HomeMy WebLinkAbout05-25-16 TC MinPRESENT:
ABSENT:
MINUTES OF THE
TOWN OF WESTLAKE, TEXAS
TOWN COUNCIL MEETING
May 25, 2016
Mayor Laura Wheat, Council Members, Michael Barrett, Alesa Belvedere, and
Wayne Stoltenberg. Rick Rennhack arrived at 11:15 a.m.
Carol Langdon
OTHERS PRESENT:
Town Manager Thomas Brymer, Town Secretary Kelly Edwards,
Town Attorney Stan Lowry, Assistant Town Manager Amanda
DeGan, Director of Public Works Jarrod Greenwood, Finance
Director Debbie Piper, Director of Human Resources &
Administrative Services Todd Wood, Fire Chief Richard Whitten,
KPD Police Chief Mike Wilson, Director of Communications Ginger
Awrty, Director of Facilities and Parks & Recreation Troy Meyer,
Finance Supervisor Jaymi Ford, Director of Information
Technology Jason Power, Finance Director Debbie Piper, Planning
and Development Director Eddie Edwards, Rick Chaffin, Executive
Principal & Director of Education Dr. Mechelle Bryson, MYP
Principal Dr. Andra Barton, DP Principal/Coordinator Stacy
Stoyanoff, Student Services Administrator Jennifer Furnish, and
Dr. Shelly Myers WA Foundation Director.
Work Session
1. CALL TO ORDER
Mayor Wheat called the work session to order at 8:49 a.m.
Welcome and Introductions
Town Manager Brymer provided an overview of the goals for the retreat.
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Mr. Mike Conduff, The Elim Group, provided an overview of the agenda, key items of
discussion, and items to accomplish today.
Key Items:
Guide messages to the community
Speak with 'One Voice'
Growth
Academy and Town interaction
Provide service and build trust with each other and with our community
The High Performance Pyramid
What do we need to operate this way?
Discuss these questions:
• What do you need from others from within your group to be successful in
your role?
• What do you need from the other groups?
Reflection Time
Sometimes we see things differently depending on the chair we sit in.
• Top two or three "ah -ha" moments
• Course corrections or tweaks to our existing practices to consider
• Other thoughts that we need to capture
• What beliefs or "paradigms" do we hold about Westlake?
• What beliefs or "paradigms" does the community hold about Westlake?
• What is going on around us, or internally, that can significantly impact us?
• Is our strategic direction still valid for us?
Attendees divided into three (3) groups to discuss these questions.
Discussion ensued regarding the group discussions.
Systems Review
• Values, Vision, Mission
• Strategic Themes (Balanced Scorecard)
• Comprehensive Plan
• Encountering the Future - are we at a crossroads? If so, what is it?
• Examine our Direction
• Vision Values Mission
• What, if any, course adjustments
• Are we "Aligned"?
Assistant Town Manager DeGan provided an overview of the systems review.
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Discussion ensued regarding WM, Balanced Scorecard, policies of the Comprehensive
Plan, key connections, future leadership, Westlake 101 videos, and sharing successes,
cost of compliance/design. Additional discussion ensued regarding investing on the
front end regarding staffing and fostering community vs. neighborhood relationships.
Follow up items:
Westlake 101 videos - sharing successes, cost of compliance/design, and
updates regarding the impact development; branding, updating marketing
material, revisiting the WM in June, removing the WA vision statement by
adding a purpose statement.
▪ Examining our systems, structures, and processes (how we execute
our strategic systems)
• Citizen feedback mechanisms
• Five year financial forecast
• Capital Improvement Plan (CIP)
• Budget overviews
• Governance structure & processes - review our policies
Staff members DeGan, Piper, Greenwood and Dr. Bryson provided an overview of the
items listed above.
Discussion ensued regarding the survey results, Capital Improvement Plan, and
proposed budget and forecast.
Start Stop Continue Exercise
• Based on today's work, name something we are not doing that we
should START doing
• Name something that we are currently doing that we should STOP
doing
• Name something that we do now that works, and that we should
CONTINUE doing
• Affinity Grouping Process
• Three Groups to Report out (if time allows)
• Start/Stop Exercise Results
• Action Plan
2. WRAP-UP / STAFF DIRECTION
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3. ADJOURNMENT
Mayor Wheat adjourned the meeting at 4:15 p.m.
APPROVED BY THE TOWN COUNCIL ON JUNE 13, 2016.
ATTEST:
Kelly Edward
Town Secretary
Laura Wheat, Mayor
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