Administrative CC Fee 10 2.5%500 500 512 525 538 552 47 Misc Revenue Dept 10 10 2.5%3,405 3,405 3,490 3,577 3,666 3,757 48 Misc Revenue Dept 12 12 2.5%250 250 256 263 269 276 49 Misc Revenue Dept 16 16 2.5%6,730 6,730 6,898 7,069 7,245 7,426 50 Facility Rental 17 2.5%4,450 4,450 4,561 4,674 4,791 4,910 51 Misc Income 39,293 28,485 29,194 29,921 30,666 31,430 52 AT&T/SBC 2.5%478,500 492,855 505,127 517,705 530,596 543,807 53 Verizon 2.5%52,242 53,810 55,149 56,523 57,930 59,373 54 TXU/Atmos Gas 2.5%47,828 49,262 50,489 51,746 53,035 54,355 55 Charter 2.5%6,793 6,997 7,171 7,349 7,532 7,720 56 One Source 2.5%4,594 4,732 4,849 4,970 5,094 5,221 57 Southwestern Bell 2.5%184 189 194 199 204 209 58 Tri-County Electric 2.5%349,965 360,464 369,440 378,639 388,067 397,730 59 Trinity Waste/AWIN Mgmt 2.5%41,500 42,745 43,809 44,900 46,018 47,164 60 Misc. Franchise Fees 2.5%48,200 49,646 50,882 52,149 53,447 54,778 61 Franchise Fees 1,029,805 1,060,699 1,087,110 1,114,179 1,141,922 1,170,356 OTHER COMMERCIAL TOWN OF WESTLAKEFIVE YEAR FORECASTAll Municipal Funds DESCRIPTION RESIDENTIAL DRAFT96 REVISION 5 ESTIMATED PROPOSED 1 2 3 4 FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 TOWN OF WESTLAKEFIVE YEAR FORECASTAll Municipal Funds DESCRIPTION 62 Citation Revenue 2.5%720,000 727,200 745,307 763,865 782,886 802,380 63 Citation Revenue 2.5%0 0 0 0 0 0 64 Court Techology 2.5%16,000 16,320 16,726 17,143 17,570 18,007 65 Court Security 2.5%12,000 12,240 12,545 12,857 13,177 13,505 66 Warrant Fees 2.5%41,000 41,820 42,861 43,929 45,022 46,143 67 NSF Check Fees 2.5%700 715 733 751 770 789 68 Court Efficiency Fees 2.5%750 765 784 804 824 844 69 Law Enforcement Stds/Edu 2.5%665 680 697 714 732 750 70 Collection Fees 2.5%5,500 5,610 5,750 5,893 6,040 6,190 71 Fines and Forfeitures (Court)796,615 805,350 825,403 845,956 867,020 888,609 72 Beverage Tax 2.5%61,280 62,506 64,062 65,657 67,292 68,968 73 Beverage Tax 2.5%0 0 0 0 0 0 74 Beverage Tax 61,280 62,506 64,062 65,657 67,292 68,968 75 Interest Income Dept 11 2.5%9,440 9,723 9,965 10,213 10,468 10,728 76 Interest Income Dept 15 2.5%1,470 1,499 1,536 1,575 1,614 1,654 77 Interest Income 10,910 11,222 11,502 11,788 12,082 12,382 78 Contributions Dept 11 2.5%0 0 0 0 0 0 79 Contributions Dept 14 2.5%10,000 10,000 10,249 10,504 10,766 11,034 80 Contributions 10,000 10,000 10,249 10,504 10,766 11,034 81 Transfer In - UF 500 Impact 2.5%293,745 50,430 51,686 52,973 54,292 55,644 82 Transfer In - VA 220 Dept 22 2.5%13,300 15,600 15,988 16,387 16,795 17,213 83 Transfers In 307,045 66,030 67,674 69,359 71,086 72,856 84 Total Revenues & Transfers In 8,558,742 8,983,854 9,439,341 8,679,317 8,853,220 8,967,516 85 86 Payroll Salaries Full Time 41110 2.5%(2,619,672) (3,044,477) (3,120,588) (3,198,603) (3,278,568) (3,360,532) 87 Payroll Salaries Part Time 41210 2.5%(249,069) (223,661) (229,252) (234,984) (240,858) (246,880) 88 Payroll Salaries Overtime 41120 2.5%(150,592) (121,422) (124,458) (127,569) (130,758) (134,027) 89 Payroll Salaries Premium Pay 41510 2.5%(16,158) (13,561) (13,900) (14,248) (14,604) (14,969) 90 Payroll Salaries Security 41516 0.0%(10,000) - - - - - 91 Payroll Salaries Merit Pay 41660 0.0%(7,800) - - - - - 92 Payroll Salaries Car Allowance 41640 0.0%(24,675) (23,000) (23,000) (23,000) (23,000) (23,000) 93 Payroll Salaries Phone Allowance 41641 0.0%(8,160) (7,680) (7,680) (7,680) (7,680) (7,680) 94 Payroll Insurance Medical 42110 10.0%(421,816) (488,248) (537,073) (590,780) (649,858) (714,844) 95 Payroll Insurance Dental 42111 2.5%(26,746) (30,677) (31,444) (32,230) (33,036) (33,862) 96 Payroll Insurance Life 42130 0.0%(22,058) (25,055) (25,055) (25,055) (25,055) (25,055) 97 Payroll Taxes SS FICA 42210 2.5%(186,883) (212,896) (218,218) (223,673) (229,265) (234,997) 98 Payroll Taxes Medicare 42220 2.5%(44,551) (49,723) (50,966) (52,240) (53,546) (54,885) 99 Payroll Taxes Unemployment 42510 2.5%(6,456) (7,898) (8,095) (8,298) (8,505) (8,718) 100 Payroll Taxes Workers Comp 42610 2.5%(35,063) (38,020) (38,970) (39,945) (40,943) (41,967) 101 Payroll Retirement TMRS 42310 2.5%(354,067) (390,301) (400,059) (410,060) (420,312) (430,820) 102 Payroll Retirement ICMA 42311 0.0%(24,200) (25,400) (25,400) (25,400) (25,400) (25,400) 103 Payroll Transfers In 11 42698 2.5%139,755 150,659 139,755 139,755 139,755 139,755 104 Payroll Transfers In 16 42698 2.5%217,745 229,926 217,745 217,745 217,745 217,745 105 Payroll Transfers In 17 42698 2.5%60,175 56,355 60,175 60,175 60,175 60,175 106 Payroll Transfers In 18 42698 2.5%222,940 241,788 222,940 222,940 222,940 222,940 107 Payroll Transfers In 19 42698 2.5%54,124 43,718 54,124 54,124 54,124 54,124 108 Payroll Transfers In 21 42698 2.5%10,804 11,210 10,804 10,804 10,804 10,804 109 Payroll Transfers In 22 42698 2.5%189,872 198,790 189,872 189,872 189,872 189,872 110 Total Payroll and Related (3,312,551)(3,769,572)(3,958,743)(4,118,349)(4,285,974)(4,462,219) 111 General Services Dept 10 2.5%(350,490)(387,290)(396,972)(406,897)(417,069)(427,496) 112 Administrative Dept 11 2.5%(30,618)(30,618)(31,383)(32,168)(32,972)(33,796) 113 Planning & Development Dept 12 2.5%(293,780)(393,780)(293,780)(301,124)(308,652)(316,369) 114 Town Secretary Dept 13 2.5%(42,352)(45,352)(46,486)(47,648)(48,839)(50,060) 115 Fire Department Dept 14 2.5%(77,628)(78,366)(80,325)(82,333)(84,392)(86,501) 116 Municipal Court Dept 15 2.5%(117,403)(130,403)(133,663)(137,005)(140,430)(143,941) 117 Public Works Dept 16 2.5%(97,000)(97,000)(99,425)(101,911)(104,458)(107,070) 118 Facilities Maintenance Dept 17 2.5%(19,303)(56,303)(57,710)(59,153)(60,632)(62,147) 119 Finance Department Dept 18 2.5%(38,371)(38,371)(39,331)(40,314)(41,322)(42,355) 120 Parks & Recreations Dept 19 2.5%(50,875)(57,050)(58,476)(59,938)(61,437)(62,973) 121 Information Technology Dept 20 2.5%(52,415)(106,065)(108,717)(111,435)(114,220)(117,076) 122 Human Resources Dept 21 2.5%(18,025)(20,580)(21,095)(21,622)(22,162)(22,716) 123 Communications Dept 22 2.5%(8,100)(8,100)(8,303)(8,510)(8,723)(8,941)DRAFT97 REVISION 5 ESTIMATED PROPOSED 1 2 3 4 FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 TOWN OF WESTLAKEFIVE YEAR FORECASTAll Municipal Funds DESCRIPTION 124 Police Services Dept 23 2.5%(898,486)(915,104)(937,982)(961,431)(985,467)(1,010,104) 125 Additional Infrastructure Inspection Expenditure fixed 0 0 0 0 0 0 126 Total Service Expenditures (2,094,846)(2,364,382)(2,313,647)(2,371,488)(2,430,775)(2,491,544) 127 Office Rent 0.0%(141,706)(339,150)(339,150)(339,150)(339,150)(339,150) 129 Electric Service 0.0%(22,000)(59,850)(59,850)(59,850)(59,850)(59,850) 131 Electric Service - Fire Station 2.5%(4,430)(4,430)(4,541)(4,654)(4,771)(4,890) 132 Electric Service - Public Works 2.5%(2,035)(2,035)(2,086)(2,138)(2,191)(2,246) 133 Electric Service - Parks/Rec 2.5%(8,780)(8,780)(9,000)(9,224)(9,455)(9,691) 134 Electric Service - Parchman 2.5%(50)(50)(51)(53)(54)(55) 135 Telephone Service - Town 2.5%(5,750)(5,750)(5,894)(6,041)(6,192)(6,347) 136 Telephone Service - Fire Dept 2.5%(4,295)(4,295)(4,402)(4,512)(4,625)(4,741) 137 Telephone Service - Court 2.5%0 0 0 0 0 0 138 Internet Service - Town 2.5%(7,600)(7,600)(7,790)(7,985)(8,184)(8,389) 139 Internet Service - Fire Dept 2.5%(850)(850)(871)(893)(915)(938) 140 Internet Service - Court 2.5%0 0 0 0 0 0 141 Internet Service - Facilities 2.5%(500)(500)(513)(525)(538)(552) 142 Water Service - Town 2.5%0 0 0 0 0 0 143 Water Service - Fire Dept 2.5%(2,450)(2,450)(2,511)(2,574)(2,638)(2,704) 144 Water Service - ROW Irrigation 2.5%(135,000)(135,000)(138,375)(141,834)(145,380)(149,015) 145 Water Service - Parks & Rec 2.5%(660)(660)(677)(693)(711)(729) 146 Gas Service - Town 2.5%0 0 0 0 0 0 147 Gas Service - Fire Station 2.5%(1,500)(1,500)(1,538)(1,576)(1,615)(1,656) 148 Total Rent & Utilities (337,606)(572,900)(577,248)(581,704)(586,271)(590,953) 149 General Services 10 2.5%(30,042)(30,042)(30,793)(31,563)(32,352)(33,161) 150 Administrative 11 2.5%(4,310)(4,310)(4,418)(4,528)(4,641)(4,757) 151 Planning & Development 12 2.5%(28,300)(28,300)(29,008)(29,733)(30,476)(31,238) 152 Town Secretary 13 2.5%(3,773)(3,773)(3,867)(3,964)(4,063)(4,164) 153 Fire Department 14 2.5%(69,647)(69,647)(71,388)(73,173)(75,002)(76,877) 154 Municipal Court 15 2.5%(12,426)(12,351)(12,660)(12,976)(13,301)(13,633) 155 Public Works 16 2.5%(4,376)(4,376)(4,486)(4,598)(4,713)(4,830) 156 Facilities Maintenance 17 2.5%(17,178)(29,178)(29,907)(30,655)(31,422)(32,207) 157 Finance Department 18 2.5%(6,340)(6,340)(6,499)(6,661)(6,827)(6,998) 158 Parks & Recreations 19 2.5%(7,645)(9,645)(9,886)(10,133)(10,387)(10,646) 159 Information Technology 20 2.5%(5,850)(5,850)(5,996)(6,146)(6,300)(6,457) 160 Human Resources 21 2.5%(3,270)(4,270)(4,377)(4,486)(4,598)(4,713) 161 Communications 22 2.5%(7,500)(7,500)(7,688)(7,880)(8,077)(8,279) 162 Total Supplies (200,657)(215,582)(220,971)(226,496)(232,158)(237,962) 163 General Services 10 2.5%(26,578)(26,578)(27,242)(27,923)(28,622)(29,337) 164 Planning & Development 12 2.5%(504)(504)(517)(530)(543)(556) 165 Fire Department 14 2.5%(8,395)(8,395)(8,605)(8,820)(9,040)(9,267) 166 Municipal Court 15 2.5%(530)(530)(543)(557)(571)(585) 167 Facilities Maintenance 17 2.5%(372)(372)(381)(391)(401)(411) 168 Total Insurance (36,379)(36,379)(37,288)(38,221)(39,176)(40,156) 169 Fire Department 14 2.5%(56,696)(70,595)(66,533)(68,529)(70,585)(72,702) 170 Municipal Court 15 2.5%(600)(600)(615)(630)(646)(662) 171 Public Works 16 2.5%(38,295)(38,295)(39,252)(40,234)(41,240)(42,271) 172 Facilities Maintenance 17 2.5%(29,910)(34,220)(35,076)(35,952)(36,851)(37,772) 173 Parks & Recreations 19 2.5%(59,500)(59,500)(60,988)(62,512)(64,075)(65,677) 174 Total Repair & Maintenance (185,001)(203,210)(202,463)(207,857)(213,397)(219,084) 175 General Service Debt 10 2.5%(36,678)(36,678)(36,678)(36,678)(36,678)(36,678) 176 K-5 Westlake Reserve Slots fixed (300,000)(300,000)(300,000)(300,000)(300,000)(300,000) 177 Total Debt (336,678)(336,678)(336,678)(336,678)(336,678)(336,678) 178 Capital Operating Impact - Facilities fixed 0 0 (8,747)(133,632)(106,141)(103,725) 179 Capital Operating Impact - Roads fixed 0 0 0 0 (216,268)(221,506) 180 Total Capital Operating Impact 0 0 (8,747)(133,632)(322,409)(325,231) 181 Planning & Development 12 2.5%(485)(485)(497)(510)(522)(535) 182 Fire Department 14 2.5%(15,900)(27,900)(15,900)(16,377)(16,868)(17,374) 183 Municipal Court 15 2.5%(325)(325)(333)(341)(350)(359) 184 Public Works 16 2.5%(500)(500)(513)(525)(538)(552) 185 Facilities Maintenance 17 2.5%(1,500)(175,000)(1,500)(1,538)(1,576)(1,615) 186 Finance Department 18 2.5%(2,800)(2,800)(2,870)(2,942)(3,015)(3,091) 187 Parks & Recreations 19 2.5%(500)(1,000)(1,025)(1,051)(1,077)(1,104)DRAFT98 REVISION 5 ESTIMATED PROPOSED 1 2 3 4 FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 TOWN OF WESTLAKEFIVE YEAR FORECASTAll Municipal Funds DESCRIPTION 188 Total Capital Outlay (22,010)(208,010)(22,638)(23,283)(23,947)(24,630) 189 Transfer Out - ED 210 ends 15/16 fixed (35,758)0 0 0 0 0 190 Transfer Out - GMR 600 linked to GMR (350,000)(350,000)(550,000)(350,000)(225,000)(350,000) 191 Transfer Out - VMR 605 linked to VMR (110,000)0 0 (25,000)(35,000)(25,000) 192 Transfer Out - DS 300 linked to DS (576,663)(754,035)(432,237)(432,237)(432,237)(432,237) 193 Transfers Out - Operating (1,072,422)(1,104,035)(982,237)(807,237)(692,237)(807,237) 194 Transfer Out - CP 410 (Entrada/Granada)linked to dept12 X 0 0 (959,220)(340,956)(163,292)(163,292) 195 Planning & Development (Add'l personnel)0 0 315,395 324,857 334,603 344,641 196 Keep all Entrada/Granada fees 0 0 643,825 16,099 (171,311)(181,349) 197 Transfers Out - Non Operating 0 0 0 0 0 0 198 Total Expenditures & Transfers Out (7,598,149)(8,810,747)(8,660,660)(8,844,945)(9,163,022)(9,535,695) 199 200 NET R&TI Over(Under) E&TO 960,592 173,107 778,681 (165,628)(309,801)(568,179) 201 Beginning Fund Balance 7,240,729 8,201,322 8,374,429 9,153,110 8,987,482 8,677,681 202 Ending Fund Balance 8,201,322 8,374,429 9,153,110 8,987,482 8,677,681 8,109,501 203 Restricted/Committed/Assigned 0.0%689,185 689,185 689,185 689,185 689,185 689,185 204 Unassigned Ending Balance 7,512,137 7,685,244 8,463,925 8,298,297 7,988,496 7,420,316 205 $ per Day for Operations (including GMR transfer)20,817$ 24,139$ 23,728$ 24,233$ 25,104$ 26,125$ 206 Operating Days 361 318 357 342 318 284 226 227 228 CEMETERY FUND 229 Section Sales 2.5%11,125 11,125 11,402 11,686 11,977 12,275 230 Perpetual Care - Section 15%2.5%150 150 154 158 161 166 231 Perpetual Care-interment 100 %2.5%50 50 51 53 54 55 232 Marker Sales 2.5%250 250 256 263 269 276 233 Contractor Fee 2.5%350 350 359 368 377 386 234 Interest Income 2.5%120 120 123 126 129 132 235 Total Revenues 12,045 12,045 12,345 12,652 12,967 13,290 236 Contract Services 2.5%(250)(250)(256)(263)(269)(276) 237 Irrigation R&M 2.5%(250)(250)(256)(263)(269)(276) 238 Contract Landscaping 2.5%(3,625)(3,625)(3,716)(3,809)(3,904)(4,001) 239 Computer Eqpmt/Software 2.5%(250)(250)(256)(263)(269)(276) 240 Grounds R&M 2.5%(250)(250)(256)(263)(269)(276) 241 Training/Meetings/Seminars 2.5%(250)(250)(256)(263)(269)(276) 242 Dues & Memberships 2.5%(100)(100)(103)(105)(108)(110) 243 Cost of Sales - Cemetery Lots 2.5%(700)(700)(718)(735)(754)(773) 244 Total Expenditures (5,675)(5,675)(5,817)(5,962)(6,111)(6,264) 245 246 NET R&TI Over(Under) E&TO 6,370 6,370 6,528 6,690 6,856 7,026 247 Beginning Fund Balance 154,738 161,108 167,478 174,006 180,696 187,552 248 Ending Fund Balance 161,108 167,478 174,006 180,696 187,552 194,579 249 Restricted/Committed/Assigned 161,108 167,478 174,006 180,696 187,552 194,579 250 Unassigned Ending Balance 0 0 0 0 0 0 257 258 259 UTILITY FUND 260 Water Revenue 2.5%2,516,326 2,541,488 2,604,771 2,669,630 2,736,104 2,804,233 261 DS - Hillwood Service Area 2.5%48,000 48,000 49,195 50,420 51,676 52,962 262 DS - Town Service Area Accts 2.5%43,000 43,000 44,071 45,168 46,293 47,445 263 Waste Management 2.5%5,252 5,305 5,437 5,572 5,711 5,853 264 Sewer Revenue - Westlake 2.5%722,817 730,044 748,222 766,853 785,947 805,518 265 Sewer Revenue - Keller 2.5%1,248 1,260 1,291 1,324 1,356 1,390 266 Water Tap Fees 2.5%21,426 21,640 22,179 22,731 23,297 23,877 267 Sewer Tap Fees 2.5%10,764 10,872 11,143 11,420 11,705 11,996 268 Fort Worth Impact fees 2.5%50,430 50,935 52,203 53,503 54,835 56,201 269 Charge For Service Total 3,419,262 3,452,544 3,538,513 3,626,622 3,716,924 3,809,476 270 Meter Repair & Replacement 2.5%1,970 1,970 2,019 2,069 2,121 2,174 271 Interest Income 2.5%6,550 6,550 6,713 6,880 7,052 7,227 272 Duct Bank Leases 2.5%30,964 30,964 31,735 32,525 33,335 34,165 273 TRA Wastewater Settle-Up 2.5%91,655 91,655 93,937 96,276 98,674 101,130DRAFT 99 REVISION 5 ESTIMATED PROPOSED 1 2 3 4 FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 TOWN OF WESTLAKEFIVE YEAR FORECASTAll Municipal Funds DESCRIPTION 274 Duct Bank Permit Fees - other 2.5%15,500 15,500 15,886 16,282 16,687 17,102 275 Duct Bank Permit Fees - Vaquer 2.5%12,400 12,400 12,709 13,025 13,350 13,682 276 Duct Bank Permit Fees - Terra 2.5%6,200 6,200 6,354 6,513 6,675 6,841 277 Duct Bank Permit Fees - Granada 2.5%40,300 40,300 41,303 42,332 43,386 44,466 278 Duct Bank Permit Fees - Carlyle 2.5%3,100 3,100 3,177 3,256 3,337 3,420 279 Insurance Refund/Equity Return 2.5%1,650 1,683 1,725 1,768 1,812 1,857 280 Misc Reimbursements 2.5%675 675 692 709 727 745 281 Misc Revenue Dept 16 2.5%6,120 6,120 6,272 6,429 6,589 6,753 282 Administrative CC Fee 2.5%280 286 293 300 307 315 283 Total Misc Income 217,364 217,403 222,816 228,364 234,050 239,878 284 Total Revenues & Transfers In 3,636,626 3,669,947 3,761,329 3,854,986 3,950,975 4,049,354 285 286 PR Transfer Out 2.5%(404,494)(431,755)(442,548)(453,612)(464,952)(476,576) 289 Total Payroll and Related (404,494)(431,755)(442,548)(453,612)(464,952)(476,576) 290 Office Rent 2.5%(30,675)(72,675)(72,675)(72,675)(72,675)(72,675) 292 Electric Service 2.5%(3,560)(12,825)(12,825)(12,825)(12,825)(12,825) 294 Telephone Service Dept 10 2.5%(1,100)(1,100)(1,128)(1,156)(1,185)(1,214) 295 Telephone Service Dept 16 2.5%(2,000)(2,000)(2,050)(2,101)(2,154)(2,208) 297 Water - Pump Station Dept 16 2.5%(20,600)(20,600)(21,115)(21,643)(22,184)(22,739) 298 Electric - Pump Station Dept 16 2.5%(72,100)(72,100)(73,903)(75,750)(77,644)(79,585) 299 Electric - Lift Station Dept 16 2.5%(2,678)(2,678)(2,745)(2,814)(2,884)(2,956) 302 Internet Service Dept 10 2.5%(1,600)(1,600)(1,640)(1,681)(1,723)(1,766) 303 Total Rent & Utilities (134,313)(185,578)(188,080)(190,644)(193,273)(195,967) 306 Mechanical Equipment 2.5%(1,000)(1,000)(1,025)(1,051)(1,077)(1,104) 308 Water Meters /Equipment 2.5%(15,000)(15,000)(15,375)(15,759)(16,153)(16,557) 309 Water Taps 2.5%(8,780)(8,780)(9,000)(9,224)(9,455)(9,691) 310 Total Capital Outlay (24,780)(24,780)(25,400)(26,034)(26,685)(27,352) 311 Insurance General Liability 2.5%(450)(450)(461)(473)(485)(497) 312 Insurance Automobile 2.5%(2,500)(2,500)(2,563)(2,627)(2,692)(2,760) 313 Insurance Property 2.5%(5,300)(5,300)(5,433)(5,568)(5,708)(5,850) 314 Total lnsurance (8,250)(8,250)(8,456)(8,668)(8,884)(9,106) 318 WaterTower Landscape R&M 2.5%(7,000)(7,000)(7,175)(7,354)(7,538)(7,727) 319 Water Main R&M 2.5%(34,600)(34,600)(35,465)(36,352)(37,260)(38,192) 320 Water Tower R&M 2.5%(1,000)(1,000)(1,025)(1,051)(1,077)(1,104) 321 Sewer Main R&M 2.5%(18,000)(18,000)(18,450)(18,911)(19,384)(19,869) 322 Pump Station Landscape R&M 2.5%(13,500)(13,500)(13,838)(14,183)(14,538)(14,901) 323 Lift Station R&M 2.5%(6,000)(6,000)(6,150)(6,304)(6,461)(6,623) 324 Instrument R&M 2.5%(9,750)(9,750)(9,994)(10,244)(10,500)(10,762) 325 Ground Storage Tank R&M 2.5%(2,300)(2,300)(2,358)(2,416)(2,477)(2,539) 326 Generator R&M 2.5%(4,000)(4,000)(4,100)(4,203)(4,308)(4,415) 327 Pump Station R&M 2.5%(22,500)(22,500)(23,063)(23,639)(24,230)(24,836) 328 Duct Bank R&M 2.5%(4,350)(4,350)(4,459)(4,570)(4,684)(4,802) 330 Meter Repair & Replacement 2.5%(102,000)(25,000)(25,625)(26,266)(26,922)(27,595) 334 Vehicle R&M 2.5%(1,000)(1,000)(1,025)(1,051)(1,077)(1,104) 335 Total Repair and Maintenance lnsurance (226,000)(149,000)(152,725)(156,543)(160,457)(164,468) 336 Bank Service Charges 2.5%(2,600)(2,600)(2,665)(2,732)(2,800)(2,870) 337 Engineering 2.5%(775)(775)(794)(814)(835)(855) 338 Water Utility Engineering 2.5%(35,000)(35,000)(35,875)(36,772)(37,691)(38,633) 339 Auditor 2.5%(6,750)(6,750)(6,919)(7,092)(7,269)(7,451) 341 Attorney - Boyle & Lowry 2.5%(15,000)(15,000)(15,375)(15,759)(16,153)(16,557) 342 Attorney - Lloyd Gosselink 2.5%(10,000)(10,000)(10,250)(10,506)(10,769)(11,038) 343 Contract Labor 2.5%(5,000)(5,000)(5,125)(5,253)(5,384)(5,519) 344 Contract Services 2.5%(4,300)(4,300)(4,408)(4,518)(4,631)(4,746) 345 TRA-Wastewater Treatment 2.5%(340,000)(340,000)(348,500)(357,213)(366,143)(375,296) 346 Southlake-Wastewater Treatment 2.5%(440,000)(90,000)(92,250)(94,556)(96,920)(99,343) 347 Testing-Water/Bacteria/Rgltry 2.5%(10,000)(10,000)(10,250)(10,506)(10,769)(11,038) 348 Utility Billing 2.5%(25,000)(25,000)(25,625)(26,266)(26,922)(27,595) 349 Line Location 2.5%(5,390)(5,390)(5,525)(5,663)(5,804)(5,950) 350 Application Software Maint.2.5%(10,750)(10,750)(11,019)(11,294)(11,577)(11,866) 351 Keller Waste Water 2.5%(1,300)(1,300)(1,333)(1,366)(1,400)(1,435) 352 Mobile Phone 2.5%(2,000)(2,000)(2,050)(2,101)(2,154)(2,208) 353 Misc Rental/Lease 2.5%(500)(500)(513)(525)(538)(552)DRAFT100 REVISION 5 ESTIMATED PROPOSED 1 2 3 4 FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 TOWN OF WESTLAKEFIVE YEAR FORECASTAll Municipal Funds DESCRIPTION 354 Travel Airfare 2.5%(800)(800)(820)(841)(862)(883) 355 Travel Car Rental/Parking 2.5%(100)(100)(103)(105)(108)(110) 356 Travel Lodging 2.5%(1,000)(1,000)(1,025)(1,051)(1,077)(1,104) 357 Travel Meals 2.5%(100)(100)(103)(105)(108)(110) 359 Training/Seminars/Meetings 2.5%(3,000)(3,000)(3,075)(3,152)(3,231)(3,311) 360 Dues & Subscriptions 2.5%(470)(470)(482)(494)(506)(519) 361 Printing 2.5%(1,130)(1,130)(1,158)(1,187)(1,217)(1,247) 362 Courier Service 2.5%(200)(200)(205)(210)(215)(221) 363 Total Service (921,165)(571,165)(585,444)(600,080)(615,082)(630,459) 365 Safety Supplies 2.5%(100)(100)(103)(105)(108)(110) 366 Misc Hand Tools 2.5%(1,000)(1,000)(1,025)(1,051)(1,077)(1,104) 367 Chemical Supplies 2.5%(350)(350)(359)(368)(377)(386) 368 Office Supplies 2.5%(1,550)(1,550)(1,589)(1,628)(1,669)(1,711) 370 Postage & Shipping 2.5%(400)(400)(410)(420)(431)(442) 374 Vehicle Fuel 2.5%(3,000)(3,000)(3,075)(3,152)(3,231)(3,311) 375 Uniforms 2.5%(500)(500)(513)(525)(538)(552) 376 Capital Operating Impact - Utility fixed 0 0 (25,956)(26,735)(27,537)(28,363) 377 Total Supplies (10,905)(6,900)(33,029)(33,984)(34,967)(35,979) 378 Water Purchases 2.5%(890,000)(934,500)(957,863)(981,809)(1,006,354)(1,031,513) 379 Water Service Charge 2.5%(600)(600)(615)(630)(646)(662) 380 Peak Payment 2.5%(390,000)(409,500)(419,738)(430,231)(440,987)(452,011) 381 Total Water Purchase Expense (1,280,600)(1,344,600)(1,378,215)(1,412,670)(1,447,987)(1,484,187) 382 Transfer Out - UMR 510 fixed (300,000)(300,000)(100,000)(100,000)(100,000)(100,000) 384 Transfer Out - VMR Fund 605 fixed (8,333)(8,333)(8,333)(8,333)(8,333)(8,333) 385 Transfer Out - GF 100 Impact Fees 1.5%(37,500)(50,430)(51,186)(51,954)(52,734)(53,525) 386 Transfer Out - GF 100 Loan Repymt ends 15/16 fixed (256,245)0 0 0 0 0 387 Total Transfers Out (602,078)(358,763)(159,520)(160,288)(161,067)(161,858) 388 Fort Worth Payment - Phase I 0.0%(888,158)(888,158)0 0 0 0 389 Fort Worth Payment - Phase II (Engineering)0.0%(226,532)0 0 0 0 0 390 DS - Principal Keller OH Storage schedule (99,336)(104,143)(108,950)(113,756)(120,165)0 391 DS - Interest Keller OH Storage schedule (20,542)(16,395)(11,986)(7,393)(2,523)0 392 DS - Hillwood Service Area 2.5%(48,240)(48,240)(49,446)(50,682)(51,949)(53,248) 393 DS - Town Service Area 2.5%(43,215)(43,215)(44,295)(45,403)(46,538)(47,701) 394 DS - Principal - 2013 CO Ground Storage Tank schedule (21,450)(22,000)(22,000)(22,550)(23,650)(23,650) 395 DS - Interest - 2013 CO Ground Storage Tank schedule (33,896)(33,461)(33,021)(32,576)(32,114)(31,582) 396 Total Debt (1,381,368)(1,155,611)(269,699)(272,360)(276,939)(156,181) 397 Total Expenditures & Transfers Out (4,993,954)(4,236,402)(3,243,115)(3,314,884)(3,390,295)(3,342,135) 398 399 NET R&TI Over(Under) E&TO (1,357,328)(566,455)518,213 540,102 560,680 707,219 400 Beginning Fund Balance 3,226,933 1,869,605 1,303,150 1,821,363 2,361,465 2,922,145 401 Ending Fund Balance 1,869,605 1,303,150 1,821,363 2,361,465 2,922,145 3,629,364 402 Restricted/Committed/Assigned 1.5%1,266,461 310,669 313,994 317,763 323,477 203,882 403 Unassigned Ending Balance 603,144 992,481 1,507,369 2,043,702 2,598,668 3,425,482 404 Operating Expenditures 4,367,096 3,852,859 3,058,196 3,128,562 3,202,542 3,152,924 405 $ per Day for Operations 11,965 10,556 8,379 8,571 8,774 8,638 406 Operating Days 156 123 217 276 333 420 424 425 426 UTILITY MAINT & REPLACEMENT 427 Interest Income vision 2,370 2,370 125 125 125 125 428 Contributions - GW Telecomunications DB vision 0 260,400 0 0 0 0 429 Transfers In from UF 500 vision 300,000 300,000 100,000 100,000 100,000 100,000 430 Total Revenues & Transfers In 302,370 562,770 100,125 100,125 100,125 100,125 431 432 Repaint Ground Storage Tank vision 0 (100,000)0 0 0 0 433 GW Telecomunications Ductbank vision 0 (720,000)0 0 0 0 434 Sewer Easement Cleaning Machin vision (45,000)0 0 0 0 0 435 Pump Station Equipment vision 0 (87,500)0 0 0 0 436 Total Expenditures & Transfers Out (45,000)(907,500)0 0 0 0 437 438 NET R&TI Over(Under) E&TO 257,370 (344,730)100,125 100,125 100,125 100,125DRAFT 101 REVISION 5 ESTIMATED PROPOSED 1 2 3 4 FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 TOWN OF WESTLAKEFIVE YEAR FORECASTAll Municipal Funds DESCRIPTION 439 Beginning Fund Balance 420,560 677,930 333,200 433,325 533,450 633,575 440 Ending Fund Balance 677,930 333,200 433,325 533,450 633,575 733,700 441 Restricted/Committed/Assigned 677,930 333,200 433,325 533,450 633,575 733,700 442 Assigned Ending Balance (projected)0 0 0 0 0 0 449 450 451 GENERAL MAINT & REPLACEMENT 452 Firefighter Equipment Fees dept 14 vision 6,000 6,000 2,000 2,000 2,000 2,000 454 Ladder Pump dept 14 vision 1,550 1,550 1,750 1,750 1,750 1,750 455 Fire Dept Bldg Replacement dept 14 vision 14,995 0 0 0 0 0 456 Transfer in from GF dept 88 vision 350,000 350,000 550,000 350,000 225,000 350,000 457 Total Revenues & Transfers In 372,545 357,550 553,750 353,750 228,750 353,750 458 459 Expenditures dept 14 vision (44,500)0 0 0 0 0 460 Expenditures dept 16 vision (67,800)(58,000)(304,450)(60,000)0 0 461 Expenditures dept 17 vision (224,125)(298,700)(131,000)(215,000)(176,000)(218,000) 462 Expenditures dept 19 vision (22,000)(22,000)(10,000)(20,000)(10,000)(100,000) 463 Expenditures dept 20 vision (77,410)(117,500)(112,000)(45,000)(45,000)(45,000) 464 Transfers Out dept 99 vision 0 0 0 0 0 0 465 Total Expenditures & Transfers Out (435,835)(496,200)(557,450)(340,000)(231,000)(363,000) 466 467 NET R&TI Over(Under) E&TO (63,290)(138,650)(3,700)13,750 (2,250)(9,250) 468 Beginning Fund Balance 209,069 145,779 7,129 3,429 17,179 14,929 469 Ending Fund Balance 145,779 7,129 3,429 17,179 14,929 5,679 470 Restricted/Committed/Assigned 145,779 7,129 3,429 17,179 14,929 5,679 471 Unassigned Ending Balance 0 0 0 0 0 0 478 479 480 VEHICLE MAINT & REPLACEMENT 481 Transfer in from GF 100 vision 110,000 0 0 25,000 35,000 25,000 482 Sales of Surplus vision 8,700 0 0 0 0 0 483 Interst Income vision 550 550 200 200 200 200 484 Transfer in from UF 500 vision 8,333 8,333 8,333 8,333 8,333 8,333 485 Total Revenues & Transfers In 127,583 8,883 8,533 33,533 43,533 33,533 486 487 Fire Vehicles dept 14 vision 0 (55,000)0 (110,000)0 (1,400,000) 488 Court Vehicle dept 15 vision 0 0 (50,000)0 0 0 489 Public Works Vehicle dept 16 vision 0 0 0 0 0 (50,000) 490 Facilities Vehicles dept 17 vision 0 0 0 0 (50,000)0 491 Total Expenditures & Transfers Out 0 (55,000)(50,000)(110,000)(50,000)(1,450,000) 492 493 NET R&TI Over(Under) E&TO 127,583 (46,117)(41,467)(76,467)(6,467)(1,416,467) 494 Beginning Fund Balance 50,031 177,615 131,498 90,031 13,564 7,098 495 Ending Fund Balance 177,615 131,498 90,031 13,564 7,098 (1,409,369) 496 Restricted/Committed/Assigned 177,615 131,498 90,031 13,564 7,098 (1,409,369) 497 Unassigned Ending Balance 0 0 0 0 0 0 516 517 518 VISITORS ASSOCIATION FUND 519 Hotel Tax (Marriott) 2.5%793,000 808,860 829,001 849,643 870,799 892,482 520 Hotel Tax (Deloitte)2.5%32,000 32,640 33,453 34,286 35,139 36,014 521 Hotel Tax (Entrada) (50% occupancy)fixed 0 0 0 0 0 400,000 522 Total Hotel Tax 825,000 841,500 862,453 883,928 905,938 1,328,496 523 General Services dept 10 0.0%3,735 3,735 3,735 3,735 3,735 3,735 524 Historical Board dept 24 0.0%11,000 11,000 11,000 11,000 11,000 11,000 525 Public Arts dept 25 0.0%65 65 65 65 65 65 526 Arbor Day dept 26 0.0%10,000 10,000 10,000 10,000 10,000 10,000 527 Total Other Revenues 24,800 24,800 24,800 24,800 24,800 24,800 528 Total Revenues & Transfers In 849,800 866,300 887,253 908,728 930,738 1,353,296 529 DRAFT102 REVISION 5 ESTIMATED PROPOSED 1 2 3 4 FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 TOWN OF WESTLAKEFIVE YEAR FORECASTAll Municipal Funds DESCRIPTION 530 Office Rent 3.0%(30,675)(72,675)(72,675) (72,675) (72,675) (72,675) 532 Electric Service 3.0%(3,560)(12,825)(12,825) (12,825) (12,825) (12,825) 534 Telephone Service 3.0%(1,000)(1,000)(1,030) (1,061) (1,093) (1,126) 535 Internet Service 3.0%(1,250)(1,250)(1,288) (1,326) (1,366) (1,407) 536 Total Rent and Utilities (36,485)(87,750)(87,818)(87,887)(87,959)(88,032) 537 PR Transfer Out (490,920)(500,691)(500,691)(500,691)(500,691)(500,691) 538 Total PR Transfer Out (490,920)(500,691)(500,691)(500,691)(500,691)(500,691) 539 General Services dept 10 0.0%(146,000)(146,000)(146,000)(146,000)(146,000)(146,000) 540 Communications dept 22 0.0%(80,295)(105,295)(105,295)(105,295)(105,295)(105,295) 541 Historical Board dept 24 0.0%(10,175)(10,175)(10,175)(10,175)(10,175)(10,175) 542 Public Arts dept 25 0.0%(3,870)(3,870)(3,870)(3,870)(3,870)(3,870) 543 Arbor Day dept 26 0.0%(2,000)(2,000)(2,000)(2,000)(2,000)(2,000) 544 Total Service (242,340)(267,340)(267,340)(267,340)(267,340)(267,340) 545 General Services dept 10 0.0%(14,500)(14,500)(14,500)(14,500)(14,500)(14,500) 546 Communications dept 22 0.0%(100)(100)(100)(100)(100)(100) 547 Historical Board dept 24 0.0%(925)(925)(925)(925)(925)(925) 548 Public Arts dept 25 0.0%(1,130)(1,130)(1,130)(1,130)(1,130)(1,130) 549 Arbor Day dept 26 0.0%(750)(750)(750)(750)(750)(750) 550 Total Supplies (17,405)(17,405)(17,405)(17,405)(17,405)(17,405) 551 Transfer Out - GF 100 Dept 22 exp 3.0%(13,300)(15,600)(16,068)(16,550)(17,047)(17,558) 552 Transfer Out - DS 300 3.0%(142,250)(142,250)(146,518)(150,913)(155,440)(160,104) 553 Total Transfers Out (155,550)(157,850)(162,586)(167,463)(172,487)(177,662) 554 Total Expenditures & Transfers Out (942,700)(1,031,036)(1,035,839)(1,040,786)(1,045,882)(1,051,130) 555 556 NET R&TI Over(Under) E&TO (92,900)(164,736)(148,586)(132,058)(115,144)302,166 557 Beginning Fund Balance 1,082,882 989,982 825,245 676,659 544,601 429,457 558 Ending Fund Balance 989,982 825,245 676,659 544,601 429,457 731,623 559 Restricted/Committed/Assigned 151,700 142,250 146,518 150,913 155,440 160,104 560 Unassigned Ending Balance 838,282 682,995 530,142 393,688 274,017 571,519 568 569 570 4B ECONOMIC DEVELOPMENT FUND 571 Sales tax (on-going)3.0%1,137,500 1,137,500 1,205,250 1,243,126 1,278,534 1,315,004 572 Sales tax (one-time)fixed 0 0 0 0 0 0 574 Total Revenues & Transfers In 1,137,500 1,137,500 1,205,250 1,243,126 1,278,534 1,315,004 575 576 Transfer Out - DS 300 3.0%(1,137,500)(1,137,500)#(1,205,250)(1,243,126)(1,278,534)(1,315,004) 577 Total Expenditures & Transfers Out (1,137,500)(1,137,500)(1,205,250)(1,243,126)(1,278,534)(1,315,004) 578 579 NET R&TI Over(Under) E&TO 0 0 0 0 0 0 580 Beginning Fund Balance 0 0 0 0 0 0 581 Ending Fund Balance 0 0 0 0 0 0 582 Restricted/Committed/Assigned 0 0 0 0 0 0 583 Unassigned Ending Balance 0 0 0 0 0 0 590 591 592 ECONOMIC DEVELOPMENT FUND 593 General Sales Tax 0.0%102,000 102,000 102,000 102,000 102,000 102,000 594 Hotel/Motel Tax 0.0%32,000 32,320 32,320 32,320 32,320 32,320 595 Economic Development for WA 10K/Lot schedule 530,000 980,000 650,000 400,000 300,000 300,000 596 Transfers In ends 15/16 35,758 0 0 0 0 0 597 Total Revenues & Transfers In 699,758 1,114,320 784,320 534,320 434,320 434,320 598 599 ED Principal - Fidelity 1 End FY2016 (30,237)0 0 0 0 0 600 ED Interest - Fidelity 1 End FY2016 (5,522)0 0 0 0 0 601 ED - Deloitte Sales Tax 0.0%(102,000)(102,000)(102,000)(102,000)(102,000)(102,000) 602 ED - Deloitte Hotel Tax 53,000 0.0%(32,000)#(32,320)(32,320)(32,320)(32,320)(32,320) 603 Transfer Out - WAE 412 schedule (530,000)(980,000)(650,000)(400,000)(300,000)(300,000) 604 Total Expenditures & Transfers Out (699,758)(1,114,320)(784,320)(534,320)(434,320)(434,320) 605 606 NET R&TI Over(Under) E&TO 0 0 0 0 0 0DRAFT 103 REVISION 5 ESTIMATED PROPOSED 1 2 3 4 FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 TOWN OF WESTLAKEFIVE YEAR FORECASTAll Municipal Funds DESCRIPTION 607 Beginning Fund Balance 0 0 0 0 0 0 608 Ending Fund Balance 0 0 0 0 0 0 609 Restricted/Committed/Assigned 0 0 0 0 0 0 610 Unassigned Ending Balance 0 0 0 0 0 0 616 617 618 PUBLIC IMPROVEMENT DISTRICT 619 Inspection Fees 0.0%743,800 0 0 0 0 0 622 Development Fees (Platting)0.0%8,700 0 0 0 0 0 623 Miscellaneous Reimbursments 0.0%53,000 0 0 0 0 0 624 Total Revenues & Transfers In 805,500 0 0 0 0 0 625 626 Engineering 0.0%(63,120)0 0 0 0 0 627 Filing Fees 0.0%(200)0 0 0 0 0 628 Consultant Fees 0.0%(147,575)0 0 0 0 0 631 Boyle & Lowry 0.0%(9,265)0 0 0 0 0 632 Admin Fees 0.0%(11,150)0 0 0 0 0 635 Construction Expense 0.0%(40,000)0 0 0 0 0 636 Total Expenditures & Transfers Out (271,310)0 0 0 0 0 637 638 NET R&TI Over(Under) E&TO 534,190 0 0 0 0 0 639 Beginning Fund Balance 180,719 714,909 714,909 714,909 714,909 714,909 640 Ending Fund Balance 714,909 714,909 714,909 714,909 714,909 714,909 641 Restricted/Committed/Assigned 714,909 714,909 714,909 714,909 714,909 714,909 642 Unassigned Ending Balance 0 0 0 0 0 0 648 649 650 LONE STAR FUND 651 Revenues vision 30 30 15 15 15 15 652 Total Revenues & Transfers In 30 30 15 15 15 15 653 654 Expenditures 3.0%0 0 0 0 0 0 655 Total Expenditures & Transfers Out 0 0 0 0 0 0 656 657 NET R&TI Over(Under) E&TO 30 30 15 15 15 15 658 Beginning Fund Balance 13,632 13,662 13,692 13,707 13,722 13,737 659 Ending Fund Balance 13,662 13,692 13,707 13,722 13,737 13,752 660 Restricted/Committed/Assigned 13,662 13,692 13,707 13,722 13,737 13,752 661 Unassigned Ending Balance 0 0 0 0 0 0 679 680 681 DEBT SERVICE FUND - All Other 682 Transfer in - GF 100 0.0%576,663 754,035 942,909 900,541 1,011,825 968,645 684 Transfer In - VA 220 0.0%142,250 142,250 146,518 150,913 155,440 160,104 685 Transfer In - 4B 200 0.0%1,137,500 1,137,500 1,205,250 1,243,126 1,278,534 1,315,004 686 Total Transfers In 1,856,413 2,033,785 2,294,677 2,294,580 2,445,799 2,443,752 687 688 Bank Charge - 2007 GORB Refunding of 2002 (400)(400)(400)(400)(400)(400) 689 DS Principal - Issue 2007 GORB (410,000)(425,000)(40,000)(40,000)(45,000)(50,000) 690 DS Interest - Issue 2007 GORB (291,983)(276,608)(259,608)(258,008)(256,408)(254,608) 691 Bank Charge - 2011 GORB Refunding of 2002/2003 (400)(400)(400)(400)(400)(400) 692 DS Principal - Issue 2011 GORB (100,000)(275,000)(700,000)(715,000)(730,000)(750,000) 693 DS Interest - Issue 2011 GORB (212,400)(207,275)(192,650)(171,425)(149,750)(127,550) 697 Bank Charge - 2013 CO WA Expansion (400)(400)(400)(400)(400)(400) 698 DS Principal - Issue 2013 CO (173,550)(178,000)(178,000)(182,450)(191,350)(191,350) 699 DS Interest - Issue 2013 CO (274,248)(270,732)(267,172)(263,568)(259,830)(255,525) 700 Bank Charge - 2013 GORB Refunding of 2008 (400)(400)(400)(400)(400)(400) 701 DS Principal - Issue 2013 GORB (100,000)(130,000)(125,000)(135,000)(140,000)(145,000) 702 DS Interest - Issue 2013 GORB (42,250)(39,950)(37,400)(34,463)(31,025)(27,463) 703 Bank Charge - 2014 GORB Refunding of 2003 (400)(400)(400)(400)(400)(400)DRAFT104 REVISION 5 ESTIMATED PROPOSED 1 2 3 4 FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 TOWN OF WESTLAKEFIVE YEAR FORECASTAll Municipal Funds DESCRIPTION 704 DS Principal - Issue 2014 GORB (185,000)(5,000)(5,000)(5,000)(5,000)(5,000) 705 DS Interest - Issue 2014 GORB (67,160)(65,220)(65,040)(64,860)(64,680)(64,500) 706 2016-17 CO (FS Land/Bldg) ($60K per $1M) (30yr)($8.4M)0 (159,000)(422,807)(422,807)(422,807)(422,807) 707 2019-20 CO (Roads) 0 0 0 0 (147,949)(147,949) 709 Total Expenditures & Transfers Out (1,858,591)(2,033,785)(2,294,677)(2,294,580)(2,445,799)(2,443,752) 710 711 NET R&TI Over(Under) E&TO (2,178)0 0 0 0 0 712 Beginning Fund Balance 2,178 (0)(0)(0)(0)(0) 713 Ending Fund Balance (0)(0) (0)(0)(0)(0) 714 Restricted/Committed/Assigned (0)(0)(0)(0)(0)(0) 715 Unassigned Ending Balance 0 0 0 0 0 0 721 722 723 DEBT SERVICE FUND - PROPERTY TAX 725 Property Tax CY 2011 CO 161,915 83,572 115,700 117,756 119,716 121,580 730 Total Revenues moved from fund 300 161,915 83,572 115,700 117,756 119,716 121,580 731 732 Bank Charge - 2011 CO MOVED FROM 300 (400)(400)(400)(400)(400)(400) 733 DS Principal - Issue 2011 CO MOVED FROM 300 schedule (100,000)(75,000)(79,000)(83,000)(87,000)(91,000) 734 DS Interest - Issue 2011 CO MOVED FROM 300 schedule (50,277)(38,148)(36,300)(34,356)(32,316)(30,180) 735 Total Expenditures moved from fund 300 (150,677)(113,548)(115,700)(117,756)(119,716)(121,580) 736 737 NET R&TI Over(Under) E&TO 11,238 (29,976)0 0 0 0 738 Beginning Fund Balance 18,738 29,976 0 0 0 0 739 Ending Fund Balance 29,976 0 0 0 0 0 740 Restricted/Committed/Assigned 29,976 0 0 0 0 0 741 Unassigned Ending Balance 0 0 0 0 0 0 759 760 761 CAPITAL PROJECTS FUND 762 764 Interest Income vision 6,000 6,000 6,000 6,000 6,000 6,000 765 NET 6,000 6,000 6,000 6,000 6,000 6,000 770 771 Bond Revenue vision 0 0 0 0 453,000 0 772 S. ROANOKE ROAD RECON & DRAINAGE vision 0 0 0 0 (453,000)0 773 NET 0 0 0 0 0 0 774 775 Cash (Fund Balance)vision 0 0 0 0 0 0 776 SAM SCHOOL ROAD RECON & DRAINANGE vision 0 0 (281,960)0 0 0 777 NET 0 0 (281,960)0 0 0 778 779 Cash (Fund Balance)vision 0 0 0 0 0 0 780 E. DOVE ROAD RECON & DRAINAGE (Vaquero - TB)vision (75,000)(691,085)0 0 0 0 781 NET (75,000)(691,085)0 0 0 0 782 783 Bond Revenue vision 0 0 0 0 300,949 0 784 TRAIL - WESTLAKE ACADEMY TO CEMETARY vision 0 0 0 0 (300,949)0 785 NET 0 0 0 0 0 0 786 787 Bond Revenue vision 0 0 0 290,016 0 0 788 TRAIL - DOVE/PEARSON/ASPEN vision 0 0 0 (290,016)0 0 789 NET 0 0 0 0 0 0 790 791 Bond Revenue vision 0 0 0 0 983,954 0 792 OTTINGER ROAD RECON & DRAINAGE vision 0 0 0 0 (983,954)0 793 NET 0 0 0 0 0 0 794 795 Bond Revenue vision 0 0 0 404,125 0 0 796 PEARSON LANE RECON & DRAINAGE vision 0 0 0 (404,125)0 0 797 NET 0 0 0 0 0 0DRAFT 105 REVISION 5 ESTIMATED PROPOSED 1 2 3 4 FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 TOWN OF WESTLAKEFIVE YEAR FORECASTAll Municipal Funds DESCRIPTION 798 804 Cash (Fund Balance)vision 0 0 0 0 0 0 805 Bond Revenue vision 0 8,500,000 0 0 0 0 806 Contribution Revenue (193) vision 1,998,000 0 0 0 0 0 807 FIRE STATION COMPLEX (539,807) vision (2,098,000)(8,868,000)(359,352)0 0 0 808 NET (100,000)(368,000)(359,352)0 0 0 809 810 Cash (Fund Balance)vision 0 0 0 0 0 0 811 MAINTENANCE AND STORAGE FACILITY vision 0 0 (41,200)0 0 0 812 NET 0 0 (41,200)0 0 0 813 814 Cash vision 0 0 0 0 0 0 815 DOVE ROAD/FM1938 SIGNALIZATION vision (10,000)0 0 0 0 0 816 NET (10,000)0 0 0 0 0 817 818 Contribution Revenue vision 21,850 0 0 0 0 0 819 SOLANA/SH114 SIGNALIZATION vision 0 0 0 0 0 0 820 NET 21,850 0 0 0 0 0 821 822 Contribution Revenue vision 26,400 0 0 0 0 0 823 SOLANA/FM1938 SIGNALIZATION vision 0 0 0 0 0 0 824 NET 26,400 0 0 0 0 0 825 826 WAF Grant 102,200 0 0 0 0 0 827 OUTDOOR LEARNING CENTER (58,200)(44,000)0 0 0 0 828 NET 44,000 (44,000)0 0 0 0 829 830 Total Revenues & Transfers in 2,154,450 8,506,000 6,000 700,141 1,743,903 6,000 832 Total Expenditures & Transfers Out (2,241,200) (9,603,085) (682,512) (694,141) (1,737,903) - 833 NET R&TI Over(Under) E&TO (86,750)(1,097,085)(676,512)6,000 6,000 6,000 834 Beginning Fund Balance 2,144,983 2,058,233 961,148 284,636 290,636 296,636 835 Ending Fund Balance 2,058,233 961,148 284,636 290,636 296,636 302,636 836 Restricted/Committed/Assigned 2,058,233 961,148 284,636 290,636 296,636 302,636 837 Unassigned Ending Balance 0 0 0 0 0 0 845 846 847 WESTLAKE ACADEMY EXPANSION 848 Interest Earned vision 785 785 500 500 500 500 849 Transfer in from ED 200 vision 530,000 980,000 650,000 400,000 300,000 300,000 850 Total Revenues & Transfers In 530,785 980,785 650,500 400,500 300,500 300,500 851 865 Construction Expense vision 0 0 0 0 (450,000)(450,000) 866 Water Service vision (1,500)(1,500)(1,500)(1,500)(1,500)(1,500) 871 Total Expenditures & Transfers Out (1,500)(1,500)(1,500)(1,500)(451,500)(451,500) 872 873 NET R&TI Over(Under) E&TO 529,285 979,285 649,000 399,000 (151,000)(151,000) 874 Beginning Fund Balance 395,753 925,038 1,904,323 2,553,323 2,952,323 2,801,323 875 Ending Fund Balance 925,038 1,904,323 2,553,323 2,952,323 2,801,323 2,650,323 876 Restricted Funds 925,038 1,904,323 2,553,323 2,952,323 2,801,323 2,650,323 877 Unassigned Ending Balance (projected)0 0 0 0 0 0 878 DRAFT106 Town Council Item # 3 – Adjournment Work Session