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Home My WebLink About06-17-13 TC Min MINUTES F THE TOWN OF WESTLAKE,TEXAS TOWN COUNCIL MEETING June 17, 21 PRESENT: Mayor Laura Wheat and Council Members, Carol Langdon, Wayne Stoltenberg and Rick Rennhack. ABSENT: Clif Cox and Michael Barrett. OTHERS PRESENT: Town Manager Tom Brymer, Town Secretary Kelly Edwards, Assistant to the Town Manager Amanda DeGan, Town Attorney Cathy Cunningham, Finance Director Debbie Piper, Planning and Development Director Eddie Edwards, Facilities and Recreation Director Troy Meyer, Fire Chief Richard Whitten, Director of Public Works Jarrod Greenwood, Communications & Community Affairs Director Ginger Awtry and Special Projects Intern, John Zagurski. Workshop Si 1. CALL TO ORDER Mayor Wheat called the workshop to order at 5:26 p.m. 20 PLEDGE OF ALLEGIANCE Mayor Wheat led the pledge of allegiance to the United States and Texas flags. 3. REVIEW OF CONSENT AGENDA ITEMS FOR THE JUNE 17, 2013, TOWN COUNCIL REGULAR MEETING AGENDA. Town Manager Tom Brymer provided an overview of the Atmos RRM and RAMA Ground Storage Tank items. Town Council Minutes 06/17/13 Page 1 of 6 4. DISCUSSION ITEMS a. Update from Tarrant County Commissioner Gary Fickes. Commissioner Fickes provided an overview of the county statistics and transportation efforts in Northeast portion of the Tarrant County, and public health networks. Discussion ensued regarding the proposed Loop 9, construction of Interstate Highway 35W, State Highway 820, State Highway 114 and the lack of state funding for transportation and education during the last session. b. Status report and presentation from Texas Student Housing Authority. THSA Executive Director Pete Ehrenberg provided an overview of the properties and financial outlook. Discussion ensued regarding the current lawsuit in Brazos County, the amount of accrued principal and interest owed to bondholders, rental market in the Austin area, and funding for legal fees regarding the Cambridge litigation. c. Discussion of the FY 2013-2018 Capital Improvement Plan. Director of Public Works Greenwood provided an overview of the proposed plan. Discussion ensued regarding cumulative debt issuance, how to communicate to residents the revenue per capita and bond rating, unfunded projects, possible new Fire Station, the future of Ottinger Road, and any additional funding of the Stagecoach Hills drainage projects. d. Discussion of applications for annual board and commission appointments. No additional discussion. e. Standing Item: Update and discussion regarding Westlake Academy Phase I expansion project and enrollment projections. No additional discussion. Town Council Minutes 06/17/13 Page 2 of 6 S. EXECUTIVE SESSION The Council did not convene into executive session. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the is Chapter including but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. b. Section 551.074(a)(1): Deliberation Regarding Personnel Matters —to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: Town Manager c. Section 551.087: Deliberation Regarding Economic Development Negotiations — to deliberate the offer of a financial or other incentive to a business prospect. . RECONVENE MEETING 7. TAKE ANY ACTION, IF NEEDED, FROM XECUT E SESSION ITEMS. S. COUNCIL RECAP / STAFF DIRECTIO None . ADJOURNMENT Mayor Wheat adjourned the workshop at 7:13 p.m. Reaular Session 1. CALL TO ORDER Mayor Wheat called the meeting to order at 7:13 p.m. 2. CITIZEN PRESENTATIONS AND RECOGNITIONS Mayor Wheat recognized of former Town Council Member Dr. David Levitan for his service to the community. Mayor Wheat recognized Finance employee Sherry Whigham and Fire and EMS employee Lindsey Lee for their dedication of service. Town Council Minutes 06/17/13 Page 3 of 6 3. CONSENT AGENDA a. Consider approval of the minutes from the April 22, 2013, meeting b. Consider approval of the minutes from the May 6, 2013, meeting. c. Consider approval of the minutes from the May 17, 2013, meeting. d. Consider approval of the minutes from the May 31, 2013, meeting. e. Consider approval of the minutes from the June 3, 2013, meeting. f. Consider approval of Ordinance 706, Approving and adopting Rate Schedule "RRM — Rate Review Mechanism"for Atmos Energy Corporation, Mid-Tex division. g. Consider approval of Resolution 13-1 , Authorizing a destruction of Municipal and Academy records. h. Consider approval of Resolution 1 -20, Authorizing the Town Manager to execute a contract with RAMA General Contracting for construction of a 1 MG Ground Storage Tank. i. Consider approval of Resolution 13-21, Authorizing the Town Manager to enter into an agreement with Steel Freeman to complete the Site Utilities and Grading package for Phase I of the Westlake Academy Expansion project. j. Consider approval of Resolution 13-22, Appointing and Reappointing Affiliate Board Members. OTION: Council Member Stoltenberg made a motion to approve items a-i the consent agenda. Council Member Langdon seconded the motion. The motion carried by a vote of 3-0. MOTION: Council Member Rennhack made a motion to table item j of the consent agenda until the August meeting. Council Member Stoltenberg seconded the motion. The motion carried by a vote of 3-0. 4. PUBLIC HEARING AND CONSIDERATION OF RESLUTIO 13-23, REGARDING PRELIMINARY PLAT FOR THE PROPERTY DESCRIBED AS BEING THE TRACTS OF LAND TOTALING 84.28 ACRES, GENERALLY LOCATED AT THE NORTH EAST CORNER OF DAVIS BLVD. AND DOVE ROAD; COMMONLY KNOW AS THE GRANADA SUBDIVISION PROPERTY ZONED PD1, PLANNING AREA 3 (PD1- ) . Planning and Development Director Edwards provided an overview of the proposed plat. Mayor Wheat opened the public hearing. No one addressed the Council. Mayor Wheat closed the public hearing. Town Council Minutes 06/17/13 Page 4 of 6 MOTION: Council Member Langdon made a motion to approve Resolution 13-23. Council Member Stoltenberg seconded the motion. The motion carried by a vote of 3-0. 5. DISCUSSION AND CONSIDERATION OF RESOLUTION 13-24, A RIGHT-OF-WAY LICENSE AGREEMENT FOR AN ENTRYWAY AT 1755 DOVE OA . Mayor Wheat stated that the Council would discuss this item in Executive Session under section 551.072 prior to voting on this item. Planning and Development Director Edwards provided an overview of the item. Discussion ensued regarding the location of the entry way, the responsibility of maintenance of the structure currently in the right-of-way, the cost of moving the structure out of the right-of-way and the current utilities to the structure. Mrs. BeaAnn Arhtur, applicant, provided an overview of the structure. Mrs. Arthur stated that they would take full responsibility for the structure in the right-of-way and provide a secondary insurance if necessary. She also stated that the structure would be lighted with low voltage lanterns. Mayor Wheat stated that the Council was concerned with a private structure in the Town's right-of-way. The Council will discuss this item under Section 551.072 during executive session. OTION: Council Member Stoltenberg made a motion to deny Resolution 13-24. Council Member Rennhack seconded the motion. The motion carried by a vote of 3-0. 6. EXECUTIVE SESSION The Council convened into executive session at 8:23 p.m. The Council will conduct a closed session pursuant to Texas Government Code, annotated, Chapter 551, Subchapter D for the following: a. Section 551.071 (2) Consultation with Attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the is Chapter including but are not limited to the following: Town of Westlake Certificate of Convenience & Necessity (CCN) for water and sewer service. b. Section 551.074(a)(1): Deliberation Regarding Personnel Matters —to deliberate the appointment, employment, evaluation, reassignment, duties, of a public officer or employee: Town Manager c. Section 551.087: Deliberation Regarding Economic Development Negotiations — to deliberate the offer of a financial or other incentive to a business prospect. Town Council Minutes 06/17/13 Page 5 of 6 d. Section 551.072: Deliberation Regarding Real Property, regarding item 5 of the agenda. A structure erected in the Town's right-of-way at 1755 Dove Road. 7. RECONVENE MEETING Mayor Wheat reconvened the meeting at 10:56 p.m. 8. TAKE ANY ACTION, IF NEEDED, FROM XECUT E SESSION ITEMS. MOTION: Council Member Langdon made a motion to approve Resolution 13-25 Centurion American, Inc., Development and Subdivision Improvement Agreement. Council Member Rennhack seconded the motion. The motion carried by a vote of 3-0. 3. FUTURE AGENDA ITEMS - None 1 . COUNCIL CALENDAR 11. ADJOURNMENT There being no further business before the Council, Mayor Wheat asked for a motion to adjourn the meeting. MOTION: Council Member Rennhack made a motion to adjourn the meeting. Council Member Stoltenberg seconded the motion. The motion carried by a vote of 3-0. Mayor Wheat adjourned the meeting at 10:59 p.m. APPROVED BY THE TOWN COUNCIL ON AUGUST 2 , 2013. ATTEST: � ',! � 1/ " Laura Wheat, Mayor Kelly Edwi s, Town Secretary Town Council Minutes 06/17/13 Page 6 of 6