HomeMy WebLinkAbout08-12-13 BOT MinWESTLAKE ACADEMY
BOARD OF TRUSTEES MEETING
August 12, 2013
PRESENT: President Laura Wheat, Trustees: Clif Cox, Rick Rennhack and Wayne
Stoltenberg. Michael Barrett arrived at 5:13 p.m.
ABSENT: Trustee Carol Langdon
OTHERS PRESENT: Superintendent Tom Brymer, Assistant to the Superintendent
Amanda DeGan, Board Secretary Kelly Edwards, School Attorney
Janet Bubert, Primary Principal Rod Harding, Secondary Principal
Dr. Clint Calzini, and Administrative Coordinator Ben Nibarger,
Finance Director Debbie Piper, Facilities and Recreation Director
Troy Meyer, Communications & Community Affairs Director
Ginger Awtry, Director of Human Resources and Administrative
Services Todd Wood, Planning and Development Director Eddie
Edwards, Director of Information Technology Jason Power and
Special Projects Coordinator John Zagurski.
Workshop Session
1. CALL TO ORDER
President Wheat called the workshop to order at 5:07 p.m.
2. PLEDGE OF ALLEGIANCE
President Wheat led the pledge of allegiance to the United States and Texas flags.
3. REVIEW OF CONSENT• ., THE AUGUST t
REGULAR MEETING AGENDA.
No additional discussion.
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a. Enrollment update.
Discussion ensued regarding the sibling list on -boarding notification, the number of
children on the waiting list, Westlake student enrollment, how to proceed with the
proposed students and possibilities of establishing a cut-off date for building permit
submissions.
a. Discussion of proposed amendments to the Discipline, Complaint and Technology Use
and Computer System Responsibilities policies.
Assistant to the Superintendent DeGan and Assistant Secondary Principal Alan Burt
provided an overview of the proposed amendments.
Discussion ensued regarding complaint tracking, possible complaint trends, discipline
restitution activities, levels of discipline, zero tolerance, administrative discretion,
building relationships with students, in -school or off -campus suspensions, parent
notifications, and the gun free schools act.
b. Discuss the 2012-2013 Academic performance including but not limited to IB diploma
results, AP results, and ISA and STAAR testing comparisons.
PYP Principal Harding provided a presentation and overview of the primary year
program testing results.
Secondary Principal Calzini provided a presentation and overview of the diploma year
testing results.
Discussion ensued regarding the number of students taking exams, mathematics
tracts, speech curriculum, and aligning the order of curriculum with the standardized
testing periods.
c. Discussion of the proposed Academic Budget for Fiscal Year 2013-2014.
President Wheat recommended that this item be discussed during the regular
meeting.
d. Discussion of follow-up items from the May 17, 2013, planning retreat.
President Wheat recommended this item be moved to the September meeting
agenda.
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e. Update and discussion regarding Westlake Academy Phase I expansion project and
enrollment projections. Standing Item
Facilities and Recreation Director Meyer provided a presentation and update of the
expansion project.
Discussion ensued regarding staging areas, parking, background checks of
construction employees, and using the EIFS finishing material system.
President Wheat adjourned the work session at 7:37 p.m.
President Wheat called the meeting to order at 7:56 p.m., with Trustee Rennhack absent.
No one addressed the Board.
a. Consider approval of the minutes from the June 3, 2013, meeting.
b. Consider approval of Resolution 3-, Amending Discipline, Complaint and
Technology Use and Computer System Responsibilities policies.
c. Consider approval of Resolution 13-1, Amending the Westlake Academy
Personnel Manual.
TI Trustee Cox made a motion to approve the consent agenda with
the revisions as discussed to the Discipline policy and June
minutes. Trustee Stoltenberg seconded the motion. The motion
carried by a vote of 3-0.
4. CONDUCT A PUBLIC HEARING AND CONSIDER RESOLUTION 13-11, ADOPTING
THE REVISED OPERATING•. FISCAL YEAR •
2013 AND THE PROPOSED BUDGET F• YEAR ENDING AUGUST 31,
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Administrative Coordinator Nibarger provided a presentation and overview of the
proposed budget.
Discussion ensued regarding electronic textbooks, Shoulder to Shoulder and HELP
programs, outstanding debt, changing the language in the budget from principal and
interest to reflect the principal amount only, and Blacksmith funding.
President Wheat opened the public hearing.
No one addressed the Board.
President Wheat closed the public hearing.
TI Trustee Stoltenberg made a motion to approve Resolution 13-
11. Trustee Barrett seconded the motion. The motion carried by
a vote of 3-0.
There were no future agenda items.
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MOTION: Trustee Cox made a motion to adjourn the meeting. Trustee Barrett
seconded the motion. The motion carried by a vote of 3-0.
President Wheat adjourned the meeting at 8:00 p.m.
ATTEST:
Laura Wheat, President
Kelly°Edward, Board Secretary
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